2008 02-04 CC WORKSHOP - Laserfiche WebLink

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G) New City .Hall matters: 1) Chairs have been purchased. A used funuture company will provide a bid for outfitting the Sheriff's office, the mayor's office, and the small conference room. 2) Mayor Emeot has received an inquiry from a Gem lake resident who is interested in doing custodial work for the new city hall. A discussion regarding ensuring that a cleanup fee is included in rental fee for the room occurred. Mayor Emeolt will contact the resident for a written price. 3) Still need first aid kit and AFD. "rhe sheriff may possibly have a projector that can be installed in the conference room. 4) It is expected that signage for the building will exceed $10,000 so a formal RFP will be put together. Mayor E'smeott is working with Bill Short of White Bear Township to put together a short specification list. 5) Councilor Schilling is finding out what it would take to digitalize the city's records. Hope only to have to move last year or so of paper files to the new city hall. Mayor Emeolt stated that a few file cabinets will be purchased used for $10/each and repainted. M- Elected vs. Appointed Sheriff: Mayor Emeolt stated that the County is looking at the possibility of moving from an elected sheriff to one that is appointed. Currently almost all counties in the area have elected sheriffs. Discussion by Councilors that an elected sheriff is preferred as they would then be more accountable to the people. A motion was made by Schilling, Seconded by Artig-Swomla y for Mayor Emeott to write a letter in favor of an elected sheriff was unanimously approved by voice vote. 1) City Hail Conference Room rental rate: Mayor Etneott asked the council for a recommendation on how much to rent the conference room out for. He indicated he has already received a few inquiries. It was discussed that the minimum fee should offset the costs of cleanup of the room and common areas. Mayor Emeo(t will request a written quote from the city resident interested in janitor duties. A different price for residents and non-residents was suggested. Further discussion is needed about after-hours rentals and how to lock up. This topic will be included in the next agenda under old business J) City Hall Grand Opening Celebration: Mayor Emeolt stated that the current date being discussed for the celebration is Friday. March 10, White Bear Township personnel were not available for the Feb date. Mayor Erneott requested that Council Artig--Swomley contact Bill Short at White Bear Township to coordinate activities. "ibis topic will be included on next months agenda tinder old business. l) City Newsletter (Artig-Swomley): Councilor Artig-Swomley discussed potential topics for the next newsletter, These include: Evening with the mayor; Sheriff substations in the new city hall; Thank you to Tousley Ford; Grand opening celebration of new city hall; Wanted items for new city stall; City resident profile; and do's and Don'ts of what to put down the sewer. PRESENTATIONS FROM THE ]FLOOR None. FUTURE CITY COUNCIL MEETINGS: Next City Council Workshop —Monday, February 4, 2(X)S at 7:(X) p.m. the new Gent lake City ]-lull. Subject: Continued work on Ordinances. Next City Council Meeting— Tuesday, February 19, 2008 at 7:00 p.m, in the new Gem lake City Hall meeting room. Al JOIJRN: The January 2008 regular meeting of the City Council was adjourned at 8:53 p.m. with a motion from Schilling, Seconded by Rasmussen. AUTHORIZED: Jantaaay 15 , 2008 APPROVED: Feb 19, 2008 ATTEST: ATTEST: i Teresa Tice, Recording Secretary Patd R. E meot, Mayor Certified Copy. 1.:ook for us on the World Wide Web at gemlakeran.org.