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Home My WebLink About2009 12-16 CC MINUTESCITY OF GEM LAKE 4200 Otter Lake. Road White Bear Lake, MN 55110 Minutes of Gem Lake City Council Meeting 16 December 2008 The regular meeting of the City Council of the City of Geni Lake wascalled to order by. Council member and Acting Mayor Hutch Schilling on Tuesday, December 16, 2008 at 7:03 pm in. the Gem Lake City Hall meeting room.: The following members were present: Council members Gretchen Artig-Swomley, Tom Rasmussen, Chuck Watson, and Hutch Schilling. Also present were Attorney Trevor Oliver, City Clerk Bill Short, City Treasurer Jessie Hart and Teresa Tice, Recorder. Other members of the public were also in attendance per the sign in sheet sent around the room. APPROVAL OF AGENDA ANDMEETING MINUTES A) .Minutes of City Council meeting: of November 2008: Upon motion by Rasmussen, seconded by Artig- Swomley, the councilapproved the Minutesof the November 2008 Council meeting with corrections as submitted by Artig-Swomley. Ayes —4 Nays — 0 B) Minutes of City Council workshop of December'', 2008: Upon motion by. Watson, seconded by Rasmussen,. the council approved the minutesof the December 2008 City Council. workshop with corrections as submitted by Artig-Swomley. Ayes - 4 Nays 0 C) City Council Agenda: Acting Mayor Schilling calledfor additions,deletions and corrections to the agenda. Requested to be added to the agenda was Old Business item E) Street repairs to two houses. and F) Discussion and vote of purchase of Adobe for Jean and G) SWWP Discussion. Upon motion by Rasmussen, seconded by Artig- Swomley, the council approved the agenda for the December 16, 2008, City .Council meeting. Ayes:— 4 Nays -- 0 COMMITTEE REPORTS Planning Commission December meeting report Om Lindner -not present): Upon motion by Rasmussen, seconded by Artig-Swomley, the council approved the December 2008 Planning Commission meeting report. Ayes — 4 Nays --.0 PRESENTATIONS FROM THE FLOOR Acting Mayor Schilling. opened the.floor to the public. Kelly.DeSmet and Barbara.Bade.from Willow Lane Elementary School announced that Willow Lane has won a blue ribbon. award under the No Chid Left Behind -federal program.. They discussed .the need for funds to help second. grade below level readers and indicated. community grants would help go:to obtaining materials as well as sending teachers to.training. Upon. discussion from the council about the. amount ofcharitable funds provided last year and how much grant money was available. this iyear, it was suggested $2,500 could.: be donated to: Willow Lane Elementary: A vote: was taken as. indicated under Old Business B},. Don and Larry Waldoch presented that theyhad a new tenant that wants.. to move into the. Waldoch property on the Southeast corner of Highway 61 and: Hoffman Corners. They attended the December planning commission meeting and received favorable comments about their plans to rent the property. They requested guidance on how to proceed. Attorney. Oliver reminded the .council that there is currently a moratorium .in place to study for future development. The use of the land use must be consistent with itsconditional use permit. If any changes are needed and before. building/remodeling can take place, an application must be submitted back to the planning commission and a public hearing held. The planning commission. must bring a recommendation back to the city councilfor a vote, The Waldochs indicated that they wanted to cooperate with the city regarding its longrange goalsand will comply with ail of the requirements neededto proceed with rental of the property. Council member Schilling directed the Waldochs to City Clerk Bill Shortand suggested they get the appropriate paperwork to complete. Acting Mayor Schilling closed the floor tothe public. OLD BUSINESS A) City Newsletter (Artig-Swornley): Topics proposedfor future editions of the city newsletter to include.. profile on outgoing and incoming mayors, 2009 Budget, and changes in rental property requirements. It was.. suggested that December's issue be skipped and a longer January newsletter be prepared„ B) Award. balance of Lawful Gambling. proceeds from 2007&8: Upon motion by Rasmussen, seconded by Watson, the council approved cutting of checks to Willow Lane Elementary School for $2500 and: the WBL, Food Shelf for $500as discussed under Presentations from the Floor. Ayes --- 4 Nays — 0 C) Shall the City of Gem Lake establish a Storm Water utility to help pay for stormwater projects? Acting Mayor Schilling stated that Gem Lake should move on setting this up as if we wait too long, costs will continue to. rise,. Schilling requested Justin Gese puttogether list of what needs to be done and the costs. Schilling also suggested. that Bill Short beinvited to the next meeting to present how White. Bear Township handles stormwater projects. Council member Watson stated an example plan fromthe city of St. Cloud which he finds very easy to understand and that could be used as a template for the City of Gem Lake's. Storm Water Utility Plan. >d). City Engineer quote ou 2007 (and upcoming 2008) MS4 report? Jason Gese presented costs for time spent helping writc the plan at last month's meeting. City Clerk Bill Short indicated: that a mapping program is available for minimal cost to. Gem Lake. The council suggested that thisbe put towardsnext months payables. E)Reimbursement. ofdriveway repair. Jason Gesestated that he looked at the two properties where repair was made to the driveways after the road was repaired and concurs that the solution that was takenwas appropriate and should be reimbursed by the city. Bob Uzpen will contact theother owner and ask them to submit receipts. Place this topic on next month's agenda. F) Purchase of Adobe software for Jean. Upon motion by. Artig-Swomley, seconded by Watson, the council approved thepurchase of Adobe software not to exceed. $500. Ayes.— 4 Nays -- 0 NEW BUSINESS A) Heritage Hall Building. Cost Reconciliation (Jessie Hart): City Treasurer Jessie Hart presented a summary of project costs associated with the building of Heritage Hall. The total costs of the project were $1,3.00,033 of which White Bear Township contributed :30,87%Qand the City of Gem Lake contributed: $69..13%. Duetoestimateshigher thananticipated and some cost overruns, theproject is currently in a deficit position of$46,65.6.70 as of December 8, 2008. The Council is being asked to formally approve the following actions. 1) Approve the Heritage. Hall Cost Reconciliation and authorize payment to White Bear Township in the amount of $2,184.13 for engineering cost reimbursement, 2) Approve and authorize a payment to White Bear Township in the amount ❑f.$5,740.81 for the water main oversizing to be paid from the Sewer Fund as a loan to a future water fund, and 3) Approve the transfer of:$20,000 during 2008 from the General fund to. the City Hall Construction Fund to be fundedfrom the excessrevenues over expenditures from 2008. Uponmotion by Artig-Swomley, seconded by Rasmussen, the council approved the actions. as described above. Ayes-4 Nays --0 B) Heritage Hall Joint Powers Agreement (Bill Short): City Treasurer Jessie Hart and City Clerk Bill Short introduced a Joint. Powers Agreementbetween the City of Gem Lake. and White Bear Township for the continued operation of Heritage Hall as a. government building. In summary, the City will be responsible for the costs of day to day operations and revenues of the building, The 'Township will pay twenty percent of the routine Heritage Mall expenses as defined inthe contact. The Township will pay 30% of the cost of Non -routine Expenses as defined in the contract. White.. Bear Township approvedthis agreement at their December Council Meeting. The terms of this agreement areeffective until parties agree toterminate it. Upon motion by Artig-Swomley, seconded by Watson, the Gem Lake City Council approved the Joint Powers Agreement.. Ayes. — 4 Nays 0 C) Approval of payment of claims. for December 2008: Payment of claims for time period above was unanimously approved as indicated. by Council member's signatures on this document. I)) Financial Report — November -December 2008 (Jessie Hart): Jessie Hart presented the Financial Report from November to December 2008. Council member Schilling stated that the City should continue to work to build reserves and minimize spending in 2009. as the economy tightens and possible tax revenues could decrease to due foreclosures. E) 2008.Operating Transfers (Resolution 112008-I2): Upon motion by Watson, seconded by Artig-Swoniley, it is RESOLVED that $25,000 be transferred from 100-General Fund to 600-Sewer Fund and that $20,000 be transferred from 100-General Fund to 402-City Hall Construction Fund. Ayes — 4 Nays — 0. F) Waste. ManagementRecycliing cost increasesand contract for 2009: Waste Management is proposing a one year extension of the City of Gem Lake Recycling contract with a cost increase of $.06 per month to $2.23 per household per month. G) HVAC maintenance: contract for. Heritage Hall for 2009: Topic tabled until next meeting. H) Final City Budget and tax levy —2009 (Resolution. #2008.13.): Jessie Hart presented the final City of Gem Lake Budget and tax levy to the City Council. Upon motion by Watson; seconded by Artig-Swomley, it is RESOLVED to adopt a Final General Fund Budget of $481,470 and Final Amount to be raised by Property Taxation of $443,28.9 which is a 1.238% decrease from 2008,. for the Year 2009. Ayes — 4 Nays -- 0. I) Metro Council comments on 2008 Comp plan — preliminary review: Comments from the Met Council for the 2008. Comprehensive Plan have beenreceived and are being reviewed. J) Business Licensing 2009: Documents regarding business licensing that were used in 2008 have been included in the packet of information. Similar documents to be drafted for 2009. K) Outgoing Mayor/Zoning:Administrator Services — Authorize rate of $55/hour: Acting Mayor Schilling presented a proposal. from Paul Emeott for additional services after his term of mayor is over .ofa price of$55 per hour with a one hour minimum on. an as -needed basis. Upon motion by Watson, seconded by Artig-Swomley, the council. approved the proposal of additional services from Paul Etneott as stated above on an as -needed basis. Ayes •- 4 Nays-0 PRESENTATIONS FROM THE FLOOR Acting. Mayor Hutch Schilling opened the floor to the public. Discussion regardinghonoring outgoing Mayor Paul Emmeott.occurred, Various options presented including a plaque; honorarium and farewell party. Council member Artig-Swomley will coordinate a private gathering to honor Mayor Emeott and will send .out invitations. Attorney Oliver informed the council of the needto post a notice of assembly at which no city business will. beconducted on the City Hall door the day of the gathering. Upon motion by Artig- Swomley, seconded by Watson, the councilapproved an honorarium giftfor outgoing Mayor Paul Emeott not to exceed $500. Ayes — 4 Nays — 0 Acting Mayor Schilling. closed the floor to the public. FUTURE CITY COUNCIL MEETINGS: New Mayor and Council Member swearing in and Next City Council. Meeting —Tuesday, January 20, 2008 in the Gem Lake City Hall. Swearing in at 6 3.0 p.m. City Council meeting following. ADJOURN: The December 2008 regular meeting of the. City Councilwas adjourned at 8:40 p.m. AUTHORIZED: December 16, 2008 APPROVED: January 20, 2009 ATTEST: ATTEST: Teresa Tice, Recording Secretary Pau[ R. Emeott, Mayor Certified Copy: Attendance List for Gem Lake City Council Meeting: December 16, 2008 Kelly DeSmet. Barbara Bade Bob Uzpen Steve Herzolt Don Waldoch Larry Waldoch Sheila Waldoch Ryan Podewlis Justin. Gese Willow Lane. Elementary School Willow Lane Elementary School Big. Fox Road Goose. Lake Road SEH-City Engineer