HomeMy WebLinkAbout2008 11-18 CCPCITY OF GEM LAKE, MN
City Council Agenda.
November 18, 2008
CALL TO ORDER - By Mayor Emeott at PM
CALL OF ROLL
Emeott, Artig-Swomley, Rasmussen,Schilling, Watson
OTHERS IN ATTENDANCE . (Attach list)
APPROVAL OF CITY COUNCIL MINUTES AND AGENDA
A) Minutes of City Council meeting of October 21,.2008
B) City Council Agendafor this meeting
COMMITTEE REPORTS
Planning Commission November meeting report - (Accept report)
PRESENTATIONS FROM THE FLOOR
5 minutes maximum allowed for this part of meeting
OLD BUSINESS`
A) City Newsletter — Next Edition features.
B) City. MS4 report for 2007 — Chuck Watson
C) Award Lawful Gambling proceeds from 2007 & 2008
D) Shall the City of Gem Lake establish a Stormwater Utility to help pay for stormwater projects ?
NEW BUSINESS
A) Approval of payment of claims for October -November 08
B) Financial report Sept -Nov 08
C) City budget suggestions
D) Meeting of Canvassing Board - Election 2008
E) Metro Council comments on 2008 Comp plan — preliminary review
F) City Engineer contract for 2009 — SEH - Judson Geese
G) City Engineer comments on 2007 (and upcoming 2008) MS4 report — Justin Geese
H) Mapping or Stormwater outfails from city — required as part of City MS4 report.
I) City Engineer report of possible grants for "public .improvements" —Economic.. Stimulus from
Federal Government — Justin Geese
1) Snow plowing contract 2008-2009 — Schifski
K) ISTS system inspection report.
PRESENTATIONS FROM THE FLOOR
5 minutes maximum allowedfor this part of meeting
FUTURE CITY COUNCIL MEETINGS
Next City Council workshop Monday Decernber I; 2008 7 PM - City Hall meeting. room
Agenda items — Budget
Other date/time.
Next City Council .meeting --- Tuesday, December 16, 2008 7 PM _ City Hall meeting room
Other time
ADJORNMENT
CITY OF GEM LAKE, MN
4200 Otter. Lake Road
Gem Lake, MN 55110-3227
Telephone 651-747-2790
Planning Commission results, 11-10-2008
The November 2008 Gem. Lake Planning Commission meeting was called to order at
7:05 by Chairman Lindner: Present Were Commissioner Craig Rafferty. Also present
was- alternate comrnissioner Beth Herzog, Gretchen.A rtig-Swomley,. Trevor Oliver, .Gary
Tangwell, Rob Hansen, and Mayor Paul Emeott.
Zoning Ordinance.
Paul Emeott reviewed the draft zoning map intended to reflect the new zoning ordinance:
The R4 from the existing zoning ordinance area remains the same. The R2 and R3 .from
the current ordinance has been combined into one area identified as.R3. Discussion then.
turned to the new residential categories,.RE (residential estate) with 5 acre minimums and
RX (residential executive) with three acre minimums, The "Barn Lot" (called such
because for years the Lunde designed barn and. outbuildings were .on this parcel: though
now the barn has been relocated to another parcel) on our draft map was.listed as RE .
though the.ensuing discussion revolved around it possibly being.placed in RX: Trevor
Oliver said it could ga. in either, but the question. is how:small the city wishes to make.
lots of this parcel. Keeping it "RE limits future subdivisions while classifying it as RX..
would allow for. more individual lots. There are some existing conditions to consider
before any decision. is ever made. First, this lot. is part of an existing planned unit
development (PUD) that dates from the 1980s or 90s (even though PUD.was not
officially partof the City zoning ordinance until the last year or two): Also, the South
Road Owner's Association set limits on how many parcels can be served by the road they
own in common. While the debate wavered between placing the "barn lot" in either
estate or executive .zoning district, the question of what is the intended result kept coming
up. We opted to keep it in the estate district and add other parcels near. it far better
consistency around the lake.
We then focused on the golf course and the fact that it should operate under a conditional
use permit (CUP). The City cannot force a CUP on the golf course if they currently are a
conforming lot and/or if the golf course predates the current zoning ordinance (which
dates from about 1963).
The balance of our night involved discussion on the "Gateway" planning area. We
reviewed Paul's draft of the residential mixed use (RMU) which allows for different
types of residential uses within a parcel that may include certain commercial uses if they
compliment the residential uses. Since a master plan is required for developing this area,
the city will have proposals reviewed by a planning consultant as determined by the city.
Marc Putman is one example, but not necessarily the only option.
Look for us on the.World Wide Web at.griilakeinn.org.
Rob Hansen questions the logic of the RMU because it doesn't reflect the intent of the
comprehensive plan which allows for other types of mixed uses (business -oriented) along
County Road E. Lindner said the current map does not reflect the decision to have more
intensive commercial mixed uses closer to Tousley Ford which then transitions to more
residential uses moving westward. Trevor also recommended cleaning up redundancy as
both Paul's proposed sections 9 and 14 reflect the need for master planning. We then
discussed identifying the Gateway area as its own zoning district. This appears attractive.
as it gives both the City and future developers maximum flexibility in whatever future
plans are presented. Per Trevor, there needs to be work focused on giving the "shapes"
as suggested by Marc Putman some meaning. The shapes as they appear on Marc's
concept plans could be anything from single family houses, to multi -family houses, to
strip malls, to whatever would appropriately fit within the parcel. We will try to have
Marc attend an upcoming meeting to explain the intentions of his concept plans
compared to us attempting to define them in our zoning ordinance. If the Gateway area.
becomes a zoning district several items will need to be considered. Mixed uses, PUD,
Marc Putrnan's intent, forth -based options, and infrastructure will all need to be included
as part of the discussion.
Goals.
Gretchen suggested the Planning Commission set goals for itself for the year 2009 as a
way of gauging its progress and success.
Future Planning Commission
Since Lindner was elected to the city council, there will be a new chairperson for the
2009 Planning Commission. The city council will consider those candidates who are
interested.
There being no further business Lindner adjourned the meeting at 9:23PM. The
December Planning Commission meeting will be moved to Tuesday, December 9 to
accommodate White Bear Township's budget meeting scheduled for December 2.
Jim Lindner
Planning Commission chair
Look for us on the World Wide Web at gemlaketnn.org
Inspect Minnesota & Midwest Soil Testing
Brian Humpal President - MPCA Licensed Designer, Inspector, installer, and Purtrper
November 12, 2008
City of Gem Lake
2400 Otter Lake. Road
C ern Lake, MN 55.110
Subject: City of Gem Lake semi-annual septicsystem maintenance_ inspections.
Dear Mayor and Council,
Tlieannual septic system maintenance inspections were.. completed on October 21, 2008; Of the
108 septic systems inspected, 7 systems were found to be due for maintenance. pumping; the
property owners were, advised to pump their system: Two septic systems ►were found to have
.unsafe manhole covers; the property owners have been advised to repair or. replace these
rnanhole covers. During the annual inspections, no systems were found .that were. in need of
irnrnediate repair.. However, two systems were. found to have a .liquid level above the systems
designed operating level. I advised these. owners .that their tanks needed to be pumped and that
they should have a septic system. designer or maintenance provider investigate the reason for the
liigh liquid levels.
In general, the health of the. City's septic systems appears to be good at the present time.
If you have any questions or comments, please feel free to contact me at 651-493-2682.
Sincerely,
Brian Humpal
Gem Lake Septic.. Inspector
P.O. Box .38:3.• Hugo, MN 55038 • Phone (651) 493.2682 •:Fax (651) 493-2683.
T. A SCHIFSKY elk SONS, INC
Tennis .Courts
1 andicape Rock
Salt. Sand
October 9, 2008
2370 Highway 36
NORTH ST. PAUL, MINNESOTA 55109
Telephone 551-7.77-131.3
Fax 651-777-7843
www.taschifsky.eon
Paul Enieatt
City of Gem Lake
4707 Hwy GI
P.O. Box:253
White Bear Lake, MN 55.110
Hot Mfrs - Wholesale and. Retail
13itunlinous Surfacing
Ci'us hed Rack and Gravel
RE: Tessier Rd, Haven Ln, Big Fox Rd, Little Fox Lane, Scheuneman Rd (Otter Lake
Rd to FIwy G 1), Hoffman Rd (E of 61 & N & S of CR E), & Frontage Rd.
Dear Paul,
These arc our hourly prices for snow removal equipment for the 2008-2009 snow
plowing season, as per your request.
LARGE TRUCK WITH PLOW .$1 b5:00 I-IR
TRUCK FOR SPREADING SALT SAND 132.00 "
SALT SAND PER TON. 34.00 "
Salt Sanding by request
Fuel surcharge may apply.
Thank you
Accepted by
City of Gem Lake
T,A. Schifsky & Sons, Inc.
David W. Schifsky
F:1Snow Plow Season\2008-2009 Snow Plow SeasonlCity of Gem Lake.doc
SEH
November 7, 2008
Honorable Mayor and City Council
City of Gein Lake
4707 Hwy 61 #253
White Bear Lake,MN 55110-3227
Dear Mayor and Members of the Council:
RE: City of Gem Lake
City Engineer Services.
SEH No. A-GEMLKK0401,00 10.00
Thisletter supplements the Agreement for Professional Services between the City of .Gem Lake and Short
Elliott Hendrickson Inc (SEH®) dated January 1, 2002. The original Agreement provides for the review
and modification of the billing rates on an annual basis.
We have reviewed the rate table m effect for 2006 and the staff currently assigned to the. City of Gem
Lake. With the varietyand number of staff providing services to Gem .Lake, we feel thatit is easier to
provide a range of rates for the different positions. This will provide the City with more accurate billing
and lower costs. The change in the mileage rate reflects the IRS rate, which SEFI uses to reirnburse
employee mileage. SEH typically has not: charged mileage unless there are special staff needs from other
offices. We will continue this for 2008-2009.
A copy of the.. revised Exhibit C-1 is attached which includes the revised rate table and schedule of
expenses for :2008-2009. With your approval, :this rate .table would take effect beginning December. 1,
2008.
I would like to thank you again for the opportunity to continue our relationship with the City of Gem
Lake. If you have .:any questions, please don't hesitate to contactme al 61.2.758.6757 and/or.
jgesc@ sehinc.coni_ You can execute the terms of this Supplemental Agreement by providing signatures.
below and returning one copy to our office.
Sincerely,
Justin M. Gese, PE
City Engineer
City of Gem Lake
By:
Title
By:
Title:
Short Elliott Hendrickson inc., Sutler Square Building, Suite 710C, 100 North, Gth Sireet, Minneapolis. MN 55403-J5 [5
SEH is an cgtial npportunity.empioyer wwvi.schinc.com l G12.750.6700 866.830:3386 l 612158:6701 fax
Exhibit C-1
to Agreement for Professional Services
Between City of Gem Lake (Owner)
and
Short Elliott Hendrickson Inc. (SEW)
Dated December 1, 2008
Payments to SEH for Services and Expenses
Using the Hourly Basis Option
The Agreement for Professional Services is amended and
supplemented to include the 'following agreement of the
parties:
A. Hourly Basis Option
The Owner and SEH select the hourly basis .for
payment for services provided by SEH; SEH shall be
compensated monthly. Monthly charges for service!
shall he based on SEH's current billing rates for
applicable employees plus chargesfor expenses and
equipment. Current billing rates shall he either the Rate
Table Method of Personnel Method as indicated in the
Supplemental Letter Agreement..
I. Rate Table Method - Current billing rates for
employees shall he those listed on a standard rate
tablesubmitted and approved as part of this
Agreement. The employee rases in the approved.
tale tables shall include the cost of computers and
cellular phones. The cost or other expenses and.
equipment shall be paid for as reimbursable
expenses as identified in Paragraphs 13 and C of
this Exhibit C-1,
SEH will provideanestimate of the costs for services
in this Agreement. It is: agreed that after 90% of the
estimated compensation has been earned and it it
appearsthat completion of the services cannot be
accomplished within the- remaining 10% orthe
estimated compensation, SEH will .notify the Owner
and confer with representatives :ol'the .Owner to
determine thebasis for completing the work,
Compensation. to SEH based on the Rate Table Method
is conditioned on completion of the work within. the.
effective period of the rate table. Should the time
required to complete the work be extended: beyond this
period, the rates in. the Rate Table shall be
appropriately adjusted.
B. Other Provisions Concerning Payments
L. Invoices will he prepared in accordance with
SEH's standard invoicing practices and will he.
submitted monthly to Owner by SEH, unless
otherwise agreed.
2. Invoices are due and payable. within 30 days of
receipt. tf Owner fails to make any paymentdtte
SEH for services and expenses within 30 days
after receipt ofSBH's invoice therefor, the
amounts due SEH. will be increasedat the rate of
1.0% per month (or the maximum rate of interest
permitted by law, if less) from said thirtieth day.
SEH may, after giving seven days written notice
to Owner, suspend services under this Agreement
until SEH has been paid in lullall amounts due
for services, expenses and other related charges..
Payments will be credited firstto interest and then
to principal. Further, SEH reserves the right to
retain products or serviceuntil all invoices are
paid in full_ SEH will not be Iiable for any claims
of loss, delay, or damage by Owner for reason of
withholding services or products of service until
allinvoices are paid in full.
3. In the event ora disputed or contested invoice,
only that portion so contested may bo withheld
flom:payment, :and the undisputed portion will he
paid.
4. Should taxes, :fees or costs he imposed, they shall
be in addition to SEF-i's estimated total
compensation_
C. Expenses
The following items involve expenditures made by
SEH employees or prolbssional consultants on behalf
of the Owner. Their costs are not included :in the hourly
charges made for services and shallbe paid for as.
dcscribed.:i n this Agreement,
1. Transportation and:. travel expenses.
2. Lodging and meal expense connected with the
Project.
3. Fees paid, in the name of the Owner, .for securing
approval of authoritieshaving jurisdiction over
the Project.
4 Report, plan and specification reproduction
expenses.
5. Other special expenses required in connection
with the Project.
6. The costar special consultants or technical
services as required. The cost of suhconstiltant
services shall include actual expenditure plus
Short Elliott Hendrickson Inc.
(Form 0210810S)
Exhibit 0-1 - 1 City. of Gem Lake
10%markup fur the cost of administration and
insurance.
The Ownershall pay SEE' monthly kir expenses.
D. Equipment Utilization
The utilization of specialized equipment,including
automation equipment, is recognized as benefiting the
Owner, The Owner, therefore, agrees to pay the cost.
foe•. the use of such specialized equipmenton the
project. SEN invoices to the. Owner will contain
detailed information regarding: the use of specialized
equipment on the project and charges will he based on
the standai'd rates forthe equipment published by SEN.
The Owner shall pay SEN monthly for equipment
utilization.
Short ElliottHendrickson Inc.
(Form 02/08/06)
Exhibit C.t. - 2 City of Gem Lake.
SEH Hourly Billable Cost Range
Classification lit Billable
Rate(1)
Office Staff
Principal $142.50 - $199.80
Project Manager $1 12.50 - $.185.75
Project .Engineer/Architect/Planner/Scientist $93.50 - $164.75
Staff Engineer/Architecl/Planner/Scientist $81.00 - $127.00
Lead Technician $83.80 - $135.0.0
Senior Technician $79.75 - $1 10.00
Technician $61.50- $99.50.
Associate Technician $56.40 - $75.60
Word Processor $56.00 $85.00
General Clerical $56.00 - $85.00
Graphic Designers $76.00 - $104.00
Ficict Staff
Lead Project Representative
Sr. Project Representative
Project Representative
Survey. Party Chief
Survey rnstrnnienl Operator
Survey Assistant
{it
The actual rate charged is dependent upon the
hourly rate of the employee assigned to the.
project. The rates shown are subjcci to change.
Effective: December 1, 2008.
Expires: December 31, 2009
seh hpurly tiilfatiie cast range.
$90.00 - $135.00
$85.80 -. $.120.10
$65.00 - $103.00
$73..50 - $133.45.
$62.50- $77.95
$46.00-:$76.00
Schedule of Expenses
Vehicle Mileage Rates
All Vehicles $0.505/mile
Vehicle Allowance Costs
Resident Project Representative
Survey Van
Computer Equipment
Computer Charges per Direct Hour of Labor
Total Station With AutoLock
Total Station without AutoLock
Global Positioning System (GPS)
$13.00/day
$4.50/hour $0.5051mile
$3.00/hour
$20.00/hour
$10.00/hour
$25.001hour
Other expenses for additional items may be required by
the Owner to fulfill the terms of a specific authorization
Traffic Counter
Video Camera
Boat Rental
ATV Rental
Snowmobile Rental
Wastewater Sampler
Evaluation Equipment
Gas Meter
Tooke Gauge (Paint Identiik ation)
UT Gauge (Metal Thickness)
F:Icnmeter (Adhesion Strength)
Dry Film Thickness Gauge
Nuclear Density Tester
Flow Meters
$25.00/unit/count
$4.001hour plus tape
$100.00/day
$ I00.00/day
$100.00/day
$340.00/week
$20.001dayR
$20.00/clayf
$20.001day'=
$2O.0O/day'
$ I.2.00/day'
$200.00/week
$75.001week
Safety Equipment
Includes: Tripod/Retriever S.ystem; Belts; Lanyards $30.0O/day'
On projects extending tine: (I) week or. longer, Ibis cost represents
weekly rates.
Effective: December l:, 2008
Expires: December 31, 2009
schedule of expenses I page 1
identifiable Reproduction and Reprographic Costs (1)(2)
Item
81/2x1 1
`I 1 x'17
Large
Format.
Per Item
Black/White Copy(3)
.11
22
1.05
-
Color Copyr'{1
1.00
2.00
_-
-
Printed Transparency —
black/while
1.11
- .
PrintedTransparency—color
2.00
--
--
--
Mylar
--
5.00
--
Vcllum
--
...
2.00
Scanning (per sq..11.)
.40
CD Copy
20.00..
--
Lamination
2.00
3.50
3.50 LF
--
Laminated Foarncore
(up to 24"x36")
40.00
Laminated Foamcore
(larger than 24"x3d")
75:00
CollatinglI3inding/Cover
4.00
3-Ring.Binder with Custom
Graphic Cover
Size
1"
2"
3"
4"
3-Rine Binder with Custom
Graphic: Cover
Cost
5..10
6,04
7.62
l i.30
Tabs (per tab)
;20
Machine Folding
.02
Mailing/Processing
5.00
'r Prices include operate]. lime:
s') Prices denote single -sided printing.
,tjj. Standard stock, white paper used tor pricing.
Prices are subject to change on a quarterly basis and may not he
accompanied by immediate notification.
Effective: December 1., .2008
Expires: December 31, 2009
schedule of expenses I page:2
CITY OF GEM LAKE.
MUNICIPAL & GENERAL ELECTION SUMMARY STATEMENT
STATE GENERAL ELECTION
4-Nov-08.
ELECTION JUDGE APPROVAL
We, the duly appointed and sworn undersigned Judges of Election, do hereby certify that all City Ballotscast in the
State teneral Election were carefully and properly tallied electronically as well as piled,checked and counted and that
the number of votes marked opposite therespectivenames of the candidates shows the number of votes so castand the
ballots cast and related reports of election activity have beensecurely stored at Ramsey County election headquarters.
The American and Minnesota Flags were displayed on suitable staffs in and outside (American Flag only) the polls
during the hours of voting from 7:00 a.m. through 8:00 p.rn.
ATTEST
OFFICIALS NAME
Delores Lorentzen
Id Carter •
OFFICIALS TITLE
Senior Election Judge
Election Judge
Loge Stephenson.
Margaret Koenig
Election Judge
Election Judge
SIGNATURE OF OFFICIAL
Canvass Board Approval
We, the undersigned and the legally constituted Canvass Board and Mayor of the City of Gem Lake, Ramsey
nty, Minnesota, having convened on 18 November 2008, do hereby certify thatthe results of an .election held in that
City of Gem Lake on 04 November 2008 aspresented herein are a true and accurate representation of the ballots cast
at said election and that those persons elected for the offices shown shall be installed in said offices atthe firstmeeting
of the City Council of the City of Gem Lake in January, 2009.
OFFICIALS NAME
OFFICIALS TITLE
SIGNATURE OF OFFICIAL.
Paul Emeott
Mayor
Tom Rasmussen
Canvass Board
Hutch Schilling
Canvass Board
Charles Watson
Canvass Board
Gretchen Artig-Swomley
Canvass Board
ATTEST
I, William F. Short, the duly qualified. City Clerk of the City of Gem Lake, County. of Ramsey,. State of
Minnesota, do hereby certify thatthe foregoing is a true and accurate.. representation of action taken by the City Council
of the City of Gem Lake acting in their capacity as the Election Canvass Board: and duly convened on Tuesday, the l8th
day of November 2008.
Dated at Gem Lake, Ramsey County, Minnesota 55110
18 November 2008..
Page 3 of 3
November 18, 2008
CITY OF GEM LAKE
MUNICIPAL & GENERAL .ELECTION SUMMARY STATEMENT
STATE GENERAL. ELECTION
4-N❑.v-08
We, the undersigned Judges of Election of the City of Gem Lake, Ramsey County, Minnesota, do hereby certify that
at the State. General Election held in that City. of Gem Lake on Tuesday, 04 November 2008, between the hours of 7:00 a.m.
and 8:00 p.m.,:the followingnamed persons received the number of votes set opposite their respective names for the
offices shows, to wit:
OFFICE OF MAYOR.(2.Year Term)
VOTES RECEIVED
Robert Uzpe.n
ELECTION WINNER
153
Paul R. Emeott (Incumbent)
107
Blank Ballot. Votes
13
WRITE-INS (See Attached)
3
TOTAL BALLOTS CAST
276
OFFICE OF CITY COUNCIL (4 Year Term)
VOTES RECEIVED
Thomas F. Rasmussen
ELECTION WINNER
110
" Lindner
ELECTION WINNER
103
hick Bosak
#q1
Hugh K. Schilling (Hutch)
89
Blank Ballot. Votes
41
WRITE-IN VOTES (See Attached)
5
TOTAL BALLOTS CAST
276
The following summary restates Write -In votes for local offices as shown on the ballot of General
MAYOR
# VOTES
CITY COUNCIL
# VOTES
Jim Lindner
2
Charles Watson
1
Charles Watson
1
Daniel Janssen
1
Steve Turnbull
1
Jim Segermark
1
Wallace Hilke
1
Other (as non-residents or .unqualited)
Other (as non-residents or unqualited)
TOTAL WRITE-IN VOTES CAST
3
TOTAL WRITE-IN VOTES CAST
5
Page i of 3
CITY OF GEM LAKE
MUNICIPAL & GENERAL ELECTION SUMMARY STATEMENT
STATE GENERAL ELECTION
4-Nov-08
SUMMARY OF ELECTION DAY STATISTICS
Number of voters registered and on the polling place roster at 7:00 a.m.
291.
Number of new voter registration cards filled out on election day (yellow receipts)
36
Number of preregistered voters signing the roster (blue receipts)
216
Number of accepted regular absentee ballots (envelopes with black ink)
24
Number of: accepted overseas/military absentee. ballots (envelopes with red inc)
Number of accepted Presidential Absentee Ballots (envelopes with blue ink)
TOTAL VOTING IN THIS STATE GENERAL ELECTION
276
Page 2 of 3
Claims For Payment
CITY OF GEM LAKE
Paul Emeott, Mayor
Chuck Watson, Council
Hutch Schilling, Council
Gretchen Artig-Swomley, Council
Tom Rasmussen, Council
Jessie Hart, Treasurer
Period Ending:
11/18/2008
Signatures:Appraving Claims. ' Date of Approval
Fund Totals
i
$ Amount
General Fund
Parks & Playgrounds
2004 Debt Service Fund
2006 Debt Service Fund
2007.Debt Service Fund
City Hall Construction Fund
Sewer Fund
21,873 98
0..00
0.00
0.00
0..00
000.
1,635 48
Total All Funds
23,509 46
11/14/D8 at 18:46:37.78 Page: 1
City of Gem Lake
Check Register
For the Period From Nov 1, 2008 to Nov 30, 2008
Filler Criteria includes: Report order is. by Check Humber.
Check tl Date.. Payee Amount
7494 11/18/08 Gretchen Artig-Swomley. 387 69
7495 11118/08 Ir€ Carter 127.50
7496 1 1118/08 Paul R, Emeolf 1,605.31
7497 11/18/08 Inspect MN &Midwest Soil Testin 2;638.00
7498 11/18/08 Todd Kirchhammer. 313 31
7499 1.1118/08 Margaret M• Koenig 127.50
7500. 11/18/08 Kelly & Lemmons, PA 3,505.75
7501 11/18/08 Lake Area Transit 500.00.
7502 11/18108 Delores Lorentzen 180.00.
7503 11/18/08 Press Publications 40..80
75.04 11/18/08 Ryan Green 50 00
7505 11/18/08 Ramsey County 6,159.18
7508 11/1.8/08 Schweah, Inc 56 29
7507 11/18/08 Lolle. E. Stephenson 127.50
7508 11/18/08 Teresa: Tice: 150.00
7509 11118/08 T..A..Schifsky :& Sons, Inc 239:00
7510 11/18/08. Waste Management 345 03
7511 11/18/08 City of White Bear Lake 1,402:83
7512 11/18/08 While Bear Lake Emergency Food Shelf 500.00
7513 11/18/08 White Bear Township 3,279.77
7514 11/18/08 Xcel Energy 416 52
7515 11/18/08 Metropolitan Council 1,436.63
7516 11/18/08 One Cali Concepts 18:65
Total 23,509.46
11114/08 at 18:46:19.68 Page: 1
City of Gem Lake
Cash Disbursements .Journal
For the Period From Nov 1, 2008 to Nov 30, 2008
Filter Criteria includes; Report order is by Check Number. Report is printed in Detail Format.
Date Check.# Account ID
Line Description Check. Description
Debit Amount Credit Amount
11/18/08 . 7494 100-41900.352
100-41900-200
100-10100
11/18/08 7495 100-41410-105
100-10100
11/18/08 7496
11/18108 7497
11/18/08 7498
11/18/08 7499
11/18/08 7500
11/18/08 7501
1111.8108 7502
1.1118/08 7503
11/18/08 7504
11/18/08 7505
100-41100.308
10041910-315
1.00-41100-333
100-424.01-313
100-43122-302
100-11940-400
100-41900-300
1 00-41910-348
100-41400-200
100-41400-331
100-10100
100-42401-313
100-10100
100.41940-210
100-41940-300
100-10100
100-41410-105
100-10100
100-41 600-304
100-41600-305
100-10100
100-41s0o=450
100-10100
100-41410-105
100-10100
100-41900-351
100-10100
100-41900-322
100-10100
10042100-305
November Newsletter
November Newsletter Postage
Gretchen Arlig-Swomiey
Election Judge - General Election
irl Carter
Other Meetings
Zoning Time
Council Meeting Prep
Silt Fence Inspection - 9 Hillary Farm
ROW question Comcast
Heritage Hail Alarm Call -out & Electric RFP
Internet Connection
Copies 3836 Scheunerrrann Road
Copy Paper/Toner/ink
Mileage
Paul R. Erneott
Bi-annual Septic lnpsectians
Inspect & Midwest Soil Testin
Supplies 10/19 _ 11/13
Cleaning.ServIces 10/19.-11-.1.
Todd Kirchhammer
Election Judge- General Election
Margaret M. Koenig
General Counsel
Land Use Issues
Kelly .& Lemrnons, PA
2008 Gambling Donation
Lake Area Transit
Election Judge - Genera! Election
Delores Lorentzen
Legal Notices - Meet#rigs
Press Publications
November Web Site Maint & Hosting
Ryan Green
November - Sheriff
November Newsletter
Judge - General Election
Expanses 9/18 -11/13108
2008 Septic inspections
Cleaning Services 10/19-11/13
Judge - General Election
October Legal. Services
Gambling Donation
Judge - General Election
Legal Notices
Web Site
Sheriff Services
269,69.
116.00
127.50
175.00
550.00
500.00
25.00
25.00
62.50
40.00
28.83
92.93
106.05
2,538.00
73.3.1
240.00
1.27.50
2,380.75
1.,125.00
500.00
180.00
40.80
50.00
6.159.18
387.69
127.50
1,605.31
2,538.00
313.31
127.50
3,505.75
500.00
180.00
40.80
50.00
11/14/08:at 18:46:19.74 Page: 2
City of Gem Lake
Cash Disbursements Journal
For the Period From Nov 1, 2008 to Nov 30, 2008
Filter Critena includes: Report order is by Check Number. Report is pnnted in Detail: Format.
Date Check# Account ID Line Description Check.l]escription Debit Amount Credit Amount
100-10100 Ramsey County.
11/18108 7500 100-41400-200 Stamp - City Seal
100-10100 Schwaab, Inc.
11/18/08. 7567 100-41410-1.05 Election Judge- General Election
100-10100 Wile E. Stephenson
11/18/08 7508 100-1400-332 Minutes-10/21.
100-10100. Teresa Tice
11/18/08 7509 100-43122-405 . Burn : at driveway -:3647 Big Fox Road
100-10100 TA Schiffsky & Sons, Inc_
11/18/08 7510 100-41900-384 Recycling - November
100-10100 Waste Management
11f18108 7511 100-42200-311 Fire Services.- November
100-42200-312 Fire Marshall - November
100-10100 City of White. Bear Lake
11f18I08 7512 100-41900-450 2008 Gambling Donation
100-10100 White Bear Lake. Emergency Food Shelf
11/18I08 7513 100-41500-329: Finance Officer
100-42401-313 Building Inspector
100.42401-316 Building Secretary
100-41410-308 Accounting Clerk
100-41410-309 Election Notices
100-41400�200 Postage/Mileage
600-44100-329 Accouriting Clerk
600-10100 CASH - 600
100-10100 CASH -100
100-10100 White Bear Township
11/18/08. 7514 100-41940-381 Eiectnc - Heritage Hall
10041940-381 Gas - Heritage Hall
100-43122-382 Street Lights
100-10100. Xcel Energy
11/18/08 7515
11 /18/06 7516
600-44100-31 8 December Wastewater Service
600-10100 Metropolitan.Counctl
600-44100-319 October Locates
600-10100 One. Call Concepts
City Seal
Judge -General Election
Recording Secretary
Road Repairs & Maint
Recycling - November
Fire Services - November
Gambling Donation
Prof Services 10/13-10/26/08
Electric/Gas/St Lights
Wastewater Service - Dec 2008
56.29
127.50
150.00
239:00
345.03
1,075:58.
327.25
500.00
1,295.00
82.50
66.50
22.50
1,591,20
42.07
180.00
180.00
262.37
78.63
77.52
1,435.63
October Locates 18.85
5,159.18
56.29
127.50
150.00
239.00
345.03
1,402.83
500.00
180.00
3,279.77
418.52
1,435.63
18.85
Page: 3.
1111008 at18:46:19.78
City of Gem Lake
Cash Disbursements Journal
For the Period From Nov 9 2008 to Nov 30, 2008
Filter Criteria includes: Report order is by Check Number. Report is panted in Detail Format.
Date Check# Account ID Luse Description Check Description Debit Amount CreditAmount
:
Total
23,689.46 23,689.46
CITY OF GEM LAKE
MUNICIPAL & GENERAL ELECTION SUMIVIARY STATEMENT.
STATE GENERAL ELECTION
4-Nov-08
We, the undersigned Judges of Election of the City of Gem Lake, Ramsey County, Minnesota, do hereby certify that
at the State General Election held in that City of Gem Lake on Tuesday, 04 November 2008, between the hours of 7:00 a.m.
and 8:00. p.m., the following named:persons received the number:of votesset opposite their respective names for the
offices shows, to. wit:
OFFICE OF MAYOR (2 Year Term)
VOTES RECEIVED
Robert.Uzpen
ELECTION WINNER
153
Paul R. Emeott (Incumbent)
107
Blank Ballot Votes.
13
WRITE-INS (See Attached)
.3
TOTAL BALLOTS CAST
276
OFFICE OF CITY COUNCIL (4 Year Term)
VOTES RECEIVED
Thomas F. Rasmussen
ELECTION WINNER
110.
J;.Lindner
ELECTION WINNER
103
K.—. Bosak
101
Hugh K. Schilling (Hutch)
89
Blank Ballot Votes
41
WRITE-IN VOTES (See Attached)
5
TOTAL BALLOTS CAST
276
The following summary restates Write In votes for local offices as shown on the ballot of General
MAYOR
# VOTES.
CITY COUNCIL
# VOTES
Jim Lindner
2
Charles Watson
1
Charles Watson
1
Daniel Janssen
1
Steve Turnbull
1
Jim Segermark
1
Wallace Hilke
1
Other (as non-residents or unqualited)
Other (as non-residents or unqualited)
TOTAL WRITE-tN VOTES CAST
3
TOTAL WRITE-IN VOTES CAST
5
Page 1 of 3
CITY OF GEM LAKE
MUNICIPAL & GENERAL ELECTION SUMMARY STATEMENT
STATE GENERAL ELECTION
4-Nov-08
SUMMARY OF ELECTION DAY STATISTICS
Number of voters registered and: on the polling place roster at 7:00 a.m.
291
Number of new voter registration cards filled out on election day (yellow receipts)
36
Number of preregistered voters signing the roster (blue receipts)
216
Number of accepted regular absentee ballots (envelopes with black ink)
24
Number ofaccepted overseas/military absentee ballots (envelopes with red inc)
Number of accepted Presidential Absentee Ballots (envelopes with blue ink).
TOTAL VOTING IN THIS STATE GENERAL ELECTION
276
Page:2 of 3
CITY OF GEM LAKE
MUNICIPAL & GENERAL ELECTION SUMMARY STATEMENT
STATE GENERAL ELECTION
4-Nov-08
ELECTION JUDGE APPROVAL
We, the dulyy appointed and sworn undersigned Judges of Election, do hereby certify that all. City Ballots cast. in the
State teneral Election were carefully and properly tallied electronically as well as piled,checked and counted and that
the number of votes marked opposite the respective names of the candidates shows the number of votes so cast and the
ballots cast and related reports of election activity have been securely stored at Ramsey County election headquarters.
The American and Minnesota Flags were displayed on suitable staffs in and outside (American Flag only) the polls
during the hours of voting from 7:00 a.m. through 8:00 p.m.
OFFICIALS NAME
Delores Lorentzen
ATTEST
OFFICIALS TITLE
Senior Election Judge
lrl Carter
Election Judge
Lofle Stephenson
Margaret Koenig
Election Judge
Election Judge
SIGNATURE OF WFFICIAL
Canvass Board Approval
We, the undersigned and the legally constituted Canvass Board and Mayor :of. the City of Gem Lake, Ramsey
r''ity, Minnesota, having convened on 18 November 2008, do hereby certify that the results of an election held in that
C.,.y of Gem Lake on 04 November 2008 as presented herein are a true and accuraterepresentation of the ballots cast
at said election and that those persons elected for the offices shown shall be installed in said offices at the first meeting
of the. City Council of the City of Gem Lake in January, 2009.
OFFICIALS NAME
OFFICIALS TITLE
SIGNATURE OF OFFICIAL.
Paul Emeott
Mayor
Tom Rasmussen
Canvass Board
Hutch Schilling
Canvass Board
Charles Watson
Canvass Board
Gretchen Artig-Swomley
Canvass. Board
ATTEST
I, William F. Short, theduly qualified City Clerk of the City of Gem Lake, County of Ramsey, State of.
Minnesota, do hereby certify that the foregoing is a true and accurate representation of action taken by the City. Council
of the City of Gem Lake acting in their capacity as the. Election Canvass. Board and duly convened. on Tuesday, the.18th
day of November 2008.
November 18, 2008
Dated at Gem Lake, Ramsey County, Minnesota 55110
18 November 2008.
Page3of3
MEMORANDUM
Date: November 18 2008.
To: City Council
From: Jessie Hart
Re: 2009 Preliminary Budget and Levy for December 16, 2008
Based on discussions at the budget work session held on Wednesday, November 5,
2008 I made several changes to the 2009 Preliminary Budget and Levy. The changes
discussed during that meeting were used in generating the attached budget information.
Storm Water Plan
The majority of the discussion centered on the need to provide funding for the Storm
Water Plan component of the Comprehensive Plan. This plan was not included in the
original submission to the Metropolitan Council and will likely be a condition of their
approval. This plan is also required to be submitted to Ramsey Washington Metro
Watershed District and Vadnais Lake Area Water Management Organization.
Based on Council discussion at the budget meeting it was decided that there needed to
be funding for this plan and so it was determined that $25,000 would be a starting
number. Included in this version under Planning and Zoning 348 — Comp Plan Update
is $25,000 that was achieved by "shifting" $20,000 of budgeted amounts with in the
preliminary budget as follows:
Mayor and Council 333 — Meeting ExpenSe ($ 2,4.00)
449 Council Contingency ( 600)
Planning and Zoning 300 — Professional Services ( 5,000)
302 Engineering Services (10,000)
Road Maintenance 999 — ROW Maintenance ( 2,000)
Please note that Mayor Paul Emeott had secured a quote for this plan from the
engineers for $10,00.0. Based on this there should be sufficient monies budgeted in
2009 for the Storm Water Plan as well as any additional updates to the comp plan or
due to the comp plans implementation.
MS4INPDES Reporting
There was also discussion surrounding the need to complete the MS4 report for 2007.
and the 2008 report which will be due early in 2009. Included in the Preliminary Budget
in Road Maintenance — ROW Maintenance is $10,000 for professional assistance in
completing these required reports.
Leadership Conference for Newly/Experienced Elected Officials
There was discussion at the budget work session about the benefit of newly elected
officials attending this session and interest from current sitting members to attend the
"updated" version for experienced officials.
Included in the preliminary 2009 Budget in Mayor and Council 310 — Conference
Registration Fees was $450. I have increased this amount to $1, 375 so that all five
members of council can attend either the Leadership Conference for Newly Elected
Officials or the Leadership Conference for Experienced Officials which is currently
scheduled in February 2009. In order to accommodate this increase I decreased the
Mayor and Council 449 — Council Contingency by $925 leaving a balance in the
Council's Contingency for 2009 of $18,475.
Debt Levy
Included in the preliminary tax levy for 2009 that was certified to the County was
$5.3,200 to pay for the bonds used to finance Heritage Hall. This amount could be
reduced by no more than $30,000 for payable 2009 ONLY. When the debt levy for the
un-issued bond was estimated for payable 2007 the bonds had not yet been sold. The
first year levy was higher than what the actual levy would have been so there are.
currently additional monies in the debt service fund for these bonds. This levy would
need to be restored for taxes payable in 2010 to ensure compliance with debt service
requirements.
The restoration of this amount without an increase in taxes for the debt levy in 2010
would be achieved by shifting $30,000 from the General Fund levy to the debt levy for
that year. This shift could be accomplished because currently included in the 2009
preliminary budget is a transfer from the General. Fund to the City Hall Construction
Fund to cover the remaining deficit from construction. This is a one-time expenditure
and will not occur in 2010.
Attached is the Preliminary General Fund Budget which includes $420,0.89 in
anticipated property tax revenues (pages 9 — 25).
IMPACTS
• Certified preliminary tax levy of $473,289 to Ramsey County which resulted in a
tax capacity rate of 38.0604%. The impact on the tax rate of the most recent
revisions would result in a projected tax rate of 35.5788%, a 7.816% reduction
from the 2008.rate of 38.5954%.
• Debt Levy for the new building bond would be $23,200.
• Tax Levy summary information:
2007 2008 2009
Actual Actual Prelim Certified
Tax Levy $ 411,197 $ 449,255 $ 473,289
Tax Capacity $ 1,050,876 $ 1,134,974 $ 1,208,884*
Tax Capacity
Rate 39.5582% 39.5954% 38.0604%
City Taxes on
2009 Median
Valued Home
At $286,600.
2009
Proposed 11/18
$ 44,289
$ 1,208,884*
35.5788%
$ 1,133.74 $ 1,134.80 $ 1,090.90 $ 1,090.9.0
*2009 tax capacity is the October 30, 2008 estimate provided by Ramsey County.
Included with this memo on pages 5 — 8 are the following documents which detail some
of the history of the tax levy, the tax capacity valuations, tax capacity rates and
community tax rate:comparisons:
Tax Levy Summary — This document shows the tax levy for the City of Gem Lakefor
2003 - Preliminary 2009. 1 have shown both the information as it relates to the
Preliminary 2009 Levy Certifications as well as the current proposals. As can be sent
the dollars levied jumped significantly for payable 2007 due to the issuance of the
general obligation bonds for Heritage Hall.
Tax Capacity Valuations — This document shows how the City's tax capacity value has
changed since 2003. The tax capacity value is the base that is used in calculating the
City's tax rate and is established by Ramsey County. The City experienced double digit
increases through 2008. These increases were due to new building over the years. For
2009 the increase was 6.512% which was out of the ordinary for what most
communities in Ramsey County are seeing. This is due primarily to the Hillary Farms
homes hitting full tax value for 2009. Marty properties may see a decrease in their
taxable value for 2009.
Tax Capacity Rate Calculations — This document provides information on the actual
calculation of the Tax Capacity Rate for the City. 1 have shown both the calculation
based on the Certified Preliminary Levy as well as the calculation based on the current
preliminary budget.
Ramsey County Local Tax Rates — This document shows the tax capacity rates of the.
various communities located in Ramsey County and is based on their certified
preliminary levies. For this comparison I used the projected 35,579% tax rate for Gem
Lake.
It is anticipated that the formal 2009 Budget Presentation will be done at the Council
meeting on December 15, 2008 with the final 2009 levy adopted at that time. The
budget presentation will include ALL funds maintained by the City. It is necessary to
certify the final property tax levy on or before December 29, 2008.
Council is being asked to review the attached budget information and provide input as
to changes or modifications prior to the presentation in December.
CITY OF GEM. LAKE
TAX LEVY SUMMARY
Certified : Wp 4 GL 11/18/08
2003 2004 2005 2006 2007 2008 ?� q1� 1 2009
General Levy' 123,000 150,000 180,000 240,1.96 311,197 395,355'; d 98 420,089
Debt Levy 0 0 0 0 100,000 53,900 `t` y r, 3 200'= 23,200
Total
123,000 150.000 180,000 240,196 411,197 449,255 '?
;;3i289 443,289
PERCENTAGE CHANGE 21.951% 20.000% 33.442% 71.192% 9.255%
500,000--------
450,000
400,000.
350,000
300,000 4-
250,000
200,000
150,000 --
100,000 —
50,000
2003 2004 2005 2006 2007 2008 2009 2009
PRELIM
■Caneraf levy' i l Debt Levy
-1.328%
CITY OF GEM LAKE
TAX CAPACITY VALUATIONS
RC 10/30/08
2003 2004 2005 2006 2007 2008 2009
REAL PROPERTY 619,763 7.56,519. 854,409 956,299 1,123,947 1,258,918 1,325,123
PERSONAL PROPERTY 9,242 9,316 9,792 10,158 10,548 10,138 9,91.0
TOTAL TAX• CAPACITY 629,005 765,835 864,201 966,457 1,134,495 1,269,056 1,335,033
T,l: CAPACITY
F.p, CONTRIBUTION.
NET TAX CAPACITY
PERCENTAGE CHANGE
0
0 0
(80,553) (90,172) (118,095) (102,632) (113,619) (134,082) (126,149)
548,452 675,663 746,100 863,825 1,020,876 1,13.4,974 1,208,884
23.195°% 10.426% 15.778% 18.181% 11..176°% 6.512°%.
1,400,000
1,200,000
1,000,000.
800,000
600,000
400,000
200,000
2003
2004
NET TAX CAPACITY
2005
2006
2007
2008
2009
CITY OF GEM LAKE
TAX CAPACITY RATE CALCULATION,
ACTUAL ACTUAL
2007 2008
Tax Capacity 1,020,8.76 1,134,974
Tax Levy 411,197 449,255
Fiscal Disparities Distribution (7,357) (11,207)
Net Tax Levy 403,840 438,048..
Tax Capacity Rate 39.5582%. 38.5954%
(per County)
GL 11/18/08
2009 INC(DEC)
1,208,884. 6.5120%
443,289-1.3280%
(13,183) 17.6318%
430,106-1.8130%
35.5788% 7.81610/0..
(per County)
General Fund Levy 31.1,197 395,355 420,089. 6.2561% 420,089 6.2561%
Debt Levy 100,000. 53,900 53,200-1.2987% 23,200-56.9573%
TOTAL. LEVY 411,197 449,255 473,289 5.3497% 443,289-1.3280%
RAMSEY COUNTY LOCAL TAX RATES.
NORTH OAKS (1)
WHITE BEAR LAKE
TOWNSHIP
FALCON HEIGHTS
VADNAIS. HEIGHTS
ARDEN HILLS.
LITTLE CANADA
NORTH ST. PAUL
LAUDERDALE
SHOREVIEW
ROSEVILLE.
BLAINE
MOUNDS VIEW
ST, PAUL
NEW BRIGHTON
MAPLEWOOD
GEM LAKE
SPRING LAKE PARK
ST. ANTHONY
2008 2009
ACTUAL PRELIM
RATES RATES.
7.497
16.524
16,491
18.555
18.159
19.585
21.018
21.550
24.185
23,532
23.383
29.135
34.962
30.426
37.238
30.800
38.596
47.433
45,624
(1 ) TAX RATE DOES NOT INCLUDE
HOMEOWNERS ASSOCIATION DUES
FOR STREET MAINTENANCE
AND OTHER SERVICE.
8.035
15.299
18.703
19.196,
19.338
20.937
21.537
22.109.
24.872
25.342.
26.607
29.471
32.327
32.333
33,876
33.955
35.579
45,539
50.328
ST. ANTHONY
SPRING LAKE PARK
GEM LAKE
MAPLEWOOD
NEW BRIGHTON
ST. PAUL
MOUNDS VIEW
BLAINE
ROSEVILLE
SHOREVIEW
LAUDERDALE
NORTH ST, PAUL
LITTLE CANADA
ARDEN HILLS
VADNAIS HEIGHTS .
FALCON HEIGHTS T
TOWNSHIP
WHITE BEAR LAKE
iII
NORTH OAKS (1)
0.00
� I
10 00 20 00 :30 00 40.00 50.00 60.00
GENERAL FUND BUDGET SUMMARY. BY ACTII[IT}'
2004 2005. 2006 2007 2005 2005 2009 94
REVENUES BY CLASSIFICATION ACTUAL ACTUAL ACTUAL ACTUAL. BUDGET. PROJECTED PRELIMINARY CHANGE
PROPERTY TAXES 5144.195 $167,011 5211.309 5303,73a 5395.355 5364,612 5415.089 4 99%
LICENSES 8 PERMITS 45.217 52.749 39.584 21.529 15,700 23.287 17.700 -535%
INTERGOVERNMENTAL REVENUES 3,695 752 4,461. 13.182 9,337 14.953 14.978 60 42l
CHARGES FOR SERVICES 50.397 77,316: 41.486: 8,259 2.001 3.352 2.700 34 93 %
FINES S FORFEITS 0 0 3.462 2.555 3,000 1.2110 . 2.000 .33 33%.
MISCELLANEOUS 9.187 11,044 285,246 0,791 7,356 23,697 29,063 292.67%
TOTAL REVENUES 5252,691 $308,071 5585,550 5355,005 $435,779 5451,291 5481,470 10.48%
EXPENDITURES BY DEPARTMENT
GENERAL GOVERNMENT
41100 CITY COUNCIL $6.463 55.596 57.717 57.696 S15.166 $10.141 525,810 70 20%
41900 GENERAL GOVERNMENT 12.215 15.263 33,636 25.104 23.175 .21.722. 26.875 1597%
41400 CLERK. 54.285 7.519 94,893 18.170 39,670 21.532 25.232 -3571%
41600 LEGAL SERVICES 20.098 113,094 176.943 46.218 102.000 71.000 57.000 -34 31%
41410 ELECTIONS 5.549 '737 4.334 153 6.000. 5,850. 400.. -9333%
41600 MAMMAL ADMINISTRATION 5.319 3.222 4.008 25975 22.000 35,950 33.100 5045%
41910 PLANNING R ZONING 15,414 14,023 16,764 24,295 61,500 31,700 51,600 0.00%
TOTAL GENERAL GOVERNMENT 6120.443 $159.256 5338.295 5147.596 5269.713 5197.894. 5239.923 •11 05%
PUBLIC SAFETY
42700 POLICE 56.622 60.409 64.827 69,.106 69.251 77.076 83,003 1997%
42200 FIRE PROTECTION 13217 15.519 15.172 18,304 17.000 16.634 17.839 4 94 %
42300 ANIMAL CONTROL 100 0 452 522 675 45E1 575 0.00%
42401 BUILDING INSPECTIONS 20,355 17,253 23,950 19,127 6,250 9,900. 9,000 44.00%
TOTAL PUBLIC SAFETY
S90.494 553.161 5304.411 5105.059 593.178 5104.260. $110.597 1870%
• PM' C WORKS
43122. ROAD MAINTENANCE 34.641 57.292 166.697 44,769. 28.200
43125 ICE & SNOW REMOVAL 18.489 10.473 2:385 10.553. 19.050
41940 HERITAGE HALL 2.699 3.536 2489 .276 25,640
44100 PARK MAINTENANCE D 0 0 0 0
9.200
19.250
50,220
.44:750 59 69%
17.050 -10.50%
69.159. 16970%
0 0 0.00%
TOTAL PUBLIC WORKS
TOTAL EXPENDITURES
555,829 $81.301 5191.671 555.598 572.690 578.670 5130.950 79 65%
5266,765 5333,736 5634,377 5308;253 5435,779 5360.625 5461,470. 10,46%
FUND BALANCE -JANUARY 1 5214.297 5200.222 5175.355 5124,433 5174,285 5.174.265 S244.732 40 44%
EXCESS REVENUE OVER EXPENDITURES (514,075) (524,867) ($40,627) 545,832 SO $70,467 50 0.00%.
FUND BALANCE- DECEMBER 31 5200,222 .5175.355 5120,526 5174,265 5174,265 5244,732 5244,732 40.44%
50 83%.
100 GENERAL FUND REVENUE.BUDGET
ACCT .2004 2006 2008 2007 '21705 •2008. 2009 %
V • ACCOUNT DESCRIPTION. .ACTUAL ACTUAL .ACTUAL ACTUAL BUDGET PROJECTED PRELIMINARY CHANGE
PROPERTY TAXES
31001 CURRENT TAXES 5139.338 $167,071 5211.309 3290.769: 6384.1.45: 5375.397 5401,906. 4 62%
31002.DELINQUENT TAXES 0 0 0 4,935 0 0 0 0.ao%
31063 FISCAL b1SPARITIES 4.857 0 0 5,592 11,207 9.415 13..183 17 63%
31004 PENALTIES & INTEREST 0 0 0 2,3E9 ff 0 0 0.00%
TOTAL PROPERTY TAXES
5744.155 5167,611 $211.309 .5303.738 .5395,355 53E4.812 6415.089 4.99%
LICENSES & PERMITS
.32101 ON -SALE LIQUOR LICENSES ' 1800 3.000 4,200 7300 5.100 3.099 .5.700 ❑ 00%
32102 OFF'SALE LIRUOR LICENSE. 406 0 0 100 100 100 S00 ❑ 00%
32103 • NON•INTOXICATINGLIOUOR LICENSES 600. 650 700 0 0 0 `0 0:00%
32704 OTHER PERMITS 6.168 0 .5.440 640 7.000 500, 1.000 .0 00%
32106 TOBACCO LICENSE 756. 600 600 1,050 700 700 700 0 00%
32107 CHARITAELE..GAMEI LING WENS 100 200 200 100 1❑0 T06 100 000Y
32207 CONTRACTOR LICENSE 450• 0 500 E00 450 530 450 000E
32210 BUILDING PERMITS 22.554. 44,199 16,924 4.690 2.000 5.575 2.000 0 00%
32211 PLUMBING PERMITS 1.365 0 2038: 1,16E 1.500 263 1,500 000%.
32212 GASIHEATINGPERMITS 1.944. 0 1,337 4S6 1.200 280 1.200 000%
32213 ELECTRICAL PERMITS 1.118 0• SO 601 1.060 •921/ I.000 0 00%.
32218. FIRE MARSHALL INSPECTION FEE 2:598 3:200 •4,650 4.1 E1 4.050 4.050 4.060 0 00%
32279 SEPTIC INSPECTION FEE 2.970 0 2.937 (70) 1.500. 3.780 0-7❑006%
32221 NPDESPERMITS: 100 0 0 0• 0. 0 0 0❑0%
32240 ANIMAL CONTROL.LICENSE 0 0 • .0 495 0 370 500 0.06%
TOTAL LICENSES & PERMITS 545.217 •S52,749 S39.584 521,629 316.700 $.23,267 $17:700 -5.35%
INTERGOVERNMENTAL REVENUES
33401 LGA 24 0 253 2.808 2,008. 2.608 2,806 0.00%
33402 HACA 0 0 0 5.417 0 4.523 5.000. 000%
33430 COUNTY GRANTS & AIDS 0 0 0 0 0 143 0 13 00%
33601 SCORE GRANT 1,553 762 1,326 7.711 0 0 0 .000°J
33503 POLICE STATE AID 0 0 0 0 4.029 4.1E9 4.170 3:51%
33E02CABLE. TVFRANCHISE .FEES 2,110 0 2.862 3.245 2.500 .3.000. 3.000 2000°%
33604 OTHER. GOVERNMENT AIDS AND GRANTS .0 0 0 0 0 0 0 0.00%
TOTAL.INTERGOV REVENUES 53.595 $752 $4,461 $13,182 69.337 $14,963 $14.978 6042°%
CHARGES 1 7R SERVICES
32220 SURCHARGE/SACRETAINAGE 0 0 1,133 143° 0 163 100 0❑0%
3Z7�❑ ADMINISTRATIVE CHARGES 41.657 77.315 28.571 105 0 0 0 0.40E
34105 PLANNING CHARGES 4.100 0 1.85❑ 0 500 ❑ 50❑ 000E
34110 PLAN CHECK FEES 2.557 ❑ 9.513. i,331 478 3:f64 500 5:04%
34i20. SALE OF SUPPLIES 156 0 77 19 25 25 25 0 ❑0
34121 SPECIAL ASSESSMENT SEARCHES 0 0 0 0: 0 6 ❑ 0 00%
34122 ENGINEERING CHARGES 0 0 6 0 500 0 500 0671E
34120 CHARGES FOR LEGAL FEES 1.887 0 0 0.561 500 0 500 0 ❑0°A.
34132 INVESTMENT ADMINISTRATIVE CHARGE 0 0 ❑ 0 0 0 575 0❑0%
34135 CONTRACTUAL SERVICES 0 0 404 0 0 0 0 0.00E
TOTAL CHARGES FOR SERVICES 550.797 ST7.315 541.488 SB.259 $2.001 53.352. 52:706 34 712E
FINES & FORFEITS
35100 TRAFFIC •&.OTHER FINES
TOTAL FINES .& FORFEITS
0 0 .3.462 2,585 3,000 1,200
50 50 53.462 52.585 $3.000 51.200.
2,000. .33.33%
52.000 -33 33%
MISCELLANEOUS REVENUES
36210 INTEREST EARNINGS 4,158 5,492 .0.756 6.637 4.236 5,000 5.283 : 24 72%
36231 CHARITABLE GAMBLING CONTRIBUTIONS 3.106 3.446. 2,092 2.849. 3.000 4.400 3,000 00071.
36241 INSURANCE POLICY DIVIDENDS 413 0 174 305 150 150 150 0 00%:
38200 MISCELLANEOUS 10 604 388 0 0 6.105 2,000 000%
36400 FACILITY RENTAL 4) 0 Cl ❑ 0 0.042 18.570 0 00%
39200 TRANSFERS IN 1,500 1,500 275.866 0 0 0 0 0-00%
TOTAL MISCELLANEOUS
59.167 .5.11:044 5285,246 58.791 57.356 9233.697 529,003 29267%
TOTAL GENERAL FUND REVENUES $252.691 S3013,071 5555,550 5355.085 $435.779 5451,291 5451,470 10.48%.
CITY CO U Noll_
DEPARTMENT 41100
ACCT
0 ACCOUNT DESCRIPTION
2004 2005 2006 2007 2000 2006 2009 9L
ACTUAL ACTUAL ACTUAL ACTUAL BUDGET PROJECTED PRELIMINARY CHANGE
PERSONNEL SERVICES
100 WAGES & SALARIES 55.233 55.200 55.753. 55.151 54.946 $5.355 55.356 629%
130 FICA CONTRIBUTIONS 430 398 0 205. 2.172 410 410-61.14%
TOTAL PERSONNEL SERVICES
55,663 55.598 55.753 55.356 57.118 55.768 55.766 -1900%
OTHER SERVICES & CHARGES
300 .FROFESSIONAL.SERVICES 0 0 0. 0 0 0 0 000%
300 ADMINISTRATION 0. 0. 0 325 0 725 0. 000%
: 310 CONFERENCE REGISTRATION FEES 0 0 1,864 265 • 450 0 1.375 205 58%
333 MEETING EXPENSES 600 0 0 1.550 2.400 2,450 0.-10000%
354. OTHER INSURANCE 200 0 100 200 •200 200 •200 0 00%
449 COUNCIL CONTINGENCY 0 0 0 0 5,000 1,000 16;475 269,50%
TOTAL OTHER SERVICES & CHARGES 5600 50 51,964 32.340 58.050 54.375 520.050 149 07%
TOTAL CITY COUNCIL 56.463 55,598 57,717 37,696 515,158 510,141 525,815 70.20%
CLERK
DEPARTMENT41458
ACCT 2004 2005 2006 .2007 2006 2008 2009. %
4. ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL BUDGET PROJECTED PRELIMINARY CHANGE
PERSONNEL SERVICES
100 WAGES & SALARIES .52.982 53.000 .31.365. $2.490 :522.730 58.982 $11.682 -47 72 %
130 Fick CONTRIEUT1ONS 212 221 1.752 244 1,740 50 0-10000%
131' PE RA CONTRIBUTIONS 0. 0 0 0 1:A75 •SO '0-10000%
135 HEALTH INSURANCE 0 0 . 0 0 0. 0 • 0 .0 00%
150 WORKER'S COMPENSATION 288 0 196 D 125 0 0-100.00% .
TOTAL PERSONrIEL SERVICES 53.462 53.221 53.313 52.735 528.070 56:952 511.882 -5442%
SUPPLIES
200. OFFICE SUPPLIES 3.492 4.698 4.073 2.274 2.500 2.500 2.500 0 00%
212 POSTAGE 0 0 0 3 0 5❑ 50 O CO h
250 SALES TAX 0 0 0 0 0 0 0 0.00%
TOTAL SUPPLIES
53.A92 $4.698 54.073 52.277 52.500 52.550 52.550 2 00%
OTHER SERVICES & CHARGES
3.05• . PROFESSIONAL SERVICES 47.311 0 52.770 5.012 5.000 0 0 -100 00%.
305 ADMINISTRATION 0 0 0 4.422 0 5.000 5.000: 000%
909. MISCELLANEOUS 0 0 1.256 0' 0 0 0 000%
310 ':CONFERENCE REGISTRATION FEES 0 0 1.212 0 500i 0 500 0 00%
331 MILEAGE 0 0 1.119 295• 300: 550 300 000%.
332 RECORDINGSECRETARY 0 0 0 :1,550 3.000 2.400 2.000-333351,
350 PRINTING - OTHER 0 6 IA00 0 0 0 •O O.05%
355 PUBLIC OFFICIALS LIABILITY INSURANCE 0 • 0 150 0 0 0 0 0.00%
440 BOOKS & SUOSCRIPTIONS O 0 0 0 0 0. 0 0.00%
TOTAL OTHER SERVICES & CHARGES 547,311 50 567,507 $11.379 .53.800 • 57.550 57.800 -11381E
CAPITAL OUTLAY
570 FURNITURE & OFFICE EQUIPMENT ❑. 0 ❑. 1,750 2,500 2.450 3,000 20O0%
720 OPERATING TRANSFERS OUT 0 0 0 0 0 0 0 ❑.00%
TOTAL, CAPITAL OUTLAY SO 50 •50 51.780 52.500 S2.450 53.000 2D00%
TOTAL CLERK'..554,255 57,919 .$94,693 518,17.0• 539;870 $21.532 $25,232
ELECTIONS
DEPARTMENT 414.19
ACCT 2004 2005 2006 2007 2006 2006 2009 h.
1 ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL BUDGET PROJECTED PRELIMINARY CHANGE
PERSONNEL SERVICES
100 WAGES & SALARIES S0 50 .50 SO. S0 SO 50 0.00%.
105 TEMPORARY EMPLOYEES 4,847 137 3.950 0 5:000 1.000 0 •100 00%
430 FICA CONTRIBUTIONS 0 0 0 0 0 0 0 000%
160. WORKER'S COMP. 0 .0 0 0 •0 0 0 0.00°.%
TOTAL PERSONNEL SERVICES
54.047 5137 51950 30 55.000 S1.000 SD-100 00%
SUPPLIES
210 OPERATING SUPPLIES - OTHER 0 0 189 0 200 200 200 000%
212 POSTAGE 0 0 0 0 0 0 0 0.00%
250 SALES TAX 0 0 Cl 0 0 0 0 0.00%
TOTAL SUPPLIES SO SO S189 50 5200 5200 5200 000Ic.
OTHER SERVICES & CHARGES
.306 ADMINISTRATION 0 0 0 .0. 0 .2.000 0 000%
309 MISCELLANEOUS 0 0 . 0 153 0 2.100 150 0 00
331 MILEAGE 0 0 0 0 25 25 0 -100 D0%
359 OTHER PRINTING 224 0 64 0: 250 0 50 .80 00%
351 LEGAL NOTICE S.0 0 .0 0 0 0 0 000%
•d00. REPAIRIMAINTENANCEEQUIPMENT 47$ 0: 131 Cl•525 525 0 =100.00%
TOTAL OTHER SERVICES & CHARGES 5702 $0 $195 $153 S600 54,650 3200 -75 00%
. TOTAL ELECTIONS 55,549 5137 34,334 S153 56,000 55,950 5400-9133%
FINANCIAL A !MINISTRATION.
DEPARTMENT 41500
•ACCT 2004 .2005 2006 2007 2009 2008. 2009.
# ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL 9ULGET PROJECTED PRELIMINARY CHANGE
PERSONNEL SERVICES
100 WAGES & SALARIES. •52.585 53.000 50 SO • so . so so 0 on%
130. FICA• CONTRIBUTIONS 18.4 222 0 a 0 0. 0 0.005
135 HEALTH INSURANCE .o a 0 a 0. 0: a 00o%
150 WORKER'S COMP. 0 0 0 0 0• 0 0 0.005
TOTAL PERSONNEL SERVICES
52.769 53:222 S0 SO Sa. So: 5❑ 000%
SUPPLIES
200 OFFICE SUPPLIES 0 0 0 0 a ❑ 0 0 00%
25o ,SALES TAX 0 0 I7 0 a 0 d 0.00%
TOTAL SUPPLIES
s0 SO 50 5o SO. so so 000%
OTHERSERVICES & CHARGES.
305 ADMINISTRATION 0 0 26o 0 0 iSo 0 ❑ 00%
301 AUDITING SERVICES 2,550 0 3.700 4.995 10.000 10.000 7.600 •24 00%
329 ACCOUNTING SERVICES 0 0 0 .20.880 12.000 25.090 25.000 108 33%
334 COMPUTER SERVICES 0 0 0 0 0 B00 500 0 9o%
309 MISCELLANEOUS EXPENSE 0 0 49 0 0 0 0 0.00%
TOTAL OTHER SERVICES & CHARGES $2,560 SO 54.008 525.975 S22,000 S35.950 533.100 50 45%
TOTAL FINANCIAL ADMINISTRATION
55.319 53,222 S4,008 S25.875 S22,000 535.950 533,100 50.45%
LEGAL SERVICES
DEPARTMENT 41500
ACM' 2004 2005 2005 2007 2008 2008 2009 %
11 ACCOUNT DESCRIPTIONS. ACTUAL ACTUAL ACTUAL ACTUAL EU0GET PROJECTED PRELIMINARY CHANGE
OTHER SERVICES & CHARGES
300 PROFESSIONAL SERVICES 0 0 0 0 0 0 0 000%
303. PROSECUTION 1.223 6 1.715 5.769 7.000 6.090 7.000 ..0 00%
304. LEGAL SERVICES 10.975 115,094 27.920 19.931 .35.000 25.000 25.000 -28 57%
305 LEGAL SERVICES - LAND ISSUES 0 0 0 0 0 10.000 13000 0.013
309 MISCELLANEOUS 0 0 562 A0 0 0 000%
317 .LEGAL -ANNEXATION 0 0 146,745 20,518 35,000 5,000 0 100,013%
TOTAL OTHER SERVICES & CHARGES 520.095 5110,094 5170.943 646.21a 577.000 S45.000 S42.000-45 45%
CAPITAL, OUTLAY
720 OF ERAT ING TRANSFERS OUT 0 0 0 0 25,000 25,000 25,000 0.00%
TOTAL CAPITAL OUTLAY 5a S0 S0 50 S25.000 S25.000 525,000 0 00%
TOTAL LEGAL SERVICES 520,099 5113.094 5176,943 645,218. S102,000 571,060 867,000.-34.31%
GENERAL .GOVERNMENT
DEPARTMENT41900
AC CT 2004 2005 2005 2007 2008 2006 2009
R ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL. ACTUAL BUDGET PROJECTED PREL1M1NARY CHANGE
SUPPLIES
200 OFFICE SUPPLES 5151 SO S81 (Slay 5200 51,000 S1,000: 400.00%
TOTAL SUPPLIES 5151 SO 581 (513) 5200 S1.000 51.000 400 00%
OTHER SERVICES &CHARGES
300 : PROFESSIONAL SERVICES 0 0 14.858 (156) .0: 500 0 0 00%
309 MISCELLANEOUS EXPENSES 372 7.72.1 3,020 0 100 100 100 0 00%
320 .INTERNETCONNECTION 419 0 457 .0 200 200. 500 15000%
322 WEB. SITE 330 0 1.210 030 .5.000 2,000. 5.000 000%.
334 Cam PUTERSERVICES 0 0 0 0 1.000. 1.247 1.500 5000%
346 MARKETJNG&ADVERTISING. 0 0 0 0 0, 0 0 000E
351 LEGAL NOTICES 2.302 0 2,420 3.275..2.000. .1.000 3.000 50 00%:
352 NEWSLETTERIPUSL4CRELATION S 375 0. .0. 6:675 3.500 3.500 3:500. 000E
36i' GENERAL LIABILITY INSURANCE 835 1,378 1.787 1:491 1.800. • 1.600 1.600 000E
352 PROPERTY €NSURANCE 80 0 0 60 1.000. 50 0-10000%•
383 VEHICLE. INSURANCE 0 0 0 .53 0 100 0 000%•
365 PUBLIC OFFICIALS LIABILOTYINSUR • 170 0 0 0 100 0 100 0 00%
384 RECYCLING COLLECTION 3.376 3.535 3.776 4.007 4.500 4.500 4,500: 0 00%.
434 VAONAIS LK WATER MAMAG ORG 1.647 0 0 6.519 0 0 0 0 00%.,
435. LAIC 446 0 0 •51.1. 600 500 650 833Y
43E RCLLG 100 0. 0 100 150 100 200 3333%
440 DUES &SUBSCRIPTIONS 22 • 2,629 6,997 0 25 25 25 000%
450 CI-IARITAELE GAMBLING DISTRIBUTIONS 2,189 0 0 1,832 3,000: 5,000 5,000 65.57 ..
TOTAL OTHER SERVICES & CHARGES 512.664 515.263 $33.555 526.197 S22.975 S20.722 525.075 12 62%.
TOTAL GENERAL GOVERNMENT 512,815 515,263 .533,636 525.154 523.175 521.722 526,875. 15.97%
PLANNING & ZONING
DEPARTMENT 41910
ACCT 2004 2005 2008 2007 2008 2008. 2009 96
S ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL BUDGET PROJECTED PRELIMINARY CHANGE
OTHER SERVICES 3 CHARGES
300 PROFESSIONAL SERVICES 434 0 0 ❑ 35.000 10.000 20.000 -4286%
308 ADMINISTRATION 0 0 0 0 0 2.000 10.000 000%
302 ENGINEERING SERVICES 0 0 0 0 10.000 5,000 0-100.Q0%
309 MISCELLANEOUS 265 0 1,535 268 a 0 0 000%
315 ZONING ADMINISTRATION 13.785 14.023 1.565. 2.192 2.200. 2.200 2.200 0.00%
325. NPDES TRAINING ❑ 0 125 0 250. 250 250 00014
326 NPDES EDUCATION a 0 0 0 250 250 250 0 00'd
327 NPDES ADMINISTRATION 1.290 0 5.874 1.377 2.000 2.000 2.000 0.00%
332 RECORDING. SECRETARY 0 0 0 0 1.600 0 1.000 000h
348 COMP PLAN. UPDATE 0 0 6.109 20.462 10.000 10.000 25.000 .15000%
433 . Du Es S 5U85CRIPTIONS 140 .0 475 0 0 0 0 0.00%
TOTAL OTHER SERVICES a CHARGES $15.914 514.023 .510.704 524,296 $61,500 531,700 561.500 000%
CAPITAL OUTLAY
720 OPERATING TRANSFERS OUT 0 0 0 0 0 0 0 0.00%
TOTAL CAPITAL OUTLAY 50 50 5q.. 50 80 £0 50 0 00%
TOTAL PLANNING & ZONING 515,914 514,023 516.764 .524,298 551,500 531,700 561,500 0.00%
HERITAGE HALL
DEPARTMENT.41940
ACCT 2004 2005 2006 2007 2008 2008 2009 Yo
# • ACCOUNT. DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL BUDGET PRO.IEGTED PRELIMINARY CHANGE
SUPPLIES ..
205 CLEANING SUPPLIES 0 ❑: U 0 0 0 0 0 O0%
210 OPERATING SUPPLIES - OTHER 0 0 0 • 0 506 1.500 2.000 300 op,*
211 CHEMICALS 0 ❑ 0 0 0 ❑ ❑ o ❑❑%
230 BUILDING MATERIALS 0• .0 0 0. 0 0 • 0 000%
250 SALES TAX 0 • A • 0. 0 0 20 0 ❑.90
TOTAL SUPPLIES 50 SO $0 SO 5500 51152❑ 52.000 300 00 %
OTHER SERVICES 8 CHARGES .
300 PROFESSIONAL SERVICES 0 0 0: .❑ • 5:000 4.000 0.000 6000%
309 CONTRACT SERVICES 0. 0 :0 0 0 0 TA00 0 00%
321 TELEPHONE 1.899 3.535 1.634 245 1.500 1.500 1.500 0 00 %
362 PROPERTY INSURANCE 0. 0 0 0 0 600 75❑ 0 00%
381 ELECTRICITY 0 0 •130 0 .2.273. 4.000 3.600 5838%
383 GAS 0 0. .0 0 7.667 5.000 6.000 4 34%
364 RUBBISH/RECYCLING 0 0 0 O. 0 0 0 000%.
305 WATERISEWER UTILITIES .0 0 0: 31 200 50❑ 400 100.00%
400 REPAIR/MAINTENANCE- OTHER 800 0 • 825 . • 9 0 3.100 500 0 00%
401 REPAIR/MAINTEHANCE- BUILDINGS 0. 0: 0 0 1.009. 0 1,000 0.00%
TOTAL OTHER SERVICES & CHARGES $2.699 $3.536 52,589 5276 S17.640 518:700 •524.750 40 31%
CAPITAL OUTLAY
520 CAPITAL OUTLAY- BUILDING IMPROVEMEN 0 ❑ 0 0 3.000 500 3.800 26 67 %
570 FURNITURE BOFFICE .EOUIPMNT 0 0 0 0 0 0 600 000%
580. OTHER EQUIPMENT/IMPROVEMENTS 0 0 0 0 4.500 9.600 8.000 7778%
720 OPERATING TRANSFERS 0 0 0 0 0 20,000 30,000 0.00%
TOTAL CAPITAL OUTLAY SO 5O. $0. S0 57.500 530.000 S42.400 .465 33%
TOTAL BUILDING MAINTENANCE $2.699 53,536 52,5595276 $25,640 550.220 569,150 169,70 %
POLICE
DEPARTMENT 42150
ACCT 2004 2005 2056 2007 200E 2006 2009 %
U ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL BUDGET PROJECTED PRELIMINARY CHANGE
OTHER SERVICES & CHARGES
305 REGULAR LAW ENFORCEMENT 56.522 60.409 56.055. 65,819 55.526 73.910 79.692 21 06%
305 SPECIAL LAW ENFORCEMENT 0. 0 0 0 100 0 100 0 00%
307 DISPATCH cosTs. ..o:,0 [1.001} 2.696 2.560 2.455 2.465 =136%
349 A➢MINISTRATION 0. • R 0 589 700 700. 700 0 30%.
'309 MISCELLANEOUS 0 0. 73 C. .125 8 125 0.00%
TOTAL OTHER SERVICES & CHARGES 556.522 550.409 554.827 569.106 569.251 577:076 353.033 19 97%
TOTAL POLICE 556,022 550,449 564.827 569.106, $69.251 577.075 583,083 19.97%
FIRE
DEPARTMENT 42200
AC CT 2004 2005 2008 2007 2003 2009 2009 °%
# ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL. ACTUAL BUDGET PROJECTED PRELIMINARY CHANGE
OTHER SERVICES b CHARGES
30A ADMINISTRATION SO 50 $0 SO SO S0 so 000'%
309 MISCELLANEOUS 0 0 0 0 0 0 0 0 00%
31.1 FIRE SERVICE 10 246 15,519 11,300 12.510 13.000 12,907 14.109 5 53 %
312 FIRE MARSHALL SERVICES 2,971 0 3,854 3,794 4,000 3,927 3,730 .6.75%
TOTAL OTHER SERVICES S CI-HARGES 513.217 S15:519 515.172. S16.304 $17.000 S116.834 S17.539 4 94%.
TOTAI. FIRE S13,217 $15,519 S15,172 515,304 517,000 516,034 S17,839 4.94%
ANIMAL CONTROL
DEPARTMENT42200.
ACCT 2004 2005 2006 .20k7 2005 2005 2002 96
# ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL BUDGET PROJECTED PRELIMINARY CHANGE
000%
w
OTHER SERVICkS a CHARGES•
300 PROFESSIONAL SERVICES 0 0 0 0 0 0 0
302 MISCELLANEOUS 0 0 0 222 0 0 0 0 00
323 ANIMAL REMOVAL 100 0 302 300 500 300 500 O OO°In
324 ANIMAL ENFORCEMENT 0 0 150 0 175. 150 17s GOON,
TOTAL OTHER SERVICE& 6 CHARGES $100 30 3452 5522 5675 3450 5675 000%
CAPITAL OUTLAY
720 OPERATING TRANSFERS OUT 0 0 0 0 0 0 0 0.00%
TOTAL CAPITAL OUTLAY S0 $0 50 S0 $0 $D SO C 00%
TOTAL ANIMAL CONTROL SfOO 50 5452 5522 $675 5450 S075 OAO%
BUILDING INSPECTIONS
DEPARTMENT 42401
ACCT 2004 2095 2005 200T 2003 2008 2009
11 ACCOUNTDESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL BUDGET PROJECTED PRELIMINARY CHANGE
OTHER SERVICES & CHARGES
313 BUILDING INSPECTIONS 17.500 1.7.253. . 23.950 13,297 5.000 7,000 :5.000 0,00%
309 MISCELLANEOUS 0 0 0 0 0 0 0 000%
315 BUILDING SECRETARY SERVICES 0 0 0 830 250 1.500 1.500 500.00%
334 COMPUTER SERVICES 0 0 0 0 0 1.400 1.500 0.00%
320 CODE ENFORCEMENT 2,055. 0 0 ❑ i,000 ❑ 1,000 0.00%
TOTAL OTHER SERVICES & CHARGES 320.355 517.253 .523.080 519.127 55.250 ss.e❑n $9,000 44 ❑0
CAPITAL OUTLAY
720 OPERATING TRANSFERS OUT 0 0 :0 0 0 0 0 0.00%
TOTAL CAPITAL OUTLAY 50 SO S0 SO 50 SO 50 .0 00%
TOTAL BUILDING. INSPECTIONS •$20,355 S17,253 523,960 519,127. 66,250 59,900 :59,000 44.00k
ROAD MAINTENANCE
DEPARTMENT 43122
ACCT
11 ACCOUNT DESCRIPTION
2004 2005 2006 2007 2008 2006 2009 %
ACTUAL ACTUAL ACTUAL ACTUAL BUDGET PROJECTED PRELIMINARY CHANGE
SUPPLIES
211 CHEMICALS 0 0: 0 0 0 0 0 000%
210 OPERATING SUPPLIES • OTHER 0 • ❑ 0 0 0 0 0 .0 00%
.224 GRAVEIJSTREET MATERIAL 0. M. 726 355 1.000 1.000 1.500 50 00%
225 SALT/SAND 0 :0 0 0 0 0.. 0 0 00%
226 SIGNS. SIGN REPAIR MATERIALS 0• 0 0 0 0 0 700 000%.
250 SALES TM 0• . 0 0• 0 0 0 0 0.00%
TOTAL SUPPLIES 60 50 5726 5355 51,000 51,000 52.206 12000%
OTHER SERVICES F. CHARGES
300 PROFESSIONAL SERVICES 0 0 0 21.338 0 0 0 .000h
302 ENGINEERING FEES 26.627 .66.472 79.675. 17,625 8.000 4.000 8.000 0 on%
305 ADMINISTRATION 0 0 98 0 4.000 0 0 .100 00%
309 MISCELLANEOUS 315 0 0 0 0 0 0 .000%
327 NPDES 0 0 0 650 850 850 12.500 1023 08%
351 LEGAL NOTICES 0 0 0 0 0 0 0 0 0❑%
382 ELECTRICITY - STREET LIGHTS 763 820 082 905 1,000 1.000 1.200 20 00%
ROW MAINTENANCE 0 0 .0 0 0 ❑ 12.000 000%
405 ROAD MAINTENANCE/REPAIR 2.905 0 3,371 3.854 13.500 2.500 8,600-34.81%
433 DUES AND SUBSCRIPTIONS 0 0 0 42 50 50 50 0.00%
TOTAL OTHER SERVICES:& CHARGES
532.641 567.292 564.026 544.414 527.200 $6.200 342.550 56 4314
CAPITAL OUTLAY
540 HEAVY MACHINERYlEQUIPMENT 0 ❑ 0 0 0 0 0 000%
720 OPERATING TRANSFERS 2,€OD 0 101,945 0 0 0 0 0.00%
TOTAL CAPITAL OUTLAY 52.000 50. $101.945 30 50 SO SO 000
TOTAL ROAD MAINTENANCE 334,541 567,292 5186,597 544,759 528,200 59,200 544,75❑ 58.69%
ICE & SNOW REMOVAL
DEPARTMENT 43125
ACCT 2004 2005 2006 2007 2003 2008 2009
# ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL BUDGET PROJECTED PRELIMINARY CHANGE
SUPPLIES
225 SALT. SAND 0 0 779 2.280. 4,600 5.000 5.600 2083%
210 OPERATING SUPPLIES - OTHER 0 0 0 0 .0 0 0 000%.
250 SALES TAX 0 0 0 146 253. 250. 250 0,00%.
TOTAL. SUPPLIES SO 50 5779 52,428 S5.050: 55.250 55.050 1980%
OTHER SERVICES & CHARGES
309 MISCELLANEOUS 0 0 0 0 O 0 0 000%
400 REPAIRIMAIt4TENANCE - OTHER ❑ 0 0 6.02E 0 0 0 0 00%.
404 REPAIRIMAINTENANCE - CONTRACTUAL 18,469 10.473 1,605 98 14,000 14,000 11,014 -21.43%.
TOTAL OTHER SERVICES & CHARGES
518.469 510.473 91.605 56.125 514.000 514.000 811.000 -2143%
C • PITAL OUTLAY
540 HEAVY. MACHINERY/EQUIPMENT. C
720 OPERATING TRANSFERS 0
0
0
a 0 0 ❑ 0 000%
0 0 0 0 0 0.30°%
TOTAL CAPITAL OUTLAY
SO 50 SD SO S3 SO 5❑ 000%
TOTAL ICE & SNOW REMOVAL SIE,489 510,473 52,365 510,553 519,050 519.250 517,050. -10.50%
ACCT
PARK MAINTENANCE
DEPARTMENT 4410
ACCOUNT DESCRIPTION
2004 2005 2006 2007 2008 2008•. 2009 °%
ACTUAL • ACTUAL ACTUAL ACTUAL 9U'DGET PROJECTED PRELIMINARY CHANGE
SUPPLIES
211 CHEMICALS 0 0. 0 O 0 0 0 DOOR
210 OPERATING SUPPLIES • OTHER .0 O 0 .0 0 0 0 0 00%
LANDSCAPING MATERIALS 0 0 0 0 0 0 0 000%
228 SIGNS. SIGN REPAIR MATERIALS 0 0 O. 0• 0 0 0 0.00%
250 SALES TAX 0. 0 .0 4 O 0 0 0.09%.
TOTAL SUPPLIES 50. S0 •SO SO SO SO SO. 0.0014
OTHER SERVICES & CHARGES
300. PROFESSIONAL SERVICES 0 0 0 0 0 0 0 0 00%
404 PARIS.MAINTENANCE-CONTRACTUAL 0 .0 0 0 O. 0 0 000%
400 REPAIRIMAINTENANCS-.OTHER 0 O. 0 0 0 0 0 000%
309 MISCELLANEOUS 0 0 .0 0• 0 0 0 0.00%
TOTAL OTHER SERVICES 8 CHARGES 50 50 SO SO SO: 50 50 000%
• CAPITAL OUTLAY
580 • OTHER EQUIPMENT/IMPROVEMENTS 0 0 0 0 fl 0 0 0OMY
540 • HEAVY MACHINERY/EQUIPMENT 0 0 0 0. 0 0 0 0 00 %
720. •OPERATINGTRANSFERS. 0 0 0 0 :0 0 0 0,00%
TOTAL CAPITAL OUTLAY SO SO 50 50 • .80. SO 50. 0 00 %
TOTAL PARK MAINTENANCE SO '50 5O SO S0 SO SO •0.00%
As or I Ol31/05
Fiscal Year: 2008
Minn of Fund
CITY OF GEM L-AI[E
CASH AND INVESTMENT BALANCE SI"ATEMENT
Premier Checking Investments 'Total
. Bala ace. Balance Prernier• Welts Largo Cash and
ID/DI12OU8 Rcccilit5 . Disbursements I0130f2008 .CD's . Mny Mkt Invcsl.mepts .
•GenetoI Fund $181.985 95 $7,828 95 ,532,240 25 $1.57,574.65. $3I,512 27 $000. • $1.59,086:92
Parks and Playgrounds $O 00 $0 00 $D.00 .$0 00 336;155 l.9 $000 $36,155 19
2004 Debt Service Fund S68,568.64 $6,335 41. SQ 04 $74;90.4 05 . $30,600:06 $000 S 1 04,90405
2006Debt: Servfce•Fund 555,55125 $1.1761 $400 $55,96886 $40.0000D. 500.0 $95,96586
2007 Capital Improvcment.Bands S99,898 08 $21.0 36 $0 00 S 100.108 44 50.00. $0 00. . $100.108 44
Street ]mnroyentenl SO 00 $0 00. $0•00 $0 00 SO 00 $0 00 SO 00
City Hall Construction ($102.78543) ($254 71)$36.3.1300 ($139,35314) $000• $66,22675. ($73,12539)
SewerEnterpriseFund $55.751.61. S4,969.80 $4,569.08 556,152.33 S99;155.62. 50.00. $155.310.95
$359.270.10 $19.207.42 573.122.33 5305,355.19 $236,826.08 566,226.75 $608,408.02
City of Gem Lake
GENERAL FUND
Budgeted Statement ofRevenues and Expenditures
For the Ten Months Ending. October 31, 2008
Annual Year to Date Year to Date
Budget Actual, Variance
.REVENUES
Page: 1
%Complete
Property Taxes
Current Property Taxes $ 384,148. $ 187,698,31 196,449.69 48 86
De€inq Property Taxes. 0 0.00 0.00 0 00
Fiscal Disparity Taxes 11.,207 4,707.93 6,499.07 42.01
Penalties& Interest 0 0.00 0.00 0.00
Licenses and Permits
On -Sale Liquor License 5,100 .3,098.50 2,001.50 60.75
Off -Sale Liquor Licenses 100 0.00 100.00 0.00
Non -Intoxicating Liq Licenses 0 0,00 0.00 0.00
Olher Permits 1,000 100.00 900.00 10.00
Tobacco License 700 0.00 700.00. 0-00
Charitable Gambling License 100 0.00 100.00 0.00
Contractor License 450 530.00 (80.00) 117.78
Building Permits. 2,000 8,576.40 (6,576 40) 428.82
Plumbing Permits 1,500 120.00 1,380.00 8.00
Mechanical Permits 1,200 280.00 920.00 23.33
Electrical Permits 1,000 779.50 220.50 77.95
Building Plan Review 0 90.51 (90.51) 0.00
Dire Marshall Inspection 4,050 (196 04) 4,246.04 (4.84)
Septic Inspection Fee 1,500 82.00 1,418.00 5.47
State Permit Charge 0 128.80 (128 80) 0.00
Administration Fec 0 0.00 0 00 0.00
Sewer Contractor License 0 0.00 0.00 0.00
Dog Licenses 0 .370.00 (370.00) 0 00
Intergovernmental Revenues.
Local Government Aids 2,808 1,40.4.00 1.,4.04 00 50,0.0
MVHC.(I-Iomestead Credit) 0 2,41 1.3.9 (2,4.11 39). 0.00
County Grants & Aids 0 142.95 (€ 42.95) 0.00
SCORE Recycling Grant 0 0.00 0.00 0.00
Cable. TV Franchise Fees 2,500 0 00 2,500.00 0 00
Police State Aid 4,029 4,1.89,00 (160.00). 103.97
Charges for. Services
Variance Fee 500 0.00 500.00 0.00
Plan Review 476 3,073.54 (2,597.54) 645.7.0
Sale of Supplies 25 0.00 25.00 0 00
Engineering Charges 500 0.00 500.00 0.00
Charges for Legal Fees 500 0.00 500 00 0.00
Fines and Forfeits
Fines 3,000 802.86. 2,197 14 26.76
Misvellnneous
Interest Earnings 4,236 8,909 67. (4,673.67) 210.33
Charitable Gambling Contributi 3,000 3,416.00 (416.00) 1 1 3.87
Miscellaneous 0 45.70 (45.70) 0.00
Insurance Policy Dividends. 150. 0.00 150:00 0 00
Facility Rental 0 10,432.00 (10,432.00) 0:00
Total Revenues 435,779 241,.193,02. 1.94,585.98 55.35
Page,. 2
City of Gem Lake
GENERAL FUND
Budgeted Statement of Revenues and Expenditures
For the Ten Months Ending October 31, 2008
Annual Year to Date Year to Date
Budeet Actual Variance
EXPENDITURES
% Complete
City Council
Wages and Salaries 4,94.6. 4,017.00 929.00 81.22
Employer Paid Insurance 2,172 102.44. 2,069.56 4 72
Liability Ins - Employees 200 0.00 200.00 0 00
Adminstration 0 550.00. (550.00) 0.00
Conference Registrations 450 0.00 450.00 0.00
Meeting Preparation 2,400 1,950-00 450 00 81.25
Other Insurance 0 200.00 (200.00) 0.00
Council Contingency 5,000. 261.09 4,738.91 5.22
Clerk
Wages. and Salaries 22,730 10,.372.00 12,358.00. 45.63
Employer Contirb - Retirement 3,215 0 00 3,215.00 0:00
Employer Paid Insurance 0 204.88 (204.88). 0.00
Workers Compensation I25 0.00 125.00 0.00.
Office Supplies 2,500 1,364.05 1.,135.95 54.56
Postage. 0 9,06. (9.06) 0,00
Professional Services 5,000 0.00 5,000 00 0.00
Administration 0 2,076.00 (2,076.00) 0.00
Conference Registrations 500 0.00 500.00 0 00
Zoning Administration 0 0.00 0 00 0..00
Mileage .300 395..74 (95.74) 131.91
Recording Secretary 3,000 1,200.00 1,800.00 40.00
Furniture and Fixtures 2,500 2,441.45 58.55 97: 66
Office Equip & Furnishings 0 0.40 0.00 0.00
Elections
Temporary Employees 5,000 406.50 4,593:50 8.1.3
Operating Supplies 200 0.00 200 00 0.00
Administration 0 1,080.00 0,080.00) 0:.00
Miscellaneous 0 497.07 (497.07) 0.00
Mileage 25 0.00 25.00 0,00
Printing and Binding 250 0.00 250.00. 0.00
Repairs & Maint -.Contractual 525 0.00 525.00 0 00
Financial Administration
Auditing Services 10,000 12,500.00 (2,500.00) 125.00
Adrninistration 0 150.00 (150.00) 0 00
Financial Services 12,000 21,198.25 (9,198.25) 176.65
Computer Services 0 793.28 (7.93-28) 0.00
Legal Services.
Prosecution 7,000 .3,220.00 3780-00 46.00.
Legal 35,000 15,387.85 19,612,15 43.97
Legal - L-and Issues: 0 892.25 (892.25) 0.00
Legal _ Annexation 35,000 3,502.55 31,497.45 1 0:01
General Government
Office Supplies 200 749.47 (
Professional Services 0 317.50 317.5374 74
0).
{ I T-50) 0.00
Miscellaneous 100 G6.00 34.00 66.00
Internet Connection 200. 180.00 20.00 90.00
Web Site 5,000 535.00 4,465.00 10.70
Computer Services 1,000 1,247.00 (247.00) 124.70.
Legal. Notice Publication 2,000. 476.00 1,524 00 23.80.
Page: 3
City of Gem Lake.
GENERAL, FUND
Budgeted Staternent of Revenues and Expenditures
For the Ten Months Ending October 31, 2008.
Annual Year to Dare Year to Date
Budget Actual . Variance % Complete
Newsletter/Public Relations 3,500 2,24438 1.,255.62 64.13
General Liability Insurance.. 1,800 1,423 75 376 25. 79.10
Property Insurance 1,000 20.00 980.00 2.00
Vehicle Insurance 0 83.50 (83.50) 0.00
Public Officials Liablitliy. I00 0.00 100.00 0 00
Recycling Collection 4,500 3,600,30 899.70 80.01
VLAWMO 0 0.00 .0.00 0.00
League of'MN Cities 600 0.00 600.00 0.00
RCLL.G 150 100.00 50.00 66.67
Subscriptions 25 0..00 25.00 0 00
Gambling Distributions 3,000. 227.93 2,772.07 7-.60
Planning and Zoning
Professional. Services 35,000. 5,485.42 29,514,58 15;67
Engineering 10,000 493.00 9,507.00 4..93
Administration 0 1,116.00 (1,116..00) 0.00
Building Inspections 0 0.00 0,00 0.00
Zoning Administration 2,200 650.00 1,550.DO 29.55
NPDES Training 250. 0.00 250.00 0.00
NPDES Education 250 0.00 250.00 0.00
NPDES Administration 2,000. 0.00 2,000,00 0.00
Recording Secretary 1,800 0.00 1,800.00 0.00
Comp Plan Update 10,000 7,08431 .2,915.69 70.84
Heritage Hall
Operating Supplies 500 1.,224,38 (724:.33) 244.88
Sales Taxe 0 1.9.48: (19.48) 0:00
Professional Services 5,000 2,210.00: 2,790.00 44.20
Internet Connection 0 0.00. 0.00 0.00
Telephone I,500: 1,02.3.00 477.00 68.20
Property Insurance 0 545.00 (545 ,00) 0,00
Electric Service 2,27.3 2,.194.00 79.00 .96.52.
Gas Service 7,667 1,274.26 6,392.74 16.62
Water/Sewer Utilities 200 253.87 (53.137) 126.94
Repairs&.Maint - Contractual 0 299..40 (299;40) 0.00
Reparis & Maint - Building 1,000 161.00 839 00 16.10
Buildings &.Structures .3,000 244.34 2,755..66 8.14
Other Equipment 4,500 9,427.40 (4,927.40) 209.50
Police
Regular Law Enforcement 65,826. 61,270.80 4,555.20 93.08
Special Law Enforcement 100 0,00 100.00 0.00
Dispatch Costs 2,500 2,055..00 445.00 82.20
Administration 700 0.00 700.00 0.00
Miscellaneous 125 0.00 125 00 0.00
Fire
Fire Services
Fire Marshall Service
13,000
4,000
10;755..80
3,273.0E
2,244.20 82.74
727.00 81 83.
Animal Control
Animal Removal 500 0.00 500.00 0 00
Animal Enforcement 175 0.0E 175.0.0 0.00..
Building .Inpsection
Computer Services 0 .115:00 (115.00) 0.00
Miscellaneous 0 0.00 0.00 0.00
Building Inspections 5,000 3,692.37 1,307.63 73:85
Pig: A
City of Gem Lake
GENERAL FUND
Budgeted Statement of Revenues and Expenditures
For the Ten Months Ending October 31, 2008
Annual Year to Date Year to Date
Budget Actual Variance % Complete
Building Secretary 250 1,19.3.75 (943.75) 477.50
Code Enforcement 1,000 0.00. 1,000 00 0.00
Computer Services 0 1,265.00. (1,265.00) 0.00.
Office Equip & Furnishings 0 0 00 0 00 0.00
Other Capital Outlay 0 0.00 0.00 0.00
Road Maintenance
Gravel 1,000 0.00 1,000.00 0.00.
Engineering 8,000 1,479..89 6,520.11 18.50
Engineering 4,000 0.00. 4,000 00 0.00
NPDES.Administration 650 0 00 650.00 0:00
Street Lights 1,000 617 83 382.17 61.78
Street Repairs 13,500 0.00 13,500 00 0.00
Dues & Subscriptons 50 42 1.9 7..81. 84.38
Ice and Snow. Removal
Salt and Sand 4,800 2,826.55 1.,973 45. 58 89.
Sales Tax 250 183.72. 66,28 73.49
Repairs & Maint - Contractual 0 78.0.00 (780.00) 0.00
Snow Plowing 14,000 6,060 0.0 7,940,00 43.29
Other Financing Uses
Operating Transfers OUT 25,000 0.00. 25,000 00 0.00
Total. Expenditures 4.35,779 225,:358.05. 210,420.95. 51.71
Excess Rev Over (Under):.Exp $ 0 $ 15,8.34 97 (15,834.97) 0.0.0.
Page: 1
City of Gerri Lake.
PARKS AND PLAYGROUNDS FUND
Budgeted Statement of Revenues.and Expenditures
For the Ten Months Eliding October 31, 2008
Year to.Date Year to Date Year to Date
Budget. Actual Variance
REVENUES
°la Complete
Park Dedication Fees 8 2,000 $ 0..00 (2,000 00) 0..00
Interest Earnings 1,880 1,7.91-7$
(88.22) 45.31
Total Revenues
EXPENDITURES
3,880 1,79:1.78
(2,088.22)
4618
Total Expenditures 0 0:00 0.00 0.00
Excess Rev Over (Under) Exp $ 3,880 $: 1,791.78" •(2,088.22) A5.18,
Page: 1
City. of Gem Lake
2004. DEBT. SERVICE FUNI)
Budgeted Statement of Revenues and Expenditures
For the Ten Months Ending October 33, 2008
Year to Date Year to Date Year to Date
Budget Actual Variance °%.Complete
REVENUES
Current Special Assessments $ 72;000 $ 28,361.6:1 (4.3,638.39) 3939
felinq Specie/ Assessments 0 70.27 70.27 0.00
Penalties.& Interest 0 8;914.78 8,914.78 0,00
Interest Earnings 6,669 1,441 .49 (5,227,51) 2.1:61
Total Revenues 78,669 38,788.15 (39,880.:85) 49 31
EXPENDITURES
Principal 52,207. 52,207.00 0 00 1.00..00
Interest 18,436 18,435.34 (0.66) 100.00
Fiscal Agent Fees 50 0 00 (50.00) 0.00
Total Expenditures 70,693 70,642.34 (50 66) 99.93
Excess Rev Over (Under) Exp $ 7,976 $ (31,854.19) (3.9,830.I9) (399.38)
City of Gem Lake
2006 DEBT SERVICE FUND
Budgeted Statement ofRevenues >and Expenditures
For the Ten Months Ending Octaber..31, 2008
Page. 1
Year to Date Year to late Year to Date
Budget Actual Variance %.Complete
REVENUES
Current Special Assessments $ 28,000 $ 7,761.96 P0,238 04) 27.72
❑sling Special. Assessments 0 0 00 0.00 0.00
Penalites & Interest 0 4,132 21 4,132.21 0..00
Interest Earnings 2,973 1.,302.2E (1.,670.74) 43.80
Transfers From Other Funds 0 0.00 0.00 0.00.
Total Revenues 30,973 13,196.43 (17,776.57) 42:61
EXPENDITURES
Principal 20,000 20,000:.00. 0..00 100.00
Interest 10,105 28,232.50 18,12750 279.39
Fiscal Agent Fees 50 0.00 (50 00) 0 00
Total Expenditures 30,155 48,232..50 18,077 5.0 159.95:
Excess Rev Over (Under) Exp $ 818 $ (35,036.07) (35,854.07) (4,283 14)
City of Gem Lake
2007 DEBT SERVICE FUND
Budgeted Statement of Revenues and Expenditures
For the Ten Months Ending October 3 L,.2008
Page: i
Year to Date Year to Date Year to Date
Budget Actual Variance % Com_21ete
REVENUES
Current Property Taxes S 53,900. $ 25,773 72 (28,126.28) 47.82
Delinquent Property Taxes 0 0.00 0.00 0.00
Fiscal Disparities 0 642.20 64220 0.00
Interest: Earrings. 1,000 666 52 (3:3.3.A8) 66 :65
Total Revenues 54,900 27,082.44 (27,817.56) 49.33
EXPENDITURES
Principal 0 0.00 0.00 0.00
Interest 40,384. 22,256.54 (I8,127.46) 55.11
Fiscal Agent Fees 450 450:00 0,00 10000
Total Expenditures 40,834 22,706.54 (18,127.46) 55:61
Excess Rev Over (Under) 1?xp $ 14,066 $ 4,375,90 (9,690.10) 31.11
REVENUES
City of Gem Lake
CITY HALL CONSTRUCTION.
Budgeted Statement of Revenues and Expenditures
Far the Ten Months Ending .October 31, 2008
Year to Date Year .to Date Yew- to Date
Budget ❑tual Variance % Complete
Peke: !
Interest Earnings S 3,000 $ (122 49
) (3;I20.00) (0.00)
Bond Proceeds
0 0:04 0.00 0:00
Total Revenues 3,000 (122.49)} (3,122.49) (4 08
EXPENDITURES
Engineering 0 0,00 0.00 .0 00
Legal 0 0.00 0.00 0.00
Administration 0 3,784.7 3,784.72 0 00
Miscellaneous 0 0.00 0.00 0.00
Conference Registrations 0 0 00. 0.00 0.00
Meeting Preparation 0 0.40 0.00 0,0{t.
Architect Fees 0 2,041.36 2,44i 36 0.00
Legal Notice Preparation 0 0 00 0.00 0.00
Electric Service 0 I,477..88 1,477.88 0.00
Buildings & Sirueturess 3,000 39,504.45 3.6,504.45 1,316.82
Construction 0 40,452.00 40,452.00 0.00
Interest 0 0.00 0.00 0 00
Fiscal Agent Tees 0 0.00 0 00 0.00
Total. Expenditures 3,000 87,264.41 84,260.41 2,908.68
Excess Rev Over(Under) Exp $ 0 $ (87,382.90) (87,382.90) 0.00
City of Gem .Lake
SEWER, ENTERPRISE FUND
Budgeted•Statement of Revenues and Expenditures
For the Ten Months Ending October 31, 2008
Year to Date Year to Date Year. to Date
Budget Actual Variance
REVENUES
Page: I
% Complete
Local SAC $ 1,200 $ 959.,23 (240.77) 7.9,94
Metro SAC 0 18.25 18.25 0.00
Residential Sewer Charges 60,000 11.,074,20 (48,925.80) 1.8..46
Commercial Sewer Revenues 10,000 .32,59.0-13 22,590.13 325.90.
Sewer Late Charges 0 0,00 0,00 0.00
Transfers. from Other Funds 50,000 .0 -00 (50,000.00) 0.00
interest Earnings: 0 5,825..95 5,825.95 0.00.
Transfers From Other Funds 0 0.00 0.00 0.00
Total Revenues
EXPENDITURES
14,200 50,467:76. (70,732 24) 41:64
Wages and .Salaries 2,520 0.00 (2,520 00) 0.00
Employer Contrlh - Retirement 360 0 00 (360A0) 0.00
Office Supplies 500 69.00 (431 00) 13.80
Operating Supplies 0 0-00 0.00 0.00.
Postage 0 .34.85 34.85 0-00
Auditing: Services 2,500 0.00. (2,500 00) 0.00
Engineering 10,000 0.00 (10,000 00) 0 00
Legal 200 0.00 (200.00) 0,00
Administration 7,500 0.00 (7,500.0.0) 0.00
MCES Charges 17,300. 15,802,93 (1,497.07) 91.35
Locates 800 287.17 (512.83) :35-90
Financial Services 8,000 4,741 25 (3,258.75) 5927
Computer Services 0. 1,890.00 1,890.00 0.00
Metro SAC Charges 0 0.00 0.00 0.00
Repairs & Maint - Contractual 10,000 0..00 (1 0,000.00) 0..00
Depreciation 0 0..00 0.00 0.00
Sewer Inspections 0 0 00 0.00 0.00
SewerFlushing 0 0.00 0.00 0.00
Total Expenditures 59,680 22,825.20 (36,854,80) 38 25
Excess Rev Over (Under) Ex : $ 61,520 $ 27,642 56 (33,877.44) 44 93
INV
CD-9703
CD-9704
C D-8996
2008 CASH S, INVESTMENTS.
MATURE PURCH
DATE DATE BANK/BROKER TYPE NAME Cusip #
PREMIER BANK CHK GENERAL FUND 6005590
WELLS FARGO MMKT PRIME INVESTMENT FUND 12970216
3116/09 3116108. PREMIER BANK CD
3116/09 3116/08 PREMIER BANK CD
4120109 4/20/08 PREMIER BANK CD
PREMIER. BANK
PREMIER BANK
PREMIER BANK
INT. # PURCHASE
YIELD RATE DAYS AMOUNT
2.18% 2.18% 30. $0.00
1.13% 1.13% 31 $0.00
103.1409703-2 2.95% 2:95%
1031409704-2 2.95% 2:95%
3600618996-1 2.75% 2.75%
AS OF
10/31/2008
$305,355.19
$66,226.75
$94,271.98. $99,158.62
$96,593.23 $101,512.27
$34,363.41 $36,155.19
2.39% 2.39% 31 $225;228.62 $608,408:02
T. A SCHIFSHY & SONS INC.
ttl�C ,�;liiel
October Q ., 2008:
2370 Highway' 36
NORTH ST. PAUL, MINNESOTA 55109
Telephone 651-7774313
Pax 651-777-7843
\ . \\.I4.tiisi>li i fsk v.corrn
I' SLII. }::tneot.t
City ui Gem I,aike
4707 Hwy. 61
Box 253
White Rear Luke, MN 5 5:I 1 i1
fI ;%fi
R Tcssiel, Rd.I-li\en I Lane, Schcuneman I i t;Otter Lake
Rd to Ikwy° 61). IIolf•n,an Rd (.1: Or(;I & N ,L S.01 CR.E). : 1'icaninz<tc Rd.
L)ea Pauli.
These are: our hourly.pri.ces for sncn. removal equipment .lnr tho. 2008-2009 anoi
plowingseasun, as per your request.
LARGE TR.I.ICK Willi PLOW y 16a5,00 IR
'I.-R CI‹. FOR St'RI ADI i(; :- 1..;1" sAII)..
SALT SAND PER TON
Salt. Sanding by request
Fuel sureliargenia.y apply.
Thank you
Accepted by ... C
City of (kin 1.al c
T .A, Scliih kv & Sons, I1lr..
David W. Scli fsky
I'::Snoyv Plow Seasoni2008-20Q9 Snow Plow Sensor[ itv of Gem Lakc.doc
34.00. ,
OLD BUSINESS - B
CITY OF GEM LAKE
LAWFUL GAMBLING REPORT
As of December 15, 2008
Fund Balance, December 31, 2007
2% Gambling Tax. Collected, 2008.
First. Quarter
Second Quarter
Third Quarter
Fourth Quarter
1„067.00.
1,256.00
1,093.00
$ 2,741.00
3,416,00
Available Balance $ 6,157.00
Lawful Purpose Expenditures, 2008
National Night Out $ 227.93
Lake Area Transit 500.00
White Bear Lake Emergency Food Shelf 500.00
Minnesota Safey Council (AED) 1,480.35
Willow Lane Elementary School
1;50000.
Projected Fund Balance,December 31, 2008
4,208.28
1;948.72
Upon Authoriazation.ofthe contribution to Willow Lane Elementary a check will be issued
in January 2008 and recorded as a payable from the 2008 contributions.
10
NEW BUSINESS - A.
MEMORANDUM
Date: December 16, 2008.
To: City Council
From: Jessie Hart, Treasurer
Re: Heritage Half Building Cost Reconciliation
The Heritage Hail project which began in 2007 is now substantially complete. The initial
agreement for this project between the City of Gem Lake and White Bear Township
identified the costs that each of the communities would be responsible for. The
Township was responsible for providing a site ready for a building. The City of Gem
Lake was ultimately responsible for the design and construction of the actual building.
The total project costs, when all is said and done, are $1,300,033.00 of which White
Bear Township contributed $401,258.4.9 (30.87%) and the City of Gem Lake contributed
$898,774.51 (69.13%). The attached titled "Heritage Hall Costs" details the costs by
each community.
Some of the costs that the Township was ultimately responsible for were completed by
the general contractor throughout the project. These costs are as follows and were
reimbursed to the City of Gem Lake on December 4, 2008:
Soils Correction/Remove 1st Septic Tank $ 10,530.00
Remove Additional Foundation 3,646.00
Remove Additional Septic Tank 3.567.00
Change Camera Locations 686.00
Rain Garden Soils Correction 3,851.00
Reimbursement for Temporary Heat 1,941.00
Civil Engineering Costs (RRTL) 1,500.00
Total WBT Reimbursable Costs $ 25,721.00
In addition to the costs paid by the City of Gem Lake that the Township was responsible
for, the Township also paid for certain costs that Gem Lake was responsible for. These
costs are as follows:
American Engineering Costs
Water Main Oversizing.
Total Gem'Lake Reimbursable Costs
$ 2,184.13
5,740.81
$ 7,924.94
While these costs are applicable to the overall project, the cost for the oversizing of the
water main are not included in the overall total as this was done in anticipation of
supplying water to the area surrounding Heritage Hall at a future date. These costs can
be paid from the Sewer Fund and be treated as loan to a future Water Utility Fund.
11
NEW BUSINESS - A
The cost of constructing the building was financed by general obligation bonds sold in
2007. Due to estimates higher than anticipated and some cost overruns the bond
proceeds and interest earnings on the invested proceeds were not enough to cover
100% of the project which is currently in a deficit position of $46,656.70 as of December
8, 2008.
The attached "Heritage Hall — Building Cost Reconciliation" details the City of Gem Lake
revenue sources and costs associated with the project. These total costs include what
the City of Gem Lake owes White Bear Township ($2,184.13 for engineering) and
reflects a refund due from the architects (2,932.82).
The City Council has discussed how to fund the deficit in this project and the decision.
was made to include a transfer in 2008 from the General Fund for $20,000. These
monies are available from the excess revenues generated over expenditures for the
year and leave sufficient monies in the General. Fund to continue to build the fund
balance. Included in the 2009 General Fund Budget was an additional $30,00.0 transfer
from the General Fund to cover the remaining deficit and close the project fund.
The Council is being asked to formally approve the following actions:
Approve the Heritage Hall — Cost Reconciliation and authorize a payment to
White Bear Township in the amount of $2,184.13 for engineering cost
reimbursement (included in the claims list for December 16, 2008);
Approve and authorize a payment to White Bear Township in the amount of
$5,740.81 for the water main oversizing to be paid from the Sewer Fund as a
loan to a future water fund (included in the claims list for December 16, 2008);
and
Approve the transfer of $20,00.0 during 2008 from the. General Fund to the City
Hall Construction Fund to be funded from excess revenues over expenditures
from 2008.
12
NEW BUSINESS - B
JOINT POWERS AGREEMENT BETWEEN
THE CITY OF GEM LAKE AND
WHITE BEAR TOWNSHIP
Thisagreement is made to be effective the day and year set forth below between
the WHITE BEAR TOWNSHIP, a statutory Township under the Laws of the State of
Minnesota (TOWNSHIP), and the CITY OF GEM LAKE, a statutory City under the laws
of the State of Minnesota (CITY).
RECITALS:
WHEREAS, the TOWNSHIP is the owner of certain real property Iocated in
White. Bear Township, County of Ramsey, State of Minnesota, more .particularly
described on "Exhibit A" attached hereto and by reference made a part hereof;
and
WHEREAS, under a prior agreement between the parties, the CITY has
constructed Heritage Hall, a municipal government center for its operations and.
the TOWNSI-.IIP's use onthe property; and
WHEREAS, both parties are political subdivisions organized under. Minnesota
Statutes, with authority to enter into joint ventures and joint powers agreements;,
and
WHEREAS; the parties wish to enter into a Joint Powers Agreement (JPA) for
the continuing operation of Heritage Hall as a government building; and
WHEREAS, Minnesota Statutes, Section 471.59, provides that twoor more
governmental units, by agreement entered into through action of their governing
bodies, may jointly or cooperatively exercise any power common to the
contracting parties or any .similarr powers, including those whichare the same
except for the territorial limits within which they are exercised.
Now therefore, in consideration of the foregoing recitals and mutual undertakings, set
forth herein, the TOWNSHIP and the CITY agree as follows:
I. COST AND REVENUE ALLOCATION
a. The CITY shall maintain and oversee Heritage Hall's day-to-day.
operations, including facility rental and routine maintenance.
13
NEW BUSINESS - B
b. The CITY shall let all contracts necessary for the operation and
maintenance of Heritage Hall in accordance with applicable municipal
contracting laws. The CITY shall seek a written approval from the
TOWNSHIP's Clerk before letting any contract expected to exceed
$10,000.00 in value.. Repairs or alterations to Heritage Hallwhich are
expected to exceed $50,000.00 in valueshall be approved by the
governing bodies of the CITY and the TOWNSHIP.
c. Any revenue accruing from the use of Heritage Hall from use by the
Ramsey County Sheriffs Office or other organization, and from facility
rental and similar activities, shall accrue to the. CITY.
d. The TOWNSHIP shall coordinate its use of Heritage. Hall for meeting
rooms, polling places, or administrative offices with the. CITY,
e. The TOWNSHIP shall pay twenty percent (20%) of routine Heritage Hall
expenses.
f. The parties anticipate that Heritage Hall revenues and revenue credits will
supply approximately 50% of the building's operating funds. The. CITY
and the TOWNSHIP agree to take all reasonable steps necessary to
maintain this level of funding from sources other than the CITY or the
TOWNSHIP.
II. OPERATING COSTS, EXPENSES, AND INSURANCE
a. Routine Expenses: Routine Heritage Hall expenses shall include: All
utilities (heating, air conditioning, electricity, water); refuse and recycling;
insurance, including fire and extended coverage; security; routine interior
and exterior maintenance costs; snow plowing; and turf and landscape
maintenance.
b. Non -routine Expenses: Expensesfor non -routine repairs or alterations
involving the Municipal Building (e.g. re -roofing or re -carpeting, damage
caused by vandalism or alterations required by changes in building codes)
shall be allocated 70% to the CITY and 30% to. the. TOWNSHIP, to the
extent they are not covered by insurance. If non routine: maintenance is
required because of a party's use of the building, the party responsible
14
NEW BUSINESS - B
shall assume the full cost of such non -routine maintenance. The CITY is
not "responsible" .under this paragraph for the :use. of Heritage Hallby
third parties who contract for use of the building.
c. Liability: At :all tirnes, the parties shall keep in full force and effect a
policy or policies of liability insurance with respect to the premises
described in this agreement, with companies licensed to do business in the
State of Minnesota. Each party shall name the other party as an additional
named insured and .shall provide adequate coverage under reasonable
limits of liability of not lessthan the statutory limits for municipalities.
d. Property Insurance: The CITY. shall obtain insurance on the trade fixtures,
equipment, supplies, fixtures, furnishings including furniture, carpeting,
wall coverings, drapes, and other personal property located within
Heritage Hall, with the exception of cable broadcast equipment installed
by the TOWNSHIP, for which the TOWNSHIP shall obtain insurance.
e. Waiver of Subrogation: To the extent such waiver does not. void or
diminish the coverage under any policy, the parties hereby waive any
rights each may have against the other on account of any loss or damage
occasioned to either party, as the case may be, or their respective property,
to the extent such loss is covered by insurance.
f. Certificate of Insurance: A certificate issued by an insurance carrier for
each policy of insurance required to be maintained hereunder shall be
delivered to the other party on or before the commencement date hereof
and thereafter, as to policy renewals, thirty (30) days prior tothe
expiration of the term of each policy. Each of said certificates of
insurance required to be maintained by the parties hereunder shall
expressly evidence insurance coverage as required by this Agreement, and
shall contain an endorsement or provision requiring not less than ten (1 Q)
days written notice to the TOWNSHIP or the CITY as applicable prior to
the cancellation, diminution in the perils insured against, or reduction of
the amount of coverageof the: particular policy in. question.
NEW BUSINESS - B
III. AGREEMENT TO WORK WITH RAMSEY COUNTY SHERIFF'S
DEPARTMENT; FUTURE TENANTS
Both the TOWNSHIP and the CITY agree to work with the Ramsey County
Sheriffs Department regarding the use of Heritage Hall as a police substation for
the benefit of both parties. Should the Sheriffs Department cease their tenancy in
Heritage Hall, the parties shall consult and act in good faith to jointly locate and
reach agreement with a suitable replacement tenantor use by one of the parties.
Revenue or budgetary credits from use agreements with the Sheriff's Department
shall accrue to. the CITY,
IV. TERM OF AGREEMENT; ARBITRATION
This Agreement shall remain in full force and effect indefinitely following adoption,
This Agreement may be terminated by mutual agreement without cost. If there is
no other agreement between the parties at termination, the CITY shall purchase the
lot on which Heritage Hall sits from the TOWNSHIP at an appraised fair market
price. Any dispute about the marketvalue of the lot shall be determined by an
arbitrator selected by the parties. If one party alleges lack of performance by the
other party, both parties agree that the issue will be settled through binding
arbitration.
V. NOTICES
Any and all notices and demands by or from the TOWNSHIP, or by or from the
CITY, shall be in writing and shall be validly given or made if served either
personally or if deposited in the United States mail, certified or registered, postage
prepaid, return receipt requested. If such notice be served personally, service shall
be conclusively deemed made at the timeof such personal service. If such notice or
demand be served by registered mail or certified mail in the manner herein provided,
service shall be conclusively deemed made forty-eight (48) hours after the deposit
thereof in the UnitedStatesmail addressed to the party to whom such notice is to be
given.
16
NEW BUSINESS - B
Any notice or demand to the TOWNSHIP shall be addressed to:
White Bear Township
1281 Hammond Road
White Bear Township, MN 55110
Any notice.. or demand to the CITY shall be addressed to:
City of Gem Lake
4200 Otter Lake Road
Gem Lake, MN 55110
VI. MISCELLANEOUS.
a. There is no intent to benefit: any third parties, and third parties shall have.
no recourse against the CITY or the TOWNSHIP under this Agreement.
b. If any portion, section, subsection, sentence, clause,paragraph, or phrase
of this Agreement is for any reason held to be invalid by a court of
competent jurisdictiion, such decision shall not affect or void any of the
other provisions of this Agreement.
c. Parties to this contract shallconform with all existing and applicable
CITY and TOWNSHIP ordinances, resolutions, state and federal laws, and
all existing and applicable rules and regulations.
d. Theterms and conditions of this.: agreement shall be bindingon the parties
hereto, their respective successors and assigns andthe benefitsand
burdens shall run with the landand may be recorded against the title to the
property.
IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed as
of the date and year first above written.
TOWN OF WHITE BEAR CITY OF GEM LAKE
By: By:
Its: Its:
Date: Date:
17
NEW BUSINESS - B-1
HERITAGE HALL - SQUARE FOOTAGE ALLOCATION
Gem Lake WBT Sheriff TOTAL
Gem Lake Mayor's Office 127 127
Meeting Room #2 (Small) 140 94 234
Fife Storage 59 59 118
Office/Reception 87 300 387
Meeting Room 591 591 1,182
Bathrooms "} 33 19 187 239
Common Areas c1f 153 90 871 1,113
1,190 700 1.,510 3,400
Allocation of Capital Costs.
34.99% 20.59%. 44.42% 100.00%
HERITAGE HALL - USAGE (HOURS PER MONTH)
(1) Building•Usage is based on
Gem Lake WBT Sheriff TOTAL
Office Portion (45 hrs/wk) 14 194 208
Meeting Room: 0
City of Garin 12 12
White Bear Township 12 12
Other 8 .8. 16
34 20 194 248
Allocation of Bathrooms/Common.. Areas 13.71% 8:06% 78,23% 1.00,00%
18
NEW BUSINESS - B-1
HERITAGE HALL O&M RECONCILIATION
AS OF NOVEMBER 30,.2008
OPERATING EXPENSES 1.0/31/2008 11/30/2008 TOTAL
100-41940-210 Operating Supplies 1.,297.69 1,297.69
100-41 940-250 Sales Tax 19.48 19.48
100-41940-300 Professional Services 2,450.0.0. 2,450.00
100-41940-321 Telephone 1,023.00 92;46 1,115.46
100-41940-362 Property Insurance 545.00 545.00
100-41940-381 Electric Service 2,535.00 2,535.00
100-41940-383 Gas Service. 11,274,26 1,274.26
100-41940-385 Water/Sewer Utilities 253.87 1,424.00 1,677.87
100-41940-400. Repairs & Maint - Contractual 361;90 361.90
100-41940-401 Repairs & Maint - Building 161.00 161.00
101-4330-384.
City of Gem Lake
White Bear Township
RC Sheriff
9,921.20 1,516.46 11,437.66
34.99%
20.59%
44.42%
4,002.04
2,355.01
5,080.61
1.00:.00% 11,437.66
White Bear Township
Recycling - VVBT :(11 months:@ $35/mnth)
Due to City of Gem Lake
2,35501
(385.001_
1 97001.
Check fro $1,970.01 from WBT was deposited an 1214108
NOTE: A check for the final for 2008 O&M reimbursement will be issued. to. Gem Lake
after the year-end reconciliation is complete.
19
INV
CD-9703
CD-9704
C D-8996
2008 CASH & INVESTMENTS
MATURE PURCH
DATE DATE BANK/BROKER TYPE. NAME
PREMIER. BANK CHK GENERAL FUND
WELLS FARGO MMKT PRIME INVESTMENT FUND
3/16/09 3/16/08 PREMIER BANK C❑
3/16/09 3/16/08 PREMIER BANK CD
4/20/09 4/20/08 PREMIER BANK CD
PREMIER BANK
PREMIER BANK
PREMIER BANK
NEW BUSINESS - Li)
INT. #
Cusip ## YIELD RATE DAYS
6005590 2.18% 2.18% 30
129702/6 0.79% 0.79% 30
1031409.703-2. 2.95% 2.95%
1031409704-2 2.95% 2.95%
3600618996-1 2.75% 2.75%
PURCHASE
AMOUNT
$0.00
$0.00
AS OF
12/15/2008
$532,372.44
$66,269.66
$94,271.98 $99,1.58.62
$96,593.23: $10.1,512.27
$34,363.41 $36,155.1.9
2.32% 2.32%
30 $225,228.62. $835,468.18
35
NEW BUSINESS - E
MEMORANDUM
Date: December 1 p., • 2008.
To: City Council
From: Jessie. Hart, Treasurer
Re: 2008 operating Transfers
The 2008 General fund Operating Budget included a budgeted operating
transfer to the Sewer Fund in the amount of $25,000. This is the first payment
towards the $150,000.00 loan provided by the Sewer:Fund to the General Fund.
As part of the reconciliation of the building costs it was determined that there
would be a deficit in the fund of approximately $50,000 after all costs had been
applied and reimbursements received. The City Council discussed how to
eliminate this deficit during the 2009 budget discussions. The 2008 General
Fund is projected to have sufficient excess revenues during 2008 to make a
$20,000 transfer before year-end and includes a budgeted transfer in 2009 of up
to $30,000 to make this fund whole.
In order to complete these transfers, the City Council must pass a resolution.
before the end of the fiscal year (December 31 st).
For 2008 these transfers total $45,000.00 as follows:
Sewer Fund
General Fund — Legal Department
City Hall Construction Fund
General Fund — Heritage Hall Department
Transfer To
$25,000.00
$20,00.0.00
Transfer From
$25,000.00.
$20,000.00
The action requested is to adopt Resolution # 2008-12 Resolution Approving the
Transfers of Certain Funds for the City of Gem Lake.
36
CITY OF GEM LAKE, MN
City Hall —.4200 Otter Lake Road
Gem Lake, MN 55110.
RESOLUTION NO. 2008-12
16 DECEMBER 2008
A RESOLUTION APPROVING THE TRANSFER OF CERTAIN FUNDS FOR
THE CITY OF GEM LAKE
WHEREAS, the 2008 General Fund Budget included some operating transfers; and
WHEREAS, the 2008 General Fund is projecting a balance in excess of what is required
to maintain a sufficient fund balance.
NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Gem
Lake approves the following transfer of funds:
Fund
600 - Sewer Fund
100 - General Fund
402 - City Hall Construction Fund
100 - General Fund
Transfer To Transfer From
$25,000.00
$25,000.00
$20,000.00
$20,000.00
The foregoing Resolution was offered by Councilor and was supported
by Councilor and was declared adopted based upon the following vote:
.NAME
EMEOTT
WATSON
SCHILLING
RASUMSSEN
•ARTIG-
SWOMLEY
Vote•
Attest
1, WILLIAM F. SHORT, the duly qualified City Clerk for the City of Gem. Lake,
County of Ramsey, State of Minnesota, do hereby certify that the foregoing Resolution is
a true and accurate representation of action taken my the City Council of the City of Gem
Lake on the date first written.
16 December 2008
WILLIAM F. SHORT, City Clerk
Look for us on the World Wide Webat gemlakemn.org
37
ORDINANCE 101
A N ORDINANCE FOR THE PURPOSE OF ENACTING A MORATORIUM TO
PRESERVE THE STATUS QUO WITHIN CERTAIN DISTRICTS UNDER
STUDY IN THE CITY OF GEM LAKE
THE CITY COUNCIL OF THE CITY OF GEM LAKE ORDAINS:
SECTION 1. PURPOSE.
1-1. The City of Gem Lake has authorized a land use planning study in the City
of .Gem Lake to review the impact of the current and use regulations upon public.
health, safety and welfare.
1-2. The objective of this study is to develop land use and zoning regulations
that are consistent with livable neighborhoods and traffic safety, consistent with
the "Gem Lake Gateway & Village Centers Vision Corridor (Highway 61 & Co.
Rd. E), Transitional and Mixed -Use Guidelines," dated October 29, 2007, which
the Council accepted as the guidance document for potential changesto the
City's official land use controls on November 20, 2007..
1-3. There is a need for these studies to be conducted so that the City can
consider adopting changes to the City's official land use controls.
SECTION 2. MORATORIUM.
2-1. The City staff shall coordinate the study with the Planning Commission,
consultants, property owners, interested citizens and the City Council.
2-2. Upon completion of the study, the Planning Commission shall present its
recommendation to the City Council.
2-3. A. moratorium on the issuanceor approval of zoning permits, site plan
and lot split or plat approvals, and building permits are hereby prohibited in the
following zoning districts:
General Business (GB);
General Business. EI (GB II);
Retail Business (RE);
Low Density Business (LDB);
That portion of Residential 1 (R-1) encompassed in the property
assigned Ramsey County Tax Parcel !D Numbers:
27..30.22, 3.3.0005.;
27.30.22.34.0007; and
27.30.22.34.0008;
pending completion of this study and adoption of any amendments to the City's
official land use controls, as deemed necessary as a result of this study.
SECTION 3. TERM. The term of this Ordinance shall be for 9 months from the
date provided in Section 5 of this Ordinance or such time as the City Council
adopts amendments to the City's official land use controls as deemed necessary
as a result of this study.
SECTION 4. VARIANCES.
4-1 Variances from this Ordinance may be granted by the City Council based
upon a determination that a proposed project would be compatible with the
proposed building and zoning, and that such proposals would be in keeping with
the spirit and intent of this Ordinance. The procedures to be followed in applying
for application for a building permit shall include the following:
4-1.1. The applicant shall the a completed application form, together with
required exhibits, to the City.
4-1.2. The application shall set forth special circumstances or conditions
which the applicant alleges creates the need to act on the request prior to.
expiration of this moratorium, and shall demonstrate that the proposed
project is compatible with the City's Zoning Ordinances,
4-1.3. The application shall be submitted to the Planning Commission for
its review and recommendation to the City Council.
4-1.4. The City Council may impose such restrictions upon the proposed
project as may be necessary to comply with the purpose and intent of this
Ordinance.
SECTION 5. EFFECTIVE DATE. Passed by the City Council of Gem Lake,
Ramsey. County, Minnesota, this 20th day of November, 2007.
APPROVER:
�F r 6
ATTEST:
Paul Emeott, Mayor
fait i City Clerk
Published in White. Bear Press. on December 1.9, 2007.
t
I .A
SEH
r
ZONING DISTRICTS
RESDEWIAL 1 (R1)
RESIDENTIAL 2 (R2)
RESIDENTIAL 3 (R3)
REVDENTIAL 4 (R4)
Mi GENERAL BUSPESS (GB)
GENF-RAL BLISItESS I (GB1)
RETAL susrcss (Re)
Fz-E LOW DENSITY BLISFESS axe)
MULZ H MEET.
LAI
CITY OF GEM LAKE - ZONING MAP
NEW BUSINESS - F
WASTE MAN AG i M ENT
10050 Naples Street NE
131aine. MN 55449
November 13, 200
Mayor Paul. i rncott
City of Gem. Lake
4707 l iwy- 61. 4253
(ieirm Lake, MN 55110
Dear .Mayor l:.tnecttt;
.ft s letter is to request. a 1-year extension of the City of Gem Lake .Kcevding Contract.
As per the contract we are reiluestini2, the following changes:
1.) Waste Ma gt_mezzt is requesting an ulerease to $2.23 per household per month
lam availableto attend your City Council meetinu. Please iut..n
questions: My direct phone number is.(763:) 780-6418..
Sincerelj:..
Torte I lci land
Municipal Marketing Manager
know if you have any
38
12/Z51260S MOH 18106 FAX 97631615477
Main
�eaarlt aiat+u mmurrr
1050 Nnplei St: NE
$iAiilk M11 S5449
December 15, 2008
Attention: Jahn
City of Gom Lake
Thank you far the opportunity to provide infonnafion 011 Waste Management's contract
with the City of Gem Lake,
Waste Management has been the City of Gem Lake's recycling provider for many years,
Waste Mauagernetit`s .contract has always been an annual contract, which allowed far
negotiation for additionalyears of service, Our current contract is set tvoxpire un
December 31, 2008, 'Tice proposed ccniract is for recycle service from Jemmy 1, 2009 to
December 31, 2009,
Waste Management provides two -sort recycling irk a reeyele bin every other week.. The
rate for 2008 was $2,11 per h.ovsahoid. There are no additional fees or taxes for the
service. Waste 111ianagement is requesting on increase in our new contract to S2.23 per
houeebnid, Again there will be no additional taxes or fees.
Waste Management provides a schedule far redstarts of the recycle pick up days. if the
City provides mailing labels we will gladly mail the schedule to each resident in the
co31ursity,
Please let me'lmow- if you have any questions. Have a great day.
Sincerely,
Torre Hailund
Municipal Marketing Manager
Waste Management
From everyday saliverlon rtvtrammentat protection, rotrxk Green'. Thfnlr Waste Management,
Mlfilon WAPer mmw..p:Moyp!•
i86,02.loci
r T .0 '1
3}1H-1 143,0 Al I3 Wd6 T ::2 B.O0a S T oaa
NEW BUSINESS H
MEMORANDUM
Date: December 16, 2008.
To: City Council
From: Jessie Hart, Treasurer
Re: 2009 Preliminary Budget and Levy -- Presentation & Adoption
[ have prepared a power point presentation for the City Council meeting that reviews the
Proposed 2009 Budget and Tax Levy. This presentation is based on the work sessions
and other budget meetings that the City Council has participated in.
A brief review of the results of these meetings:
2009 Proposed Final Tax Levy — Total proposed $443,289 which is a 1.238% decrease
from 2008 and includes $420,089 in operating levy and $23,200 for the debt levy on
Heritage Hall.
2009.Projected Tax Capacity Rate — Projected to be 35.5788% which is a decrease of
7.816% from the 2008 actual tax capacity rate.
2009 Proposed. General Fund Budget — Total proposed is $481,470 which is a 6.35%
increase over the 2008 Adopted General Fund Budget. The 2009 budget includes
funding for changes as a result of the comprehensive plan, the 2nd year $25,000 transfer
to the Sewer Fund, and a $30,000 transfer to the City Hall Construction Fund to cover
the remaining deficit.
Attached to this memorandum are the summary pages from the proposed 2009 budget
document and includes all fund types for a total 2009.Proposed City of Gem Lake.
Budget of'$711,177.
Upon completion of the presentation and questions the action requested is to adopt
Resolution #2008-13 A RESOLUTION ADOPTING THE FINAL GENERAL FUND
BUDGET AND FINAL AMOUNT TO BE RAISED BY PROPERTY TAXATION FOR THE
YEAR 2009 as presented or with recommended revisions by the City Council.
39
BUDGET SUMMARY BY FUND TYPE
REVENUE BUDGET
2004 2005 2006 2007 2008 2008 2009 %
ACCOUNT DESCRIPTION ACTUAL ACTUAL. ACTUAL ACTUAL BUDGET PROJECTED PROPOSED CHANGE
GENERAL FUND $252,691 $308,871 $565,550 3355,085 $435,779 $443,443 $481,470. 10.48%
SPECIAL REVENUE FUNDS 568 697 1,124 1,738. 3,880 1,880 2,894 -25,40%
•DEBT.SERVICEFUNDS 25,869 .54,675 289,856 258,711 164,542 150;037 130;100-29:93%
CAPITAL IMPROVEMENT FUNDS 545,85E 170,000 269,430 861,400 3;000 19,500 30,000 900.00%
ENTERPRISE FUNDS 38,670 52;046 52,844 .64,436 83,328 .98,126 89,918 7:91 %
TOTAL REVENUES.
5664,956 8586.289 $1,178,804 $1,544370 $890,529 5712,986 8734,382 6.35%
, XPENDITURE @UDGET
•GENERAL FUND •$266,766 $333;738 5634,377 5308,253. $435;779 $370,464 $481,470 10,48%
SPECIAL REVENUE FUNDS 11.,000 0 0 0 0 0 0 0 00 %
DEBT SERVICE FUNDS 0 16,179 148,999 80;55.4. 141,682 141,581 151,392. 6,85%
CAPITAL IMPROVEMENT FUNDS 231;.143 476,432 235,952 888,904 3,000 57,213 0 . -100.00%
ENTERPRISE FUNDS 17,672 40,326 205,970 52,259. 59,680 31,715 78,315 31:22%
TOTAL EXPENDITURES
$526,581 8666,675 51.,223,298 51,330;030: $640,141 8600,973. $711,177 11.10%
FUND BALANCE- JANUARY 1 $496,825 $835,200 $554,814 $509,326 $723,667 $774,055: $875,732 21,01 %
EXCESS REVENUE OVER EXPENDITURES $338,375 (5250,366) ($44,494) $214,340. $50,388 $112,013 $23,205-53,95%
FUND BALANCE -DECEMBER31 $B35,200 $554,814 $510,320 $.723,667 $774,055 $686,067 $898,937 .16,13%
2009 BUDGETED EXPENDITURES BY FUND TYPE
•►•4••
4.444.•4
04,
44.+4+44444
+444444H1�
•.444•44444+•
Enterprise
1:1.01'%
Capital Improvement
0.00%
General
67.70%
Debt Service
21.29%
Spedal Revenue
0.00%
40
GENERAL. FUND BUDGET SUMMARY BY ACTIVITY
2004 2005 2006 2007 2008 2008 2009 %
REVENUES BY CLASSIFICATION ACTUAL ACTUAL ACTUAL ACTUAL BUDGET PROJECTED PROPOSED CHANGE
• PROPERTY TAXES $144,195 $167,011 $211,309 $303 738 6305,355 $370,597 6415,089. 4.99%
• LICENSES & PERMITS 45,217 52,749 39,504 21;529 18,700 23,662 17,700 • -5.35%
INTERGOVERNMENTAL REVENUES 3,695 752 4,461 13,182 9,337 14,963 14,978 60.42%
. CHAR GES.FOR SERVICES. 50,397 77,315 41;468 .8;259 2,001 3,463 2,700 34.93%
FINES & FORFEITS 0 0 3;462 2,585. 3,000 1,676 2;000-33.33%
MISCELLANEOUS 9,187 11,044 285;246 .8,791 7,386 29,062 29,003 292.67%
TOTAL REVENUES• $252,091 $308,871 $585,550 $358,085 $435,779 $443,443• $481,470 10.48%
EXPENDITURES BY DEPARTMENT
GENERAL GOVERNMENT
41100 CITY COUNCIL $6,463 95,598. 57,717 $7,696 $15,168 $9,702 $25,816 70.20%
41900. GENERAL GOVERNMENT 12,515 15,263 33,636 25,184 23,175 29,742 26,875 15.97%
41400 CLERK 54,256 7,919 04,893 18,170 39,870 18,910 25,232-36,71%
41600. LEGAL SERVICES 20,098 113,094 176,943 46,218 102,000 70,000 67,000. -34,31%
41410 ELECTIONS 5,549 137. 4,334 153 6,000 5,650 400-93.33%
41500 FINANCIAL ADMINISTRATION 5,319 3,222 4,008 25,875 22,000 35,950 33,100. 50.45%
41910 PLANNING & ZONING. 15,914 14,023 16,764 24,298 61,500 31,200 61,500: 0.00%
TOTAL GENERAL GOVERNMENT
.6120,443• $159,256 $338,295 $147,596: $269,713 $192,154 $239;923 -11.05%
PUBLIC SAFE T`I.
42100 POLICE 56,822 60,409 64,827 69,106 •69,251 77,076 83,083. 19,97%
42200 . FIRE PROTECTION 13217 .15,519 15,172 16,304 17,000. 16;834 • 17,839. 4,94%
42300. ANIMAL CONTROL 100 0 452 522 675 450 675 0.00%
42401 BUILDING•INSPECTIONS 20,355 17,253. 23,960 19,127 .6,250 9,900 ,9,000 44.00%
TOTAL PUBLIC SAFETY $90,494 $93,181 $194,411 5105,059 $93;176 $104,260 5110,597 18.70%
PUBLIC WORKS
43122 ROAD MAINTENANCE 34,641 67,292 186,697. 44,769 28;200 9;200 44,750 56.69%
43125 ICE & SNOW REMOVAL 16,489 19,473 .2,385 :10,553. 19,050 16,030 :17,050-10.50%
41940 HERITAGE HALL 2,699 3,538 2,589 276 25;640 48;820 69,150 169.70
44100 PARK MAINTENANCE 0 0 0 0 0 0 0 0.00%
TOTAL PUBLIC WORKS.
TOTAL EXPENDITURES
$55,829 $51,301 $191,671 $55,598 $72,690 574;050 $130,950• 79.65%
$266,766 $333,738 $634,377 $308,253. $435,779 $370,464 .6481,470. 10,4811.
FUND BALANCE -JANUARY1 $214,297 :$200,222 $175,355 •$124;433 :$174,265 $174,265 :$247,245. 41,88%
EXCESS REVENUE OVER EXPENDITURES ($14,075) ($24,867) ($48;827) $49,832 $0 $72,980 .50. 0.00%
FUND BALANCE- DECEMBER 31 $200:222 $175,355 • $126,528 $174,265 $174,265 $24.7,245 $247,245 41.80
41
SPECIAL REVENUE FUND SUMMARY
REVENUE BUDGET
ACCT.. 2004 2005. 2006 2007 2008 •2008 2009 /e
#. ACCOUNT DESCRIPTION • ACTUAL ACTUAL ACTUAL ACTUAL.. BUDGET PROJECTED PROPOSED: .CHANGE
MISCELLANEOUS
33604 GRANTS $0 $0. S❑ $0 $0. SO $0•. 0.00%
34785 PARK DEDICATION FEES 0 0 0 0 2,000. 0 2,000 0.00%
.36210 INTEREST INCOME 868 697 .1,124 1,738 1,880. 1,880 894•-52.42%
36200 MISCELLANEOUS 0 0 0 0 0 0 0 0.00%
39200 TRANSFERS IN 0 0• 0 0 0 0 0 0,00%
TOTAL MISCELLANEOUS
TOTAL REVENUES
S868 $697 $1.124 S1,738 S3.880 $1,880 $2,894-25.40%
$868 5897 $1,124 $1,738 $3,880. $1,880 $2,894 -25.40%
EXPENDITURE BUDGET
SUPPLIES
210 OPERATING SUPPLIES - OTHER S0 $0 $❑ 50 $0 $0 $0 0.00%
235 LANDSCAPING MATERIALS ❑ 0 • 0 0 •0• 0 0 0.00%
226 SIGNS:& SIGN MATERIALS 0 0 0 0 0 0 0 0.❑0%
250 SALES TAX 0 0 0 0 0 0 0 0.00%
TOTAL SUPPLIES
$0 $0 $0 $0 $0:. S0 SO 0.00%
OTHER SERVICES 8& CHARGES
302 ENGINEERING FEES 0 0 0 0 0 0 0 0.00%
304 LEGAL FEES 0 0 0 0 0 0 0 0.00%
300 PROFESSIONAL SERVICES. 0 0 .0 0 0 0 0 0.00%
400 REPAIR/MAINTENANCE - OTHER 0 0 0 0 0 0 0 0.00%
540 EQUIPMENT 0 0 0 0 .0 0 0 0.00%
TOTAL OTHER. SERVICES & CHARGES
$0 $0 $0.. $0 $0 $0 SO 0.00%
CAPITAL OUTLAY
510 LAND 0 0
500 OTHER IMPROVEMENTS 0 0
720 TRANSFERS.OUT 11,000 0
0
0•
0
0
0
0 0 0.00%
0: 0 0:00%.
0 0 0:00%
TOTAL CAPITAL OUTLAY
$11.000 $0 SO $0 $0. SO S0 0.00%
TOTAL EXPENDITURES .$11.000$0 $4 $0 $0 • $0 $0 0.00%
FUND BALANCE - JANUARY 1 $41,101 $30,969 $31,666: $33,891 $35,629 $39,509 $39,509 10.89%
EXCESS REVENUE OVER EXPENDITURES. ($10,132) $697 $1,124 $1,738 $3,880 $1,880 $2,894-25.40%
FUND. BALANCE- DECEMBER 31 $30,969 531,666 $32,790 $35,629 $39.509 $41.389. $42,404 7.33%
42
DEBT SERVICE FUNDS SUMMARY
REVENUE BUDGET
ACCT. 2004 2005 2006 2007 2008 2006 2009 %
# ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL BUDGET PROJECTED PROPOSED CHANGE
PROPERTY TAXES
31001 CURRENT TAXES $0 $0 50 $93,540 553,900 650,596 623,900 -55.66%
31002 DELINQUENT TAXES 0 0 0 0 0 1,228 0 0.00%
31003 FISCAL DISPARITY TAX 0 0 0 1,689 0 1,107 0 0.00%
31004 PENALTIES & INTEREST 0 0 0 0 0 0 0 0,00%
TOTAL PROPERTY TAXES
$0 $0. $0. $95,229 $53,900 S52,931 523,900-55.66%
FINES& FORFEITS
36101 SPECIAL. ASSESSMENTS 0 54,675 161,127 116,301 100,00.0 66,702 100,000 0.00%
36102 DELINOUENTSPECIALASSESSMENTS 0 0 0 0 0 70 0 000%
armPENALTIES& INTEREST 0 0 0 55 .0. 26;47'1 0 ❑.00%
TOTAL FINES & FORFEITS
$0 554,675. $161,127 51.16,356 5100,000 593,243 $100,000 0,00%
MISCELLANEOUS
36210 INTEREST EARNINGS 0 0 34 9,646 10,642 3,863 6,200 -41.74%
39000 MISCELLANEOUS 0 0 0 0 ❑ 0 0 0,00%
39200 BOND PROCEEDS 26,669 0 6,750 0 0 0 0 0.00%
3930o TRANSFERS IN 0 0 101,945. 37,480 0 0 0 0.00%
TOTAL MISCELLANEOUS $26,869 50 $106,729 $47,126 $10,642 $3,863 $6,200-41.74%
TOTAL REVENUES
$26,869 $54,675 $269,856 $258,711 $164,542 $150,037 5130,100: -20.93%
EXPENDITURE BUDGET
CAPITAL OUTLAY
601 BOND PRINCIPAL 0 0 24,480 50;327 72,207 72,207 89,156 23:47%
.602 BOND INTEREST 0 16,141 21;682 30207 68,925 68,924 61,686-113:50%
G03 . FISCAL AGENT FEES 0 38: 48 50 550. 450 .550 0:00%
701 MISCELLANEOUS U 9 0 0 0. 0 0 0.00%
720 TRANSFERS OUT 0 0 100.789 0 0 0 0 0.007
TOTAL CAPITAL OUTLAY
TOTAL EXPENDITURES
$6 516,179 $146,999 $80,584 $141,682 $141,581 5151,392 6.85%
$0 $16,179 5146,999 $50,564 5141,682 $141,581 6151,392 6.85%
FUND -BALANCE -JANUARY1 $0 $26,869 $65,365 $188,222 $366,350 $389,210 $389,210 6.24%
EXCESS REVENUE OVER EXPENDITURES 626,869 $38,496 $122,857 $178.128 $22,860 $8,455 (521,293)-193,14%
FUND BALANCE -DECEMBER31 $26,869 $65,365 6188,222 $366,350 5369,210 6397,665 5367,917-5.47%.
43
CAPITAL IMPROVEMENT FUND SUMMARY
REVENUE BUDGET
ACCT. 2004 2005 2006 2007 .2008 2008 2009
#. ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL BUDGET PROJECTED PROPOSED CHANGE
MISCELLANEOUS
36210 INTEREST EARNINGS $0 S❑ $0 $11,400 $3,000 ($500) $0-100.00%.
38200.NIISCELLANEOUS 0 170,000 8.283 0 0 0 0 0.00%
39100 BOND PROCEEDS 545,858. 0 229,967 850,000 0 0 0 .0,00%
39200 TRANSFERS IN .0. 0 31,180 0 0• .20,00cf. 30,000 0,00%
TOTAL MISCELLANEOUS $545,858 $170,000 5259,430 $861,400. $3,000 $19,500 $30,000 900,00%.
TOTAL REVENUES 4545,858 $170,000 $259.430 $861,400 $3,000 $19,509 $30,000 900.00%
EXPENDITURE BUDGET
OTHER SERVICES & CHARGES
302 ENGINEERING FEES 0 0 512. 1,314 ❑ 0 0 0,0094=
304 LEGAL FEES 9;500: 0 0 7,286 0 0 0 0.00%
335 :ARCHITECT FEES 0 0 0 75,870 0 0 0 0.00%
308 OTHER PROFESSIONAL SERVICE 88 0 12 3,136 0 0 0 0.00%
309. IrMISCELLANEOUS. 0 0 0 26,348 0 0 0 0.00%
310 CONFERENCEREGISRATIONS 0 0 0 25 0 0 0 0,00%
333 :MEETING PREPARATION 0. 0 0 50 0 0 0 0.00%
351 LEGAL NOTICE PUBICATIONS 0 0 6 59$ D 0 0 0.00%
610 INTEREST 0 0 0 876 0 .0 0 0.00%
620. FISCAL AGENT FEES 0 0 0 32 0 0 0 0.00%
TOTAL OTHER SERVICES & CHARGES $3,588 SO 5524 $118,334. $0 $0. $0 0.00%
CAPITAL OUTLAY
531 OTHER IMPROVEMENTS 221,555 476,432 203,611 0 0 0 0 0.00%
520 BUILDING CONSTRUCTION 0 0 0 728,090 3,000 57,213 0-100.00°%
720 OPERATING TRANSFERS 0 0 31,817 42,480 ❑ 0 0 0.011%
TOTAL CAPITAL OUTLAY $221,555 $476.432 $235,428 $770,570 $3,000 $57.213 $0-100,00%
TOTAL EXPENDITURES $231,143. $476,432 $235,952 $888,904 $3,000 557,213. $0-100.00%
FUND BALANCE - JANUARY ] S0 . 5314,715 $8,283 $41,761 $14,257 514,257 ($23,456) 264:53%
EXCESS REVENUE OVER EXPENDITURES $314,715. ($306,432} $33,476 ($27,504) $0 {$37,713} $30,000 0.00%
FUND BALANCE - DECEMBER 31 $314,715 $8,283 $41,761 $14,257 $14,257 ($23,456). $5,544-54.10%
44
ENTERPRISE FUND SUMMARY
REVENUE BUDGET
ACCT. 2004 2005 .2006. 20❑7 20❑8 2008 2009 %
# ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL BUDGET PROJECTED PROPOSED CHANGE
LICENSES & PERMITS
34400 SEVER' AVAILABILITY CHARGE
.$4,200 $0 $0 $667 $1,200 $668 $1,200 0.00%
TOTAL LICENSES & PERMITS $4,200 $0 $0 $667 $1,200 $558 $1,200 0.00%.
MISCELLANEOUS
34500 SEWER REVENUES - RESIDENTIAL 29,090 44,480 41,516 8,564 8,256 66,440 60,000 626.74%
34600 SEWER. REVENUES - COMMERCIAL 0 0 0 40,757 38,872 0 0 -100.00%
34640. CERTIFIED. SEWER REVENUES ❑ 0 0 0 0 0 ❑ 0.00%
34650 PENALTIES & INTEREST 0 0 0 2,184 0 $0 .0 0.00%
36200MISCELLANEOUS 203 0 5,536 0 0 0 0 0.❑0%
36210 INTEREST INCOME 3,171 7,566 5,792 7,264. 10,000 5,938 3,718 -62,92%
39200 OPERATING TRANSFERS 2,000 0 0 5,000 25,000 25,000 25,000 0.00%
TOTAL MISCELLANEOUS
TOTAL REVENUES
$34,470 $524046 $52,844 $63,759 :582,128. $97,458 588;718 8.02%.
538,679 $52,046 $52,844 $64,436 $83,328 $98,126 $89,918 7.91%
EXPENDITURE BUDGET
PERSONNEL SERVICES
100. WAGES & SALARIES $0 $0 $0 50 $2,520 $2,520 $2,520 0.00%
130 FICA CONTRIBUTIONS 0 ❑ 0 0 195 195 195 0.00%
131 AERA CONTRIBUTIONS 0 0 0 0 165. 0 0-100,00%
135. HEALTH INSURANCE 0 0 0 0 0 0 0 0.00%
150 WORKER'S COMPENSATION 0 0 0 0 ❑ 0 0 0,00%
TOTAL PERSONNEL SERVICES $0 $0 $0 $0 $2,850 $2,715 52,715 -5.73%
SUPPLIES
201 OFFICE SUPPLIES 123. 25 78 155. 500 500 500 0.00%
210 OPERATING SUPPLIES 0 0 0 0 0 0 0 0.00%
250 SALES TAX 0 0 ❑ 0 ❑ 0 0 0.00%
TOTAL SUPPLIES
$123 $25 $78 $155 $500 $500 S500 0.00%
OTHER SERVICES & CHARGES
301 AUDITING & ACCOUNTING SERVICES 0 0 ❑ 0 2,500 2,500 1,900 -24.00%
302 ENGINEERING FEES 0 20,900 10,628 8,855 10,000 ❑ 10,000 0.0❑%
304 LEGAL FEES 0 ❑ 0 175 200 0 200 '0.00%
308 PROFESSIONAL SERVICES 195 4.556 5,296 201 7,500 0 7,500 0.00%
309 CONTRACTED SERVICES 0 0 0 0 0 0 0 0.00%
310 M.C.E.S. CHARGES 10,480 11,429 12,922 13,908 17.300 17.300 18,000 4,05%
312 GOPHER STATE ONE -CALL CHARGES 0 ❑ 0 752 800 500 800 0.00%
322 POSTAGE 0 0 0 0 0 200 200 0.❑0%
329 FINANCIAL SERVICES 0 0 0 4,444 8,000 6,000 8,000 -25.00%
334 COMPUTER SERVICES 0 0 0 0 .0 2,000 500 0.00%
352 GENERAL NOTICES 0 0 0 0 ❑ 0 0 0.00%
361 GENERAL LIABILITY INSURANCE 0 ❑ 0 ❑ 0 0 0 0.00%
362 PUBLIC OFFICIAL'S LIABILITY INSUR, 0 ❑ 0 0 0 0 0 0.0❑%
402 REPAIRIMAINTENANCE 5,374 1,916 2,610 0 10,000 0 10,000 0.00%
433 DUES SUBSCRIPTIONS 0 0 0 0 0 ❑ 0 0.00%
460 SEWER INSPECTIONS 0 0 0 23,800 .0 0 20,00❑ 0.00%
461 SEWER FLUSHING 0 0 0 0 0 0 0 0.00%
TOTAL OTHER SERVICES & CHARGES
$16,049 $38;801 531,462 $52,134 556,300 $28,500 $75,100 33.39%
CAPITAL OUTLAY
540 HEAVY MACHINERYIEOUIPMENT 0 0 0 ❑ 0
580 OTHER EQUIPMENT& IMPROVEMENTS 0 0 ❑ 0 0
720 OPERATING TRANSFERS 1,500 1,500 174,430 ❑ 0
0
O 0.00%
O 0.00 %
O 0.00%
TOTAL CAPITAL OUTLAY
TOTAL EXPENDITURES
$1;500 $1;500 $174,430 $0 $0 50 50 0.0❑%
$17,672 $40,328 $205,970 $52;289 $59,680 $31,715. $78,315 :31.22%
FUND BALANCE -JANUARY.1 $241,427 $262,425 $274,145 5121,019 $133,156 $156,814 $223,225 67,63%
EXCESS REVENUE OVER EXPENDITURES $20,998 $11,720 ($153,126) $12,147 $23,648 $66,411 $11,603 -50.93%
FUND BALANCE -DECEMBER31 $262,425 $274,145 $1.21,019 $133,165 5156,814 $223,225 $234,828 49 75%
45
CITY OF GEM LAKE, MN
City Hall - 4200 Otter Lake Road
Gem Lake, MN 55110
RESOLUTION NO. 2008-13
16 DECEMBER 2008
A RESOLUTION ADOPTING THE FINAL GENERAL FUND BUDGET
AND FINAL AMOUNT TO BE RAISED BY PROPERTY TAXATION
FOR THE YEAR 2009
WHEREAS, the City Treasurer has presented a TOTAL (Proposed) Budget of
$711,177.00 which includes a General Tax Levy of $420,089.00 and a Debt Tax Levy of
$23,200.00 for fiscal and calendar year 2009 based upon best estimates of costs for
running the City of Gem Lake in 2009;.and
WHEREAS, the City Council did review, on December 16, 2008, the TOTAL Budget.
and Tax Levy for 2009 including all revisions thereto as of the date first written.
NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Gem
Lake does formally adopt the 2009 Final General Fund .Budget of $481,47.0.00 and the
Final Property Tax Levy of $443,289.00 which includes a General Tax Levy of
$420,089.00 and a Debt Levy of $23,90.0.00 for 2009 as prepared by the City Treasurer
and amended by the City Council;.
BE IT FURTHER RESOLVED that the City Clerk is charged with Certifying said Tax
and Debt Levy to Ramsey County Property Taxation and other government bodies for
whom this information is required.
The foregoing Resolution was offered by Councilor and was supported by
Councilor and was declared adopted based upon the following vote:
NAME
EMEOTT
WATSON
SCHILLING
RASUMSSEN
ARTIG-
SWOMLEY
Vote
Attest
I,WILLIAM F. SIIORT, the duly qualified City Clerk for the City of Gem Lake,
County of Ramsey, State of Minnesota, do hereby certify that the foregoing Resolution is
a trueand accurate representation of action taken my the City Council of the; City of Gem
Lake on the date first written.
16 December 2008
WILLIAM F. SHORT, City Clerk
Look for us on the World Wide Webat gemlakernn.org.
46
CITY OF GEM LAKE
2009 BUDGET
December 16, 2008
2009
PROPOSE❑
BUDGET
and
PROPERTY TAX LEVY
2009 PROPOSED BUDGET
PROPERTY TAX LEVY
Strives to deliver in the most cost
effective and efficient and effective
manner the best municipal services
available and in so doing, ensure the
highest quality of life for residents
and property owners.
47
fi
•
L
2009 PROPOSED BUDGET &
PROPERTY TAX LEVY
'$71t,177 in Total Budgeted
Expenditures for All Funds.
• 11.09% increase from 2008.
bA General Fund Operating Budget of
$481,470.
• 1.0.48% increase from 2008.
!A Total Property Tax Levy of
$443,289.
• 1.328% decrease from the 2008 levy.
Proposed 2009.
Budget
Total Expenditure Budget
$711,177
2 Obi Tht EWE1CUtPEsev FuanPEµ ..
48
Special Revenue Funds
$a
Debt Service. Funds
$151,392
Capital Improvement Funds
$4
49
Enterprise Funds.
$78, 315
General Fund
$481,470
.] m os,C!F.D OPEv:FrW F.s av F we 'fP.
General Fund
• Accounts for the operations of. the
City.
• General Fund budget is proposed to
increase 10.485%.
• Main revenue source is property
taxes.
50
2009.Proposed. General Fund
Expenditures of $481,470
r
xne3C,Imaniftegsarr
General. Government budget proposed
at $239,923 a decrease.of 11.045%
L
rersirc.pr.rp1,
Public Works budget is proposed at
$100,950 an 35.12% increase
51
Public Safety budget is proposed to
increase 18.69% to $110,597
----
2C6EM.!FYSF1r DE.AfyEKe nT
General Fund Revenues
3
2W9 PROPOSED REVEM3(S Or anssi soon
sawoi
Revenue Changes
Permit revenues kept constant with
2008 budget.
2008 includes animal license
renewals (2-year license)
Charges For Services increased -
new investment administrative
charges budgeted in 2009,
Interest earnings estimated to
decrease slightly.
52
General Fund Property Taxes
• Largest revenue source.
Proposed to decrease 4.990/o.
«. Fiscal Disparities Revenue will be
$13,183, which is a 17.63%
increase.
• General Fund Tax levy proposed at
$401,906.
.Is`a 4.62% increase levied for
tax anticipation in 2008,
Total Proposed 2009
Property Tax Levy
Property Tax
y Fiscal Disparities
* Operating Levy
• Debt Levy based on
Tax Capacity
• Total Levy Based on
Tax Capacity
$ 306,906
13.183
$ 420,089
23,200
$ 443,289
Tax Capacity increased 6.512%
$1,335,033
53
City's Proposed 2009 Tax Rate
35.5788%
gCTUAL 20.17.- 706 A.No P 0.aFo50 2Cm iAY. RAPE
e rsl�TYT-a2Gpi•WcPi1ierx. •^E
City's Proposed Tax Rate 35.5788%
eiraV
w• i • mUnmeIENielff
trom
mum
V FP,A®
u
BEET,,mum
Decrease of
7.8161°/0
Proposed for
2009
Examples of property taxes.
(with past year comparisons)
54
2009 Property Tax Breakdown
Propdrty Tax i
rawer r
4294*
How you see your home
How a lender sees your home
55
How a buyer sees your home
How the Ramsey County Assessor
sees your home
Changes in. Market Values
=, Set by Ramsey County.
40.50% of properties had decreases
or no increase (81 parcels).
41.50% of properties had an
increase of 0% 20%0 (83 parcels).
G 18,00% of properties had increases
greater than 20% (36 parcels).
Median value is now $286,600
compared to $300,050 last year, a
decrease of 4.50%.
56
Examples of Property Taxes
(assumes a 4:5% market.value decrease)
crir PROPEAFf.1A1t6
511162 '$nt •a11
enFA1 Yd!LErtH lM:xoeAgr n,a'a•r. yxpE-ASE': aAxFP �FFrAAC4.A:,%Wli
is AVUl ^_M4eCfui:.SOTG ar+iaeww+�m]
How to Calculate your Property Taxes
Taxes based. an Tax Capacity:
• Muitipiy the lst'$500,000of market
value by 10/0.
•Multiply any market value above
$500,000 by 1.25%.
•Add the two together for your property's
tax capacity..
•Multiply the tax capacity by 35.5788%.
* Equals the tax based on tax capacity..
Proposed 2009 Tax Levy
Other Services.
Avg. Monthly Casts
.o Refuse/Recycle $14.10
0. Phone $36.08
Daily
Newspaper $34,.84
b Cable TV $46,99.
• Internet (cable)$45.95
O 15 Gallons of
Gas (s1.75/Gar.) $26.25
Monthly City Service
Costs:
Public Safety • $18.50
• Public Works $21.91
• General Gov. $40.14
O Debt $
Total $85.00
(eased on est]mated Annuel Rty taxes of
'11,020 for o hone valued or median
Yalu! of S296,611O for 7,009]
57
Summary;
Total Expenditures for all Funds
.$711,177.
• Increase of 11.09%
Total General Fund $481,470:
• Increase of 10.48%
*Total Property Tax Levy of $443,289.
. Decrease .of .1.328%
Tax.Capacity of $1,.335,033
• Increase of 6.812%
2009 Tax Rate of 35..5788°Io
Decrease of 7.8161% from 2008
7777?????77?777777777
Questions?
Action Requested:
Adopt A Resolution Adopting the Final
General Fund Budget and Final Amount to
be Raisedby Property Taxation for the
Year 2009
NOW; THEREFORE BE IT RESOLVED, that the City
Council of the City of Gem Lake doesformally edapt
the 20Q9 Final General Fund Budget of$481,47.0 and
the Final Property Tax Levy of $443,289 which
includes a General Tax Levy of $420,049. and a Debt
Levy of $23; 900 for 2009 ......
58
NEW BUSINESS - J
MEMORANDUM
TO: CITY COUNCIL
FROM: PATTI WALSTAD
DATE: DECEMBER 15, 2008.
SUBJECT: BUSINESS LICENSING
On February 19, 2008, the City Council passed Ordinance No. 84 pertaining to
the licensing of businesses in the City of Gem Lake. This is set to begin in 2009.
At this time I would like to verify that it is still your intent to start the licensing
beginning January 1, 2009.
I've attached for your review a letter which would be sent to all businesses
explaining the reason for the Ordinance. I've also drafted the Business License.
Application form (attached). The letter would be sent to inform the businesses.
the reason/intent of the Ordinance.
PSW/s
cc:admin.fle
b:cclicensing
59
CITY OF GEM LAKE, RAMSEY COUNTY, MINNESOTA
ORDINANCE NO.84
AN ORDINANCE ESTABLISHING A GENERAL PRACTICE AND PROCEDURE
FOR THE LICENSING OF BUSINESSES WITHIN THE CITY.
THE CITY COUNCIL OF THE CITY ❑F GEM LAKE ORDAINS:
SECTION 1. GENERAL LICENSING POLICIES AND PROCEDURES.
1.1 The City clerk shall be responsible for processing and issuing city licenses.
1.2 Revocation and suspension of licenses.
1.2.1 The City Council shall have the power to suspend or revoke the
license of any person licensed by the City found to be in violation of the.
terms of their license or other applicable laws, providing the person
holding such license is given 20 days' notice and granted the opportunity
to be heard before such action is taken. If and when such notice is sent to
the legal address of the licensee and he fails or refuses to appear at the
hearing, his license will be automatically suspended or revoked five days
after the date of the hearing,
1.2.2 When a license is suspended under 1.2.1, the period of suspension
shall not be less than 30 days nor mare than one year, such period being
determined by the city council,
1.2.3 When any person holding a license issued by the City has been
convicted for the second time by a court of competent jurisdiction for
violation of any of the sections of a City ordinance relating to the subject
matter of the license, the city council shell revoke the license of the person
so convicted. Such person may not make application for a new license for
a period of one year_
1.3 Enforcement and Penalties. In addition to any fines, costs, or assessments
provided for by City Ordinances, the City may prosecute a violation of any
provision of this chapter as a misdemeanor, and a person, if convicted, may be
punished by the maximum fine and term of imprisonment provided by Minnesota
Statutes § 609.02, subd. 3, as that statute may be amended from time to time.
SECTION 2. FEES. Unless otherwise specifically or expressly provided, the
amount of fees due the city for the licensed activities described in thls chapter
shall be set from time to time by the City Council, and a schedule of such fees
shall be on file and available for inspection by the public.
a a. sB G:a-LAC.. fial Go Bx141 1.0.0 km) r:7 WI ES ; a r Boaz Si 0.ea
SECTION 3. POSTING OF BUSINESS LICENSES. Business licenses, issued by
the City of Gem Lakes, shall be posted in a conspicuous location in the licensed
business location, viewable to the public who visits this licensed business.
SECTION 4. SEVERAB1LITY. Should any section, subdivision, clause or other
provision of this Ordinance be held to be invalid by any court of competent
Jurisdiction, such decision shall not affect the validity of the Ordinance as a
whole, or of any part thereof, other than the part held to be invalid.
SECTION 5. EFFECTIVE DATE. This Ordinance shell take effect and be in force
from and after its passage and publication.
Dated: Fe=hi 7 z vim '
Wielzi‘,ez
Paul Erneoit, Mayor Bill. Short, City Clerk
E • d SSL? Li' L (I S9 )
B7
3>1J 1 i3€ J.LI.. : W.uES:hT�8002 ST O.,PQ
CITY OF GEM LAKE, MN
4200 Otter Lake Road
Gem Lake, MN 55110-3227
Telephone 651-747-2790
E-mail CitygemlakeMN.orq
December 22; 2008
Dear Gem Lake Business:
On February 19, 2008, the Gem Lake City Council adopted a Business License
Ordinance. (A copy of the Ordinance is enclosed for your information.)
The purpose of enacting this Ordinance two fold:
(1) To insure that all businesses operating in Gem Lake are complying with
City Codes, State and Federal regulations, and applicable fire codes so as.
not to create a public nuisance which could affect the general health,
welfare and safety of the citizens of Gem Lake; and
(2) To help identify business locations and types.
Enclosed please find a Business License Application form and the Certificate
of Compliance Minnesota Workers' Compensation Law form. Please
complete the forms and return to the White Bear Township Administrative
Offices, 1281 Hammond Road, White Bear Township, Minnesota 55110, along
with a check in the amount of $75.00.
Please note that payment of the Business License Application fee does not
constitute issuance of a business license, an inspection of your business must be.
performed by the Township's Building Inspector prior to issuance of the license.
Please call the Township Office at 651-747-2750 to schedule an inspection of
your business.
Thank you.
Sincerely,
MIKE JOHNSON
Building Inspector
MJ/psw
cc:admin,file
b:gertbus-09
82.
CITY OF GEM LAKE, MN
4200 Otter Lake Road
Gem. Lake, MN 55110-3227
Telephone 651-747-2790
E-mail CitvalgemlakeMN.org
BUSINESS LICENSE APPLICATION
Name of Business:
Address:
Owner Name:
Address:
Business Phone: Home Phone:
Cell Phone:
Type of Business Conducted:
Number of Employees:
ENCLOSED IS THE SUM OF $75.00 REQUESTING THAT A BUSINESS
LICENSE BE GRANTED PURSUANT TO CITY ORDINANCE NO.
Applicants Signature:
Date
+ Licenses are valid January 1st to December 31st of each year_
To Be Completed Staff:
Date Request Received:
By: $75.00 Fee Paid ❑ Yes
❑ No
License Approved: ❑ Yes Date
❑ No
Look for us on the World Wide Web at gemlakemn.org
63
Certificate of Compliance
Minnesota Workers' Compensation Law
PRINT IN INK or TYPE,
Minnesota Statutes, Section 176..182 requires every state and local licensing agency to withhold theissuance or
renewal of a license or permit to operate a business or engage in any activity in Minnesota until the applicant
presents acceptable evidence of compliance with the workers' compensation insurance coverage requirement of
Minnesota Statutes, Chapter 176. The required workers' compensation insurance information is the name of the
insurance company, thepolicy number, and the dates of coverage, or the permit to self -insure. if the required
information is not provided or Is falsely stated, it shall result in a $2,000 penalty assessed against the applicantby
the commissioner of the Department of Labor and industry.
A valid workers' compensation policy must be kept in effect atail times by employers as required by Iaw.
BUSINESS NAME (Individual name only if no company name used)
LICENSE OR. PERMIT NO (if applicable)
DBA (doing, businessas name) (if applicable)
BUSINESS ADDRESS (PO Box must include sfreet.address)
CITY
STATE ZIP CODE
YOUR LICENSE OR CERTIFICATE WILL NOT BE ISSUED WITHOUT THE
FOLLOWING INFORMATION. You must complete number 'I, 2 or 3 below.
NUMBER I COMPLETE THIS PORTION IF YOU ARE INSURED:
INSURANCE COMPANY NAME (not the Insurance agent)
WORKERS` COMPENSATION INSURANCE POLICY NO.
EFFECTIVE DATE
EXPIRATION DATE
NUMBER 2 COMPLETE THIS PORTION IF SELF -INSURED:
0 I have attached a copy of the permit to self -insure.
NUMBER 3 COMPLETE THIS PORTION IF EXEMPT:
1 am not required to have .workers' compensation insurance coverage because:
Q I have no employees,
❑ 1 have employees but they are not covered by the workers' compensation law . (See Minn..Stat § t76.041 for a list of
excluded employees.) Explain why your employees are not covered:
[� Other:
ALL APPLICANTS COMPLETE THIS PORTION:
1 certify that the information provided on this form is accurate and complete If I am signing on behalf of a business, l
certify that 1 am authorized to .sign on behalf of the business.
APPLICANT SIGNATURE (mandatory)
TITLE
DATE
NOTE: If your Workers' Compensation policy is cancelled within the license or permit period, you must notify the
agency who issued the license or permit by resubmitting this form.
This material can be made available. In different farms, such as large. print, Braille or on a tape. To request, call 1.800.342=5354 (DIAL•OLI) Voice or
Tl7R (fi51) 297'4198.
MN LIC 04 (11/08)
64
O1'\PSI'ATE
MECHANICA
10/3/08
Paul Emeott
Mayor of Gem Lake
4200 Otter Lake Rd
White Bear Lake,, MN 55110
Subject: Inspection Maintenance Program for the HVAC System
Dear Mr. Emeott:
Thisproposal consists of semi-annual maintenance inspection visits to provide seasonal
cooling and heating start-ups. All required cleaning, adjustments and inspections
necessary to meet or exceed the manufacturers suggested maintenance schedule are
included. One condenser coil cleaning is also included.
Our service program will increase the life span of your equipment, save energy and
reduce emergency repairs and down time.
The Corporate Mechanical, Inc. service agreement offers a "get what you pay for"
approach to maintenance cost. You do not need to pre -pay; payment will be due 30
days after each inspection.
Corporate Mechanical, Inc. will provide the services checked below in accordance with
the tasks indicated on the service checklist:
X General Services
X Air Conditioning
X Air Handling
X Temperature Control
X. Annual Cond. Coil Cleaning
Air Filters Changed U X / Year
Corporate Mechanical, Inc. will provide maintenance services indicated on the maintenance checklist as
required. The duration of each inspection is not to exceed the following labor hours:
4 Spring.
Mid -Summer
4
Heating — General.
Forced Air Heating
Boiler — Hydronic
Other Services
Belts.
2
Fall
Condenser Cleaning.
Mid -Winter
Page I of2
The following is a review of equated cost for the proposed services_
Annual Service Labor Hours g
Preferred Customer Labor Rate -Regular Time $92.00
Annual Not to Exceed Labor Total $736.00
Annual Cost of Coil Cleaning and Truck $2.99.00.
Annual Not to Exceed Maintenance Costs (2008) $1,035.00
All the above pricing includes labor, basic lubrication materials, and tax. Ail other parts,
belts, filters, repair labor and refrigerants are not included in the above pricing.
At Corporate Mechanical, we develop a close relationship with our customers,
their buildings and their equipment. We take a "system& approach to HVAC service,
meaning that we look at the complete HVAC system and how it works together, not just
a specific piece of equipment. Our service personnel, account managers and engineers
work with you, suggesting changes and improvements to keep your equipment
operating at peak efficiency levels and to maximize its operating life..
A Preventive Maintenance Agreement with Corporate Mechanical will give you
peace of mind that the service will be completed by some of the top technicians
available and will be completed when promised. We pride ourselves on quality
workmanship, excellent communication and competitive pricing. Your success is our
success. These are the reasons that we are the fastest growing HVAC service
contractor in Minnesota!
Thank you for your consideration and time_ If you have any questions please do not
hesitate to call me.
Sincerely,
Trevor McCulloch
Account Manager
763-533-3070 ext #35 Office
763-533-2464 Fax
612.369-1272 Cell
tmcculloch@corporatemechanical.com
ENERGY STAR
PARTNER
Page 2 of 2
ORPORATE
MECHANICA
Preventative Services Agreement
Gem Lake City Hall
Paul Emeott
Mayor of Gem Lake.
4200 Otter Lake Rd
White Bear Lake, MN 55110
PREVENTATIVE MAINTENANCE PROGRAM
Work reports will detail the work performed and be left at your location at the end of the
inspection. The maintenance labor includes the tools and instruments required to
ensure optimum efficiencies and comfort. Drive time, taxes and truck charges are
included. If a mechanical problem is found, Corporate Mechanical, Inc. will provide
recommendations for corrective action and pricing.
Corporate Mechanical, Inc. will provide the services checked below in accordance with.
the tasks indicated on the service checklist:
X General Services X
X Air Conditioning X
X Air Handling X
X Temperature Control
X Annual Cond. Coil Cleaning
Air Filters Changed ram} X / Year
LABOR RATE
Heating — General
Forced Air Heating
Boiler — Hydronic
Other Services
Belts
All labor and material under this agreement will be invoiced on a time and material
basis, and scheduled during regular time hours. Labor to complete scheduled
maintenance will be performed on straight time.
*2008-2009 preferred customer labor rate $92.00 / Hour
`2008-2009 Truck charge $35.00 with a $5 00. fuel surcharge
MAINTENANCE SCHEDULE
Corporate Mechanical, Inc. will provide maintenance services indicated on the
maintenance checklist as required. The duration of each inspection is not to exceed the
following labor hours:
4 Spring 4 Fall
2 Condenser Cleaning
Mid -Summer Mid -Winter
5114 Hillsboro Ave N •. New Hope, MN 55428
Phone: (763) 533-3070 • Fax: (763) 533-3464 ♦ e-mail: ccorpmech@cs.com
EQUIPMENT LIST
The following equipment shall be serviced under this agreement:
Qty
Component
Location/Serves
Manufacturer
Model
Maintenance
1
Air Handler
Meet Room.
Mquay
PO-1495-002
X2
1
Air Handier
Mech Roam
Mquay
PO-1495.001
X2
2
002 Sensor
Office/Meet Room
X2
2:
Condensing Unit
Zone 1 f 2.
Aeon
X2
1
HW Boiler
Mech. Roorn
Wellman
X2
2
HW loop Manifolds .
Mech / Meet
X1
1
Tank Tess WH
Mech / Room
. Rheem
X1
PROVISIONS
The following provisions shall constitute a part of this agreement:
The price for the services described for 2008-2009 season: $1,035.00
*Optional Services
Annual water treatment inspection $120.00
*Water for radiant heat loop will be tested, and a full report will be supplied for the
customer Additional treatment will incur a separate charge_
Semi-annual Controls inspection and maintenance $840.00
*Price Includes truck charge and fuel surcharge.
Contract start date:
"' This contract will renew annually without notification. A price increase may occur due to increased labor
or parts costs. The contract cari be terminated at any time with written notice.
PURCHASERS' ACCEPTANCE
Paul Emeott
Mayor of Gem Lake
4200 Otter Lake Rd
White Bear Lake, MN 55110
(Purchaser's signature)
(Date)
ATTACHMENTS: Schedule of Work.
SELLER'S ACCEPTANCE
Corporate Mechanical
Trevor McCulloch
5114 Hillsboro Ave
New Hope, MN 55428
(Seller's Signature)
(Date)
ENERGY STAR
5114. Hillsboro Ave. N .* New Hope, MN 55428
Phone: (763) 533-3070 * Fax: (763) 533-3464 e-mail: ccorpmech@cs.com
PORATE
NIECHANICA
TERMS AND CONDITIONS.
1. Access — Purchaser agrees to furnish safe, free and timely access to all
equipment and systems covered by this agreement.
2. Excluded Service — This agreement does not include the maintenance, repair
or replacement of recording or portable instruments, electrical disconnect
switches, casing or cabinets, insulation, gas lines, domestic water lines or
nonmoving parts such as ductwork, boiler shell, tubes refractory material. Iri
addition, Corporate. Mechanical, Inc shall not be required to furnish any
equipment or service or to make any special tests that are commended or
required by insurance companies, governmental authorities or equipment
vendors.
3. Limitation of Liability — Corporate Mechanical, Inc. shall not be liable for:
(a) Damage or loss resulting from freezing, corrosion, electrolysis, drain
stoppage or plumbing failure of any utility service, low voltage
conditions, lightning, single phasing or other electrical abnormalities.
(b) Damage or loss resulting from improper operation or misuse of
equipment by Purchaser's employees, agents or tenants.
(c) Damage, Toss or delays resulting from fire, explosion, flooding, the
elements, strikes, labor troubles, civil commotion or any other delay
caused by occurrences beyond it's control.
(d) Injuries to persons or damage to property except those directly caused
by negligent acts or omissions of Corporate Mechanical, Inc.
employees_
(e) Expenses incurred in removing, replacing or refinishing part of the
building structure necessary for performance of this agreement.
(f) Lost profits or other consequential damages, even if Corporate
Mechanical, Inc. has been advised of the possibility of such damages.
4. Exclusion of Warranties Purchaser understands that:
(a) Services to be performed under this Agreement are not a guaranty
against obsolescence or of norrna! wear.
(b) Inspections shall not constitute an approval or guaranty of equipment
condition or system design and performance.
Page..I of
Corporate Mechanical, Inc.
5114 Hillsboro Ave N • New Hope. MN 55428 • Phone! 7631533 3070 • Fax: 7631533-3464
(c) Corporate Mechanical, Inc. has made no warranties, express or
implied, and representations, promises or statements with respect to
the equipment, its performance or fitness.
5. Events of Default — The occurrence of any of the following without the prior
written consent of Corporate Mechanical, Inc. shall constitute and event of
defau It:
(a) Failure by Purchaser to make any payment due to Corporate
Mechanical, Inc. within fifteen (15) days after the same becomes due
and payable.
(b) Making of any alterations, additions, adjustments or repairs to
equipment by any party other than Corporate Mechanical, Inc.
(c) Assignment of this Agreement by Purchaser.
(d) Breach by Purchaser of any other term of this Agreement.
6. Remedies — Upon the occurrence of an event of default or at any time
thereafter, Corporate Mechanical, Inc. may:
(a) Refuse to fumish service to Purchaser.
(b) Terminate this Agreement by notice to Purchaser
(c) Exercise and enforce all other rights and remedies available to
Corporate Mechanical, Inc.
7. Duration and Termination — Upon execution of this Agreement, it shall
become effective and remain in force from year to year unless cancelled.
Except as otherwise provided in this Agreement, either party may cancel this
Agreement by giving the other party 30 days written notice at any time.
8. Notices — All notices and demands shall be in writing and shall be deemed
given when personally delivered or mailed to the address indicated on the first
page hereof or such other address as either party may designate by notice to
the other.
9. Miscellaneous — This Agreement contains the entire understanding of the
Purchaser and Corporate Mechanical, Inc. and supersedes all prior
negotiations, agreements and proposals concerning similar services. A
modification, amendment, release or waiver of any provision of this
Agreement shall be effective only if made in writing and signed by the party to
be bound thereby. The term "This Agreement" includes any future
amendment made in accordance herewith. No delay or failure by Corporate.
Mechanical, Inc. in the exercise of any right or remedy shall constitute a
waiver thereof. The laws of the State of Minnesota shall govern this
Agreement.
Page.2 of 2
Corporate Mechanical, Inc..
5114 Hillsi oro Ave N • New Hope, MN 55428 r Phone:.763/533-3070 ■. Fax: 7631533-3464
Schedule of Work
4�\}yl�•litn
• Check amperages and voltages
31 Inspect manual shut-off and throttling valves.
® Lubricate movingparts as scheduled
® Inspect motors and starters
® Tighten electrical connections
® Visually inspect system piping and insulation
® Check and calibrate safety controls
® Check for fuel. leaks
rs]Check venting system
® Clean and check pilot.
® Clean and inspect burner ports
Ei Clean and check power vent or combustion fan motor
il�tht��s
ig Clean andinspectheat exchangers as scheduled
El Test temperature rise through unit
O Checkpilot auto re -light sequence
El Check for evidence of flame roll -out
�a ,;
® Check flame safeguard system
® Check draft controls
® Check/replace oil nozzle
• Check and adjust oil pump. pressure
Check oil tanks for water and sludge
A Recommend fuel oil treatment as required
E Check for adequate combustion air to burner from outside
El Run flue gas analysis test foroptimum efficiency when
required
❑ Clean and check burner profile plates
❑ Check flame safeguard system
❑ Check air inlet screen
❑ Check and adjust burner and damper linkages
❑ Check for cracked or corroded ignition and flame rod
insulators
El Inspect fan pulleys and drives.
® Adjust belt tension
® Replace belts as required
El Inspectvibration isolation. mounts
El Inspect and clean condensate drains
❑ Change filters as scheduled
® Drain and winterize chilled water coils
E Inspect airside transfer surfaces
N®ENZEIN ®®IZI®®®®
El
El
Spring start-up
Fall shut down
Check refrigerant charge
Check compressor oil level (semi -hermetic only)
Check oil as scheduled (semi -hermetic only)
Clean air-cooled condensers as scheduled
Inspect air-cooled condensers.
Check expansion valve
Check compressor un-loader operation
Checkoperation and setting of pressure controls
Offseason service of absorption/centrifugal chillers
Inspect and service cooling towers
Check operation of heat pumpreversing valve
Check operation of condenser fan motor
Megohm testcompressor motors
Open, clean and test low water cut-off and other safety
controls.
Check and test relief valve
Inspect combustion fire box and note refractory condition
Drain and flush the boiler (steam only)
Clean mud Iegs (steam only)
Inspect all .surfaces for scale and corrosion
Review and not blow -down schedule
Chemically cleanwater pumps and drain receiver
Check feed water pumps and drain: receiver (steam only)
Drain expansion tanks as needed (water only).
Note water level and recordany loss of water (water only).
Prepare boiler for inspection by insuring company or state
inspections
Servicecirculating pumps
Check for leaking steam traps
Adjustandcalibrate central system
• Lubricate and adjust dampers: and linkages:
O Check proper: operation of economizer cycle
® Check operationof individual air distribution boxes
• Service pneumatic air compressor
® :Service refrigerated Air Drier
El Check operation of thermostats as required:
❑ Service humidifiers
❑ Service electronic air cleaner
® Service domestic water heater
❑
* As Requested
Page 1 of 1
Corporate Mechanical, Inc.
5114 Hillsboro. Ave . • New Hope, MN 55428 • Phone: 763/533-3070•• Fax: 763/533-3464 email: ccorprech cs:com
November 2008
CITY OF GEM LAKE, MN
4200 Otter Lake Road
Gem Lake, MN 55110-3227
Telephone 551-747-2790
PIanning Commission results, 11-10-2008
The November 2008 Gem Lake Planning Commission meeting was called to order at
7:05 by Chairman Lindner. Present were Commissioner Craig Rafferty. Also present
was alternate commissioner Beth Herzog, Gretchen Artig-Swoniley, Trevor Oliver, Gary
Tangwell, Rob Hansen, and. Mayor Paul Eineott,
Zoning Ordinance
Paul Emeott reviewed the draft zoning map intended to reflectthe new zoning ordinance.
The R4 from the existing zoningordinance area remains the. same, The R2 and R3 from
the current ordinance has been combined into one area identified as R3. Discussion then
turned to the new residential categories, RE (residential estate) with 5 acre minimums and
RX (residential executive) with three acre minimums. The "Barn Lot" (called such.
because for years the Lunde designed barn and outbuildings were on this parcel though
now the barn has been relocatedto another parcel) on our draft map was listed as RE
though the ensuing discussion revolved around it possibly being placed in RX. Trevor
Oliver said it could go in either, but the question is how small the city wishes to make.
lots of this parcel. Keeping it "RE" Brills future subdivisions while classifying it as RX
would allow for more individual lots. There are some existing conditions to consider
before any decision is ever made. First, this lot ispartof an existing planned unit
development (PUD) that dates from the 1980s or 90s (even though PUD was not
officially part of the city zoning ordinance until the last year or two). Also, the South
Road Owner's. Association set limits on how many parcels can be served by the road they
own in common. While the debate wavered between placing the "barn lot" in either
estate or executive zoning district, the question of what is the intended result kept coming
up. We optedto keep it in the estate district and add other parcels near it for better
consistency around the lake.
We then focused on the golf course and the fact that it should operate under a conditional
use permit (CUP). The City cannot force a CUP on the golf course if they currently are a
conforming lot and/or if the golf course predates the currentzoning ordinance. (which
dates from about 1963).
The balance of our night involved discussion on the "Gateway" planning area. We.
reviewed Paul's draft of the residential mixed use (RMU) which allows for different
types of residential uses within a parcel that may include certain commercial uses if they
compliment the residential uses. Since a master plan is required for developing this area,
the city will have proposals reviewed by a planning consultant as determined by the city.
Marc Putman is one example, but not necessarily the only option.
Look for us on the World Wide Web at gemlakemn.org
Rob Hansen questions the logic of the RMU becauseit doesn't reflect the. intentof the
comprehensive plan which allows for other types of mixed uses (business -oriented) along
County Road E. Lindner said the current map does not reflect the decision to have more
intensive commercial mixed uses closer to Tausley Ford which then transitions to more
residential uses moving westward. Trevor also recommended cleaning up redundancy as
both Paul's proposed sections'9 and 14 reflect the need for master planning. We then
discussed identifying the Gateway area as its own zoning district. This appears attractive
as it gives both the City and future developers maximum flexibility in whatever future
plans are presented. Per Trevor, there needs to be work focused on giving the "shapes"
as suggested by Marc Putman some. meaning. The shapes as they appear on Marc's
concept plans could be anything from single familyhouses, to multi -family houses, to
strip malls, to whatever would appropriately fit within the parcel. We will try to have
Marc attend an upcoming meeting to explain the intentions of his concept plans
compared to us attempting to define thern in our zoning ordinance. Tf the Gateway area.
becomes a zoning district several items will need to be considered. Mixed uses, PUD,
Marc Putman's intent, form -based options, and infrastructure will all need to be included
aspart of the discussion.
Goals
Gretchen suggested the Planning Commission set goals for itself for the year 2009.as a
way of gauging its progress and success.
Future Planning Commission
Since Lindner was elected' to the city council, there will be a new chairperson for the
2009 Planning Commission. The city council will consider those candidates who are
interested.
There being no further business Lindner adjourned the meeting at 9:23PM. The
December Planning Commission meeting will be moved to Tuesday, December 9 to.
accommodate White Bear Township'sbudgetmeeting scheduled for December 2.
Jim Lindner
Planning Commission chair
Look for us on the World Wide Web at gernlakemn.org
Page 2 of 2
Saint Paul Ramsey County Public Health Environmental Health Section
2785 White Bear Avenue, Suite 350
Maplewood, MN 55109-1320
Forwarded message-=--------
=rom: "McCoy, Deborah" <Qeborah.McCoyaCO.RAHSEY,MN.US>
Fo:. <city@gemlakemn.org>.
Date: Thu, 8 Jan 2009 15:50:26 +0000.
7ubject: Reimbursement for 2008 SCORE funds
https://rcmail. co.ramsey. mn.us/Jearl. Reiter/InboxIFwd: %2OReirrmbursement%20for%2020 0 8... 1/9/2009
CITY OF GEM LAKE
4200 Otter Lake Road
White Bear Lake, MN. 55110
.gaidemeetY, vieavex
Minutes of Gehl Lake..City.Council Meeting
1.8 .November 2008
The regular meeting of the. City Council ofthe City of Gem Lake was called to order by Mayor Eineott on
Tuesday, November 18, 2008 at 7:05 pmin the Gem Lake City Hall meeting :room:
The following ,members .were present: Mayor Paul Emeott; Council members Gretchen Artig-Swomley, Tom
Rasmussen, Chuck Watson, and Hutch Schilling. Also present were Attorney Pat Kelly, City Treasurer Jessie Hart
and Teresa Tice, Recorder. Othermembers of the public were also in attendance per the sign in sheet sent around
the room.
APPROVAL OF AGENDA AND MEETING. MINUTES
A) Minutes of. City Council meeting of October 2008: Upon motion by Schilling, seconded by Artig-Swomley;
the council approved the minutes of the October 2008 Council meeting.
Ayes — 5 Nays -- 0
B) City Council Agenda: Mayor Emeott called for additions, deletions and correctionsto the agenda. Council
member Artig-Sivomley requested a New Business item L) Thank you to outgoing mayor/council member and
welcometo incoming. Upon motion. by Watson, seconded by Schilling, the council approved the agenda for the
November 18, 2008, Council meeting. Ayes 5 Nays — 0
COMMITTEE REPORTS
Planning Commission November meeting report (Jim Lindner): Jim Lindner summarizedthe last planning
commission meeting: Lindner stated that the planned goals for this committee. in 2009 include Zoning ordinance,
Comp Plan completion, and chair and membership of Planning Commission as Jim Lindner has beenelected onto.
the City Council, Upon motion by Artig-Swomley, seconded by Schilling, the council approved the November 2008
Planning Commission meeting reportwith minor typo corrections. Ayes 5 Nays — 0
PRESENTATIONS FROM THE FLOOR
Mayor Emeott opened the floor to the public at 7:14 p.m. There being no speakers, Mayor Emeott closed the floor
to the public at 7:14.
OLD BUSINESS
A) City Newsletter (Artig-Swomley): Topics proposed for. future editions of the city newsletter to include
incoming andoutgoing members of the City Council,. Updates: from the Comp Plan, Zoning ordinances, information
about the fox species found in Gem Lake area, concerns about the economy and there assurances about the impact.
for the City, possible comment regarding abandoned houses in the city,
B) City MS4 report for 2007 (Watson): Justin Gese will address this topic under new business.
C) Award Lawful Gambling proceeds from 2007-8 (Jessie Hart): Check has been sent to the White Sear Lake
Food Shelf and Lake Area Transit as approved at last city council meeting. At December City Council meeting,
more information will be gathered regarding a Defibrillator purchase recommendation. Training will be in 2009.
Also plan to give.money.to Willow Lane Elementary. after obtaining more information.about their needs.
D) Shall •the•City of Genii Lalte:establis.h .a S.tarrn Water utility to help•pay for stormwater projeets? Mayor
Emeott suggested:that Gem .Lake use the same method.ofcharging for Storm Water utility as VALAMO. Their plan
is.simp€e and easy to:understand. Residential is charged 1 unit, commercial another; and acreage is:figured.in..it
would be bil€ed.same as sewer/water; The City of Gem Lake has some sewers that need cleaning out. Thefine ne can
be $`10,0001dayloccurance if they start to fad. Thesetypes of projects would be:funded..by.this utility charge in the
future. No vote was taken.
NEW BUSINESS
A) Approval of payment of claims for October -November 2008: Mayor .1 meott referred the Council members: to
the listingof payments requiring approval: Discussion occurred around payment of a claim for the addition of
pavement on a resident's driveway so water doesn't continue to run down it. This was done after review of the
property by the City Engineer, Resident Bob Uzpen stated that two other properties also had issues with water and
thatthe city did not pay for the corrections. Mayor Emeott stated that the proper way to determine when the city
should pay for itemslike this was :to have the City Engineer review it and make a judgment. Also a policyshould be
wrilten for handling such cases: City Attorney Kelly stated that consistency is important. Having the City Engineer
review it.is.fair and partial. Motion by Rasmussen, Seconded by Artig-Swomley that the City Engineer will review
the two old claims as well to determine: if the city should reimburse the homeowner for their costswas approved by
voice vote. Ayes — 5 Nays — 0
Payment of claims for time period above was unanimously approved as indicated by Council member's.signatures
on this. document.
B) Financial Report — Sept -November 2008: Upon motion by Schilling, seconded by. Artig-Swornley, the council
approved the acceptance of the September -November 2008 Financial Report. Ayes.— 5 Nays — 0
C) City budget suggestions (Jessie Hart): Jessie Hart presented a memorandum to. the. City Council outlining a
recommended 2009 budget and Levy. The certified preliminary' tax levy of $473,289 which would have resulted in
a tax capacity rate of 38.0604%, has beendecreased withadjustments to the 2009 budget, to a projected tax rate of
$35.5788%which is a reduction. of 7.816%:from 2008 rate. This final budget and Levy will be voted on at the
December 16, 2008.City Council meeting. Jessie asked that if anyone hadany: changes they wished to see prior to
that presentation, to please let her know: Council member Watson asked how we stackedup to other cities. Jessie
Hart answered this question by referring the council to page eight ofher memorandum entitled Ramsey County
Local Tax Rates.. Gem Lake is third behind. St Anthony and Spring Lake Park. However, North Oaks' rate is much
lower as they have a homeowners association that pays for streetmaintenance. and .other services. Council member
Schilling askedif the city could survive if any of the major business in the city shut down. Hart indicated that the
city has about a six month reserve,
D) Meeting of Canvassing Board— Elections 2008: Mayor Emeott indicated that the City of Gem Lake had zero
rejected absentee: ballots. All of the ballots have been brought: to Ramsey County who is now in charge of all
required recounts.
E) Metro Council comments on 2008 Comp plan —preliminary review: Mayor Emeott stated that comments
have not arrived but are expected yetthis week.
F) City Engineer contract for 2009 (Justin Gese, SEB): Justin Gese presented a document with the updated fees
for city engineer work by SEH. This contract has not been updated since 2006. Rate range will depend on the
qualifications and experience of the person neededto do the job. Upon motion by. Schilling, seconded by
Rasmussen, the council approved the acceptance of the City Engineer contract for 2009 by voice vote. Ayes —5
Nays — 0
G&H) City Engineer comments on 2007 (and upcoming 2008) MS4 report and Mapping of Stormwater
outfalls from the city (Justin Gese): The city of Gem Lake has asked SEH to help with the MS4 report and
mapping of stormwater outfalls as additional resources are needed to get this: completed. Council member Watson
indicated that: only about 40% of the last MS4 report is useful information for completion of 2007 and 2008's
report. Justin Gese is proposing that SEH workswith the city instead of doing it for them,obtaining online software
that will assist in this. Watson indicated that he has been working closely with the point person for this and the city
can not ignore this: any longer. Attorney Kelly stated that it is good that the city has been working in good faith and
keeping in contact with the point: person, but that the city needs to get this done. Jessie Hart stated that there its
$10,000 in the 2008 budget that could be usedfor this purpose. Upon motion by Schilling, seconded. by Artig-
5wornley, the council approved to lire SEH to help with the MS4 reports toa price range up to but not exceeding
$10,000 by voice vote. Ayes— 5 Nays —:0
I) City Engineer report of possible grants for "public improvements" —Economic Stimulus from Federal
Government (Justin. Gese): Jessie Gese indicated that the Federal Government is looking at providing grants to
cover infrastructure improvements to cities including rail, transit, environmental, sewer, water, :etc: The city should
be..lookingat what they might wish to apply for if this is approved. It was discussed that the city looks for money.
available to fix failing sewers. SEH. has already performed a feasibility study that could be used to apply for grant
money.
.1) Snow plowing contract 2008-9 — Schifsky: Mayor Emeott provided a copy of the snow plowing contract for
2008.-9 submitted by T.A. Schifsky & Sons, Inc, Upon motion by Rasmussen, seconded by Schilling, the council
approved the acceptance of the 2009.Snow plowing contract from T.A. Schifsky & Sons, Inc by voice vote.
Ayes —5: Nays
I{) ISTS systeminspection report: An inspection was made of all 108 septic systems in Gem Lake as this is
required every even year. Seven were found toneed maintenancepumping, two need new manhole covers, none
were found in need of immediate repair. Council member. Watson asked what is the process if they found a failed
system. Mayor Emeott indicated that the city would need to go after the owner to have it repaired,
L) Thank you to councillmayor (Artig-Swomley): Council member Artig-SwornleY asked if the city should do
anything as a' thank you to outgoing mayor and city council member and to welcome new mayor and council
member. Possibly dying something at next city council meeting or private partyusingno public funds? Attorney
Kelly indicated that the city needs to be careful if public funds were going to be spent on a party, Must beopen to
everyone; not private. Not that this cannot be celebrated but it must be done properly. It was decided that this would
be looked into for January 2009.meeting rather than in 2008..
L) List of tasks the. Mayor currently does: Mayor Emeott passed out a list of additional task that he does above
and beyond his jobduty so that the council can be.aware :of things that will need to be delegated after he leaves
office. These are tasks that are needed to keepthe city running between city council meetingsas there currently is
no full time City Administrator.
PRESENTATIONS FROM THE FLOOR
Mayor Emeott opened the floor to the public at 9:29. There being no. speakers, Mayor.Erneott closed the floor to the
public at 9:29.
FUTURE CITY COUNCIL MEETINGS:
Next City Council Workshop — Workshop scheduled for Monday, December 1, 2008. Agenda item — Goals 2009
Next City Council Meeting — Tuesday, December 16, 2008 at 7:00 p.m. in. the Gem' Lake City Hall.
ADJOURN: The November 2008 regular meeting of the City Council was adjourned: at 9:29 p.m.
AUTHORIZED: November 18, 2008
APPROVED: ,December 16,,2098
ATTEST: ATTEST:
Teresa Tice, Recording Secretary Paul R. Emeott, Mayor
Certified: Copy:
Attendance List for Gem Lake City Council Meeting; November 18, 2008
Justin Gese.
Ken Lorenz
Jim Lindner
Steve. and Beth Herzolt
BobUzpen
SEH-City Engineer
Planning .Commission
Goose Lake Road
Big.Fox. Road