2006 01-17 CC PACKET - Laserfiche WebLink

Home

—�AILING & SIIIPPING ADDRESS 1369 County Road "E" East Gem Lake, MN 55110 - 5231 Mayor Emeott & City Council CITY OF GEM LAKE 13 /69 County Road "E" East G6m Lake, MN 551 10-5231 REF: Proposal To Supply Municipal Services Mayor & Councilors„ Telephone : ( 651 ) 426 - 6443 Facsimile : ( 651 ) 426 - 6444 e-Mail : Fcmag @ AOL.com 17 January 2006 As the City Council is well aware, we currently provide the City with services that continue to dramatically exceed the description of the duties of City Clerk originally established and as defined by state statutes. As the magnitude and complexity of reporting requirements continues and additional regulatory controls (e.g. NPDES, ISTS Management, Development, etc), continuing unfunded mandates from federal, state, metropolitan and county governments, and proposed development of our community show no sign of waning, it remains clear that the City of Gem Lake continues to require management services beyond the scope of the City Clerk's job description. Still, this workload represents less than 0.50 FTE's (full time equivalents) and is inconsistent at best on a demand per month basis. We continue to believe we can support the City's immediate needs in the near future as contract administrators. As in previous years, we are prepared to provide most of the services required by the City on a fee for service basis. This will continue to al low the City to rely on our organization to supply needed services or to contract for select technical services as needed. By utilizing agencies on a fee for services basis, the City can accomplish necessary functions on a true cost -of -completion basis without the overhead attendant to having physical plant and full time employees. Similarly, we will continue to rely upon the outside consultants (attorneys, Dngineers, financial consultants, auditors, appraisers, and the like) who have to date performed very well for the community. Similar to prior years, our proposal is three part in nature. These three parts are as follows: PART I CITY CLERK: State statutes mandate that the City employ an individual to act as City Clerk. For statutory purposes, the employee needs to be bonded as he or she is empowered to execute documents and manage public funds on behalf of the City. This position may be combined with the position of City Treasurer. PROPOSAL: I, Frederic C. Magnuson, am willing to continue as I have since 1989 in this position on a part time basis for an annual salary of $3,090 with duties as described on our Attachment # 1. CITY TREASURER: State statutes mandate that the City employ an individual to act as City Treasurer. For statutory purposes, the employee needs to be bonded as he or she is empowered to manage public funds on behalf of the City. This position may be combined with the position of City Clerk. PROPOSAL: I, Sarah B. Cobian, am willing to continue as I have since 1999 in this function on a part time basis for an annual salary of $3,090 with duties as described on our Attachment # 1 plus assuming responsibility for all sewer billing and collections. PART 11 CITY HALL: In order to properly serve the community, the City needs to maintain a physical presence (City Offices) within the corporate boundaries where City business is conducted and where City records are maintained. The costs of establishing and maintaining a City Hall are significant - property acquisition, development, construction, maintenance, repair, insurance, daily operation and so on not to mention the property is removed from the tax roles as government property. PROPOSAL: As our agency is located in my home and we are willing to provide this service, we propose to continue to provide this service for a fee of One ($1.00) Dollar annually and other good and valuable consideration which is delineated in our Attachment # 2. PART III MUNICIPAL SERVICES: The City needs additional management/administration which includes, but is not limited to, the following functional areas: Financial Planning & Management; License and Permit Administration; Deputy Clerk; Zoning Administration; Code Enforcement; Chief Election Judge; Ordinance Maintenance & Development; Public Works; Special Assessments; Animal Control; Grant Writing & Administration; Other General Municipal Management. We have established and currently employ management systems that are capable of fulfilling each of these needs in a manner consistent with best practices.