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Home My WebLink About2007 08-21 CC MINUTESCITY OF GEM LAKE 4707 Hwy61 ##253 White Bear Lake, MN 55110-3227 gaud &watt .Maw Minutes of Gem Lake. City Council Meeting 21 August 2007 The regular meeting of the City Council ofthe City of Gem Lake was called to order by Mayor Etneott on Tuesday, August 21, 2007 at 7:.15 pin in the first floor meetingroom of Tousley Ford.. Mayor Enaeott, Councilors. Rasmussen, Schilling, Artig-Swomley, :and Watson were present Also present was City. Attorney Trevor Oliver. Other members of the public were also: in attendance per the sign in sheet sent around the room. APPROVAL OF AGENDA AND MEETING MINUTES Minutes. of City Council meeting of July 2007: Minutes from the July 2007 City Council meeting were discussed. Councilor Artig-Swomley.stated that she intended the topic of when in the meetings toinclude the. presentationsfrom thefloor: to includeall meetings, not just at the City Council Workshops. Council discussed leaving the minutes as they are, but to include thisas a New Business topicon the agenda. Motion by Rasmussen, Second. by Schilling to approve July 2007 minutes was unanimously approved.. City Council. Agenda for this meeting: Mayor Ezneott called for additions, deletionsand corrections to the agenda, Changes were made to the agenda as follows: 1) Under New Business, B) The resolution should read Resolution 2007-11. 2) Under New Business, add I) Discussionof when in all City mectings to put the section. on Presentationsfrom the Floor. Motion by Watson, Second by.Artig-Swomley to approve agenda with additions: was unanimously approved. PUBLIC NOTICES Mayor Emeott announced he is looking for a volunteer to be the city contact for the 2010.US Census. Thetasks include identifying newresidents; new roads, new houses, and new street addresses. The. Council recommended asking. Jim Lindner. PRESENTATIONS FROM THE FLOOR Bob Uzpen statedthat he has asked thecouncil to provide to attendees during: meetings a copy of all documents discussed,and that his request has been denied. Mayor Emeott reminded attendees thatanyone can request to be included in the mailing list for documents sent out to the Councilors and can printtheir own copies to bring to meetings. Uzpen went on to state that under Statute 1101., the council must provide a minimum of one copy of all documents to attendees to review during thecouncil meeting. Councilor Watson. suggested thatan addition to the agenda, under New Business address this issue. Topic is added to the agenda for further discussion. COMMITTEE REPORTS Planning Commission report: Tim Lindner was not present. Mayor Emeott and the. Council stated concern that the Planning Commission reportendorsed incorporating the City Planner recotmnendation for zoning in the Tom Hanson parcel which is in direct conflict with. the City Zoning Ordinance for density. Motion by Schilling to Reject. the Planning Commission report because of this inconsistency, Seconded by Artig-Swoniley: The report was. unanimously rejected by the Council. Building. Committee (City Hall) report: Mayor Emeott reported that work continues on the new City Hall, The schedule is about two week behind because of incorrect window dimensions. Lookfor us on the World Wide Web at gemlakenin.org NEW BUSINESS A). City 2008 Budget - Preliminary Ievy amount - Tom Kelly: Tom Kelly presented to the council,a recommended preliminary levyamount for the 2008 budget. This proposal includes $384,148 for the Tax Levy and $53,900 for the Bond Levy for a total preliminary City budget of $438,048. The amountthat the council votes on. tonight will be a cap or maximum dollar amount that can belevied in 2008. The line items amountscanchange, but the total amount levied can not exceed this. amount. The Council stated that it is their' intent to lower the. actual 2008 budget as low as is feasible as they contrnue to work on the 2008 budget. B) Resolution 2007-11 Certify Preliminary levy for 2008:_ Motion by Schilling, Seconded by Artig-Swomley to set a 2008 budget preliminary levy amount of.$438,048 was unanimously approved by voice vote. C) Approval of payment of claims for July -August 2007: Motion by Watson, Seconded by Rasmussen for approval of payment of claims for July -August 2007 wasunanimously approved by voice vote. D) Request for Proposal(RF.P) suggested for City Financial Audit - Tom Kelly Mr. Kelly recommended to the Council: that a request for proposal (RFP) for gap auditing: services be put out for bid. Because of the small size of the city, onlya cash audit is currently being. performed. Our bond issuance states the city needs a gap audit. This RFP will allow for bidding by various vendors for a 3-5 year contract forgap auditing services. After receipt of bids, all may still be rejected and a cash audit continued if the Councilso decides. Motion by Schilling, Seconded by Rasmussen for a RFP was unanimously approved by voice vote. E) City Hall Value Engineering Change Order Credit for $34,581: Mayor Emeott stated because of choosing an alternative window instead of the Pella brand and by asking the VFW to put up a flag pole for the city, a change order credit could be receive by the city. Motion. by Schilling, Seconded byArtig-Swomley to accept a change order credit for $34,581, unanimously: approved by voice vote. F) City BaI1 Building Financial Report The City has spent $289,985.67 to date on the new City Hall Building. Because some of the bills have not been itemized, additional audits are planned to determine if all of the expenses should have been billed to Gem. Lake or if any belong to White Bear Township. G) Approval for small City Hall expenses —alarms and low voltage wiring: Mayor Emeott stated that alarms and low voltage wiring for phones anddata will need to be installed in the. City Hall building within the next week. These items are not included in the contractors bid. Discussion occurred around trying to plan ahead for more of these typesof items should be done so thatit can be determined if bids should be taken. Motion bySchilling, Seconded by Watson to go ahead and sign contracts foralarm installation and low voltage wiring was unanimously approved by voice vote. H) VLAWMO proposed joint powers agreement amendment:. Mayor Emeott reviewed VLAWMOs proposed joint powers agreement amendment to hiII residents and businesses for storm water utility based onthe size of the property and the amount of water that it isanticipatedthey will contribute, instead of at a flat rate. This is intended to get residents and businesses to look at how they can minimize their storm water generation. Motion by Watson, Seconded by Rasmussen to support VLAWMO joint powers agreement amendment was unanimously approved. Discussion continued about how the city can bill this to residents. It can bedone during the first quarter of. the year with the first water/sewer bill. Those that do not have water/sewer are billed at the beginning of the year in a separate billing. Further discussion on this topic is proposed. I) Agenda order for "Presentations from the floor" - After discussion, Councilors decided that 10 minutes will beincluded atthe beginning of the agenda and 5 minutes at the end wilt be left for "Presentations from the floor". This will allow residents to provideagenda items and discussion up front, andalso provide some timefor discussion or:reflection on the topics discussed during the meeting. Lookfor us on the World Wide Web at gemlakemn.org. J) Providing a copy of handouts to attendees - Councilor Rasmussen volunteered tomake one extra copy of all handouts to each city council meeting for attendees to review. OLD BUSINESS. A) Gem Lake 2006 SWPP and MS4 report — Chuck Watson: Council Watson stated that from all the work he has done on the. 2006 SWPP and MS4 report, that the biggest deficiency he sees is lack of understanding about what this is all about and bow residents and business can impact it. The city needs to start educating residents and the planning commission needs to be awareof the issues on how buildings can impact the water_. Landscaping and roof surfacescan greatly impact water run off. Watson indicated. he will be working with, the council on an education plan. on this topic. FUTURE CITY COUNCIL MEETINGS: CANCELLED: Next City Council Workshop — Monday, September 3,.2007 at 7:00 p.m in the first floor meeting. room of T.ousley Ford has been cancelled due to the Labor Day Holiday. Next City Council Meeting-- Tuesday, September 18, 2007 at 7:00 p.m. in the first floor meeting room of Tousley Ford. Suggestion made from the Council to review the rest of the City Council Workshops and Meeting dates forthe year and reschedule them in advance when they conflict with holzdays or schedules. Also suggestion by Watson to change the Gern Lake website to say that to the best of our ability, the city will publish a one week noticeof meeting cancellations or, if unable to dothatbecause of publishing deadlines, a. notice will be. posted on the meeting room door. ADJOURN: The August 2007 regular meeting of the City Council was adjourned at 9:02 p.m. AUTHORIZED: August 28, 2007 APPROVED: September 18, 2007 ATTEST: AI'1'EST: &Ai -A Teresa Tice, Recording Secretary Paul R. Emeott, Mayor Certified Copy. Look for us on the World Wide. Web at gemlakemn.org Attendance List for Gem Lake City Council. Meeting: August 2I, 2007 Tom Kelly Teresa Tice Trevor Oliver Robert Uzpen Kim Anderson-Uzpen Jack Hoeschler Brian Hansen Christine Cammack Huck Cammack Past Finance Officer Secretary City Attorney Big Fox Road Big Fox Road Goose Lake Road County Road E. County Road E. Look for us on the World Wide Web atgemlakemn.arg