HomeMy WebLinkAbout2008 06-17 CCPCITY OF GEM LAKE, MN
City Council Agenda
June 17, 2008
CALL: TO ORDER - By Mayor Emeott at PM
CALL OF ROLL
Emeott, Artig-Swomley, Rasmussen, Schilling, Watson
OTHERS IN ATTENDANCE (Attach list)
APPROVAL OF CITY COUNCIL MINUTES AND AGENDA
A) Minutes of City Council meeting of April 15, 2008
B) Minutes of City Council meeting of May 20, 2008 No meeting held, no quorum
C) Minutes of. Special City Council meeting of June 2; 2008
D) City Council Agenda for this meeting
PUBLIC NOTICES
None
PRESENTATIONS FROM THE FLOOR
Neighborhood Watch --.Ramsey County Sheriff -
Others-5 minutes maximum.allovved for this part of meeting
COMMITTEE REPORTS
Planning Commission May meeting report — (Accept report)
Planning Commission June meeting report -- (Accept report)
OLD BUSINESS.
A) City MS4 report for2006 — Chuck Watson
B) City Newsletter Next Edition features
NEW BUSINESS
A) Approval of payment of claims: for May -June 08.
B) April Financial Statement
C) May Financial Statement
D) Participation in Neighborhood Watch Program by the City of Gem Lake
E) National Night. Out 2008 Proclamation by the City of Gem Lake.
F) City MS4 report for 2007 --Chuck Watson
G) Need for storm sewer system map by June 30, 2008- Minimum Control Measure 3a in the Phase 11
permit
H) 2008 Comp plan upgrade progress — Public I fearing
1) Resolution regarding installation of stop signs: at Otter Lake and Goose Lake Rd
PRESENTATIONS FROM THE FLOOR
5 minutes maximum allowed for this part of meeting
Presentation by Mark Sweet on possible Senior Housing possibilities in Gem Lake
FUTURE CITY COUNCIL MEETINGS
Next City Council workshop Monday July 7, 2008 7 PM - City Hallmeeting room
Other time
Next City Council meeting -- Tuesday, July 15, 2008. 7PM - City Hall meeting: room
Other time
ADJORNMENT
As of 06130i08
Fiscal Year; 2008
Name of Fund
General Fund
Parks and Playgrounds
2004 Debt Service Fund
2006 Debt Service Fund
2007 Ca pii al I mprovemenl. Bonds
Street .improvement
City HaIE Construction
Sewer Enterprise Fund
CITY OF GEM LAKE
CASH AND INVESTMENT BALANCE STATEMENT
Premlor Checking Investments Total
Balance •• Balance. Preniler Wells Fargo Cash and
0614//2008 Receipts Disbursements 06F3012008 CDs 1lny.Mkt Investments
$120.283 59 $179,387 35 $17,197 56 $282,473.38 $31,512.27 $0 00 S313,9E15 65
$0 00 $0 00 $0 00 $0 00 $36,155.19 $0.00 S36.165.19
$72,208.84 $106.52 50 00 $72.315 35 530.000 00 SO 00 $102,315 36
$66.482 45 S98 04 SO 00 $65,560 49 $40,000 00 $0 00 $106,560 49
51 ,244:23 $1 84 50 00 51.246.07 $0 00 $0 00 $1.246 07
$0 00 S0 00 $0. 00. $0.0a $0.00 5O DO S0 00
($54.995 23) (585 74) 52.249.45 ($59,331 42) $0 00 $66.864 84 $6,533 42
$60,247.46 5575.66. 5.1,552.88 549,260.23.. 599,158.62 50.00 S148,418.85
5253,450.33. $180,083.67 $21,009,89 S412,524.11 $236,828.08 585,864.84. 5715,215.03
City of Gem Lake Cash Balance Statement 07/18/2008.
As of 07//812008
Fiscal Year:2008
Name of Fund
General Fund
Parks and Playgrounds
2004 Debt Service Fund
2006 Debt Service. Fund
2007. Capital lmpr Bonds
Street Improvement
City Hall Construction
Sewer Enterprise Fund
Total
Beginning Total Total Ending..
Balance Receipts Disbursements Balance
5208,823.23 5209,24.3.05. 5135,592..94 $282,473 38
$0 00 $0 00 $0 00 $0 00
5106,066.45. 51,570.08 $35,321 17 572,315..36
591.,004 93 $823 06 $25,267 50 $66,560 49':
523,903.29 549'32 522,706:54 $1,246 07
$0 00 $0 00 $0 00 $0 00
($15,783 25) ($510.12) , $43,038 05 ($59,331 42)
$32,097 68 $27,569 78 $10,407 23 $49,260 23
$446,112.33 5238,74.5. i7 $272,333.39 5412,524.11
Page 1
City of Gem Lake Interim Financial Report by Object Code (YTD) 077118/2008
As of 06/30/2008
General Fund
Budget Actual. Variance
Receipts:
Current Property Taxes $384,14800 $1.91,300.67 ($192,847.33)
Delinquent Propert.Taxes $0 00 $1,040,04 $1,040 04
Fiscal Disparity Taxes $11,207..00 $0 DO ($1.1,207`00)
On -Sale Liquor Licenses $5,100..00 $2,900 00 ($2,200 00)
Off -Sale Liquor Licenses $100 OD $0 00 ($100 00)
Other Permits $1.,000 00 $0 00 ($1,000 00)
Tobacco License $700 00 $0 00 ($700 00)
Charitable Gambling License $100 00 SO 00 ($100 00)
Contractor Licenses $450 00 $150.00 ($300 00)
Building Permits $2,000.00 $2,445.20 $445 20
Plumbing Permits $1,600.00 $97 00 ($1,403 00)
Mechanical Permits $.1,200 00 $150 00 ($1,050 00)
Electrical Permit $1,000.00 $484.00 ($516,00)
Fire Marshall Inspection $4.,050:00. $3,164,.00 ($886. 00)
Septic Inspection Fee $1,500.00 $0.00 ($1,500..00)
State Permit Charge $0 00 $120.24. $120.24
Dog Licenses $0 OD $320 00 $320.00
Local Government: and Aids $2,8.08.00. $0 00 ($2,808.00)
Score Recycling Grant $0 00 $880 00 $880.00
Cable TV Franchise. Fees $2,500.00 $0 00 ($2,500.00)
Police State Aid $4,029 00 $0,00 ($4,029.00)
Heritage Hall Rent $0 00 $30.00 $30.00
Variance Fee $500 00 $0 00. ($500 00)
Plan Review $476.00 $462.16. ($13 84)
Sale of Supplies $25.00 $0 00 ($25 00)
Engineering Charges $500:00 $0.00 ($500.00)
Charges. for Legal Fees $500..00 $0.00 ($500:00)
Fines. $3,000 00 $583.27 ($2,416 73)
Interest Earnings $4,236 00 $2,281 97 ($1,954 03)
Charitable Gambling Contributi $3000 00 $1,859 00 ($1,141.00)
Refunds and Reimbursements $0.00 $975 50. $975-.50
insurance Policy Dividends $1.50 00 $0 00 ($150 00)
Total Revenues
Other Financing Sources:
Sale of Investments
Transfers from other Funds
Disbursements:
City Council
Wages and Salaries
Employer Paid insurance
Liability Ins - Employees
Administration
Conference Registrations
Meeting Preparation
Other Insurance
Council Contingency
Clerk.
Wages and Salaries
Employer Cont -Retirement
Employer Pald Insurance
5435,779.00 $209,243.05 ($226,535.95)
$4,946 00.
$2,172 00
$200 00
$0.00
$450.. 00
$2,400.00
$0 00
$5,000 00
$22,730.00
$3,215 00
$0.00
Page 1
$0 0D
$000
$2,473.12
$0 OD
$000
$425 00
$0.00
$950 00
$200 00
$25109
$204.88
$0.00
$204 88
$2,472.88
$2,172.00
$200 00
($425 00)
$450 00
$1,45.0.00
($200 00)
$4,738:91
$22,525 12
$3,215 00
($20.4 88)
City of Gem Lake Interim Financial Report by Object Code (YTD) 07/ 18/200a
Budget: Actual. Variance
Workers Compensation $125.00. $0 00 $125:00
Office Supplies $2,5.00 00 $878 85. $1,621 15
Postage $0 00 $2.87 ($2 87)
Professional Services $5,000 00 $0. 00 $5,000 00
Administration $0.00 $858..00 ($858.00)
Conference Registrations $500 00 $0.00 $500..00
Zoning Administration $0 00 $150 00. ($150 00)
Mileage $300.00. $18.4,34 $115 66
Recording Secretary $3,000 00 $600.00 $2,400.00
Furniture and Fixtures $2,500 00 $2,441.45 $58 55
Elections
Temporary Employees $6,000 00 50.00 $5,000 00
Operating Supplies $200.00 $0.00. $200 00
Mileage $25.00 $0.00. $25 00
Printing and Binding $250 00 $0.00 $2.50,00
Repair/Maint-Contractual. $525 00 $0 00 $525 00
Financial Administration
Auditing Services $10,000:.00 $0 00 $10,000 00
Administration $0 00 $.150 00 ($150 00)
Financial.. Services $12,000 00 $7,455.00 $4,545 00
Legal Services
Prosecution $7,000 00 $3.,145 00 $3,855 00
Legal 535,000.00 $9,675 01 $26,324 99
Legal - Annexation $35,000 00 $3,317..55 $31,682 45
Operating Transfers $25,000.00 $0.00 $26,000 00.
Other General Government
Office Supplies. $200 00 $277 47 ($77 47)
Professional Services $0.00 $317 50 ($317 50)
Miscellaneous $100 00 $12: 00 $88.00
Internet Connection $200 00 $1.,247 00 ($1,047.00)
Web Site $5,000 00 $150.00 $4,850 00
Computer Services $1,000.00 $0.00 $1,000.00
Legal Notice Publication $2,000.00. $256 80. $1,743.20
Newsletter/Public Relate $3,500 00 $1,128.82 $2,371 18
General Liability Ins. $1,800 00 $1,065 00 $735 00
Property Insurance $1,000 Q0 $0.00 $.1,000 00
Vehicle Insurance $0,00 $66.00 ($66 00)
Public Officials Liabii. $100.00 $0.00 $100..00
Recycling Collection $4,500 00 $2,220.18 $2,279, 82
VLAWMO $0.00 $3,269.50 ($3,259 50)
LMC $600 0D $0 00 $600 00
RGLLG. $150 00 $0.00 $150 00
Subscriptions $25.00 $0.00 $25 00
Gambling Distributions $3,000.00 $0 00 $3,000 00
Planning and Zoning
Professional Services $35,000.00 $5,485 42 $29,514 58
Engineering $10,000` 00 $0 00 $10,000..00
Administration $0.00 $31 00 ($31 0Q)
Building Inspections $5,000 00 $62.37 $4,937 63
Zoning Administration $2,200 00 $0 00 $2,200 00
Building Secretary $260.00 $0 00 $250 00
NPDES Training $250: 00 $0 00 $260 00
NPDES Education $250 00 $0 00 $250 00
NPDES Administration $2,000.00 $0 00 $2,000 00
Code Enforcement $1,00.0.00 $0 00 $1,000 00
Recording Secretary $.1,800..00 $0.00 $1.,800:.00
Comp Plan Update $10,000..00 $1,932.:12 $8,067.88
Heritage Hall
Operating Supplies $500 00 $802.91 ($302 91)
Sales Tax $0 00 $19.48 ($19:48)
Page 2
City of Gem Lake interim Financial Report by Object Code (YTD} 07/18/2008
Budget Actual. Variance.
Professional Services $5,000 00 $1,060 00. $3,940.00
Internet Connection $0.00 $80 00 ($80.00)
Telephone $1,500:00 $681.38 $81.8 62
Web Site $0.00 $160.00: ($160 00)
Property Insurance $0 00 $555.0.0 ($555 00)
Electric Service $2,273 00 $908 81 $1,364 19
Street Lights $0 00 $517 21 ($517.21)
Gas - Heating. Oil $7,867 00 $646 50 $7.,020.50
Water/Sewer Utilities $200 00. $1.89 88 $10 12
Repair/Maint-Contractual $0.00 $299.40. ($299.40)
Repair/Maintenance - Bldg $1,000.00 $161 00 $839 00
Buildings &Structures $3,000.,00 $244.34 $2,755 66
Other Equipment $4,500.00 $14,330 72 ($9,830 72)
PUBLIC SAFETY
Fire Service $0.00 $5,377:.90 ($5,377 90)
Fire Marshall Service $0 00 $1,636 25 ($1,636.25)
Police
Regular Law Enforcement $65,826.00 $32,4.45 08 $33,380 92
Special Law Enforcement $100 00 $0 00 $100.00
Dispatch Costs $2,500.00 $.1,027 50 $1,472.50
Administration $700.00 $0.00 $700: 00
Miscellaneous $125 00 < $0 00 $125 00
Fire
Fire Service $13,000 00. $1,075 58. $11,92442
Fire Marshall Service $4,000 00 $327:25 $3,672.75
Animal Control
Aniamal Removal $500.00. $0 00 $500 00
Animal Enforcement $175..00 $0.00. $175.00
Building Inspection
Building Inspections. $0.00 $1,622, 50 ($1,622 50)
Building Secretary $0 00 $780.25 ($780 25)
Computer Services $0 00 $470:00 ($470 00)
Office Equip & Furnishing. $0 00 $1,420.00. ($1,420:00)
Other Capital Outlay $0 00 $1,265 00 ($1,265 00)
Road Maintenance.
Gravel $1,000:00 $0 00 $1,000.00
Engineering $8,000.00 $1,383 60 $6 616.40
Administration $4,000. 00: $0 00 $4,000 00
NPDES Administration $650.00. $0 00 $650 00
Street Lights $1,000 00 $465.77 $534 23
Street Repairs $13,500 00 $0.00. $13,500 00
Dues & Subscriptions $50.00 $42.19 $7 81
Ice and Snow Removal
Salt Sand $4,800.00 $3, 891.25 $908:75
Sales Tax $250.00 $262.93. ($2:.93)
Repair/Maint-Contractual $0.00 $780 00 ($780.00)
Snow Plowing $14,000.00. $9,585 OD $4,415:00
Total Disbursements $435,779.0D $135,592:90. $300,186.10
Other Financing Uses:
Purchase of. Investments $0 00
Transfers to other Funds $0 00
Beginning Cash Balance $205,478.23
Cash Balance as. of 06/30/2008 $27%128_38
Page 3
City of Gem Lake Interim Financial Report by Object Code (YTD) 0711812008
As of 06/30/2008
Parks and Playgrounds
Budget Actual Variance
Receipts:
Park Dedication Fees. $2,000 00 $0 00 ($2,000 00)
Interest Earnings $1.,880 00 $0 00 ($1,880.00)
Total Revenues $3 880.O0 $0.00 ($3,880.00)
Other Financing Sources:
Sale of Investments
Transfers from other Funds
Disbursements:
$0 00
$0 00
Total Disbursements $0.00 $0.00 $0.00
Other Financing Uses:
Purchase of Investments
Transfers to other Funds
Beginning Cash Balance
Cash Balance as of 06/30/2008
Page 1
$0 00
$0 00
$0.00
$0.00.
City of Gem Lake Interim Financial Report by Object Code (YTD) 07/1812008
As of 06130/2008
2004 Debt Service Fund
Budget Actual Variance
Receipts:
Current. Special Assessments $72,00000 $69179 ($71,308..21)
Interest Earnings. $5,669 00 $878 29 ($5,790.71)
Total Revenues $78.,669.00 $1,570.08 ($77,098.92)
Other Financing Sources:
Safe of Investments
Transfers from other Funds
$0.00
$0 00
Disbursements:
DEBT SERVICE
Principal $52,207 00 $25,864 00 $26,343:OD
Interest $18,436 00. $9,457:17 $8,978 83
Fiscal Agents Fees 550 00 $0 00 $50 00
Total Disbursements $70,693.00 $35,321.17 $35,371.83
Other Financing Uses:
Purchase of Investments $0 00
Transfers to other Funds $0.00
Beginning Cash Balance $106,056.45
Cash. Balance as of 06/30/2908 $7203.15.36
Page 1
City of Gem Lake Interim Financial Report by Object Code (YTO) 07/ 18/2008
As of 06/30/2008
2006 Debt Service Fund
Budget Actual. Variance
Receipts:
Current Special Assessments $28,000.00 $0 00 ($28,000 00)
interest Earnings $2,973 00 $823.06. ($2,149 94)
Total Revenues $30;973.00 $823:06. ($30,149.94)
Other Financing Sources:
Sale of Investments
Transfers from other Funds
$0 on
$0 00
Disbursements:.
DEBT SERVICE
Principal $20,000 00 $20,000 00 $0 00
Interest $10,105 OD $5,267 50 $4,837.50
Fiscal Agents Fees $50.00. $0 00 $50:00
Total Disbursements $30,155.00 $25,267.50 $4,887.50
Other Financing Uses:
Purchase of Investments $0 00
Transfers to other Funds $0 00
Beginning Cash Balance $91.,00.4.93
Cash Balance as of 06/3012006 $66,560.49
Page 1
City of Gem Lake Interim Financial Report by Object Code i{YTD} 07//812008
As of 0613012008
2007 Capital lmpr. Bonds
Receipts:
Current Property Taxes
Interest Earnings
Total Revenues.
Other Financing Sources:
Sale .of Investments
Transfers from other Funds
Disbursements:
DEBT SERVICE
Interest
Fiscal Agents Fees
Total Disbursements
Other Financing Uses:
Purchase of Investments
Transfers to other Funds
Beginning Cash Balance
Cash Balance as of 06.13012008
Budget Actual Variance
$53,900;00 $0 00 ($53,900.00)
$1,00000 $49 32 ($950 68)
$54,900.00 $49.32 ($54,850.68).
$0 00
$0 00.
$40,384.00 $22,255 54 $18127 46
$450 00 $450 00 $0 00
$40,834.00 $22,706.54 $18,127.46
Page 1
$0.00
$0 00
$23, 903.29
$1,246.07
City of Gem Lake Interim Financial Report by Object Code (YID) 07/ 1.8/2008
As of 0613012008
City Hall. Construction
Budget Actual Variance
Receipts:
Interest Earnings $3,000.00 ($510 12) ($3,510.12)
Total Revenues $3,000.00 ($510.12) ($3,510.12)
Other. Financing Sources:.
Sale. of. Investments $0 00
Transfers from other Funds $0 00
Disbursements:
Construction
Administration $0 00 53,334.72 ($3,334 72)
Electric Service $0.00 $1,477.88 ($1,477 8B)
Buildings & Structures $3,000.00 $3,642.00 ($542.00)
Improv Other than Bldg $0.00 $2,249 45 ($2,249.45)
Construction $0.00 $32,334.00 ($32,334.00)
'Total Disbursements $3,000.00 $43,038.05 ($40,038.05)
Other Financing Uses:
Purchase of Investments $0.00
Transfers to ather Funds $0.D0:
Beginning Cash Balance ($12,537.07)
Cash Balance as of 06/30/2008 ($56,085.24)
Pagel
City of Gem Lake Interim Financial Report by Object Code (YTD) 07/18/2008
As of 06/30/2008
Sewer Enterprise Fund
Budget Actual Variance
Receipts:
Local SAC $1,200.00 $0 00 ($1,200 00)
Residential Sewer Revenues $60,000 00 $.4,129 14 ($55,870.86)
Commecial Sewer Revenues $0 00 $22,946 79 $22,946 79
Interest Earnings $10,000 00 $493 65 ($9,506.15)
Total Revenues $71,200.00 $27,569.78 ($43,630.22)
Other Financing Sources:
Sale of Investments
Transfers from other Funds
$0.0.0
$0 00
Disbursements;
Sewer Fund
Wages and Salaries $2,520.00 $0 00 $2,520 00
Employer Dont -Retirement $360 00 $0 00 $360 00
Office Supplies $500: 00 $0 00. $500 00
Postage $0 00 $34 85 ($34 85)
Auditing Services $2,500 00 $0.00 $2,500 00
Engineering $10,000 00 $0 00 $1.0,000 00
Legal $200.00 $0 00 $200 00
Administration $.7,500 00 $0 00 $7,500 00
MGES Charges $17,300 00 $8,519.78 $8,680 22
Locates $800.00 $155.1.0 $644: 90
Financial Services $8,000 00 $1,597.50 $6,402.:50
Repair/Maine-Contractual $10,000 00 $0.00 $10,000 00
Total Disbursements $59,680.00 $10,407.23 $49,272.77
Other Financing Uses:.
Purchase of Investments
Transfers to other Funds
Beginning Cash Balance
Cash. Balance as of 0B130/2008
Page I
$0 00
$000
$32,097.68
$49,260.23
MEMORANDUM
Date: May 20, 2008
To: Gem Lake Mayor and City Council
From: Jessie Hart, Treasurer
Re: 2008 — 2009 LMCIT Insurance Package Renewal
I have been working with the B111 Blake, the City's Insurance Agent of Record, on the
insurance package renewal for the policy period 04-01-08 to 04-01-09. We have submitted
the renewal application with the League of Minnesota Cities Insurance Trust, There are two
changes from the previous policy period: the addition of Heritage Hall and the inclusion of no
fault sewer back-up coverage. Please note that Heritage Hall HAS BEEN covered since the
day that the City took possession, even though it was before the renewal.
We have received binders for the policy period_ There is one additional item that must be
addressed by the City Council before the LMCIT will finalize the policies. Minnesota Statutes
provides for monetary limits on municipal tort liability at $400,000 per individual claimant and
$1,200,000 in aggregate per occurrence_ Cities do have the option to waive these statutory
limits if they are willing to either carry excess liability policies. Waiving could expose the City
to the higher limits of the excess liability policy_
It has been the past practice, based on policy history, to NOT WAIVE the monetary limits
provided under the statutes, however I have not been able to locate where the City Council
actually discussed and voted on whether to waive or not waive the limits_ The LMCIT has
asked that I provide a date of the City Council meeting where the Council actually approved
to waive or not to waive .and submit the Liability Coverage Waiver Form (a copy is attached.
for your reference) to them before they will finalize the policies.
At this time Council is being requested to make a motion to NOT WAIVE the monetary limits
on municipal tort liability; and to authorize the Treasurer to complete the Liability Coverage
Waiver Form indicating the Council's desire to NOT WAIVE the limits and submit to the
LMCIT accordingly.
LEAGUE OF MINNESOTA CITIES INSURANCE TRUST
p\ect/D- aerle
IABILUTY COVERAGE - WAIVER FO
RM
Cities obtaining liability coverage from the League of Minnesota Cities Insurance Trust must decide
whether ornot to waive the statutory tart liability limits to the extent of the coverage purchased. The
decisionto waive or not to waive the statutory limitshas the following effects:
• if the city does not waive the statutory tort limits, an Individual claimant would be able to recover no
more than $400,O00.:: on any claim to which the statutory tort limits apply. The total which all claimants.
would be able to recover for a single occurrence to which the statutory tort limits apply would be
limited to $1,200,401).. These statutory tort limits would apply regardless of whether or not thecity
purchases the optional excess liability coverage.
o If the city waives the statutorytort &nits and does not purchase excess liability coverage, a single
claimant could potentially recover up to $1,200,000. on a single occurrence: The total which all
claimants would be able to recover fora single occurrence to which the statutory tort limits apply would
also belimited to $1,200,000., regardless of the: number of claimants..
• if the city waives the statutory tort limits and purchases excess liability coverage, a single claimant
could potentially recover an amount tip to the limit of the coverage purchased. The total which all
claimants would be aide to recover for a single occurrence to which the statutory tort limits apply would
also be limited to the amount of coverage purchased; regardless of the number of claimants_
Claims towhich the statutory municipal: tortlimits do not apply are not affected by this decision.
This decision must be made by the city council. Cities purchasing coverage must complete and
return this form to LMVICIT before the effective: date of the coverage. For further information, contact
LMCIT. You may also wish to discuss these issues with your city attorney,
6Eh7 L A I< E accepts liability coverage limits of $ from the League of
Minnesota Cities insurance Trust (LMCIT)_
Check one:
The city DOES NOT WAIVE the monetary limits onmunicipal tort liability established by
Minnesota Statutes 465.04,
El The city WAIVES the monetary limits on tort liability established by Minnesota Statutes 466.04,
to the extent of the limits of the liability coverage obtained from LMCIT.
Date of city council. meeting
Signature Position
Return this completed form to LMr"1T, 145 University Ave. W., 5t.. Pauf, M1i 55103-2044
LMCIT (11 /OO)(Rev.11107)
Pagelail
Claims For Payment
CITY OF GEM LAKE
Paul Emeott, Mayor
Chuck Watson, Council
Hutch Schilling,. Council
Gretchen Artig-Swomley, Council
Tom Rasmussen, Council
Jessie Hart, Treasurer
Period Ending:
05/02/2008
Signatures Approving Clairns
Date of Approval
Fund Totals
$ Amount
General Fund
Parks & Playgrounds
2004 Debt Service Fund
2006 Deb Service Fund
2007 Debt Service Fund
City Hail Construction Fund
Sewer Fund
2,456 12
0 00
0 00
0 00
0 00
2,249 45
0 00
Total All Funds
4,705 57
G. -)f Gem Lake
Claims List. for Approval
06/02/2008
Date range: 06/0212008.to 06/02/2008.
Date Vendor ❑escription Claim # Total Account #. Detail
06102/2008. League of Minnesota Cities Insuragc Municipal Coverage CMC 29580 635 61,584.00
100-41900-363 $66.00
WEST100-41900-361 $963.00
100 41940 362 $555,00
06/02/2008 EST phone Charges 5113-8112108 63fi $92.12
100-41940-321 $92.12
06/02/2008 Sengraphics Sign Systems, Inc. Heritage Hall.Signage 637 52,249.45
402-48000-530 $2,249:45
06/02/2008 T. A. Shifsky & Sons, Inc Sweeping 4123108 638 $780.00
100-43126-400 $780.04.
Total For Selected Claims $4,705-57 $4,705.57
Approved Date
Page 1
City of Gem Lake
Fund Name: All Funds
Dale Range:
Date Vendor Name
06/02/2008 League of Minnesola
Cilies Insuranc
06/02/2008 QWEST
06/02/2008 Serigraphics Sign
Systems. Inc
06/02/2008 T A Shifsky & Sons. Inc
Total For Period
06/02/2008 to 06/02/2006
❑isbursements Register
Description. Check #
Municipal Coverage 7376.
CMC 29580
Phone Charges 5/13- 7377
6/12/08
Heritage Hall Signage 7378
Total Account .#
61.. 584 00 100-41900- 36 1
100-41900-363
100-41940-362
$92 1.2 100-41940-321
$2:249 45 402-48000-530
Sweeping 4/23/08. 7379 $780 00 100-431125-400
$4,705_57
Total Year To Date $256,029_07
Page 1
06/02/2008
Amount
$963 00
$66 00.
$555 00
$9212
$2.249 45
$780 00
ORKSHEET - RECEIVED BY THE VLAWMO BOARD
-- -
EXPENSES
"Actual
2007
2007
2008
2009
foot -
notes
6.1 Administrative!
Managerial
6.1.1
Day to day operations
-
6.1.1.1
Office
rent, copies, post, tel, supplies
$10,000
$6,409
$10.000
$9,000
1
6.1 .1.2
lnformatior
Wehsite maintenance & upgrade
53.000
$875
$3,000
$500
2
Computer system development
$5,000
$3,303
$5,000
$4,000
3
6.1.1.3
insurance €
$3,200
$3,280
$3,300
$3,400
4
F 6.1.1.4
Financial audit
$3,900
$3,850
$4,500
$5,200
5
Eookkeeping l office
$500
$731
$1.740
$1,800
6
6.1.1.5
Legal
$1,500
$6,511
$2,000
$4,000
7
6.1. i .6
Engineering (9 hrlmo i $130)
$4,000
$2,190
$14,000
$10,000
8
Technical/scientist
$7,500
$1,500
$12,000
$70,000
9
6.1.2
Administration
6.1.2.1
Administrator
S60,900
$52,874
$74,480
$58,671
10
6.1.2.2
summer intern
$6,090
$5,934
$7.700
$6,067
11
6.1.2.3
Project Coordinator
$33,930
$25,866
$55,000
$43.337
12
6.1.2.4
6.1.3
Employer Liability +
$15,080
$13,885
$0
$33,200
Training (staff/Board)
$1,400
$1,473
$1,400
$1,500
13
6.1.4
Misc. & Cont. $7,000
$3,749
$8,500
$8,500
14
6.2
Local Plan Development
Technical I Local Plan development
_ $5,000
$0
$10,000
$0'15
Water Plan development
$31.443
$30,612
$5.000
$0
16
Program & Project Funds
6.3
Studies and Programs
5.3.3
Sustainable Lake Management Plans (SLM-
$7,500
$1,029
$7,500
$7,500
17
6.3.4
Financial Incentives
$5,000
$829
$5,000
$7,000
18
6,3.5
Pu.'blic Education
$5,000
$3,553
$12,000
$70,000
19
6.3.6 ,ities Operations -
'ert: Whitaker, Grass, Rice
$2,000
$0
$10,300
$10,609
20
6.3.8
Data Analysis and Monitoring
21
6.3,8,1
Equipment
$1,500
$833
$1,500
$4.500
22
6.3.8.2
Ramsey Co lab work - lak+- ;grogram
$5,000
$3,929
$5,500
$4,750
23
6.3.8.3
Lambert Cr. Data collection
$2,500
$1,518
$2,500
$4,750
24
6.3.8.4
Storm Water Utility update
$30,000
$30,067
$3,000
$18,500
25
6.3.6.5
Watershed Modeling (funded from 2004 - •05 bu
$30,000
$30,338
$0
$0
Operations budget Subtotal $287,943 $235,138 $264,900 $266,784
6.4
Capital Improvement Projects
6.4.1
Lambert Lake restoration
$40,000
$10,786
6.4.2
Lower Lambert. stabilization
$50,000
6.4.3
Whitaker Pond improvement/stabilization
$50,000
6.4.4.
Lambert Creek restoration
$76,305
$93,08 '
$1,000
26
6.4.4.5
Lambert Creek monitoring
$15,000
27
6.4.5
Additional water quality improvements
6.4.6
Goose Lake - study & implem. - sediment & fish management
S50,000
$50,000
28
6.4.9
Pilot project & SLMP Implementation
$01 $0
t 15,000
$50,000
29
Sub -Total CIF Expenses $166,305 $103,871 $115,000 $120,000
Total
[
$454,248
$339,009
$379,900
$386,784 1
VLAWMO BUDGET
05/15/2008
Page 1
Footnotes for the 2008 VLAWMO Budget
1. 6.1.1.1 - $9,000 Office. This was reduced from 2007 & 2008. VLAWMO has
not spent this much on office expenses. The rent caps at $300 in '08. Postage has
goneup, but this should be absorbed in the total. $1000 was subtracted to
accommodate SSU expenses.
2. 6.1.1.2 - $500. Information systems Website annual maintenance has been
reduced considerably with the new webmaster.
3. 6.1.1.2 - $4000. Information systems. This had been the same as 2008 ($5000)
in the Tech Commission recommended budget, but $1000 has been skimmed for
the SSU (see below). 2009 anticipates mostly software updates for GIS and
accounting.
4. 6.1.1.3 - $3400. Insurance. This is $100 higher than last year. We have added a
renter's type insurance to cover the electronic equipment up to $10,000 and the.
canoe.
5. 6.1.1.4 - $5200. Audit. This was increased from $4500 based on the quote from
the new auditor Abdo Eick and Meyer.
6. 6.1.1.4 $1800 Bookkeeping, The bookkeeper familiar with Quick Books has
been hired to produce the monthly checks, Treasurer's report and reconcile the
bank statements has also been an asset to the SSU implementation. Right now we.
are estimating 3 hours / month at $35 / hour.
7. 6.1.1.5 $2000 Legal Increased from $2000 to $4000 to reflect an amount closer
to what was spent. 2007 actual expense: $6,511 for legal questions. SSU legal
costs were grouped with the SSU budget line item. While the. IPA & SSU
questions will hopefully be behind us by next year, more projects will generate
more questions: This item may change if the Board feels there wouldbe a cost
efficiency in having the VLAWMO attorney attend Board meetings.
8. 6.1.1.6 $10,000 Engineering. The Tech. Commission recommended leaving this
the same as 2008 ($14,000). Engineering: 9 hrs/mo @ $130 l hr. It provides
drainage & erosion control reviews on development or VLAWMO projects &
other engineering assistance. This would be reduced by $4000 or about.2.5 hours
per month to accommodate the SSU expenses.
9. 6.1.1.6 $10,000 Technical: The. Tech. Commission recommended leaving this the.
same as 2008 ($12,000). . This can support implementation of SLMP program.
$5000 of the Technical help budget is going to Ramsey Conservation District this
year to provide design assistance for restoration projects and a Raingarden
workshops in May and June. This would be reduced by $2000 to accommodate
the SSU expenses
10. 6.1.2.1 $58,671 Administrator — This appears to be lower than last year as a
new line item, Employer Liability has been added to accommodate ail those
deductions for FICA, PERA, health & payroll processing fees to the City of
White Bear Lake. There is a 3% cost of living increase.
11. 6.1.2.2 $7,700 summer intern. FICA deductions have been removed from this
total otherwise it stays the same.
June 11, 2007
pass) OR paying the counties certification fees (up to $1 / parcel) to bill for
VLAWMO. Keep in mind, certification fees were added to the SSU fee for 2008
for only the delinquent fees that were certified (about 1400 parcels).
26. 6.4.4 Lambert Creek restoration. We may need to restore some of the monitoring
equipment. Some of the rest could go to stabilization projects, several of which
are already identified.
27. 6.4.4.5 Lambert creek monitoring. This would partially fund a database survey of
the creek. If partners are aquired the whole creek could be done ($35,000)
otherwise, selected reaches could be targeted.
28. 6.4.6. Goose Lake study. This would be part of the TMDL work and is identified
in the Water Plan.
29. 6.4.9 Pilot project and SLMP Implementation. VLAWMO will have completed
its second Sustainable Lake Management Plan and one or more implementation
efforts will be identified by those plans. This provides some fiinding for those
efforts.
30. INCOME. 6.5.1 Service fees have been reduced to reflect actual income from
this source.
31. 6.5.2 Interest is increased due to a new savings vehicle and CD investment.
32. 6.5.3 WCA subgrant & misc. income — the same as 2008.
33. 6.5.4 $4 This line item under Income assumes the majority of the operations and
project budget is coming from the current source —member contributions based
on the 40-40 — 20 formula.
34. 6.5.5.1 Other Funding Sources: Stormwater Utility Fee. This budget assumes
the passage and implementation of the Stormwater Utility Fee. CIP projects may
also be funded through the SWU. For the first year it might be simpler to fund the
whole budget through this mechanism. The SWU may generate sufficient funds
to establish an Enterprise Fund through which CIP may be funded.
35. 6.5.5.2 Other Funding Sources: CIP levy. The water plan recommends CIP
funding to come from the taxes levied under State Statute.
June 11, 2007