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City of Gem Lake Planning.Cowmission Meeting —November 3, 2021 Meeting Minutes Planning Commission .Member Joshua..Patriick called the meeting to order at 7:02 p..m. Commission Members Stephanie Farrell, Art Pratt aod.Derek Wippich were present: Also present: Planning and Zoning Director Evan Monson, City A*Uq ney?dt;rick Kelly.. Mayor Gretchen Artie-Swomley;.: Councilmember Jim Lindner and Jeff and Ramsey James. Commission Chair pon Cummings.was:absent. Approval of Minutes Commission Member Pratt introduced a motion to approve the minutes of the August 3, 2021 Planning: Commission. Meeting. Commission Member Wippich.seconded the. motion. All in favor, motion approved. Public Hearings w Interim Use Permit far John Birkeland Commission Member Patrick informed those in -attendance that.he-would be-chairing'the meeting, due,tQ. Commission -Chair. -Cummings being out of town. He pointed. outthat.there would be one public hearing. tonightt.dealing with the request for an Interim Use Permit (1UP)*ta*acc6miii6date, a parking:area:fat CarFitAutp: The other niatter.that was to. require a public hearing, will .4e discussed as reguiar:agenda item, as -the application for an accessory structure was deemed :incomplete at this'time. Commission Member. Patrick than gave a.histo ypf the.request f& an.Interim Use Permit by John Birkeland for CarFit. The dealership.lost its overflow parking when the adjacent lot was sold: to*Hy--Vee. Birkland, who owns the property oh -which the car. -dealership sits, requested and was grarited-an IUP in January of 201-9, but took nb adbon th buildthe requested parking lot for his tenant. That IUP then expired: Birkeland N-asking for tbi;-same permit with the same specifications. Commission Member Pratt motioned to.open the public hearing on the IUP for Birkeland. Commission Member Farrell seconded the motion. All in favor, motion approved. Monson gave a brief report oh his findings regarding.this request. He said he had concerns.as to feedback from the homeowners -in the vicinity and wondered if the item should be tabled. Commission Members Wippich and Pratt feli.the.request had -been previously approved and should be approved again with appropriate conditions decided by die*eommission. Commission Member Wippich. stated that all three homes were owned by Birkeland and -two were occupied by family members. There was no public input at the hearing portion of the meeting, Mayor Artig-Swomley explained that Birkeland was unable to attend the public Bearing, Commission Member Farrell introduced a motion to close the public hearing on the [UP request. Commission Member Pratt seconded the motion. All in favor.; motion approved. The.continission. proceededto: discoss'tlie matter in some detail. It was felt thkthe time factor for the [UP should*be made clear. Monson said the maximum allowable period allo"Ofior an.1UP would be five years. Also, Commission Member Wippich felt it. -*was important that the commission be -clear that the parking lot was for car storage. Actual sales would have to take place on. tM-CarFit 16t. This was also a requirement whenthe original IUP was granted. It Was fArther agreed that all other permits.required would be-the'respoiisibility of Birkeland, such -as the .paving permit; etc. .Commission Member Farrell introduced a motion to approve the HIP request fora maximum of five years for Birkelaisd'si parking lot, based on the. lot being used for car storage, riot sales and -the obtaining of all neeessary permits by Birkeland for the aoristructron ofhis project. Commission Member Wippich seconded the. motion, all in favor,. mQtion.passed: -Cityof dcm Cake City Council Meeting Minuies.kovember 3,.202i 1 1.P a c