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HomeMy WebLinkAbout2011 09-20 CCPCity of Gem Lake, MN City Council. Meeting September 20, 201 l Ca11 To Order of City Council Meeting — By Mayor Uzpen at 7: P. Call of Roll Uzpen Artig-Swoinley Lindner Rasmussen Bosak Others in Attendance: Sign-up Sheet Approval of City Council Minutes and Agenda • City Council. Agenda for this meeting (Accept Agenda) • Minutes of the City Council.Meeting for August. • Minutes from the August Planning ComMission Minutes - Accept approved ininiltes Committee Reports • Planning. Commission Report Old Business • News. Letter Ideas Public Hearing. • None New Business • Resolution 20].:1 — 06 Sewer Certification • Resolution 2011 — 07 Fire:Inspection Certification • Resolution 20] 1 -- 08 Septic Certification • Hansen LLC Applications for Overlay District o Zoning Request Application o Interim Use: :Permit Application • Tangweil/Larkin discussion based upon Prosecutor's. email, Scruggs request for Interim Use Permit • Claims for September • Monthly Financial Reports ■ Presentations from the.public, five minutes maximum. presentation ■ Open Items for the. Council Members tobring up. Future Council Meetings • Next Workshop Meeting, October 3rd at 7:00 P.M. • Next City Council Meeting, October 20th at 7:00 P.M. Adjournment i, The meeting:adjourned at CITY OF GEM LAKE, MN 4200 Otter Lake Road Gem Lake, MN 55110-3227 Telephone 651-747-2790 E-mail City cr,ger lakeMN.arg Gem Lake Planning Commission Meeting 9 September 2011 The regular meeting of the Planning Commission of Gem Lake was called to order by Chairperson Faith Kuny on Tuesday, September 0, 2011 at 7:06 p.m. at the Gem Lake City Hall conference room. The following members were present: Chairperson Faith Kuny, and Planning Commissioners Derrick Wippich, and Beth Herzog. Planning Commission Agenda: Chairperson Kuny asked for any changes, deletions or added agenda items. None was given and upon motion by Commissioner Wippich and seconded by Commissioner Herzog; the September 6, 2011 agenda was approved. Ayes — 3, Nays — 0. August Planning Commission Minutes: The August Planning Commission minutes were tabled until the October Planning Commission meeting OLD BUSINESS. None PUBLIC HEARING Zoning Request Application — Hansen Investments, LLC: Public Hearing opened at 7:08 p.m. Tom Hansen -1231 Little Fox Lane spoke to the. Planning Commission regarding the rezoning of Overlay Ordinance #122. He submitted the documentation and $10,000 fee and will renew the request every year. He explained what the [and is used for and passed out documentation to the Planning Commission to view. The wetlands have been marked and dead trees have been taken down. Mr. Hansen stated that no living trees were cut down at this time. In the future Mr. Hansen plans on installing running water next year. Mr. Hansen is requesting that the Planning Commission pass the ordinance and forward it to the City Council for approval. Gem Lake Planning Commission Minutes Page 2 of 4 Public Hearing closed at 7:22 p.m. The Planning Commission discussed the issues and feels the fees are reasonable. Upon motion by Commissioner Wippich and seconded by Commissioner Herzog, the zoning request application — Hansen Investments, LLC passed. Ayes — 3, Nays — 0. A voice vote was taken: Chairperson Kuny — yes, Commissioner Wippich — yes and Commissioner Herzog — yes. Interim Use Permit Application — Hansen Investments, LCC. Public Hearing opened at 7:23 p.m. Mr. Hansen and the Planning Commission discussed the interim use permit application. Mr. Hansen stated that he will be in Africa the middle of September and won't be able to attend the September 20th City Council meeting. Upon motion by Commissioner Herzog and seconded by Commissioner Wippich,. interim use permit application — Hansen investments, LLC will be forwarded to the. City Council by the Planning Commission. Ayes — 3, Nays — 0. Public Hearing closed at 7:24 p.m. OPEN ITEMS Chairperson Kuny received an email from Mayor Uzpen regarding working with City Attorney Trevor Oliver. To keep billable hour costs down, Mayor Uzpen. requested that all questions and concerns from the Planning Commission be presented to the City Council at the council meeting and if they can't answer the. question, then they will pass it on to Trevor. The Planning Commission discussed the issue and will bring it up at the September City Council meeting. FUTURE MEETINGS Workshop Meeting: October 3, 2011 at 7:00 p.m. City Council Meeting: October 4, 2011 at 7:00 p.m. Look for us on the World Wide Webat genilakeinn.org Gem Lake Planning Commission Minutes Page 3 of 4 ADJOURN Upon motion by Commissioner Herzog and seconded by Commissioner Wippich, the September 6, 2011 regular meeting of the Planning Commission was adjourned at 7:38 p.m. Ayes — 3, Nays — 0. APPROVED: ATTEST: ATTEST: Julie Newkirk Recording Secretary Faith Kuny Chairperson Lookfor us on the World Wide Web atgemiakenin.org Gem Lake Planning Commission Minutes Page 4 of 4 Sign Up Sheet: Thomas Hansen John Kuny Look for us on the World Wide Webat gem oig CITY OF GEM LAKE, MN 4200 Otter Lake Road Gem Lake, MN 55110-3227 Telephone 651-747-2790 E-mail Citv(a)genlakeMN.org Gem Lake Planning Commission Meeting 2 August 2011 The regular meeting of the Planning Commission of Gem Lake was called to order by Chairperson Faith Kuny on Tuesday, August 2, 2011 at 7:08 p.m. at the Gem Lake City Hall conference room. The following' members. were present: Chairperson Faith Kuny, and Planning Commissioners Arthur Pratt, and Beth Herzog. Planning Commission Agenda: Chairperson Kuny asked for any changes,: deletions or added agenda items. None was given and upon motion by Commissioner Herzog and seconded by Commissioner Pratt; the August 2,. 2011 agenda was approved. Ayes — 3, Nays — 0. July Planning Commission Minutes: The July Planning Commission minutes were reviewed and upon motion by Commissioner Pratt and seconded by Cornmissioner Herzog, the July minutes were approved with corrections. Ayes-3, Nays-0: PUBLIC HEARING None OPEN ITEMS There was discussion regarding using a form with photos for zoning code violations to ensure good communication between the Planning Commission, City Council, residents and businesses of Gem Lake. FUTURE MEETINGS Workshop Meeting: August 1, 2011 at 7:00 p.m. City Council Meeting: August 16, 2011 at 7:00 p.m. Gem Lake Planning Commission Minutes Page 2 of 3 ADJOURN Upon motion by Commissioner Herzog and seconded by Commissioner Pratt, the August 2, 2011 regular meeting of the Planning Commission was adjourned at 7:2.0 p.m. Ayes — 3, Nays — 0. APPROVED: ATTEST: ATTEST: Julie. Newkirk Recording Secretary Faith Kuny Chairperson Look for us on the World Wide Web at.gemlakemn.org Gem Lake Planning Commission Minutes Page3 of3 Sign Up Sheet: Look for .us:on the World Wide. Web at gemlakemn.org Page 1 MEMORANDUM Date: October 18, 2011 To: Gem Lake City Council From: Jessie Hart, Treasurer Re: 3`d Quarter 2011 Financial Reports 2011 GENERAL. FUND The third quarter of the 2011 is now complete. Through the 3rd quarter of the year the General Fund revenues are above anticipated levels, however expenditures are well below anticipated levels. Revenues are below 2010 revenues as are expenditures through the 3rd quarter. Below are the General Funds year-to-date revenue and expenditures (through the 3rd quarter): 2010 2011 2011 3`d 3rd Quarter 3rd % Received QuarterlYTD Budget/YID Quarter/YTD Spent Revenues $210,826 $172,311 $167,743 97.37% Expenditures $189,812 $321,709 $168,094 52.25% $300,OCd $250,000 i- I $2{10,1"..100 t • 50 JAN.1. • JAN. FEB. 2011 COMPARISON OF REVENUES TO EXPENSES 1 MAR; APR. 'MAY JUN: JUL- AUG. --a--11 REVENUES -A-:11 EXPENSES) SEP- OCT. .NOV. pEc Page 2 The City has received 97.34% of their revenue anticipated for the first three quarters of 2011. This represents 51.43% of the total revenues budgeted for. 2011. The revenue sources that are above their budget amounts are property taxes, general business licenses, building permits and related permits, as well as investment related revenues. The second half 2011 property taxes were somewhat lower than half of the levy, however the settlement also included delinquent taxes and penalties/interest which are not budgeted for. There was only one on -sale liquor licenses budgeted for 2011 and as of today two sites are licensed. Also included in the year-to-date revenues (first quarter) is the "administrative fine revenue" from 2010 which had not been budgeted for. Facility rental actual is down substantially compared to budget. The majority of this line item was the Sheriffs rent as an offset for anticipated clerical time, provided by the Sheriffs department in 2011, which would have been charged to the Clerk/General Government department. The year-to-date actual includes 2 months of rent/wages for August and September 2011... Below is the breakdown of the revenues through the third quarter of 2011: 2011 3rd Quarter 2011 °Ia Budget/YID 3`d`QuarterlYTD Received Property Taxes $ 134,117 $ 135,623 101.12% Licenses and Permits 6,770 12,562 185.55% Intergovernmental 5,796 4,233 73.03% Charges for Services 338 874 258.72% Fines 1,277 2,452 191.97% Miscellaneous 24,033 11,999 49.92% Total Revenues $ 172,331 $ 167,743 97.34% { S5o0,17o s4 up° i E s400,000 53.50,000 1, $300:NO $250,000 $200,000 $1.60,000 $100,000 S50.000 fi 2011 REVENUES: BUDGETED COMPARED TO ACTUAL so�^-tee JAN:1 JAN. FEB, 'MAR, -- APR. MAY JUN. JUL. AUG. SEP. OCT. NOV, DEC. X-11 BUDGET —E--11 ACTUAL Page:3 ExRenditures for the year are below budget as shown below: 2011 3rd Quarter 2011 BudgetlYTD 3`d Quarter/YTD Spent General Government $ 158,926 $ 76,297 48.01% PublicSafety 83,346 78,558 94.26% Pubic Works 54,437 13,239 24.32% Transfers Out 25,000 0 0.00% Total Expenditures $ 321,709 $ 168,094 52.25% 2011 EXPENDITURES: BUDGETED COMPARED TO ACTUAL SSCID OOv S350,000. j S3o,000 -+ F � $250,000 E j 1 f $200,000 . 5150,ODO • .550,000: so El ..t. _.. — — ._ ...{....... y- �_ .f JAN.1 JAN. FE9. MAR.. APR- MAY JUN. JUL. —X_11 SD0GEr — ---11 ACTUAL X AUG. SEP. OCT. NOV. DEC. If expenditures were spent evenly throughout the year the City should have spent 75% of its budget. Most activities appear to be under budget, but it is due in part to the cyclical nature of some of the activities even though we attempt to program a monthly budget. The bottom line is the City has spent only 40.82°/0 of its 2011 budget through September 30, 2011. Page 4 .5590,090• s45o,00a $400.900. T- 1 $350,600 L.... $300,000 5250,00 5200,000 I s1oo.000 } _. 5550,000 5500,000 5450,000 5400.000 5350,000 5309,009 5250.000 .5200,000 $150,000 $100.000 556,090 50 YEARLY REVENUE COMPAR]SION JAN FEB. MAR APR_ MAY JUN. JUL. AUG. I3 2607 0 2009 O 2009 a 2010 o 2011 1 SEP. YEARLY EXPENDITURE COMPARISION o2007 0200B 02009 Ng2010 o20111 OCT. NOV: DEC. Page 5 SPECIAL REVENUE FUNDS The only Special Revenue activity is the Parks and Playgrounds Fund which during the first half of 2011 had only the allocation of interest earnings from the pooled investments fund. DEBT SERVICE FUNDS The City's maintains three debt funds: the 2004 and 2006 Bonds which were issued for road and sewer improvements and are paid by special assessments and the 2007 Bonds which were issued for the constructions of Heritage Hall and are paid through property taxes. Total principal and interest payments for 2011 were $154,81.5. PROJECT FUNDS The City currently has no active construction funds. The Scheuneman Road Project. Fund currently carries a deficit balance that will be satisfied with the receipt of special assessments from property owners over time. Special assessments toward this deficit balance of approximately $8,900 were received with the first half 2011 property tax settlement. This fund is charged interest from the pooled investment fund while it carries a deficit balance. The City requested 100% of the turn back monies available for Scheuneman and Hoffman Roads there fore there is a construction fund for Hoffman. Road that is accruing interest on the turn back monies until the point in time a project is completed on that section of road. The Improvement Fund was established as part of the 2011.budget process and will be funded initially with at transfer from the General Fund which will be made during the 41h quarter of 2011. This fund will be used to help defray the cost of street improvement projects to city residents in the future. ENTERPRISE FUNDS The City currently maintains one Enterprise (Business Type) Fund. The City's Sewer Fund financial information for the first three quarters of 2011 is as follows: Revenues Expenditures 2010 3rd quarter/YTS $ 26,600 $ 46,385 2011. Annual Budget $ 48,739 $ 4.3,648.. 2011. 3rd Quarter/YT❑ $ 38,4.66. $ 19,039 % Received Spent 51.07% 31.97% Revenues for the first three quarters of 2011 are right on target when compared to the annual budget. Expenses are actually lower than anticipated, however there are expenditures budgeted for sewer line maintenance and repair that will occur in the ensuing months. These budgeted costs in addition to the MCES charges and depreciation which is not recorded until year-end make up the bulk of the expenditure budget. Page 6 CASH AND INVESTMENTS Finally, the City had cash and investments of $9.8.5,601.21 invested as of September 30th. The table below shows. the City's cash and investments by fund. As of 0913012011 Fiscal Year: 2011 Name of Fund CITY ❑F GEM. LAKE CASI'I .AND INVESTMENT BALANCE STATEMENT Cash and Investments Balance Balance 911/20.11 Receipts . Disbursements 9/30/2011 Genera! Fund $433,659.11 $3,807.69 $17,953.54 $41.9,513.26 Parks and Playgrounds :$37,676.09 $173.62 $0.00 $37,849.71 2004. Debt Service Fund $92,589..33 $391,42 $0,00 $92,980.75: 2006 Debt. Service Fund $117,444.56 $529.79 $0.00 $1.17,974.35 2007: Capital Improvement Bonds $59,072.67 $242.60. $0.00 $59,31.5.27 Improvement Fund $0.00 $0.00 $0.00 $0.00 City hall Construction $0.00 $0.00 $0.00 $0.00 Sclieuncman.Road Itnprovemctns ($62,650.31) ($299.00) $0.00 ($62,949.31) Hoffman Road Improvements S25,270.67 $116,45 $0.00 $25,387.12 Sewer Enterprise fund $295,089.39 $2,130.21 $1,689.54 $295,530.06 Investment Trust Fund $2.977.22 $1.706.97 $4,684.1.9 $0.00 $1,001.128.73 Premier Checking Premier CCD's Wells Fargo:. Investments Wells Fargo Money Markel 58,799.75 $24.327.27 $985,601.21 $433,132.81 $0,0(1 $522,680.50 $2.9,787.90 $9.8.5,601.21 INV 20100217 20100329 20110609 20110912 20110812 20100826 2011.CASH & INVESTMENTS MATURE PURCH DATE DATE BANK/BROKER TYPE NAME PREMIER BANK CHK GENERAL FUND WELLS FARGO MMKT PRIME INVESTMENT FUND 2/17/15 3/29/19 3/8118 9/12/16 2/1/23 8/26/25 2/17/10 WELLS FARGO 3/29/10 WELLS FARGO 9/6/11 .WELLS. FARGO 9/12111 WELLS FARGO 8/12/11 WELLS FARGO 8/26/10 WELLS FARGO AGENCY FHLM (CALLED 2/1712011) AGENCY FFCB (CALLED 3/29111 j. AGENCY FFCB (CALLED 9/6/2011) AGENCY FFCB (Callable 9/12/12) GO BOND SHORVIEW MINN BLD. BONDS AGENCY FHLB (Callable 11/26/10) Cusip # 6005590 12970216 3128X9XX3 313:31.J F{Z93 31331 KMX5 31331KXZ8 -313370L63 Page 7 INT. # AS OF YIELD RATE DAYS 9/30/2011 0.05% 0.05% 30 $433,132.81 0.01% .0.01 % 30 $29,787.90 3.00% 3.00% 0 4,00% 4.00% 0. 3.00% 3.00% 0 1.47% 1.47% 1825 3.20% 4.80% 4188 4.00% 4.00% 5475 2.34% 2.54% 1,444 $0.00 $0.00 $0.00 $200,000.00 $167,680.50 $155,000.00 $985,601.21 City of Lake GENERAL FUND Budgeted Statement of Revenues and Expenditures For the Nine Months Ending. September 30, 201 T Page 8 Cui r Mnth. Curr Ninth Curr Mnth • YID YTD YTD Budget Aetna! Variance % Complete Budget Actual Variance % Complete REVENUES. Property Taxes Current Property Taxes $ 0.00 $ 0.00 0.00 0.00 $ 130,584.00 $ 127,979.30 2,604.70 98.01 Delinq Property Taxes 0.00 0.00 0.00. 0.00 0.00 3,780.04 (3,780.04) 0.00 Fiscal Disparity Taxes 0.00 0.00 0.00 0.00 3,533.00 2,698,35 834.65 76.38 Penalties & Interest 0.00 0.0.0 0.00 0.00 0,00 1,165.64 (1,165.64) 0.00 Licenses and Permits General Business Licenses On -Sale Liquor: License. Other Permits. Tobacco License Charitable Gambling License Contractor License Building Permits Plumbing Permits Mechanical Permits Electrical Permits Fire Marshall Inspection State Permit Charge Administration Fee Dog Licenses Intergovernmental Revenues Police State Aid Charges for Services Plan Review Investment Admin Charge Fines and Forfeits Fines 0.00 0.00 .0 00 0.00 1,275.00 1,700.00 (425.00) 133.33 0.00 0.00 0.00 0.00 2,200.00 4,400.0.0 (2,200,00) 200.00 0.00 250.00 (2_50.00) 0.00 0.00 975.00 (975.00) 0.00 0.00 0.00 0.00 0.00 35.0.00 500.00 (150.00) 142.86 0.00 0.00 .0.00. 0.00 225.00 500.00 (275.00) 222.22 0.00 0.00 0.00 0.00 300.00 700.00 (400.00) 233.33 183.00 958.75 (775.75) 523.91 1,100.00 3,008.50 (1,908.50) 273.50 0.00 0.00 0.00. 0.00 100.00 219.25 (119.25) 219.25 0.00 0.00 0.00 0.00 120.00 212.50 (92.50) 177.08 0.00 96.00 (96.00): 0.00 50.0.00 577.00 (77.00) 11.5.40 0.00 0.00 0.00 0.00. 0.00 5.00 (5.00) 0.00 16.00 55.00 (39.00) 343.75 100.00 119.99 (19.99) 119.99 0.00 0.00 0.00 0.00 0.00 17.44 (17.44) 0.00 0.00 0.00 0.00 0.00 500.00 210.00 290.00 42.00 0.00 0.00 0.00 0.00 5,796.00 3,650,00 2,146.00 62.97 0.00 0.00 0.00 0.00 0.00 439.72 (439.72) 0.00 113.00 163.95 (50.95) 145.09 338.00 434.76 (96.76) 128.63 141.00 94,00 47.00 66.67 1,277.00 2,451.49: (1,174.49) 191.97 Miscellaneous Interest Earnings: 1,000A0 .2,016,99 (1,0.1699) 201.70 3,000.00 5,141..77 (2,1.41.77) 171..39 Charitable Gambling.Contributi 459.00 0.00 459.00 0.00 4_,123.00 2,71.1.24 1,411.76 65.76 Miscellaneous 29.00 0.00 29.00 0.00 263.00 477.00 (214.00) 181.37 Insurance Policy Dividends 150.00 0.00 150.00. 0.00 150.00 0.00 150.00 0.00 Facility Rental 5,499.00 1,795.61 3,703.39. 32.65 16,497.00 3,668.82 12,828..1.8 22 24 Total Revenues 7,590.00 5,430.30 2,159.70 71.55 172,33 1,00 167,742.81. 4,588.19 97.34 City of to Lake GENERAL FUND Budgeted Statement of Revenues and Expenditures For the Nine Months Ending September 30.,2011 Page 9 Curr Muth Curr Mnth Curr Mnth YTD YTD YTD Budget Actual 'Variance % Complete'.Budget. Actual Variance % Complete EXPENDITURES City Council Wages and Salaries. Employer Paid Insurance Conference Registrations Council Contingency City of Lake. GENERAL FUND Budgeted Statement of Revenues and Expenditures For the Nine Months Ending September 30, 2011 Page 1a Curr Mnth Curr Mnth Curr Mnth . TrD YTD YTD Budget Actual Variance % Complete Budget Actual Variance. % Complete 1,339.00 102.00 0.00 2,500.00 1,339.00 102.43 0.00 0.00 0.00 (0.43) 0.00 2,500.00 100.00 4,017.00 4,017.00 0.00 100.42 307.00 307.29 (0.29) 0.00 1,500.00 0.00 1,500.00 0.00 22,500.00 228.12 22,271.88 100.00 100.09. 0.00 1.01 Elections Miscellaneous 3.8,00 0.00. 3.8.0.0 0.00 336.00 0.00 336.00. 0.00 Printing and Binding 0.00 0.00 0.00 0.00 '25.00 0.00 25,00 0.00 Repairs & Maint .. Contractual 0.00 0.00 0.00 0.00 0.00 426.12 (426.12) 0.00 Financial Administration Auditing Services Financial Services Computer Services 0.00 0.00. 0.00 0.00 8,080.00 8,1.,35.00 (55.00) 100.68 4.375.00 2,666.50 1,708.50 60.95 24,791..00. 20,855.75 3,93525 84.13 125.00 0.00. 125.00 0.00 .375.00 1360.00 (985.00) 362.67 Legal Services Prosecution 292.00 125.00 1.67.00 42.81 2,624.00 460.00 2,164.0.0 17.53 Legal 2,084.00 385.00 1,699.00 18.47 18,750.00 5,574.00 13,176,00 29.73 Clerk/General Governnment. Wages and Salaries 4,090.00 1,795.61 2,294.39 43.90: 1.2;26.9.00 1,795.61 10,473.39 14.64 Office Supplies 167.00 0.00 167.00 0.00. 1,499.00 311.14 1,187.86 20.76 Postage 125.00 104.52 20.48 83.62 1,125.00 .696.4E 428.54 61.91 Administration 417.00 323.5.0 93.50 77.58 3,75.0.00 1,275:45 .2,474.5.5 34.01 Miscellaneous 18.00 0.00 18.00 0.00 150.00 0.00 150.00 0,00 Web Site 0.00 0.00 0.00 0.00 1,000.00 670.00 330.00 67.00 Mileage 21.00 40.81 (19.81) 194.33 187.00 118.61 68.39 63.43. Retarding Secretary 175.00 150.00 25.00 85.71 1,575.00 1,350.00 225.00 85.71 Computer Services 375.00 0.00 375.00 0.00 1,125.00 0.0.0 L,125.00 .0.00 Legal Notice Publication 4.17.00 113.2.1 303.79 21.1.5. 3,750.00 3.82.08 3,367.92. 10.19 Nevvsletter/Public Relations 333.00 212.64 120.36 63.86 3,0.01.00 1,473.33 .1,527.67 49.0.9 General Liability Insurance. 0.00 0.00 0.00 0.00. 1,800.00 1,332.94 467.06 74.05 Vehicle Insurance 0.00 0.00 0.00 0.00 65.00 46.53. 18.47 71.58 Public. Officials Liablitliy 0.00 0.00 0.00 0.00 150.00.. 192.88 (42.88) 128.59 Recycling Collection 1,000.00 854,04 145.96 85.40. 9.,000.00. 7,5.14.91. 1,485.09 83.50 League: of MN Cities 500.00. 462.00 .38.00 92.40. 5.00.00 462.00 3.8.00 .92.40 RCLLG 0.00 0.00. 0.00 0,00 125.00 125.00 0.00 100.00 Subscriptions 20.00 20.00 0.00 100.00 20.00 20.00 0.00 100.00 Gambling Distributions 1,375.00 0.00 1,375.00 0.00 4,125.00 3,500.00 625.00 84.85 City of uaii Lake GENERAL. FUND. Page 11 Budgeted Statement of Revenues and Expenditures For the Nine Months Ending September 30, 2011. Curr Mnth Curr Mnth Curr Mnth YTD YTD YTD Budget Actual Variance % Complete Budget Actual Variance % Complete Planning and Zoning Professional Services 0.00 0.00 0.00. 0.00 0.00 255.00 (255.00) 0.00 Engineering 0.00 387.14 (387.14) 0.00 0.00 627.69 (627.69) 0.00 Administration 250.00 827.75. (577.75) 331.10 2,250.00 1,347.50 902.50 59.89 Recording Secretary 163.00. 150.00 13.00 92.02 1,461.00 900..0.0 561.00 61.60 Comp Plan Update 417.00. 0.00. 417.00 0.00 3,749.00 0.00 3,749.00 0.00 Heritage Hall Operating Supplies 167.00 22.81 144.19 13.66 1,501.00 715.57 785.43 47.67 SalesTaxe 16.00 0.00 1.6.00 0.00 150.00 0.00 150.00 0.00 Professional Services 334.00. 120.00 21.4,00 35.93 2,998.00 1,282.85 1,715.15. 42.79 Contract Services 184.00 0.00 184.00 0.00 1,648.00 0.00. 1,648.00. 0.00 Telephone 125.00 10438 20.62 83.50 1,.1.25.00 940.4.6. 1.84.54 83.60 Property Insurance 0.00 0.00 0.00 0.00 750.00 701.25 48.75 93.50 Electric. Service 325.00 383.00 (58.00) 117.85 2,925.00 2,170.80 754.20 74.22. Gas Service 200.00 27.47 172.53 13.74 2,100.00 947.73 1,152.27 45.13 Water/SewerUtilities 500.00 95.69 404.31 19..1.4 1.,500.00 287.07 1.,2.12.93 1.9.14 Repairs & Maint - Contractual. 41.00 165..00 (.124.00) 402.44 375.00 2,306.06 (1,931.06)614.95 Reparis & Maint- Building 209.00 0.0.0 209.00. 0.00 .1.,873.00 1,184.31 688.69 63.23 Buildings & Structures 0.0.0 0.00 0.00. 0.00 3,000.00 0.00 3,000.00 0.00 Other Equipment 0.00 0.00 0.00 0.00 3,000.00 0.00 3,000.00 0.00. Police Regular. Law Enforcerent Dispatch Costs Fire Fire Services Fire Marshall. Service Animal Control Animal Enforcement 6,805.00 6,804.36 0.64 99.99. 61,237.00 60,41,5.24 821.76 98.66 244.00 235.98 8.02 96.71 2,190.00 1,887.84 302.16 86.20 1,093.00 1,092.91 0.09 99.99 9,836.00 10,148.52 313.00 312.33 0.67 99.79 2,809.00 2,498.64 9.00 0.00 9.00 0.00 75.00 153.49 (312.52) 310.36 103.18. 88.95 (78:49) 204.65 Building Inpseetian Miscellaneous 0.00 0.00 0.00 0.00 0.00 31.79 (31.79) 0.00 Building Inspections 566.00 18.0.00 .386.0.0 31..80. 5,099.00 2,61.0.00 2,489.00 51.19 Building Secretary 166.00 60.00 106.0.0 36.14 1.,500.00 308.25 1,191.75 20.55 Computer Services 0.00 0.00 0.00 0.00 600.00. 504.34 95.66 84.06 Road Maintenance Signs, Sign Repair Materials 175.00 0.00 175.00 0.00: 700.00 0.00 700..00 0.00 Engineering 250.00 0.00 25.0.00 0.00 2,250:00.. 1.9.33 2,230.67 0.86 NPDES.Adrninistration 1,250.00 0.00 1,250.0.0 0.00 1.1,250.00 0.00 11,250.00. 0.00 Street Lights 100.00 86.07 13.93 86.07 900.00 690.94 "209.06 76:..77. ROW Maintenance Street Repairs Dues &. Subscriptons Ice and. Snow Removal Salt. and Sand Sales Tax .Snow Plowing Other Financing Uses Operating Transfers OUT Total Expenditures City of (Jail Lake GENERAL FUND D Budgeted Statement of Revenues and Expenditures. For the Nine Months Ending September 30, 2011. Page 12 Curr Mnth Curr Mnth Curr Mnth YTD YTD YTD Budeet Actual Variance % Complete: Bu&et Actual Variance % Complete 1,250.00 0.00 1,250.00 0.00 5,000.00 0.00 5,000.00 0.00 3,750.00 0.00 3,750.00 0.00 15,000.00 2,384.21 12,615.79 15.89 0.00 0.00 0.00 0.00 50.00 42.19 7.81 84.38. 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00. 0.00 0.00 0.00 0.00 7,500.00 537.00 1.1;250.00 2,520.00 195.57 7,387.25 4,980.00 341.43 3,862.75 33.60 36.42 65:66 0.00 0.00 0.00 0.00 .25 000.00 0.00 25,000.00 0.00. 38,790.00 19,749.15 19,040.85 50.91 321,709.00 168.,094.11 153,614.89 52.25 Excess Rev Over (Under) Exp $ (31,200.00) $ (14,318.85) (16,881.15) 45.89 S (149,378.00 $ (351.30) (149,026.70 0.24 City of Uein Lake PARKS AND PLAYGROUNDS FUND Budgeted Statement of Revenues and Expenditures For the Nine Months Ending September 30,.201 1 Page 13 Curr Mnth Curr Mnth. Curr Mnth YTD YTD YTD Budget Actual Variance % Complete Budget Actual Variance %Complete REVENUES Interest Earnings $ 9.4.00 $ 173.62 79.62 184.70 $ 282.00 $ 467.47 (185.47) 165.77 Total Revenues 94.00 173.62 79.62 184.70 282.00 467.47 (185.47) 165.77 EXPENDITURES Total Expenditures 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Excess Rev Over (Under):Exp S 94.00 $ 173.62 79.62 184.70 $ 282.00 S 467.47 (185.47) 165.77 City of (iei i Lake 2004 DEI3T SERVICE FUND Budgeted Statement of Revenues and Expenditures For the Nine Months Ending September 30, 2011 Page14 Curr Mnth. Curr Mzith Curr Mnth YID YTI) YID Budget Actual Variance % Comvlete. Budeet. Actual. Variance. % Complete REVENUES Current Special Assessments $ 0.00 $ 0.00 0.00 0.00 $ 21,690.00 $ 22,314.66 (624.66) 102.88 Delinq Special Assessments 0.00 0.00 0.00 0.00 0.00 89.30 (89.30) 0.00 Penalties & Interest 0.00 0.00 0.00 0.00 5,423.00 5,586.66 (163.66) 103.02 Prepaid Special Assessments 0.00 0..00 0..00 0.00 0.00 3,534.00 (3,534.00) 0.00 Interest Earnings 336.00 39.1.42 55.42 116.49 1,010.00 1,211.96 (201.96) 120.00 Total Revenues EXPENDITURES 336.00 391..42 55.42 11.6.49 :28,123.00 32,73.6.58 (4,613.58) 116.41 Principal 0.00 0.00 0.00 0.00 58,276.00 58,276.00 0.00 100.00 Interest 0.00 0.00 0.00 0.00 12,366.00 12,366.34 (0.34) 100.00 Fiscal Agent Fees 0.00 0.00 0.00 0.00 50.00 0.00 50.00 0.00 Total Expenditures 0.00 0.00 0.00 0.00 70,692.00 70,642.34 49.66 99.93 Excess Rev Over (Under) Exp $: 336.00 S 391.42 55.42 116.49 S (42,569.00). $ (37,905.76) (4,663.24) 89.05 City of befit Lake 2006 DEBT SERVICE .FUND Budgeted Statement of Revenues and Expenditures For the Nine Months Ending. September 30,.20.11 Page 15 Curr Mnth Curr Mnth Curr Mnth YTD YTD YTD Budget Actual Variance % Complete Budget Actual Variance % Complete REVENUES Current Special Assessments $ 0.00 $ 0.00 0.00 0,00 $ 7,992.00 $ 7,762.09 229.91 97.12 Delinq. Special Assessments. 0.00 0.00 0.00 0.00 0.00 19.09 (19.09) 0.00 Penalites &`Interest O.00 0.00 0.00 0.00 3,164.00 2,799.14 364.86 88.47 Interest Earnings 354.00 529.79 175.79. 149.66 1,062.00 1,448..9.1 (386.91) 136.43 Total Revenues 354.00 529.79 175.79 149.66 12,218.00 12,029.23 188.77 98,45 EXPENDITURES Principal 0.00 0.00 0.00 0.00 25,000.00 25,000.00 0.00 100.00 Interest 0.00 0.00 0.00 0.00 7,418.00 7,417.50 0.50 99.99 Fiscal Agent Fees 0.00 0.00 0.00 0.00 50.00 0.00 50.00 0.00 Total Expenditures 0.00 0.00 0.00 0.00 32,468.00 32,417.50. 50.50 99.84 Excess Rev Over (Under) Exp 354.00 S 529.79 175.79 149.66 $ (20,250.00) $ (20,388.27) 138.27 100.68 REVENUES Current Property Taxes Delinquent Property Taxes Fiscal Disparities Penalties & Interest Interest: Earnings Total Revenues EXPENDITURES. City of gem Lake 2007 DEBT SERVICE FUND Budgeted Statement of Revenues and Expenditures For the Nine Months Ending September 30,:2011 Page16 Curr Mnth Curr Mnth. Curr Mnth YTD YTD YTD Budeet Actual Variance. % Complete Budnet Actual Variance % Complete 0.00 $ 0.00 0.00 0.00 0.00 0.00 0.00 0.00 216.00 242.60 0.00 0.00 $ 26,000,00 $ 24,810.24. 0.00 0.00 0.00 425.58 0.00 0.00 0.00 522.97 0.00 0.00 0.00 (47.32) 26.60 112.31 648.00 693.47 1,189.76 95.42 (425.58) 0.00. (522.97) 0.00 47.32 0.00 (45.47) 1.07.02. 216.00 2.42.60 26.60 112.31 26,648.00 26,404.94 243.06 99.09 Principal. 0.00 0.00 0.00 0.00 15,000.00 15,000.00 0.00 100.00 Interest 0.00 0.00 0.00 0.00 34,755.00 34,755.00 0.00 100.00 Fiscal Agent Fees 0.00 0.00 0.00 0.00 550.00 550.00 0.00 100.00 Total. Expenditures . 0.00 0.00 0.00 0.00 50,305.00 50,305.00 0.00 100.00 Excess Rev Over (Under) Exp $ 216.00 $.. 242.60 26.60 112.31 $ (23,657.00) $ (23,900.06) 243.06 101.03. REVENUES Transfers from Other Funds Total Revenues EXPENDITURES Total Expenditures City of ucm Lake IMPROVEMENT FUND Budgeted Statement of Revenuesand Expenditures For the Nine Months Ending September 30, 2011 Page 17 Curr Mnth. Curr Mnth Curr Ninth YTD YTD YTD Budget Actual Variance % Complete Budtret Actual.. Variance % Complete 0.00 $ 0.00 0.00 0.00 $ 25,000.00 $ 0.00 25,000.00 0.00. 0.00 0.00 0.00 0.00 25,000.00 0.00 25,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Excess Rev Over (Under) Exp. 5. 0.00 5 0.00 0.00 0.00 $ 25,000.00 5 0.00 25,000.00 0.00 City of :s::ni Lake SCHEUNEMAN ROAD IMPROVEMENTS Budgeted Statement of Revenues and Expenditures For the Nine Months Ending September 30, 2011 Page:1.8• Curr Mnth Curr Mnth Curr Mnth YTD. YTD YTD Budget Actual Variance %Complete Budget Actual Variance % Complete REVENUES Current Special Assessments 8. 0.00 5 0.00 0.00 0.00. $ 7,983.00 8. 5,659.63 2,323.37 70.90 Delinq Special. Assessments 0.00 0.00 0.00 0.00. 0.00 2,166.68 (2,166.68) 0.00. Penalties & Interest . 0.00 0.00 0.00 0.00: 658.00 1,106.70 (448.70) 168.19 interest Earnings (168.00) (299.00) (131.00) 177.98. (504.00.) (857.30) 353.30 1.70.10 Total Revenues EXPENDITURES Total Expenditures (168.00) (299.00.) (131.00) 177.98 8,137.00 8.075.71 61.29 99.25. 0.00 0.00 0.00 0.00 0:00. 0.00 0.00 0.00: Excess Rev Over (Under) Exp 8 (168.00) $ (299.00) (131.00) 177.98 $ 8,137.00 $ 8,075.71 61.29 99,25 ?age 19 ,., 161,‘-\‘TTeVov",ei.i5,11-.)lcEioaetSvNail lievtaa•1 4t6eialt..5vet. ,1,cvacker.) V-.AV C,.3s.......--"*-6-...5.3.._6.--._03--1_,3-._-0f0_--o_1-.0is1-S1:t.ei-k0-ti-ee-1-'..-l..?--0S4'10-ttIia\-t, -kt1.i-eS-1t61.-Cv,--1a-1i.--41s0e1_3/4.A-.1.n5-_-.y-.0 ,-1-4t2-A:3r4e4s .,.1.° 110dti011 3 ...''".-.-4 1'---1,-,-f-.-5-----4--.'-51°-„-A_4- e 6156$9 lv2 N- S 53.45 - 133 S 9 L15-9 1060) 0 5 (7 054 4$4 2° _52V5. es630 9 -------'---- ------------- s REVENUES Residential.:. Sewer Revenues Commercial Sewer Revenues Sewer Late Charges Interest Earnings Total Revenues EXPENDITURES Office Supplies Postage Auditing Services.. MCES Charges Locates Financial Services Computer Services Repairs & Maint - Contractual Total Expenditures• Excess Rev Over (Under) Exp Curr Mnth Budget City of Lain Lake SEWER ENTERPRISE FUND .Budgeted Statement .ofRevenues and Expenditures For the Nine Months Ending September 30,:2011 Curr Mnth Curr Mnth YTD Actual Variance % Complete Budget $ 2,365.00 $ 2,408.00 9,030.00 8,600.00 0.00 480.00 790.00 1,348.37 12,185.00 1:2,836.37 43.00 (430,00) 4:80.00 558.37 YTD Actual 101,82 $ 7,095.00 $ 7,224.00 95.24 27,090.00. 25.,80.0.00. 0.00 0.00 I,874.64 170.68 2,370.00 3,566.94 651.37 105.35 30,555.00 Page 20 YTD Variance % Complete (129.00) 101.82. 1,290.00 95.24 (1,874.64) 0.00 (1,196.94) 150.50 38;465.58 (1,910.58) 105.23 41.00 1.32 (39.68) 3.22 375.00 214.59 160.41 57.22 0.00 0.00 0.00 0.00 131,00 0.00 131.00 0.00 0.00 0.00 0.00 0.00 2,000.00 2,000.00 0.00 100,00 1.,3.98.00 1,397.77 (0.2) 99.98. 12,5.82.0.0 1.3,977.90 (1.,395.90) 11.1.09 58.0.0 30.45 (27.55) 52.50 .526.00 30.7.10 21.8.90 5.8.38 166.00 260.00 94.00 156.63 4,500.00 2,002.00 2,498.00 44.49 0.00 0.00 0.00 0.00 500.00. 537.79 (37.79) 107.56 417.00 0.00 (417.00) 0.00. 3,749.00 0.00 3,749.00 0.00 2,080.00 1,689.54 (390.46) 81.23 $ 10,105,00 $ 11,146:83 1,041.83 24,363.00 19,039.38 5,323.62 78.15 110.31 $ 12,.192.00: $ 19.426.20. (7,234.20) 159:34 Claims For Payment CITY OF GEM LAKE Robert Uzpen, Mayor Jim Lindner, Council Gretchen Artig-Swomley, Council Torn Rasmussen, Council Rick Sasaki Council Jessie Hart, Treasurer Period Ending: Signatures Approving Claims 1:011812011 Date of Approval Fund Totals $ Amount General Fund Parks.& Playgrounds 2004 Debt Service Fund 2006 Debt Service Fund 2007 Debt .Service. Fund City Hall Construction Fund Scheuneman Road Improvements Hoffman Road Improvements Sewer Fund Investment Trust Fund 23,105.96 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,988.04 0.00 Total All Funds Included above are the 3rd quarter payroll and pre -paid checks paid on September 29, 2011 2$,094..00 9129/11 at 06:57:27.97 Page::1 City of Gem Lake Check Register Far the Period From Sep 29, 2011 to Sep 29, 2011 '.ter Criteria includes: Report order is by Check Number. Check # Date Payee Amount 8378 9/29/11 Gretchen Artig-Swomley 194.36 8379 9/29/11 Tom Rasmussen 194.36 8380 9/29/11 Robert L. Uzpen Jr 385.90 8381 .9129/11 James A. Lindner 194.36 8382 9/29/11 Rick 13osak 194.36 8383. 9/29111 Internal Revenue Service 278.09 8384 9/29/11 Julie Newkirk 150.00 8385 9/29/11 CenturyLink 104.38 Total 1,695.81. 9/29/11 at 07:05:42.4£ Page: 1 City of Gem Lake Payroll Journal For the Period Frorn Jul 1, 2011 to Sep 30, 2011. er Criteria includes: Report order is by Check Date. Report is printed in Detail Format. Date GL Acct ID Reference Debit Amt Credit Amt Employee 9/29111 Gretchen Artig-Swomley 9/29/11 Tom Rasmussen 9/29/11 Robert L. Uzpen Jr 9/29/11 James A. Lindner 9/29111 Rick Bosak 100-41100-100 8378 205.00 100-41100-130 100-41100-130 100-41100-130 100-41100-130 100-41100-130 12.77 100-41100-130 2.99 1 00-10100 100-41100-100 8379 206.00 100-41100-130 100-4.1100-130 100-41100-130 100-41100-130 100-41100-130. 12.77 100-41100-130 2.99 100-10100 100-41100-100 8380 515.00 100-41100-130 100-41100-130 100-41100-130 100-41100-130 100-41100-130 1.00-41100-130 31.93. 100-41100-130 7,47 100-10100 100-41100-100 8381 206.00 100-41100-130 100-41100-1.30 100-41100-130 100-41100-130 100-41100-130 12.77 100-41100-130 2.99 100-10100 100-41100-100 8382 206.00 100-41100-130 100-41100-130 100-41100-130 100-41100-130 100-41100-130 12.77 100-41100-130 2,99 100-10100 8.65 2.99 12.77 2.99 194.36 8.65 :2.99 12.77 2.99 194.36 100.00 21.63. 7.47 31.93 7.47 38590 8.65 2.99 12,77 2.99 194.36 8,65 2.99 12.77 2.99 194.36 1,441.44 1,441.44 10/18/11 at 08:52:25.42 Page: 1 City of Gem Lake Check Register For the Period From Oct 1, 2011 to Oct 31, 2011 or Criteria includes: Report order is by Check Number. Check.# Date Payee. Amount 8386 10/18/11 Corporate Mechanical 240.00 8387 10/18/11 Jim Nagle 2,675.00 8388 10/18/11 Innovative Office Solutions, LLC: 202,85 8389 10/18/11 Kelly& Lemmons,PA 525.00 8390 10/18/11 Minnesota State Treasurer 7.43 8391 10/18/11 Julie Newkirk 150.00 8392 10/18/11 Robb Olson 150.00 8393 1.0118/11 RE Palmen, Inc. 4,297.00 8394 10/18/11. Ramsey County 7,385.34. 8395 10/18/11 Sentry .Sytstems,. Inc. 185.00 8396 10/18/11 City of WhiteBear Lake 1,405.04. 8397 10/18/11 Waste Management of WI -MN 854.84. 8398 10/18/11 White Bear Township 3,475.56 ,,,.- 8399 10/18/11 VOID d400 10/18/11 Xcel Energy 415.36 8401 10/18/11 Gopher State One Call 32,00 8402 10/18/11 Metropolitan Council 1,397.77 Total 23,398.19 10/18/11 at Page:1 City of Gem Lake Cash Disbursements Journal For the Period From Sep 29, 2011 to Oct 18, 2011 Filter Criteria includes` Report order is by Check Number, Report is printed in Detail Format. Date Check # Account ID Line Description Debit Amount Credit Amount 9129111. 8383 9/29/11 8384 100-41100-130 100-10100 100-41900-332 100-10100 3rd Quarter Payroll Taxes 278.09 Internal Revenue Service City .Coundl Meeting. Minutes 9/20/2011 Julie Newkirk 150.00 9/29/11 8385 100-41940-321 HH Telephone - 9/13-1011212011 104.38 100-10100 CenturyLink 10118111. 8386 1.00-41940-400 4th Quarter 2011 - H11AC Maintenance 240.00 100-10100: Corporate Mechanical 10118//1 8387 100-43122-382 Tessier cud -de -sac Concrete. Apron. 2,675,00 100-10100 Jim Hagle. 10/18/11 8388 100-41900-200 Office Supplies 202.85 100-10100 Innovative.Offiice Solutions, LLC 10/18/11 8389 100-4.1600 304 General. Legal September 2011 525.00 100-10100 Kelly .& Le m m ons,. PA 10118111. 8390 100-32220 3rd Quarter 2011 Building Surcharge. (Confirm 7.43 #12356123020) 100-10100 Minnesota State Treasurer 10/18/11 8391 100-41910-332 Planning Commission meeting minutes - 10/4/2011 150.00 100-10100 Julie Newkirk 10/18/11 8392 100-41600-303. Prosecution —September 2011 150.00 100-10100 Robb Olson 10/18/11 8393 100-43122-327 Tessier Road Cul-de-sac (dig out & install rip rap) 1,955.00 100-43122-327 Scheuneman Raod (remove trees & dig out retention 2,342.00 pond) 100-10100 RE Palmen, Inc. 10/15/11 8394 10/18111 8395 10/18/11 8396 100-42100-305 Sheriff - October 2011 100-42100-307 Dispatch - September 2011 100-41.900-351 SA Parcel Billing - 2011 100-10100 Ramsey County 100-41940-400 Service Call 9/19/2011 - Defib Sensors 100-10100 Sentry Sytstems,Inc. 100-42200-311 Fire Contract - October 2011 100-42200-312 Fire Inspection Contract- October 2011 100-10100 City of White Sear Lake. 6,804.36 235.98 345.00 185.00 1,092.91 312,13 278.09 150.00 104.38 240.00 2,675,00 202.85. 525,00 7.43 150.00 150.00 4,29.7.00 7,385.34 185.00 1,405.04 10118111 at08: , ) Page:2 City of Gem Lake • Cash Disbursements Journal For the Period From Sep 29, 2011. to Oct 18, 2011 Filter Criteria includes: Report order is;by Check Plumber, Report is printed in Detail Formal Date Check # Account ID Line Description Debit Amount Credit Amount. 1.0118111 8397 100-41900-384 Recycling - October 2011 669.88 100-41900-384 Fuel Surcharge - October 2011 1.84,96. 100-10100 Waste Management of WI -MN 854.84 10/18/11 8398 100-41500-329 Treasurer - 9112.10/9/2011 671.50 100-42401-3'i3 Building Inspector- 9112 - 10/9/2011 900.00. 100-41910-308 Planner - 9/12 10/9/2011 539.00 100-42401-316 Building. Secretary - 9112-1019/2011 100.00 100-41900-308 Paralegal - 9/12 - 10/9/2011 140.25 100-41500-329 Accounting Clerk - 9/12 - 10/9/2011 3.51.0E 100-41900-200 Supplies - 9/12 - 10/9/2011 10.00 100-41940-210 Supplies - Fertilizer - 9/12 - 10/9/2011 106.88 100-41900-212 Postage - General - 9/12 - 10/9/2011 18.92 100-41900-212 Postage - Newsletter - 9112 - 10/9/2011 68.64 100-41900-331 Mileage - 9/12 -10/9/2011 11.10 600-44100-329 Accounting Clerk - 9/12 - 10/9/2011 520,00 600-44100-200 Postage - Sewer - 9/12 -10/9/2011 38.27 600-10100 CASH - 600 558.27 100-10100 CASH - 100 558.27 100-10100 White Bear Township 3,475.56 10/18/11 8399 100-10100 VOID 10/18/11 8400 100-41940-383 HH -. Gas :- 8/27 - 9/27/2011 43,75 100-41940-381 HH - Electric - 8127-.9127/2011 284.57 100-43122-382 Street Lights 9/3 - 10/2/2011 87.04 100-10100 Xcel Energy 415.36 10/18/11 8401 600-44100-319 September 2011 Locates 32.00 600-10100 Gopher State.. One. Call 32.00 10/18/11 8402 600-44100-318 November 2011 Sewer Service 1,397.77 600-10100.. Metropolitan Council 1.,397,77 Total 24,488.93 24,488.93