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2008 09-16 CCP
CITY OF GEM LAKE, MN City Council Agenda September 16, 2008 CALL TO ORDER - By Mayor Emeott at PM CALL OF ROLL Emeott, Artig-Sworniey, Rasmussen, Schilling, Watson OTHERS IN ATTENDANCE (Attach list) APPROVAL OF CITY COUNCIL MINUTES AND AGENDA A) Minutes of City Council meeting of August 26, 2008 B) City Council Agenda for this meeting COMMITTEE REPORTS Planning Commission September meeting; report (Accept report) PRESENTATIONS FROM THE FLOOR 5 minutes maximum allowed for this part of meeting OLD BUSINESS A) City Newsletter — Next. Edition features B) City MS4report for 2007 — Chuck Watson NEW BUSINESS A) Approval of payment of claims for August -Sept 08. B) Gem Lake. August Balance Statement C)Revision of 2008 Fee statement D) Town Hall candidates meeting — Segermark request PRESENTATIONS FROM THE FLOOR 5 minutes maximum allowed for this part of meeting. FUTURE CITY COUNCIL MEETINGS Next. City Council workshop Monday October 6, 2008 7 PM - City Hall meeting room Agenda item — Receive auditors financial report for 2007 and complete work on City Ordinances started March 2008 ❑ther time. Next City Council meeting — Tuesday, October 21, 2008 7 PM - City Hall meeting room Other time. ADIORNMENT Claims For Payment CITY OF GEM LAKE Paul Erneatt, Mayor Chuck Watson, Council Hutch Schilling,. Council: Gretchen Artig-Swomley, C❑uncil Tom Rasmussen,Council Jessie Hart, Treasurer Period Ending: 09/16/2006 Signatures Approving Claims Date of Approval Fund Totals $ Amount General Fund Parks & Playgrounds 2004 Debt Service Fund 200E Debt Service Fund 2007 Debt. Service Fund City Hall Construction Fund Sewer Fund 14,167.46 0 DO 000 0 00 0 DO 200 0.0 1,462.73 Total All Funds 15,830 19 9/15/08 at 12:39:47,37 Page: 1 City of Gem Lake Check Register For the Period From Sep 16, 2008 t❑ Sep 16, 2008 Filter Criteria includes: Report order is by Check Number .ChecK # pate Payee. Arnouni 7443 9/16108 GretchenArlig-Swomley 100.24 7444 9/1.6/08 Hugh K: Schiling Jr 190.24 7445 9/16/08 Charles W. Watson 190.24 7446 9/16/08 Paul R Emeott 475.0 7447 9/1.6/08 Torn Rasmussen 190 24 7448 9116/08. trl.Carter 51..00 7451 9/16/08 Paul R: Emeott 1,651 88 7453 9/16/08 Internal Revenue Service 204 88 7454 9/16/06 Kelly & Lernrnens, PA 300 00 7455 9/15/08 Margaret M,Koenig 127 50 7455 9116/06 LersonAllen LLP 3,400 00 7457 9/16/08 Delores Lorentzen 126.00 7458 9116l08 Metropolitan Council 1,436;63 7459. 91161i18 One Gall Concepts 26 10 7450 9/16108 Preimier Bank 50 00 7451 9/16/08 Press. Publications 40.80 7462 9/16/08 Ramsey County. 205.50 7463. 9/16/05 Jean Reiter 12.06 7464 9/15/08 SEH 493 00 7465 9/16/08 :Leila E Stephenson102 00 7466 9/16/08 Teresa Tice. 150 00 7457 9116l08 Waste Management 345 03. 7465 9/16108 City of White. Bear Lake 1,402 83 7469 91115(0.8 White Bear. Township 3,984 12 7470 9116108. Xcel Energy 43430 7471 9/16/08 Ryan ['green 50:00 Total 1.5;830.19 9115/08 at 11:37:31.0D Page:1 City Of Gem Lake Payroll Journal For the Period From Sep 16, 2008 to Sep 16, 2008 Filler Criteria lricluds Report order is by Check Number Report. Is printed in Detail Pomiat Date GL Acct.ID Reference Debit Arne Credit Ant Employee 9116108 Gretchen Artig-.Swornley 9/16/08 Hugh K.Schi€ing Jr 9/16/08 Charles W Walson 9/16/08 Paul R Erneott. 9/16/08 Torn Rasmussen 100-41100-1 7443 206.00 100-41100-1 100-41100-1 100-41100-1 100-41100-1 100-41100-1 12.77 100-41100-1 2.99 100-10100 100 41100-1 7444 .206 00 100-41100-1 100-41100-1 100-41100-1 100-41100-1 100-41100-1 12 77 100-41100-1 2 99 100.10100 100-41100-1 7445. 206 00 100-41100-1 100-41100-1 100-41100-1 100-41100-1 100-41100.1 12.77 100-41100-1 2 99 100-10100 100-41100-1 7446 515.00 100-41100-1 100-41100-1 100-41100-1 100-41100-1 100-41100-1 31.93. 100-41100-1 7 47 100-10100 100-41100-1 7447 206.00 100-41100-1 100-41100-1 100-41100-1 100-41 100-1 100-41100-1 12.77 100-41100-1 2,99 100-10100 1277 2:99 12.7T 2 99 190.24 12.77 2.99 12 77 2 99 190 24 12:77 2 99 12.77 2 :99 190.24 31 93 747 31 93 747 475 60 12.77 2.99 12.77 2.99 190.24 1,441.,44 1,441..44 9115106 at 12:40:30 84 Page: 1 City of Gem Lake Cash Disbursements Journal For the Period From Sep 16, 2008 to Sep 16, 2008 Filter Criteria includes:: Report order rs by Check Number. Report is printed in Detail Format. Date Check # Account 1D Line Description Check. Description • Debit: Amount Credit Amount 9216(08 7448 9/16/08 7451 :9/16/08 7453 9116108 7454 9/16108 7455 9116108 7456 9/16/08 7457 9/16108 7458. 911.6/08 7459 9/16(08 7460 9116/08 7461 9/16108 7462 9/16/06 7463 100-41410-105 100-10100 100-41100-308 100-4191 0-31 5 100-41100-333 100-41910-348 100-41400-331 100-41900-320 100-41400-200 402-48000-308 100-10100 402-10100 100-10100 100 41400-130. 100-10100 100-41.600-3044. 100-10100 100-41410-105 100-10100 100-41500-301 100-10100 100-41410-105 100-10100 6.00 441 00-316 600-10100 600-44100-319 600-10100 1004:1900-309 100-10100 100-41410-309 100-10100 100-42100-307 100-10100 100-41400-200 Temporary Employees Election Judge irl Carter Adminstration Zoning Time Council Meeting Prep Comp Plan Mileage Internet Connection PO Box/Paper/Copies. Comp Plan Heritage Hall - HVAC CASH - 100 CASH-.402 Paul R. Emeott Employer Paid Insurance internal Revenue Service Leg& Kelly & Lemmons, PA Temporary EmploYees Margaret M. Koenig Auditing Services Larson/Mien LLP Temporary Employees Delores Lorentzen MGES Charges Metropolitan Council Expenses 7118-9/11/08. 3rd Quarter FICA/Medicare General Counsel - Aug 2008 Election Judge Progress Billing - 2007 Audite Election Judge Sewer Charges - Oct 2008 Locates Locates - Aug 2008 One :Call Concepts Miscellaneous Pr'eirnier Hank Miscellaneous Press Publications Dispatch Costs Ramsey County Office Supplies Safety Deposit Box Rent Election Notice 911 Dispatch - Aug 2008 Comp Plan Supplies 51.00 50.00 300.00 600.00 250.00 76.05 40.00 135.83 200.00 200,00 204.88 300.00 127.50 3,400.00 126.00 1,436.63 26.10 50.00 40.80 205.50 3.00 51.00 200.00 1;651.88 204,88 .300.a0 127.5.0. 3,400.00 126.00 1,436.63 26:10 50.00 40.80 205.50 9/15/08 at 12:40:30.91 Page: 2 City of Gem Lake Cast[ Disbursements Journal For the Period From Sep 16, 2008 to Sep 16, 2008 Filter Criteria Includes: Report order is by Check. Number. Repart is printed in Detail Format Date Check:# Account ID Line Description Check Description Debit Amount Credit Amount.. 9/16/08 7464 9/16/08 7465 9116108 7466 9116/08. 7467 91:161087468 100-4.1400-212 Postage 100-10100 Jean .Reiter 100-41910-302 Engineering 100-10100 SEH 100-41410-105 Election Judge 100-10100 Lalle E. Stephenson 1.00-41400.332.. 100-10100 100-41900-384 100-10100 Meeting Minutes - 8/26/08 Teresa Tice Recycling -.Sept 2008 Waste Management 100-42200-311 Fire Services - Sept 100-42200-312 Fire Marshall Services - Sept 100-10100 City of White Bear Lake 9/16/08 7469 100-41940-385 Water/Sewer Utilities 100-41500-329 Finance Officer 100-42401-313 Building Inspector 100.-42401-316 Building Secretary 100-41500-329 Accounting Clerk 100-41410.308 Accounting Clerk 100-41400-200 Supplies/Postage/Mileage 100-10100 White Bear Township 9/16/08 7470 100-41940-381 Electnc Service 100.-41940 381 Electric- Heritage Hall 10041940-383 Gas - Heritage Hall 100-10100 Xcel Energy City Engineering Services Election Judge • Meeting Minutes - 8/26/08 Recycling - Sept 2008 Fire Services: -.Sept Services - 8118=8131 4 W&S Gas .&. EIec•-.Hft St Lights 9.06 493.00 102.00 150.00 345.03 1,075.58 327.2S 95.46. 3,430.00 55.00 152.00 22.50 202.50 26,66 77.31 324.69 32.30 9/16/08 7471 100-41900-322 Web Site Web Site Sept 2008 50.00 100-10100 Ryan Green Total 12.06 493.00 102.00 150.00 345.03 1,402.83 3,984.12 434.30 50.00 14,793.63 14,793.63 MEMORANDUM TO: CITY COUNCIL FROM: PATTI WALSTAD DATE: SEPTEMBER 12, 2008 SUBJECT: FEE SCHEDULE CHANGES I have amended various parts of the City's Fee Schedule to reflect fee increases implemented by the State in such things as liquor fees, electrical fees, and some building permit fees. Also, recent actions by the City Council regarding business licensing and dog licensing required the insertion of fees for those items also. PSW/s cc:adrnin.file ib:fees City of Gem Lake, Minnesota 2008 Fee. Schedule — Rev 9/08 SECTION 1: BUILDING PERMITS & INSPECTIONS Building Permit: The fees for each building permit and inspection shall be based on Table 2-1 (below) of the Minnesota State Building Code. Plan review fees shall be 65% of the building permit fee shown, except when submittal documents for similar plans are approved, plan review fees shall not exceed 25% of the normal building permit fee established below: Total Valuation $1.00 to $500.00 $501.00 to $2,000.00 Fee $ 23.50. $23.50 for the first $500.00 plus $3.05 for each additional $100.00, or fraction thereof, to and including $2,000.00 $2,001.00 to $25,000.00 $69.25 for the first $2,000.00 plus $14.00 for each additional $1,000.00, or fraction thereof, to and including $25,000.00 $25,001.00 to $50,000.00 $391.25 for the first $25,000.00 plus $10.10 for each additional $1,000.00, or fraction thereof, to and including $50,000.00 $50,001.00 to $100,000.00 $643.75 for the first $50,000.00 plus $7.00 for each additional $1,000.00, or fraction thereof, to and including $100,000.00 $100,001.00 to $500,000.00 $993.75 for the first $100,000.00 plus $5.60 for each additional $1,000.00, ❑r fraction thereof, to and including $500,000.00 $500,001.00 to $1,000,000.00 $3,233.75 for the first $500,000.00 plus $4.75 for each additional $1,000.00, or fraction thereof, to and including $1,000,000.00 $1,000,001.00 and up $5,608.75 for the first $1,000,000.00 plus $3.15 for each additional $1,000.00, or fraction thereof Plan Review 65% of Building Permit fees Street Maintenance Fee When a building permit is issued for work on private property contiguous to any street a fee shall be collected to insure repair of any damages caused within the street right-of-way by reason of said work performed under the permit. Any remaining balance is refundable. $300.00 per residential property $200.00/square foot commercial property Soil Erosion Control Inspection $1 00.00 -- issued with each building permit with activity that disturbs over 1 acre of property Relocation of Dwelling Permit Demolition Permit Residential Commercial. Driveway Permiit. Fence Permit Sign Permit Temporary Signs New Wall Mount Sign Replacement of Sign New Structural or Freestanding Sign All Electrical 1 Lighted Signs Transit Bench Signs. Grading and Filling Permits $1,000.00 + .50 surcharge. $125.00 + .50 surcharge $350.00 + .50 surcharge $35.00 + .50 surcharge $30.00 + .50 surcharge No charge (30 day limit) $100.00 + .50 surcharge per application $50.00 + .50 surcharge per application $50.00 + .50 surcharge + building permit and plan review Fees for new freestanding sign + electrical permit $25.00 + .50 surcharge/per bench plus initial $100.00 expense deposit per request (may include benches in multiple locations The fees for each review shall be based on Table 2-2-A (below). Permit fees shall be based on Table 2-2-B (below). 2 TABLE 2-2-A - GRADING PLAN REVIEW FEES 50 cubic yards (38.2 m3) or less No Fee 51 to 100 cubic yards (40 m3 to 76.5 m3) $ 23.50 101 to 1,000 cubic yards (77.2 m3 to 764.6 m3) $ 37.00. 1,001 to 10,000 cubic yards (765.3 m3 to 7645.5 m3) $ 49.25 10,001 to 100,000 cubic yards (7646.3 m3 to 76 455 m3) - $49.25 for the first 10,000 cubic yards (7645.5 m3), plus $24.50 for each additional 10,000 yards (7645.5 m3) or fraction thereof. 100,001 to 200,000 cubic yards (76 456 m3 to 152 911 m3) - $269.75 for the first 100,000 cubic yards (76 455 m j, plus $13.25 for each additional 10,000 cubic yards (7645.5 m3) or fraction thereof. 200,001 cubic yards (152 912 m3) or more - $402.25 for the first 200,000 cubic yards (152 911 m3), plus $7.25 for each additional 10,000 cubic yards (7645.5 m3) or fraction thereof Other Fees: Additional plan review required by changes, additions or revisions to approved plans (minimum charg_e - one-half hour) $ 50.50/hr TABLE 2-2-B - GRADING PERMIT FEES1-2 50 cubic yards (38.2 m3) or less $ 23.50 51 to 100 cubic yards (40 m3 to 76.5 m3) $ 37.00 101 to 1,000 cubic yards (77.2 m3 to 764.6 m3) - $37.00 for the first 100 cubic yards (76.5 m3) plus $17.50 for each additional 100 cubic yards (76.5 m3) or fraction thereof. 1,001 to 10,000 cubic yards (765.3 m3 to 7645.5 m3) - $194.50 for the first 1,000 cubic yards (764.6 m3), plus $14.50 for each additional 1,000 cubic yards (764.6 m3) or fraction thereof. 10,001 to 100,000 cubic yards (7646.3 m3 to 76 455 m3) - $325.00 for the first 10,000 cubic yards (7645.5 m3), plus $66.00 for each additional 10,000 cubic yards (7645.5 m3) or fraction thereof. 100,001 cubic yards (76 456 m3) or more - $919.00 for the first 100,000 cubic yards (76 455 m3), plus $36.50 for each additional 10,00.0 cubic yards (7645.5 m3) or fraction thereof. Other Inspections and Fees: 1. Inspections outside of normal business hours $ 50.50/hr (Minimum charge -two hours) 2. Reinspection fees assessed $ 50.50/hr 3. Inspections for which no fee is specifically indicated $ 50.50/hr (Minimum charge - two hours) , i ne tee for a grading permit authorizing additional work to that under a valid permit shall. be the difference between the fee paid for the original permit and the fee shown for the entire project. 2 Ail grading and filling permits that will disturb greater than 1 acre of land wilt also be charged for a Soil Erosion permit. Land Mining,(400 yards or more) (All Land Mining permits that will disturb greater than 1 acre of land will also be charged for a Soil Erosion Permit.) Conditional Use Permit Tree &Vegetation Permits Per development/subdivision $ 500.00 (when a building permit has Escrow for review $1000.00 not been issued Per building site $ 100.00 Escrow for review $ 500.00 Burning Permit No charge (limit 1 per address per day) Fire inspections $50.00 per unit Inspections Outside of Normal Business Hours $65.00 per hour (2 hour minimum) Re -Inspection Fee $65.00 per hour (1 hour minimum) Inspection Where No. Fee Indicated $65.00 per hour (1/2 hour minimum) Additional Plan Review Required Changes, Additions or Revisions to Plans $65.00 per hour Plumbing Permit SECTION 2: PLUMBING PERMITS. All Permits have a .50 State Surcharge $17.00 / 1st fixture $ 6.00 each additional fixture Septic System $70.00 Sewer Connection Permit New Construction $200.00 + SAC unit. Sewer Changeover Permit From Septic $250.00 / system converted Sewer Re -Inspection Fee $65.00 / hour (1 hour minimum) Sewer "lap $60.00 Open Cut of Road to Tap Main $6.0.00 Sewer Line Repair Permit Water Connection Charge Water Use Charge Water Tap Underground Sprinkler System Permit Hot Water Boiler Permit $22.00 $650.00 per dwelling unit To be determined by City $60.00 $40.00 + release form $40.00 SECTION 3: MECHANICAL PERMITS All Permits have a $.50 State Surcharge GaslHeati ngNenti lation. Permit Each Gas Appliance Gas Piping 1st $500 Valuation Each Add'I $500 Gas Burner Furnace. Heating System Steam/Air/Water Air Conditioning. Ventilation S 1t .2,000 CFM. Each Add'i 'I 000 CFM Changeover/Conversion to Natural Gas Maximum Heating Permit New Home $25.00 minimum $20.00 $25.00 $15.00. $40.00 $40.00 $35.00 $25.00 $15.0.0 $50.00 $60.00/85.00 w NC Commercial Heating, Ventilation and A/C Permit Fee is 1% of valuation + a surcharge of .0005 x valuation 5 SECTION 4: ELECTRICAL PERMITS. All Permits have a $.50 State Surcharge Electrical Permit State fees using State form SECTION 5: ZONING, SUBDIVISION & OTHER LAND USE MATTERS Rezoning of LandlZoninq Ordinance Amendment Comprehensive Plan Amendment Planned Unit Development. (PUD) Variance $2000 + $2000 escrow for review $2000 + $2000 escrow for review 5-10 acres $2000 + $2000 escrow for review 10+ acres $3000 + $2000 escrow for review $250 + $1000 escrow for review Subdivision of Land Minor Subd (2-3 Tots) $500 + 1% of market value escrow for review Major Subd (4+lots) $500 per lot created + 1% of market value escrow for review All subdivision of land is subject to a park dedication fee — See the. Subdivision Ordinance (Section 5.4) for details. Conditional or Interim Use Permit (Other than a PUD) $250 + $1000 escrow for review EAW / EIS $300 + $5.00/acre + $5000 escrow for review Appeals or Adjustments $35 + $150 escrow for review Maps & Photos 2' Topographical Map $250 — paper + postage 2' Topographical Map Set — CD-ROM $150 + postage Aerial Photos;. Laminated $150 per photo + postage NOTE: • Forms for most of these matters are available on the City of Gem Lake web -page at www.gemlakemn.orq 6 • Escrow amounts for expenses are used to pay for outside consultants hired by the City to help evaluate items provided for a specific action as well as publication for public hearings and other such expenses. Excess money not used will be returned to the person who paid the escrow at the end of the project. Expenses that exceed the escrow amount will be billed to the applicant at the end of the project. • A Late Charge of $35.00 plus 1% per month will be charged if payment for services billed is not paid within 30 days after invoicing. This billing will be updated every 30 days until it is paid. SECTION 6: CITY SEWER AND WATER RELATED CHARGES City Sewer Charges Annual Residential Sewer User Charge Annual Commercial Sewer User Charge Annual Industrial Sewer User Charge. Metered Sanitary Sewer Charge $172.00/SAC unit ($43.00/quarter) $172.00/SAC unit $172.00/SAC unit $1.72 per 1,000 gallons NOTE: • Sewer use charges not paid within 30 days after the due date will be charged thefollowing services charges which are added to amount due: Residential: 10% of the amount due in each billing period (billing period is every 3 months) Commercial / Industrial 10% per month if not paid within one month after it is due, • If 2 quarters of sewer charges(1/2 year) have not been paid when due, or if over $100.00 of sewer charges are overdue, then a penalty charge of $25:00 for up to $250.00 in arrears or $50.00 for amounts greater than $250.00 will be added to the amount due Delinquent Utility Administrative Charge Any utility fees 90 days or more delinquent as of September 1 sr of each year shall be certified to the assessment rolls of the Ramsey County Auditor for payment along with the property taxes, and the City is authorized to collect a fee to perform this service. Administrative Charge $40.00 per account City Sewer Availability Charge (SAC) $650.00 Sewer Contractor License $150.00 initial / $75.00 renewal 7 ISTS septic inspection (Performed bi-annually) ISTS Re -Inspection $40.00 $65.00 / hour SECTION 7: City Licenses and Charges Dog License Duplicate/Lost Tag Animal Impoundment Fees 1st Act 2nd Act 3 Act Animal Boarding Fees (Impoundment) Kennels Personal Kennel 2 animals maximum Public Kennel Stables Personal Stable 3 or less animals Unlimited Stable 4 or more animals False Alarm Charges 4-14 alarms der calendar year 15+ alarms der calendar year. Utility Permit for work in right-of-way $10.00 per year per dog $5.00 $25.00 $45.00 + Citation $60.00 + Citation. & Mandatory Court Appearance. $50.00 per day. $50.00 per year $300.00 per year $50.00 per year $85.00 per year $50.00 per false alarm $150.00 per false alarm $125.00 per request Rental Unit License 1 year license) Single Family $100.00 Two Family Units $50.00 per unit Multi -Family $60.00 plus $50.00 per unit Special Home Occupation Permit $40.00 annually SECTION 8: Business Licenses and Fees On -Sale Liquor Investigation fee for new on -sale liquor Sunday On -Sale Wine On -Sale. 3.2 Malt Liquor On -Sale Sunday On -Sale Off -Sale Liquor 332 Malt Liquor Charitable Gambling Investigation Fee Charitable Gambling License Business License Retail Tobacco Reseller Adult Use Origination Fee Adult Use Business License Investigation of Licensee Change of Owner / Officer Pawnbroker License Investigation . Fee Pawnbroker License Amusement Devices $2,000.00 annually $500.00 $200.00 annually $700.00 annually $2000.00 annually $200.00 annually $240.00 annually $240.00 annually $100.00 $225.00 annually $75.00 annually $350.00 annually $1000.00 $5000.00 annually $1500.00 $250.00 $500.00 $2000.00 annually $15.00 per device SECTION 9: City Contractor Licensing Contractor Licenses An annual license fee of $75.00 shall be charged for each of the following types of contractors doing work in the City of Gem Lake, if not licensed through the State of Minnesota. -Automatic Fire Alarm and/or Security System Installer -Blacktopping -Cement/Masonry -Excavating -Tree Removal/Trimming -Automatic Underground Sprinkler System Installers Mixed Municipal Solid Waste Collection Contractors -Commercial General Construction -General Construction (if not licensed by State) -Sign Erectors Gas Installation + Cert Roofing (if not State Lic) - Wreckers $200.00 annually - Heating/AC. + Cert :of Competency - Septic Iristallation • -•Septic Pumper - Fencing - Peddler - Waterproofing Initial Investigation. Deposit to Obtain Commercial License $200 00115t year only Roll -Off Service $70.00 annually SECTION 10: Document Production and Research Copying Documents Individual Page First 50 Pages Over 51 Pages City Codes or Ordinances $.15 per page $15.00 per document $15.00 document fee + $.15/page over 50 As printed on front cover of document. Comprehensive Plan, Local Water Management Plan Water Distribution or Sewer Plan $50.00 per document + postage Document Research Mailing (Postage) and Packaging of documents and plans $50.00 per hour (15 min. minimum) $12.00 10 SECTION 111: Property and Assessment Searches Property Assessment Searches $15.00 per address/PIN If needed within 24 hours $25,00 per address/PIN Identify Property PIN $10.00 per address/PIN SECTION 12: Use of City Professional Services Zoning Administrator $65,00 per hour (1 hour minimum) Outside Consultants Actual cost to City ,(Planner, Engineer, Attorney, etc.) NOTE: A Late Charge of $35.00 plus 1% per month will be charged if payment for professional services billed is not paid within 30 days after invoicing. This billing will be updated every 30 days until it is paid. 2008 Fee Schedule — Rev 9/08 Passed by Resolution 2008-12 and accepted for use at 9/16/08 City Council meeting 11 How Grant Writers get paid In the grant writing world there are a few ways grant writers get paid 1. For some organizations (typically non -profits) grant writers volunteer their time. They recover no financial compensation for their work or grant rewards 2. For governments (cities and states) Grant writers are usually a hired entity of the city. Grant writers are paid an up front fee of a negotiated amount between the city and the grant writer. Once a grant is rewarded, the grant writer is paid a percentage of the amount rewarded (an example would be if a $50,000 grant is rewarded, the grant writer is paid 1 % of the grant which is $500) as a separate cost to the grant. The city would pay the grant writer's cost because rarely do. grants cover the cost of a grant writer. 3. Another way that is sometimes negotiated to pay a grant writer is to staff them as an employee of whatever company, government or organization they are grant seeking for. This is typically the way it is done when organizations, governments or companies are looking to constantly have things funded by grants as a part of their operating budget. 4. The last typical way to pay a grant writer is to pay them a negotiated fee up front regardless of the amount of work and regardless if the grant(s) is/are funded. Percentages paid to the grant writer vary based on the amount of money the grant writer is seeking for. If a grant is over $100,000 the grant writer gets paid 2-5% of the rewarded amount. if a grant totals over $1,000,000 the grant writer receives 5-10% of the grant. The reasons for the increase in amount paid to a grant writer are due to the amount of money being asked for. The more money a grant is written for the more work goes into writing the grant. Plus, once a grant of that size is rewarded there is follow up work that must be sent in that a grant writer would be responsible for. Monies under $1.00,000 being looked for cost 1-2% for the grant writer's time and efforts. Page 1 of 7 ▪ — . ▪ . •; I. • The Catalog of Federal Domestic Assistance Skip Navigation Horne 1 FAQ I Privacy I Feedback I About The CFDA Website I Search 66.419 WATER POLLUTION CONTROL STATE, INTERSTATE, AND TRIBAL PROGRAM SUPPORT (106 Grants) FEDERAL AGENCY OFFICE OF WATER, ENVIRONMENTAL PROTECTION AGENCY AUTHORIZATION Clean Water Act (CWA), Section 106, as amended, Public Law 95-217, 33 U.S.C. 1251 et seq. OBJECTIVES To assist States (including territories, the District of Columbia, and Indian Tribes qualified under CWA Section 518(e)), and interstate agencies in establishing and maintaining adequate measures for prevention and control of surface and ground water pollution from both point and nonpoint sources. Funding Priority - Fiscal Year 2008: States and Tribes will continue to focus on fulfilling their basic responsibilities under the CWA and, based upon a shared understanding with EPA of the environmental progress expected, will identify program activities that will best support attaining targeted environmental improvements. State priority efforts will include: (1) adoption of new comprehensive monitoring strategies and the development of statistically -valid monitoring networks to target activities and determine water quality status and trends; (2) support of cost-effective water quality management decisions (including total maximum daily loads (TMDLs) and watershed plans designed to meet water quality standards); and (3) implementing concentrated animal feeding operations (CAFOS) and storm water permitting programs. States and Tribes will work toward adoption of nutrient criteria for fresh waters, adoption of the 1986 bacteria criteria, and adoption of fish tissue criteria for mercury in their water quality standards. States will support EPA in implementing the "Permitting for Environmental Results Strategy (PERS)," including: (1) developing and strengthening systems to ensure the integrity of the program; (2) achieving and measuring environmental results; and (3) incorporating efficiencies in permitting program operations. States will also conduct source water protection actions to protect both ground water and surface waters used for drinking water. Tribes will continue to conduct watershed assessments and will maintain and improve their capacity to implement water quality programs through monitoring, assessments, planning, and standards development. Funding Priority - Fiscal Year 2009: States and Tribes will continue to focus on fulfilling their basic responsibilities under the CWA and, based upon a shared understanding with EPA of the environmental progress expected, will identify program activities that will best support attaining targeted environmental improvements. State priority efforts will include: (1) adoption of new comprehensive monitoring strategies and the development of statistically -valid monitoring networks to target activities and determine water quality status and trends; (2) support of cost- http://www.cfda.gov/pls/portal301CATALOG.PROGRAM_TEXT_RPT.SHOW?p_arg na... 9/I 6/2008 Page 2 of 7 effective water quality management decisions (including total maximum daily loads (TMDLs) and watershed plans designed to meet water quality standards); and (3) implementing concentrated animal feeding operations (CAFOS) and storm water permitting programs. States and Tribes will work toward adoption of nutrient criteria for fresh waters, adoption of the 1986 bacteria criteria, and adoption of fish tissue criteria for mercury in their water quality standards. States will support EPA in implementing the "Permitting for Environmental Results Strategy (PERS)," including: (1) developing and strengthening systems to ensure the integrity of the program; (2) achieving and measuring environmental results; and (3) incorporating efficiencies in permitting program operations. States will also conduct source water protection actions to protect both ground water and surface waters used for drinking water. Tribes will continue to conduct watershed assessments and will maintain and improve their capacity to implement water quality programs through monitoring, assessments, planning, and standards development. TYPES OF ASSISTANCE Formula Grants. USES AND USE RESTRICTIONS Water pollution control grants are intended to provide continuing support for the prevention and abatement of surface and ground water pollution from point and nonpoint sources. Continuing and recurrent water quality management program activities funded include water quality planning and standards; monitoring and assessments; inspections and enforcement; permitting; training; advice and assistance to local agencies; and public information. Funds cannot be used for construction, operation, or maintenance of waste treatment plants, nor can they be used for costs financed by other Federal grants. Assistance agreement awards under this program may involve or relate to geospatial information. Further information regarding geospatial information may be obtained by viewing the following website: http://geodata.epa.gov. Applicant Eligibility Eligible entities include State and interstate water pollution control agencies as defined in the Federal Water Pollution Control Act, and Indian tribes qualified under CWA Section 518(e). Agencies making application for funds must annually submit their pollution -control program to the appropriate EPA Regional Administrator for approval. Requirements of the program are based on Section 106 of the Act, and 40 CFR Parts 31, 35, and 130. For certain competitive funding opportunities under this CFDA description, the Agency may limit eligibility to compete to a number or subset of eligible applicants consistent with the Agency's Assistance Agreement Competition Policy. Beneficiary Eligibility State and interstate water pollution control agencies and Indian tribes qualified under Section 518(e) of the Clean Water Act (CWA). Credentials/Documentation Costs will be determined in accordance with OMB Circular No. A-87 for State, tribal, and local governments. State and interstate agencies and Indian tribes qualified under Section 518(e) of the Clean Water Act must show compliance with 40 CFR 35, Subpart A and Subpart B. http://www.cfda.govlplslporta1301CATALOG.PROGRAM_TEXT_RPT.SHOW?p_arg na... 9/16/2008 Page 3 of 7 Preapplication Coordination Informal meetings are held between regional office, State, territorial, and Indian tribe applicant agencies concerning program preparation. The standard application forms, as furnished by the Federal agency and required by OMB Circular No. A-102, must be used for this program. The grant agreement must adequately reflect the priorities identified in the State/EPA Agreement. Regarding pre-application/pre-proposal assistance with respect to competitive funding opportunities under this program description, EPA will generally specify the nature of the pre-application/pre-proposal assistance, if any, that will be available to applicants in the competitive announcement. For additional information, contact the individual(s) listed as "Information Contacts" or see Appendix IV of the Catalog.This program is eligible for coverage under E.O. 12372, "Intergovernmental Review of Federal Programs." An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review. Application Procedure The grants application must be submitted to the appropriate EPA Regional Office, Grants Administration Branch (see Appendix IV of the Catalog). The standard application forms as furnished by the Federal agency and required by OMB Circular No. A-102 must be used for this program. EPA requires final applications to be made on Standard Form 424. Requests for application kits must be submitted to the Environmental Protection Agency, Grants and Interagency Agreements Management Division, 1200 Pennsylvania Avenue, N.W., Mailcode (3903R), Washington, DC 20460 or through the appropriate EPA Regional Office listed in Appendix IV of the Catalog. Additional information on the EPA grant package can be found at: http://www.epa.gov/ogd/grants/howtoapply.htm. Applicants may be able to use http://www.grants.gov to electronically apply for certain grant opportunities under this CFDA. Award Procedure Applications are reviewed by the appropriate EPA Regional Office and if approved, are signed by the Regional Administrator. For competitive awards, EPA will review and evaluate applications, proposals, and/or submissions in accordance with the terms, conditions, and criteria stated in the competitive announcement. Competitions will be conducted in accordance with EPA policies/regulations for competing assistance agreements. Deadlines Application forms must be submitted according to dates established by the Regional Administrator. Contact the Regional Office for application deadlines. Range of Approval/Disapproval Time Approximately 30 days. Appeals Assistance agreement competition -related disputes will be resolved in accordance with the dispute resolution procedures published in 70 FR (Federal Register) 3629, 3630 (January 26, 2005). Copies of these procedures may also be requested by contacting the individual(s) listed as "Information Contacts." Disputes relating to matters other than the competitive selection of recipients will be resolved under 40 CFR 30.63 or 40 CFR 31.70, as applicable. http://www.efda.gov/p1s/porta130/CATALOG.PROGRAM TEXTRPT.SHOW?p_arg na... 9/16/2008 Page 4 of 7 Renewals None. Formula and Matching Requirements The regulation that implements the formula can be found at CFR 35.162, As stated in the Clean Water Act, appropriated funds are allotted among the State and Interstate Water Pollution Control Agencies on the basis of the extent of the pollution problems in the respective States. The six components in the revised Section 106 State allotment formula selected to reflect the extent of the water pollution control problems in the United States are: (1) surface water area; (2) ground water use; (3) water quality impairment; (4) point sources; (5) non -point sources; and (6) population of urbanized areas. The set -aside for Interstate Water Pollution Control Agencies is 2.6 percent of the total State monies appropriated under Section 106. The interstate allotment formula consists of two parts: (1) a funding floor, and (2) a variable portion. To receive a Section 106 Water Pollution Control grant, a State or interstate agency must expend annually for recurrent Section 106 program expenditures an amount of non-federal funds at least equal to expenditures during the fiscal year ending June 30, 1971. A portion of the annual Section 106 appropriation is set -aside for eligible Indian Tribes qualified under CWA Section 518(e), and an allocation formula is used to distribute these funds to the EPA Regions. The Tribal allocation formula consists of both a base portion (which is currently equal to $65,000 times the total number of Tribes with Treatment as a State (TAS) approval for Section 106 grants in each EPA Region), plus a weighted variable portion. The variable portion is based upon the total tribal water area (50 percent), land area (25 percent), and reservation population (25 percent) in each EPA Region. Tribal work plan costs include the costs of planning, developing, establishing, improving, and maintaining a water pollution control program. The Regional Administrator may provide up to 95 percent of the approved work plan costs for Tribes or intertribal consortia establishing a Section 106 water pollution control program. The Regional Administrator may increase the maximum Federal share if the tribe or intertribal consortium can demonstrate in writing to the satisfaction of the Regional Administrator that fiscal circumstances within the Tribe or within each Tribe that is a member of an intertribal consortium are constrained to such an extent that fulfilling the 5 percent match requirement would impose undue hardship. Since 2005, additional funds have been allocated for the purposes of strengthening State and Territorial water quality monitoring programs. Length and Time Phasing of Assistance One year; payments are approved quarterly and disbursed monthly. Reports Annual expenditure reports; semiannual program evaluations; revised budget following reallocation of funds; and other reports as Grant Agreement requires. Aud its Grants and cooperative agreements are subject to inspections and audits by the Comptroller General of the United States, the EPA Office of Inspector General, other EPA staff, or any authorized representative of the Federal government. Reviews by the EPA Project Officer and the Grants Specialist may occur each year. In accordance with the provisions of OMB Circular No. A-133 (Revised, June 27, 2003), "Audits of States, Local Governments, and Nonprofit Organizations," nonfederal entities that expend $500,000 or more in a year in Federal awards http:/Iwww.cfda.govipls/portal30/CATALOG .PROGRAM_TEXT_RPT.SHOW?parg_ na... 9/16/2008 Page 5 of 7 shall have a single or a program -specific audit conducted for that year. Nonfederal entities that expend less than $500,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in OMB Circular No. A-133. Records Financial records, including all documents to support entries on accounting records and to substantiate charges to each grant, must be kept available to personnel authorized to examine EPA grant accounts. Ali records must be maintained for 3 years from the date of submission of the annual financial status report. If questions still remain, such as those raised as a result of audit, related records should be retained until the matter is completely resolved. Account Identification 68-0103-0-1-304; STAG. Obligations FY 07 $211,210,800; FY 08 est. 218,206,000; and FY 09 est. $221,664,000. Range and Average of Financial Assistance $10,000 to $11,215,0001fiscal year; $5,610,0001fiscal year. PROGRAM ACCOMPLISHMENTS In each fiscal year, grants are awarded to encourage and support the conduct of Water Pollution Control programs by the 50 States, 6 Territories, the District of Columbia, 6 Interstate Commissions, and Indian Tribes qualifying under CWA Section 518(e). In FY 07, 180 grant awards were made. FY 07 funds were used to continue to support State and Tribes' efforts to fulfill their basic responsibilities under the CWA and identify program activities that best support attaining targeted environmental improvements. Accomplishments included: the adoption of new comprehensive monitoring strategies and the development of statistically - valid monitoring networks to target activities and determine water quality status and trends; the support of cost-effective water quality management decisions (including total maximum daily loads (TMDLs)) and the development of watershed plans designed to meeting water quality standards); and the implementation of concentrated animal feeding operations (CAFOS) and storm water permitting programs. EPA, States, interstates, and Tribes continue to work together to define tailored strategies that align programs to deliver results on a watershed basis. At a minimum, these Regional watershed based strategies give priority to: (1) fostering the development of watershed plans under State nonpoint source programs; (2) assuring that high priority permits are current; (3) tracking permitting for environmental results program integrity follow-up actions; (4) developing TMDLs for impaired waters; and (5) organizing restoration plans on a waterbody basis. In FY 08, an anticipated 180-200 grant awards will be made. FY 08 funds will continue these efforts, and States and Tribes will work toward adoption of nutrient criteria for fresh waters, adoption of the 1986 bacteria criteria, and adoption of fish tissue criteria for mercury in their water quality standards. States will also conduct source water protection actions to protect both ground water and surface waters used for drinking water. REGULATIONS, GUIDELINES. AND LITERATURE General Grant Regulations and Procedures, Environmental Protection Agency (40 CFR Part 31); Handbook of Procedures, State and Interstate Program Grants; Environmental Protection httn:11wu-w.cfda.5ovinis/norta130/CATAT,OCi_PROGRAM TPXT RPT.SHOW?n arg na... 9/16/200 Page 6 of 7 Agency, State and Local Assistance Programs, Grants for Water Quality Planning, Management and Implementation (40 CFR Part 130 and 40 CFR Part 35 Subpart A and B); Office of Water National Program Guidance for FY 2005. Regional or Local Office Contact appropriate EPA Regional Office listed in Appendix IV of the Catalog. Headquarters Office Robyn Delehanty, Section 106 State and Interstate Program Coordinator, Office of Wastewater Management (4201M), Environmental Protection Agency, EPA East Building, 1201 Constitution Avenue, N.W. Washington, DC 20460. Telephone: (202) 564-3880; Fax: (202) 501-2399; E-mail: delehanty.robyn©epa.gov. epa.gov. Web Site Address http://www.epa.gov/owm/cw-finance/pollutioncontrol.htm RELATED PROGRAMS 66.454, Water Quality Management Planning; 66.600, Environmental Protection Consolidated Grants Program Support_ EXAMPLES OF FUNDED PROJECTS Grants are made to States, interstate agencies, and tribes qualified under CWA Section 518 (e), for the administration of State and tribal programs for the prevention, reduction, and control of water pollution. Activities funded include administration of State and tribal water quality planning programs; water quality standards programs; water quality monitoring and assessments; National Pollutant Discharge and Elimination System (NPDES) permitting programs; compliance and enforcement programs, and ground water protection programs. More specifically, adoption and implementation of new comprehensive monitoring strategies, as stated in the March 2003 Elements of a State Water Monitoring and Assessment Guidance, and the development of statistically valid monitoring networks to help target activities and determine water quality status and trends; enhancement of the quality and timeliness of state/tribal water quality standards triennial reviews so that standards are based on sound science and EPA guidance; adoption of nutrient criteria for fresh waters, adoption of the 1986 bacteria criteria, and adoption of fish tissue criteria for mercury into state water quality standards; effective management of the permit program through State participation in implementing EPA's "Permitting for Environmental Results Strategy (PERS)," focusing on (1) developing and strengthening systems to ensure the integrity of the program; (2) achieving and measuring environmental results; and (3) incorporating efficiencies in permitting program operations; implementation of program enhancements identified in the FY 2004 comprehensive assessment of NPDES program integrity; and State storm water and concentrated animal feeding operations (CAFO) permitting programs, wet weather issues and combined sewer overflows (CSOs). CRITERIA FOR SELECTING PROPOSALS The evaluation and selection criteria for competitive awards under this CFDA description will be described in the competitive announcement. Section 106 funds are awarded to State, territory, interstate, and Indian tribal agencies in accordance with overall water quality management needs, the requirements of programs covered by these agreements, and EPA http://www.cfda.gov/plsiporial 301CATALOG.PROGRAM _TEXT RPT.SHOW?p_argna... 9/16/2008 Page 7 of 7 Program guidance. General Services Administration Office of Chief Acquisition Officer Regulatory and Federal Assistance Division (VIR) http://www.efda.govlpls/partal30/CATALOU.PROGRAM TEXT_RPT.SHOW?p_arg_na... 9/16/2008 MEMORANDUM Date: September 15, 2008 To Gem Lake City Council From: Jessie Hart, Treasurer Re: General Fund AugustfYTD Financial Report Attached for your review is the Cash and Investment Balance Statement for ALL funds as of August 31, 2008 and the General Fund YTD Actual/Budget report, which is now being generated from the. NEW financial system The General Fund is the ONLY fund that I have formatted right now and there is some "tweaking" that I need to do to get additional sub -totals by revenue/expenditure categories and some additional work necessary before I can run a month -to -date compared to budget. We have not had the ability to put a budget in based on anticipated activity on a monthly basis so the budget is currently entered as an annual number I hope to have the other funds formatted and email them to the Mayor for distribution at the meeting, Activity was limited to primarily interest income and minimal expenditures for August with the exception of the City Hall Construction Fund where there was a payment made to Lund Martin on the Heritage Hall project and the Sewer Fund where there were payments received on sewer bills and payments made for locates and to the Metropolitan Council. Thank you first of all for accommodating the purchase of a financial accounting system that makes the accumulation of current financial information quicker and easier and for your patience during the set-up of the entire system (from checks to reports). It has been time consuming but 1 believe it will be well worth the time and effort. As of 0813Ir08 1lscsil Year: 2008 No..mc or Fuad CITY OF GEM LAKE CASE F AND INVESTMENT BALANCE STATEMENT I'rcmierClsccking. Investments Totnl •13slhuce Balance l'rensier • Wells f argu Cash and 081f1I/2008 feccipls Dishit rs.entcnts 08/3112RR8 C.D's .1tiny Mki Investments Claim! Fund $215,088 82 59.369 84 .S29,638 19 51.94,820 47 831:512 27 $0.09 $226.332 7.1 Parks and Plnyg ousds • E0 00 $0.00 SD 00 $36;155 19. $0 00 $36.155. 19 200.1 Debt Servlee rund $6.8 296 80 $1 41 id. $0 O0 $68,437.94 $30;000 00 50 00 S98;437 9.1 2006 Debt Service fund S55.629 :83 $ I.14 :96 $0 60 $55.744 79 S40.00000 •$0 00 $95.7.14 79 2007 Capital lmproYemen t0Grids: $99,502.03 $205.63 $0.00• S99..707.66. WOO 50.00 S99:707.66 Street Improvement Sa 00 50 00 50 06 $0:00 $0 00 50.00 City Hall Construction (573;813 43) ($181. 88) $28,394 36 (S 102,389 67) • SO 00 $66.062 89 .($.36,326 78) Sewer Enterprise ftind S54 274.49 35;0.13.17 •$2,305.93 557,01 i_73 $99.158.62 •$0.00. S156,170.35 $418,978.54 SI4.692:86 .. 560,338.48 $373,332.92 5236,326:08 $66,062:89 8676,221.89 City of'Gerrr Lake GENERAL. FUND Budgeted Statement of'Revenues and Expenditures For .the :Eight Months Ending August 31, 2008 Annual Year. to Date Year to Date Budget Actual . Variance REVENUES % CoInrllete Property Tares Current Property Taxes $ 384,148: S: 136,972.81 197,175 19 48.67 Delinq Property Taxes 0 0.00 0 00 0.00. Fiscal Disparity Taxes 11,207 4,707,93. 6,499.07 42.01 Penalties & Interest. 0 0.00 0 00 0 00. Licenses end Permits On -Sale .Liquor License 5,100 2,900.00 2,200.00 568.6 Off -Sale Liquor. Licenses 100 0 00 100 00. 0.00 Non -Intoxicating. Lig Licenses 0 0.00 0 00 0 00 Other Permits. 1,000 100.00. 900 00. 10 00 Tobacco License 700 0.00 700.00 0 00 Charitable Gambling License 100 0.00 1.00 00 0 00 Contractor License 450 305.00. 145.00 67:78. Building Permits 2,000 8,115`.90 (6,1 15.90). 405.80 Plumbing Permits 1,500. 120:00 1,380.00 8 00 Mechanical Permits 1,200 175 001,025.00 1.4:58: Electrical' Permits 1,000 634..50 365 50 63.45 Building Plan Review 9. 0.00 0.00 0 00 Fire Marshall.Inspection 4,050 (.196.04) 4,246 04 (4.84) Septic Inspection Fee 1,500 82.00 1,418.00 5 47 State Permit Charge 0 500 99 (500.9.9) 0.00 Administration Fee 0 0;00 0 00 0 00 Sewer Contractor License 0 0.00 0,00 .0 00 l3og Licenses (1 360 00 (360,00). 0.00 Intergovernmental Revenues Local Government Aids (2,808) (1,404:00) (1,404.60) 50.00. MVI-IC (Homestead Credit) 0 0.00. 0.00 0:00 SCORE Recycling Grant 0 0.00 0,00 0 00 Cable TV Franchise Fees (2,500) 0.00 (2,500.00) 0.00 Police Slate Aid (4,029) (4,189.00) 160 00 103 97. Charges for Services Variance Fee. 500 0.00 500.00 0..00 Plan Review 476 3,073 54 (2,597,54.) 645 70 Sale of Supplies 25 0.00 25.00 0 00. Engineering Charges 500 0 00 500.00 0_00 Charges For Legal Fees 500 0.00 500 00 0 00 Fines and Forfeits Fines 3,000 677.86 2,37714 22.60 Miscellaneous Interest Earnings 4,236 3,272:09. 963.91 77 24. Charitable Garribling`Contributi 3,000. 2,323.00 677 00 77 43 Miscellaneous 0 35.70 (35.70) 0:00 Insurance Policy Dividends 150 0.00 150.00 0 00 Facility Rental 0 60 00 (60.00) 0.00 Total Revenues 435,779 219,81.3.28 215.,965,72 .50 44 Pa ,e':2 City of Gem Lake GENERAL FL/ND Budgeted Statement ofRevenues and Expenditures For the Eight Months Ending August 31,:2008 Annual Year to Date. Year to Date Budeet Actual Variance EXPENDITURES % Complete City Council Wages. and Salaries 4,946 2,673.00 2,268.00 54 14 Employer Paid Insurance 2,172 204.88 1,967.12 9.43 Liability ins Employees 200 0.00 200.00 0 00 Adminstratian 0 500,00 (500.00) 0 D0 Conference Registrations 450 0.00 450 00 0 00 Meeting Preparation 2,400 1,350.00 1,050.00 56:25 Other Insurance 0 200 00 (200.00) 0.00 Council Contingency 5,000 389 02 4,610 98 7:78 Cleric Wages and Salaries 22,730 0.00 22,.730,00 0 00 Employer Cantirb - Retirement .3,215 0.,00 3,215.00 0 00 EmploYer Paid Insurance 0 0.00 0.00. 0.00 Workers Compensation 125 0 00. 125 00 0 00: Office Supplies 2,500 1,071.73 1,428.27 42.87 Postage 0 0.00 0 00 0 00 Professional Services 5,000 0.00 5,000 00 0 00 Administration 0 1,635 00 (1,635 00) 0:00. Conference. Registrations 500 0.00 500.00. 0 00 Zoning Administration 0 0.00 0.00 0.00 Mileage 300 319.69 (19,69) 106.56 Recording Secretary 3,000 900.00 2,100.00 30.00 Furniture and Fixtures 2,500 2,441.45 58.55 97.66 Office Equip & Furnishings 0 0.00 0 00 0.00 Elections Temporary Employees 5,000 0.00 5,000.00 0 00 Operating Supplies 200 0.00 200 00 0:00 Administration 0 472,50 (472 50) 0 00 Miscellaneous D 242.77 (242-77) 0.00. Mileage 25 0.D0 25 00 0 00 Printing and Binding 250 0.00 250.00 0 00 Repairs & Main[ - Contractual 525 0.0D 525. 00 0 00 Financial Administration Auditing Services 10,000 1.,900.00. 8,100.00 19 00 Administration 0 150.00 (.150 00) 0.00 Financial Services 12,000 15,405 75 (3,405.75) 128 38 Computer Services 0 793 28 (793 28) 0 00 Legal. Services Prosecution 7,000. 3,220.00 3,780.00 46.00 Legal 35,000 13.,933.78. 21,066.22 39.81: Legal - Annexation 35,000 3,502.55 3.I,497.45 10.01 General Government Office Supplies 200 513.47 (313.47) 256.74 Professional Services 0 317.50 (317,50). 0.00 Miscellaneous 100 12. 00 88.00. 12.00 Internet Connection 200 140.00 60.00 70.00 Web Site 5,000 435 00 4,565.00 8.70 Computer Services 1,000 1,247.00 (247.00) 124.70 Legal Notice Publication 2,000 39.4.40 1,605 60 19 72. Newsletter/Public Relations .3,500 1,662 58 1,837 42 47..50 Page,. 3 GeneralLiability insurance PropertyInsurance Vehicle Insurance. Public OfficialsLiablitliy Recycling Collection VLAWMO League of MN Cities RCLLG Subscriptions Gambling Distributions Planning: and Zoning Professional Services Engineering Administration Building inspections. Zoning Administration NPDES. Training NPDES Education NPDES Administration Recording' Secretary Comp Plan Update Heritage Hall Operating Supplies Sales Taxe Profcssional Services Internet Connection Telephone Property Insurance Electric Service Gas Service. Water/Sewer Utilities Repairs&: Maint - Contractual Reparis & Maint - Building Buildings & Structures Other. Equipment Police Regular Law. Enforcement Special i:•aw Enforcement L}ispotch Costs. Administration Miscellaneous Fire Fire Services Fire Marshall Se ivi ce Animal Control Animal. Removal Animal Enforcement Building Inpsection Computer. Services Miscellaneous Building Inspections Building Secretary City .ofGem Lake GENERAL FUND Budgeted Statement of Revenues and Expenditures. For the Eight Months Ending August 31, 2008 Annual Budget 100 4,50.0. 0 600 150 25 3,000 1,800 1,000 Year to Date Actual 1.,423..75 20.00 0 83 50 000 2,910 24 0.00 0 00. 0.00 0.00. 0.00 35,000 5,4135.42 10,000 0 00 0 31.00 0 0..00 2,200 350.00. 250 0:00 250 0 00 2,000 0:00. 1,800 0.00 10,000 6,834.31 500 976.87. 0 19.48 5,000 1,690.00 0 0.00 1,500. 8.38.08 0 555:00 2,273 1,456,48 7,667 1.,209 62 200 158.41 0 299 40 1,000 161.00 3,000 244.34 4,500 1.2,105.40 65,826 48,952.44. 100 6.00 2,500 1,438.50 700 0.00 125 0.00 13,000 8,604 64 4,000 2,618.00 Year. to Date. Variance %Comnlete 376.25 79.10 980.00 2.00 (83.50) 0.00 100.00 0.00 I,589,76 64 67 0..00 0 00 600 00 0:00. 15000. 000 25.00 0 00 3,000 00 0 00 29,514 58 15.67 1 0,000.00 000 (31.00) 0.00 0.00 0.00 1,850.00 15,91. 250.00 0 00 250.00 0.00 2,000; 00 0 00 1,800.00 0:0.0 3,165 69 68.34 (476.87) 195.37 (:19,.48) 0. 00: 3,31.0.00 33.80 0.00 0.00 661,92 55:8.7 (555.00) 0.00. 81 6..52 64. 08' 6,457,38 15:78 41.59 79.21 (299.40)0:00 83.9.013 1.6.10. 2,755.66 814. (7,605.44) 26901. 16,873:56 74 37 100.00 0.00 1,061:50 57 54 700 00 0.00. 125.00 0 00 4,395 36 66 19 1,382.00 65.45. 500 0 00 500.00 0'00 175 0.00 175.00 0.00 0 0 5,0.00 250 0 00 0.00 2,977 37 907.50 0.00 0.00 0 00 0:00 2;022 6:3 59.55: (657.5.0) 363.00 PAgc: 4 Code Enforcement Computer Services Office Equip & Furnishings Other• Capital Outlay Bond Maintenance Gravel Engineering Engineering NPDES Administration Street Lights Street Repairs Dues ..& Subscriptons lee and Snow Removal Salt and Sand Sales Tax Repairs & Maiint -Contractual. Snow Plowing Other Financing Uses. Operating Transfers OUT Total Expenditures Excess Rev :Over• (Under):Exp City cif Gem Lake GENERAL FUND Budgeted Statement of Revenues and Expenditures For the Eight Months Ending August 31, 2008 Annual 13udget 1,000 0 0 0 1,000 8,000 4,000. 650 1,000 13,500 50 4,800 250 0 14,000 25,000 435,779. Year to Date Actual 0:00 1,265.00 0.00 0.00 0.00 1,479.89 000 0.00 541.08 0.00 42:19 2,826.55 1.83 72: 780 00 6,060.00 0 00 171,561 53. 48,251 .75 Year to Date. Variance. % Complete 1,000.00 0.00 (1,.265 00) 0.00 0.00 0.00 0.00 0:00 1,000.00 0 00 6,520.1 1 18 50 4,000.00 0:00 550.00 0.00 458 92 54 11 13;500.00 0.00. 7.81 84:38: 1.,973.45 58..89 66.28 73 49 (780 00) 0.00 7,940 00 43:29 :25,000 00 264,217 4.7 (48,251 75) 0.00 3937 000 NEW BUSINESS A) Approval of payment Of Claims for July -August 2008: Mayor Emeott referred the Councilto the listing of payments requiring approval. Just .under $19,000 still left topay out on the construction:ofthe City Hall. Anticipate about $25,000 due to. Gem Lake from White Bear Township. Payment ofclairn's for time period above. was unanimously approved as indicated by Councilor's signatures on this document; B) Gem Lake July Balance Statement (Jessie Hart): City treasurer Jessie Hart submitted a cash and investment balance statement as :of July 31, 2008. The new financial softwarehas now been purchased and will be used. The old software was only able to track expenditures on a quarterly basis. It can now be tracked monthly. So. Hart will be able to: compare income/expenditures on a month to month basis, and ona year to date basis. C) 2009 City Budget review and preliminary approval —September 15`h Deadline: City treasurer Jessie Hart submitted to the City Council a preliminary budget of.$496,534 which includes a proposed General Tax Levy of S420,089 and a Debt Tax Levy of $53,200 forfiscal and calendar year 2009 and reviewed anticipated revenue and expenditures in detail. (The 2007 actual tax levy amount was :$41 1,I97 with a tax capacity rate of39.5582%v. The actual 2008 tax levy amount was $449,255 with a tax capacity rate. of 39:5954%a.The preliminary 2009 tax capacity rate is 38.0996 %.) The tax capacity of the city rose from:$1,051,000 in 2007 to.$1,135,000 in 2008 and is projected at 1,212,826 in 2009. Hart remindedthe: council that the preliminary Levy amount that is approved to meet the September 1511 deadline is the highestamount that property owners can be taxed. The numbers can be fine tuned and reduced prior to the December final approval of the budget. Revenue: A conservative. estimate of 2009 Gem Lake City revenue sourceswas projected at $496,534. Actual revenues for 2008'totaled .$435,779.. Licenseand permit revenue is proposed at 2008 levels. Intergovernmental revenues increased from 2008 adopted dueto theactual programming ofHACA. Fines and forfeitures revenues are. budgeted as less for 2009. as the state is keeping a larger share of the fine revenues. Miscellaneous revenuesinclude the rental of the Gem Lake City Hall andrevenue from White Bear Townshipas they reimburse Gem Lake for 25% of the operating cost of the: City Hall. Expenditures: Included in expenditures are the City Council contingency fund, Clerk salary, Capital outlay, Election costs, Financial administration (audit),. Legal services includinga transfer to the sewer fund to pay backan interfund loan, General government, Planning and Zoning (decreasing as Comp. Plan is completed), Special projects (Highway 96 right away), Sheriffs services (yet to be determined), Dispatch costs (no change anticipated), Fire services (increasing 10%), Animal control (no change), Building inspection, Road maintenance (repair, patching,right of way signage, SEH surface watermanagement plan, catch basis on Tessier Road), Public works, Heritage Hall and Park. maintenance (zero budget). Action requested tonightis to review and discuss the proposed 2009 budget and preliminary tax levy andadopt resolution certifying preliminary 2009 property tax. levy. D) Resolution 2008-02B adopting the preliminary budget for 2009:. Mayor Emeott asked for any questions or discussion regarding the preliminary 2009 budget and levy. Discussion whether enough money was projected for the potentially high heat costs this winter. Hart stated that she felt confident that theamount proposed in the budget should cover the anticipatedrate increases. Discussed whether money was in the budget for a building replacement or repair fund. This has also been. anticipated. Councilor Rasinussen thanked Jessie Hart for all of the work she has. done preparing the 2009..budget. Motion made by Schilling, Seconded by Artig-Swomley to approve a 2009 preliminary budget of $496,534 which includes. a (Proposed) General. Tax Levy of $420,089 and a Debt Tax Levy of $53,200 as proposed by Jessie .Hart was declared adopted based upon the following vote: Councilor Rasmussen — Aye Councilor Schilling — Aye Councilor Artig-Swomley -- Aye Councilor Watson — Not present. Mayor. Emeott --- Aye Lookfor us on the World Wide Web at geinlakemn.org. Additional workshops will focus on the details of the budget. E) 2008 Comp .Plan approval and release for comments: Mayor Emeott stated that printedcopies of the 2008 Comprehensive Plan have been made available. to Council Members. The Plan will be published on the Gent Lake web site for residents. Copies on CD have been submitted to the. Met Council and neighboring cities for their. feedback and: comments. Motion made by Artig-Swomley, Seconded by Rasmussen to approve and release the 2008 Comprehensive Plan. The motion was unanimously approved with the following recorded votes: Councilor Rasmussen-- Aye with margin proofing Councilor Schilling —.Aye Councilor Artig-Swomley — Aye Councilor Watson Not present Mayor.Emeotl: -- Aye F) VLAWMO Concurrence on parcels: Mayor Emeott reported that VLAWMO has surveyed their boundary edges looking for parcels wherethe storm water flow was identified incorrectly. They found approximately 45 parcels incorrectly identified. VLAWMO.is:requesting .that cities in their watershed district concur with the survey findings of theadded/deleted parcels. Mayor Emeott called for a motion to accept the changein the Joint. Power of Authority that. defines VLAWMOs boundaries. Motion by Rasmussen, Seconded by Artig Swomley for concurrence on parcel additions/deletionsand to accept the change .in the Joint Power of Authority that defines VLAWMOs boundaries was unanimously approved by voice vote. PRESENTATIONS FROM THE FLOOR None. FUTURE CITY COUNCIL MEETINGS: Next City Council Workshop — Workshop CANCELLED for Monday, September 8, 2008. Cancellation will be. posed on the website, .bulletin board and: in the newsletter. Next City Council Meeting --- Tuesday, September 16, 2008 at 7:00 p.m. in the. Gera Lake City Hall. ADJOURN: The August 2008 regular meeting of the City Council was adjourned at 8:40 p.m. AUTHORIZED: September, 2008 APPROVED: October, 2008 ATTEST: ATTEST: TeresaT.ice, Recording Secretary Paul R. Eineott, Mayor Certified Copy. Look for us on the World Wide. Web at.'geinlakemn.org Attendance:List for Gem Lake City Council Meeting: August 26, 2008 Jim Lindner Jessie.Hart Bob llzpen Tom Hansen Mark Sweet Planning Commission City Treasurer Big Fox_ Road Little Fox. Lane Look:for us. on the World Wide Web at gemlakemn.org CITY of GEM LAKE CASII AND INVESTMENT' BALANCE S I A T EivrENT rls of II$13I111$ Fiscoil Your;,2008. Premier C1101rEn8 Esveestmcnts T01i11 13i ante 13u1>3nee Premier 3Ve1ls:Fnrgn Curb rind Nurne of Fund 08[0]f2008 Ketcipts Pisltursernenis . 0801/2008 CD's Mny Mkt lnvestrnents. . GeneralFvnd $215.08882 $9,36984. $29.63819 $194.8204.7 $31,51227. $000 $j26.33274 Parks and P.Inygrounds $0 00 $0 00 S0. 00 S36,15.5 19 $0 00 $36,155 19 2004 Debt Service. Find S68.296.80 $141: 14 5O Oo $68,437 94 S30,000 00 .$0 00 $98,437 94 2006 Etlin Service Fund $55.629 B3 $114 96 $0 00 $55.744 79 $40,000 O0 SO 00 :S95.744 79 2007.Capital.Improvcment.Donds $99;502:03 $20563 $000 $99;707.66 $0 00 $0•00 .$99.70766 S1rcet Impruvcmt:nl $0:00. S0 00. S0 0D SO 00 $0 00 SO OD City. HaIlCoxislruelion •($73,81343) ($18188.) $28,39436 ($102.38967) $000 $66,062.89 (936.3267B) Sewer fnnierprise Fund ..$54,274.49 •$5,043.17 . $2,305.93 . $57.011.73 $99,158:62 $0.00 SI56,170.35 $418.978.54 S14,692.86 $60,338.48 $373,332.92 $236,826.08 $66.062.89 9676.221.89.. Pale: ] City of Gem Lake (GENERAL FUND Budgeted Statement of Revenues and Expenditures: For the Eight Months Ending August 31, 2008 Annual Year to Date Year to Date Budget Actual Variance REVENUES % Complete Property Taxes Current Property 'faxes $ 384,148 $ 1.86,972.8 l 197,17519 48.67 Doling : Property :faxes 0 0.00 0.00. 0:00 Fiscal Disparity Taxes 11,207 4,707.93 6,499.`07 42 01 Penalties & interest 0 0.00 0 00 0 00 Licenses and Permits On -Sale Liquor License 5,100 2,900 00 2,200.00 56 86 Off --Sale Liquor Licenses. 100 0 00. €.00.00 0.00 Non-IntoxicatingL,iq Licenses 0 0.00 0 00 0-00 Other Permits 1,000 100,00. 900.00 10 00 Tobacco License 700 0.00 700.00. 0.00 Charitable Gambling License € 00 0.00 100.00 0.00 Contractor License. 450 305.,00 145..00 67 78 Building Permits 2,000 8,115.90 (6,115_90) 405.80 Plumbing Permits 1,500 120.00 1,380.00 8 00 Mechanical Permits 1,200 175.00. 1,025,00 114;58 Electrical Permits 1.,000. 634.50 365.50 63 45 Building Plan Review 0 0.00 0.00 0.00 Fire Marshall Inspection 4,050 (1196 04): 4,246.04 (4.84) Septic.. Inspection Fee 1,500 82.00 1,418.00 5.47 State Permit Charge 0 500 99 (500.99) 0 00 Administration Fee 0 0.0.0 0.00 0.00. Sewer Contractor License 0 0.00 0.00 0 00 Dog Licenses 0 360 00 (360.00) 0.00 Intergovernmental Revenues Local Government Aids (2,808) (1,404.00) (1,404.00). 5000 MVI-IC (Homestead Credit) 0 0 00 0.00 0.00 SCORE Recycling Grant. 0 0.00 000 000 Cable TV Franchise Fees (2,500) 0.00 (2,500.00) 0 00. Police State Aid (4,029) (4,1 89:00) 1 G0 00. 1 03.97 Charges for Services Variance Fee 500. 0.00 500.00 000 Plan Review 476 3,073 54 (2,597 54) 645.70 Sale of Supplies 25 0.00 25.00 0.00' Engineering Charges 500 0 00 500.00 0.00 Charges For Legal Fees 500 0.0.0 500.00 .0.00 Fines and Forfeits Fines 3,000. 677,86 2,322 14 22 GO Miscellaneous interest. Earnings 4,23E 3,272.09 963.91 77.24 Charitable Gambling Confributi 3,000 2 323.00 677.00 7743 Miscellaneous 0 35 70 (35 70) 0.00 Insurance Policy Dividends 150 0 00 15000 0 00 Facility Rental 0 60,00 (60 00) 0 00 Total Revenues 435,779 219,81.3.28 215,965.72 50.44 Page; 2 City of Gem Lake GENERAL FUND Budgeted Statement of Revenues and Expenditures. For the Eight Months Ending August 31, 2008. Annual Year to Date Year to Date Budget Actual Variance EXPENDITURES % Complete City Council Wages. and Salaries 4,946 2,678 00 2,268.00 54 14 Employer Paid Insurance 2,172 204.88 1,967.12 9.43 Liability.lns - Employees 200 0.00: 200 00 0.00 Adminstratiun 0 500.00 (500.00) 0..00 Conrerence Registrations 450 0.00 450 00 0.00 Meeting Preparation 2,400 1,350-00 1,050.00 56:25 Other Insurance 0 200.00 (200.00) 0.00 Council: Contingency 5,000 389:02 4,610 98 7.78 Cleric Wages and Salaries 77,730 0.00 22,730.00. 0.00 Employer Contirb - Retirement 3,215 0.00 3,215 00 0.00 Employer Paid Insurance 0 0.00 0.00 0:00 Workers Compensation 125 0 00 125:00 0 40 Office. Supplies 2,500 1,071:73 1,428 27 42.87 Postage 0 0 00 0.00 0 00 Prbfessianal Services 5,000 0.00. 5,000 00 0.00 Administration 0 1,635 00 (1,635 00) 0.00 Conference Registrations 500 0.00 500.00 0.00 Zoning Administration 0 0-00 0.00 0 00 Mileage 300 319 69 (19,69) 106:56 Recording Secretary. 3,000 900.00 2,100:00 30:00 Furnitureand Fixtures 2,500 2,441.45 58-55 97.66 Office Equip & Pulnishings 0 0 00 0.00 0 00 EIections Temporary Employees 5,000 0.00 5,000.00 0.00 Operating Supplies. 200 0.00 200.00 0.00 Administration 0 472.50 (.472.50) 0 00 Miscellaneous 0 242.77 (242 77) 0 00 Mileage 25 0.00 25 00 0.00 Printing and Binding 250 0 00 250 00 0:00 Repairs & Maint- Contractual 525 0.00 525 00 0.00 Financial Administration Auditing Services. 10,000 1,900-00 8,100:00 19.00 Administration 0 150 00 (150.00) 0.00 Financial Services 12,000 15,405.75 (.3,405..75) 128..38. Computer Services 0 793 28 (793 28) 0.00 Legal Services Prosecution 7,000 3,220 00 .3.,780.00. 46.00 Legal 35,000 13,933..73. 21,066,22 39.81 Leal - Annexation 35,000 3,502.55 31,497:45 10.01 General Government Office Supplies 200. 51.3 47 (313,47) 256. 74 Professional Services 0 317.50 (31.7.50) 0.00 Miscellaneous 100 12.00 8 8.00 12.00 Internet Connection 200 140.00 .60.00 70:00 Web Site 5,000 435.00 4,565..00 8.70 Computer Services 1,000 1,24.7.00 (247 00) 124 70 Legal Notice Publication 2,000 394 40 1,605.60 .19.72 Newsletter/Public.Relations 3,500 1,662.58 1.,837.42. 47.50 3 City of:.Gern Lake GENERAL FUND Budgeted Statement of Revenues and Expenditures For the bight Months Ending August .31, 2008 Annual Year to Date Year to Date: 1LS[iget Actual Variance %:.Complete General Liability Insurance 1,800 1,423-75 376 25 79:.10 Property Insurance 1,000 20.00 980 00. 2 00 Vehicle Insurance. 0 83 50 (83.50) 0:00 Public Officials Liablitliy I00 0 00. 100.00 0.00 Recycling Collection 4,500 2,910.24 1,589 76 64.67 VLAWMO 0 0.00 0.00. 0.00. League of:MN.Cities 600 0.00 600 00. 0.00 RCLLG 150 0.00 150-00 0.00 Subscriptions: 25 0.00 25 00 0.00 Gambling Distributions 3,000 0.00: 3,000 00 0.00 Planning and Zoning Professional Services 35,000 5,485.42 29,514 58 15.67 Engineering 10,000 0.00 10,000.00 0.00 Administration 0 3100 (31 00) 0.00 Building Inspections 0 0.00 0-00 0.00 Zoning Administration 2,200 350:00. 1,850;00 1.5.91 NPDES Training 250 0.00 250.00 0 00 NPDES Education 250 0.00 250.00 0.00 NPDES Administration 2,000 0 00 2,000 00 0 00 Recording Secretary 1,800 0.00. 1,800 00 0 00 Comp Plan Update 10,000 6,834.31 .3, € 65.69 68.34 Heritage € fall Operating Supplies 500 976 87(476.87) 195:37 Sales Taxe 0 19.48 (i 9 48) 0.00 Professional Services 5,000 1.,690.00 3,310 00 33 80 Internet Connection 0 0.00 0 00 0.00. Telephone 1,500 838. 08 661.92 55:87 Property Insurance 0 555.00 (555.00) 0 00 Electric Service 2,273 1,456.48 816.52 64.08 Gas. Service 7,667 1,209.62. 6,457.38 15.78 Water/Sewer Utilities 200 158.41 41-59 79..21 Repairs & Maint - Contractual 0 299.40 (299_4.0) 0.00 Reparis & Maint - Building 1,000 161.00 839 00 16 10. Buildings & Structures 3,000. 244.34 2,755.66 8.14 Other Equipment 4,500 12;105.40 (7,605.40) 269:0 t Police Regular Law Enforcement 65,826 48,952.44 .16,873.56 74.37 Special Law Enforcement 100 0 00 100.00 0:00 Dispatch Costs 2,500 1,438.50 1,061 5.0 57.54 Administration 700.0.00 700.:00 :0 00 Miscellaneous 125 0.00 125.00 0 00 Fire Fire Services 13,000 8,604 64 4,395.36 66.19: Fire Marshall Service 4,000 2,618:.00 1.,382 00 65.45. Animal Control Animal Removal. 500 0.00 500 00 0.00 Animal Enforcement 175 0,00 175.00 0.00 Building inpsectiorr. Computer Services 0 0.00. 0.00 .0-00 Miscellaneous 0 0.00. 0.00 0.00 Building inspections 5,000 2,977 37 2,022 63 59:.55 Building Secretary. 250 907 50. (657.50) 363.00 rage: 4 City of Gem .Lake: GENERAL .FUND Budgeted Statement of Revenues and Expenditures For the. Eight Months Ending August 31, 2008 Annual Year to Date Year to Date Budget Actual. Variance % Complete Cade Enforcement. 1,000 0.00. 1,000.00 0.00 Computer Services 0 1,265.00 (1,265 00) 0.00 Office Equip & Furnishings 0 0.00 0.00 0 00 Other Capital Outlay 0 0: 00. 0.00 0 00 Road Maintenance Gravel 1,000 0 OD 1,000.00 0.00. Engineering 8,000 1,479.89 6,52011 1850 Engineering 4,000 0:00 4,000.00 .0 00 NPDES Administration 650 0.00. 650 00 0 DO Street L.ights 1,000 54108 458:92 54.1I Street Repairs 13,500 0.00. 13,500.00 0 00 Dues & Subscriptons 50 42.19 7 81 84:38 Ice and Snow Removal Salt and Sand 4,800 2,826 55 1,973 45 58.89 Sales Tax 250 183.72 66 28 73.49 Repairs. & Mairit - Contractual 0 780.00 (780 00) D00 Snow Plowing: 14,000 6,060.00 7,940.00 43..29 Other Financing Uses. Operating Transfers OUT 25,000 0.00 25,000 00 0 00. Total Expenditutes. 435,779 1.7I,561..53 264,2.117.:47 39.37 Excess Rev Over. (Under) Exp $ 0 $ 48,251.75 (48,251 75) 000 Page: 1 City of Genm Lake PARKS AND PLAYGROUNDS FUND Budgeted Statement of Revenues and Expenditures For the Eight Months Ending August 31, 2008 REVENUES Park Dedication Fees interest Earnings Total Revenues EXPENDITURES. Total Expenditures Excess Rev Over (Under) Lxp S Year to Date • Year to Date Year to Date Budget Actual Variance % Complete 2,000 S• 0:00 (2;000.:00) 0.0fl: 1,880 0.00 (1;880.00) 0:00 3,880 0.00 (3,880.00) 0:.00 0 0.00 3,880 $ 0.00 0 00 0:00 0.,a.s0:00) 0 00 PEige; i REVENUES Local SAC Metro SAC Residential Sewer Charges Commercial Sewer Revenues Sewer Late Charges Transfers from Other Funds Interest Earnings Transfers from Other Funds Total Revenges EXPENDITURES. City of Gem Lake SEWER ENTERPRISE F U1'4 b Budgeted Statement of Revenues and Expenditures For the Eight Months Ending August 31, 2008 Year to Date Year. to Date Year to Date Budget Actual Variance: % Complete 1,200 S 650.00 (550,00) 54.17 0 1,825.00 1,1325..00 0.00 60,000 8,996.74. (51,003.26) 14.99 10,000 30,029.69 20,029.69 300.,30. 0 0.00 0.00 0.00 50,000 0.00 (50,000.00) 0.00 0 714.03 714.03 0.00 0 0.00 0,00 0 00 121,200 .42,2.15,46 (78,984.54) 34..83 Wages and Salaries 2,520 0.00 Employer Ccintrib - Retirement 360 .0.00 Office Supplies 500 69.00 Operating Supplies 0 000 Postage 0 34.85 Auditing Services 2,500 0,00 Engineering 10,000 0 00 Legal 200 0.00 Administration 7,500 0 00 MC1 5 Charges 17..300 12,929 67 Locates 800 237:87 Financial Services 8,000 3,528.75 Computer Services 0 1,890.00 Metro SAC Charges 0 0.00 Repairs & Maim - Contractual 10,000 0.00 Depreciation 0 0.00 Sewer Inspections 0 0.00 Sewer Flushing 0 0.00. Total E pendittues 59,680 18,690 141 Excess Rev Over (Under) Exp 61,520 $ 23,525;.32 (2,520 Q0) (360.00) (431 00) 0.00 34 85 (2,500 00) (10;000.00) (200 00) (7,500 00) (.4,370.33) (562.13) (4;47] .25) 1,890.00 0.00 (10,000.00) 0.00 0.00 0.00 (.40;989..86) (37,994.68) 0 00 0.00. 13 80. 0.00 000 0.00. 0 00 0.00 0.00. 74.74 29: 73 44.11. 0 00 0.00. 0 00 000 0 00 0 00 31 3? 3824 Page: 'I REVENUES Park Dedication Fees Interest Earnings Total. Revenues. EXPENDITURES Total Expenditures: Excess Rev Over (Under) Exp City of Gem Lake PARKS AND PL-AYGROUNDS FUND Budgeted Statement of Revenues and Expenditures For the Light Months Ending August 31, 2008 Year to Dale Year to Date Year to Date Budeet Actual Variance 2,000 $ 0 00 1,880 0 00 .3,880. 0.00. $ 3,880 $. 0.00 0.00. %:Complete. (2,000=00) 0 00 (1,880.00) 0 00 (3,880.00) 0:00 (3,880..00) 000 0 00 0 00 Page: I REVENUES Current Special Assessments Deling Special Assessments Penalties & Interest Interest Earnings City of Gem Lake 2004 DEBT SERVICE FUND Budgeted Statement of Revenues and Expenditures For the Eight Months. Ending August31, 2008 Year to Date Year. to Date Year to Date Budget Actual. Variance 72,000. $ 22,177 1 1 0 70 27 0 8,914 78 6,669 1,159 88: Total Revenues 78,669 EXPENDITURES Principal Interest: Fiscal Agent Fees Total Expenditures Excess Rev Over (Under) Ex .32,322.04 52,207 52,207 00 18,436 18,435..34 50 0 00 70,693 70,642.34 (49,8 22.89) 70.27 8,914.78 (5,509 12) % Complete 30:80 0. 00 000 17 39 (46,346:96) 41.0.9 0:00 (0.66) (50 00) (50.66) 7,976 S. (38,320.30) (46,29630) 1.00 00 100.00 0 00 9993 (480 45) Panty City of Gemlrake 2006 DEI3'T SERVICE FUND Budgeted Statement of Revenues and Expenditures For the Eight Months Ending August .3 i, 2008 Year to Date Year to Date Year• to Date Bailee( Actual Variance REVENUES % Complele Current Special. Assessments 28,000 $ 7,761,96 (20,238.04) 27 72 Doling Special Assessments 0 0 00 000 0 00 Penalises & Interest 0 4,1.32.21 4,132.21 0 00 Interest Earnings 2,973 1,0.78.19 (1,894.81) 36 27 Transfers From Other Funds 0 0.00 0 00 0.00 Total Revenues EXPENDITURES Principal Interest Fiscal. Agent Fees Total Expenditures Excess Rev Qver (Under) Exp 3.0,973 12,972.36 (18,000.64) 20,000 .20,000.00 0.00 10,105 28,232 50 18,127.50 50 0.00 (50.00) 30,155 43,232.50 18,077 50 818 $ (35,260.14) (36;078.14) 41 88 100.00 279.39 0.00 159.95 (4,310;5.3) Page: City of Gem Lake 2007..DEI3T SERVICE FUND Budgeted.Statement of: Revenues and Expenditures. For the Eight Months Ending August 31, 2008 • Year. to Date Year to Date Year to Date .Budget Actual Variance °/a Complete REVENUES Current Property Taxes. 53,900 $ 5,773.72 (28,126.28) 47.82 Delinquent Property Taxes 0 0 00 0.00 0.00 Fiscal Disparities 0 642 20 642.20 0.00 Interest:Eaniines I,000 265,74 (734.26) 26.57 Total Revenues 54,900 26,681 66 EXPENDITURES (28,218 34) 48 60 Principal. 0 0_00 0.00 0.00 Interest 40,.384. 22,256:54 (18,12746) 55:11 Fiscal .Agent Fees 450 450 00 0.00 100.00 Total Expenditures 40,834 22,706 54 (18,127.46) 55.61 Excess Rev Over (Undct) Exp S 14,066 $ 3,975 12 (10,090.88) 28.26 Page`. r City of Gem Lake CITY HALL CONSTRUCTION Budgeted Statement. of Revenues and Expenditures For the Eight Months Ending August 3 I , 2008 Year. to Date Year to Date Year to Date .Budget Actual Variance REVENUES Interest Earnings $ 3,000 Bond Proceeds 0. Total Revenues 3,000 EXPENDITURES Engineering. Legal Administration Miscellaneous Conference Registrations Meeting Preparation Architect Fees Legal Notice Preparation Electric Service Buildings & Structures. Construction Interest Fiscal Agent. Fees Total Expen.ilitures Excess Rev. Over (Under) Ex °%:Complete 164.12 (2,8.35:88) 5.47 0.00 0:00 0 00 164.12 (2,835.88) 5.47 0 0.00 000 000 0 0 00 0.00. 0.00 0 3,584 72 3,584.12 0 00 0 000 000 000 O 0 00 0:00 0.00 0 0,00 0 00 0:00 0 2,041 36 2,04136 0.00 0 0.00 0.00 0:00 0 1,477.88 1,47.7 88 0:00 3,000 3,191.45 191.45 106.38 0 40,452:0.0 40,452.00 0.00 O 0.00 0.00 0.00 O 0 00 0.00 0.00 3,000. 50,747-41 0. $ {5.0,58.3.29): 47,747 41 1,691 58 (50,5.83,29) 0.00 Pnee I City of Gem Lake SEWER 1NTERPR1SE FUND Budgeted Statement of Revenues and Expenditures For the Eight Months: Ending August 31, 2008 Year to Date Year to Date Year to Date l3udnet. Actual Variance REVENUES % Complete Local SAC 1,200 $ 650-00 (550,00) 54 17 Metro SAC 0 1,825 00 1,825.00 0 00 Residential Sewer -Charges. 60,000 8,996 74 (51,003..26) 14.99 Commercial Sewer Revenues 10,000 30,029 69 20,029.69 300.30 Sewer Late Charges 0 0.00 0.00 0.00 Transfers from Other Funds 50,000 .0.00 (50,000 00) 0.00 interest Earnings 0 714:0.3 714.03 0.00 Transfers from Other Funds 0 0 00 0.00 0.00 Total. Revenues EXPEND 1T1JRES- Wages and Salaries Employer Contrite - Retirement Office Sipplies. Operating Supplies Postage Auditing Services Enigineeri ng Legal Administration MCES Charges Locates financial Services. Comptiter Services Metro SAC Charges Repairs 84_ Maim _ Contractual Depreciation Sewer Inspections Sewer Flushing Total Expenditures Excess Rev Over (Under) Exp 171,200 42,2.15_46 2,520 0.00 360 0.00 500 69.00 0 0.00 0 34.85 2,50.0 0 0.0 10,000 0:00 200 0.00 7,500 0.00 17,300 12.,929. G7 800 237:87 8,000 3;528.75 0. 1,890.00 0 b. 00 0.00 000 000 0.00 10,000 0 0 0 59,680 61,520 $ 18,690:14 (78,984.54) (2,520 00) (360.00) (431.00) 0,00 34.85 (2,500.00) (10,000.00) (200.00) (7,500.00) (4,37033) (562 13) (4,471.25) 1,890.00 0.00 (10,000 00) 0.00 0.00.. 0.00 (40,989 86) 23,525.3, .(.3.7,994.68) 34:83. 0.00 0.00 1.3.30 0 00 0.00 0.00 000 000 0.00 74 74 29,73 44.11 0.00 0.00 0 00 0 00 0.00 0 00 3i-32 38.24 CITY OF GEM LAKE, MN 4200 Otter Lake Road Gem Lake, MN 55110-3227 Telephone 651-747-2790 Planning Commission results, 9-2-2008 The September 2008 Gem Lake Planning Commission meeting was called to order at 7:00 by Chairman Lindner. Present were Commissioners Derek•W ippich and alternate commission Beth Herzog. Also present were Mayor Paul Emeott, Rob. Hansen, Trevor Oliver, Steve Herzog, Bob Uzpen and Tom Hansen. Paul handed out draft copies of some proposed changes to the Zoning Ordinance (the current zoning ordinance in effect is 43J, though McNulty's parcels are under version 43H). Discussion focused on how much of Marc Putnam.':s concept plan. does Gem Lake wish toincorporate intothe new zoning ordinance. Marc has proposed selling Gem Lake some enacting codes he has in place that willhelp the city put parts of the new zoning ordinance into effect, but Chairman Lindner wishes to make an attempt to defne the mixed use parcels without calling on Putnam's resources. Trevor Oliver said Kelly and Fawcett have some: resources available as well. The main emphasis will be to capture the intent ofPutnam's'concept guidelines as the city has incorporated parts of his text in the comprehensive plan. One key will be to proceduralize the steps needed for development so developers know from the outset what the city will approve and will expect the areas to look like. Another key is to matte sure the developers pay the cost of plan review, especially as Marc Putnamhas alsooffered to serve asplan reviewerfor those areas covered under his proposed guidelines. Our PUD ordinance must define what developments are allowed. Trevor suggested "Smart Codes" (that utilizesome-form-based zoning) may behelpful in getting a PUD anda concept plan: to work in concert. If we have a form -based master plan, then design guidelines become the focus of getting a development to look the way the city envisions what a development should look like. As a help, our new zoning ordinance will need to define certain. concepts raised in Putnain's.guidelines (Le., "villas," "row houses,' "neighborhood edge," "neighborhood center,' etc.). Marc introduces many new terms that will require further study and review. We then had a brief discussion on possible changes to the subdivision ordinance, but Trevor did not think major changes would be necessary for this ordinance akin to zoning changes. We also discussed specific parcelsthat may be the focus for future development and how best: to planfor sewer to those areas, particularly along Goose Lake Road towards western Gem Lake (note; nothing is imminent, but we want to make sure we have discussions early on in the process so we can be better prepared for when formal proposals comeour way). Look for us on the World Wide Web at: geiniakemn.org Paul reviewed the timetable for the draft comp plan. It is being forwarded to local cities, water organizations, and the school district. The Met. Council will also get a draft copy. Hopefully by June, 2009.our new' plan will be in effect. By that time ourwater management plan should also be in effect. Our October meeting will be held on the first Tuesday as scheduled, but our November meetingwill be rescheduled due to the election. The November meeting will be moved to Monday, November 10 unless there is some scheduling conflict with City Hall in which case it will be Wednesday, November 5. Lindner adjourned the meeting at 8:30. Jim Lindner Planning Commission chair Look for us on the World Wide Web at:gemiakemn.org