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HomeMy WebLinkAbout2008 01-15 CC MINUTESCITY OF GEM LAKE City Hall - 4200 Otter Lake Rd Telephone 651-747-2790. Mailing Address - 4707 Hwy 61 #253 White Bear Lake, MN 55110-3227 gotta easeirig Artaptit. Minutes of Gem Lake City Council Meeting 15 January 2008 The regular meeting of the City Council of the City of Gem Lake was called to order by Mayor Emeott on Tuesday, January 15, 2008 at 7:08.pm in the -new Gem Lake City hall meeting room. Mayor Emeott, Councilors Rasmussen, Artig-Swomley, and Shilling were present. Also present was City Attorney Trevor Oliver. Other members of the public were also in attendance per the sign in sheet sent around the room. APPROVAL OF AGENDA AND MEETING MINUTES Minutes of City Council meeting of December 2007:. Minutes from. the. December 2007 City Councilmeeting were reviewed. by Council members: Questionfrom: recording secretary on page .2 under New Business C) regarding RFP for Auditor should read "Smith: Schaefer". Motion by Rasmussen; Second by Schilling to approve the December 2007 City Council meeting minutes with correction was unanimously approved by voice vote. City Council Agernda for this meeting: Mayor Emeott called for additions, deletions and corrections to the agenda. Changeswere made to the agenda as follows under New Business: H) County. Charter — elected vs: appointed sheriff; I) City Hall Conference room rental fee; 3} City Hall Grand Opening ceremony; and K). Newsletter. Request by.Artig-Swomleythat addition of topic of Newsletter be included on each agenda. Motion by Artig-Swomley, Second by Schilling to approve agenda with the above additions. PUBLIC NOTICES Mayor Emeott is looking for someone: interested in completing a questionnaire regarding the. Superintendent of Schools. Please let him know if you have interest in doing this. PRESENTATIONS FROM THE. PLOOR None COMMITTEE REPORTS Planning Commission January. meeting report (Jim Lindner):. Jim Linder summarized the:January Planning Commission meeting report. The planning commission discussed Section 9-Housing of the. .1997 Comprehensive Plan. including. the possibility of multi unit housing to be. allowed in the'"Gateway" planning. district. It was stated that they need to. learnmore about Met Council's "Livable Communities Act" and are:looking at. the. possibility of planning for. affordable housing (currently defined as &residence under about $206,000): Finally, they discussed developing. an Estate Zoning ordinance that would. protect areas of the city that we: do riot expect to develop during the. comprehensive. plan cycle. Particularly it would cover areas around the lake.that were typically considered estates asthey were developed. or others meeting some.ourlineit definition.. Motion by Schiilin8, Second by Rasmussen to approve the Planning Commission meeting. report was approved by voice vote. Building Committee (City Hall) report (Craig Rafferty): Craig Rafferty stated that they are in the shake down.phase :of the project: The City took over possession of the building on. Friday, January 11, 2008. Balancing of heating and cooling system is being completed. Mayor Emeott reported that discussions are .underway with the.. Ramsey County Sheriff to Open a police substation inthe building as of February. Look for us on the World Wide Web at gemlakemn.org The sheriff's secretary and several and severalstaff will also be working out of this space. The Sheriff's secretary will also provide secretarially duties to the City of Gem Lake. so that an additional person is not needed. The space will be leased out to the Sheriffs department at a competitive rate which will be deducted from the City of Germ Lake's currently monthly payment to the Sheriff for his services. It was noted that discussions regarding paying for maintenance of the common area of the building are underway. It was alsonoted that the parking lot may need to be expanded to provide enough parking. Fortunately,because of the timeof the year, completion of the landscaping of the grounds around the building has not yet begun. Resident lJzpen asked if a written contract was being drawn up with the Sheriff. Mayor Emeott stated that a formal agreement would be written up. OLD BUSINESS A) City MS4 report for 2006 (Watson): No report. Councilor Watson is not in attendance. Ii) SEH Invoice for supervising sewer main repair Mayor Emeott reported that XCeI has agreed to make payment to SEH for this work. There initially was confusion over what this charge was for. NEW BUSINESS: A) Approval of payment of claims for December 2007: Mayor Eiiicott referred. the Council to the listing of payments requiring approval. Forty-four chairs were purchased forthemeeting room, all that were in stock at Sarn's Club. Mayor Emeott gave a formal thank you to Beth and Steve Hertzog for volunteering tohelp pick-up chairs, Another 6-10 chairs may still be needed. There are many other items still needed. Discussed idea of including a list of items still needed for inclusion in the city newsletter. There was also a large payment to Wells Fargo for repayment of 2004 bonds for Schueneman Road sewer. Payment of claims' for time period above was unanimously approvedas indicated by Councilor's signatures on this document B) Putman Planners contract. for Hwy 61 I County Road E NE Corner: Marc Putman presented Mayor Emeott with a written contactfor $5000 for creation ofa development plan for the NE corner of Hwy 61 and Co. Rd. E. as requested by. the City Council. Mayor Emeott signed the contract and indicated that a check would be available as of tomorrow for 10% of the agreed upon price. C) Resolution 2008-1 Appointments for 2008: Mayor Emeott presented a listing of appointments needed for 2008. Several :changes were made per request of Councilor Artig-Swomley. Motion by Artig-Swoiniey,. Seconded by Schilling for approval of Resolution 2008-1 Appointments for 2008 with the changes.. discussed was unnnimously.approved by voice vote. I]) Resolution 2008-2 Fee schedule for 2008: Mayor Emeott presented a 2008 Fee Schedule. Discussion regarding addition of a general Business License fee occurred with. a final decision of a nominal $50 fee tobe accessed. Motion by Schilling, Seconded Rasmussen for approval of Resolution 2008-2 Fee schedule for 2008 was unanimously approved by voice vote. E) SCORE grant. for 2008: Mayor. Emeott noted that a grant is being offeredto cities for completion of an annual recycling survey. Currently the city has no one to administer the 5-6 page survey which requires tracking of recycling amounts within the city. It was decided by the Council that the city would decline participation in the survey and grant for 2008. F) :Formal "Thank you" to Tousley Ford for use of meetingroom for last 30 years: Mayor Emeott asked for suggestions on how to thank Tousley Ford for their use of the meeting room. it was suggested by Artig-. Swomley that Mayor Emeottwrite a formal thank you letter to Touslcy Ford. Also, they could receive a invitation to the Grand opening celebration of the New City Hall. Then:disoussion About how to go about putting something into the White Bear Press occurred. It was suggested that either an article be written up or a letter to the editor submitted. Artig-Sworn.ley agreed to write up something forinclusion in the City Newsletter as well as to the White Bear Press. Look for us on the. World Wide Web at gemlakenm.org G) New City Hall matters: I) Chairs have been purchased. A used furniture company.will providea bid for outfitting the Sheriff's :office, the mayor's office, and the small conference room. 2) Mayor Emeott has received an. inquiry from a Gem Lake resident who is interested in doing custodial work for the new city hall. A discussion regardingensuringthat a cleanup fee is included in rental feefor the room occurred. Mayor Emeott will contact the resident for a written price. 3) Stillneed first aid kit and.AED,. The sheriff may possibly have a projector that can be installed in the conference room. 4) It is expected that signage for the building will exceed $10,000 so: a formal RFP will be put together Mayor Emeott is working with Bill Short of White Bear Township' toput together a short specification list: 5) Councilor Schilling is finding out what it would take to digitalize the city's.records. Hope only to Dave to move last year or so of paper files to the new city hall. Mayor Emeott stated that a few filecabinets will be purchased used for $10leach and repainted. H) Elected vs. Appointed Sheriff: Mayor Emeott statedthat the County is looking atthe possibility of moving. from an elected sheriff to one that is appointed. Currently almost all counties in the area haveelected sheriffs. Discussion by Councilors that an elected sheriff is preferred as they would then be more accountable to the people. A motion was made: by Schilling, Seconded by Artig-Swomley for Mayor Emeott to writea letter in favor of an. elected sheriff was unanimously approved by voice vote. I} City Hail Conference. Room rental. rate: Mayor Emeott asked the council for a recommendation on how much to rent the conference room out for. He indicated he has already received few inquiries. It was discussed that the minimum fee should offset the costs of cleanup of the room and :common areas. Mayor Emeott will request a written quote from the city resident interested in janitor duties. A differentprice.. for residents and non-residents was suggested. Further discussion is needed about after-hours rentals and how to lock up. This topic will be included in the next agenda under old business. J) City Hall Grand Opening Celebration: Mayor Emeott stated that the current datebeing discussed for the celebration is Friday,. March 14a'. White Bear. Township personnel were not available for. the Feb date. Mayor Emeott requested that Council Artig-Swomley contact Bill. Short at White Bear Township to coordinate activities. This topic will be included on next months agenda under old, business. R) City Newsletter:(Artig-Swomley): Councilor Artig-Swomley discussedpotential topics for the next newsletter: These include:. Evening with the mayor; Sheriff substations in the new city hall; Thank you to Tousley Ford; Grand opening celebration of new city hall; Wanted items for new city hall;: City resident profile; and Do's and Don'ts of what toput down the sewer. PRESENTATIONS FROM I1IE FLOOR None. FUTURE CITY COUNCIL MEETINGS Next City Council Workshop —Monday, February 4; 2008 at 7:00 p.m. the new Gent Lake City Hall. Subject: Continued work' on Ordinances. Nett City Council Meeting-. Tuesday; February 19, 2008 at 7:00 p.m: in the hew. Gem Lake City Hall meeting room. ADJOURN: The January 2008 regular meeting of the City Council was adjourned. at 8:53 p.m. with a motion from Schilling, Seconded by Rasmussen. AUTHORIZED: January 15 , 2008 APPROVED: Feb 19, 2008 ATTEST: Teresa Tice, Recording Secretary ATTEST: Ade- Paul R.. Emeott, Mayor Certified Copy. Look for us: on the World. Wide Web at gemlakemn.org Attendance List for Gem Lake. City Council Meeting per sign in sheet: January 15, 2008 Trevor Oliver Robert Uzpen Jim Lindner Mare Puhiian Justin Gese Steve and Beth Herzog City Attorney Big Fox Road Planning Commission Putman PIanners. SEH. Goose Lake Road Look for us on the World Wide Web at gemlakemn.org