2007 03-20 CCP - Laserfiche WebLink

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In response to a question regarding the expenditure for planning/zoning and building inspections, it was noted that $400 was budgeted and expenditures are already at $287.00. Kelly explained that this is only the expenditures and in the future the budget will be different as there are revenues coming in to pay for inspections. In response to a question regarding the procedure for segregation of duties in the Finance Office, Tom Kelly explained that the White Bear Township Finance Officer, Accounting Clerk and Administrative Staff are all actively involved. One person is not responsible for any single procedure, and that there is always at least a second person involved. Tom Kelly reviewed the procedures for receipts and deposits and other financial activity. He explained that there is more in legal fees due to annexation issues. Kelly distributed a handout of the new computer system and explained the accounting system. In response to a question regarding payment for the Prosecuting Attorney, Kelly explained that they are reimbursed on an hourly basis and not by retainer. He noted that the Prosecutor's office handles traffic fines. The City of Gem Lake will receive money from the fines to offset this cost. There is an agreement with the Courts that a percentage will go to Gem Lake. He explained that the Courts, the County, and Gem Lake will share revenue from the fines. City Attorney's report: Patrick Kelly, City Attorney, reviewed jurisdictional issues of the Sheriff's Department. They will provide a report on what is going on. Regarding patrol of Gem Lake, Kelly stated that the City can ask for spot patrol for targeted areas. This would be part of the patrol service provided by the Sheriff's Department and the cost would not go up. In response to a question regarding the photo system for running red lights, Kelly reported that the system was not approved. Question on issuance of licenses by the City: In response to a question regarding licensing, Mayor Emeott stated that the licenses must be approved by the State and that all licenses are accounted for and have been submitted to the State. City Treasurer, Tom Kelly explained that the White Bear Town's paralegal handles all licensing procedures. FUTURE EVENTS AND COUNCIL MEETINGS: Bid Opening for Construction of City Hall Project April 19, 2007 at 10:00 AM: Request for bids will be printed in the White Bear Press and the Construction Bulletin. Next Council Meeting — Tuesday, April 17, 2007 at 7:00 p.m.: The next Council Meeting will be changed to Tuesday, April 24, 2007 so that the meeting will occur after the bid opening. Adjourn: Motion by Watson, Second by Artig-Swomley to adjourn the meeting at 9:27 p.m. AUTHORIZED: APPROVED: ATTEST: ��AT��TE��SS�T- Joan J. Clemensmeott Recording Secretary Mayor Certified Copy