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HomeMy WebLinkAbout2007 05-22 CC MINUTESMinutes of the Gem Lake. Council Meeting 22 May 2007 The May 2007 regular meeting of the City Councilofthe City of Gem Lake was called to order by Mayor Emeatt on Tuesday, ..May 22, 2007,.at 7:05 p.m„ in the first floor meeting room of Tousley. Ford. Mayor Emeott, Councilors Rasmussen, Watson, Schilling and Artig-Swomley were:. present. Also present was City Attorney, Trevor. Oliver. Other members of the public were also in attendance per the sign -in sheet sent around the room. APPROVAL OF AGENDA AND MEETING MINUTES Mayor Erneott called for additions, deletions and corrections to the Agenda. Changes were made to the agenda as follows; 1) Ramsey County Fair Exhibit; 2) VLAWMO Watershed Management Organization;: 3) Letter from State Administrator Hearing Officer. Motion by Watson: and second by Schilling to accept the agenda with changes was unanimously approved; Motion by Rasmussen and second byArtig-Swomley to approve the Minutes of April 24, 2007 was unanimously approved. COMMITTEE REPORTS: Planning Commission Report: The Planning Commission Chair was not present but Planning Commission member Craig Rafferty reported that they were working on the Comprehensive Plan and related. issues. He noted that they discovered some of.the .planning documents are carryovers from previous document of 1975 and really need updating. Motion by Schilling, Second by Watson to receive Planning Commission Report was unanimously approved. Building Committee (City Hall) Report: Craig Raffery reported that there wasexcelleut response to the advertisement for bids for the Town/City Hall project, 22 general contractors pulled plans for the project. There were 14 bids received. Three bids were closeto the low bidder,. Lund Martin.. Construction. Each contractor was asked to provide three possible. options: To movethe project ahead the Councilneeds to sign the contract with the low bidder Oncesigned, it:. will set the contract in motion. The low bidder provided prices for the three specified alternates: 1) eliminate landscaping (White Bear Township will do); 2) an alternate for insulation, and 3) art alternateto remove the roof dormers. -There are other possible options that have been identifiedand once thecontract is signed, change; orders can beexecuted for those options. The representative from Lund Martin Construction thanked the Council on behalf of. Lund Martin. He noted that the bids werevery competitive and they are.. pleased to have provided the apparent low bid. Craig -noted. that the quantity of bids received were the best he has seen, partly due to the time of year that the bids were put .out. The. Lund Martin representative stated that they will need to move thecompletion date to November 1 He -noted that this will be no threat to construction since .ail outside work will be done by that time. Craig Rafferty stated that the adjustment in timing for completion will not affect Gem Lake, but may have some impact on White Bear Township's plans to move their Town. Hall, He stated that may mean that the Townshipmay have to schedule one meetingat another location or have the meeting in the Gem Lake City Hall, even though ail.interior work may not be done. OLD BUSINESS SEH Work on Gem Lake 2006 SWPP and MS4 Report — Chuck Watson: Watson reported that he has talked with the MPCA and they suggest that the City do what White Bear Township does. He stated that he has the information needed and will be getting together with the MPCA who will assist in the report. Watson will.. report back next month. 1 Proposals Request for City Engineer to. do Feasibility Studies — Comp Plan: Mayor Emeott reported that there is a letter from SEH in the meeting packet that explains what the feasibility report would contain and the cost for doing thevarious items. Thisreport allows for .engineering studies -on the Hoffman's corner water; Tom Hansen parcel; and Bryan Hansel parcel Water, Sewer and road access data Mayor Emeott reported that as part of the water feasibility plan an additional -a fee for needs to be paid of between $5,000 to $6,000 inaddition to the feasibility project. He noted that .thereneeds to be discussions with Vadnais Heights to see if they can provide water service to the threeparcels using their model andit will cost for use of the model. Justin Gese, our engineer from SEH, noted thata letter to the City of Vadnais Heights from. the council is needed. -to use their model and data. In responseto a question what the. time for the feasibility study is, it was noted that the .1s` deadlineis the end of this week and the balance could be done within a few months. There was discussion regarding road access, entrances and exits,to. the Hoffman's corner shopping center and who pays for it. The Engineer will geta break down of road accesses. Itwas noted that thereneeds to. be a vision for the whole project. The council needsto continue to gather facts and as the vision is developed there will be a better idea of:how .to proceed. Action on this study were tabled: Should Gem Lake Join the.Ramsey-Washington Cable Commission: Mayor Emeott stated thathe could not get any one to attend tonight's meeting;. Award of Contract for City Hall Building: It was noted that changes that areto be made are available in the supplemental information provided tonight. The contract is for $801,700 which is the low bid. There will most likely be negotiated value engineering change orders after the contract has been signed in an amount between $57,000. - $64,000. Craig Rafferty stated that he went over the suggested changes with Lund Martin Construction. Craig Rafferty stated that the recommended contract changes that Trevor Oliver suggested are being implemented but are for contractor approval. He noted that the City has the approval of theattorney for. thesecontract changes butneedsthe approval of Lund. Martin Construction. Regarding an exampleof change for the contractor, Trevor Oliver stated that they added in payment termsfor general contractor, the. subcontractor to be paid in 10 days and that there would be a penalty if the work is not done. Schilling urged that they .hold to an October 1 completiondate, rather than November. There wouldbe no penalty but he suggested that they try for October 15i. Craig Rafferty will discuss the matter with the contractor. A voice vote was made as follows: motion by Schilling and second by Watson to award the contract for City Halt in the amount of $801,700. to Lund Martin was unanimously approved. Resolution •2007-11 for Selling Bonds for City Hall:. Todd Hagen, Ehlers & Associates, .Inc. reviewed the results of the bond sale. He reported that therewerefour bids received. He reported that low bidder was Northland Securities, Inc., Minneapolis, MN. True interestrate will be 4.4227%. The range of bids was 4.4227% - 4.5757%. The results of .the sale were as follows: Principal amount is $850,000; Discount taken - $9,715; Average Interest Rate — 4.321.8%; Interest Rates: 4.00%- 4.50%; Available for Construction: $1,227,223; Township Contribution $408,500; Bond Buyer Index: 4.29%; Closing Date: June 20,.2007. Motion by Watson, second by Atig-Swomley to accept the bid from Northland Securities, and to adopt the Resolution Providing for the Issuance and Sale of $850,000,. General. Obligation. Capital Improvement Plan Bonds, Series 2007A was unanimously approved by:voice -vote. Approval for Payment of Claims for. April — May 2007: Motion by Rasmussen, Second by Schilling to approve the payment of claims for April -May 2007 as presented was unanimously approved. Moratorium on Construction in the Hoffman's Corner Business District Without a Master Plan: Mayor Emeott reported •that• there: are various owners of properties in this area: One owner -wants to sell e now. If there is. no master plan, multiplsmall developments could be :started without any coordination between them. He :reported that he spoke with Terry Urban,. Vadnais Heights, to find out what they had in mind for the areas in their city that•abut the shopping center•area. It was the consensus that it makes sense to place a moratorium: on.development until there is a completed Master plan. Trevor Oliver stated that the. proper process is •to •commence:a study regarding what it is planned to do.: He. noted that the maximuin time for a moratorium is one year. It was suggested that the city•wait to• see•what SEH comes up:with their feasibility. study for Hoffman corners. It was suggested that the matter he: .tabled to next month's Meeting and to see..if Vadnais. Heights would place • a moratorium on development at Hoffman's corner also. Trevor Oliver will prepare language.for a moratorium: In responseta a.question on a possible moratorium on construction in this area, Trevor Oliver stated that it is premature in discussing the matter because a•:moratorium has not been. prepared. Motion by Watson, secondby Schilling to table further discussion to New Business. Item D..j Moratorium on construction in the Hoffman's Corner Business District without.a Master plan was unanimously approved. It was noted that Rasmussen and Artig-Swomley are looking at finding a planner for the City. They will try to have someone for the next workshop. Request for Payment for Automobile Damage on Hoffman Road (Pothole): Mayor Emeott reported that he has received photos of the pothole and automobile which a resident claimed was damaged due to a pot. hole. Heis asking for reimbursement for replacing.tivo wheel rims in the amount of $282.59..Mayor Emeott noted that the pot hole was filled with Class V material within two days. There was considerable discussion regarding the claim and it was the consensus that paying the claim would set a precedent. It was noted that the area of the pot hole falls in four jurisdictions. Animal Control Policy: Mayor Emeott reported that he put together. an Animal Control Policy for the City website. Hestated that this will provide some direction for animal owners. He noted that dog licenses, which are now required, protect both the dog owner and the dog. Presentations from the. Floor: 1) A resident:asked•.why the minutes were being approved without being. read. She stated that She found. an error. She also asked why.the meeting packets. were only distributed. at the meeting and not before. Mayor Emeott :explained •that Many of •the. agenda items are things that were submitted a day or two before .the meeting. The Councilors indicated that it would help to receive: the Meeting packets a few days before the Meeting. Watson note& that they need to be• responsive .to. the .needs of the connniunity. MayorEmeott stated that he would make that.change-and have meeting materials ready a few days before the' meeting. He noted that. any. agenda items :that. were received after the meeting packets were prepared and distributed would be held for inclusion.:on theagenda for the next meeting. A property owner. asked if :the. meeting materials• could be posted somewhere. Mayor:.Emeott stated that they have.never done that, Agendas are e-imaile.d out to• persons .who have specifically requested there, They asked if:a copy•of the, minutes could be •posted at the door with the meeting notice. Mayor Emeott explained that the: DRAFT minutes should •not cannot: be posted or distributed . until approved at the meeting. 3 2) Kevin Dodge asked about the signature he needs for this Minnesota Dealers License. Mayor Emeott explained that the applicant wants to sell cars in a GB-2 district. Heasked how it can bedefined that cars: willbe sold when there are will be no sales lots for the cars. He stated that the request is forretail sale of cars but there are no cars to be storedon the site to sell. Mayor Emeott 'stated that it isa zoning issue and needs to go to the Planning Commission. The applicant stated that by definition. Of the GB-2 district, auto sales are permitted. Mayor Emeott stated :that as Zoning Administrator for the City,hedoes not see.hoiv there can be retail sales with only storage for cars. He noted that a Conditional -Use Permit is needed if there are outside retail sales. He stated that at the present time the City does not allow outdoor sales or storage lot in a GB-2 district. He stated. that Section 10,4. which deals with this is incomplete. Trevor Oliver stated that he will look at the Ordinance. He invited the applicant to provide detail to him. FUTURE CITY COUNCIL MEETINGS: Next City Council Workshop. --- June 4, 2007 at 7:00 p.m. Next City Council Meeting - Tuesday, June 19, 2007 at 7:00 pm The meeting closed at 9:11 p.m. and the council went into closed session with the City Attorney. AUTIIORIZED: May 22, 2007 APPROVED: June 19, 2007 AT'TEST:. A Joan J. Clemens atrt >:in tt Recording Secretary Mayor Certified. Copy 4 Attendees for May 22, 2007 Council Meeting Kevin Dodge 15I3. Woodview West Eagan, MN 55122 612-965-3464 Pat and Barb Madigan 711 North Oak Drive Vadnais Heights, MN 55127 651-762.8999 Ron Wagner, Lund Martin Construction. 3.023 Randolph: St. NE Minneapolis, MN 612-782-2250 Cathy Carey PMB 150 - 4707 Highway 61 White Bear Lake, MN 55.110 651-292-9343 Robert Uzpeen 3646 Big Fox Road. Gem Lake, MN 55.1.10 651-426-8310 Kimberly. Anderson-Uzp en 3646 Big Fox Road Gem Lake; MN 55110 651-426-831.0 Justin Gese S.E.H. 612-758-6757 Steve. Herzog 1433 GoosesLake Road. Craig Rafferty. 3750 Big Fox Road St. Paul, MN 651-330-5612 Todd Hagen Ehlers & Associates 3060 Centre Pointe Drive. Roseville MN,55113-1105. 651-697-8506.