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2008 12-6 CCP
CITY OF GEM LAKE, MN City Council Agenda December 16, 2008 CALL TO ORDER at PM CALL OF ROLL Artig-Swomley, Rasmussen, Schilling, Watson OTHERS .IN ATTENDANCE (Attach list) APPROVAL OF CITY COUNCIL MINUTES AND AGENDA A) Minutes of City Council meeting of November l 8, 2008 B) Minutes of City Council workshop for December 1, 2008 C) City Council Agenda for this meeting COMMITTEE REPORTS Planning Commission December meeting report — (Accept report) PUBLIC NOTICES None PRESENTATIONS FROM THE. FLOOR 5 minutes maximum allowed for this part of meeting Presentation — Willow Lane Elemcntary Teachers Representatives OLD BUSINESS A) City Newsletter Next Edition features 13) Award balance of Lawful Gambling proceeds from 2007.& 2008 C) Shall the City of Gem Lake establish. a Stormwater Utility to help pay for stormwater projects? D) City Engineer quote. on 2007.(and upcoming'200S) MS4 report -- Justin Geese NEW BUSINESS A) Heritage. Hall Building Cost Reconciliation — Jessie Hart 13) Heritage Hall Joint Powers AgreementBillShort 1. Division of Operating Costs (2008) for Heritage Hall C) Approval of payment of claims for December 2008 D) Financial report — November/December 2008 —Jessie Hart E) 2008.Operating Transfers (Resolution #2008-12)—Jessie Hart F) Waste Management Recycling cost incrcase and contract for 2009 G) HVAC maintenance contract for Heritage Hall for 2009 (available at meeting) H) Final City budget and tax levy — 2009 (Resolution #2008-13) — Jessie Wart 1) Metro Council comments.on 2008 Comp plan — preliminary review I) Business Licensing-2009 K) Outgoing. Mayor/Zoning Administrator Services — Authorize rate of$55.00/hour PRESENTATIONS FROM THE FLOOR 5 minutes maximum allowed for this partof meeting FUTURE CITY COUNCIL MEETINGS Next. City Council Meeting — Tuesday,. January 20, 2009 7 PM - City Hall meeting room Other time ADJORNMENT 1 CITY OF GEM LAKE. 4200 Otter Lake Road White Bear Lake, MN 55110. Aral &neat, dfa u Minutes of Gem Lake City Council Workshop 1 December 2008 The City of Gehl Lake. monthly Workshop was called to order by Mayor Emeott on Monday, .December 1, 2008 at 7:15 pin in the Gem Lake City Hall meeting room. The following members were present: Mayor. Paul Emeott; Council members Gretchen Artig-Swornley, Tom Rasmussen, and Chuck Watson. Also present were Attorney Trevor Oliver, Jim Lindner and Teresa Tice, Recorder. Mayor Emeott passed out a listing of appointments and positions that need to be filled during. the January 2009 meeting. The.foliowing are a summary of 2009 Goals developed during the workshop sorted by topic: Projects • Completion of Zoning Ordinances • Completion of Comprehensive Plan. Consider selecting a championfor the Comprehensive. Plan (Jim Lindner or Planning Commission chair) • Put together a package of information for developers to be better prepared for development. Possibly include city history, facts, demographics. • Turn Putman Gateway vision into a build -able master plan thatis available to developers. • Look at LDB parcel -rezone to mixed use (residential, commercial) • Storm Water Plan • Implement a Neighborhood watch program • Ordinance Review Plan. Develop list of ordinances: need to review. Discuss if ordinance should be codified (takes.. out of order ordinances and deletes repetitiveness,creates order) • Water Ordinance for hooking up to city water Operational • Ensuring.a siiiooth transition. between outgoing and 'incoming mayors. • Spend carefully. Build reserves. �. Try fora stricter deadline for development of materials for City Council. meeting. Possibly have all items in by Thursday before meeting. • Look into ways to get minutes. onto website faster(possibly within 1. week. of meeting) • Put more public information out. about aimual budget, Put.quarterly financial reports on web site along with minutes of meeting:. • Enhance method for residents to get information: by developing email. lists.. Provide form residents can complete ta get added to list. • Develop clearer process for residents to file complaints. Possibly develop a form for the web site..Clarity the citation process for ordinance violations. ▪ Ensure all updated ordinances are on the web site. • Talk with web. master to get a generic entail setup for.inconling ernails.• • Develop process for keeping.web site up to date.. • Enhance Job:.Descriptions :for appointments. and.commissions so people know the. expectations of they are volunteering for. • Develop..a Public Relotions Plan to solicit positive press.. Possible appoint a public information officer 7 Administration • Obtain Adobe program for Jeanso she is able to convert.documents into.pdf format. • As Jean to puttogether a job book of what slie does. Ask Jean to log her time for the jobs she does for Gem Lake. •. Establish system for tracking calls per month by category (possibly a log book). • Develop list of who to call if question about:x, y,:or.z. • Develop records retention system and get all records in one place. All city documents must be logged onto archiveform and: submittedbefore it is destroyed. Possibly get Jean involved in this • Goal for 20] 0 — Sort through records and decide what to keep. Long. Range •. Obtaining a:flag pole • Continue to :explore Grant opportunities:Stay in touch with Met Council on:City projects that' are ready to go for possible inclusion into economic stimulus: grants ADJOURN: The. December 1, 2008. City Council workshop was adjourned at 9:07 p.m. APPROVED: December,2008 ATTEST: ATTEST: Teresa Tice, Recording SecretaryPaul R. Erneott, Mayor Certified Copy. Attendance List for Gem. Lake City Council Meeting: November 18, 2008. Justin Gese Ken Lorenz Jim Lindner Steve and Beth Herzoit. Bob Uzpen SEH-City Engineer Planning Commission Goose Lake Road Big Fox Road w WASTE MANAGEMENT 10050 Naples Street NE Blaine, MN 55449 November 13, 2008 Mayor Paul. Emeott City of Gem Lake 4707 Hwy 61, #253 Gem Lake, MN 55110 Dear Mayor Emeott: This letter is to request a 1-year extension of the City of Gem Lake Recycling Contract. As per the contract we are requesting the following changes: /- -i Wa- 1I 1) Waste Management is requesting an increase to $2.23 per household per month. I am available to attend your City Council meeting. Please let me know if you have any questions. My direct phone number is (763) 780-6418. Sincerely, Torre Heiland Municipal Marketing Manager CITY OF GEM LAKE, MN 4200 Otter Lake Road Gem Lake, MN 55110-3227 Telephone 651-747-2790 Planning Commission results, 12-9-2008 The December 2008 Gem Lake Planning Commission meeting was called to order at 7:00 by Chairman Lindner. Present were Commissioners Craig Rafferty and Derek Wippich. Also present was alternate commissioner Beth Herzog, Tom Rasmussen, Jack Hoeschler, Rob Hansen, Mayor -elect Bob Uzpen, Larry and Shiela Waldoch, Mayor Paul. Emeott, and others. Our special guest presenter was Marc Putman. Zoning Ordinance Marc Putman defined his earlier work for the city, talking about form -based zoning versus use -based zoning. He described how form based land use can become part of the zoning ordinance. He also talked about how the shape of buildings can determine the types of businesses they inspire. Craig Rafferty described how Gem Lake has a foot in both form -based and use -based zoning and recommended we opt for one or the other as we move forward. Marc Putman and the planning commission then talked about the possibility of private landowners purchasing Marc's time and resources and come up with their own vision (based on Marc's earlier concepts for the Hoffman's Corners area) rather than just having the city hire. Marc and dictate to landowners what the vision for the mixed use planning area will be. The southeast quadrant of Hoffman's Corners then became the living example of how such planning mightwork. Waldoch and John Birkeland own most of this area (with Birkeland owning more land and Waldoch occupying the most favorable site). Larry Waldoch introduced the idea of PODS auto service as a tenant for the Waldoch building. He handed out a comparison checklist showing how similar Waldoch's conversion center and PODS offer similar services. Paul Emeott said the nature of PODS was not consistent with retail business zoning. The majority of those present did not seem to share this concern. Marc. Putman interjected that under form based zoning, this would not even be an issue. The. Planning Commission does not seem to be opposed to the idea of PODS as a tenant. Without legal consul, we were unsure if a public hearing would be needed as it did not appear that a zoning change would be needed (because PODS and Waldoch seem nearly identical in services offered). There is the question of how to lift the moratorium, which is set to expire in May, 2009. Waldoch would like PODS to have a lease in place by then. But any lease would have an "out" clause for Waldoch so they could take advantage of any offer for the land should a developer come along with a plan. Look for us on the World Wide. Webat gemlakemn.org Based on an idea by Craig Rafferty, the Planning Commission recommends the City Council: 1. Waive the moratorium for building permits to allow the temporary rental of the Waldoch property for interim similar use where natural development can be implemented. 2 Consider a fee proposal and scope of work from Marc Putman to reconcile the gaps between Putman's Gem Lake guidelies and the Gem Lake comprehensive plan. 3. Consider negotiation for a partnership to share expenses between the Gateway property owners and the City of Gem Lake. We believe this captures the sentiment of tonight's discussion. Comprehensive Plan We next review the comments by the Metropolitan Council on our draft comprehensive plan. The Planning. Commission believes SEH made some obvious omissions in their work such as the lack of a historic preservation section and in the math relating to. density. We do not feel Gem Lake should be financially responsible for the omissions of SEH. We did not discuss those parts of the plan we feel will require additional expense. The bottom line is the city needs to find the way to get the plan updated and complete in the eyes of the Met Council. Future Planning Commission Lindner stated he will run the January Planning Commission meeting but will resign his chairmanship at the end of that meeting. No names were discussed as potential future chairmen. There being no further business Lindner adjourned the meeting at 9:1 OPM. The January Planning Commission meeting will be held on Tuesday, January 6, 2009. Jim Lindner Planning Commission chair Look for us on the World Wide Web at gernlakennn.org. CITY OF GEM LAKE 4200 Otter Lake Road White Bear Lake, MN 55110 "aidemerig, . €a e Minutes of Gem Lake City. Council Workshop 1 December 2008 The City of Gem Lake monthly Workshop was called to order by Mayor Emeott on Monday, December 1, 2008 at 7:15 pm in the Gem Lake, City Hall meeting room. The following members were present: Mayor Paul Emeott;:Council members Gretchen Artig-Swomley, Tom Rasmussen, and Chuck Watson. Also present were Attorney Trevor Oliver, Jim Lindner and Teresa Tice, Recorder. Mayor Emeott passed out a listing of appointments and positions that need to be filled during. the January 2009. meeting. The following are a summary of 2009. Goals developed during the workshop sorted by topic: Projects • Completion ofZoning Ordinances +. Completion of Comprehensive Plan. Consider selecting a champion for the Comprehensive Plan (Jim Lindner or Planning Commission chair) • Put together a package of information for developers to be better prepared for development. Possibly include city history, facts, demographics. • Turn Putman Gateway vision into a build -able master plan that is available to developers. • Look at LDB parcel -rezone to mixed use (residential, commercial) • Storm Water Plan • Implement .a:Neighborhood Watch Program • Ordinance Review Plan: Develop list of ordinances need to review. Discuss if ordinance should be codified (takes out of order ordinances and deletes repetitiveness, creates order) • Water Ordinance for hooking up to city water Operational • Ensuring a smooth transition between outgoing and incoming .mayors • Spend carefully. Build reserves. • Try for a stricter deadline for development of materials for City Council meeting. Possibly have all items in by Thursday before meeting. Look into ways to get minutes onto website faster (possibly within 1 week of meeting) • Put.more. publicinformation out about annual budget. Put quarterly financial reports on web site along with minutes of meeting. • Enhance method for residents to get information by developingemail lists. Provide form residents can completeto get added to list. • Develop clearer process for residents to file complaints. Possibly develop a form for the web site. Clarify the citation process for ordinance violations. • Ensure all updated ordinances are on the web site. • Talkwith webmaster toget a genericemail set up for incoming emails. • Develop process for keeping web site up to date. • Enhance Job Descriptions for appointments and commissions so people know the expectations: of they are volunteering for. • Develop a Public Relations Plan to solicit positive press. Possible appoint a public information officer Administration • Obtain Adobe program for Jean so she is able to convert documents. into .pdf format. • Ask Jean to put together a job book of what she does. Ask Jean to Iog: her time for the jobs she. does for Gem Lake. • Establish system for tracking calls per month by category (possibly a log book). • Develop list of who to call if question about x, y, or z. • Developrecords retention system and getall records in one place. All city documents must be logged onto. archive formand submitted.. before they are destroyed. Possibly get Jean involved in this Goal for 2010.— Sort through records and decide what to keep. Long Range • Obtaining a flag pole • Continue to explore Grant opportunities. Stay in touch with Met Council on City projects that are ready to go for possible inclusion into economic stimulus grants ADJOURN: The December.1, 2008 City Council workshop was adjourned at 9:07 p.m. APPROVED: December. 16. 2008 ATTEST: ATTEST: Teresa Tice, Recording Secretary Paul R. Emeott, Mayor Certified Copy. Attendance. List for Gem. Lake City Council Meeting: November I8, 2008. Justin. Gese Ken Lorenz Jim Lindner Steve and: Beth Herzolt Bob Uzpen SEH-City Engineer. Planning Commission Goose Lake Road Big Fox Road MINUTES OF A MEETING OF THE JURISDICTIONS THAT CONTRACT WITH THE RAMSEY COUNTY SHERIFF'S DEPARTMENT FOR POLICE SERVICES DECEMBER 18, 2008 The meeting was called to order at 8:13 a.m., at the Ramsey County Sheriff's Department Patrol Station Conference Room— 1411 Kirkwold Drive, Arden Hills. The following members were present: • George Altendorfer, Ramsey County Sheriffs Department • Tim Dunleavy, City of North Oaks • Joel Hanson, City of Little Canada • Ron Moorse, City of Arden Hills • Jan Reagan, White Bear Township • Mike Salter, Ramsey. County Sheriffs Department • Terry Schwerin, City of Shoreview • Bill Short, White Bear Township / Gem Lake • Gerry Urban, City of Vadnais Heights APPROVAL OF MINUTES. The Minutes of November 20, 2008, were approved as written. APPROVAL OF AGENDA The Agenda was approved as submitted. ANNUAL DEPARTMENT PERFORMANCE REPORT Short reviewed the items (in part) on the 2008 Ramsey County Sheriff Annual Review list, as follows: WHAT WENT WELL IN 2008 • Patrol Division leadership continues to be very responsive (LC, WBT) • Improvements in general visibility have been noted (LC) • Continued responsiveness to traffic concerns (LC, VH, WBT) • Implementation of motorcycle traffic patrol identified as valuable service (LC, WBT) • VIPS & Reserve Program continue to be tremendous asset in addressing special projects and community events (LC) • Winter No Parking enforcement better (LC) • Republican National Convention well handled with minimal impact to on- going performance in contracting jurisdictions (LC, VH, WBT) • Gas Drive -Off Program excellent idea (LC, VH) Minutes Sheriff Contract Group Meeting December 18, 2008. • Staffing Substation at Heritage Hall has improved image and presence in east part of Contract Community area (WBT, GL) • Crime levels in Arden Hills remained low (AH) • Willingness to consider "Trail officer" for multi -family properties in Little Canada provide opportunity to get a handle on activity at some of the apartment complexes (LC) • Mobile Home Park Crime Prevention Program good idea to handle problem areas (LC). • Excellent assistance by RCSD in dealing with administrative warrant on Carla Lane (LC) • RCSD support and partnerships with VHFD's CERT members training appreciated (VH) • Arson investigation at Community Park outstanding (VH) Short noted that the ten performance concerns listed were specific to individual communities, as follows: • Look for opportunities for productivity and reduction of cost per unit service (AH) • Increased conflict between uses on roads — discuss what can be done to increase safety (AH) • Suggest "anticipatory planning" meeting regarding crime situations (AH) • More street patrol (VH) High traffic concern areas need to be scheduled for regular placement of speed board / traffic patrolling (VH) • Winter No Parking enforcement could be more consistent (LC) • Patrol Officers should stop in City Hall for staff familiarity (LC) • Consolidated Dispatch — assert expectations and needs of the Contract Communities (WBT) • Work toward cooperation and service between patrol deputies and Animal Control Officer (WBT) • Member of VH Health & PSC requested but never received copies of incident reports — customer service in this area needs improvement (VH) STRENGTHS: Salter and Altendorfer very accessible, diligent and accountable (LC, VVBT) • Experienced and adequate staffing and equipment (AH) • Entner & Nelson do an excellent job with traffic enforcement (LC, VH, WBT) • Eastham's enthusiasm and focus for crime prevention is a plus (LC, WBT) • Efforts at apartments appreciated (VH) • Valento's efforts at manufactured home appreciated (VH) Minutes Sheriff Contract. Group Meeting December 18, 2008 • Non -Uniformed deputies appreciated for their attendance at regular Council Meetings (VH) WEAKNESSES: • Lack of deputy local interaction at community level (identity is at County level) (AH) • Capability of RCSD to staff growing number of community events (WBT) • Perceptions of traffic enforcement needs improvement (VH) SUGGESTIONS FOR 2009: • Need to find way to set tone toward "partnership", so that we can identify opportunities for efficiency, productivity and increased safety (AH) • More aggressive involvement in multi -family housing (LC) Continue efforts in high crime areas like 5 star manufactured home park, High Crest apartments, patrolling through shopping center and park parking lots (VH) Continue getting speed boards out on regular basis and continue traffic work (VH) • Continue to explore & expand use of LSO's (WBT) TRENDS AND/OR OBSERVATIONS FOR FUTURE PLANNING: • Foreclosures — vacant buildings most likely to result in more criminal activity — stress burglary and theft education more patrol of community (LC, VH) • State's budget deficit and levy limits likely to squeeze current expenditures and may require modifications to service levels (LC) • Continue efforts in traffic enforcement (LC, VH) ■ Continue crime prevention / enforcement efforts in multiple family developments (LC, VH) • Arden Hills' demographics need to be considered in terms of service...AH population for 2009 — 2010 will be stable (AH) OTHER COMMENTS • RCSD continues to do an excellent job in our community — they are responsive to our needs and accountable for the performance of the deputies — it's appreciated (LC). • Try to find ways to communicate on more of a "community level" (AH) ■ Efforts of Traffic Deputies, Ron Valento and. John Eastham are awesome, and in general all of the Sheriff's Department personnel does a great job in our communities (VH). • WBT Town Board and Public Safety Commission feel that everything is good relative to the service provided by the Sheriffs Department 3 Minutes Sheriff Contract Group Meeting December18, 2008 Altendorfer noted that the latest homicide investigation in Little Canada is taking a lot of time and that it has a large financial impact (over $50,000), as it involves much investigative time. Urban commented that we should not rely on the Sheriffs Department to design our roads, noting that this is not their expertise, and that it is more of a traffic engineering and traffic planning matter. Altendorfer reported that if there are problematic intersections, the Sheriffs Department can review them and determine what will work best as a short term solution. He stated that he does not feel that the Sheriff's. Department should be put in a position of engineering, pointing out that the Traffic Engineers and the Traffic Deputies may disagree about certain matters (i.e. stop signs). He stated that the Sheriffs Department has migrated in the direction to provide more of this type of service, however, he is concerned about spending a lot of time on engineering. Urban suggested a bullet to create a clearer process to obtain input from the Sheriffs Department on traffic issues. Altendorfer stated that it is an issue of allocation or shifting of the Traffic Deputies time to provide such services. Short stated that the Township refers traffic and speed issues to the Township Engineer, and to the County Engineer (if it relates to a County road), and to the Sheriff's Department. He noted that the Town Board sometimes uses a 6 or 12 month time period to determine if a new stop sign or speed control sign is working. He noted that the Town appreciates having the Traffic Deputy comment from a public safety perspective. Urban requested that the squad cars be made more visible in certain areas. He suggested that the deputies use places like the WalMart parking lot to do their paperwork (versus the fire station or the sub -stations), feeling that this will increase productivity without additional cost. Salter noted that it is effective to park old squad cars in neighborhood driveways where there have been complaints. Urban stated that he feels that take home. vehicles are also effective. There was discussion about the lack of local interaction of the deputies in the communities that they serve. It was requested that an.effort be made. to get to know the municipal employees and to pass on information about what is• happening in the community,. so it.can be passed.on to our elected •officials. Short noted that White Bear Township has not asked the Sheriffs Department to ticket snowbirds, and that this is done in house by the Code Enforcement Officer. It was noted that Vadnais Heights, Shoreview, Arden Hills and Little Canada use the Sheriffs Department to ticket parking violations and snow birds. Urban inquired about the contract communities as listed on the squad cars, and if the print could be enlarged to provide more visible recognition. Altendorfer Minutes Sheriff Contract Group Meeting December 18, 2008 reported that a change in graphics has been discussed, and that it was his recommendation to retain the same graphics for 2009. He cited the state of the economy, and noted that a fair amount of time has already been spent on researching this matter. Urban suggested the idea of temporary signage on vehicles as a way to increase visibility. Short pointed out • that there. are an increasing number of community events that require .Sheriff's Department. presence. It was noted that this is a growing trend. that needs to be watched. There was discussion about inviting City Council / Town Board Members to attend a meeting to get a better idea on how the. Contract Group operates. Urban advised the Group that he provides monthly reports about the meetings to his City Council and Public Safety Commission. It was the Group's. consensus that it would be beneficial to have a special meeting, possibly in the spring, at which time individual council members / board members will be invited to attend. The meeting will focus on the overall operation including key items including traffic control and crime prevention. It was suggested that this meeting be placed on the long range planning list. There was discussion about the value of the North Oaks CSO Position. The success of the program was confirmed by Councilman Dunleavy. In response to a question about an opportunity for other communities to contract for North Oaks' CSO, Dunleavy responded that this will not be an option. It was the Group's consensus to accept the 2008 Ramsey County Sheriff Annual Review, including today's comments, and that it be passed on to the Sheriff for discussion at next month's meeting. NATIONAL NIGHT OUT / MINNESOTA NIGHT TO UNITE It was the Group's consensus to not change the date for the 2009 night but event, and to go with Minnesota's Night to Unite, to be held on the first Tuesday in August, 2009. BUDGET RECONCILIATION Altendorfer reported that there will be no additional requests for funding for 2008, however, he advised the Group that the funds saved by postponing hiring the additional Relief Deputy position have been used up for gas and overtime. There was discussion about the affordability of the Relief Deputy in 2009, and if it would make sense to implement CSO's as opposed to a Relief Deputy, with the Minutes Sheriff Contract Group Meeting December 18, 2008 idea that 2 or 3 CSO's would cost less. There was also. discussion about future animal control services. Altendorfer noted that training for the new Relief Deputy is scheduled to begin in May. The Group requested a listing of the overtime costs (by shift, if possible) that were paid to offset the absence of personnel last year, so they can compare these costs to the cost of the new Relief Deputy. Altendorfer requested that the Group discuss this matter at next month's meeting with the Sheriff. Urban cited deputy safety as an issue that should be considered when discussing the additional position. Hanson requested a document for city council review. Altendorfer stated that he will prepare a document. BACKGROUND CHECKS. Altendorfer reported that the BCA has changed their regulations on background checks and that they are now requiring that each community adopt a Criminal Background Check Ordinance if they wish to continue to have the Sheriffs Department provide this service. PLANNED PERSONNEL CHANGES This matter will be discussed at next month's meeting with the Sheriff. It was the Group's consensus that the Sheriff be advised that it is their desire to continue with the current staffing of Altendorfer and Salter, and they reiterated their sincere appreciation for them, noting that they are listed as a "strength" on the annual performance review, that they are consider "key" for the communities, and that the Group appreciates the stability of working with them. REVIEW 2009 MEETING SCHEDULE 1 PRELIMINARY AGENDAS / MEETING PLACE. The 2009 Meeting Schedule was reviewed, and it was decided to add goals to the January agenda, to change NNO to MN Night to Unite, and that the 2010 budget should be moved up to May and June, and recommended for adoption in. July. The schedule and agendas were approved as modified. It was decided to continue to meet at the Sheriffs Patrol Station in Arden Hills. 6 Minutes Sheriff Contract Group Meeting Deceniber18,2008 CONFIRM CONTRACT GROUP OFFICERS & ROTATION It was noted that White Bear Township was taken out of the proposed rotation until 2016, due to Short being Chair in 2008, and that he has been representing both WBT & Gem Lake. Urban noted that that in 2017, North Oaks should be listed as the Secretary (versus Vice -Chair). The Officers and Rotation List was approved with the change as noted. ANIMAL CONTROL ISSUES — Dangerous Dog State Law Changes / Microchip. Licensing Schwerm distributed information on the proposed changes to state law with regard to dangerous and potentially dangerous dogs. He noted that it still needs revision. He stated that he will e-mail the information when it is available. He reported that the Sheriff's Department has offered to be the Hearing Officer for these matters. Short distributed the potentially dangerous dog signs to each community. PATROL DIVISION REPORT Altendorfer reported that budget cuts will be forthcoming at the County level, and that the Sheriff will discuss the impact at next month's meeting. ADJOURNMENT The meeting adjourned at 9:52 a.m. The next meeting will be held on Thursday, January 15, 2009, at the Ramsey County Sheriff's Department Patrol Station Conference Room. Respectfully submitted, Jan Reagan, Recording Secretary OLD BUSINESS - B CITY OF GEM LAKE LAWFUL GAMBLING REPORT As of December 15, 2008 Fund Balance; December 31,.2007 $ 2;741.00 2% Gambling Tax Collected, 2008 First Quarter $ 1,067.00 Second Quarter 1,256.00 Third Quarter 1,093.00 Fourth Quarter Available Balance Lawful Purpose Expenditures, 2008 National. Night Out Lake Area Transit White Bear Lake Emergency Food Shelf Minnesota Safey Council (AED) Willow Lane Elenientary School Projected Fund Balance, December 31, 2008 3,416.00 227.93 500.00 500.00 1,480.35 $ 6,157.00 4,208.28 1,948.72 Upon Aufhoriazation of the contribution. to Willow Lane Elementary a check will be .issued in January 2008 and recorded as a payable from the 2008 contributions. 10 NEW BUSINESS - A MEMORANDUM Date: December 16, 2008 To: City Council From: Jessie Hart, Treasurer Re: Heritage Hall Building Cost Reconciliation The Heritage Hall project which began in 2007 is now substantially complete. The initial agreement for this project between the City of Gem Lake and White. Bear Township. identified the costs that each of the communities would be responsible for. The Township was responsible for providing a site ready for a building. The City of Gem Lake was ultimately responsible for the design and construction of the actual building. The total project costs, when all is said and done, are $1,300,033.00 of which White Bear Township contributed $401,258.49 (30.87%) and the City of Gem Lake contributed $898,774.51 (69.13%). The attached titled "Heritage Hall Costs" details the costs by each community. Some of the costs that the Township was ultimately responsible for were completed by the general contractor throughout the project. These costs are as follows and were reimbursed to the City of Gem Lake on December 4, 2008: Soils Correction/Remove 1st Septic Tank Remove Additional Foundation. Remove Additional Septic Tank Change Camera Locations Rain Garden Soils Correction Reimbursement for Temporary Heat Civil Engineering Costs (RRTL) Total WBT Reimbursable Costs 10,530.00 3,646.00 3.567.00 686.00 3,851.00 1,941.00 1,500.00 $ 25,721.00 In addition to the costs paid by the City of Gem Lake that the Township was responsible. for, the Township also paid for certain costs that Gem Lake was responsible for. These costs are as follows: American Engineering Costs Water Main Oversizing Total Gem Lake Reimbursable Costs $ 2,184.13 5,740.81 $ 7,924.94 While these costs are applicable to the overall project, the cost for the oversizing of the water main are not included in the overall total as this was done in anticipation of supplying water to the area surrounding Heritage Hall at a future date. These costs can be paid from the Sewer Fund and be treated as loan to a future Water Utility Fund. 11 NEW BUSINESS- A The cost of constructing the building was financed by general obligation bonds sold in 2007. Due to estimates higher than anticipated and some cost overruns the bond proceeds and interest earnings on the invested proceeds were not enough to cover 100% of the project which is currently in a deficit position of $46,656.7.0 as of December 8, 2008. The attached "Heritage Hall-- Building Cost Reconciliation" details the. City of Gem Lake revenue sources and costs associated with the project. These total costs include what the City of Gem Lake owes White Bear Township ($2,184.13 for engineering) and reflects a refund due from the architects (2,932.82). The City Council has discussed how to fund the deficit in this project and the decision was made to include a transfer in 2008 from the General Fund for $20,000. These monies are available from the excess revenues generated over expenditures for the year and leave sufficient monies in the General Fund to continue to build the fund balance. included in the 2009 General Fund Budget was an additional $30,000 transfer from the General Fund to cover the remaining deficit and close the project fund. The Council is being asked to formally approve the following actions: Approve the Heritage Hall — Cost Reconciliation and authorize a payment to White. Bear Township in the amount of $2,184.13 for engineering cost reimbursement (included in the claims list for December 16, 2008); Approve and authorize a payment to White Bear Township in the amount of $5,740.81 for the water main oversizing to be paid from the Sewer Fund as a loan to a future water fund (included in the claims list for December 16, 2008); and Approve the transfer of $20,000 during 2008 from the General Fund to the City Hall Construction Fund to befunded from excess revenues over expenditures from 2008. 12 NEW BUSINESS B. JOINT POWERS AGREEMENT BETWEEN THE CITY OF GEM LAKE AND WHITE BEAR TOWNSHIP This agreement is made to be effective the day and year set forth below between. the WHITE BEAR TOWNSHIP, a statutory Township under the Laws of the State of Minnesota (TOWNSHIP), and the CITY OF GEM. LAKE, a .statutory. City under the laws of the State of Minnesota (CITY). RECITALS: WHEREAS, the TOWNSHIP is the owner of certain real property located in White .Bear Township, County of Ramsey, State of Minnesota, moreparticularly described on "Exhibit A" attached: hereto and by reference made a part hereof; and WHEREAS, under a prior agreement between the parties, the CITY has constructed Heritage Hall, a. municipal government center for its operations and the TOWNSHIP's use on the property; and WHEREAS, both parties are political subdivisions organized under Minnesota Statutes, with authority to enter into joint ventures and joint powers agreements; and WHEREAS, the parties wish to enter into a Joint Powers Agreement (JPA) for the continuing operation of Heritage. Hall as a government building; and WHEREAS, Minnesota Statutes, Section 471.59, provides that two or more governmental units, by agreement entered into through action of their governing bodies, may jointly or cooperatively exercise any power common to the contracting parties or any similar powers, including those which are the same except for the territorial limits within which they are exercised. Now therefore, in consideration of the foregoing recitals and mutual undertakings, set forth herein, the TOWNSHIP and the CITY agree as. follows: I. COST AND REVENUE ALLOCATION a. The CITY shall maintain and oversee Heritage Hall's day-to-day operations, including facility rental arid routine maintenance. 13 NEW BUSINESS - B b. The CITY shall let all contracts necessary for the operation and maintenance of Heritage Hall in accordance with applicable municipal contracting laws. The. CITY shall seeka written approval from the. TOWNSHIP's Clerk before letting any contract expected to exceed $10,000.00 in value. Repairs or alterations to Heritage Hall which are expected to exceed $5.0,000.00 in value shall be approved by the governing bodies of the CITY and the TOWNSHIP. c. Any revenue accruing from the use of Heritage Hall from use by the Ramsey County Sheriffs Office or other organization, and from facility rental and similar activities, shall accrue to the CITY. d. The TOWNSHIP shall coordinate its use of Heritage Hall for meeting rooms, polling places, or administrative offices with the CITY. e. The TOWNSI-IIP shall pay twenty percent (20%) of routine Heritage Hall expenses. f. The parties anticipate that Heritage Hall revenues and revenue credits will supply approximately 50%0 of the building's operating funds. The CITY and the TOWNSHIP agree to take all reasonable steps necessary to maintain this level of funding from sources other than the CITY or the TOWNSHIP. II. OPERATING COSTS, EXPENSES, AND INSURANCE a. Routine Expenses: Routine Heritage Hall expenses shall include: All utilities (heating, air conditioning, electricity, water); refuse and recycling; insurance, including fire and extended coverage; security; . routine interior and exterior maintenance costs; snow plowing; and turf and landscape maintenance, b. Non -routine Expenses: Expenses for non -routine repairs or alterations involving the Municipal Building (e.g. re -roofing or re -carpeting, damage caused by vandalism or alterations required by changes in building codes) shall be allocated 70%0to the CITY and 30% to the TOWNSHIP, to the extent they are not covered by insurance. If non -routine maintenance is required because of .a party's use of the building, the party responsible 14 NEW BUSINESS B shall assume the full cost of such non -routine maintenance. The CITY is not "responsible" under this paragraph for the use of Heritage Hall by third parties who contract for use of the building. c. Liability: At all times, the parties shall keep in full force and effect a policy or policies of liability insurance with respect to the premises described in this agreement, with companies licensed to do business in the State of Minnesota. Each party shall name the other party as an additional. named insured and shall provide adequate coverage under reasonable limits of liability of not less than the statutory limits for municipalities. d. Property Insurance: The CITY shall obtain insurance on the trade fixtures, equipment, supplies, fixtures, furnishings including furniture, carpeting, wall coverings, drapes, and other personal property located within Heritage Hall, with the exception of cable broadcast equipment installed by the TOWNSHIP, for which the TOWNSHIP shall obtain insurance. e. Waiver of Subrogation: To the extent such waiver does not void or diminish the coverageunder any policy,the parties hereby waive any rights each may have against the other on account of any loss or damage occasioned to either party, as the case may be, or their respective property, to the extent such loss is covered by insurance. f. Certificate of Insurance: A certificate issued by an insurance carrier for each policy of insurance required to be maintained hereunder shall be delivered to the other party on or before the commencement date hereof and thereafter, as to policy renewals, thirty (30) days prior to the expiration of the tens of each policy. Each of said certificates of insurance required to be maintained by the parties hereunder shall expressly evidence insurance coverage as required by this .Agreement, and shall contain an endorsement or provision requiring not less than ten (10) days written notice to the TOWNSHIP or the CITY as applicable prior to the cancellation, diminution in the perils insured against, or reduction of the amount of coverage of the: particular policy in question. NEW BUSINESS - B III. AGREEMENT TO WORK WITH RAMSEY COUNTY SHERIFF'S DEPARTMENT; FUTURE TENANTS Both the TOWNSHIP and the CITY agree to work with the Ramsey County Sheriff's Department regarding the use of Heritage Hall as a police substation for the benefit of both parties. Should the Sheriff's Department cease their tenancy in Heritage Hall, the partiesshall consult andact ingood faith to jointly locate and reach agreement with a suitable replacement tenant or useby one of the parties. Revenue or budgetary credits from useagreements with the Sheriff's Department shall accrue to the CITY. IV. TERM OF AGREEMENT; ARBITRATION This Agreement shall .remain in full force and effect indefinitely following adoption. This Agreement may be terminated by mutual agreement without cost. If there is no other agreement between the parties at termination, the CITY shall purchase the lot on which Heritage Hall sits from the. TOWNSHIP at an appraised fair market. price. Any dispute about the market value of the lot shall be determined by an arbitrator selected by the parties. If one party alleges lack of performance by the other party, both parties agree that the issue will be settled through binding. arbitration. V. NOTICES Any and all notices and demands by or from the TOWNSHIP, or by or from the CITY, shall be in writing and shall be validly given or made if served either personally or if deposited in the United States mail, certified or registered, postage prepaid, return receipt requested. If such notice be served personally, service shall be conclusively deemed made at the time of such personal service. If such notice or demand be served by registered mail or certified mail in the manner herein provided, service shall be conclusively deemed made forty-eight (48) hours after the deposit thereof in the United States mail addressed to the party to whom such notice is to be given. 16 NEW BUSINESS - B Any notice or demand to the TOWNSHIP shall be addressed to: White Bear Township 1281 Hammond Road White Bear Township, MN 55110 Any notice or demand to the CITY shall be addressed to: City of Gem Lake 4200 ❑tter Lake Road Gem Lake, MN 55110 VI. MISCELLANEOUS a. There is no intent to benefit any third parties, and third parties shall have no recourse against the CITY or the TOWNSHIP under this Agreement. b. If any portion, section, subsection, sentence, clause, paragraph, or phrase of this Agreement is .forany reason held to be invalidby a court of competent jurisdiction, such decision shall notaffect or void any of the other provisions of this Agreement. c. . Parties to this contract.. shall conform with all existing and applicable CITY and TOWNSHIP•ordinances, resolutions, state and federal laws, and all existing and applicable rules and regulations. d. The terms and conditions of this agreement shall be binding on the parties. hereto, their respective successors and assigns and the benefits and burdensshall run with the land and may be recorded against the title to the property. IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed as of the date and year first above written. TOWN OF WHITE BEAR CITY OF GEM LAKE By: By: Its• Its: Date: Date: 17 NEW BUSINESS - B-1 HERITAGE HALL - SQUARE FOOTAGE ALLOCATION. Gem Lake.. WBT Sheriff TOTAL Gem Lake Mayor's Office 127 127 Meeting Room #2 (Small) 140 94 234 File Storage 59 59 118 Office/Reception 87 300 387 Meeting Room 591 591 1,182 Bathrooms (1) 33 19 187 239 Common Areas (1) 153 90 871 1,113 1,190 700. 1,510 3,400 Allocation of Capital Costs 34.99% 20.59% 44.42% 100,00% HERITAGE HALL - USAGE (HOURS PER MONTH) (1) Building Usage.. is based on Gem Lake WBT Sheriff TOTAL Office Portion (45 hrs/wk) 14 194 208 Meeting Room:. 0 City of Gem Lake 12 12 White Bear Township 12 12 Other 8 8 16 34 20 194 248 Allocation of Bathrooms/Common Areas 1.3.71 % 8.06% 78.23% 100.00% 18 NEW BUSINESS - B-1 HERITAGE HALL - O&M RECONCILIATION AS OF NOVEMBER 30, 2008 OPERATING EXPENSES 10/31/2008 11/30/2008 TOTAL 100-41940-210 Operating Supplies 1,297.69 1,297.69 100-41940-250 Sales Tax 19.48 19.48 100-41940-300 Professional Services 2,450.00 2,450.00 100-41940-321 Telephone '1,023.00 92.46. 1,115.46 100-41940-362 Property Insurance 545.00 545.00 100-41940-381 Electric Service 2,5.35.00 2,535.00 100-41940-383 Gas Service: 1,274.26 1,274.26. 100-41940-385 Water/Sewer Utilities 253.87 1,424.00 1,677.87 100-41940-400 Repairs & Maint - Contractual 361,90 361.90 100-41940-401 Repairs .& Maint Building 161.00 161.00 101-4330-384 City of Gem Lake White Bear Township RC Sheriff 9,921,20 1,516.46 11,437.66 34.99% 20.59% 44.42% 4, 002: 04 2, 355:01 5,080.61 100,00%. 11,437.66 White Bear Township Recycling - WBT (11. months © $35/mnth) Due to City. of Gem Lake 2,355.01 (:385:00). 1,97.0.01 Check fro:$1,970.01 from WBT was deposited on 12/4108 NOTE: A check for the final for 2008 O&M reimbursement will be issued to Gern Lake after the year-end reconciliation is complete. 19 NEW BUSINESS - C Claims For Payment CITY OF GEM LAKE Paul Emeott, Mayor Chuck Watson, Council Hutch Schilling, Council Gretchen Artig-Swomley, Council Tom Rasmussen, Council Jessie Hart, Treasurer Period Ending: 12/16/2008 Signatures Approving Claims Date •of.Approval Fund Totals $ Amount General Fund. Parks & Playgrounds 2004 Debt. Service Fund 2006 Debt Service Fund 2007 Debt Service Fund City Hall Construction Fund Sewer Fund 22,608.56 0.00 0.00 0.00 0.00 2,184.13 7,618.28. Total All Funds 32, 41 0.97 20 12/15/08.at 12:27:30.45 City of Gem Lake NEW BUSINESS - c page; Check Register For the Period From Dec 1, 2008 to Dec 31, 2008 Filter Criteria includes; Report order is by check Number. Check# Date. Payee Amount 134.45 7520 12/16/08 Internal •Revenue Service 204.88 7521 12/16/08 Todd Kirchhammei- 337.29 7522 12/16/08 .Kelly. & Lemmons, PA 2;682.18 75.23 12/16/08 League of Minnesota. Cities 528.00 7524 12/16/08 Minnesota Safety Council 1,480.35 7525 1•2116108 QWEST 92.46 7526 •12116/08 Press Publications 102.00 7527 12/16/08 Ramsey County. 6,570;18 7528 12/16108 Teresa Tice 150.00 7529 12/16/08 T.A.: Schifsky &• Sons, Inc.. .655.89 7530 12/16/08 City. of•White Bear Lake 1,402.87 7531 12/16/08 Waste Management 345.03 7532 12/16/08 White Bear Township 1,424.00. 7533 12/16/08 White BearTownship 4;797,62 7534 1206/08 Xcel Energy 622.30 7535 12/1.6/08 Metropolitan.Council 1,622.72: 7.536 12/16/08 One CaII Concepts 7.25 7537 •12/16108 White BearTawnship 7,924,94 7538 12116/Q8 Gretchen Artig-Swomley 19.0.24 7539 12/16/08 Hugh K. Schiling Jr. 190.24 7540 12/16108 Charles W. Watson 190,24. 7541 12/16/08 Paul R. Emeatt 475.60 7542 12/16/Q8 Tom•Rasmussen 190.24 7543 12/16/08 Teresa Tice 90.00 Total 32,410,97 7519 12/16/08 Deluxe BusinessChecks & Solutions 21 12I15108 at 12:3u._ .65 NEW BUSINESS page_ City of Gem Lake Cash Disbursements Journal For the Period From Dec 1, 2008 to Dec 31, 2008 Filter Criteria includes: Report order is by Check Number. Report is printed in Detail Format. Date Check # Account ID Line Description Check. Description Debit Amount Credit Amount 12/16/08 7519 100-41400-200 Laser Checks 0683993901 134.45 100-10100 Deluxe Business Checks & Solutions 134.45 12/16/08 7520 100=41100-130 4th Quarter 2008 FICA 4th Quarter Taxes 204.88 100-10100 Internal Revenue Service 204,88 12/16/08: 7521 100-41940-300 Building Maintenance 11116-12/17/08 300,00. 100-41940-210• Building Maintenance Supplies 35.02. 1.00-41940-250 Sales Tax 2,27 100-10100 Todd Kirchhammer 337.:29 12/16/08 7522 100-41600-304 General Legal - November 1,861.18 100-41600-305. Land Issues - November 82.1,00 100-10100 Kelly &Lemmons, PA 12/16108 7523 10041900-435 Membership Dues 2008.2009 528,00 100-10100 League of Minnesota Cities 12/16/08 7524. 100-41900-450 AED Package. for Heritage Hall 213427 1,480.35. 100-10100 Minnesota. Safety Council 12/16/08 7525 100-41940-321 Phone Service 11/13-12/12/2008 92.46 100-10100 QWEST 12/16/08: 7526 100-41900-351 Public. Notices 102.00 100-10100 Press Publications 12/16/08 7527 100-42100-307 Dispatch - November 205.50 100-42100-307 Dispatch - December 205.50 100-42100-305 Sheriff - December 6,159.18 100-10100 Ramsey County 12/16/08 7528 100-41400-332 City Council Minutes - 11/18/08 150.00. 100-10100 Teresa Tice 12/16/08 7529 100-43125-400 Sanding - 11/12/08 330.00 100-43125-225 Salt/Sand 306,00 100-43125-250. Sales Tax 19.89 100-10100 T.A. Schifsky & Sons, Inc, 12/16/08 7530 100-42200-311 Fire Services December 1,075,62 100-42200.-312 Fire Marshall- December 327.25 100-10100 City of. White Bear Lake 12/16/08 7531 100-41900-384 Recycling- December 345.03 100-10100 Waste Management 2,682.18 528.00 1,480.35 92.46 102.00 6,570.18 150.00 655.89 1.402, 87 345.03 22 12/15/08 at 12:3%.,.. (58 City of Gem Lake. Cash Disbursements Journal For the Period From Dec 1, 2008 to Dec 31, 2008. Filter Criteria includes: Report order is by Check Number. Report is printed in Detail Format. NEW BUSINESS - t, ) Page:2 Date Check:# Account ID Line Description Check Description Debit Amount Credit Amount 12/16/08 7532 12/16/08 7533 12/16/08 7534 12/16108 7535. 12/16/08 7536. 12/16/08 7537 12/16/08 7543 100-41940-385 100-10100 100-41500-329 100-42401.-313 100-41.910-308 100-42401-316 100-41400-308 100-41400-200 100-41940-210 600-44100-329 600-10100 100-10100 100-10100 100-41940-381 100-41940-383 100-43122-382 100-10100 600-15500 600-10100 600-44100-319 600-10100 402-48000-302 600-12000 600-10100 402-10100 402-10100 100-41400-332 100-10100 Heritage HallW&S - 8/27-11/25 White Bear Township Finance Officer Building Inspector Planner Building Secretary Paralegal Supplies/Postage/Mileage Supplies - Heritage. Hall Accounting Clerk CASH - 600. CASH - 100 White Bear Township. Electric - Heritage. Hall Gas - Herita9e Hall Street Lights Xcel Energy January 2009 Sewer Services Metropolitan Council November. Locates One Call Concepts American Engineering - HH Reimbursement Oversizing Watermain CASH - 600 CASH- 402 White Bear Township City Council Workshop Minutes - 1211/08 Teresa Tice Services 10127 - 12/7/2008 1,424.00 3,255.Q0 357.50 480.50 161,50 204.25 47.37 44.00. 247.50. 247.50 334.62 208.69 78.99 1,622.72 7.25 21184.13 5,740.81 5, 740: 81 90.00 1,424.00 247:50 4,797.62 622.30 1,622.72 7.25 5,7.40.8.1 7,924.94 90.00 Total 37,162.72 37,162.72 23 12115108 at 08:29:56.17 City of Gem Lake. Payroll Journal For the Period From Dec 1, 2008 to Dec 31, 2008 Filter Criteria includes' Report- order is by Check Date. Report is printed in Detail Format. NEW BUSINESS - C Page:1 Date GL Acet ID Reference Debit Amt Credit Amt Employee 12/16/08 Gretchen Artig-5womley 12/16/08 Hugh K. Schiling Jr 100-41100-1 7538 100-41100-1 100-41100-1 100-41100-1 100-41100-1 100-41100-1 100-41100-1 100-10100 100-41100-1 7539 1.00-41.100-1 100-4:1100-1 100-41100-1 100-41100-1 100-41100-1 100-41100-1 100-10100. 206,00 12.77 2.99 12,77 2.99 12.77 2,99 190.24 206.00 12.77 2.99 12.77 2.99 12.77 2,99 190.24 12/16/08 100-41100-1 7540 206,00 Charles W. Watson. 100-41100-1 12.77 100-41100-1 2.99 100-41100-1 12.77 100-41100-1 2.99 100-41100-1 12.77 100-41100-1 2.99 100-10100 190.24 12/16108. 100-41100-1 7541 515.00 Paul R. Erneott 100-41100-1 31.93 100-41.100=1 7.47 100-4.1100-1 31,93 100-411.00-1 7.47 100-41100-1 31.93 100.=41100-1 7.47' 100-10100 475.60 12/16/08 Tom Rasmussen 100-41100-1 7542 100-41100-1 100-41100-1 100-41100-1 100-41100-1 100-41100-1 100-41100-1 100-10100 206.00 12.77 2.99 12.77 2.99 12.77 2.99 190.24 1;441.44 1,441.44 24 NEW BUSINESS - D CITY OF GEM LAKE CASH AND INVESTMENT BALANCE STATEMNT. AsofI2l15108 Fiscal Year: 2098 Fruitier Checking Investments Total Balance Balance Premier 'Yells Fargo Cash.and Name °TFnnd 11/01/2008 Receipts Disbursements 12/15/2008 CD's MO, Investments General Fund $160,132.57 $181,I11.36 $46,560.25 5294,733.68 :$31;512.27 $0.00 $326,245.95 Parks and Playgrounds $0.00 $0:40 $0:00 $0:00 $36,155.19 $0.00$36,155.19 2004 Debi Service fund $74,904:05 834;850.89 $0:00 $105,754.94 $30,000.00 $O.nn $ i35,754:94 2006 Debt Service hind 555,968.86 $13,447.73 $0'60 569;376.54 540,000,04 50.00 5109,376.59 2007 Capital 1mprovemenl13unds $100,1.08, }4 $26,71 I.05 $0.00 $I26,819.49 50:04 $0.00 $126,819:49 Street.lrriprovenicnt $0.00 $0.00 $0.00 $0;04 $0.00 $0.00 $0.00 City Hull Construction ($139,353.14) $25,448.03 $2,184.13 ($116,089.24) 50:00 $66,269.66 (549,819.;58) Sewer Enterprise Fund S53,544.41 $7,486.33 $9.253.76 $51376,98 $99.158.62 $0:00 $150,935.60 $305,355.19 $285,015,39 $57,998.14 5532,372.44: $236,826.08 566,269.66 $835,468.18 25 City ofGem Lake NEW BUSINESS. - Inge 1 GENERAL FUND Budgeted Statement of Revenues and Expenditures For the Twelve Months Ending December 31, 2008 Annual Year to. Date Year to Date Budget Actual Variance REVENUES % Complete Property Taxes Current. Property Taxes. S 384,148 $ 353,322.84 30,825.16 91.98 Delinq Property Taxes 0 6,288.23 (6,288.23) 0.00 Fiscal Disparity Taxes 11,207 8,107.08 3,099.92 72.34 Penalties & Interest: 0 908.82 (908.82) 0.00 Licenses and Permits On-Sale•LiquorLicense 5,100 2,900.00 2,200.00 56.86 Off -Sale Liquor. Licenses 100 0.00 100.00 0.00 Non -Intoxicating Liq Licenses 0 0.00 0.00 0.00 Other Permits 1,000 100.00 900.00 10.00 Tobacco License 700 0.00 700.00 0.00 Charitable Gambling License 100 0.00 100.00 0.00 Contractor License 450 755.00 (305.00) 167.78 Building Pcnnits 2,000. 9,171.55 (7,17 € .55) 4.58.58 Plumbing Permits 1,500. 386.00 1,114.00 25.73 Mechanical Permits 1,200 430.00 770.00 35.83 Electrical Penults 1,000 919.50 80.50 91.95 Building Plan Review 0 90.51 (90.51) 0.00 Fire Marshall Inspection 4,050 (196.04) 4,246.04 (4.84) Septic inspection Fee 1,500 82.00 1,418.00 5.47 State Permit Charge 0 148.99 (148.99) 0.00 Administration Fee 0 0.00 0.00 0.00 Sewer Contractor License 0 0.00 0.00 0.00 Dog Licenses 0 390.00 (390.00) 0.00 Intergovernmental Revenues Local Government Aids 2,808. 1,404.00 1,404.00 50.00 MVHC (Homestead Credit) 0 2,411.39 (2,411.39) 0.00 County Grants.& Aids0 142.95 (142.95) 0.00 SCORE .Recycling Grant 0 0.00 0.00 0.00 Cable TV Franchise Fees 2,500. 0.00 2,500.00 0.00 Police State Aid 4,029 4,189.00 (160.00) 103.97 Charges for Services Variance Fee 500 0.00. 500.00 0.00 Plan Review 476 3,209.55 (2,733.55) 674.28 SaleofSupplies 25 0.00 25.00 0.00 Engineering Charges 500 0.00 500.00 0.00 Charges for Legal Fees 500 0.00 500.00 0.00 Fines and Forfeits Fines 3,000 1,834.72 1,165.28 61.16 Miscellaneous Interest Earnings 4,23E 9,367.27 (5,131.27) 221.13 Charitable Gambling Contributi 3,000 3,416.00 (416.00) 113.87 Miscellaneous 0 47.70 (47.70) 0.00 Insurance Policy Dividends 150 0.00 150.00 0.00 Facility Rental 0 12,402.01 (12,402.01) 0,00 Total Revenues 435,779 422,229.07 13,549.93 96.89 26 City of Gem Lalce. NEW BUSINESS - page.2 GENERAL FUND Budgeted Statement of Revenues and Expenditures For the Twelve Months Ending December 31, 2008 Annual Year to Date Year. to Date Budget Actual Variance EXPENDITURES % Complete City Council Wages and Salaries. 4,946 5,356.00 (410.00) 108.29 Employer Paid Insurance 2,172 409.76 1,762.24 18.87 Liability Ins - Employees 200 0.00 200.00. 0.00 Adminstratiori 0 725.00 (725.00) 0.00 Conference` Registrations 450 0.00 450.00 0.00 Meeting Preparation 2,400 2,450.00 (50.00) 102.08 Other Insurance 0 261.00 (261.00) 0.04 Council Contingency 5,000 261.09 4,738.9.1 522 Cleric. Wages.and"Salaries 22,730 10,372.00 12,358.00 45.63 Employer Contirb-Retirement 3,215 0.00 3,215.00 0.00 Employer Paid Insurance 0 0.00 0.00. 0.00. Workers Compensation 125. 0,00 125,00 0.00 Office Supplies 2,500 1,629.24 870.76 65.17 Postage 0 9.06 (9.06) 0.00 Professional Services 5,000 0.00 5,000.00 0.00 Administration 0 2,280.25 (2,280.25) 0.00 Conference Registrations 500 0.00 500.00 0.00 Zoning Administration 0 0.00 .0.00. 0.00 Mileage 300 501.79 (201.79) 167.26 Recording Secretary 3,000 1,590,00 1,410.00 53.00 Furniture and Fixtures 2,5.00. 2,441.45. 58.55 97.66 Office Equip & Furnishings 0 0.00 0,00 0.00. Elections Temporary Employees 5,000 969.00 4,031.00 19.38 Operating Supplies 200 0.00 200.00 0.00 Administration 0 1,102.50 (1,102.50) 0.00 Miscellaneous 0 2,088.27 (2,088.27) 0.00 Mileage 25 0.00 25.00 0.00. Printing and Binding 250. 0.00 250.00 0.00 Repairs & Maint:- Contractual 525 0.00 525.00 0,00 Financial Administration Auditing Services 10,000 10,000.00 0.00 100,00 Administration 0 150.00 (150.00) 0.00 Financial Services 12,000 25,748.25. (13,748.25). 214.57 Computer Services 0 793.28 (793.28) 0.00 Legal Services Prosecution 7,000 3.,220.00. 3,780.00 46.00 Legal 35,000 19,629.78 15,370.22 56.09 Legal - Land Issues 0 2,838.25 (2,838.25) 0.00 Legal -Annexation 35,000 3,502.55. 31,497.45 10.01 General Government Office Supplies 200 867.47 (667.47) 433.74. Professional Services 0 317.50 (317.50) 0.00 Miscellaneous 100 66.00 34.00 66.00. Internet Connection 200 220.00 (20.00) 110.00 Web Site 5,000. 585.00 4,415.00 11.70 Computer. Services 1,000 1,247.00 (247.00) 124.70. Legal Notice Publication 2,000 6.18.80 1,381.20 30.94 Newsletter/Public Relations 3,500 2,514.07 985.93 71.83 27 City of Gem Lake NEW BUSINESS - page'3 GENERAL. FUND Budgeted Statement of Revenues and Expenditures For the Twelve Months Ending December 31,.2008 Annual Year to Date Year to Date Budget Actual. Variance % Complete General Liability Insurance 1,800 1,423.75 376.25 79.10 Property Insurance 1,000 20.00 980.00 2.00 Vehicle Insurance 0 83.50 (83.50). 0.00. Public Officials Liablitliy 100 0.00 100.00 0.00 Recycling Collection 4,500. 4,290.36 209.64 95.34 VLAWMO 0 0.00 0.00 0.00 League ofMN Cities 600. 528.00 72.00 88.00 RCLLG 150 100.00 50.00 66.67 Subscriptions 25 0.00 25.00 .0.00. Gambling Distributions 3,000 2,708.28 291.72 90.28 Planning and Zoning Professional Services 35,000 5,485.42 29.,514.58. 15.67 Engineering 10,000 2,509.71 7,490.29 25.10 Administration 0 1,596.50 (1,596.50) 0.00 Building. Inspections 0 0.00 0.00 0,0.0 Zoning Administration 2,200 1,200.00 1,000.00 54.55 NPDES Training 250 0.00 250.00 0.00 NPDES Education 250 0.00 250.00 0.00 NPDES Administration 2,000 0.00 2,000.00 0.00 Recording Secretary 1,800 0.00 1,800.00. 0.00. Comp Plan Update 10,000. 7,1 [3.14 2,886.86 71.13 Heritage. Hall Operating Supplies 500 1•,376.7.1 (876.71) 275.34 Sales Taxe 0 21.75 (21..75) 0.00. Professional Services 5,000 2,750.00 2,250.0.0. 55.00 Internet Connection 0 0.00 0,00 0.00 Telephone 1,500 .1,1.15.46 384.54 74.36 Property Insurance 0 545.00 (545.00) 0.00 Electric Service 2,273 2,790.99 (517.99) 122.79 Gas Service 7,667 1,561.58 6,105.42 20.37 Water/SewerUtilities 200 1,677.87 (1,477.87) 838.94 •Repairs & Maint - Contractual 0 361.90 (36 1.90) 0.00 Reparrs.& Maint- Building 1,000 161.00 839.00 [6.10 Buildings: & Structures 3,000 244.34 2,755.66 8.14 Other Equipment 4,500 9,427.40. (4,927.40) 209.50 Police Regular Law Enforcement 65,826 73,589.16 (7,763.16) 111.79 Special Law Enforcement 100 0.00 100.00 0.00 Dispatch Costs 2,500 2,466.00 34.00 98.64 Administration 700 0.00 700.00 0.00 Miscellaneous 125 0.00 125.00 0.00 Fire Fire Services 13,000 12,907.00 93.00 99.28 Fire Marshall Service 4,000 3,927.50 72.50 98.19 Animal Control Animal Removal Animal. Enforcement Building lnpsection Computer Services Miscellaneous Building Inspections Building Secretary Code Enforcement 5,000 250 1,000 500 0.00 500.00 175 0.00 175.00 0 115.00 0 0.00 6,695.37 1,421.75 0.00 (115.00) 0.00 (1,695.37) (1,171.75) 1,000.00 0.00 0.00 0.00 0.00 133.91 568.70 0.00 28 Computer Services. Office Equip & Furnishings Other Capital Outlay Road Maintenance Gravel Engineering Engineering NPDES Administration Street Lights Street Repairs Dues & Subscriptans. Ice and Snow Removal Salt and Sand Sales Tax Repairs .& Maint - Contractual Snow Plowing Other Financing. Uses Operating Transfers OUT Total Expenditures Excess Rev Over (Under) Exp City of Gem Lake GENERAL FUND Budgeted Statement .ofRevenues and Expenditures For the Twelve Months .Ending December .31,2008 NEW BUSINESS - fage Annual Year. to.Date •Year to Date Budget Actual Variance % Complete 0 1,265.00 (1,265.00) 0.00 0 0.00 0.00 0:00 0 0:00 0.00 0.00 1,000 8,000 4,000 650 1,000 13,500 50 4,800 250 0 14,000 25,000 435,779 0.00. 1,504.89 0.00 0.00 774.34 239.00 42.19 3,132.55 203.61 1,110.00 6,060.00. .0.00. 269,310.38. 0 $ 152,918.69 1,000.00 6,495.11 4,000.00 650.00 225.66 13,261.00 7.81 1,667.45 46.39 (1,110.00) 7,940.00 25,000.00 166;468.62 0.00 18.81 0.00 0.00 77.43 1.77 84.38 65.26 81,44 0.00 43.29 0.00 .61.80 (152,918.69) 0.00 29 REVENUES. Park Dedication Fees Interest Earnings Total Revenues EXPENDITURES. Total Expenditures City. ofGemLake NEW BUSINESS PARKS AND PLAYGROUNDS FUND Budgeted Statement of. Revenues and Expenditures For the Twelve Months Ending .December 31, 2008 Year to Date Year to Date Year to Date Budget. Actual Variance $ 2,000 $ 1,880 0.00 1;791.78 3,880 1.,791..78 (2,000.00) (88.22) age: 1 % Complete 0.00 95.31 (2,088.22) 46.18 0 0.00 0.00 0.00 Excess Rev Over (Under) Exp $ 3,880 $ 1,791.78 (2,088.22) 46.18 30 City of Gem Lake NEW BUSINESS - 2006 D.EI3T SERVICE FUND Budgeted Statement of Revenues.and Expenditures For the: Twelve Months Ending.Decernber 31, 2008. Yearto Date .Y.ear to Date Year to Date.. Budget Actual Variance REVENUES age:.f % "Complete Current Special Assessments $ 28,000 $ 16,447.91 (11,5.52.09). 58.74. Delinq Special Assessments. 0 0.00 0.00 0.00. Penalitcs.&:Interest 0 8,744.37 8,744.37 0.00.. Interest Earnings 2,973 1.,41 1.88 (1,561.12) 47.49 Transfers From Other Funds 0 0.00 0.00 0.00 Total Revenues EXPENDITURES 30,973 26,604.16 (4,368,84) 85.89 Principal 20,000 20,000.00 0.00 100.00 Interest 10,105 10,105.00 0,00 100,00 Fiscal Agent Fees 50 0.00 (50.00) 0.00 Total Expenditures 30,155 30,105.00 (50.00) 99.83 Excess Rev Over (Under) Exp $ 818 $ (3,500.84) (4,318.84) (427.98) 31 City ofGem Lake NEW BUSINESS. 2007 DEBT SERVICE. FUND Budgeted Statement of Revenues and Expenditures For the Twelve Months Ending December 31, 2008 Year to Date Year to Date Year to Date Budget Actual Variance REVENUES % Complete Current Property Taxes $ 53,900 $ 50,596.46 (3,303.54) 93.87 Delinquent Property Taxes 0 1,227.72 1,227.72 0.00 Fiscal Disparities 0 1,106.72. 1,.106,72 0.00 Interest Earnings. 1,000 862.59. (137,41) 86.26 Total Revenues EX PEN DITU RES 54,900 .53,793.49 (1,106.51) 97.98 Principal 0 0.00 0.00 0.00 Interest 40,384 40,384.04 0.04 100.00 Fiscal Agent Fces. 450 450.00. 0.00 100.00 Total Expenditures 40,834 40,834.04 0.04 100.00 Excess Rev Over (Under) Exp S 14,066 $ 12,959.45 (1,106,55) 92.13. 32 City of:Gem Lake NEW BUSINESS - [ire:' CITY HALL CONSTRUCTION. Budgeted Statement of Revenues and Expenditures For the Twelve Months Ending December 31, 2008. Year to Date Year to Date. Year to Date Budget Actual Variance REVENUES Complete Interest Earnings $ 3,000 $ (352.55) (3,352.55) (11.75) Bond Proceeds. 0 0.00 0.00 0.00 Total Revenues EXPENDITURES 3,000 (352.55) (3,352.55) (11.75) Engineering 0 2,184. 13 2,184.13 0.00 Legal 0 0.00 0.00 0.00 Administration 0 3,784.72 3,784.72 0.00 Miscellaneous 0 0.00 0.00 0.00 Conference Registrations 0 0.00 0.00 0.00 Meeting Preparation 0 0.00 0.00 0.00 Architect Fees 0 5.41,36 541.36 0.00 Legal Notice Preparation 0 0.00 0.00 0.00 Electric Service 0 1,477.88. 1,477.88 0.00 Buildings & Structures 3,000 3,191.45 191.45 106.38 Construction 0 52,544.00 52,544.00 0.00 Interest 0 0.00 0.00 0.0.0 Fiscal Agent Fees 0 0.00 0.00 0.00 Total Expenditures 3,000 63,723.54 60,723.54 2,124.12 Excess Rev Over (Under) Exp. $. 0 $ (64,076.09) (64,076.09) 0.00 33 REVENUES Local SAC Metro SAC Residential Sewer Charges Commercial Sewer Revenues Sewer Late Charges Transfers from Other Funds Interest Earnings Transfers from Other Funds City ofGem Lake NEW BUSINESS SEWER ENTERPRISE FUND Budgeted. Statement of Revenues and Expenditures For the 'Twelve Months Ending December 31, 2008 Year to Date. Year to Date Year to Date Budget Actual Variance .gage: • %Complete 1,200 $ 650.00 (550.00) 54.17 0 18.25 18.25 0.00 60,000 11,908.83 (48,091.17) [9.85 10,000 37,920.73 27,920.73 379.21 0 80.21 80.21 0.00 50,000 0.00 (50,000.00) 0.00 0 5,937.57 5,937.57 .0.00. 0 0.00 0.00. 0.00 Total Revenues. 121,200 56,515.59 (64,684.41) 46.63 EXPENDITURES Wages and. Salaries 2,520 0.00 (2,520.00) 0.00 Employer Contrib - Retirement 360 0.00. (360.00) 0.00 Office Supplies 500 69.00 (431.00) 13.80 Operating Supplies 0 0.00 0.00 0.00 Postage 0. 142.77 142.77 0.00 Auditing Services 2,500 2,500.00 0.00 100.00 Engineering 10,000 0.00 (10,000.00) 0.00. Legal 200 0.00 (200.00) 0.00. Administration 7,500 0.00 (7,500.00) 0.00 MCES Charges 17,300 17,239.56 (60.44) 99.65 Locates 800 313.27 (486.73) 39.16 Financial Services 8,000 5,168.75 (2,831.25) 64.61 Computer Services 0 1,890.00 1,890.❑0 0.00 Metro SAC. Charges 0 0.00 0.00 0.00 Repairs & Maint - Contractual 10,000 0.00. (10,000.00) 0.00 Depreciation 0 0.00 0.00 0.00 Sewer Inspections 0 0.00 0.00 0.00 Sewer Flushing 0 0.00 0.00 0.00 Total. Expenditures 59,680 27,323.35 (32,356.65) 45.78 Excess Rev Over (Under) Exp $ 61,520 $ 29,192.24 (32,327.76) 47.45 34 INV CD-9703 C D-9704 CD-8996 2008 CASH & INVESTMENTS MATURE PURCH DATE DATE BANK/BROKER TYPE NAME Cusip # PREMIER BANK CHK GENERAL FUND 6005590 WELLS FARGO MMKT PRIME INVESTMENT FUND 12970216 3/16/09 3/16/08 PREMIER BANK CD 3/16/09 3/16/08 PREMIER BANK C❑ 4/20/09 4/20/08 PREMIER. BANK C❑ PREMIER BANK PREMIER BANK PREMIER BANK. NEW BUSINESS - INT. # PURCHASE YIELD RATE DAYS AMOUNT 2.18% 2.18% 30 $0.00 0.79% 0.79% 30 $0.00 1031409703-2 2.95% 2.95% 1031409704-2 2.95% 2.95% 3600618996-1 2.75% 2.75% AS OF 12/15/2008 $532,372.44 $66,269.66 $94,271.98 $99,158.62 $96,593.23. $101,512.27 $34,363.41 $36,155.19 2.32% 2.32% 30. $225;228.62 $835,468.18 35 NEW BUSINESS - E MEMORANDUM Date: December 1 fi, 2008 To: City Council From: • Jessie Hart, Treasurer Re: 2008 Operating.Transfers The 2008 General. Fund Operating Budget included a budgeted operating transfer to the Sewer Fund in the amount of $25,000. This is the first payment towards the $150,0.00.00 loan provided by the Sewer Fund to the General Fund. As part of the reconciliation of the building costs it was determined that there would be a deficit in the fund of approximately $50,000 after all costs had been applied and reimbursements received. The City Council discussed how to eliminate this deficit during the 2009 budget discussions. The 2008 General Fund is projected to have sufficient excess revenues during 2008.to make a $20,000 transfer before year-end and includes a budgeted transfer in 2009 of up to $30,000 to make this fund whole. In order to complete these transfers, the City Council must pass a resolution before the end of the fiscal year (December 31 st). For 2008 these transfers total $45,000.00 as follows: Transfer To Transfer From Sewer Fund $25,000.00 General Fund — Legal Department $25,000.00. City Hall Construction Fund $20,000.00 General Fund — Heritage Hall Department $20,000.00 The action requested is to adopt Resolution # 2008-12 Resolution Approving the Transfers of Certain Funds for the City of Gem Lake. 36 CITY OF GEM LAKE, MN City Hall — 4200 Otter Lake Road Gem Lake, MN 55110 RESOLUTION NO. 2008-12 16 DECEMBER 2008. A RESOLUTION APPROVING THE TRANSFER OF CERTAIN FUNDS FOR THE CITY OF GEM LAKE WHEREAS, the 2008 General Fund Budget included some operating transfers; and WHEREAS, the 2008 General Fund is projecting a balance in excess of what is required to maintain a sufficient fund balance.. NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Gem Lake approves the following transfer of funds: Fund 600 - Sewer Fund I00 - General Fund 402 - City Hall Construction Fund 100 - General Fund Transfer To Transfer From $25,000.00 $25,000.00 $20,000.00 $20,000.00 The foregoing Resolution was offered by Councilor and was supported by Councilor andwas declared adopted based upon the following vote:. NAME EMEOTT WATSON SCHILLING RASUMSSEN ARTIG- SWOMLEY Vote. Attest I, WILLIAIVM F. SHORT, the duly qualified City Clerk for the City of Gem Lake, County of Ramsey,.: State of Minnesota, do hereby certify that the foregoing Resolution is a :true and accurate representation of action taken my the. City Council of the City of Gem Lake on the date first written_ 16 December 2008 WILLIAM F. SHORT, City Clerk Look for us on the World Wide Web at gemlakemn.org 37 ORDINANCE 101 AN ORDINANCE FOR THE PURPOSE OF ENACTING A MORATORIUM TO PRESERVE THE STATUS QUO WITHIN CERTAIN DISTRICTS UNDER STUDY IN THE CITY OF GEM LAKE THE CITY COUNCIL OF THE CITY OF GEM LAKE ORDAINS: SECTION 1. PURPOSE. 1-1. The City of Gem Lake has authorized a;:land. use planning study in the City of. Gem Lake to review the impact of the current land use regulations upon public health, safety and welfare. 1-2. The objective of this study is to develop land use and zoning regulations that are consistent with livable neighborhoods and traffic safety, consistent with the "Gem Lake Gateway & Village Centers Vision Corridor (Highway 61 & Co. Rd. E), Transitional and Mixed -Use Guidelines," dated October 29, 2007, which the Council accepted as the guidance document for potential changes to the City's official land use controls on November 20, 2007. 1-3. There is a need for these studies to be conducted so that the City can consider adopting changes to the City's.official land use controls. SECTION 2. MORATORIUM. 2-1. The. City staff shall coordinate the study with the Planning Commission, consultants, propertyy owners, interested citizens and the City Council, 2-2. Upon completion of the study, the Planning Commission shall present its recommendation to the City Council. 2-3, A moratorium on the issuance or approval of zoning permits, site plan and lot split or plat approvals, and building permits are hereby prohibited in the following zoning districts: General Business (GB); General Business l! (GB II); Retail Business (RB); Low Density Business (LDB); That portion of Residential 1 (R-1) encompassed inthe property assigned Ramsey County Tax Parcel ID Numbers: 2.7.30,22.33.0005: 27.30.22.34..0007; and 27.30.22.34.0008; pending completion of this study and adoption ofany amendments to the City's official land use controls, as deemed necessary as a result of this study. SECTION 3. TERM. The term of this Ordinance shall be for 9 months from the date provided in Section 5 of this Ordinance or such time as the City Council adopts amendments to the Citys official land use controls as deemed necessary as a result of this study. SECTION 4. VARIANCES. 4-1. Variances from this Ordinance may be granted by the City Council based upon a determination that a proposed project would be compatible with the proposed building and zoning, and that such proposals would be in keeping with the spirit and intent of this Ordinance. The procedures to be followed in applying for application for a building permit shall include the following,- 4-1.1. The applicant shall file a completed application form, together with required exhibits, to the City. 4-1.2. The application shall set forth special circumstances or conditions. which the applicant alleges creates the need to act on the request prior to. expiration of this moratorium, and shall demonstrate that the proposed project is compatible with the City's Zoning Ordinances. 4-1.3. The application shall be submitted to the Planning Commission for its review and recommendation to the City Council,. 4-1.4. The City Council may impose such restrictions upon the proposed project as may be necessary to comply with the purpose and intent of this Ordinance. SECTION 5. EFFECTIVE DATE. Passed by the City Council of Gem Lake, Ramsey County, Minnesota, this 20th day of November, 2007, APPROVE: cJ, Paul Emeott, Mayor ATTEST: 0.:446.7 City Clerk Published in White Bear Press on December 19, 2007, • L, Aid2P44., 5E11 ZONING DISTRICTS RESIDENTIAL I (P-1) RESIDENTIAL 2 (R2) -1 RESIDENTIAL 3 (R3) RESIDENTIAL 4 (R4) GEMEPIAL BUSINESS (GS) L.e.1 GENERAL ausbEss u (Gai) ra`*1 PETAL BUSINESS (RI3) LOW DENSITY SLIStESS (LDS) 4.00 .0 .4no. KOH 000 • .3..F,AIF1 CITY OF GEM LAKE - ZONING MAP 1 r F NEW BUSINESS - F WASTE MANAGEMENT 10050 Naples Street 11:. Blaine. MN 55449 November 13. 2008 Vla or Paul.. F rneott 1ty of GL'In Lake 4707 Hwy 61. 1253. Gem Lake, MN 55.i 1{). Dear . Mayor I:13Tcott; This letter is to. request 1-year extension ofth4.C"ity of (.iccni i:ak.c. Recyc,lingF C onlract.. 1.S ot;j'The Contraet we are t'ecpiesting the lbllmving.ehanfges: 1) Waste t anag.emet t. is requesting an increase to S2.23 per household per month. I and available to attend your City Council meeting. Please let me l:rio'w il'you have any questions. My direct phone nulnber is (763) 780 641.8, Sincerely: ., •cA ] orre 1 l.eiland �'It1IlIS ip tl `'larketinu. Manager 38 12/1S/2,901 MON 181DB PAX: 97637635477 IIAMA4 ZArt December 15, 2t7U8 Attention: Joan City of Gern Lake 0001/001 %PASTS M .NVAQ n1AWhit !OD50 NpplesSt,'NE Maine, 1,I 15544P Thank you for the. opportunity to provide information on Waste Marl,sge rient's contract with the City of °em Lake. Waste Management has been the City of Gem Laicc's recycling provider for many years, Waste Management's contracthas always been an Elnnual contract, .which allowed for negotiation for additional years of service. Our current contract is Set to expire on December 31, 2008, The proposed cintractis for recycle service from January 1, 2009 to December .31, 2009.. Waste Management provides two -sort recycling in. a recycle bin every other week.. The rate for 200$ was $2,1/ per household. There: are no additional fees or taxes for the service. Waste Managernent is requesting ea increase in our new contract to S2.23 per household, Again there will be no additional taxes or #fees. Waste Manegemect provides a schedule for residents of the recycle pick up days. If the City provides mailing iabale we will gladly mail the aohedulo to each resident ill.. the community, Please let me know -if you have any qucatio138. Have a great clay. Sincerely, 1;174— Torre Heilund Municipal Marketing Manager Waste Management ,Front ovsrydsy corkerton to envfronmerttUU, rouretic;te.. Intk Green" Thfnk Waste Man emergent. mor46107,1 PW F 4 rnW 3+ti:M?JIFIt rr_ l."7,.J L.J YTC41 ax6 1 W3J ,}.J i`7 Wd61..2 p002 Si oea NEW BUSINESS - H MEMORANDUM Date: December 16, 2008 To: City Council From: Jessie Hart, Treasurer Re: 2009 Preliminary Budget and Levy — Presentation & Adoption 1 have prepared a power point presentation for the City Council meeting that reviews the Proposed 2009 Budget and Tax Levy. This presentation is based on the work sessions and other budget meetings that the City Council has participated in. A brief review of the results of these meetings: 2009 Proposed Final Tax Levy — Total proposed $443,289 which is a 1.238% decrease from 2008 and includes $420,089 in operating levy and $23,200 for the debt levy on Heritage Hall. 2009 Projected Tax Capacity Rate — Projected to be 35.5788% which is a decrease of 7.816% from the 2008 actual tax capacity rate. 2009 Proposed General Fund Budget — Total proposed is $481,470 which is a 6.35°/0. increase over the 2008 Adopted General Fund Budget. The 2009 budget includes funding for changes as a result of the comprehensive plan, the 2 d year $25,000 transfer to the Sewer Fund, and a $30,000 transfer to the City Hall Construction Fund to cover the remaining deficit. Attached to this memorandum are the summary pages from the proposed 2009 budget document and includes all fund types fora total 2009 Proposed City of Gem Lake Budget of $711,177. Upon completion of the presentation and questions the action requested is to adopt Resolution #2008-13 A RESOLUTION ADOPTING THE FINAL GENERAL FUND BUDGET AND FINAL AMOUNT TO BE RAISED BY PROPERTY TAXATION FOR THE YEAR 2009.as presented or with recommended revisions by the City Council. 39 BUDGET SUMMARY BY FUND TYPE REVENUE BUDGET ACCOUNT DESCRIPTION 2004' ACTUAL 2005 ACTUAL 2003 ACTUAL 2097 ACTUAL 2008 2008 2009 96 BUDGET PROJECTED PROPOSED CHANGE. GENERAL. FUND SPECIAL REVENUE FUNDS DEBT SERVICE FUNDS. CAPITAL IMPROVEMENT FUNDS ENTERPRISE FUNDS 5252,691 868 26,869 545,856 38.670 $308,871 697 54,675 170,000 52,046 $585,550 1,124 269,855 269,430 52,844 5358,085 1.738 258.711 861,40.0 64.436 $435,779 3;880 154;542 3,000 63,328 $443,443 1,880. 150,037 19,509 98,126 5481,470 2,894 130,100. 30,000 89,918 10.46% -25.40% 20,93% 900.00 % 7,91% TOTAL REVENUES' EXPENDITURE BUDGET GENERAL FUND SPECIAL REVENUE FUNDS DEBT SERVICE FUNDS CAPITAL IMPROVEMENT FUNDS ENTERPRISE FUNDS $864,955 $566,289 $1,176,804 $1,544.370. 5690,529 $712,986 5734,382 $266.765 11,000 0 231,143 17,672. $333.738 0 16,179. 476,432 40.326. 5634,377 0 146,999 235,952 205,970 $308,253: 0 80,584 888,904 52,289. $435,779. 0 141,682 3,000 59,680 $370,464 0 141;581 57,213 31,715' $461,479 0 151,392 0 78,315 8,35% 10A8% 0:00% 6.85 % -100,00% 31.22% TOTAL EXPENDITURES FUND BALANCE - JANUARY 1 EXCESS REVENUE OVER EXPENDITURES FUND BALANCE:- DECEMBER 31 1. $526,581 5866,675 51,223,298. $1,330,030 $640,141 $600,973 5711,177 $466,625 5336,375 $835,200 $535,200 ($280,386) $554,814 5554,814 $509,328 ($44,494) 5214,340 $510,320 5723,567 5723,667 $50,388 $774,055 $774,055 5875.732 $112,013 523.205 $586,067 $898,937 11.1❑ % 21.01% -53.95% 16.13% 2009 BUDGETED EXPENDITURES BY FUND TYPE ad++eee a++aa e46++++et. ++.i4++++4 e+ f4-t+++++++4 4+4.4++++++4 e+a4N•4• +• a• Enterprise. 11.01% CapitalImprovemen1 0.00% General 67.70% Debt Service 21.29% Special Revenue 0.00%% 40 GENERAL FUND BUDGET SUMMARY BY.ACTIVITY 2004 2005 2000 2007 2008 2008 2009 16 REVENUES BY CLASSIFICATION ACTUAL ACTUAL ACTUAL ACTUAL BUDGET PROJECTED PROPOSED CHANGE PROPERTY TAXES 5144,195 5167,011 $211;309 $303,738 5395,355 $370,597 5415,089 4,99% LICENSES 6 PERMITS 45,217 .52,749 39;584 21,529 18700 23;682 17,700 -5.35% INTERGOVERNMENTAL REVENUES 3;695 752 .4,461 13;182 • 9,337 .1.4.963 14,978 60.42% CHARGES FORSERVICES 50,397 77,315 41,488 8;259: •2,001.. 3,463 2,700 34,93% FINES & FORFEITS 0 0 3,462 2,565 3,U00. 1,676 2,000 -33.33% MISCELLANEOUS 9,187 11,044 285;246 8,791 7,380 29,062. 29,003 292.67% TOTAL REVENUES EXPENDITURES BY DEPARTMENT $252,691 5306,671 5585,550. $358,085 $435,779 $443,443 $481,470 10.48% GENERAL GOVERNMENT 41100 CITY COUNCIL $6,463 $5,598 $7,717 57,896 $15,168 $9,702. $25,816 70.20% 41900 GENERAL GOVERNMENT 12,815 15,263 33,636 25.184 23,175 20,742 26,875 15.97% 41400 CLERK 54,265 7,919 94,893 18,170. 39,870. 18,910 25,232 -36.71% 41600 LEGAL SERVICES. 20,098 113,094 1.76,043 46,216 102,000 70,000 57,000 -34.31% 41410 ELECTIONS 5,549 137 4,334 153. 6,000 5,650 400-93.33% 41500 FINANCIAL ADMINISTRATION 5,319 3,222. 4,006 25,875 22,000 35,950 33,100 50.45% 41919 PLANNING & ZONING 15,914 14,023 16,764 24,298 61,500 31,200 61,500 0,00% TOTAL GENERAL GOVERNMENT $120,443 $159,256 $338,295 $147,596 $269,713 $192,154 5239,923 -11.05% PUBLIC SAFETY 42109 POLICE 56,822 60,409 64,827 69,106 69,251 77,076 .83,083 19.97J 42200 FIRE PROTECTION 13,217 15;519 15,172 16,304 17;000 16,834 17,839. 4.94% 42300.ANIMALCONTROL 100 0 452 522 675 450 :675 0:00% 42401 BUILDING INSPECTIONS 20,355 17,263. 23,960 19;127 6,250 9,900 9;000 44.00°%. TOTAL PUBLIC SAFETY $90,494 •$93,181 $104;41 ] $105,059 $93,176 5104,260 $110,597 18.70%. PUBLIC WORKS 43122 ROAD MAINTENANCE 34,641 67,292 186,697 44;769 28,200. 9,200 44,750 58.695' 43125 ICE &.SNOW REMOVAL 18,489 10,473 2,385 10,553 19,050. 16,030 17.050 -10.50% 41940 HERITAGE NALL 2,699 3,638 2,589 276 25,640 48.620 69,150 169.70% 44100 PARK MAINTENANCE 0 0 0 0 0 0 0 0.00% TOTAL PUBLIC WORKS TOTAL EXPENDITURES •555;829 181;301 $191,6.71 555,598 572,890 $74,050 5130,950 79.65% 5266,766 $333,738 .;$634,377 $308,253 5435,779 $370,464 $481,470 • 10.48% FUND BALANCE - JANUARY 1 $214.297 $200,222 $175;355 $124,433 5174,265 $174,265 $247,245 41.86% EXCESS REVENUE OVER EXPENDITURES ($14,075). ($24,857( ($48,827) 549,832 $0 $72,980 $0 0.00% FUND BALANCE - DECEMBER 31 .5200,222 6175,355 $126,525 $174,265 $174,265 $247,245 $247,245 41.88% 41 SPECIAL REVENUE FUND SUMMARY REVENUE BE,JOGET ACCT. 2004 2005 2006 2007 2006 2008 2009 % #. ACCOUNT DESCRIPTION ACTUAL. ACTUAL ACTUAL ACTUAL BUDGET PROJECTED PROPOSED CHANGE M15CEf IANECUS 33604 GRANTS $0 $0 $0 $0 $0 s0 S❑ 0,00%. 34785 PARK DEDICATION FEES 0 0 0 0 .2;000 0 .2,000 0.00% 36210 INTEREST INCOME. 868 697 1,124 1;736 1;880 1.,880 894-52.42p/ 36200 MISCELLANEOUS 0 0 0 0 0 0 0 0,00% 39200 . TRANSFERS [N 0 ❑ • 0 0 0 0 • 0. 0,O0.%. TOTAL MISCELLANEOUS TOTAL REVENUES $868 •$697 $1,124 $1;738 $3,880. 61,860 $2,894 -25.40%. 5666 .5697 •$1,124 $1,738 $3,880. S1.880 $2,894 25:40% EXPENDITURE BUDGET SUPPLIES 210. OPERATING SUPPLIES -OTHER $0 $0 $0 $0 SO $0 50. 0.00% 235 LANDSCAPING MATERIALS 0 0 0 0 0 0 .❑ 0.00% .226, .SIGNS &.SIGN MATERIALS 0 0 0 0 0 0 0 D:UO % •250 SALES TAX 0 0 0 0 0 0 0 ❑:00% TOTAL SUPPLIES $0 $0 $0 $0 $0 $0 $0 0.00%. OTHER SERVICES &'CHARGES 302 ENGINEERING FEES 0 0 0 0 0. 0. 0: 0.00%. 304 LEGAL FEES 0 ❑ 0 0 0 0 0 0:00% 300 PROFESSIONAL SERVICES 0 0 0 0 0 0 .0 0.00% 400 REPAIR/MAINTENANCE-OTHER 0 0 0 0 0 0 0 0:00% 540 EQUIPMENT 0 • 0 0 0. 0 0 .0 0,00% TOTAL OTHER SERVICES.& CHARGES $❑ $0. $0 S0. $0 $0 s0 0.00% CAPITAL OUTLAY 510 LAND 0 0 0 580 OTHER IMPROVEMENTS 0 0 0 720. TRANSFERS OUT 11,000 0 0 0 0 0 0 :0 0.00% 0 0 0 0.00% 0 0 0 0:00% TOTAL CAPITAL OUTLAY $11,000 $0' S0 $0 $0 SO $0. 0.00% TOTAL EXPENDITURES $11,000 S0. $0 $0 SO $O $0 0.00% FUND BALANCE - JANUARY :1 EXCESS REVENUE OVER. EXPEND/TURES FUND BALANCE- DECEMBER 31 $41,101 $30,969 S31,666 $33,891 $35,629 $39,509. $39,509 10.89% ($10,132) $697 $1,124 S1,738 $3,880 $1,880 52,894-25.40% $30,969 $31,666 $32,790 $35,629 $39,509 $41,389 $42,404 7.33% 42 DEBT SERVICE FUNDS SUMMARY REVENUE BUDGET ACCT. 2004 2005 2006 2007 2008 2008 .2009 °% # ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ACTUAL BUDGET PROJECTED PROPOSED CHANGE pi 4QPERTY TAXES 31001 CURRENT TAXES . •$2 $0 $0. $9.3;540 $53;900 S50,596 $23,900 -55:66% 31002 DELINQUENT TAXES 0 0 0 0. 0 1,228 0 0.00%6 31003 FISCAL DISPARITY TAX 0 0 0. 1,689 :0 1,107. 0 0:00% 31004 PENALTIES.& INTEREST . 0 ❑ 0 0 0 0 0 0;00%• TOTAL. P ROP E RTY TAXES $0 •$0 $0 $95,229 $53,900 $52,931 $23,900 -55:86 % FINES S FORFEITS 36101 SPECIAL ASSESSMENTS 0 54,675 151,127 116,301 100,000 .66.702 100;000 0:00%. 35102 DELINQUENT SPECIAL ASSESSMENTS 0 0 0 0 0 70 0 • 0.00%. 36103 PENALTIES & INTEREST 0 0 0 55 0 .26,471 0 0:00% TOTAL FINES:& FORFEITS $0 $54.675 $161,127 $116,356 $100,000 $93,243 $100,000 0.00% MISCELLANEOUS 36210 INTEREST EARNINGS 0 0 34. 9,646 10,642 3,863 6,200-41.74% 39000 MISCELLANEOUS 0 0 0 ❑ 0: 0 .0 0,00% 39200 BOND PROCEEDS 26,869 0 6,750 0 0 0 0 0.00% 39300 TRANSFERS IN 0 0 101,945 37,480 0 0 0 .0.00%. TOTAL MISCELLANEOUS $26,669 SO $108,729. $47,126 $10,642 $3,863 $6,200-41.74% TOTAL REVENUES: $26,869: $54,675 $269,856: S256,711 $164,542 $150,037 $130,100-20:93% EXPENDITURE BUDGET CAPITAL OUTLAY 501 BOND PRINCIPAL 0 0 24,480. 50,327 72,207 72,207 89.156 23.47% 602 BOND INTEREST 0 16,141 21,662 30,207 68,925. 68,924 61,686 -10,50% 603 FISCAL AGENT FEES 0 38 48 50 550 450 550 0.00% 701 MISCELLANEOUS 0 0 0 0 0 0 0 0.00% 720 TRANSFERS OUT 0 0 100,789 0 0 0 0 0,00%. TOTAL CAPITAL OUTLAY TOTAL EXPENDITURES: $0 $16,179 $146,999. $80;584 $141,662 $141,581 $151,392 6,85% SO $16,179 $146,999 $80,584 $141,662 $141,581- 5151,392 6.85% FUND BALANCE - JANUARY 1 50 $26,869 $65,365. $188,222 $366,350 $389,210 $389,210 6,24% EXCESS REVENUE OVER EXPENDITURES $26,869 $38,496 $122,857 $178,128 $22,860 $8,455 ($21,293) -193.14% FUND BALANCE - DECEMBER 31 $28,669 S65,365 $188,222 $366,350 $369,210 $397,665 $367,917-5.47%. 43 CAPITAL IMPROVEMENT FUND SUMMARY REVENUE BUDGET ACCT. # ACCOUNT DESCRIPTION 2004 2005 2006 2007 2008 2008 2009 96 ACTUAL ACTUAL ACTUAL ACTUAL BUDGET PROJECTED PROPOSED CHANGE MISCELLANEOUS 36210 INTEREST EARNINGS $0 $0 S0 $11,400 $3,000 ($500) SO-100,00%• 36200 MISCELLANEOUS .❑ 170;000 8;283• 0 0: 0 0 0,00% .39100 BOND•PROCEEDS. •545,858 0 229,9.67 850,000 .0 • 0 0 .0.00% 39200 TRANSFERS IN 0 0 31,180` 0 0 • .20,000 30,000 0,00% TOTAL MISCELLANEOUS 5545;855 $170,000 5269,430 5881,400 $3,000 $19,500 $30,000 900.00% TOTAL REVENUES 5545,858 $170,000 5269,430. 5861,400 $3,000 $19,500 530,000 900.00% EXPENDITURE BUDGET OTHER SERVICES & CHARGES. 302 ENGINEERING FEES ❑ 0 512 1,314 .0 0 0 0:00% 304 LEGAL FEES 9;500 0 0 • 7,286 0 0 0 0.00% 335 ARCHITECT FEES 0 A 0 78,870 0 0 0 .0.00%• 308 OTHER•PROFESSIONAL SERVICE 88 0 •12 3,130 ❑ 0 0 0.00% 309 MISCELLANEOUS 0 0 .0. 26,348 •0 • 0 0 .0.00% 310 CONFERENCE REGISRATIONS 0 0.0'.25 0. 0. 0 0.00% 333 MEETING• PREPARATION 0 0 0 50 0 ❑ 0 • ❑.❑0% '351 LEGAL NOTICE•PUBICATIONS 0 0 0 598 0. 0 0 .000% 610 INTEREST 0 0 0 676 0 0 0 0.00% 620 FISCAL AGENT FEES 0. 0 0. 32 0 0 0 • ❑.❑0°I TOTAL, OTHER SERVICES & CHARGES CAPITAL OUTLAY 531 OTHER IMPROVEMENTS. 520 BUILDING CONSTRUCTION 729 OPERATING TRANSFERS TOTAL CAPITAL OUTLAY TOTAL EXPEND€TURES $9.588 50 $524 $118,334 $0 $0 $0 0.00% 221,555 476,432 203,611 Q. 0 0 0 0.00% 0 0 0: 728,090 3;000 .57,213 0 -100.00% 0 0 31,817 42;480 0.. 0 0 0.00%. • 5221,555 $476,432 $235,428 S770,570 .83,000 . $57,213 SO -100.00%. $231.143 5476.432 $235,952 5888.904 $3,000 $57,213 SO-100.00% FUND BALANCE-JANUARY 1 50 $314,715 58,283 $41,781 $14,257 $14,257 ($23,456)-264.53% EXCESS REVENUE OVER EXPENDITURES $314,715. ($306;432). 533,478 (527,504) $0 ($37,713) 530,000 0.00% FUND BALANCE - DECEMBER 31 $314,715. $8,283 $41,761 $14,257 514,257 I$23,458 $6,544 -54.10% 44 ENTERPRISE FUND SUMMARY REVENUE BUDGET ACCT. # ACCOUNT DESCRIPTION LICENSES & PERMITS 34400 SEWER AVAILABILITY CHARGE TOTAL LICENSES & PERMITS MISCELLANEOUS 34500 SEWER REVENUES - RESIDENTIAL. 34600. SEWER REVENUES - COMMERCIAL 34640 CERTIFIED SEWER REVENUES 34650 PENALTIES & INTEREST 36200 MISCELLANEOUS 36210 INTEREST INCOME 39200 OPERATING TRANSFERS 2004 2005 2006 2007 2008 2008 .2009 %a ACTUAL ACTUAL ACTUAL ACTUAL BUDGET PROJECTED PROPOSED CHANGE $4,200 $4,200 80. 5667 51,200 $668 $1,200 0.00% 50 5667 $1,200 $668 $1,200 0.00% 29,096 44,480 41,516 8,564 8,256 66,440 60,000 626.74% O 0 0 40,757 38.872 0 0-100.00% O 0 0 0 0 0 0 0.00% O 0 0 2,184 0 80 0 0.00% 203 0 5,536 0 0 0 0 0.00% 3,171 7,566 5,792 7,264 10,000 5,938 3,718-62.821% 2,000 0 0 5,000 25,000. 25,000 25,000 0.00% TOTAL MISCELLANEOUS.' TOTAL REVENUES 534,470 552;046 $52,844: $03,769 :$62,128 $97,.458 $88,718 6,02% $38,670 $52,046 $52,844 $64.436 $83,328 $96;126 $89,918 7.91% EXPENDITURE BUDGET PERSONNEL SERVICES 100 WAGES •& SALARIES $0 $0 $0 $0 $2,520 $2,520 $2,520 0,00% 130 F€CA CONTRIBUTIONS 0 0 0 0 195. 195 195 0.00% 131 PERA CONTRIBUTIONS. 0 • 0 0. 0 165 0. 0-100,00% 135 HEALTH INSURANCE 0• 0 0 U 0. 0 0 0.00% 150 WORKERS COMPENSATION 0• 0 •0 0 0 0 0 .'0.00% TOTAL PERSONNEL SERVICES $0 $0 $0 $0 $2,880 $2,715 $2,715 -5.73% SUPPLIES 201 OFFICE SUPPLIES 123 25 78 155 500 500 500 0.00% 210 OPERATING SUPPLIES 0 ❑ ❑ 0 0 0 0 0.00% 250 SALES TAX 0 0 0 ❑ 0 0 0 0.00 % TOTAL SUPPLIES 5123 $25 $78 $155 $500 $500 $500 0.00% OTHER SERVICES & CHARGES 301 AUDITING & ACCOUNTING SERVICES 0 0 0 0 2,500 2,500 1;900 -24.00 % 302 ENGINEERING FEES 0 20,9.00.. 10;628 8,855 10,000. 0 10,000 0.00.% 304 LEGAL FEES 0 0• 0 175 20❑ 0 200 0.00% 308 PROFESSIONAL SERVICES 195 4,556 •5,298 201 7;500 0 7,500 0.00% 309 CONTRACTED. SERVICES 0 0 0 ❑ 0 • 0. 0 0.00% 310 M,C.E.S. CHARGES .10,480 11,420' 12;922 13,908 17;300: • 17,300. 16,000 4,05% 312 GOPHER STATE ONE-CALLCHARGES 0 .0 0 752 800. 500 800 0.00% 322 POSTAGE ❑ 0 0 0 0 200 200 0,00 % 329 FINANCIAL SERVICES 0 0 0• 4,444 8,000 6,000 6,000 -25,00% 334 COMPUTER SERVICES 0 0 0 0 0 2,000 500 .0.00% 352 GENERAL NOTICES' 0 0 0 p 0• :0 0 0.00% 361 GENERAL LIABILITY INSURANCE 0 0 0 0 0 0 0 0.00% 362 PUBLIC OFFICIAL'S LIABILITY INSUR. 0 0 0 0 0 0• 0 0.00% 402 REPA IRIMAINTENANCE • 5,374 1,916: •2,616. 0 10,000 • 0 10,000 0.00% 433 DUES:& SUBSCRIPTIONS 0 0: 0 0 p• ❑ 0 0:00% 460 SEWER INSPECTIONS 0 .0 ❑ 23,800 0. ❑ 20.000 0,00% 461 SEWER FLUSHING 0 ❑: 0 0 .0 ❑ ❑ .0.00% TOTAL OTHER:SERVICES.& CHARGES $15.049 $38,801. :$31,462.. $52 134 $56,300 $28,500 $75,100 :33,39% CAPITAL OUTLAY 540 HEAVY MACHINIERYIERUIPMENT 0 0 0 0 ❑ ❑ ❑ .0.00% 580 OTHER EQUIPMENT& IMPROVEMENTS 0 0• 0 0 0 •.0 0 •0.00% 720 OPERATING TRANSFERS • 1,500 1,500. 174,430 0 0 . 0 0 0.00% TOTAL CAPITAL OUTLAY TOTAL EXPENDITURES FUND BALANCE - JANUARY 1 EXCESS REVENUE OVER EXPENDITURES FUND BALANCE- DECEMBER 31 $1;500 $1;500 S174,430 $0 50 50 SO 0.00% $17,672 $40.320 $205,970 $52,289 $59,680 $31,715 $78,315 31.22% $241.,427 $262,425 $274,145 $121,019 $133;168 5150,834 $223,225 07.63% $20,998 $11,720 0,153,120) $12,147 $23,648 $66,411 $11,003-50.93% $262,425 .$274.145 $121,019 $133,166 $156,814 $223,225 $234,828 49.75% 45 CITY OF GEM LAKE, MN City Hall - 4200.Otter Lake Road. Gem Lake, MN 55110 RESOLUTION NO. 2008-13 16 DECEMBER 2008. A RESOLUTION ADOPTING THE FINAL GENERAL FUND BUDGET AND FINAL AMOUNT TO BE RAISED BY PROPERTY TAXATION FOR THE YEAR 2009 WHEREAS, the City Treasurer has presented a TOTAL (Proposed) Budget of. $711,177.00 which includes a General Tax Levy of $420,089.00 and a Debt Tax Levy of $23,200.00 for fiscal and calendar year 2009 based upon best estimates of costs for running the City of Gem. Lake in 2009; and WHEREAS, the City Council did review, on December .:16, 2008,.the TOTAL Budget and Tax Levy for 2009 including all revisions thereto as of the date first written. NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Gem Lake does formally adopt the 2009 Final General Fund Budget of $481,470.00and the Final Property Tax Levy of $44328.9.00 which includes a General Tax Levy of $420,089.00 and a Debt Levy of $23,900.00 for 2009 as prepared by the City Treasurer and amended by the City Council; BE IT FURTHER RESOLVED that the City Clerk is charged with Certifying said Tax and Debt Levy to Ramsey County Property Taxation and other government bodies for whom this information is required. The foregoing Resolution was offered by Councilor and was supported by Councilor and was declared adopted based upon the following vote: NAME EMEOTT WATSON SCHILLING RASUMSSEN ARTIG- SWOMLEY Vote. Attest I, WILLIAM F. SHORT, the duly qualified City Clerk for the City of Gem Lake, County of Ramsey, State of Minnesota, do hereby certify that the foregoing Resolution is a true and accurate representation of action taken my the City Council of the City of Gem Lake on the date.. first written. 16 Decemher 2008 WILLIAM F. SHORT, City Clerk Lookfor us on the World Wide Web at gemlakernn.org 46 CITY OF GEM LAKE 2009 BUDGET December 16, 2008 2009 PROPOSED BUDGET and PROPERTY TAX LEVY 2009 PROPOSED BUDGET & PROPERTY TAX LEVY Strives to deliver in the most cost effective and efficient and effective manner the best municipal services available and In so doing, ensure the highest quality of life for residents and property owners. 47 2009 PROPOSED BUDGET & PROPERTY TAX LEVY 4.$711,177 in Total Budgeted Expenditures for. All Funds. *11.090I0 increase from 2008. bA General Fund Operating Budget of $481,470, 0 10.48%. increase from 20.08. *A Total Property Tax Levy of $443,289, e i..328% decreasefrom the. 2008 levy. Proposed 2009 Budget Total Expenditure Budget $71 1 ,177 ,A238+AcA1 6EWEKII/APS ed ELM, TYPE 48 Special Revenue Funds SO Capital Improvement Funds $Q 49 General Fund $481,470 ---- aw. e,.ict:ea E W Enoriarts IP',D IY, e e. General Fund ▪ Accounts for the operations of the City. • General Fund budget is proposed to increase 10.485%. ■ Main revenue source is property taxes. 50 2009 Proposed General Fund Expenditures of $48.1,47.0 rDParitJ an: OEPAktMENi General Government budget proposed at $239,923 a decrease of 11,045% ad, 1.4..Erdvs..giEli Public Works budget is proposed at $100,950 an 35.1.2% increase 51 Public Safety budget is proposed to increase 18.69% to $110,597 General Fund Revenues ]Otri PFCPOSCO leVEFAIE.S. 9Y. [insSsrAmk Revenue Changes Permit revenues kept constant with 2008 budget. 2008 includes animal license renewals (2-year license) *Charges For Services increased new investment administrative charges budgeted in 2009. *Interest earnings estimated to decrease slightly. 52 General Fund Property Taxes * Largest revenue source. Proposed to decrease 4.99%. • Fiscal Disparities Revenue will be $13,183, which is a 17.63% increase. General Fund Tax levy proposed at $401,906. .Is a 4.62%. increase. - levied for tax anticipation in 2008. Total Proposed 2009. Property Tax Levy Property Tax * Fiscal Disparities • ❑perating Levy • Debt Levy based on Tax Capacity • Total Levy Based on Tax Capacity $ 306,906 13,183 $ 420,089 23,200. $ 443,289 Tax Capacity increased 6.51.2% $1,335,033 rTJ 1,mono ccogiaci MCITY 53 City's Proposed 2009 Tax Rate 35.5788% 1 L2D.33 Lice AND PP2 IA! City's Proposed Tax Rate 35.5788% SWUM.: ivan: E. PAU i."11.EnymM• Y..t.Y.15 MGM] I 1.1.004.1-01,5 TOMM-P .d7t rum.. .0 ME•1 mm .0 co moo. • m Decrease of 7.8161% Proposed for 2009 Examples of property taxes (with past year comparisons) 54 2009 Property Tax Breakdown Property Tax Mixtri buck ri Ramsay County d295% 55 How a buyer sees your home How the Ramsey County Assessor sees your home Changes in Market Values Set by Ramsey County, ..40, 5O% of properties had decreases or no increase (81 parcels). 41.50% of properties had an increase of 0% - 20% (83 parcels). * 18.00%. of properties had increases greater than 20% (36 parcels). • Median value is now. $286,600. compared to $300,050 last year, a decrease of 4.50%. 56 Examples of Property Taxes (assumes a 4.5% market value decrease) sxas st sn flaw IYA .ire FlRcevi T TmEs >7 sv._�w scars . s xa rairR'M1.CWn.N.USFL+SE!1s9fs:11.gp3U.1?{x(yr9:3W25:4s..'.'W..! How to Calculate your Property Taxes Taxes based on Tax Capacity: *Multiply the 15t $500,0O0 of market. value by 1% •Multlply any market value above $500,000 by 1,25%. *Add the two together for your property's tax .capacity.. •Multiply the tax :.capacity by 35.5788.%. •Equals the tax based on tax capacity. Proposed 2009.Tax Levy Other Services Avg. Monthly Casts RefusejRecycie $14,10 Phone $36.08 v Daily Newspaper $34.84 Cable TV $46.99 ▪ Internet (cable)$45.95 ▪ 15 Gallons of Gas ($1.75/Ga1.) $26,25 Monthly City Service Costs: Public Safety $18.50 • Public Works $21.91 • General Gov. $40.14 • Debt $ 4.45 Total $65.00 [fi2se0 vn of 1m Lted annual Oty'taaes ar $1,020. fore Roma ra[uada[median Value of $286,600 for.2009) 57 Summary: Total Expenditures for all Funds. $71 1, 177. . Increase of 11,09% ▪ Total General Fund $481,470, Increase ❑f 10.48% ▪ Total Property Tax Levy of $443,289. . Decrease of 1.328% Tax Capacity of $1,335.,033. • Increase of 6.512% 2009 Tax Rate of 35.5788% • Decrease of 7.8161% from 2008 ??7777?7?????777777?? Questions? ??????7??7??? Action Requested: Adopt A Resolution Adopting the Final General Fund Budget and Final Amount to be Raised by Property Taxation for the Year 2009: NOW, THEREFORE BE IT RESOLVED, that the City Councilpf the .City of Gem Lake does formally adopt. the:2009 Final Genera! Fund Budget of$481,470.and the Final Property 'Tax: Levy of $443 289. which includes a General Tax Levy of $420,089 and a Debt Levy of$2.3,900 for 2009 ... 58 NEW BUSINESS - J MEMORANDUM TO: CITY COUNCIL FROM: PATTI WALSTAD DATE: DECEMBER 15, 2008 SUBJECT: BUSINESS LICENSING On February 19, 2008, the City Council passed Ordinance No. 84 pertaining to the licensing of businesses in the City of Gem Lake. This is set to begin in 2009. At this time I would like to verify that it is still your intent to start the licensing beginning January 1, 2009. I've attached for your review a letter which would be sent to all businesses explaining the reason for the Ordinance. I've also drafted the. Business License Application form (attached). The letter would be sent to inform the businesses the reason/intent of the Ordinance. nswis cc:admin file b cclicensing 59 CITY OF GEM LAKE, RAMSEY COUNTY, MINNESOTA ORDINANCE NO.84 AN IDRDINANCE ESTABLISHING A GENERAL PRACTICE AND PROCEDURE FOR THE LICENSING OF BUSINESSES WITHIN THE CITY. THE CITY COUNCIL OF THE CITY OF GEM LAKE ORDAINS: SECTION I. GENERAL LICENSING POLICIES AND PROCEDURES. 1.1 The City Clerk shall be responsible for processing and issuing city licenses. 1.2 Revocation and suspension of licenses. 1.2.1 The City Council shall have the power to suspend or revoke the license of any person licensed by the City found to be in violation of the terms of their license or other applicable laws, providing the person holding such license is given 20 days' notice and granted the opportunity to be heard before such action is taken. If and when such notice is sent to the legal address of the licensee and he fails or refuses to appear at the hearing, his license will be automatically suspended or revoked five days after the date of the hearing. 1.2.2 When a license is suspended under 1.2..1, the period of suspension shall not be less than 30 days nor more than one year, such period being determined by the city council. 1.2.3 When any person holding a license issued by the City has been. convicted for the second time by at court of competent Jurisdiction for violation of any of the sections of a City ordinance relating to the subject matter of the license, the city council shall revoke the license of the person so convicted, Such person may not make application for a new license for a period of one year. 1,3 Enforcement and Penalties. in addition to any fines, costs, or assessments provided for by City Ordinances, the City may prosecute a violation of any provision of this chapter as a misdemeanor, and a parson, if convicted, may be punished by the maximum fine and term of imprisonment provided by Minnesota Statutes § 609.02, subd. 3, as that statute may be amended from time to time SECTION 2. FEES. Unless otherwise specifically or expressly provided, the amount of fees due the city for the licensed activities described in this chapter shall be set from time to time by the City Council, and a schedule of such fees shall be on file and available for inspection by the public. 2'd S91..2--L11. I T 59I 60 3x.ul I.J 3 wIJES:at soca .Si oeI SECTION 3, POSTING OF BUSINESS UCENSES, Business licenses, Issued by the City of Gem Lake, shall be posted in a conspicuous location in the licensed business location, viewable to the public who visits this licensed business. SECTION 4. SEVERABILITY. Should any section, subdivision, clause or other provision of this Ordinance be held to be invalid by any court of competent jurisdiction, such decision shall not affect the validity of the Ordinance as a whole, or of any part thereof, other than the part held to be invalid. SECTION 5. EFFECTIVE DATE, This Ordinance shall take effect and be in force from and after its passage and publication, Dated: F t7 , Zr' Paul. Emeott,Mayor Bill Short, City Clerk E'd SBL2-Lire, (ISS1 61 3)1Ef1 14.5. A1137 14E3ES : C71-Bt]Cl2 SI O t[ CITY OF GEM LAKE, MN 4200 Otter Lake Road Gem Lake, MN 55110-3227 Telephone 651-747-2790 E-mail City[a7gemlakeMN.orq ❑ecember 22, 2008 Dear Gem Lake Business: On February 19, 2008, the Gem Lake City Council adopted a Business. License Ordinance. (A copy of the Ordinance is enclosed for your information.) The purpose of enacting this Ordinance two fold: (1) To insure that all businesses operating in Gem Lake are complying with City Codes, State and Federal regulations, and applicable fire codes so as not to create a public nuisance which could affect the general health, welfare and safety of the citizens of Gem Lake; and (2) To help identify business locations and types. Enclosed please find a Business License Application form and the Certificate of Compliance Minnesota Workers' Compensation Law form. Please complete the forms and return to the White Bear Township Administrative Offices, 1281 Hammond Road, White Bear Township, Minnesota 55110, along with a check in the amount of $75.00. Please note that payment of the Business License Application fee does not constitute issuance of a business license, an inspection of your business must be performed by the Township's Building Inspector prior to issuance of the license. Please call the Township Office at 651-747-2750 to schedule an inspection of your business. Thank you. Sincerely, MIKE JOHNSON Building Inspector MJ/psw cc;admin.fle -b:gembus-09 62 CITY OF GEM LAKE, MN 4200 Otter Lake Road Gem Lake, MN 55110-3227 Telephone 651-747-2790 E-mail City(a7,gemlakeMN.org BUSINESS LICENSE APPLICATION Name of Business: Address: Owner Name: Address: Business Phone: Home Phone: Cell Phone: Type of Business Conducted: Number of Employees: ENCLOSED IS THE SUM OF $75.00 REQUESTING THAT A BUSINESS LICENSE BE GRANTED PURSUANT TO CITY ORDINANCE NO. Applicants Signature Date + Licenses are valid January. 15t to December 31st of each year. To Be Completed ky Staff: Date Request Received: By: $75.00 Fee Paid ❑ Yes ❑ No License Approved: ❑ Yes Date ❑ No Look for ❑s on the World Wide Web at gemlakemn.org 63 Certificate of Compliance Minnesota Workers' Compensation Law PRINT IN INK or TYPE, Minnesota Statutes, Section 175. 182 requires every stateand local licensing agency to withhold the issuance or renewal of a license or permit to operate a business or engage in any activity in Minnesota until the applicant presents acceptable evidence of compliance with the workers` :compensation insurance coverage requirement of Minnesota Statutes, Chapter 176. The required workers' .compensation Insurance information is the name of the insurance company, the policy number, and the dates of coverage, or the permit to self: insure, if the required information is not provided or is falsely stated, it shall result in a $2,000 penalty assessed against the applicant by the commissioner of the Department of Labor and industry... A. valid workers' compensation policy must be kept in effect at all times by employers as required by law. BUSINESS NAME (individual name only IF no company name used) LICENSE OR PERMIT. NO (if applicable) ❑BA(doing business as name) (if applicable) BUSINESS. ADDRESS (PO Box must include street address) CITY STATE ZIP CODE YOUR LICENSE OR CERTIFICATE WILL NOT BE ISSUED WITHOUT THE FOLLOWING INFORMATION. You must complete number 1, 2 or 3 below. NUMBER COMPLETE THIS PORTION IF YOU ARE INSURED: INSURANCE. COMPANY NAME (not theinsurance agent). WORKERS' COMPENSATION INSURANCE POLICY NO. EFFECTIVE DATE EXPIRATION DATE NUMBER 2 COMPLETE THIS PORTION IF SELF -INSURED: 0 I have attached, a copy of the .permit to self insure, NUMBER 3 COMPLETE THIS PORTION 1F EXEMPT: I am not required to have workers' compensation insurance coverage because: L] I have no employees. I have employees but they are not covered by the workers' compensation law:. (See Minn. Stat § 176 041 for list of excluded employees) Explain why your employees are not. covered: ❑ Other:: ALL APPLICANTS COMPLETE THIS PORTION: I certify that the information provided on this form is accurate and complete. If I am signing onbehalf of a business, t certify that I.am authorized to sign on behalf of the business. APPLICANT SIGNATURE (mandatory) TITLE GATE NOTE: If your Workers' Compensation policy is cancelled within the license or permit period, you. mustnotify the agency who issued the license or permit by resubmitting this: form.. This material canbe made available in different: forms,such as Large print, Braille or an a tape. To request, call 1-8O0-342.5354 (DIAL-DLII Voice or TDD (6511297-4192. MN LIC.04 (11/08) 64 !i RPORATE MEC.HANI CA 10/3/08 Paul Emeott Mayor of Gem Lake 4200 Otter Lake Rd White Bear Lake, MN 55110 Subject: Inspection Maintenance Program for the HVAC System Dear Mr. Emeott: This proposal consists of semi-annual maintenance inspection visits to provide seasonal cooling and heating start-ups. All required cleaning, adjustments and inspections necessary to meet or exceed the manufacturers suggested maintenance schedule are included. One condenser coil cleaning is also included. Our service program will increase the life span of your equipment, save energy and reduce emergency repairs and down time. The. Corporate Mechanical, Inc. service agreement offers a "get what you pay for" approach to maintenance cost. You do not need to pre -pay; payment will be due 30 days after each inspection. Corporate Mechanical, Inc. will provide the services checked below in accordance with the tasks indicated on the service checklist: X General Services X Air Conditioning. X Air Handling X Temperature Control X Annual Cond. Coil Cleaning Air Filters Changed L} X 1 Year X Heating — General X Forced Air Heating X boiler — Hydronic W Other Services Belts. Corporate Mechanical, inc. will provide maintenance services indicated on the maintenance checklist as. required. The duration of each inspection is not to exceed the following labor hours: 4 Spring Mid -Summer 4 2 Fall Condenser Cleaning Mid -Winter Page 1. of 2. The following is a review of equated cost for the proposed services. Annual Service Labor Hours 8 Preferred Customer Labor Rate -Regular Time $92.00 Annual Not to Exceed Labor Total Annual Cost of Coil Cleaning and Truck Annual Not to Exceed Maintenance Costs (2008) $1,03.5.00 $736.00 $299.00 All the above pricing includes labor, basic lubrication materials, and tax. All other parts, belts, filters, repair labor and refrigerants are not included in the above pricing. At Corporate Mechanical, we develop a close relationshipwith our customers, their buildings and their equipment, We take a "systems" approach to HVAC service, meaning that we look at the complete HVAC system and how it works together, not just a specific piece of equipment_ Our service personnel, account managers and engineers work with you, suggesting changes and improvements to keep your equipment operating at peak efficiency levels and to maximize its operating life. A Preventive Maintenance Agreement with Corporate Mechanical will give you peace of mind that the service will be completed by some of the top technicians available and will be completed when promised. We pride ourselves on quality workmanship, excellent communication and competitive pricing. Your success is our success. These are the reasons that we are the fastest growing HVAC service contractor in Minnesota! Thank you for your consideration and time. If you have any questions please do not hesitate to call me. Sincerely, Trevor McCulloch Account Manager 763-533-3070 ext #35 Office 763-533-2464 Fax 612-369-1272 Cell tmcculioch a©corporatemechanical.cam ENERGY STAR PARTNER Page: 2.of.2. Preventative Services Agreement. Gem Lake City Hall Paul Emeott Mayor of Gem Lake 4200 Otter Lake Rd White Bear Lake, MN 55110 PREVENTATIVE MAINTENANCE PROGRAM Work reports will detail the work performed and be left at your location at the end of the inspection The maintenance labor includes the tools and instruments required to ensure optimum efficiencies and comfort. Drive time, taxes and truck charges are included. If a mechanical problem is found, Corporate Mechanical, Inc. will provide recommendations for corrective action and pricing. Corporate. Mechanical, Inc. will provide the services checked below in accordance with the tasks indicated on the service checklist: X General Services X Heating General X Air Conditioning X Forced Air Heating X Air Handling X Boiler— Hydronic X Temperature Control Other Services X Annual Cond. Coil Cleaning Belts Air Filters Changed (J X / Year LABOR RATE All labor and material under this agreement will be invoiced on a time and material basis, and scheduled during regular time hours. Labor to complete scheduled maintenance will be performed on straight time. *2008--2009 preferred customer labor rate $92.00 / Hour *2ooa.20o9 Truck charge $35 00 with a $5.00 fuel surcharge MAINTENANCE SCHEDULE Corporate Mechanical, Inc. will provide maintenance services indicated on the maintenance checklist as required. The duration of each inspection is not to exceed the following labor hours: 4 Spring 4 Fall 2 Condenser Cleaning Mid -Summer Mid -Winter 5114 Hillsboro Ave N e New Hope, MN 55428 Phone: (763) 533-3070 a Fax: (763) 533-3464 ♦ e-mail: ccorpmech@cs.com EQUIPMENT LIST The following equipment shall be serviced under this agreement: Qty Component LocationfServes Manufacturer Model Maintenance 1 Air Handier Meet Room Mquay PO-1495-002 X2 1 Air Handier Mech Room Mquay PO-1495-001 X2. 2 CO2 Sensor Oftice/Meet Room X2 2 Condensing Unft Zone 1 / 2: Aaon X2 1 HW Boiler Mech Room Wellman X2 2 HW loop Manifolds Mech / Meet Xi 1 Tank less WH Mech / Room Rheem X1 PROVISIONS The following provisions shall constitute a part of this agreement: The price for the services described for 2008-2009 season: $1,035.00 *Optional Services Annual water treatment inspection $120.00 *Water for radiant Beat loop will be tested, and a full report will be supplied for the customer_ Additional treatment will incur a separate charge. Semi-annual Controls inspection and maintenance $840.00 *Price Includes truck charge and fuel surcharge. Contract start date: ** This contract will renewannually without notification. A price increase may occur due to increased labor or parts costs. The contract can be terminated at any time with written notice. PURCHASERS' ACCEPTANCE SELLER'S ACCEPTANCE Paul Emeott Mayor of Gem Lake 4200 Otter Lake Rd White Bear Lake, MN 55110 (Purchaser's signature) (Date) ATTACHMENTS: Schedule of Work Corporate Mechanical Trevor McCulloch 5114 Hillsboro Ave New Hope, MN 55428 (Seller's Signature) (Date) ENERGY STAR 5114 Hillsboro Ave N t New Hope, MN 55428 Phone: (763) 533-3070 ♦ Fax: (763) 533-3464 + e-mail: ccorpmech@cs.com TERMS AND CONDITIONS 1. Access — Purchaser agrees to furnish safe, free and timely access to all equipment and systems covered by this agreement. 2. Excluded Service — This agreement does not include the maintenance, repair or replacement of recording or portable instruments, electrical disconnect switches, casing or cabinets, insulation, gas lines, domestic water lines or nonmoving parts such as ductwork, boiler shell, tubes refractory material. In addition, Corporate Mechanical, Inc shall not be required to furnish any equipment or service or to make any special tests that are commended or required by insurance companies, governmental authorities or equipment vendors. 3. Limitation of Liability — Corporate Mechanical, Inc. shall not be liable for: (a) Damage or loss resulting from freezing, corrosion, electrolysis, drain stoppage or plumbing failure of any utility service, low voltage conditions, lightning, single phasing or other electrical abnormalities. (b) Damage or loss resulting from improper operation or misuse of equipment by Purchaser's employees, agents or tenants. (c) Damage, loss or delays resulting from fire, explosion, flooding, the. elements, strikes, labor troubles, civil commotion or any other delay caused by occurrences beyond it's control. (d) Injuries to persons or damage to property except those directly caused by negligent acts or omissions of Corporate Mechanical, Inc, employees. (e) Expenses incurred in removing, replacing or refinishing part of the building structure necessary for performance of this agreement. (f) Lost profits or other consequential damages, even if Corporate Mechanical, Inc. has been advised of the possibility of such damages. 4. Exclusion of Warranties — Purchaser understands that: (a) Services to be performed under this Agreement are not a guaranty against obsolescence or of normal wear. (b) Inspections shall not constitute an approval or guaranty of equipment condition or system design and performance. Page 1 of 2 Corporate Mechanical, Inc. 5114 Hillsboro Ave N • New Hope, MN 55428: •.Phone! 763/533-3070 • Fax 7631533-3464 (c) Corporate Mechanical, Inc. has made no warranties, express or implied, and representations, promises or statements with respect to the equipment, its performance or fitness. 5. Events of Default — The occurrence of any of the following without the prior written consent of Corporate Mechanical, Inc. shall constitute and event of default: (a) Failure by Purchaser to make any payment due to Corporate Mechanical, Inc. within fifteen (15) days after the same becomes due and payable. (b) Making of any alterations, additions, adjustments or repairs to equipment by any party other than Corporate Mechanical, Inc. (c) Assignment of this Agreement by Purchaser. (d) Breach by Purchaser of any other term of this Agreement. 6. Remedies — Upon the occurrence of an event of default or at any time thereafter, Corporate Mechanical, Inc. may: (a) Refuse to furnish service to. Purchaser. (b) Terminate this Agreement by notice to Purchaser (c) Exercise and enforce all other rights and remedies available to Corporate Mechanical; Inc. 7. Duration and Termination — Upon execution of this Agreement, it shall become effective and remain in force from year to year unless cancelled. Except as otherwise provided in this Agreement, either party may cancel this Agreement by giving theother party 30 days written notice at any time. 8. Notices — All notices and demands shall be in writing and shall be deemed given when personally delivered or mailed to the address indicated on the first page hereof or such other address as either party may designate by notice to the other. 9. Miscellaneous — This Agreement contains the entire understanding of the Purchaser and Corporate Mechanical, Inc. and supersedes all prior negotiations, agreements and proposals concerning similar services. A modification, amendment, release or waiver of any provision of this Agreement shall be effective only if made in writing and signed by the party to be bound thereby. The term "This Agreement" includes any future amendment made in accordance herewith. No delay or failure by Corporate Mechanical, Inc. in the exercise of any right or remedy shall constitute a waiver thereof. The laws of the State of Minnesota shall govern this. Agreement. Page 2 of Corporate Mechanical, Inc. 5114 Hillsboro Ave Ng New Hope, MN'55428 • Phone: :7631533 3070 • Fax: 763/533-3464 Schedule of Work ro Check amperages and .voltages Inspectmanual shut-off and throttling valves Lubricate movingparts as scheduled. Inspectmotorsand starters Tighten electrical connections Visually inspect system piping and insulation Check and calibrate safety controls 1146 ?Y •J�aa x�r E Check for fuel leaks Z Check venting system E: Clean andcheck pilot Z Clean and inspect burner ports Z Clean and check power vent or combustion fan motor. • ® Clean and inspect heat exchangers as scheduled • Test temperature risethrough unit ® Check pilot auto re -light sequence • Check for evidence of flameroll-out Ej Check flame safeguard system Z Check draft. controls • Check/replace oil nozzle El Checkand adjust oil pump pressure Check oil tanks for water and sludge. ▪ Recommend fuel oil treatment as. required • Checkfor adequate combustion air to burnerfrom outside Z Run flue gas analysis test for optimum efficiency when required Ati E] Clean andcheck burner profile plates ❑ Check flame safeguard system ❑ Check air inlet. screen ❑ Check and adjust burner and damper linkages ❑: Check for cracked or corroded ignition and flame rod insulators ;•. tt Z Inspect fan pulleys and drives Z Adjust belt tension El Replace belts as required • Inspect vibration isolation mounts ®. Inspect and clean condensate drains ❑ Change filtersas scheduled. ® Drain and winterize chilled water coils ® Inspect.airside transfer surfaces i�;•�p'Sr.� 1iF;.1�: EIZZEISIMIZIEZEIZZE1121 pal ❑E ®EI®®®®®❑ Z ®® Spring start-up Fall shut down Check refrigerant charge Check compressor oil level (semi -hermetic only) Check oil as scheduled (semi -hermetic only) Clean air-cooled condensers as scheduled Inspect air-cooled condensers Check expansion valve Check compressor un-loader operation Check operation and setting of pressure: controls Off season service ofabsorption/centrifugal chillers Inspect and service cooling towers Check operationof heat pump reversing valve Check operation of condenser fan motor Megohni test compressor motors Open, clean and test low water cutoff and other safety controls Check and test relief valve Inspect combustion fire box and note refractory condition Drainand flush the boiler (steam only) Clean mud legs (steam only) Inspect all surfaces for scale and corrosion Review and not blow -down. schedule Chemically clean water pumpsand drain receiver Check feed water pumps and drain receiver (steam only) Drain expansion tanks as needed (water only) Note water level and record any loss of water (water .only) Prepare boiler for inspection by insuring company or state inspections Service circulating pumps Check for leaking steam traps ® Adjust and calibratecentral system ® Lubricate and adjust dampers and linkages ® Check proper operation of economizer cycle. E Check operation of individual air distribution boxes Z Servicepneumatic air compressor ® . Service. refrigerated Air Drier ® Check operation of thermostats as required i [] Service. humidifiers: ® Service electronic air cleaner ® Service domestic water heater * As Requested Page 1 of 1 Corporate Mechanical,.Ine... 5114 Hillsboro Ave N •:New Hope. MN 55428 • Phone' 7631533-3a7o ■ Fax: 763/53.3-3464 email: ccorpmecltRcs.corn November 2008 CITY OF GEM LAKE, MN 4200 Otter Lake Road Gem Lake, MN 55110-3227 Telephone 651-747-2790 Planning Commission results, 11-10-2008 The November 2008 Gem Lake Planning Commission meeting was called to order at 7:05 by Chairman Lindner. Present were Commissioner Craig Rafferty.. Also present was alternate commissioner Beth Herzog, Gretchen Artig-Swomley, Trevor Oliver, Gary Tangwell, Rob Hansen, and. Mayor Paul Emeott. Zoning Ordinance Paul Emeott reviewed the draft zoning map intended to reflect the new zoning ordinance. The R4 from the existing zoning ordinance area remains the same. The. R2 and R3 from the current ordinance has been combined into one area identified as R3. Discussion then turned to the new residential categories, RE (residential estate) with 5 acre minimums and RX (residential executive) with threeacre minimums. The "Barn Lot" .(called such because for years the Lunde designed barn andoutbuildings were on this parcel though now the barn has been relocated to another parcel) on our draft map was listed as RE though the ensuing discussion revolved: around it possibly beingplaced in RX. Trevor Oliver said it could go in either, .but the question is how small the city wishes to make. lots of this parcel. Keeping it "RE" Iimits future subdivisions; while classifying it as RX would allow for more individual lots. Thereare some existing conditions toconsider before any decision is ever made. First, this lot is part of an existing planned unit. development (PUD) that dates from the 1980s or 90s (even though PUD was not. officially part of the city zoning ordinance until the last year or two). Also, the South Road Owner's Association set limits on how many parcels can be served by the road they own in common. While the debate wavered between placing the "barn lot" in either estate or executive zoning district, the question of what is the intended result kept coming up. We opted to keep it in theestate district and add other parcels near it for better consistency around the lake. We then focused on the golf course and the fact that it should operate under a conditional use permit (CUP). The City cannot force a.CUP on the golf if they currently are a conforming lot and/or if the golf, course` predates the current. zoning ordinance (which dates .from about 1963). The balance of our night involved discussion on the "Gateway" planning area. We reviewed Paul's draftof the residential mixed use (RMU) which allows for different types of residential uses within a parcel that may include certain commercial uses if they compliment the residential uses. Since a master; plan is required for developing this area, the city will have proposals reviewed by a planning consultant as determined by the city. Marc Putman is one example, but not necessarily the .only option. Look for us on the World Wide Web at gemlakemn.org Rob Hansen questions the logic of the RMU because it doesn't reflect the intent of the comprehensive plan which allows for other types :of mixed uses (business -oriented) along. County Road E Lindner said the current map does not reflect thedecision to have more intensive commercial mixed uses closer to Tousley Ford which then transitions to more residential uses moving westward. Trevor also recommended cleaning up redundancy as both. Paul's proposed sections 9 and 14 reflect the needfor master planning. We then discussed identifying the Gateway area as its own zoning district. This appears attractive as it gives both the City and future developers maximum flexibility in whatever future plans are presented. Per Trevor, there needs to be work focused on giving the "shapes" as suggested by Marc Putman some meaning. The shapes as they appear on Marc's concept plans could beanything from single family houses, to multifamily houses, to strip malls, to whatever would appropriately fit within the parcel. We will try to have Marc attend an upcoming meeting to exp!aln the intentions of his concept plans compared to us attempting to define them in our zoning ordinance. If the Gateway area becomes a zoning district several items will need to be considered. Mixed uses, PUD, Marc. Putrnan's intent, form -based options, and infrastructure will all need to be included as part of the discussion. Goals Gretchen suggested the Planning Commission set goals for itself for the year 2009 as a way of gauging its progress and success. Future Planning Commission Since. Lindner was elected to the city council, there will be a new chairperson for the 2009 Planning Commission. The city council will consider those candidates who are interested. There being no further business Lindneradjourned the meeting at 9:23PM. The. December Planning Commission meeting will be moved to Tuesday, December 9 to accommodate White Bear Township's budget meeting scheduled for December 2. Jim Lindner Planning Commission chair Look for us on the World Wide Web. at gemlakemn.org. Page 2 of 2 Saint Paul - Ramsey County Public Health Environmental Health Section 2785 White Bear Avenue, Suite 350 Maplewood, MN 55109-1320 Forwarded message =rom: "McCoy, Deborah" <Deborah.Mr ay@GQ_PAMSEY.MN.LiS> ro: <city@9e.13 JalKemn otTgg> )ate: Thu, :8 Jan 2009 15;50:26 +0000 'Subject: Reimbursement for 2008 SCORE funds https://remait.co.ramsey ,mn, us/Jean.Reiterllnbox/Fwd: %20Reimburseinent%2.0for%20200 8... 1/9/2009 CITY OF GEM LAKE 4200 Otter :Lake. Road White Bear Lake, MN 55110 . (meth; itasterc Minutes of Gem Lake City. Council Meeting. 18 November 2008 The regular meeting of the City Council of the City of Gem Lake was called to order by Mayor Erneott on Tuesday, November 18, 2008 at 7:05 pm in the Gem Lake City Hall meeting room. The followingmembers were present: Mayor Paul Emeott; Council members Gretchen Artig-Swomley, Tom Rasmussen, Chuck Watson, and Hutch Schilling. Also present were Attorney Pat Kelly, City. Treasurer. Jessie Hart. and Teresa Tice, Recorder: Other members of the public were also in attendance per the sign in sheet sent around the rooin. APPROVAL OF AGENDA AND .MEETING MINUTES A) Minutes of City Council meeting of October 2008: Upon motion by Schilling, seconded by Artig-Swomley, the. council approved the minutes of the October 2008 Council meeting. Ayes — 5 Nays - 0 B) City Council Agenda: Mayor .1 meott called for additions, deletions andcorrections to the agenda. Council member Artig-Swomley requested a New Business item L) Thankyou to outgoing mayor/council member and welcome to incoming: Upon motion by Watson, seconded by Schilling, the:. council approvedthe agenda for the November 18, 2008, Council. meeting. Ayes — 5 Nays --0 COMMITTEE REPORTS Planning Commission November meeting report (Jim Lindner): Jim Lindner summarized the last planning commission meeting. Lindner stated that the planned goals for this committee in 2009. include Zoning ordinance, Comp Plan completion, and chair and membership of Planning Commission as Jim Lindner has been elected onto.. the City Council. Upon motion by Artig-Swomley, seconded by Schilling, the council approved .the. November 2008. Planning .Commission: meetingreport with minor typo corrections. Ayes — 5 Nays —0 PRESENTATIONS FROM THE FLOOR Mayor Emeon opened.:the floor to the.public at 7:14 p.rti. There being no speakers, Mayor Emeott closed•the floor to: the public at 7: 14.. OLD BUSINESS. A) City Newsletter (Artig-Swomley): Topics proposed for future editions of the city newsletter to include incomingand outgoing members :ofthe City Council, Updates from the Comp. Plan, Zoning ordinances, information about the fox speciesfound in Gem Lake area, concerns about the economy and the re -assurances about the impact. for the City, possible comment regarding abandoned houses in the city. B) City MS4 report for 2007 (Watson): Justin Gese will address this topic under new business. C) Award Lawful Gambling proceeds from 2007-8 (Jessie Hart): Check has been sent to the White Bear Lake Food Shelf and Lake Area Transit as approved at last city council. meeting. At December City Council meeting, moreinformation will be gathered regarding a Defibrillator purchase recommendation. Training will be in 2009. Also plan to give money to Willow Lane Elementary after obtaining more information about their needs. D) Shall the .:City of Gem Lake establish a Storm Water utility to help pay for stnrmwater projects? Mayor Emeott suggested that Gem Lake use thesame method of charging for Storm Water utility as VALAMO. Their plan is simple and easy to understand. Residential is charged 1 unit commercial another; and acreage is figured in. It would be billed same as sewer/water. The City of Gene Lake has some sewers that need cleaning: out. The fine can be $1.0,000/dayloccurance if they start to fail. These types of projects would be funded by thisutility charge .in the future. No vote was taken. NEW BUSINESS A) Approval of payment of claims for October -November 2008: Mayor Emeott referred the Council members to. the listing of payments requiring approval. Discussion occurred around payment of a claim for the addition<of pavement on a resident's driveway so water doesn't continue to run down it. This was done after review of the property by the City Engineer.. Resident Bob Uzpen stated that two other properties also had issues with water and that the city did not pay for the corrections. Mayor Emeott stated that the proper way to determine when the city should pay for .items like this was to have the City Engineer review it and make a judgment. Also a policy should be written for handlingsuch cases. City Attorney Kelly stated that consistency is iinportant. Having: the City Engineer review it is fair and partial. Motion by Rasmussen, Seconded by Artig-Swomley.that the City Engineer will review the two old claims as wellto determine if the city should reimburse the home owner for their costs was approved by. voice vote. Ayes - 5 Nays - 0 Payment of claims for time period above was unanimously approved as indicated. by Council member's.signatures. on this document. B) Financial Report - Sept -November 2008: Uponmotion by Schilling, seconded by:Artig-Swomley, the council approvedthe acceptance of the September -November 2008 Financial Report. Ayes 5 Nays - 0 C) City budget suggestions (Jessie Hart): Jessie Hart presented a memorandum to the City Council outlining a recommended 2009 budget and Levy. The certified preliminary tax levy of $473,289 which would have resulted in a tax capacity rate of.38,0604%, has been decreased with adjustments to the 2009 budget, to a projected tax rate of $35.5788%which is a reduction of 7.8 [6%. from 2008 rate. This -final budget and Levy will be voted on at the December .16,:2008 City Council. meeting. Jessie asked that if anyone had any changes they wished to see prior to thatpresentation, to please let her know. Council member Watson asked how we stacked upto other cities. Jessie Hart answered this question by referring the council to page eight of her memorandum entitled Ramsey County Local Tax. Rates. Gem Lake is third behind St. Anthony and Spring. Lake Park. However, North Oaks' rate:. ismuch lower as they have a homeowners association that pays for street maintenance and other services. Council member Schilling asked if the city could survive if any of the major business inthe city shut down. Hart indicated that the city has about a six month reserve. Il) Meeting of Canvassing Board. Elections 2008: Mayor Emeott indicated that the City of Gem Lake had zero rejected absentee ballots, All of the ballots have beenbrought to Ramsey County who is now in charge of all required recounts. E) Metro Council comments on 2008 Comp plan -- preliminary review: Mayor Emeott stated that comments have:. not arrived but are expected yet this week. F) City Engineer contract for 2009 (Justin Gese, SEH): Justin Gese presented a document with the updated fees for city engineer work by SEH. This contract has not beenupdated since 2006. Raterange will depend on the qualifications and experienceof the person neededto do the job. Upon motion by Schilling, seconded by Rasmussen, the council approved the acceptance of the. City Engineer contract for 2009 by voice vote. Ayes - 5 Nays-0 G&H) City Engineer comments on 2007 (and upcoming 2008) MS4 report and Mapping of Stormwater nutfalls from the city (Justin Gese): The city of Gem Lake has asked SEH to help with the MS4 report and mapping of stormwater outtalk as additional resources are needed togetthis completed. Council member Watson indicated that only about 40% of the last MS4 report is useful information for completion ❑f2007 and 2008's report, Justin Gese is proposing that SEII works with the city instead of doing it for them, obtaining online software thatwill assistin. this. Watson indicated that he has been working closely with the point person for this and thecity can not ignore this any longer. Attorney Kelly stated that it is good that the city has been working in good faith and keeping in contact with the point person, butthat the city needs to get this done. Jessie Hart stated that there is $10,000 in the 2008 budget that could be used for this purpose. Upon motion by Schilling, seconded by Artig- Swomley, the council approved to hire SEII. to help .with the MS4 reports to a price range up tobut not exceeding $10,000.by voice vote. Ayes -- 5 Nays — 0 I) City Engineer report of possible grants for "public improvements" — Economic Stimulus from Federal Government (Justin Gese): Jessie Gese indicated that the Federal Government is looking at providing grants to cover infrastructure improvements to cities including rail,transit, environmental, sewer, water, etc.: The cityshould be looking at what they inight wish to apply for if this is approved. It was discussed that the city looks for money available to fix failing sewers. SEH has already performed a feasibility study that could be used to apply for grant money. J) Snow plowing contract 2008-9 --Schifsky: Mayor Emeott provided a copy of the snow plowingcontract. for 2008-.9 submitted by T.A. Schifsky & Sons, Inc. Upon motion by Rasmussen seconded by Schilling, the council approved the acceptance of the 2009 Snow plowing contract from '1'.A, Schifsky & Sons, Inc by voice vote. Ayes — 5 Nays -- 0. K) ISTS system inspection report: An inspection was made of all 108 septic systems in Gem Lake as this is required every even year. Seven were found toneed maintenance pumping, two need new manhole covers, none were found in need .of immediate repair. Council member Watson asked what is theprocess if they found a failed system. Mayor Emeott indicated that the city would need to go after the owner to have it repaired. L) Thank you to council/mayor (Artig-Swomley): Council member Artig-Swomley asked if the: city should do anything as a thank you to outgoingmayor and city council member and to welcome newmayor and council member: Possibly doing something at next citycouncil meeting or private party using no public funds? Attorney Kelly indicated that the city needs to be careful if public funds were going to be spent on a party. Must be open to everyone, not private. Not that this cannot be celebrated but it must be done properly. It was decided that this would be looked into for January 2009 meeting rather than in 2008. L) Listof tasks the Mayor currently does: Mayor Ellicott passed out a list of additional task that he does above. and beyond his job duty so that the council canbe aware of things that will need to be delegated after he leaves office. These are tasks that are needed to keep the city running between city council meetings as there currently is no full time City Administrator. PRESENTATIONS FROM THE FLOOR Mayor Emeott opened the floor to the public at 9:29. There being no speakers, Mayor Enieott:closed the floor to the public at 9:29. FUTURE FUTURE CITY COUNCIL .MEETINGS: Next City Council Workshop — Workshop scheduled for Monday, December 1,.2008. Agenda item — Goals 2009 Next City Council Meeting -Tuesday, December 16, 2008. at 7:00 p.m. in. the Gem Lake City Hall. ADJOURN: The November 2008. regular meeting of the. City Council was adjourned at 9:29 p.m. .AUTFIORIZED: November 18, 20.08 APPROVED:. December 16, 2008 ATTEST: ATTEST: Teresa Tice, Recording Secretary Paul R. Emeott, Mayor Certified Copy. Attendance List for• £3ein Lake City Council Meeting:.Novetnber 18,,2008 Justin Gese Ken Lorenz Jim Lindner Steve and Beth Herzolt Bob Uzpen SBH-City Engineer Planning Commission Goose Lake Road Big Fox Road CITY OF GEM LAKE, MN City Council Agenda November 18, 2008 CALL TO ORDER By MayorEmeott at PM CALL OF ROLL Emeott, Artiig-Swomley, Rasmussen, Schilling, Watson OTHERS IN ATTENDANCE (Attach list) APPROVAL. OF CITY COUNCIL MINUTES AND AGENDA A) Minutes of City Council meeting of October 21, 2008 13) City Council Agenda for this meeting COMMITTEE REPORTS Planning Commission. November meeting report — (Accept report) PRESENTATIONS FROM THE FLOOR 5 minutes maximum allowed for this part of meeting OLD. BUSINESS A) City Newsletter — Next Edition features B) City MS4 report for 2007 — Chuck Watson C) Award Lawful Gambling proceeds from 2007 & 2008 D) Shall the. City of Gem Lake establish a Stormwater Utility to help pay for stormwater projects ? NEW BUSINESS A) Approval of payment of claims for October -November 08 8) Financial report-- Sept -Nov 08 C) . City budget suggestions D) Meeting of Canvassing Board - Election 2008 E) Metro Council comments: on 2008 Comp plan — preliminary review F) City Engineer contract for 2009 — SEH - Judson Geese G) City Engineer comments on 2007 (and upcoming 2008) MS4 report —Justin Geese H) Mapping or Stormwater outfalls fromcity-- required as part of City MS4 report I) City Engineer report of possible grants for "public improvements" — Economic Stimulus from Federal Government —Justin Geese 1) Snow plowing contract 2008-2009 - Scltifski` K) ISTS system inspection report PRESENTATIONS FROM. THE FLOOR 5 minutesmaximum allowed for this part of meeting. FUTURE CITY COUNCIL MEETINGS Next City Council workshop Monday December 1, 2008 7 PM - City Hall meeting room Agenda items — Budget Other date/time Next City Council meeting-- Tuesday, December 16,:2008 7 PM -City Hall meeting room Other time ADJORNMF,NT CITY OF GEM LAKE 4200 Otter Lake Road White Bear Lake, MN 55110 Minutes of Gem Lake City Council Meeting 21 October 2008 The regular meeting of the City Council of the City of Gem Lake was called to order by Mayor Emeott on Tuesday, October 21, 2008 at 7` 10 pm in the Gem Lake City Hall meeting room. The following members were present: Mayor;. Paul Emeott; Council members Gretchen Artig-Swomley,Tom Rasmussen, and Chuck Watson. Absent: Councilmember Schilling. Also present were Attorney Trevor Oliver, City. Treasurer Jessie. Hart and Teresa Tice, Recorder. Other members of the public were also in attendance: per the sign in sheet sent around the room. APPROVAL OF AGENDA.AND MEETING MINUTES A) Minutes of City Council meeting of September 2008: Upon motion by Rasmussen, seconded by Artig- Swomley, the council approved the minutes of the September 2008 Council meeting. Ayes —.4 Nays. -- 0 B) Minutes of the City Council Workshop of October 6,2008. None submitted. C) Minutes of. the.. Special .City Council meeting of October 10,.2008: Upon motion by Rasmussen, seconded by Artig-Swomley, the council approved the minutes of the Special. City Council meeting on October 10, 2008 approving election judges. Ayes — 4 Nays — 0 D) City Council Agenda: Mayor Emeott called foradditions, deletions and corrections to the agenda. Upon motion by Watson, seconded by Rasmussen, the council approved the agenda for the October 21, 2008, Council meeting. Ayes —4 Nays --0 COMMITTEE REPORTS Planning Commission .October meeting report (Jim Lindner): Upon motion by Artig-Swomley; seconded by Watson, the council approved thc October 2008 Planning Commission meeting report, Ayes —4 Nays -- 0 PRESENTATIONS FROM THE FLOOR Mayor Emeott opened the floor to the public. There being no speakers, Mayor Erneott closed the floor to the public. PUBLIC NOTICES None. OLD BUSINESS A) City Newsletter (Artig-Swomley): Topics proposed for future editions of the city newsletter to include: Veteran's Day -Profile of a veteran; Election results; New ordinances; Carbon Monoxide detectors. B) City MS4 report for 2007 (Watson): No report NEW BUSINESS A) Acceptance and approval of 2007 Financial Auditors report: Upon motion byArtig-Swoinley; seconded by Watson, the council approved that the 2007.Financial Auditors report be. accepted. Ayes —4 Nays — 0 B); Approval of payment of claims for September -October 2008: Mayor Emeott referred the Council meinbers to the listing of payments requiring approval. Mayor Emeott stated that one of the bills submitted is for the final payment to the contractor for city hall. Discussion occurred regarding what the next step is to contest some of the charges. Attorney Oliver suggested that the city may need to file a claim of protest with Rafferty with all of the grievances still outstanding, butthat he would need to look closerat the proper way to handle this.. Payment of claims for time period above, with the exception of the final payment tothe contractor for the Gem Lake :City Hall pending legal advice, was unanimously approved as indicated. by Council member's signatures on this document:. C) Approve new •City of Gem Lake Policy Book: Mayor Emeott referred Council members to their copies of a City of Gem Lake Policy .Book. This books takes.rnany of the frequently asked about ordinances and places them in a manual that the City Secretary can reference. It is a: synopsis of the ordinances as they currently stand with the exception of a new deer hunting policy. Discussion centered on the fact that some of these ordinances still need revision. Upon motion by Watson, seconded by Artig-Swornley, the council approve that the City of Gem Lake Policy Book be adopted with the addition of the deer hunting policy. Ayes —4 Nays —0' 13) Resolution 2008-10 — Certify delinquent sewer billings to Ramsey County: Mayor Emeott presented a resolution that gives the City Clerk authorization and direction to certify two delinquent sewer charges to the Auditor of. Ramsey County. for .inclusion in property taxes. Upon motion by Artig-Swomley, seconded by Watson, it is RESOLVED that the two delinquent sewer charges be certified to the Auditor of Ramsey County. Ayes - 4 Nays--- 0 E) Resolution 2008-11 — Certify delinquent fire inspection billings to Ramsey County: Mayor Emeott presented a resolution that gives the City Clerk authorizationand direction to certify five delinquent fire inspection charges to. the Auditor of Ramsey County for inclusion in property taxes. Upon motion. by Artig-Swomley, seconded by Watson, it is RESOLVED that the five delinquent sewer charges be certified to the Auditor of Ramsey County: Ayes-4 Nays: — 0 F) Acceptance of new City Ordinances: Upon motion byWaston, seconded by Artig-Swomley, the council approved the acceptance of City Ordinances: No. 87, No: 88, No. 89, No. 92, No, 95, No. 100, No, 102, and No. 104 by voice vote. Ayes —4 Nays 0 G) Approve publishing of synopsis of new Ordinances in White Bear Press: Upon motion by Watson, seconded by Artig.-Swoinley, the council approved the publishing of a synopsis of the new City Ordinances in the White Bear Lake Press. Ayes — 4 Nays — 0 H)'Shall the City of Gera Lake establish a Stormwater Utility to pay for stormwater projects? Mayor Emeott asked the council how they felt stormwater utility billing should be collected moving forward. Jessie Hart stated that currently storm water billing is part of each resident's property taxes. This results in someproperties paying more. than their fair share .of the costs and some with greater amounts of run-off vvater not paying any of the costs:. The Council agreed that an ordinance for Stormwater Utility should be put together and a fee schedule brought before the council for approval to bill thisaspart of the city Utility. Charge rather than in property. taxes. I) Possible Web streaming. of Gem Lake City Council Meetings usingcable casting equipment: Mayor Emeott asked the council if they felt there was resident interestin web streaming the: City Council meetings. Discussion that the city isn't legally obligated to do this, and being Gem Lake is such a small city, the cost would behard tojustify. itwas suggested that this idea.. be brought up again next year. Mayor Emeott also informed Council meinbersthat the city now receives $3000 per year. from Cot -mast for rightof way maintenance. J) .Presentation: Cerri Lake Quarterly Financial Report -- 3rd Quarter (Jessie Hart): City Treasurer Jessie presented the 31-d Quarter 2008 Financial report. The General Fund revenue is slightly above anticipated levels and expenditures are well below budgeted Levels. Treasurer Hart is anticipating that the City's expenditures will finish the year below or near budgeted levels while revenues will be above budgeted revenues. K) New City Policy on Investments (Jessie Hart): Jessie stated that having a formal written investment policy is important for the City of Gem Lake to have in place as it requires brokers and bankers to ensure what they are proposing complies with state statutes as wellasthe City's investment policies. In addition, by setting up an Investment Trust. Fund for pooled investments, a higher rate of return will be possibleon investments.. Upon motion. by Artig-Swomley, seconded by Watson, the council approved the adoption of the Investment Policy and authorizes the Treasurer to implement the Investment Trust Fund for pooled investments by voice. vote. Ayes — 4 Nays — 0 L) New City Policy Identity Theft Prevention program: Red Flag .Rule (Jessie Hart): City Treasurer Jessie Hart that as of November 1, 2008, an identity theft prevention program must: be in place under the federal FACT Act. The rule applies to utilities as "creditors". The. City of Gem Lake would be required to comply as it bills for utilities. The Red Flag Rule requires Assignment of a Program. Administrator, Appointment of.a Privacy. Committee, Development. and Identity Theft Prevention Program, Approval of the Program by November 1.,.2008, and Updatesto the program as needed. Council members received a copy of a program that meets these requirements and it isrequested that the Council move to adoptthe program. Upon motion by Watson, seconded by Artig-Swoniley, the council approved the adoption of the City of Gein Lake Identity Theft Prevention Program and authorizes the Treasurer to implement and direct the Program as identified in the Program document. Ayes -- 4 Nays — 0 114) Review Lawful Gambling Report for 2007-8 (Jessie Hart): City Treasurer Jessie Hart reported that the city currently collects. 2% of net profits from organizations licensed to operate lawful gamblingwith the City. This money is placed in a fund for disbursement for charitable contributions. Currently there is money that should be spent in this fund. Treasurer Hart is requesting the Council make a decision on how they wish to spend any balance for 2008. The. council discussed donating money to White Bear Lake food shelf, Lake Area Transit, for an AED, and for Willow Lake EiementarySchool. Mayor Erneott stated that a presentation from Willow Lake Elementary School will be requested so that the council candetermine what theymight fund. Upon motion by Artig-Swomley, seconded by Watson, the council approved the donation of.$500 to. the White Bear Lake Food Shelf and $500 to the Lake Area Transit. In addition, the council approved obtaining thecosts associated with purchasing an AED for the City Hall and for training. Ayes-4 Nays PRESENTATIONS FROM THE. FLOOR Mayor Emeott opened the floor to the public. There being no speakers, Mayor Emeott closed the floor to the public. FUTURE CITY COUNCIL MEETINGS: Next City Council Workshop -- Workshop scheduled for Wednesday, Nov 5, 2008. Agenda item --Budget Discussion 2009. Next City Council Meeting _ Tuesday, November 1E8, 2008 at 7:00 p.m. in the Gem Lake City Hail. ADJOURN: The October 2008: regular meeting of the, City Council was adjourned at 9:22..p.m. AUTHORIZED: October, 2008 APPROVED: November, 2008 ATTEST: ATTEST: Teresa Tice, Recording Secretary Paul R.Emeott, Mayor Certified Copy. AttendanceList for Gem Lake. City Council Meeting: October 21, 2008 Jim Lindner Bob Uzpen Steve and Beth Herzo It Panning Commission Big Fox Road Goose Lake Road. CITY OF GEM LAKE, MN 4200 Otter Lake Road Gem Lake, MN 55110-3227 Telephone 65.1-747-2790. Planning Commission results,11-10-2008 The November 2008 Gem Lake Planning Commission meeting was called to order at 7:05 by Chairman Lindner. Present were Commissioner Craig Rafferty. Also present was alternate commissioner Beth Herzog, Gretchen Artig-Swomley, Trevor Oliver, Gary Tangwell, Rob Hansen, and Mayor Paul Emeott. Zoning Ordinance Paul Emeott reviewed the draft zoning map intended to reflect the new zoning ordinance. The R4 from the existing zoning ordinance area remains the same. The R2 and R3 from the current ordinance has been combined into one area identified as R3. Discussion then turned to the new residential categories, RE (residential estate) with 5 acre minimums and RX (residential executive) with three acre minimums, The "Barn Lot" (called such because for years the Lunde designed barn and outbuildings were on this parcel though now the barn has been relocated to another parcel) on our draft map was listed as RE though the ensuing discussion revolved around it possibly being placed in RX. Trevor Oliver said it could go in either, but the question is how small the city wishes to make lots; of this parcel. Keeping it "RE" limits future subdivisions while classifying it as RX. would allow for more individual lots. There are some existing conditions to consider before any decision is ever made. First, thislot is part of an existing planned unit development (PUD) that dates from the 1980s.or 90s (even though PUD was not officially part of the city zoning ordinance until the last year or two), Also, the South Road Owner's Association set limits on how many parcels can be served by the road they own in common. While the debate wavered between placing the "barn lot" in either estate or executive zoning district, the question of what is the intended result kept coming up. We opted to keep it in the estate district and add other parcels near it for better consistency around the lake. We then focused on the golf course and the fact that it should operate under a conditional use permit (CUP). The City cannot force a CUP on the golf course if they currently are a conforming lot and/or if the golf course predates the current zoning ordinance (which dates from about 1963). The balance of our night involved discussion on the "Gateway" planning area. We reviewed Paul's draft of the residential mixed use (RN1U) which allows for different types of residential uses within a parcel that may include certain commercial uses if they compliment the residential uses. Since a master plan is required for developing this area,. the city will have proposals reviewed by a planning consultant as determined by the city. Marc Putman is one example, but not necessarily the only option. Look for us on the World Wide Web at genllakemn.org Rob Hansen questions the logic of the RMU because it doesn't reflect the intent of the comprehensive plan which allows for other types of mixed uses (business -oriented) along County Road E. Lindner said the current map does not reflect the decision to have more intensive commercial mixed uses closer to Tousley Ford which then transitions to more residential uses moving westward. Trevor also recommended cleaning up redundancy as both Paul's proposed sections 9 and 14 reflect the -need for master planning. We then discussed identifying the Gateway area as its own zoning district. This appears attractive as it gives both the City and future developers maximum flexibility in whatever future plans are presented. Per Trevor, there needs to be work focused on giving the "shapes" as suggested by Marc Putman some meaning. The shapes as they appear on Marc's concept plans could be anything from single family houses, to multi -family houses, to strip malls, to whatever would appropriately fit within the parcel. We will try to have Marc attend an upcoming meeting to explain the intentions of his concept plans compared to us attempting to define them in our zoning ordinance. If the Gateway area becomes a zoning district several items will need to be considered. Mixed uses, PUD, Marc Putman's intent, form -based options, and infrastructure will all need to be included as part of the discussion. Goals. Gretchen suggested the Planning Commission set goals for 'itself for the year 2009 as a way of gauging its progress and success. Future Planning Commission. Since Lindner was elected to the city council, there will be a new chairperson for the 2009 Planning. Commission. The city council will consider those candidates who are interested. There being no further business Lindner adjourned the meeting at 9:23PM. The December Planning Commission meeting will be moved to Tuesday, December 9 to accommodate. White Bear Township's budget meeting scheduled for December 2. Jim Lindner Planning Commission chair Look for us on the World Wide. Web at:gemlakemn.org Claims For Payment CITY OF GEM LAKE Paul Emeott, Mayor Chuck Watson, Council. Hutch Schilling, Council Gretchen Artig-Swomley, Council Tom Rasmussen, Council Jessie Hart; Treasurer Period Ending: 11/18/2008 Signatures Approving. Claims Date of Approval Fund Totals $;Amount. General Fund Parks & Playgrounds 2004 Debt Service Fund 2006 Debt. Service Fund 2007 Debt Service Fund City Hall Construction Fund Sewer Fund 21,873.98 0.00 0.00 0.00 0.00 0 00 1,635.46 Total All Funds 23,509 46 11/14/08 at 18:45:37.78 Page:1 City of Gem Lake Check Register For the Period From Nov 1, 2008 to Nov 30, 2008. Filler Criteria includes:. Report order is. by Check Number Check # Date Payee Amount 7494 11/18/08 GretchenArtig-Swamley: 38769 7495 11/18/08 lr! Carter 127,50 7496 11/18/08 Paut.R. Emeolt 1,605.31 7497 1111.8108 Inspect MIN & Midwest So!! Testln 2,538.00 7498. 11/18/08 Todd Kirchhammer 313 31 7499 11/18/08. Margaret M: Koenig 127.50 7500 11/18/08 Kelly & [Ammons, PA 3,505.75 7501 11/18/08 Lake Area Transit. 500.00. 7502 11/18/08 Delores Lorentzen 1S0.00 7503 11/18/08 Press Publications 40:80 7504 11/18/08 Ryan :Green 50.'00 7505 11/18/08 Ramsey Couniy 6,159.18. 7508 11/18/08 Schwaeb, Inc 56.29 7507 11/18/08 Lolle.E. Stephenson 127,50 7508 11118/08 Teresa Tice 150..0d 7509 11/16/08 T.A. Schlfsky & Sons, Inc 239:00 7510 11/18/08 Waste Management: 345 03 7511 1.1/18108 City of White Bear Lake 1,402.83 7512 11/18/08 White Bear Lake Emergency Food Shelf 500:00 7513 11/18108 White. Bear Township 3,279.77 7514 11/18/08 Xcel Energy 416 52 7515 1/118/08 Metropolitan Council 1,436,63 7516 1.1118108 One Call Concepts 18.85 Total 23,509,46 11f14f08 at 18:46:19.68 Page: 1 City of Gem Lake Cash Disbursements Journal For the Period From Nov 1, 2008 to Nov 30, 2008 Filter Criteria includes: Report order is by Check Number. Report is printed in Detail Format Date Check.# Account ID Line Description Check Description Debit Amount Credit Amount 11/18/08 7494. 11118fo8 7495 11/18/08 7496 11/18/08 7497 11/18/08 7498 11 /1 B/08 7499 11/18/08 7500 11/18/08 7501 11/18/08 7502 11/18/08 7503 1.1f18f08 7504 11/18/08 7505 100-41900-352 100-41900-200 100-10100 100-41410-105 100-1,0100 100-41100-308 100-41910-315 100-41100-333 100-42401.-313. 100-43122-302 100-41940-400 100-41900-300 100-41910-348 100-41400-200 100-41400-331 100-10100 100-42401-313 100-10100 100-41940-210 100-41940-300 100-10100 100-41410-105 100-10100 100-41600-304 100-41600-305 100-10100 100-41900-450 100-10100 100-41.410-105 100-101 00 100-41900-351 100-10100 100-41900-3.22 100-10100 100.42100.305 November Newsletter November Newsletter Postage Gretchen Artig-Swamley Election Judge - General Election irl Carter Other Meetings Zoning Time Council Meeting Prep Silt Fence. Inspection - 9 Hillary Farm ROW Question - Corncast Heritage Hall Alarm Call -out & Electric RFP Internet Connection Copies:- 3636 :Sch eunernann Road Copy Paper/Toner/Ink Mileage Paul R. Emeatt Bi-annual Septic lnpseciions Inspect MiN & Midwest Soil Testin Supplies 10/19 -11/13 Cleaning Services :10/19:- 11-1 Todd Kirchhammer Election Judge - General Election Margaret M. Koenig General Counsel Land Use. Issues Kelly & Lemmons, PA 2008 Gambling Donation Lake Area Transit .Election Judge - General Election ❑elores Lorentzen Legal Notices - Meetings Press:. Publications November Web Site Maint & Hosting Ryan Green November - Sheriff November Newsletter ,fudge - General Election Expenses 9118 -11 /13/08 2008 Septic Inspections Cleaning Services 10/19-11/13. Judge- General. Election October Legal Services Gambling Donation Judge —General Election. Legal Notices Web Site Sheriff Services 269.69 118.00 127.50 175A0 550.00 500.00 25.00 25.00 62.50 40.00 28.83 92.93 106.05 2,538.00 73.31 240.00 127.50 2,380.75 1,125.00 500.00 180.00 40.80 50.00 6,159.18 387,09 127.50 1,605.31 2,538.00 313.31 127.50 3,505.75 500.00 180_00 40.80 50:00 11/14/08:at 18:46:19.74Page: 2 City of Gem Lake Cash Disbursements Journal For the Period From Nov 1, 2008 to Nov 30, 2008 Filter Criteria includes: Report order is by Check Number. Report is punted in Detail Format.. Date Check # Account ID Line Description Check Description DebitAmount Credit Amount 100-10100 Ramsey County 6,159.18 11/18/08 7506 100-41400-200 Stamp - City Seal City Seal. 56.29 100-10100 Schwaab, inc. 56.29 11/18/08 7507 100-41410-105 Election Judge - General Election Judge - General Election 127.50 100-10100 Lolle E. Stephenson 127.50 11/18/08 7508 100-41400 332 Minutes -10/21 Recording Secretary 150.00 100-10100 Teresa Tice 150.00 11/18/08 7509 100-43122-405. Burm at driveway.- 3647 Big Fox Road Road Repairs & Maint 239.00 100-10100 T.A. Schifsky & Sons, inc. 239.00 11/18/08 7510 100-41900-384 Recycling - November Recycling - November 345:03 100-10100 Waste Management 345:03 11/18/08 7511 100-42200.311 Fire Services- November Fire Services -November 1,075.58. 100-42200-312 Fire Marshall - November 327.25 100-10100 City of White Bear Lake 1,402.83. 11/18/08 7512. 100-41900-450 2008 Gambling Donation Gambling Donation 500.00 100-10100 White Bear Lake Emergency Food Shelf 500.00. 1111.8108 7513. 100-41500-329 Finance Officer Prof Services 10113-10/26/08 1,295.00 100-42401-313 Building inspector 82.50. 100.42401.316 Building. Secretary 66.50 10041410-308: Accounting Clerk 22.50 /i00-41410-309 Election Notices 1,591.20 100-41400-200 Postage/Mileage. 42.07 600-44100-329 Accounting Clerk 180.00 600-10100 CASK - 500 180.00 100-10100 CASH -100 180.00 1.00-10100 White Bear Township 3,279.77 11/18/08 7514 100-41940-381 Electnc - Heritage Hall Eiectnc1GasiSt Lights 262.37 100=41940-381 Gas - Heritage Hall 78.63 100-43122-382 Street Lights 77.52 100-10100 Xcel Energy 418.52 11/18/08 7515 600-44100-318 December Wastewater Service Wastewater: Service - Dec 2008 1,436.63 600-10100 Metropolitan Council 1,436.63 11/18/08 7516 600-44100-319 October Locates October Locates 18.85 600-10100 One Call Concepts 18.85 3 ) 1111419E at 18:46:19.78 Page: 3 City of Gem Lake. Cash Disbursements Journal. For the Period From Nov 1, 2008 to Nov 30, 2008 Filter Criteria includes; Report order is by Check Number, Report is panted in Detail Format. Date Check # Account ID Line Description Check Description Debit Amount Credit:Amount Total 2.1689.46 21689.46 Asof10/31108 Fiscal Year: 2008 Name or Fond CITY OF GEM MICE CASH AND .INVESTMENT BALANCE S'YATEMENT Premier Checking Investments Total Distance I3nlauee Premier Wells Fargo. Cash and 10/Ol/2Dl 8 Receipts Disbursements 10/30/2008 CD's Mny Mkt Investments General Fund $181,985 95 S7,828 95 $32.240 25 E.i57,574 65 $31,512 27 SO 00 $189,086 92. Parks and Playgrounds $000 SO OD SO OD SO OD S36.155 19 $0 00. 336.155 19 2004 Debt Service Fund S68,568 64 $6,335 51.1 SO 00: $74,904 05 $30,000 00 $0 00 $104,904 05 2006 Debt Service Fund 555,851 25 S 117 61 $0 00 S55.968 86 340.000 00 SO OD $95,968 86 2007 Capftal Improvement Bonds 599,8913'Oa $210 36 SO 00 S 100.108 44 SO 00 $0 00 S l00.108 44 Street Improvement SO 00 SO 00 5O 00 $6 00 S6 00 $0 CO $0 00 City Hell Construction (S102,78543) ($25471) $36,31300 fS139,35314) SO 00 366,22675 (S73,12639) Sewer Enterprise Fund S55,751.61 $4.969.86 S4,569.08 $56,152_33 399.158.62 S0.00 S155,310.95 $359.270.10 $19.207,42. S73,122.33 3305.355.19 $236.826.08 366.226.75 $608,408;02. Page' 1 City of Gem Lake CENERALFUND Budgeted Statement of Revenues and Expenditures For the Ten Months Ending October 31, 2008 Annual Year to Date Year to Date Budget Actual Variance % Complete REVENUES Property Taxes Current Property Taxes. $ 384,1413 $ 187,698.31 196,449,69 48 86 Delinq Property Taxes 0 0.00 0.00. 0.00. Fiscal Disparity Taxes 11,207 4,707.93 6,499.07 42.01 Penalties&. Interest 0 0.00 0 00 0.00 Licenses and Permits On -Sale Liquor License 5,100 3,098.50 2,001.50 60.75 Off -Sale Liquor Licenses 100 0.00. 100 130 4.00 Non -Intoxicating Lig License-s 0 0.00 .0.00 0.00 Other Permits. 1,000 100.00 900.00 10,00 Tobacco License 700. 0.00 700 00 0.00 Charitable Gambling License 100 0.00 100.00 0.00. Contractor License. 450 530.00 (80.00} 117.78 Building Permits 2,000 8,576.40 (6,576:40) 428.82 Plumbing Permits 1,500 120,00 1,380.00 8.00 Mechanical Permits 1,200 280 00 920.00 23.33 Electrical Permits 1,00E 779.50 220.50 77.95 Building Plan Review 0 90.51 (90.51) 0 00 Fire Marshall Inspection 4,050 (196 04) 4,246.04 (4.84) Septic Inspection Fee 1,500 82.00 1,418..00. 5.47 State Permit Charge 0 128.80 (1 28:80) 0.00 Administration Fee 0 0.00 0 00 0:00 Sewer Contractor License 0 0.00 0.00 0.00 Dog Licenses 0 370.00 (370.00) 0.0.0 Intergovernmental : Revenues Local Government Aids 2,803 1,404.00 1,404.00 50,00 MVHC (Homestead Credit)' 0 2,41 1.39 (2,411 39) 0.00 County Grants& Aids 0 142.95 (142 95) 0 00 SCORE Recycling Grant 0 0_00 0,00 0.00 Cable TV Franchise Fees 2,500 0.00 2,500.00 0.00 Police: State Aid 4,029 4,189,00 (160.00). 103.97 Charges for Services Variance Fee 500 0,00 500.00 0 00 Plan Review 476 3,073.5.4 (2,59.7 54) 645.70 Sale of Supplies 25 0.00 25.00 0 00 Engineering: Charges 500 0.00 540.00 0.00 Charges for Legal Fees 500 0.00 500 4a 0 06 Fines and Forfeits Fines 3,000 802.86 2,197.14 26,76 1Vliscellnneous Interest Earnings 4,236 3,909.67 (4,673.67) 210.33 Charitable Gambling Contributi 3,000 3,416.00 (416.00) 113 87 Miscellaneous. 0 45.70 (45.70) 0:00 Insurance Policy Dividends 15.0 0.00 150.00 0 00 Facility Rental 0 10,432:00 (10,432.00) 0.00 Total Revenues 435,779 241.,1.93.02 194,585.98 55.35 Pugs; 2. City of Gem Lake GENERAL FUND Budgeted Statement of Revenues and Expenditures For the Ten Months Ending October .31, 2008 Annual Year to. Date Year to Date Budget Actual Variance EXPENDITURES % Complete City Council Wages and Salaries 4,946 4,017.00 929..00 81:.22 Employer Paid insurance 2,172. 102.44 2,069.56 4 77. LiabilityIns -Employees 200 0.00 200.00 0;00 Adminstration 0 550,00 (550.00). 0.00 Conference Registrations. 450. 0,00. 450.00 0..00 Meeting. Preparation 2,400 1,950,00 450.00 81,25 Other Insurance 0 200.00 (200.00) 0.00 Council Contingency 5,000 261.09. 4,738.91 5.22 Clerk Wages and Salaries 22,7:30 10,372.00. 12,358,00 45.63 Employer Contirb - Retirement 3,2.15 0 00. 3.,215. 00 0.00 Employer Paid Insurance 0 204 88 (204-88) 0.00 Workers Compensation 125 0.00 125 00 0.00. Office Supplies 2,500 1,364.05 1.,135.95 54.56 Postage 0 9.06. (9.06) 0.00 Professional Services 5,000 0.00 5,000 00 0.00 Administration 0 2,076.00 (2,076.00) 0.00 Conference Registrations 500 0.00 500.00 0 00 Zoning Administration 0 0.00 0 00 0 00 Mileage .300 .395.74 (95.74) 131.91 Recording Secretary 3,000 1,200.00 1,800,00 40.00 Furniture and Fixtures 2,500 2,441.45 58 55 9.7.66 Office Equip & Furnishings 0 0.00 0.00 0.00 Elections Temporary Employees 5,000 406.50 4,593.50 8.13 Operating Supplies 200 0..00 200 00 0.00 Administration 0 1,080.00 (1,030.00) 0.00 Miscellaneous. 0 497.07 (497.07) 0,00 Mileage 25 0.00 25.00 0.00 Printing and Binding 250 0.00 250,00 0.00 Repairs&:Maint - Contractual 525 0.00 525,00 0:00 Financial Administration Auditing Services 1.0,000 € 2,500.00 (2,500.00). 125.00 Administration 0 150,00 (150,00) 0.00 Financial Services 12,000 21,198.25 (9,19815.) 176.65 Computer Services 0 793.28 (793 28) 0.00 Legal Servvices. Prosecution 7,000 .3,220:00 3.,780.00 46.00 Legal 35,000 15,387,85 19,612.15 43.97 Legal - Land Issues 0 892.25 (892.25) 0.00 Legal - Annexation 35,000 3,502.55 3.1,497.45 1.0.01 Genera! Government Office Supp€ies. Professional Services Miscellaneous. Internet Connection. Web Site Computer Services Legal Notice Publication 200 749.47 (549.47) 374.74 0 317 50 (31.7.50) 0.00 100. 66.00 34.00 66.00 200 180,00 20A0 90.00 5,000 535.00. 4,465 ,00 10.70 1,000 1,247.00 (247.00) 124.70 2,000 476,00 1,524.00 23.80 Page: 3 Newsletter/Public Relations General Liability insurance Property Insurance Vehicle insurance Public Officials Liablitliy. Recycling Collection VLAWMO League of'MN Cities RCLL.G Subscriptions Gambling Distributions Planning and Zoning Professional Services Engineering. Administration Building. Inspections Zoning Administration NPDES Training NPDES Education. NPDES Administration Recording Secretary Comp Plan Update. Heritage. Hail Operating Supplies Sales Taxe Professional Services: Internet Connecti on Telephone. Property Insurance Electric Service Gas. Service Water/Sewer Utilities Repairs & Maint -'Contractual. Reparis & Maint -.Building Buildings & Structures Other Equipment Police Regular Law Enforcement Special Law Enforcement Dispatch Costs Administration Miscellaneous Fire Fire Services Fire Marshal! Service Animal Control Animal Removal Animal Enforcement. Building Inpsection Computer Services Miscellaneous Building Inspections City of Gem Lake GENERAL FUND Budgeted Statement of'Revenues and Expenditures For the Ten Months Ending October 31,.2008 Annual Budget 3,500 1,800 1,000. 0 100 4,500 0 600 150 25 3,000 Year to Date Year to Date Actual Variance % Complete 2,244.38 1,255.62 64.13 1,423 75 376.:25 79_10. 20.00 980.00 2 00 83.50 (83 50) 0.00 0,00 100.00 0 00. .3,600,30 899.70 80.01 0.00 0.00 0.00 0,00 600,00. 0 00 100,00 50..00 66.67 0.00 25.00 0 00 227.93 2,772.07 7.60 35,000. 5,485,42 29,514..58. 15.67 10,000 493.00 9,507,00 4..93 0 1,116.00 (1,116.00). 0.00 0 0.00 0.00 0.00 2,200 650.00 1,550.00 29,55 250 0.00 250.00 0.00 250 0.00 250.00 0.00 2,000 0,00 2,000.00 0.00 1,800 0.00 1,800.00 0.00 10,000 7,084.31 2,915.69 70.84 500 1,224.38 (724,38) 244.88 0 .19.48 (19.48) 0 00 5,000 2,210,00 2,790,00 44 20 0 0.00 0 00 0.00 1,500 .1,023.00 477.00 6.8.20 0 545.00 (545.00) 0.00 2,273 2,194.00 79.00 96.52 7,667 1,274 26 6,392.74 16.62 200 253.87 (53.8 7) 126.94 0 299.40 (299,40) 0.00 1,000 161.00 839 00 16.10 3,000 244.34 2,755..6E 8.14 4,500 9,427.40 (4,927.40) 209.50 65,826 61,270.80 4;555..20 93.08 100 0.00 100.00 0.00 :2,500 2;055.0.0 445.00 82.20 700. 0.00 700.00 0.00 125 0.00 125.00 0,00 13,000 10,755 ..80 2,244.20 82,74 4,000 .3,27.3,00 727,00 81 8.3 500 0.00 500.00 0 00 175 0.00 175.00 0,00 0 115.00 01 5.00) 0.00 0 0.00 0:00 0.00 5,000 .3,692.37 1.,307..63 73: 85 Pagc:.1 City of. Gem Lake GENERAL FUND Budgeted Statement of Revenues and Expenditures For the Ten Months Ending October31 2008 Annual Year to Date Year to Date Budget Actual Variance. %:Complete. Building Secretary 250. I,19.3.75 (94:3.75) 477.50 Code Enforcement 1,000 0.00 1,000.00 000 Computer Services 0 1,265.00 (1,265.00) 0.0.0 Office Equip & Furnishings 0 0 00. 0 00 0 00. Other Capital Outlay 0 0:00 0.00 0.00 Road Maintenance Gravel 1,000 0.00 1,000.00 0;00 Engineering 8,000 1,479.89 6,520.11 18.50. Engineering 4,000 0.0.0 4,000,00 0.00 NPDES Administration 650 .0 00 650.a0 0.00 Street Lights 1,000 517 83 382.1.7 61,7.8 Street Repairs 13,5000.00 1.3,500.00 0.00 Des & Subscriptans 50 42:19 7.81 84.38 Ice and Snow Removal Salt and Sand 4,800 2,826,55 1.,9.73 45 58.89 Sales Tax. 250 183.72 66.28 73 49' Repairs & Maint - Contractual a 780,00 (780.00) 0.0.0 Snow Plowing 14,000 6,060.00 7,940.00 43..29 Other Financing Uses Operating Transfers OUT 25,000 .0.00 25,000.00 .0.00 Total Expenditures 4.35,779.. 225,358.05 210,420.95 51.71 Excess Rev Over (Under) Exp $ 0 $ 15,834 97 (15,834.97) 0.00 Page: ! REVENUES Park Dedication Fees Interest: Earnings Total Revenues EXPENDITURES City of Gem Lake PARKS AND PLAYGROUNDS FUND Budgeted Statement of Revenues and Expenditures For the Ten Months Ending October 31, 2008 Year to Date Year to Date Year to Date Budget Actual Variance 2,000 S. 1;880 % Complete 0..00 (2,000 00) 0.00 1.,791.78 (88.22) 95.31. 3,880 1,791..78 (2,088. 22) 46.18 Total. Expenditures 0. 0-0.0 0.00 0.00 Excess Rev Over (Under) Exp 3,880 $ 1,791.78 (2,088.22) 46.18 Page1 City of Gem Lake 2004 DEBT SERVICE FUND Budgeted Statement of Revenues and Expenditures For the e'en Months Ending October 31, 2008 Year to Date . Year to. Date Year to Date Budget. Actual Variance % Complete REVENUES Current Special Assessments: $ 72,000. $ 28,361 61 (4.3,638.39) 39.39 Doling Special Assessments 0 70.27 70.27 0.00 Penalties & Interest. 0 8,914.78 8,914..78 0,00 Interest Earnings 6,669 1,441.49 (5,227.51) 21.61 Total Revenues EXPENDITURES 78,669 38,788.,15 (39,880.85) 49 31. Principal 52,207 52,207.00 0 00 100:00 Interest 18,436 18,435.34 (0.66) 100.00 Fiscal Agent Fees 50 0:00 (50.00) 0.00 Total Expenditures 70,693 70,642..34 (50 66) 99 93 Excess Rev .Over ..(Undei) Exp 7,976 $ (31,854.19) (39,830.19) (399.38) P ige:.1 City of Gem Lake 2006 DEIST SERVICE FUND Bt;dgetcd.Statement of Revenues and Expenditures For the Months Ending October 31, 2008 Year to Date. Year. to Lite- Year to Date Budget Actual Variance % Complete. REVENUES Current Special Assessments $ 28,000 S 7,761.96 (20,238.04) 27.72 Delinq Special Assessments 0 0.00 0.00 0.00 Penalites & Interest 0 4,132 21 4,132.21 0.00 Interest Earnings 2,973 1,302.26 (1,670,74) 43,80 Transfers From Other Funds 0 0.:00 0,00 0..00 Total Revenues .30,973 13,196,43 (17,776.57) 42.61 EXPENDITURES Principal 20,000 20,000.00 0.00: 100.00. interest 10,105 28,232.50 18,12750 279.39 Fiscal Agent Fees 50 0.0D (50.00) 0.00 Total Expenditures 30,155 48,232.50 18,077 50 159 95 Excess Rev Over (Under) Exp $ 818 $ (:35,036.07) (35,854.07): (4,283 14) Page: i City of Gern Lake 2007 DEBT SERVICE FUND Budgeted. Statement of Revenues and Expenditures For the Ten Months Ending October 31, 2008 Year to Date Year to Date. Year to Date Budget Actual Variance % Complete REVENUES Current Property Taxes 53,900 $ 2.5,77.3.72 (28 126.28) 47.82 Delinquent Property Taxes 0 0,00 0.00 0.00. Fiscal Disparities 0 642.20 642.20 0.00 Interest Earnings 1,000 666.52 (333,48): 66:65 Total Revenues 54,900 27,0.82.44 (27,817.56) 49.33 EXPENDITURES Principal. 0 0.00 0.00 0,00 Interest 40,384 22,256,54 (18,127.46) 55.11 Fiscal Agent Fees 450 450.00 0.00 100 00 Total Expenditures 40,834 22,706.54 (18,127.46) 55.61 Excess Rev Over (Under) Exp $ [.4,066 $ 4,3 75.90 (9,690.10) 3:1-.1 l Page; REVENUES Interest Earnings 13und Proceeds. City o! Gem Lake CITY HALL CONSTRUCTION Budgeted Statement of Revenues and Expenditures For the Ten Months Ending October 31, 2008 Year ta.Datc Yea. to Date Year to Date Budget Actual Variance 3,000 $ 0 022,49) 0.00 (3, 1 22.49) 0.00 Total Revenues 3,000 (122.49) (.3,122.49) EXPENDITURES % Complete (4.08) 0.00 (4 08). Engineering 0 0.00 0.00 0 00 Legal 0 0.00. 0.00 0.00 Administration. 0 3,784.72. 3,784,72 0 00 Miscellaneous 0 0.00 0.00 0.00 Conference Registrations 0 0.00 0.00 0.00 Meeting Preparation 0 0.00 0..00 0.0.0 Architect Fees 0 2,041.36 2,041 36 0.00 Legal Notice. Preparation 0 0 00 0.00 0.00 Electric Service 0 1,477.88 1,477.88 0.00 Buildings & Structures .3,00.0 39,504.45.. 36,504:45 1,316.82 Construction 0 40,452.00 40,452.00 0.00 Interest 0 0.00 0.00. 0.00. Fiscal Agent Fees 0 0.00 0..00 0.00 Total Expenditures 3,000 8.7,260.41 34,260.41 2,908.68 Excess Rev Over:(Under):Exp $ 0 S. (87,382..90) (87,382.90) 0.00 Pap: 1 City of Gem Lake SEWER ENTERPRISE. FUND Budgeted Statement of Revenues and Expenditures For the Ten Months Ending October 31, 2008 Year. to Date Year to Date Year to Date Budget Actual Variance REVENUES. % Complete Local SAC $ 1,200 $ 959.23 (240 77) 79.9.4 Metro SAC 0 18.25 18.25 000 Residential Sewer Charges 60,000 11,074.20 (48,925.80) 18:.46 Commercial Sewer. Revenues 10,000 .32,590.13 22,590.13 325.90 Sewer Late Charges 0 0.00 0.00 0.00 Transfers from Other Funds 50,000. 0.00 (50,000.00) 0 00 Interest Earnings 0 5,825.95. 5,825.95 0.00 Transfers from Other Funds. 0 0.00 0.00 0.00 Total Revenues EXPENDITURES 121.,200: 50,467.76 (70,732 24) 41,64 Wages and Salaries 2,520 0.00 (2,520.00) 0 00 Employer Contra) - Retirement .360 0 00. (360.00) 0.00 Office Supplies 500. 69.00. (431.00) 13.80 Operating Supplies 0 0.00 0.00 0.00 Postage 0 34.85. 34.85 0.00 Auditing Services 2,500 0.00 (2,500 00) 0.00 Engineering 10,000 0.00 (I0,000-00) 0.00 Legal 200 0 00 (200.00). 0.00 Administration 7,500 0.00 (7,500.00) 0.00 MCES.Charges I.7,300 15,802..93 (1,497.07) 91.35. Locates 800 287.17 (512.83) 35.90. Financial Services 8,000 4,741 25 (3,258.75) 59 27 Computer Services: 0 1,890.00 1,89.0:00 0.00 Metro. SAC Charges 0 0.00 0-00 0.00 Repairs.&: Maint - Contractual 10,000 0..00 (10,000.00) 0.00 Depreciation 0 0..00 0.00 0 00 Sewer Inspections 0 0.00 0.00 0.00 Sewer Flushing 0 0.00 0.00 0.00 Total Expenditures 59,680 .22,825.20. (36,854.80) 38.25 Excess Rev Over (Under).Exl} $ 61,520 $ 2.7,642.56 (33,877.44) 44.93 INV 2008 CASH &. INVESTMENTS MATURE PURCI-1 DATE DATE BANK/BROKER TYPE NAME PREMIER BANK CHK. GENERAL FUND WELLS FARGO MMKT PRIME INVESTMENT FUND CD-9703 3116149 3/16/08 PREMIER BANK CD CD-9704 3/16/09 3/16/08 PREMIER BANK CD CD-8996 4/20/09 4/20/08 PREMIER BANK CD PREMIER BANK PREMIER BANK PREMIER BANK INT. # PURCHASE Custp # YIELD RATE DAYS AMOUNT 6006590 2.18% 2.18% 30 $0.00 12970216 1.13% 1.13% 31 $0.00. 1031409703-2 2.95% 2.95% 1031409704-2 2.95% 2.95% 3600618996-1 2.75% 2.75% AS OF 10/31/2008 $305,355.19 $66,226.75 $94,271.98 $99,158.62 $96,593.23. $101,512.27 $34,363.41 $36,165.19 2.39% 2.39% 31 $225;228.62 $608.408.02 T. A. SCH SHYac SONS, INC. 1f'Ilu [.tlHtI.1' i.aaidsc'apc Rock. Solt Sdnd 2370 I[ighway 36 NORTH ST_ PAUL, MINNESOTA 55109 Telephone 651-777-1313 Fax 651-777-7843 skv.con) October 9, 2008 Paul 1 inco.t ill Coin Lake 4701 Hwy 61 P.O. 13.ox. 25 White Bear 1...ike.. I?-iN 7.5.1 I C1 'not ['fix' ff fi iie.vidi f i:I7f17�fail l;l,'+ ,S ISI'; i7c.'r �l,' fioc'ri ar17>f f i,•yi':'� s' Tcssior Rd. Mayen I_n. 13.d fc ,x Rd, t:.ittle. Fox 1.:anoo, Seheuriernan.Rd (Ottir Lhkc Rd to liiwy 61). Hoffman Rd ('1 tiN S of CR E). Fmnta, c Rd'. i)eai' Peuil. These arc nu hourly prices for snow removal equipment for the 2008-200ij sndw plowing season, as per your request. 1::ARQE TRUCK Wi t.1 PLOW $16a.00 FIR 'I'RL C l‹.. FOR SPRI :\I)1\Cii SA.I..I' SAND . 1 1:1 00 " S: 1:1 SAND PER TON ....:...: _ 4.00 Silt Sanding by. request Fuel surcharge may apply. "1 hank yoti Accepted 1)y Gity.o C Gem i.=�. Schifsky & Sons, fnc,•w _W_ _ David W. Schi isky 1 :'a:Snt'w Plow Season't2.008-2OO') Snow Plow Season\C'itt. of Gem 1_akc.doc' Inspect Minnesota & Midwest Soil Testing Brian Humpal - President - MPCA Licensed Designer, lnspee tor, Iiistaller, and Pumper November 12., 2008 City cal" Gem Lake 2400 Qtter..Lake Road .Gera Lake., MN 55.110 Subject: City of Gen? 1..akc semi -annual septic system maintenance .inspections 1Jear Mayor and Council, The annual septic. system rnaintenaiiee inspections were completed on October 21, 2008. of the 108 septic systems inspected, 7 systems were forind to be due for maintenance pumping; the property owners. Were: Pliny to pp their system, Two scpti.c systems; were :found to have unsafe manhole :covers, the property owners have been advised to- repair or replace these manhole Covers. During the. annual inspections., Ito .systems were found that Were til need of immediate repair. However., two .systems were found to have a liquid. level above the. systems designed operating level. I advised these owners. that their tanks. needed to be. pumped and that they should have a septic system designer or maintenance provider investigate the reason for the high liquid levels.. 1fr general, the health of the City's septic systems appears to be good:at tire present time.. If you have any questions:or comments, please feel free to contact ine at: 65 I-493-2682. Sincerely, Brian 1-fu111[ rl Gem Lake Septic inspector P:O. 13ox ;383 • Hug(); :N;INI 55038 • Phone (65l )493-2682. - Fi (651) 493.-268.3 Claims For Payment CITY OF GEM LAKE Paul Emeott, Mayor Chuck Watson, Council Hutch Schilling, Council. Gretchen Artig-Swomley,Council Tom Rasmussen, .Council Jessie Hart, Treasurer Period Ending: 11/18/2008. Signatures. Approving Claims Date of Approval. Fund Totals Amount General Fund Parks & Playgrounds 2004 Debt Service Fund 2006 Debt Service Fund 2007 Debt Service Fund City Hall Construction Fund Sewer Fund 21,873.98 0:06 0.:00 0,00 0.0.0 0 00 1,635. 48 Total All Funds 23,509 46 11l14/08 at 18;45:37.78 Page: 1 City of Gem Lake Check Register For the. Period From Nov 1, 2008 to Nov 30, 2008 Filter Criteria includes: Report order is by Check Number Check # Date Payee Amount 7494 11/18108 Gretchen Artig-Swamley 7495 11/18/08 Iri Carter 7496 1111810E Paul R. Emeott 7497 11/18/08 inspect MiN & Midwest Soil Testin 7498. 11/18108 Todd Kirchhammer 7499 11/18108 Margaret M. Koenig 7500/1/16108 Kelly & Lemmons, PA 7501 11/18/08 Lake Area Transit 7502 11/18/08 Delores.Lorentien 7503 11/18/08 Press Publications 7504 1 1118106 Ryan Green 7505 11118/08 Ramsey County 7506 111/18108 Schwaab, Inc 7507 11/18/08 LoIIe E. Stephenson 7508 11/18/08 Teresa Tice 7509 11 / 1 B/08 T.A. Schifsky & Sons, Inc 751D 11//6108 WasteManagenient. 7511 1111.8J06 Cliy of White Bear Lake 7512 1.1118/08 White Bear Lake Emergency Food Shelf 7513 11/18/08 White Bear Township 7514. 11/18/08 Xcel Energy 7515 11/18/08 Metropolilan Council 7518 11/18/08 One :Cali Concepts Total 387 69 127:50 1,605:31 2,530.00 313 31 127.50 3,505.75 500.00 18000 40.80 50 00 6,159:18 56 29 127.50 150.00 239.00 345.03 1,402 83. 504.00 3,279 77 418 52 1,436:63 18,85 23,509.46 11/14106.at 18:45:19.68 Page: 1 City of Gem Lake Gash Disbursements Journal For the Period From Nov 1, 2008 to Nov 30, 2008 Filter Criteria includes: Report order is by Check Number: Report is printed in Detail Format. Date. Check # Account €D Line Description Check Description Debit Amount Credit Amount 11/18108 7494 11/18/08 7495. 11/18/08 7496 11/18/08 7497 1.1/18/08 7498 11/18/08 7499 11/18/08 7500 1111.8/08 7501 11/18/08 7502 11/18/08 7503 11/18/08 7504 11/18/08 7505 100-41900-352 100-41900-200 100-10100 100-41410-1 05 100-10100 100-41100.308. 100-41910-315 100-41100-333 100-42401-313 100-43122-302 100-41940.400 100-41900-300 100-41910-348 100-41400.200 100-41400-331 100-10100 100=42401-313 100-10100 10041940.210 100-1940-300 100-10100 100-41410-105 100-10100 100-41600-304 100-41 600-305. • 10010100' 1 00-1900-450 100-10100 100-1 410-105 100-10100 100-41900-351 100=.10100 100-41900-322 100-10100 100-42100-305 November Newsletter November Newsletter Postage Gretchen Artig-Swomley Election Judge - General Election lrl Carter Other Meetings Zoning Time Council Meeting Prep Silt Fence Inspection - 9 Hillary Farm ROW Question - C❑mcast Heritage Hall Alarm Call -out .& Electric RFP Internet Connection Copses - 3636 Scheunemann Road Copy PaPer/Toner/ink Mileage Paul R. Emectt Bi-annual Septic €npsections Inspect MiN & Midwest Soil Testin Supplies 10/19.- 11/13 Cleaning Services 10119 -11-1 Todd ICirchhammer Election Judge - General Election Margaret M. Koenig General Counsel. Land Use.lssues Kelly & Lernmoris, PA 2008 Gambling Donation Lake Area Transit Election Judge - Genera! Election Delores Lorentzen Legal Notices Meetings Press Publications November Web Site. Maint & Hosting Ryan Green November -Sheriff November Newsletter Judge- General Election Expenses 9/18 - 11113108 2008 Septic inspections Cleaning Services 10/19-11/13 Judge - General Election October Legal Services. Gambling Donation Judge -General Election Legal. Notices Web Site Sheriff Services 269,69 118.00 127.50. 175.00. 550.00 500.00 25.00 25.00 62.50 40.00 28.83 92.93 106.05. 2,538.00 73.31 240.00. 127.50 2,380.75 1,125.00 500.00 180.00 40.80 50.00 6,159.18 387.69 127.50 1,605.31 2,538.00 313.31 127.50 3,505.75 500.00 180.00 40.80 50.00 11114/08 at 18:46:1914 City of Gem Lake Cash Disbursements Journal For the Period From Nov 1, 2008 to Nov 30, 2008 Filter Critena'includes:. Report order is by Check Number. Report is printed in Detail Format. Page: 2 Cate Check # Account ID. Line Description Check Description Debit Amount Credit Amount 11/18/08 7506. 11/18/08 7507 11/18/08 7508 11/18/08 7509. 11/18/08 7510 11/18/08 7511 11/18/08 7512 11/18/08 7513 11/18/08 7514 11.118108. 7515 100-10100 Ramsey County 100-41400.200 Stamp - City Seal 100-10100 Schwaab,.Inc. 140-4141 0-105 100-10100 100-41400-332 100-10100 Election Judge - General Election Lolle E. Stephenson Minutes-.10/21 Teresa Tice 100-43122-405 Burm at dnveway- 3647 Big Fox Road 100-10100 T.A. Schlfsky & Sons, Inc. 100-41900-384 Recycling - November 100-10100 Waste Management 100-42200-311 100-42200-312 1 00-101 00 100-41900-450 100-10100 100-41500-329 100-42401-313 100-42401-316 100-41410-308 100-41410-309 100-41400-200 600-44100-329 600-10100 100-10100 1 00-1 01 00 100-41940-381 100-41 940-381 100-43122-382 100-10100 600-44100-318 600-10100 Fire Services - November Fire Marshals - November City of White Bear Lake. 2008 Gambling Donation White Bear. Lake Emergency Food Shelf Finance Officer Building Inspector Building Secretary Accounting Clerk Election Notices. Postage/Mileage Accounting Clerk CASH - 600 CASH- 100 VUIZite Bear Township: Electric.- Heritage Hall. Gas -Heritage Hall Street Lights Xcel Energy December Wastewater Service Metropolitan Council 11/18/08 7516 600-44100-319 October Locates 600-10100 One Call Concepts City Seal Judge - General Election Recording Secretary Road Repairs &.Maint Recycling - November Fire Services -November Gambling Donation Prof Services 10113-10126f08 ElectndGas/St Lights Wastewater Service Dec 2008 56.29 127_50. 150.00 239.00, 345.03 1,075.58 327.25 500,00 1,295.00 82,50 66.50 22.50 1.,591.20 42.07 180.00 180.00 262.37 78.63 77.52 1,436.63 October Locates 18.85 6,159.18 56.29 127.50 150,00 239.00 345_03 1,402.83 500.00 180.00 3,279.77 418.52 1,436.63 18.85 11/14108: at 1.U:46:19,78 City of Gem Lake Cash Disbursements Journal For the Period From Nov 1, 2008 to Nov 30, 2008 Filter Criteria includes:. Report order* by Check Number. Report is pnnted in Detail Format.Check Description Date Check # Account tO Line Description Tatat Debit Amount Paget 3 Credit Amount 23,689.46 23,689.46 CITY OF GEM LAKE MUNICIPAL & GENERAL ELECTION SUMMARY STATEMENT STATE GENERAL ELECTION 4-Nov-08 We, the undersigned Judges of Election of the City of Gem Lake, Ramsey County, Minnesota, do hereby certify that at the State General Election held in that City of Gem Lake on Tuesday, 04 November 2008, between the hours of 7:00 a.m. and 8:00 p.m., the following named persons received thenumber of votes set oppositetheir respective names for the offices shows, to wit: OFFICE OF MAYOR (2:Year Term). VOTES RECEIVED Robert Uipen ELECTION WINNER 153 Paul R. Emeott (Incumbent) 107 Blank Ballot. Votes. 13 WRITE-INS.(See Attached) .3 TOTAL BALLOTS CAST 276 OFFICE OF CITY COUNCIL (4 Year Term) VOTES RECEIVED Thomas F. Rasmussen ELECTION WINNER 110 J.i,Lindner ELECTION WINNER 103 1-.._:, Bosak 101 Hugh K. Schilling (Hutch) 89 Blank Ballot Votes 41 WRITE-IN VOTES (See Attached) 5 TOTAL BALLOTS CAST 276 The following summary restates Write -In votes for local officesas shownon the ballot of General MAYOR #VOTES CITY COUNCIL # VOTES Jim Lindner 2 Charles Watson 1 Charles Watson 1 Daniel Janssen 1 Steve Turnbull 1 Jim Segermark 1 Wallace Hilke 1 Other (as non-residents or unqualited) Other (as non-residents or unqualited) TOTAL WRITE-IN VOTES CAST 3 TOTAL WRITE-IN VOTES CAST 5 Page 1 of 3 CITY OF GEM LAKE MUNICIPAL & GENERAL ELECTION SUMMARY STATEMENT STATE GENERAL ELECTION 4-Nov-08 SUMMARY OF ELECTION DAY STATISTICS Number ofvoters registered and on the polIiinaplace roster at 7:00 a.m. Number of new voter registration cards filled out on election day (yellow. receipts) Number of preregistered voters signing the roster (blue receipts) Number of accepted regular absentee ballots (envelopes with. black ink) Number of accepted overseas/military absentee ballots (envelopes with red Inc) Number of accepted Presidential Absentee Ballots (envelopes with blue ink) TOTAL VOTING IN THIS STATE GENERAL ELECTION Page 2of3. 291 36 216 24 276 CITY OF GEM LAKE MUNICIPAL & GENERAL ELECTION SUMMARY STATEMENT STATE GENERAL ELECTION 4-Nov-08 ELECTION JUDGE APPROVAL We, the duly appointed and sworn undersigned Judges of Election, do hereby certify that all City Ballotscast in the State teneral Election were carefully and properly tallied electronically as well as piled,checked and counted and that the number of votes marked opposite the respective names of the candidates shows the number of votes so cast and the ballots cast and related reports of election activity have beensecurely stored at Ramsey County election headquarters. The American and Minnesota Flags were displayed on suitable staffs in and. outside (American Flag only) the polls during the hours of voting from 7:00 a.m. through 8:00 p.m. OFFICIALS NAME Delores Lorentzen Irl Carter Loile:Stephenson Margaret Koenig Canvass Board Approval. We,the undersigned and the legally constituted Canvass Board and Mayorof the City of Gem Lake, Ramsey r'`'ity, Minnesota;havingconvened on 18 November 2008,do hereby certify that theresults of an election held.. in that th,y of Gem Lake on 04 November 2008 as presented herein are a true and accurate representation of the ballots cast at said election and that those persons elected for the offices shownshall be installed in saidoffices at the first meeting of the City Council of the City of Gem Lake in January, 2009. ATTEST OFFICIALS TITLE Senior Election Judge Election Judge Election Judge Election Judge SIGNATURE OF OFFICIAL OFFICIALS NAME r OFFICIALS TITLE SIGNATURE OF OFFICIAL Paul Emeatt Mayor Tom Rasmussen Canvass Board Hutch Schilling. Canvass. Board Charles Watson Canvass Board Gretchen Artig-Swomley Canvass:Board ATTEST 1, William F. Short, the duly qualified City Clerk of the City of Gem Lake, County of Ramsey; State of Minnesota, do hereby certify that the foregoing €s a true and accurate representation of action taken by the City Council of the City of Gem Lakeacting in their capacity as the Election Canvass Board andduly convened on Tuesday, the 18th day of November 2008. Dated at Gem Lake, Ramsey County, Minnesota 55110 18 November 2008. Page 3 of 3 November 18, 2008. SEH November 7, 2008 RE: City of Gem Lake City Engineer Services SEH No. A-GEML I 0401.00 10.00 . Honorable Mayor and City Council. City of GemLake 4707 Hwy 61 #253 White Bear Luke.,.MN 55110-3227 Dear Mayor and Meinbers of_the Council: This letter.supplements the Agreement for Professional Services between the City of Gem Lake. and. Short Elliott Hendrickson Inc (SFII®) dated January 1, 2002. The original .Agreement:. provides .for the review and modification of the billing rates. on.an.annual basis. We have reviewed the rate table in effect for 2006 and the staff -currently -assigned to the City of GemLake. With the variety and number of staff providing services to Gerrr Lake, we feel that it is .easier to provide a range .of.iates for the different positions: This will provide.the City with more accurate billing and lower costs. The change • in the .mileage rate reflects the IRS late, which SEH uses to reimburse employee. rnileage. SEH typiLally has not. charged mileage unless there are. special staff needs from other. offices. We will continue this.. for 2008-2009. A copy of the. revised Exhibit C-1 is attached which includes the revised rate- table .and schedule nf. expenses for .008-2009. With your approval, this rate table would take effect beginning .December E., 2008. I wouldlike to thank you again for theopportunity to continue our relationship with the City of Gem Lake. If you have any questions, please don't hesitate :tocontact me at 612.758.6757 and/or jgese@sehinc.com. You can execute the terms: of this Supplemental Agreement by providing signatures below andreturningone copy to our office. Sincerely,. Justin 1VI. Gese, PE City Engineer City of Gem Lake By: Title: By:. Title: Short Elliott Henslricicsori.Inc., Butler Sguar•e Building:5u1te 710C, 100 North 6th Street, I1iiincapolis;.MN 55403-1515 SEH is 1n equal opporruni[.y employer l www.sehinc.corn J .001175%6700 I 066.834.33E16 612.758.4701 fax Exhibit -C-1 to Agreement for Professional Services Between City of Gem Lake (Owner) and Short Elliott Hendrickson Inc. (SEW) Dated December 1, 2008 Payments to SEH for. Services and Expenses Using the Hourly Basis Option The Agreement for Professional Services is amended and supplemented to include the following agreement of the parties: A. Hourly. Basis Option The Owner and. SEH select the hourly basis for payment for services provided by SI3H, SEH shall be compensated monthly, Monthly charges for services shall be based on SEH's current billing rates for applicable employees plus Charges for expenses and equipment. Current billing ratesshall be either the Rate Table Method of Personnel Method as indicated in the Supplemental Letter Agreement. 1, Rate Table Method - Current billing rates for employees shall he those listed on a standard rate table submitted and approved as part or this Agreement. The employee: rates in the approval raw .tabics shall include the cost of computers and cellular phones. The cost of other expenses and equipment shall .be paid far as reimbursable expenses as identified in Paragraphs 13 and C of this. Exhibit C=1. SEH will provide an estimate of the costs for services in this .A ;n einent. ft is agreedthat after 90'3'o. of the estimated compensation has been earned and if it appears :that .completion of the services cannot be accomplished within the. remaining 10% of the estimated compensation, SEPT will notify the Owner and confer with representatives of the Owner to determine the basis for completing [he. work.. Coinpensation to SEH based on the Rate Table Method is conditioned on completion of the work within the effective period of the rate table. Should the time required to complete the work be extendedbeyond this period, the rates in the Rate Table shall he. appropriately adjusted.. B. Other Provisions Concerning Payments I. Invoices will be preparedin accordance with. SEH's standard in'oicing practices and will he submitted monthly. to Owner by Sall, unless otherwise agreed. 2. Invoices arc due and payable within 30 days of receipt. Tr Owner fails to make any payment due: SEH for services and expenses within 30 days afterreceipt of SEH's. i nvoice therefor, the amounts due SEH will he increased at the rate of 1.0% per. month (or the inaxiinum rate of interest permitted by law, if less) from said thirtieth day. SEH may, after giving seven days written notice to Owner, suspend services under this. Agreement until :SEH has been paid in full allamounts due for services, expenses anti other related charges.. Payments will be credited first tointerest and then to principal. Further, SEH reserves the right to retain products of service until all invoices are paid in full_. SEH will not be liable for any claims of loss; delay, or damage by Owner for reason of withholding services or products of service until all invoices arc paid in full. 3. Inthe event of a disputed .or contested invoice,. only that portion so contested may he withheld from payment,: and the undisputed portion will be paid. 4. Should taxes, lees or costs be imposed, they shall be in addition to SEH's estimated total. compensation. C. Expenses The following items involve expenditures made by SEH employees or prolessionaI consultants on behalf' oldie Owner. Their costs arc not included in the hourly eharges made for services and shall be paid for as described in this Agreement. 1. Transportation and travel expenses. 2. Lodging and meal expense connected with the Project. 3. Fees paid, in the name of the Owner,for securing approval of authorities having jurisdiction over the PI.oject. 4. Report, plan and specification reproduction. expenses. 5. Other special expenses required inconnection with the Project. 6. Thecost of special .consultants or technical servicesas required. Tlie cost of suhconsultant services shall include actual expenditure plus • Short Elliott Hendrickson. Inc. Exhibit C-1 - 1 City of Gem Lake (Form 021.08106) 1. O% markup .f for !he cost of administration and insurance. The Owner shall pay SEH monthly for expenses. D. Equipment Utilization The utilization of specialized equipment, including automation equipment, is recognized as benefiting th❑ Owner. The Owner, therefore, agrees to pay the cost ioi the .use of such specialized equipment on the project. SEH invoices to the Owner will contain detailed information regarding the use of specialized equipment: on theproject and charges will be based on the standard rates for the equipmentpublished by.S1rH. The Owner shall pay SEH monthly for equipment utilization. Short Elliott Hendrickson Inc. {Form 02/O /O6) Exhibit C-1 - 2 City ❑f Gem Lake SEH Hourly Billable Cost Range Classification (1) Billable Rate") Office Staff Principal $142.50 - S 199.80 Project Manager $1 1 2.50 - :$18:5.75 Project Engineer/Architect/Planner/Scientist $93.50 - $164.75 Staff .Engineer/Architect/Planner/Scientist $81.00 - $1.27.00 Lead Technician $83.80 - $135.00 Senior Technician $79.75 - $1 1 0.00 Technician $51.50 - $99.50 Asseciatc.Technician $56.40 - $75.60 Word Processor $56.00-'$85.00 General Clerical $56.00 $85.00. Graphic Designers. $76.00 - ;$104.00 Field Staff Lead Project Representative $90.00 - $135.00 Sr. Project Representative $85.80 - $ 120.10 Project Representative $65.00 - $103.00 Survey Party Chief $73.50 - $133.45 Survey Instrument Operator $62.50 - $77.95 Survey Assistant $46 00 . $76.00 tf3 The actual rate charged is dependent upon the hourly rate of the employee assigned to the project. The rates shown are subject to change. Effective: December 1, 2008 Expires: December 3 I , 2009 seh hourly billable cost range Schedule of Expenses Vehicle Mileage Rates All Vehicles .$0.5.051mile Vehicle Allowance Costs Resident Project Representative Survey Van Computer Equipment Computer Charges per Direct Hourof.Labor Total Station with AnteLock Total .Station: without: AutoLock Global Positioning System (.GPS) $ 13:001day :$4.501hour -f $0.5051mile $3.00/hour $20.00/hour $ 1 0.00lhou r $25.001hou r Other expenses for additional items may be required by the Owner to fulfill the terms of a specific authorization Traffic Counter $25.00/ niticount Video Camera $44.001hour plus tape Boat Rental $100.00/dray ATV Rental $100.00lday Snowmobile Rental $ I00.00/day Wastewater. Sampler $340.001week: Evaluation Equipment Gas. Meter Tooke Gauge (Paint Identification) UT Gauge. (Metal Thickness) Elcometer (Adhesion Strength) Dry Film Thickness Gauge Nuclear Density Tester Flow Meters $20.001day* $20:00/day* :$20.001daya` $20.001day'': $12:00/day' $200.00/week $75.001week Safety Equipment. Includes: Tripod/Retriever System; 13eits; Lanyards. $30:001day'l' Qn projects extending one (I.). weekor longer; this cost represents weekly rates, Effective: December 1, 2008 Expires: December 31,. 2009 schedule of expenses. I page i identifiable Reproduction and Repragraphic Costs (1)121 Item 81/2x11 11x17 Large Format Per item Black/White Copt') .11. .22 1.05 -- Color Cop?) 1.00. 2.00 -- Printed Transparency — black/white 1.1 1 -- -- Printed "Transparency — color 2.00 -- -- Mylar _- -- 5.00 -- Vellum: -. -- 2.00 _. Scanning (per sq. ft.) .40 CD Copy -- -- 20.00. -- Lamination 2.00 3.50 3.50 LF - Tammiinatcd Foamcore (up to 24"x36") 4[].00 Laminated Foarncore (larger than 24"x35") 75.00 Collating/Binding/Cover 4.00 3-Ring Binder with Custom Graphic Cover Sire 1" 2" 3" 4" 3-Ring Binder 1,Vitlt Custom Graphic.. Cover. Cost, 5.10 6,04 7,62 11.30 Tabs (per tab) .20 Machine Folding 02 Mailing/Processing 5,00 (" Prices include operator time. (2) Pricesdenote single -sided printing. t3) Standard stock, white paper used for pricing. Prices are sub.jcct .to ehangc on .a quarterly basis. and may lint be accompanied by immediate notification. Effective: Dccernber I, 2008 Expires: December 31, 2009 schedule of expenses I page 2