The URL can be used to link to this page

Home My WebLink About2008 12-16 CC MINUTESCITY OF GEM LAKE 4200 Otter: Lake Road White Bear Lake, MN 55110 Jain &waft, itica/a4 Minutes of Gem Lake City Council Meeting 16 December 2008 The regular meeting of the City Council of the City of Gem Lake was called to order: by Council member and Acting Mayor Hutch Schilling on Tuesday, December 16, 2008 at 7:03 pm in the Gem Lake City Hall meeting room. The following members were present: Council members Gretchen Artig-Swoin]ey, Tom. Rasmussen, Chuck Watson, and Hutch .Schilling. .Also present were Attorney Trevor City Clerk. Bill Short, City Treasurer Jessie Hart and Teresa Tice, Recorder. Other members of the public were also in attendance per the sign in sheet sent around the room. APPROVAL OF AGENDA AND MEETING. MINUTES A) Minutes of City .Council meeting of November 2008: Upon motion by Rasmussen, seconded by Artig- Swomlcy,the council approved the minutes of:the .November 2008 Council meeting with corrections as submitted by Artig-Swomley. Ayes — 4 Nays —0 B) Minutes of City Council workshop. ofDecembe.r 1; 2008: Upon motion by Watson, seconded by. Rasmussen, the council approved the minutes: of the December 2008 City Council workshop' with corrections as submitted. by Artig-Swomley. Ayes —.4 Nays — 0 C) City Council Agenda: Acting Mayor Schilling called for additions, deletions and corrections to the agenda. Requested to be. added to the agenda was Old Business item E) Street repairs to two houses and F) Discussion and vote ofpurchase of Adobe for Jean and G)•SW WP Discussion.. Upon motion by Rasinussen,..seconded by Artig- Swoinley,.the council approved.the. agenda for the. December 16,.2008, City Council ineeting..Ayes.-- 4 Nays -- 0 COMMITTEE REPORTS Planning Commission December meeting report.(Jim Lindner -not present): Upon motion by Rasmussen, seconded by. Artig-Swomley, the council approved the December 2008 PIanning Coininission meeting report. Ayes -- 4. Nays.— 0 PRESENTATIONS FROM .THE FLOOR Acting Mayor Schilling. opened the floor to the public. Kelly DeSmet and Barbara. Bade from Willow Lane Elementary School announced that Willow Lane has won a blue ribbonaward under the No Child Left Behindfederal program. They discussed the need for funds to help second grade below level readers and indicated community grants would help go 10 obtaining materials as well as sending. teachers to training. Upon discussion from the council about the amount of charitable funds: provided last year: and how muchgrant money was available this year, it wassuggested that $2,500. could be donated to Willow Lane Elementary. A vote was taken as indicated under Old Business B). Don and. Larry Waldoch presented that they had :a newtenant that wants to move into the Waldoch property on .the. Southeast corner of TIighway 61 and Hoffinan Corners. They attended the December planning commission meeting and received favorable comments about their plans to rent the property,. They requested guidance onhow to proceed. Attorney Oliver reminded.. the council that there is .currently a moratorium inplace to study for future development.. The use of the land use must be consistent with its conditional use permit. If any changesare needed and before building/remodeling can take place, an application must be submitted back to the planning commission and a public hearing held. The planning commission must bring a recommendation back to the city council for a vote. The Waldochs.indicated that they wantedtocooperate with the city regarding: its Long range goals andwill comply with all of the requirements needed to proceed with rental of the property. Council member Schilling: directed. the Waldochs to City Clerk Bill Short and suggested they get the appropriate paperwork to complete. Acting Mayor Schilling closed the floor tothe. public. OLD BUSINESS. A) City Newsletter (Artig-Swomley): Topicsproposed for future editions of city newsletter to include profile on outgoing and incoming mayors, 2009 Budget, and changes in rentalproperty requirements. It was suggested that December's issue be skipped anda longer January newsletter be prepared. B)Award balance of Lawful Gambling proceeds from 2007&8: Upon motion by Rasmussen, seconded by Watson, the council approved cutting of checks to Willow Lane: Elementary School for $25.00 and the .WBL Food Shelf for $500 as discussed under Presentations from the Floor. Ayes 4 Nays — 0 C) Shall the City of Gem Lake establish a Storm Water utility to help pay for stormwater projects? Acting Mayor Schilling stated that Gem Lake should move on setting: this up as if we wait toolong, costs will continue to rise. Schilling requested. Justin Gese put together list: of what needs to be done and the costs. Schilling also suggested that Bill Shortbe invited to the next meeting to present how White Bear Township handles stormwater projects.. Council member Watson stated an example plan from the city of St Cloud which he finds very easy to understand andthat could be used as a template for the City of Gem Lake's Storm Water Utility Plan. D) City Engineer quote on 2007 (and upcoming 2008) MS4 report? Jason: Gese presented costs for time spent helping write the plan at last rnonth's meeting. City Clerk Bill Short indicated that a mapping program is available: for minimal cost to Gem Lake. The council suggestedthat this be put towards next months .payables. E) Reimbursement of driveway repair. Jason Gese stated that he looked at the two properties where repair was madeto the driveways after theroad was repaired and concurs that thesolutionthat was taken was appropriateand should be reimbursed by the city. Bob. Uzpen will contact the other owner and ask them to submit receipts. Place this topic on next month's agenda. F) Purchase of Adobesoftware for. Jean. Upon motion by Artig-Swomley, seconded by Watson, thecouncil approved the purchase of Adobe software not to exceed $500. Ayes - 4 Nays —.0 NEW BUSINESS A) Heritage Hall Building. Cost Reconciliation. (Jessie Hart): City Treasurer Jessie .I•Iart presented a suminary of project costs associated with the building .ofHeritage Hall. The total costs of the project were. $1,300,033 of which White Bear Township contributed 30.87% and the City of Gem Lake contributed $69.1..3%. Due to estimates higher than anticipated and some cost overruns, the project is currently in a deficit position of $46,656.70 as of December 8, 2008. The Council is being asked to formally approve thefollowing actions. 1) Approve the Heritage FIa[1 Cost Reconciliation and authorize payment to White Bear Township in the amount of $2,184.13 for engineering cost reimbursement, 2) Approve and authorize a payment to White Bear Township in the amount of $5,740.81 for the water main oversizing to be paid from the Sewer Fundas a loan to a future water fund, and 3) Approvethe transfer of $20.,000 during 2008 from the Genera] Fund to the City Hall Construction Fund to. be funded from the excess revenues .over expenditures. from 2008. Upon motion by Artig-Swomley, seconded by Rasmussen, the council approved the actions as described above. Ayes.-4 Nays --0 B) Heritage Hall Joint Powers. Agreement (Bill Short): City Treasurer Jessie Hart. and. City Clerk Bill Short introduced a Joint Powers Agreement between the City of Gem Lake and White Bear Township for the continued operation of Heritage Hall as a government building. In summary, the. City will be responsible for the costs of day to day operationsand revenues of the building. The Township will pay twenty percent of the routine. Heritage Hall expenses as defined in the contact. The Township will pay 30% of the cost of Non -routine Expenses as defined in. the contract. White. Bear Townshipapproved this agreement at their December Council Meeting. The teens of this agreement are effective until parties agree to terminate it. Upon motion by Artig-Swomley, seconded by Watson, the. Gem Lake City Council approved the Joint Powers Agreement. Ayes — 4 Nays - 0 C) Approval of payment of claims for December 2008: Payment of claims for time period above was. unanimously approvedas indicated by Council rnember's signatures on this .document. I3) Financial Report — November -December 2008 (Jessie Hart): Jessie Hart presented the Financial Report from November to. December.2008. Council. member Schilling stated that the City should continue to work.to build reserves and minimize spending in 200.9 .as the economy tightens arid. possible tax revenues could decrease to due foreclosures. E) 2008 Operating Transfers (Resolution #2008-12): Upon motion by Watson, seconded by Artig-Swomley, it is RESOLVED that S25,000 betransferred from 100-General Fund to 600-Sewer Fund and that $20,000 be transferred from 100-General Fund to 402-City Hall Construction Fund.: Ayes — 4 Nays — 0. F) Waste Management Recycling cost increases and contract for 2009: Waste Management is proposing a one year extension of the: City of Gem Lake Recyclingcontract with a.cost increase of $.06 per month to $2.23 per. household per month. G) HVAC maintenance contract for Heritage. Hall for 2009: Topic tabled until next meeting. H) Final City Budget and tax levy - 2009 (Resolution #2008-13): Jessie Hart presented the final City of Gem Lake Budget::and tax levy to the City Council. Upon motion by Watson, seconded by Artig-Swomley, it is RESOLVED to adopt a Final General. Fund Budget of $481•,4.70. and Final Amount to be raised by Property Taxation of $443.,289 whichis a 1.238%decrease. from 2008, for the Year 2009. Ayes -- 4 Nays — 0. I) Metro Council comments on 2008 Comp plan— preliminary review: Comments from the. Met Council for the. 2008 Comprehensive Plan have been received and are being reviewed. J) Business Licensing 2009: Documents regarding business licensing that were used in 2008have been included in the packet of information: Similar documents to be drafted for 2009.. K) Outgoing Mayor/Zoning Administrator Services — Authorize rate of$55/hour: Acting Mayor Schilling presented.a proposal from. Paul Emeott. for additional services. after his term of mayor is over of a..price of $55 .per hour with a.onehour minimum on.an as -needed basis. Upon motion by Watson,. seconded. by Artig-Swoniley, the council approved the proposal of additional services from Paul Emeott as stated above, on an as -needed basis: Ayes Nays.— 0 PRESENTATIONS FROM THE. FLOOR. Acting Mayor Hutch Schilling opened the floor to the public. Discussion regarding honoring outgoing Mayor Paul Emeott occurred. Various options presented including a plaque, honorarium and farewell party. Council member Artig-Swomley will coordinate a private gathering to honor Mayor Emeott and will sendout invitations. Attorney Oliver informed the council of the need to post a notice of assembly at which no city business will be conducted on the City Hall doorthe day of the gathering. Upon motion by Artig- Swomley, seconded by Watson,; the councilapproved an honorarium gift for outgoing Mayor Paul Drneott not to exceed $500. Ayes -- 4 Nays -- 0 Acting Mayor Schilling.close.d•the floor to•the. public. FUTURE. CITY COUNCIL MEETINGS: New Mayor and Council Member swearing in and Next City Council Meeting — Tuesday, January20, 2008 in the Gem. Lake City Hall. Swearing in at6:30p.m. City Council meeting following. ADJOURN: The December 2008 regular meeting the City Council *as adjourned at 8.:40 p.m.. AUTHORIZED: December 16, 2008 APPROVED: January. 20, 2009 ATTEST: ATTEST: Teresa Tice, Recording Secretary Paul R. Eineott, Mayor Certified Copy. Attendance. List for Gem Lake City Council Meeting: December 16, 2008 Kelly DeSmet Barbara Bade Bob Uzpen. Steve Herzolt Don Waldoch Larry Waldoch: Sheila Waldoch Ryan Podewlis Justin Gese Willow Lane Elementary School Willow Lane Elementary School. Big Fox Road Goose Lake Road SEH-City Engineer