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Heritage Hall Rental Policy 1. Rates for Use a. Volunteer and Non -Profit Groups may use Heritage Hall for a staffing and clean up charge of $30 per use or event. Funds generated from the staffing and clean up charges are paid to the building custodian for clean up and maintenance services and to off -set the cost of city staff. Volunteer and non-profit groups are considered to be community service organizations consisting of residents of Gem Lake or White Bear Township, or community service groups which serve the residents of Gem Lake or White Bear Township. b. Other groups, such as families or unorganized groups of neighbors living in Gem Lake or White Bear Township, may use Heritage Hall. i. The rates for the large conference room are: 1. $25 per hour with a two-hour minimum for weekdays (Monday through Thursday) 2. $38 per hour with a two-hour minimum for weekends (Friday through Sunday) 3. $30 staffing / clean up charge 4. $150 damage deposit (refundable) ii. The rates for the small conference room are: 1. $15 per hour with a two-hour minimum for weekdays (Monday through Thursday) 2. $20 per hour with a two-hour minimum for weekends (Friday through Sunday) 3. $25 staffing / clean up charge 4. $50 damage deposit (refundable) c. Other groups, such as non-residents of Gem Lake or White Bear Township may use Heritage Hall. i. The rates for the large conference room are: 1. $50 per hour with a two-hour minimum for weekdays (Monday through Thursday) 2. $75 per hour with a two-hour minimum for weekends (Friday through Sunday) 3. $30 staffing / clean up charge 4. $150 damage deposit (refundable) ii. The rates for the small conference room are: 1. $30 per hour with a two-hour minimum for weekdays (Monday through Thursday) 2. $50 per hour with a two-hour minimum for weekends (Friday through Sunday) 3. $25 staffing / clean up charge 4. $50 damage deposit (refundable) d. Meeting s that begin to run 15 minutes over the approved scheduled meeting agreement will be charged for an additional hour. 2. Restrictions '• a. No food service is allowed in Heritage Hall unless provided by a City of Gem Lake approved caterer. Prom Catering is approved by the City. Coffee and cookies — style food may be served in the foyer without a caterer. b. No serving of alcohol, beer, or wine is allowed in Heritage Hall. c. There is No Smoking in Heritage Hall. i d. No religious church service use is allowed in Heritage Hall because of church — state separation regulations. i Weddings may be held in the hall, but regular church services are not allowed. 3. Further Details a. Capacity i. Heritage Hall's large conference room seats 75 people. This is the maximum occupancy. ii. Heritage Hall's small conference room seats 8 people. This is the maximum occupancy. iii. There are 26 parking spaces in the on -site parking lot. On -street parking is not available. iv. Heritage Hall's large conference room has 55 chairs and three tables. The small conference room has 6 chairs and one table. If additional chairs or tables are needed, a caterer or bonded provider of meeting room furniture will have to provide the extra furniture. The caterer or bonded provider is responsible for all i ._.. _.. _.._.. _.. _.. _.._.._.._.._.._.._.._.._.._.._.._.._.._.._.._.._.._.._.._.._.._..___.._.._.._.._.._.._.._.._.._.._.._.._.._.._.._.._.._.._.._.._..-..-..-..-.._..-..-..-..-..-..-.._.._.._.._.._.__.._.._.._.. _.._.._. Heritage Hall Rental Application Page 3 of 4