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Home My WebLink About2008 10-21 CC MINUTESCITY OF GEM LAKE 4200 Otter Lake Road White Bear Lake, MN 55110. ai&Mayor. Minutes of Gem Lake City Council Meeting. 21 October 2008 The. regular meeting ofthe.City Council:of the. City of Lein Lake was called to. order by Mayor Erneott on Tuesday,. October. 21, 2.008 at:7:10 min the Gem Lake City Hall meeting room. Thefollowing: members were present: Mayor Paul. Emeott; Council members Gretchen Artig-Swomley, Tom Rasmussen, and Chuck Watson. Absent Councilrnember Schilling. Also present were. Attorney Trevor Oliver, City Treasurer Jessie Hart and Teresa Tice, Recorder. Other members of the public were also in attendance per the sign in sheet sent around the room. APPROVAL OF AGENDA AND MEETING MINUTES A) Minutes of City Council meeting of September 2008: Upon motion by Rasmussen, seconded by Artig- Swomley, the council approved the minutes of the September 2008 Council meeting. Ayes-4 Nays-0 B) Minutesof the City. Council. Workshop of October 6, 2008. None submitted. C) Minutes of the Special City Council meeting of October 10, 2008:.Upon motion by Rasmussen, seconded by Artig-Swomley, the council approved the minutes of the Special City Council meeting on October10, 2008 approving election judges. Ayes — 4 Nays -- D) City Council Agenda: Mayor. Emeott called for additions, deletions and corrections to the agenda. Upon motion by Watson, seconded by Rasmussen, the councilapproved the agenda for the. October 21, 2008,.Council meeting: Ayes --4 Nays —:0 COMMITTEE REPORTS Planning Commission October meeting report (Jim Lindner): Upon motion by Artig-Srvomley, seconded by Watson, thecouncil approved the. October 2008 Planning Commission meeting report.. Ayes-4 Nays — 0 PRESENTATIONS FROM THE FLOOR. Mayor Emeott opened the floor to the public. Therebeing no speakers, Mayor Emeott closed the floor to the public. PUBLIC NOTICES None. OLD BUSINESS A) City Newsletter (Artig-Swomley):. Topics proposed for future editions of the city newsletter to include Veteran's Day -Profile of a veteran; Election results; New ordinances; Carbon Monoxide detectors. B) City MS4 report for 2007 (Watson): No report NEW BUSINESS A) Acceptance and: approval. of 2007 Financial Auditors report: Uponmotion by Artig-Swomley, seconded by Watson, the council approved that the 2007 Financial Auditors report be accepted. Ayes — 4 'Nays— 0 B). Approval of payment of claims for September -October 2008: Mayor Emeott referred.. the Council members to thelisting of payments requiring. approval. Mayor Emeott stated that one of the bills submitted is .for the final payment to the contractor for city hall. Discussion occurred regarding what the next step is:to contestsome of the charges. Attorney Oliver suggested that the city may need to file a claim of protest with Rafferty with all of the. grievances still outstanding, but that he would need to lookcloser at the proper way to handle this. Payment of claims for time period above, with the exception of the final payment to the contractor for the Gem Lake City Hall pending legal advice, was unanimously approved as indicated by Council member's signatureson this document. C) Approve new City of Gem Lake Policy Book: Mayor Emeott. referred Council members to their copies of a City of Gem Lake Policy Book. This books takesmany of the frequently asked about ordinancesand places them in a manual that the City Secretary can reference. It is a synopsis of the ordinancesas they currently stand with the exception of anew deer hunting policy. Discussion centered on the fact that some of these ordinances still need revision. Upon' motion by Watson, seconded by Artig-Swoniley, the council approve that the City of Gem Lake Policy Book be adopted with the addition of the deer hunting policy, Ayes -- 4: Nays — 0 D) Resolution 2008-10 — Certify delinquent sewer billings to Ramsey County: Mayor Emeott presented a resolution that gives the City Clerk authorization and direction to certify two delinquent sewer charges to the Auditor of Ramsey County for inclusion in property taxes. Upon motion by Artig-Swomley, seconded by Watson, it is RESOLVED that thetwo delinquent sewer charges be certified to the Auditor of Ramsey County, Ayes -- 4 Nays.— 0 E) Resolution 2008-11 Certify delinquent fire inspection billings to Ramsey County: Mayor Emeott presented a resolution that gives the City Clerk authorization and direction to certify five delinquent :fire inspection charges to the Auditor of Ramsey County for inclusion in property taxes. Upon motionby Artig-Swomley, seconded by Watson, it is RESOLVED that the five delinquent sewer charges becertified to the Auditor of Ramsey County. Ayes — 4 Nays -- 0 F) Acceptance of new City Ordinances: Upon motion by Wasson, seconded by Artig-Swoinley, the council approved the :acceptance. of City Ordinances No. 87,:No. 88, No, 89, No. 92, No. 95,No. 100, No. 102, and No. 104 by voice vote: Ayes — 4 Nays — 0 G) Approve publishing of synopsis of new Ordinances in White Bear Press: Upon motion by Watson, seconded by Artig-Swoinley, the council approved the publishing of:a synopsis of the new City Ordinances in the White Bear Lake Press. AYes'— 4 Nays — 0 H) Shall the City of Gem Lake establish a Stormwater Utility to pay for stormwater projects? Mayor Emeott askedthecouncil how they felt stormwater utility billing should be collected moving forward. Jessie Hart stated that currently storm water billing is part of each resident's .property taxes. :This results in some properties paying More. than their fair share of the costs and some with greater amounts of run-off water notpaying any of the costs. The. Council agreedthat an ordinance for Stormwater Utility should be put together and a feeschedule brought before the council for approval to bill this as part of the city Utility Charge rather than in property taxes. I) Possible Web streaming of Gem Lake City Council Meetings using cable casting equipment: Mayor Emeott asked the council if they .felt there was resident interest in web streaming the "City Council meetings. Discussion that the city isn't legally obligated to do this, and being Gem Lake is such a small city, the cost would be hard to justify. It was suggested that this idea bebrought up again next year. Mayor Emeott also informed Council members that the citynow receives $3000 per year from Comcast for right; of way maintenance. J) Presentation: Gera. Lake Quarterly Financial Report — 3rd Quarter (Jessie Hart): City Treasurer Jessie presented the 3rd Quarter 2008. Financial report. The. General Fund revenue is slightly above anticipated levels and expenditures are well below budgeted levels. Treasurer Hart is anticipating that the City's expenditures will finish the year below or near budgeted levels while revenues will be above budgeted revenues. K) New City Policy on Investments (Jessie Hart): Jessie stated that having a formal written investment policy is. important for the City of Gem. Lake to have in placeas it requires brokers and bankers to ensure what they are proposing coinplies with state statutes as well as the City's investinentpoliicies. In addition, by setting up an Investment Trust Fund for pooled investments, a higher rate of return willbe possible on investments. Upon motion by Artig-Swomley, seconded. by Watson, the council approved the adoption of the Investment Policy and authorizes the Treasurer to implement the Investment Trust Fund for pooled investments by voice: vote. Ayes -- 4 Nays — 0 L) New City Policy — Identity Theft Prevention program: Red Flag. Rule (Jessie Hart): City Treasurer Jessie. Hart reported that as of November 1, 2008, an identity theft prevention program must be in place under the federal FACT Act. The ruleapplies to utilities as "creditors".. The City of Gem Lake wouldberequired to comply as it bills for utilities: The Red: Flag Rule requires Assignment of a Program Administrator, Appointment of a Privacy Committee, Development and Identity Theft Prevention Program, Approval of the Program by November 1, 2008, and Updates to the prograni.as needed. Council members received :a copy of a program that meets these requirements and it is requested that the Council move to adopt the program. Upon motion by Watson, seconded by Artig-Swoinley, the councilapproved the adoption of the City of Gem Lake Identity Theft Prevention Program and authorizes the Treasurer to implement and direct the Program as identified in the Program document. Ayes 4 Nays — 0 M) Review Lawful Gambling Report for 2007-8 (Jessie Hart): City Treasurer Jessie Hart reported thatthe city currently collects 2% of net profits from organizations licensed to operate lawful gamblingwith the. City. 11iis moneyis placed ina fund for disbursement for charitable contributions. Currently there is money that should be spent in this fund. Treasurer Hart is requesting the Council make a decision on how they wish ° to spend any balance for 2008. The council discussed donating money to White Bear .Lake . food shelf, Lake Area Transit, for an ACC, and for Willow Lake Elementary School. Mayor.Emeott stated that a presentation from Willow Lake Elementary School will be requested so that the council can determine what they might fund. Upon motion by Ar1ig-Swomley, seconded by Watson, the council approved the donation of$500 to the White Bear Lake Hood Shelf and $500 to the Lake Area Transit.: In addition, the council approved obtaining the costs associated with purchasing an AED for the City Hall and for training. Ayes — 4 Nays -- 0 PRESENTATIONS FROM THE FLOOR Mayor Emeott opened the floor to the public. There being no speakers, Mayor Enieott.closed the floor to the public. FUTURE CITY COUNCIL MEETINGS: Next City Council Workshop --Workshop scheduled for Wednesday, Nov 5,.2008. Agenda. item -- Budget Discussion.2009 Next City Council Meeting -- Tuesday, November 18, 2008 at 7:00 p.m. in the Gem Lake City Hall. ADJOURN: The October 2008.regular meeting of the City Council wasadjourned at 9:22 p.m. AUTHORIZED: October, 2008 APPROVED: November, 2008 ATTEST: A ]"PEST: Teresa Tice, Recording Secretary Paul R. Emeott, Mayor Certified Copy. Attendance List for Gem Lake City Council Meeting: October 21, 2008 Jim Lindner Bob Uzpen Steve and. Beth. Herzolt Planning . Commission Big Fox Road Goose Lake Road