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CHAPTER 8 The elected clerk, in this situation, is usually fully employed in another job in the private sector and performs the clerk's statutory and supervisory duties on a limited, part-time basis. Some Standard Plan cities even hire an administrator to work under the supervision of the entire council. This person performs many of the duties normally performed by the clerk. b. Appointed clerk In most Plan A cities, the position of clerk has become a full-time job. The person hired to fill this position usually has experience and some expertise in performing the various duties that are the responsibility of a full-time city clerk. Some smaller cities with appointed city clerks may hire a person to work as the city clerk on a part-time basis. C. Duties of the clerk Minn. Stat. § 412.151, 5nhd. 1. The clerk has several statutory duties. Although the following list is not comprehensive, it outlines the most commonly recognized duties. By statute, the clerk in statutory cities is required to perform the following functions: • Keep a minute book containing all of the city council proceedings. - • Keep an ordinance book recording all of the ordinances passed by the council. • Act as the bookkeeper of the city and keep an account book to enter all money transactions of the city, including the dates and amounts of all receipts, and the person from whom the money was received, as well as all orders drawn upon the treasurer with their payee and object. • Give the required notice of each regular and special election, record the proceedings thereof, notify officials of their election appointments to office, and certify to the county auditor all appointments and the results of all city elections. • Serve as the custodian of the city's seal and records. Minn. Stat. § 412.201. • Sign all official papers. • Post and publish notices, ordinances, and resolutions as required. • Perform other appropriate duties as imposed by the city council. In addition to the above duties, the clerk will also typically do the following: • Provide notice of regular and special meetings HANDBOOK FOR MINNESOTA CITIES This Chapter last revised 9/28/2005 8-5