2007 09-17 CCP - Laserfiche WebLink

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COMMITTEE REPORTS Planning Commission report: Jim Lindner was not present. Mayor Emeott presented the minutes submitted by the planning commission. The Council was concerned about the statement made by the planning commission about the City deciding if they want to grow or not, as this seems to be an editorial. Councilor Artig-Swomley stated she would like to see the last statement in the 3`d paragraph removed from the minutes or it should be attributed to the person who made it. Resident Bob Uzpen stated that at the last planning commission meeting there was much debate about the city sewer plan that had sewer going to all and the fact that many residents don't want sewer. There is concern from residents that anything put in the Comprehensive plan would be what the Met Council would plan on our City doing, and thus should not be included. Councilor Schilling stated that without solid plans like this, the city is missing out on potential government money. Mayor Emeott stated that the city is also requiring city and water be included in all new developments in the city. Councilor Schilling asked if Jim Lindner should be taking minutes and chairing the meeting. Mayor Emeott stated that past chairs of the planning commission took their own minutes. Attorney Oliver stated that minutes should reflect what was discussed or debated and what was decided. Motion by Schilling to send the Planning Commission report back for revision and to ask Lindner if he needs a recording secretary. The Council unanimously decided to table acceptance of the report until next meeting. Building Committee (City Hall) report: Mayor Emeott reported that work continues on the new City Hall. The schedule is on track for November lst completion. Windows should be delivered this week. Mayor Emeott asked for a volunteer to be on a furniture committee. Councilor Artig-Swomley volunteered. Councilor Artig- Sworriley suggested the city consider purchase of an AED (artificial defibrillation) machine for the City Hall. The Council would consider a donation for an AED. Mayor Emeott announced the next contractors meeting would be this Thursday at 8:30 a.m. on -site if anyone was interested. OLD BUSINESS A) RFP (Request for Proposal) - City Audit process for next 4 years: Mayor Emeott report the RFP resulted in two bids. A committee is being pulled together by Mayor Emeott to review these proposals. If neither is acceptable, the council may go back and send out another RFP. NEW BUSINESS A) Approval of payment of claims for August -September 2007: Mayor Emeott referred the Council to the listing of payments requiring approval. Motion by Rasmussen, Seconded by Schilling for approval of payment of claims for August -September 2007 was unanimously approved by voice vote. B) City Hall Building Financial Report: Mayor Emeott referred the Council to the balance sheet for the City Hall. He noted that everything seemed on track, and that the City was able to re -invest some of the money it had planned to spend up to this point for another month as the bills have not yet come in. C) Gem Lake Newsletter: Councilor Artig-Swomley presented a draft of the October Gem Lake Newsletter. The newsletter includes information about next planning meeting, information about storm water, section on Crime fighting, info on City Hall, feature on new residents, business highlight, etc. Anyone with comments or suggestions should get them to Artig-Sworriley by Friday. PRESENTATIONS FROM THE FLOOR Resident Bob Uzpen asked if the payment claim report could be more itemized with what the contracted services for the building of the city hall included. Mayor Emeott stated that it would be difficult to customize this report. There was discussion about ensuring that information about where residents could vote on the White Bear Lake School District Levy be included in the City Newsletter. Councilor Artig-Swomley stated that would be a good idea. Next, discussion centered around if advanced copies of the ordinances could be sent out to residents as they are Look for us on the World Wide Web at gemlakemn.org