2022 09-12 CC PACKET - Laserfiche WebLink

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Councilmember Lindner :introduced a motion for'the City to approach White Bear Township Public Works with a.request for a prdposal,.secoitded by. Councilmember Cacioppo. Voice vote taken, all voted yes, motion passes, Acting City Clerk will reach out. to. White Bear Township Public Works to request a proposal. Recycling Hauler Transition City AttorneyPatrick .Kelly has reviewed a draft contract for -Republic Services and red lined it and sent it back to Republic for their lawyers to review and redline: At this time the city has not received a revised contract from Republic. Once a revised version has been received, City Attorney Patrick Kelly will review it.onee more. The city is (toping for an October transition'date. Possible Sprinkler System fo.r Heritage Oall & Whitie:Bear Township..Recommendation The City received a proposal from Albrecht Company tliatwas discussed at.the July 1.9,.2022 City Council Meeting. This project would bea. shared cost for the City of Gem Lake and White Bear Township. The -proposal was then passed along to the White Bear Township Board to review. The Township it -that time requested that the City request another.pioposal.. Acting City Clerlt requested a.proposal from Minnesota Irrigation and submitted it'ta White.Bear Township Board for review and recommendation. At. this time the White Bear Township. Board is has .declinedto support the purchase. and installation of a new irrigation system at.Heritage Hall. The decision is based,on the fact-that.the Township is considering an irrigation ban, so it is hard -tor -the Board to be comfortable approving a newirrigation system. The City will table. this and.retum to.this idea - next year. Internal ManugctrJent Software Package for Permits At this time the.City uses Perntit. Works: as the permitting software: White Bear Township is in the process of changing software packages and when it is. finalized Whi(e9;arTownship can no longer be the City's. backup. -for permits. The Township is: moving .to BS&cA Software. Acting City Clerk.Melissa:Lawrence: contacted BS&A to receive a proposal on what is would cost to change over everything, change over just the permitting software, and change over the permitting and utilities software. Maj.dr Artig-Swomley, Councilmember Cacioppo and Acting City Clerk Melissa Lawrence had a ;zooms meeting earlier in tlte...day with a chance to mew the software and ask questions. about it, The proposals were shared with all other Councilmembers. At. this time the City is. more interested in getting, the. software to do permits:.and utilities... The City will.do a little: more research: and:discuss it again -at the Septertiber 2D, 2Q22 City Council Meeting. Scanning Software The City has access to a program called Laserfiche. This program is used to•store scanned docutnesits and'place thcrivinto a.paperless viewing optionlavailability for. employees and the public. Using.this program will allow the City to lighten the amount of paperwork being stored in the File room. This is avery time: consuming task. and there. is the possibility of -hiring interns..or hiring the: workout to a company that can scan,all the documents: in for the City. Primary Elections Logistics Follow -Up Election went well. There was still an issue with parking due to the.amount of spaces that.'Heritage... Hall has.:Councilmember Lindner came`to lockup: the building a#ier the polls closed: and shared that while voting went well tire. election team ran into.a couple issues when counting ballbts.and were in the building until about 1.1:0.0 p.m. At the end•ofthe day August 1.6,.2022 there had :only been two.(2) affidavits. for candidacy submitted for tire open City Council scats. The City Clerk was unsure if anyone had.f led at Ramsey County. City of.Gcm Lake .City Gouncil.Meeting Minutes. Augusf.16,.202.2 111' „ £t e