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HomeMy WebLinkAbout2007 10-16 CC MINUTESCITY OF GEM LAKE 4707 Hwy 61. #253 White Bear Lake, MN 551.10-3227 Feud tf Minutes of Gem Lake City Council Meeting 16 October 2007 The regular meeting of the. City Council of the City of Gem Lake was called to order by Mayor Emeott on Tuesday, .October 16, 2007 at 7:00 pm in the firstfloor meeting room of Tousley Ford. Mayor Emeott; Councilors Shilling, Watson, and Artig-Swomley were present. Also present was City Attorney Trevor Oliver. Other members. of thepublic were also in attendance per the sign in sheet sent around the. room. APPROVAL OF AGENDA AND MEETING MINUTES Minutes of. City Council meeting of September 2007: Minutes from the September 2007 City Council meeting were reviewed. One mistake was found on page 3 where Kimberly Anderson-Uzbin was identified as Beth. Motion by Hutch, Second by Watson to approve City Council Agenda for September meeting and August 2007 City Council and Public Hearing minutes and with additions and corrections noted above was unanimously approved. City Council Agenda for this meeting: Mayor Emeott called for additions, deletions and corrections tothe agenda. Changes were made to the agenda as follows: I) Add discussion. on Flood Insurance. Motion by Watson, Second by Hutch to approve agenda with the above addition. PUBLIC NOTICES None PRESENTATIONS FROM THE FLOOR None COMMITTEE REPORTS Planning Commission revised August and September meeting report: Jim Lindner was not present. Mayor Emeott presented the revised minutes submitted by the planning commission. Motion by Hutch, Second by Watson to approve the August and September revised meeting. reports. Building Committee (City Hall) report: Mayor Emeott reported that work continues on the. new City Hall but slowly: because of the rain. The city is attempting to get Burlington Northern to approve the water line crossing the railroad tracks, This needs to be completed prior to the ground freezing. Lack of wateris also delaying the. hanging of sheetrock as the sprinkler system needs to be pressure tested prior to inspection. The fire department has agreed to pressure: test the system using their pumper truck. One claim payment willbe made this month: Still only 50% of building costs although project is more `than half done. Suggestion by Hutch that next. City Council meeting is held at thetownship if the new city hall not. completed. This topic is tabled until the end of the meeting. OLD BUSINESS A) RFP (Request for Proposal) . City. Audit process for next 4 .years:. Mayor Emeott report the RFP resulted in two bids. Mayor Emeott and Councilor Schilling are reviewing the proposals. The cost willbe on the. range.. of $13,000-18pock 13) City MS4 report for 2006 (Watson): Councilor Watson. reported that he needssome of Mayor Emeott's timeto get some clarifications for this report. NEW BUSINESS A) Approval of payment of claims for September -October 2007: Mayor Emeott referred the Council to the listing of payments requiring approval. A question was raised about fire service payment request from White Sear. This is the monthly charge they assess. Motion by Schilling, Seconded by Watson for approval of payment of claims for September -October 2007 was unanimously approved by voice vote. B) Quarterly Treasurers' Report: Mayor Emeott summarized the quarterly treasurer's report.: Expenses are. running at budget and income is running slightly above projected. Mayor Emeott is discussing with Treasurer Jessie Hart about having a reserve setup for the city. It is suggested that the City have a $200,000 city reserve. This could be built up slowly over the next few years at a rate of about $50,000 per year. We do not want to continue to borrow from sewer fund as city's sewer's are gettingolder and this fund balance is to pay for repairs/improvements. Mayor Emeott will work with Treasurer Hart to includethis as a line item in the City's 2008 budget. An estimate ofthe utility costs for the new City Hall will also be put into the 2008 budget. Treasurer Hart suggested the 2007 budget be. reviewed and dollars moved around whendoing the 2008 budget so that it rn.ore accurately represents what the dollars are projected to be used for. Motion by Schilling, Seconded by Watson for approval of Quarterly Treasurers' Report. Further discussion about the Highway 61 County Road E costs that ran about.$16,000 occurred. This. was GemLake.'s. share of the road construction. costs. The Quarterly Treasurers' report was unanimously approved by voice vote. C) Resolution 2007-15 to change Toin Kelly name on accounts. to Jessie Hart: Mayor Erneott presented a resolution to legally change the name on the accounts as required by the bank. Motion by Watson, Seconded by Schilling for approval of Resolution 2007-15 to change the name on the bank accounts to Jessie Hart, the City's new treasurer,was unanimously approved by voice vote. D) Resolution to approve levy against persons not paying ISTS inspection fees and, E) Resolution to approve levy against personsnot paying sanitary sewer charges: Mayor Erneott reported that the City is putting a levy on two properties for failure to pay septic inspection fees and four properties for failure to pay sewer charges. An administrative fee will: also be charged. These properties have not paid their feesin the last 9 months or 3 payment cycles. Motion by Schilling,. Seconded by Watson for approval.. of levies were unanimously approved by voice vote.. F) Road shoulder repairs: Mayor Emeott reported that in November of 2007 the City took back control of Schuneman and. Hoffman roads in thebusiness area. The shoulders on the west side of Schuneman Road between 61 and County Road E and past the Floral shop on Hoffman Road are falling apart. Mayor Emeott has obtaineda price quote from Schifsky'sfor repair of the gravel shoulders where they have been washed out. The County gave the City moneyto repair the road when they turned it over to the City of.Gem Lakebecause it was not in as built shape. Mayor Emeott also had Schifsky look atthe eastside of Schuneman Road between Highway 61 and Otter Lake Road where the mailman drivesand the turn around of buses or trucks at theend of Schuneman Road cul-de-sac. It has been packed: down. Schifsky presented a quote not to exceed $3376 to do the work. Motion by Schilling, Seconded by Watson for approval of was unanimouslyapproved byvoice vote. G) Catch basin repairs (storm sewer) — Schifsky quote: Mayor Emeott also received a quote from Schifsky to. repair the catch basin along Schuneman Rd behind Barnett KIA the is causing theroad to wash away. A quote of not - to -exceed $650 was submitted by Schifsky torepair the asphalt spillway on the east side and to re -grade and black- top theshoulder around the catch basin on the west side. Motion by. Schilling, Seconded. by Watson. for approval of the Schifsky quoteto repair these areaswas unanimously approved by voice vote. Theses repairs will be identified on the 2007 MS4 Storm Water Report as storm water improvements. H) New ordinances or revisions to City Ordinances: Mayor Emeott reported that City Attorney Oliver has sent to the Council :a thick packet of revised and proposed new ordinances. It is suggested that the city council set aside some time to discuss as few of these each month. We will need to have a public hearing on each before they are finalized. Will also need to resend some old ordinances that the new ones will replace; City Attorney Oliver suggests that City ordinances beput into chapters (i.e. Chapter One - Administration, Chapter 2 — Zoning) and some of the ordinances be re -ordered. Suggestion from the Council to start by reviewing Business Licensing Ordinance 84,:Operations and Administrations :Ordinance 91, and Nuisance Ordinance: 86 at next. City Council workshop meeting. The text will beput out at the first meeting,: a hearing at. the next meeting, and a vote at the tliiird meeting. I) Flood Insurance (Schilling):: Gem Lake doesn't currently participate in the flood insurance program. Only a handful of counties do not participate in. program. Need to pass a resolution that a study needs to be done to establish a floodplane in the city. Two types of flood insurance are: available: but the Federal Fund which gives little coverage and is less expensive. Casualty companies can also give flood insurance but will only insure if the city is participating in the. Federal Fund. Hutch recommend useof theservices of the White Bear Township City Clerk to investigate what thenext steps would be. Motion by Artig-Swomley, Seconded by Schilling: to approach the White.. Bear Township City. Clerk for further information was unanimously approved by voice vote. J) Other items: Artig-Swomley hasfurther investigated questions about fireprotection in our city . There are plenty of Tanker trucks available when a fire occurs. When additional water is needed mutualaid from other local firedepartments is requested. More coverage of this subject is a good idea for newsletter. What to do if yousee a fire. It is suggested that we invite Tiro Vadnais- White Bear Fire Department chief to next meeting to explain issues. Mayor Emeott - New City Hall, will have plenty of fire extinguishers and a fire sprinkler system. A suggestion. was made to have First Aid kit and other such equipment available at the. building. A meeting with our building architect is set Craig meetto discuss misc topics like. signage, furniture. Early next week. Mayor.Emeott concerned that might not have money this year to buy furniture. May have to borrow chairs and tables for December City Council meeting at the new city hall. building PRESENTATIONS FROM THE FLOOR. None.. FUTURE CITY COUNCIL MEETINGS: Next City Council Workshop Monday, November 5, 2007.at 7:00 p.rn. at the old White Bear Township town hall. The agenda will be thereview of new and revised ordinances. Next City Council Meeting/Public Hearing — Tuesday, November 20,.2007 at 7:00 p.rn. at the old White. Bear Township town hall. ADJOURN: The October 2007 regular meeting of the. City Council was adjourned at 8:35 p.m. AUTHORIZED: October 16 , 2007 APPROVED: November , 2007 2-0 ATTEST: o Teresa Tice, Recording Secretary Certified Copy. ATTEST: dEr P� eotf; ay Attendance List for Gem Lake City Council Meeting: October 16, 2007 Trevor Oliver RobertUzpen Kim Anderson-Uzpen City Attorney Big Fox Road Big Fox Road