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CITY OF GEM LAKE <br />Schedule of Findings and Reponses (continued) <br />Year Ended. December 31,.202.1 <br />FINDINGS -- MINNESOTA,.LEGAL COMPLIANCE AUDIT (CONTINUED) <br />2021-003 CLAIMS AND' DISBURsr.,MENTS -- SOPPOliT OdR PAYN-IENTS <br />Criteria —Minnesota Statutes § 412.271.. <br />Condition — Minnesota --Statutes require where a claim for money -due on goods of services <br />furnished can be itemized in the ordinary course of business, the person claiming*payment, .or <br />the claiM` 6nt'-s. agent, sha11 prepare the claim in written items. 0p6. of *enty-eight <br />disbursemeiits:fested did not have, a claim in writing to. support the payment made. <br />Questioned Costs —Not applicable. <br />Context— One of the twenty-eight disbursements tested `were not in compliance. <br />Repeat. Finding.-- T.his.is a current year f nding only. <br />Cause -- This was. an oversight by city personnel. <br />Effect — Certain payments .made to vendors were not supported by a claim in writiiig as <br />required by state statutes. <br />Recommendation — We recommend the City review claims -anddisbursements payment <br />procedures in place to ensure that all payments are supported by a -claim in writing. <br />Management Response — There is no disagreement with the tLudit finding. The City will <br />review its claims and disbursements gayhieiit procedures to ensure future compliance with <br />Minnesota Statutes. <br />-37- <br />