HomeMy WebLinkAbout2008 04-15 CCPCITY OF GEM LAKE, MN
City Council. Agenda
April 15, 2008
CALL TO ORDER - By Mayor Emeott at PM
CALL OF ROLL
Emeott, Artig-Swomley, Rasmussen, Schilling, Watson
OTHERS IN ATTENDANCE (Attach list)
APPROVAL OF CITY COUNCIL MINUTES AND AGENDA
Minutes of City Council meeting of March .18, 2007
Bj City Council Agenda for this meeting
PRESENTATIONS FROM THE FLOOR
Others- 10 minutes maximum allowed for this part of meeting
COMMITTEE REPORTS
Planning Commission April meeting report — (Accept report).
OLD BUSINESS
--A) City MS4 report for 2006 - Chuck Watson
r.-B) Cost and policyfor use of Heritage Hal] meeting room, • : 1
,�C) City Newsletter
NEW BUSINESS
1 A) Approval ofpayment of claims for March 08 — April 08
4-B Utilitybilling-purchase. software
- P.z.4.L ,f.. It
PRES... NTATIONS FROM THE FLOOR -
5 minutes maximum allowed for this partof meeting,
FUTURE CITY COUNCIL. MEETINGS
Next City Council workshop Monday May 12, 2008.7 PM - City Hall meeting room
Other time
Next City Council meeting— Tuesday, May 20, 2008. 7 PM - City Hall meeting room —
Other time
ADIORNMENT
e4�,j
NOTES:
1) Heritage Hall seats 75 persons maximum (maximum occupancy). There are only
26 parking spaces in the on -site parking lot.
2) Heritage Hall meeting hall has 55 chairs and 3 tables. If additional chairs or tables
are needed they should be provided by the caterer, or by a bonded provider of
meeting room furniture who will be responsible for all damageto the building
done during installation/delivery or removal. The City of Gem Lake must be
notified in advance of whom will be doing this moving and must approve their
work.
3.) All .reservations must.be applied for at least 30 days in advance of the proposed
meeting/eventdate by completing a form provided by the City of Gem Lake.
4) Groups/Events must receive City of Gem Lake City Council approval in advance
foruse of Heritage Hall. Group users of regular meetings shall receive an
approval for one calendar year only. Renewals shall beprocessed in the same
manner as the original application.
5) All fees must be paid at least two weeks in advance of the use/event. The
damage deposit will be refunded to the provider if no damage is found.
6) All building user groups/events shall identify a "responsible person" and
"alternate" who shall be responsible for the following:
a) Group users shall notify the City of Gem Lake Secretary or his/her
designee 24 hours prior to the scheduled meeting date to confirm their
need for the meeting room and its availability.
b) Meet with the Heritage Hall staff to receive an orientation on the use of
the Hall and the operation of the building security system.
c) Sign for and receive a Heritage Hall key and the building security access
code.
d) Acknowledge that they shall be responsible to open and close the building,
clear and reset the building alarm and assure appropriate use of the
facilities.
e) Groups/Events that are using Heritage. Hall for just one meeting/event
shall return the building key the next business day after the meeting/event.
f) Users holding monthly/regular meetings shall return the building key
when they no longer will be using Heritage Hall for their meetings.
g) All refuse generated by the group/event shall be collected and removed
from Heritage Hall. This does not mean that you place it in the building.
waste baskets/recycling containers but that you physically empty the
containers and remove it from the building.
h) Return the meeting hall furniture to its initial setup with the tables in front
and chairs in a normal meeting room fashion.
Look for us on. the World Wide Web at genilakemn:org
7) The group/event receiving permission to use Heritage Hall shall reimburse the
City of Gem Lake for any extraordinary expenses that. the City incurs due to the
groupsleverii use of the Heritage Hall, including by not limited to the following:
a) Damage to the building/carpet or damage to or loss of furniture, other •
property or equipment .. If the.carpe in the meeting Hall must be cleaned
after a use the additional charge is a $ 240.00 one time charge.
b) After hours emergency response by City or Township. Public Works
personnel•to lock/unlock.the building, operate the security system or.for
other reasons caused by the group/event users.
c) False.alarm. calls from the.alarrn. company:.
8) The "responsible person" for each group/event shall sign a statement
acknowledging their understanding and acceptance of these responsibilities.
9) The City Council may rescind. authorization for a group to use the Heritage. Hall if
it is found that the group cannot satisfy the above requirerents.
In event that City/Township assistance is needed during an event, contact:
City of Gem Lake office 651-747-2790
White Bear Township Public Works 651-747-2750
Medical of other emergency 911 ( Identify your location as Heritage Hall at 4200 Otter
Lake Rd in White Bear Township).
Adopted 3/18/08
Look for us on the World Wide Web at gemlakemn.org
CITY OF GEM LAKE, MN
City Hall - 4200 Otter Lake Road
Telephone 651-747-2790
Mailing Address 4707 Hwy 61 # 253
White Bear Lake, MN 55110-3227
E-rniail Citv4 gcmlakeMN.org
Heritage Hall Use Reservation
I/We hereby request the use of Heritage Hall,
Person or Group Name
located at 4200 Otter Lake Rd,
for the purpose of holding our meeting. Our meetings shall be
monthly/annual/other
held on
Date/day ofmonth
or
for a one-time event to held on / / at . If we are to serve food we will
time
use as a caterer. I ] No food will be served.
I/We acknowledge that we understand and will adhere to the attached policies.
Dated / / 200
Responsible person's signature
Address City/Iv/nth])
Telephone number
Alternate "Responsible per son"
Telephone number
Considered by the Gem Lake City Council. on. / / [ ] OK [ I NO
Is food to be served [ ] YES. [ ] NO Caterer
Look for tts on the World Wide. Web at gernlakernn.org
As of 03/3/1108
Fiscal Year: 2005
Name of. Fund
General :Fund
Parks' end -Playgrounds
2004 Debt Service. Fund
2006 Debt Service. Fund
2007 Capital Improvement Bonds
Street Improvement
City Hall CofiSlructien
Sewer Enterprise Fund
CASH AN❑ INVESTMENT BALANCE STATEMENT
Premier Checking investments Total
Balance Balance Premier Wells Fargo Cash and
03/01/2008. Receipts. Disbursements 03/31/2008 CDYs Mny Mkt investments
$102,272 55 5758 76 $28.325 47 6164,705.84 $31,512 27 50 00 S195,215 11
SD 00. $0 00 $0 00 . 50>00 $34,363 41 50 00 $34,363 41
571..817 22. $145 27 30 00 571:952.49. 530:000 00 $0 00 5101,952.49.
565,101.99 $133.71 $0 OD S$6,235 70 540,000.00 50 00 $106,235 70
51,237 49 $2 50 $.0 00 $1,239 99 $0.00 $0 00 $1,239 99
$0.00 5000 5000 SO OD $000 SO00 SO00
(553,718'29) ($111 21) 52,472.72 (S55.302,22) 50 00 $65,568 51 $9.266 39
$39,998.56 579.34 $1,552.03 535,525;87 $99,156:52 $0.00 $137,684.49
5317,709.52 51,008.37 532.350.22 $288,367.67 $235,034.30 S55,558.61 5586,970.58.
City of Gem Lake Cash Balance Statement O410/2008
As of 04/10/2008
Fiscal Year:2008
Name of Fund
General Fund
Parks and Playgrounds
2004 ❑ebt Service Fund
2006 Debt Service Fund
2007 Capital Impr Bonds
Street improvement
City Hal! Construction
Sewer Enterprise Fund
Beginning
Balance
$208,823 23
$0 00
$106, 066.45
$91,004.93
$23, 903.:29
$0.00
($15,783 25)
$32,097 68
$.446,112.33
Total
Receipts
$21,502: 58
$0.00
$1,217.21
$498.27
$43 24
50 00
($230 37)
$11,556.63
$34,587.56
Page 1
'fatal
Disbursements:
$65,619:97
80 00
$35; 321.17
$25,267 50
$22,706 54.
$0 00
$40,286.60
$5,128.44:
$194,332.22.
Ending
Balance
$164,705,84
$0.00
$71,962 49
$66,235.70
$1,239.99.
$0 00
($56,302.22)
$38,625 87
$286, 367.67
City of Gem Lake Interim Financial Report by Object Code (YTD) 04/10/20.08
As of 03/3112008
General Fund
Budget Actual Variance
Receipts:.
Current Property Taxes $384,148:00 $13,300.67 ($370,847 33)
Delinquent Proper Taxes $0 00 $1,040.04 $1,040 04
Fiscal Disparity Taxes $11,207 00 $0.00 ($11,207..00)
On -Sale Liquor Licenses $5,100 00 $2,900.00 ($2,200.00)
Off -Sale Liquor Licenses$100.00 $0.00 ($100.00)
Other Permits $1,000:00.. $0.00 ($1,000..00)
Tobacco License $704:00 $0 00 ($700 00)
Charitable Gambling License $100.00 $0.00 ($100.00)
Contractor Licenses $450 00 $75.00 ($375 DO)
Building Permits $2,000 00. $181.25 ($ 1,818 15)
Plumbing Permits $ 1,500.00 $50.00. ($1,450. D0).
Mechanical Permits $1,200.00 $125 00 ($1,075 00)
Electrical Permit. $1,000.00 $336 00. ($664.00)
Fire Marshall Inspection $4,050.00 $0 00 ($4,050 00)
Septic Inspection Fee $1,500.00. $0 00 ($1,500 00)
State Permit Charge $0 00 $8 50 $8 50
Local Government and Aids $2,808 00 $0 00 ($2,808 00)
Cable TV Franchise Fees $2,500.00 $0 DO ($2,500 00)
Police State Aid $4,029.00 $0.00 ($4,029 00)
Variance Fee $500.00 $0 00 ($500.00)
Plan Review $476 00 $0.00 ($476 00)
Sale .of Supplies $25 00 $0.00 ($25 00)
Engineering Charges $500 00 $0 00 ($500.00)
Charges for Legal Fees $500 00 $0.00 ($500.00)
Fines $3,00.0,00 $242.50 ($2,757.50)
Interest Earnings $4,236.00 $1,511 .82 ($2,724.18)
Charitable Gambling Contributi $3,000 00 $.792,00 ($2,208.00)
Refunds and Reimbursements. $0 00 $939.80 $939 B0
Insurance Policy Dividends $150 00: $0.00 ($150 00)
Total Revenues $435,779.00 $2.1,502:58 ($414,278.4.2)
Other Financing. Sources;
Sale of Investments $0 00
Transfers from other Funds $0 00
Disbursements:
City Council
Wages and Salaries $4,946 00 $1,236.58 $3,709.44
Employer Paid Insurance $2,.172.00 $0.00 $2,1.72 00
Liability ins - Employees $200.00 $0.00 $200 00
Administration $0.00 $400 00 ($400 00)
Conference Registrations $4.50..00 $0 00 $450`.00
Meeting Preparation $2,400.00 $450,00 $1,950.00
Other Insurance $0.00 $200.00 ($200.00).
Council Contingency $5,000.00 $0.00 $5,000.00
Clerk
Wages and Salaries $22,730.00 $102.44 $22,627 56
Employer Cont -Retirement $3,215.00 $0.00 $3,21 5.0.0
Employer Paid Insurance $0 00 $102.44 ($102.44)
VVorkers.Compensation $125.00 $0.00 $125 00.
Office Supplies $2,500 00.. $69.0.00 $1,81 0:00.
Postage $0 00 $2 87 ($2 87)
Page 1
City of Gem Lake Interim Financial Report by Object Cade (YTD) 041/0/2008
Budget Actual Variance
Professional Services $5,000 00 $0 00 $5,000 00
Administration $0 00 $663.00 ($663 OD)
Conference Registrations. $500 00. $0 00 $500 00
Zoning. Administration. $0 00 $75 00 ($75.00)
Mileage $300.00 $55 56 $244 44
Recording Secretary $3,000 00 $300.00 $2,700 00
Furniture and Fixtures $2,500 00 $2,441 45 $58.55
Elections
Temporary Employees $5,000 00. $0 00 $5,000 00
Operating Supplies $200.00 $0 00 $200:.00
Mileage $25 00 $0 00 $25.00
Printing and Binding $250 00 $0 00 $250 00
Repair/Maint-Contractual $525 00 50.00 $525.00
Financial Administration
Aud€tingServices $10,000 00 $0 00 $10,000.00
Financial Services $12,0.00 00 $3,845 00 $8,155 00
Legal Services
Prosecution $7,000 00: $3,145.00 $3,855 00
Legal $35,000 00 52,936:53 $32,063 47
Legal -Annexation $35,000 00 $957 66 $3.4,042 34
Operating Transfers $25,000.00. $0 00 $25,000 00
Other General Government
Office Supplies $200.00 $43.47 $.156 53
Miscellaneous. $100:00 $0 00 $100 00
Internet Connection $200.00 $1,247 00 ($1,047.00)
Web Site $5,000.DO $0:00 $5,000 00
Computer Services $.1,400 00.. $0 00 $1,000 00
Legal Notice Publication $2,000 D0 $229.60 $1,770 40
Newsletter/Public Relate $3,500 00 $608 75 $2,891.25
General Liability Ins $1,800:00 $1.02 00 $1,698 00
Property insurance $1,000 00 $0 00 $.1,000.00
Public Officials Llabil. $1.00 00 $0 00: $100:00
Recycling Collection $4,500 00. $1.,185.09 $3,314 91
VLAWMO $0 00 $3,259 50 ($3,259 50)
LMC 5600.00 $0 00 $600.00
RCLLG $150 00 $0 00 $150.00
Subscriptions: $25 00. $0 00 $25.00
Gambling Distributions $3,000 DO $0 00 $3,000 00.
Planning and Zoning
Professional Services $35,000.00 $5,485.42: $29,514.58
Engineering $1.0,000 00. $0 00 $10,000 00
Building Inspections $5,000 00 $0 00 $5,000.00
Zoning Administration $2,200 00 $0 00 $2,200.00
Building Secretary $250 00 $0 00 $250 00
NPDES Training . $250 00 $0,00 $250 00
NPDES Education $250 00. $0 00 $250 00
NPDES Administration $2,000 00 $0 00 $2,000"00
Code Enforcement $.1,000 00 $0 00 $1,000 00
Recording Secretary $.1,800 00 $0 00 $1,800 00
Comp Plan .Update $10,000 00 $842. 52 $9,157 48
Heritage Hall
Operating Supplies $500 00 $654 02 ($154:.02)
Sales Tax $0.00 $19 48 ($19.48)
Professional Services $5,000.00 $180.00 $4,82000.
Internet Connection $0 00 $40 00 ($40.00)
Telephone $1,600.00 $40.5.21 $1.,094.79
Web :Site $0.00 $160 00 ($160 00)
Electric Service $2,273:00 $295.97 $1,977 03.
Gas - Heating Oil $7,667.00 $538.2.6 $7,028 72
Water/Sewer Utilities $200.00 $94 42 $105 58
Page 2
City of Gem Lake Interim Financial Report by Object Code (YTD) 04/10/2008
Budget Actual Variance
Repair/Maint-Contractual $0.00 $299:40 ($299 40)
Repair/Maintenance _. Bldg $1,000 00 $96.00 $904 00.
Buildings & Structures $3,000 00 $244 34 $2,755. 66.
Other Equipment $4,500 00 $1.0,723 02 ($6,223.02)
PUBLIC: SAFETY
Fire Service $0.00 $2,151.16 ($2,151 16)
Fire Marshall Service $0 00 $654.50 ($654 50)
Police
Regular Law Enforcement $65,626:00 $13,967:54 $51.,858.46
Special Law Enforcement $100.00 $0 00 $100.00
Dispatch Casts $2,500:00 $411.00 $2,089 00
Administration $700 00 $0 00 $700.00
Miscellaneous $125 00 $0: 00 $125.OD
Fire
Fire Service. $13,000..00 $1.,075.58 $11,924 42
Fire Marshall Service $4,00.0 00 $327 25 $3,672 75
Animal Control
Animal Removal $50000 $0 00 $500 00
Animal Enforcement $175 00 $0 00 $175 OD
Building Inspection
Building Inspections $0.00 $577 50 ($577 50)
Building Secretary $0 00 $335 50 ($335 50)
Road Maintenance
Gravel $1,000.00 $0 00 $1.,000.00
Engineering $8,000 00 $93.9.80 $7,060.20
Administration $4,000.00 $0 00 $4.,000..00
NPDES Administration $650.00 $0.00 $650:00.
Street Lights $1,000.00 $235.64 $764.36
Street Repairs $13,500 00 $0.00 $13,500.00
Dues & Subscriptions $50.00 $0,00 $50 00
ice and Snow Removal
Salt Sand $4,800.00 $0 co $4,800 00
Sales: Tax $250.00 $0.00 $250 00.
Snow Plowing $14,000 00 $487:5D $.13,512.50
Total Disbursements $435,779.00 $66,619.97 $370.,159,03
Other Financing Uses;
Purchase of Investments $0.00
Transfers to other Funds $0 00
Beginning Cash Balance $205,478.23
Cash Balance as of 03/31J2008 $161,360.84
Page 3
City of Gem Lake interim Financial Report by Object Code (YTD) 0411012008
As of 03/3112008
Parks and Playgrounds
Budget Actual Variance
Receipts:
Park Dedication Fees $2,000.00 $0 00 ($2,000.00)
interest Earnings $1,880 00 $0.00 ($1,880 00)
Total Revenues $3,880.00 $0.00 ($3,880_00)
Other Financing Sources:.
Sale of investments
Transfers from other Funds
Disbursements:
$0 00
$0 00
Total Disbursements $0.00 $0.00 $0.00
Other Financing Uses:
Purchase of Investments
Transfers to other Funds
Beginning Cash Balance
Cash Balance as of 03131/2008
Page 1
$0 00
$0 00
$0.00
$0.80
City of Gem Lake interim Financial Report by Object Code (YID) 04/ 1012008
As of 03/31i200B
2004 ❑ebt Service Fund
Budget Actual Variance
Receipts;
Current Special Assessments $72,000 00 $691 79 (971,308.21)
Interest Earnings $6,669.00 $525 42 ($5,143.58)
Total Revenues $7$069.00 $1,217.21. ($77,451..79)
Other Financing Sources;
Sale of Investments
Transfers from other Funds.
so 00
$0.010
Disbursements:
DEBT SERVICE
Principal $52,207.00 $25,864.00 $26,343 00
Interest $1$,436 00 $9.457.1.7 $8,978 83
Fiscal Agents Fees $50:00 $0,00 $50:00
Total Disbursements. $70,69.3.00 $36,32117 $35,371.03
Other Financing Uses;
Purchase of Investments $0 00
Transfers to other Funds $0 00
Beginning Cash Balance $106,066.45
Cash Balance as of D313112008 $711,962.49
Page I
City of Gem Lake Interim Financial Report by Object Code (YTD) 0411 U12008
As of 03131/2008
2006 Debt. Service Fund
Budget Actual Variance
Receipts:
Current Special Assessments $28,0.00 00 $0 00 ($28,000 00)
Interest Earnings $2,97.3 00 $498.27 ($2,474 73)
Total Revenues $30,973.00 $498.27 ($30,474.73)
Other Financing Sources:
Safe of Investments
Transfers from other Funds
$0 00
$0.0 0
Disbursements:
DEBT SERVICE
Principal $20,000 00 $20,000.00 $0,00..
Interest $1.0,105:00 $5,267,50 $4,837.50
Fiscal Agents Fees $50.00 $0 00 $50:00
Total Disbursements $30,155.00 $25,267.50 $4,887,5.0
Other Financing Uses:
Purchase of Investments $0 OD
Transfers to other. Funds $0.00
Beginning. Cash Balance $91,004.93
Cash Balance as of 03131/2008. $66,235.70
Page '
City of Gem Lake Interim Financial Report by Object Code (YTD) 04/10/2008
As of 0313112008
2007 Capital Impr. Bonds
Budget Actual Variance.
Receipts:
Current Property Taxes $53,900:00 $0 00 ($53,900.O0)
Interest Earnings $1,000.00 $43.24 ($955.76)
Total.Revehues $54,900.00 $43,24 ($54,856.76)
Other Financing Sources:
Sale of Investments
Transfers from other Funds
$0 00
$0 00
Disbursements:
DEBT SERVICE
Interest $40,3.84 00 $22,256 54 $1.8,.127 46
Fiscal Agents Fees $.450.00 $450 00 SO DO
Total Disbursements: $40,834.00 $22,706.54 $18;1.27.46
Other Financing Uses:
Purchase of Investments $0.00
Transfers to other Funds $0.00
Beginning Cash. Balance $.23,903.29
Cash Balance as of 03131/2008 $1.,239.99
Page 1
City of Gem Lake Interim Financial Report by Object Code (YTD) 041/012008
As of 03/31(2008
CityHail Construction
Budget Actual Variance
Receipts:
Interest Earnings $3,000 00 ($230..37) ($3,230 37)
Total Revenues $3,000..00 ($230.37) ($3,230.37)
Other Financing Sources:
Sale .of Investments
Transfers from. other Funds
$0 00
$0 00
Disbursements:
Construct€on
Administration $0 00 $2,834.72 ($2,834.-72)
Electric Service $0.00 $1,477:88 ($1,477 88):
Buildings &Structures •$3,000 00 $3,642.00 ($642.00)
Construction $0.00 $32.,334.;00 ($32,334.00)
Total:Disbursements $3;000.00 $40,288,60 ($37,288:60)
Other Financing Uses:
Purchase of Investments $0.00
Transfers to other Funds $0 00
Beginning Cash Balance ($12,537.07)
Cash Balance as of 03/31/2008 ($53,056.04)
Pagel
City of Gem Lake Interim Financial Report by Object Code (YTD) 04/ 1012008
As of 0313//2008
Sewer Enterprise Fund
Budget Actual Variance
Receipts:
Local SAC $1,200.0D $0 00 ($1,200.00)
Residential Sewer Revenues $60,000:00 $1,823:.93 ($58,176,07)
Commecial Sewer. Revenues $0 00 $9,464.00 $9,464.00
Interest Earnings $10,000, 0.0 $268,70 ($9,731.30)
Total Revenues $71,200.00 $11,556_83 ($59,843.37)
Other Financing Sources:
Sale of Investments
Transfers from other Funds
$0 00
$0.00
Disbursements:.
Sewer Fund
Wages and: Salaries $2,520 00 $0 00 $2,620 00
EmploYer Cont -Retirement $360 00 $0 00 $380.00
Office Supplies. $500 00 $0 00 $500.00
Postage $0:00 $34.85 ($34.85)
Auditing: Services $2,500.00 $0.00 $2,500,00
Engineering $1.0,000.00 $0.00 $10,000:00
Legal $200 00 $0 00 $200 00
Administration $7,500 00 $0,00 $7,500 00.
MCES..Charges $17,300•00 $4,309.89 $12,990.11
Locates $800.:00 $108.70 $691.30
Financial Services $8,000=.OD $675 00 $7,325 00
Repair/Maint-Contractual $10,000.0D $0 00 $10,000 00
Total Disbursements. $59,680.00 $5,128.44 $54,551,56:
Other Financing Uses:
Purchase of Investments
Transfers to other Funds
Beginning Cash Balance
Cash Balance as of 03/3.1 /2008
Page 1
$0 00
$0 00
$32,097.68
$38,525.87
May Gem Lake City Newsletter
1. Restoration of the Bemis Mansion by New Owner
2. Interview of James Terry
3. Comp Plan Update
4. Form Based Zoning —How is it Unique
Regular Items
■ Recycling Dates
• Meeting Dates
■ City Council List
• Meet the Mayor
MEMORANDUM
Date: April 14, 2008
To: City Council
From: Jessie Hart, Treasurer
Re: Purchase of Utility Billing Software.
The utility billing activities for the City of Gem Lake, which are performed through contract
with the Township, are currently maintained on basic Excel spreadsheets and utility bills are
prepared by hand and mailed. Receipts are recorded on the spreadsheets which are then
copied and the process repeats itself quarterly. This method, while it works, is cumbersome,
time consuming and makes it difficult to track history and balance the utility accounts. It can
also be used by only one user at a time.
I researched stand alone utility billing software that would make the process smoother and
more flexible and still be affordable for the City. I contacted other small communities and
received input on a product called UBpro which would facilitate the current billing system and
processes as well as growth into the future, including implementation of water billing when
and if that happens. 1 spoke with current users of the system as well 'played" with the demo
product. Based on discussions with current users and the vendor I determined that this
product would be a good fit for the City. It can be used on a network situation whereby the
secretary at Heritage Hall could participate iri the process or just provide residents with
balance information or changes to accounts while the billing continues to take place at the.
Township offices.
I have attached the quote received from Fineline Services Inc out of Excelsior, MN which
details the upfront costs as well as the annual support fees. The initial outlay will be
$1,890 00 with ongoing maintenance costs of $470.00 per year and should be funded from
the City's Sewer Fund.
Council is being requested to authorize acceptance of the quote provided by Fineline
Services Inc. to provide the UBpro Utility Silting software for a price $1,8.90.00, plus sales tax
where applicable. The costs would be taken from the City's Sewer Utility Fund budget for
2008. Council is also being requested to authorize the Mayor and Treasurer to issue a check
to Fineline Services Inc. for the purchase of this product prior to the next regularly scheduled
Council meeting.
Friday March 28, 2008
TO: Gem Lake, City of
Re UBpro Price Quote
FinelineSe r. fiw es!
no.
5252 St. Albans Bay Rd.
Excelsior, MN 55331
Ph: (800) 657-0880
Fax:(952-449.9150
d e n ni5@fln elinesoftwafe_ Coin
As we discussed in our phone conversations the single user system is quoted as follows.
UBpro Software for Utility Billing
Yearly Maintenance Fee
Network Version
Network Support
Special Discount:
Terms: Payment in full with order_
Total investment:
We also provide a 90 day satisfaction guarantee or money back,
Thank You
Dennis Davis
$1,545.00
395.00
175.00
75.00 - per year
$1,890.00
FineLine Services, Inc. 90 day Guarantee Pledge
Finellne Services, Inc. Guarantee's your purchase of the UBpro - Utility Billing Software for a period of
90 days or one complete billing cycle from the date of purchase! If for any reason you wish to cancel
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Comcast Webmail - Email Message Page 2 of 2
<pemeott @ comcast. n eta
Subject: FW: Hillary. Farm - declaration amendment
Date: Thu, 27 Mar 2008 20:12:54 +0000
Bill and Paul,
At its annual meeting on March 6, 2008 Hillary Farm Homeowners Association approved the
First Amendment to the Declarations, which essentially extends Deveioper control from 5 to 10
years.
Can you please have the attached Consent by City of Gem Lake signed by 21st Century and.
returned to my attention for filing with the County. Please let me know if you have any questions.
Thanks,
Jim
A. famitt Tssudi elryarnre
R. James McNulty, jr.
jxncnulty(utmcnulrycornpany:cbm.
612-339-0674 400 Second.Avenue South
612-349-2904 (facsimile) Suite 65Q
612-877-3281 (direct) Minneapolis, li fN. 55401
http://mailcenter3.comcast.net/wmc/v/wm147F3.080800084283000055.1 A22165486869B9B... 4/1/2008
CONSENT BY CITY OF GEM LAKE
TO
FIRST AMENDMENT OF DECLARATION
THE UNDERSIGNED, the City of Gem Lake, pursuant to Section 15 of that certain Hillary
Farm. Declaration of Covenants, Conditions and Restrictions executed on the 19th day of March,
2005 (the "Declaration") by Hillary Farm, LLC, a Minnesota limited liability company, and
recorded on the 13th day of April, 2005, in the office of the County Recorder, Ramsey County,
State of Minnesota as Document No. 3848115, hereby consents to the First Amendment to the
Declaration.
IN WITNESS WHEREOF, the City of Gem Lake has caused this Consent to be executed on
the day of. , 2008.
THE CITY OF GEM LAKE
By:
Title:
STATE OF'MINNESOTA )
) ss.
COUNTY OF )
The foregoing instrument was acknowledged before me this day of
2008, by the of
, a municipal corporation organized and existing under the laws of the State.
of Minnesota.
Notary Public
P:IHonie12400.0541Amendment to Declaration\CONSENT BY CITY OF GEM LAKE.doe
FIRST AMENDMENT
TO
IIILLARY FARM
DECLARATION OF COVENANTS, CONDITIONS AND RESTRICTIONS
This First Amendment to the Hillary Farm Declaration of Covenants, Conditions and
Restrictions (the "Amendment") is made in the County of Ramsey, State of Minnesota, on this
day of , 2008, by Hillary Farm Homeowners Association, a Minnesota nonprofit
corporation (the "Association").
WHEREAS the Declaration of Covenants, Conditions and Restrictions for Hillary
Farms was executed on the 19`h day of March, 2005 (the "Declaration") by Hillary Farm, LLC, a
Minnesota limited liability company (the "Declarant"), and recorded on the 13th day of April,
2005, in the office of the County Recorder, Ramsey County, State of Minnesota as Document.
No: 3848115; and
WHEREAS, Section 15 of the Declaration provides that the Declaration may be.
amended by the approval of the Members to which are allocated at least 67% of the total votes of
the Association; and
WHEREAS, Members of the Association holding at least 67% of the total votes of the
Association desire to amend the Declaration and approve this Amendment; and
WHEREAS, Sections 15 and 16 of the Declaration require the written consent of
Eligible Mortgagees representing at Least 51% of the Lots that are subject to first mortgages held
by Eligible Mortgagees for any amendment to the Declaration which causes any change in voting
rights; and.
WHEREAS, written consent to the Amendment has been received by Eligible
Mortgagees representing at least 51% of the Lots that are subject to first mortgages held by
Eligible Mortgagees; and
WHEREAS, Sections 15 and 17 require the written consent of the Declarant for any
amendment to the Declaration which affects Declarant's rights thereunder; and
WHEREAS, written consent to the Amendment has been received from the Declarant;
and.
WHEREAS, Section 15 of the Declaration requires the consent of the City of Gem Lake
for any amendment to the Declaration; and.
WHEREAS, written consent to the Amendment has been received from the City of Gem
Lake; and
WHEREAS, an affidavit of the Secretary of the Association certifying the outcome of
the Member vote and the execution of the written consents of the Eligible Mortgagees, the City
of Gem Lake and the Declarant is attached as Exhibit A.
NOW, THEREFORE, the Declaration is hereby amended as follows:
I. Section 17.5 is hereby deleted and replaced by the following:
17.5. Control of Association. To control the operation and administration of the
Association, including without limitation the power to appoint and remove the members of the
Board until the earliest of: (i) voluntary surrender of control by Declarant, (ii) an Association
meeting which shall be held within sixty (60) days after conveyance to. Owners other than a
Declarant of ninety percent (90 %) of the total number of Lots authorized to be included in the.
Property or (iii) the date ten (10) years following the date of the first conveyance of a Lot to an
Owner other than a Declarant. Notwithstanding the foregoing, the Owners other than a
Declarant shall have the right to nominate and elect not less than thirty-three and one-third
percent (33 1/3 %) of the directors at a meetingof the Owners which shall be held within sixty
(60) days following the conveyance by Declarant of fifty percent (50%) of the total number of
Lots authorized to be included in the Property.
IN WITNESS WHEREOF, the undersigned has caused this instrument to be executed the day
and year first set forth.
STATE OF MINNESOTA.
COUNTY OF
HILLARY FARM HOMEOWNERS ASSOCIATION
) ss,
)
By:
Its:
The foregoing instrument was acknowledged before me this day of
2008, by , the of the Association.
Notary Public
P:11-1omc12400.054\Amendment to Dec1aration\AMENDMENTTO DECLARATION,doc
CITY OF GEM LAKE, MN
City Hail -- 4200 Otter Lake Road
Mailing Address — 4707 Hwy 61 #253.
White Bear Lake, MN 55110-3227
Telephone 651-747-2790.
E-mail Ci.fv( 3n,QemlakeMN.org
April 10, 2008
White Bear Lions Club
2228 4th Street
White. Bear Lake, Minnesota 55110.
Re: Country Lounge Charitable Gambling
Dear Jim:
Pursuant to our conversation of yesterday, enclosed please find Resolution No.
2008-03 whereby the City of Gem Lake has approved your Ciub's charitable
gambling operation at the Country Lounge.
PATTI S. WALSTAD
Paralegal
PSWIs
Enc.
cc:admin.file.
Look for uson the World Wide Web at gemlakemn.org
CITY OF GEM LAKE
RESOLUTION NO. 2008-03
19 FEBRUARY 2008
WHEREAS, the City of Gem Lake, in prior years, approved lawful gambling by charitable non-
profit organizations within the city, and
WHEREAS, all lawful gambling for such organizations within the city limits of the City of Gem
Lake is subject to all laws and ordinances of the State of Minnesota, the County of Ramsey, and
the City of Gem Lake, and
WHEREAS, the City Council of the City of Gem Lake reserves the right to suspend or revoke
the gambling license or gambling exemption of any organization upon review and due process
NOW THEREFORE BE IT RESOLVED, that the City Council of the City of Gem Lake,
Ramsey County, Minnesota hereby approves the following gambling license(s) for the period 01
April 2008 to 31 March 2010 contingent upon compliance to all requisites of the City.
GAMBLING LICENSE(S) NAME OPERATING LOCATION
Lions Club of White. Bear Lake Country Lounge
The foregoing resolution was offered by Council Member Rasmussen and was supported by
Council Member Artig_Swomley and was declared adopted upon the following vote:
NAME Emeott Watson Rasmussen Schilling Artig-Sswomley
VOTE AYE AYE AYE AYE AYE
ATTEST
William Short, the duly qualified City Clerk of the City of Gem Lake, County of Ramsey, State of
Minnesota, do hereby certify that the foregoing resolution is a true and accurate representation of
action taken by the City Council of the City of Gem Lake on the date first written.
E. ji . fl hs
William Short, City Clerk Date
Claims For Payment.
CITY OF GEM LAKE
Paul Emeatt, Mayor
Chuck Watson,. Council
Hutch Schilling, Council
Gretchen Artig-Swornley, Council
Tom. Rasmussen, Council
Jessie Hart, Treasurer
Period Ending:
04/1512008
Signatures Approving Claims
.Date of :Approval
Furid Totals .
I
$ Amount
General Fund
Parks & Playgrounds
2004.Debt Service Fund
2006 Debt Service Fund
2007 Debt Service Fund
City Hall Construction Fund
Sewer Fund
32,1 03.82
n,00
0.00.
000
0 00
500.00
1.,820.58
Total Ail Funds
34,424 40