HomeMy WebLinkAbout2024 Adopted BudgetCITY OF
GEM LAKE
2024
BUDGET
Adopted By City Council 12/19/2023
Table of Contents
How to Read the Budget ........................................... 1
BudgetMessage ...................................................... 2
Fund Structure and Basis of Budgeting ......................... 3
Budget Summary ...................................................... 5
GeneralFund.......................................................... 7
Special Revenue Funds ............................................. 29
Debt Service Funds .................................................. 33
Capital Improvement Funds ....................................... 41
Enterprise Funds......................................................51
Appendix.................................................................59
Resolution Approving Budget and Tax Levy.....................65
Glossary of Terms.....................................................66
HOW TO READ THE BUDGET
The budget document serves two distinct purposes. One purpose is to present the City Council
Members, residents and other interested readers, concise and readable information about City of Gem
Lake. The other purpose is to provide management of the City with a financial and operating plan that
conforms to the City's accounting system.
The Budget Message provides an overview of the key policy issues and programs in the budget, and
presents major areas of emphasis.
The Schedules and Summaries provide the heart of the document as an operating and financial plan.
The General Fund and Special Revenue Funds section contains revenue and expenditure summaries.
It also provides detail revenue and expenditure information, department descriptions, staffing levels,
service level objectives and prior year accomplishments for all departments.
The Debt Service Funds section contains information about the resources accumulated for the
payment of general long-term debt principal and interest.
The Capital Improvement Funds section contains revenue and expenditure information about the
various construction projects within the Township.
The Enterprise Funds section contains revenue and expenditure summaries for all Enterprise Funds. It
also provides detail revenue and expenditure information, department descriptions, staffing levels,
service level objections and prior year accomplishments for all departments within each Enterprise
Fund.
The Appendix section includes other important financial and City information, such as, City statistics,
description of the property tax system, and a glossary of terms.
CITY OF GEM LAKE, MN
4200 Otter Lake Road
Gem Lake, Minnesota 55110
City Council Members, Citizens and Others:
It is my privilege to present the 2024 budget for the City of Gem Lake. This budget, as adopted by the
City Council identifies how the City resources will be spent in 2024. This budget is the City's financial
management plan and has been designed to be responsive to public service demands and forcarrying
out services over the coming year. The 2024 budget is the result of sound financial management, and
affords some protection for the future operation of the City. It is the City's intent to submit and manage
the budget in the most open and straightforward manner possible, which will allow consistent and
careful management of all resources. The City continually faces many challenges, which draw upon
the resources and value judgments of all of us.
The City budget focus has been to maintain services provided and existing infrastructure. To help
maintain services funds are budgeted to replace the City's software infrastructure. Public safety
remains a priority for the City. Also for 2024, the City has included increases to both the police and fire
budgets, which includes $22,530 for debt service on the City of White Bear Lakes new public safety
building. The road maintenance budget includes funds for a possible seal coat project to help the
roads last longer. Finally, $20,000 is being budgeted to fund future capital projects in the City.
On the revenue side, the largest revenue source is property taxes, which make up almost 90.0% of
total revenues for the City. The 2024 property tax levy is increased 6.97% and the City's tax capacity
increase 9.963%, which results in a tax rate of 38.459% compared to 39.534% in 2023. Based on this
most residents would see an increase in their City property tax bills from 2023 to 2024 due to their
homes market value increasing.
As 2024 unfolds, the City is well positioned to meet current and future challenges through sound fiscal
management. It is our hope this budget will meet the expectations and need of Gem Lake residents.
My sincere thanks are extended to the City Council for their time and effort in the preparation of this
document.
Respectfully,
Tom Kelly
City Treasurer
Look for us on the World Vde Web at gemlakemn.org
FUND STRUCTURE AND BUDGET BASIS
The financial structure of City of Gem Lake is similar to other governments with the use of funds.
Funds are the control structures that ensure that public moneys are spent only for those purposes
authorized and within amounts authorized. Funds are established to account for different types of
activities and legal restrictions that are associated with a particular government function. The
Governmental Accounting Standards Board (GASB) defines a fund as:
A fiscal and accounting entity with a self -balancing set of accounts recording cash and other
financial resources, together with all related liabilities and residual equities or balances, and
changes therein, which are segregated for the purpose of carrying on specific activities or
attaining certain objectives in accordance with special regulations, restrictions, or limitations.
All of the funds used by the City must be classified into one of seven "fund types." Four of these fund
types are used to account for the City's "governmental -type" activities and are known as "governmental
funds." Two of these fund types are used to account for a government's "business -type" activities and
are known as "proprietary funds." Finally, the seventh fund type is reserved for a government's
"fiduciary activities." The City currently does not operate any fiduciary activities.
Governmental Fund types are used to account for governmental -type activities. These are the
General Fund, Special Revenue Funds, Debt Service Funds, and Capital Projects Funds.
The General Fund is used to account for most of the day-to-day operations of the City, which are
financed from property taxes and other general revenues. Activities financed by the General Fund are
those not accounted for in other funds. There can only be one General Fund.
Special Revenue Funds are used to account for revenues derived from specific taxes or other
earmarked revenue sources, which, by law, are designated to finance particular functions, or activities
of the City and which therefore cannot be diverted to other uses. The Special Revenue Funds the City
operates are the Park and Playground Fund, which was established to purchase and develop parks
and trails in the City through the collection of park dedication fees on new developments or building
permits and new for 2015 is a fund to account for possible grants the City may apply for to help
redevelop its commercial district.
Debt Service Funds are used to account for the payment of interest and principal on general and
special obligation debts other than debt issued for and serviced by a governmental enterprise.
The Capital Projects Funds account for all resources used for the acquisition and/or construction of
capital equipment and facilities except those financed by Enterprise and Internal Service Funds.
Two Proprietary Fund Types are used to account for the City's business -type activities. These are
the Enterprise Funds and the Internal Service Funds.
The City's Enterprise Funds are the Sewer and Water Operating Funds. These funds are used to
account for the acquisition, operation and maintenance of these facilities and services, which are
entirely or predominantly self -supported, by user charges. The operations of the Sewer and Water
Operating Funds are accounted for in such a manner as to show a profit or loss similar to private
enterprises.
Internal Service Funds are used to account for the financing of goods and services provided by one
department to other departments of the City, on a cost -reimbursement basis. The City of Gem Lake
does not have any Internal Service Funds.
Fiduciary Funds are used when a government holds or manages financial resources in an agent or
fiduciary capacity. The City of Gem Lake does not operate any of these funds at the current time.
The Budget Basis used by the City of Gem Lake is the modified accrual basis of accounting for
governmental fund types (for example, the General Fund, Special Revenue Funds, Debt Service and
Capital Project Funds). Under this accounting method, revenues are recognized in the accounting
period in which they become available and measurable. Available means collectible within the current
period or soon enough thereafter to be used to pay liabilities of the current period. Expenditures are
recognized in the period in which the fund liability is incurred, except for unmatured interest on general
long-term debt, which is recognized when due.
Enterprise Funds use the accrual basis of accounting. Under the accrual basis, revenues are,
recognized when they are measurable and earned. Expenses are recognized in the period incurred, if
measurable. The budget basis for Enterprise and Internal Service Funds is also the accrual basis with
the exceptions noted below.
The City's Comprehensive Annual Financial Report (CAFR) shows the status of the City's finances on
the basis of "generally accepted accounting principles" (GAAP). This conforms to the way the City
prepares its budget.
The CAFR shows fund expenditures on both a GAAP basis and budget basis for comparison purposes
BUDGET PROCESS
The budget process begins in August with the City Treasurer developing a draft budget. The Mayor
and Treasurer then meet in late August or early September to refine the draft budget. It is this budget
that is presented to the full City Council in a workshop session in early September. It is from this
workshop that a preliminary tax levy is presented and adopted no later than September 30th of each
year. Once adopted the preliminary levy is certified to Ramsey County. Over the next few months, the
Mayor and Treasurer develop a final draft budget and tax levy, which again is presented to the full City
Council for review in November. From the meeting a final budget and tax levy is developed and
presented in December. After the presentation the City Council votes to approve the budget and adopt
the final property tax levy. In late December, the final levy is certified to the County Auditor. During the
fiscal year, line items may be overspent as long as the total activity budget is not overspent. The Mayor
can recommend changes for activities' budget to the City Council. The Council can than approve or
disapprove the change, in the form of a budget amendment. Only with the City Council approval can an
activity be overspent and only if funding is available. However, the property tax levy cannot be
amended.
4
2024 BUDGET SUMMARY
BUDGET SUMMARY BY FUND TYPE
REVENUE BUDGET
12/19/2023
12/19/2023
2020
2021
2022
2023
11/30/23
2024
%
ACCOUNT DESCRIPTION
ACTUAL
ACTUAL
ACTUAL
ADOPTED
ACTUAL
ADOPTED
CHANGE
GENERAL FUND
$525,252
$515,221
$532,634
$639,559
$365,518
$667,325
4.34%
SPECIAL REVENUE FUNDS
710
(404)
13,116
400
1,104
925
131.25%
DEBT SERVICE FUNDS
161,221
151,935
142,276
143,168
77,435
138,784
-3.06%
CAPITAL IMPROVEMENT FUNDS
452,903
79,574
43,099
57,000
47,118
53,900
-5.44%
ENTERPRISE FUNDS
79,316
84,825
72,574
81,300
86,385
110,045
35.36%
TOTAL REVENUES
$1.219,402
$831,151
$803,699
$921,427
$577,560
$970,979
5.38%
EXPENDITURE BUDGET
GENERAL FUND
$754,620
$528.852
$470,653
$674,829
$454,499
$667,325
-1.11%
SPECIAL REVENUE FUNDS
1,282
0
2,896
5,000
4,508
5,000
0.00%
DEBTSERVICEFUNDS
133,565
130,865
138,559
137,229
137,879
133,701
-2.57%
CAPITAL IMPROVEMENT FUNDS
8,961
218,572
3,413
110.000
179.723
130,000
562.00%
ENTERPRISE FUNDS
74,371
69,394
108,030
161,000
55,053
178.620
10.94%
TOTAL EXPENDITURES
$972,799
$947,683
$723,551
$1,088,058
$831.662
$1,114.646
2.44%
FUND BALANCE- JANUARY 1
$1,200,841
$1,269,697
$1.290,621
$1,379,907
$1.256,066
$1,001,964
EXCESS REVENUE OVER EXPENDITURES
$246,603
($116,532)
$80,148
($166,631)
($254,102)
($143,667)
INFRASTRUCTURE CHA NGES
($121,692)
$159,123
$29,535
$31,500
$0
$31,200
FUND BALANCE -DECEMBER31
$1,325,752
$1.312,288
$1,400,304
$1,244,776
$1,001,964
$889,497-26.54%
2024 ADOPTED REVENUES BY FUND TYPE
GENERAL
FUND
69°/v
ENTERPRISE _� SPECIAL
FUNDS REVENUE
9 1 % FUNDS
00/0
DEBT
CAPITAL SERVICE
IMPROVEMENT FUNDS
FUNDS 4v/v
60/v
5
i
2024 ADOPTED BUDGETED EXPENDITURES BY FUND TYPE
Enterprise Funds
15.3%
a
A
x
Capital
Improvement Funds
1 M% x x
x
•
0■ irit +
`• f •.• A x
• A
x
x
Debt Service Funds x
15 2�/u x x � General Fund
5T0%
x
A
Special Revenue
Funds
0.5%
GENERAL FUND
GENERAL FUND SUMMARY
FUND DESCRIPTION:
The General Fund accounts for the ordinary operations of the City, which are financed from taxes and
other general revenues, which are not accounted for in another fund. The modified accrual basis of
accounting is used in the General Fund. That is, expenditures are recorded at the time liabilities are
incurred and revenues are recorded when received.
BUDGET SUMMARY:
Property taxes are the largest revenue source, with the general government department as the largest
expenditure area planned for 2024. The 2024 General Fund expenditure budget of $667,325 is a
1.11 % decrease from the City's 2023 budget, with a revenue budget of $667,325. The graphs below
and on the next page demonstrate the percentage breakdown of budgeted revenues by classification
and expenditure by department. Page 10 also shows this information numerically.
2024
REVENUES BY CLASSIFICATION
PROPERTY
92-24'
TS
DENTAL
_S
)R SERVICES
5%
EITS
2024 Expenditures By Department
Operating
Transfers
$20,000
Public Works
$76,900
General
Government
$378,240
Public Safety
$192,185
GENERAL FUND BUDGET SUMMARY BY ACTIVITY
2020 2021
REVENUES BY CLASSIFICATION ACTUAL ACTUAL
12/19/2023 12/19/2023
2022 2023 11/30/23 2024 %
ACTUAL ADOPTED ACTUAL ADOPTED CHANGE
PROPERTY TAXES
$472,092
$445,250
$461,648
$584,697
$311,088
$615,527
5.27%
LICENSES & PERMITS
29,849
26,554
33,936
29,450
27,078
30,600
3.90%
INTERGOVERNMENTAL REVENUES
1,107
42,447
20,943
14,512
12,413
8,012
-44.79%
CHARGES FOR SERVICES
3,252
2,512
4,716
2,000
5,080
3,025
51.25%
FINES & FORFEITS
620
267
970
600
752
800
33.33%
MISCELLANEOUS
18,332
(1,809)
10,421
8,300
9,107
9,361
12.78%
TOTAL REVENUES
$525,252
$515,221
$532,634
$639,559
$365,518
$667,325
4.34%
EXPENDITURES BY DEPARTMENT
GENERAL GOVERNMENT
41100
CITY COUNCIL
$8,630
$9,699
$9,746
$17,360
$5,881
$17,325
-0.20%
41900
GENERAL GOVERNMENT
49,674
77,431
106,557
192,774
129,667
127,590
-33.81%
41600
LEGAL SERVICES
25,002
39,522
56,885
55,500
8,825
57,500
3.60%
41410
ELECTIONS
4,506
5,531
6,064
10,800
5,544
10,325
-4.40%
41500
FINANCIAL ADMINISTRATION
44,583
44,587
44,449
45,700
43,677
50,800
11.16%
41910
PLANNING & ZONING
36,961
68,518
43,161
44,050
40,634
48,050
9.08%
41940
HERITAGE HALL
20,225
79,157
27,543
36,200
20,148
66,650
84.12%
TOTAL GENERAL GOVERNMENT
$189,581
$324,445
$294,405
$402,384
$254,376
$378,240
-6.00%
R IRI Ir CG FFTV
42100 POLICE
81,078
85,777
91,186
115,200
103,752
129,466
12.38%
42200 FIRE PROTECTION
25,241
25,508
29,340
34,025
30,450
48,669
43.04%
42300 ANIMAL CONTROL
0
180
81
600
116
500
-16.67%
42401 BUILDING INSPECTIONS
7,759
13,272
10,060
14,520
10,737
13,550
-6.68%
TOTAL PUBLIC SAFETY
$114,078
$124,737
$130,667
$164,345
$145,055
$192,185
16.94%
PUBLIC WORKS
43122 ROAD MAINTENANCE
32,825
43,291
9,522
47,600
27,576
42,400
-10.92%
4312510E&SNOWREMOVAL
8,055
11,311
12,629
33,500
7,492
27,500
-17.91%
44100 PARK MAINTENANCE
81
68
3,430
7,000
0
7,000
0.00%
TOTAL PUBLIC WORKS
$40,961
$54,670
$25,581
$88,100
$35,068
$76,900
-12.71%
OPERATING TRANSFERS
4900 OPERATING TRANSFERS
410,000
25,000
20,000
20,000
20,000
20,000
0.00%
TOTAL OPERATING TRANSFERS
$410,000
$25,000
$20,000
$20,000
$20,000
$20,000
0.00%
TOTAL EXPENDITURES $754,620 $528,852 $470,653 $674,829 $454,499 $667,325 -1.11%
FUND BALANCE-JANUARY 1 $496,843 $267,475 $253,844 $315,825 " $253,844 $164,863
EXCESS REV ENUE OVER EXPENDITURES ($229,368) ($13,631) $61,981 ($35,270) ($88,981) $0
FUND BALANCE-DECEMBER31 $267,475 $253,844 $315,825 $280,555 $164,863 $164,863-41.24%
10
REVENUES
GENERALFUND
ACTIVITY DESCRIPTION:
To record and maintain all general operating revenues. These revenues will be used to finance the
general operating expenditures of the City.
GOALS:
1. Maintain stable, constant revenue sources.
2. Maintain a low tax rate, by reviewing the costs of services provided and charge appropriately for
them.
BUDGET SUMMARY:
The property tax system is described in more detail beginning on page 58. The City's net taxable tax
capacity has increased to $1,761,612 for taxes payable in 2024. This is an increase of 9.963%. The
City's General Fund property tax levy for 2024 will be $595,946. Because of these two factors and
the $81,554 debt levy, the 2024 tax rate for the City will be 38.459% compared with 39.534% in 2023,
38.199% in 2022 and 37.962% in 2021.
All other 2024 City revenue sources were adjusted slightly or remained at the 2023 budget amounts
based on actual past or anticipate amounts in 2024.
REVENUE LEVELS:
2021
2022
2023
2024
ACTUAL
ACTUAL
ACTUAL
ESTIMATED
Tax Rate 37.962%
38.199%
39.534%
38.459%
Net Taxable Tax Capacity 1,438,923
1,426,695
1,601,998
1,761,612
11
GENERAL FUND REV ENUE BUDGET
12/20/2022
12/19/2023
ACCT.
2020
2021
2022
2023
11/30/2023
2024
%
# ACCOUNT DESCRIPTION
ACTUAL
ACTUAL
ACTUAL
ADOPTED
ACTUAL
ADOPTED
CHANGE
PROPERTY TAXES
31001 CURRENT TAXES
$437,190
$432,992
$450,239
$568,897
$297,346
$595,946
4.75%
31002 DELINQUENT TAXES
25,239
11
247
0
3,584
0
0.00%
31003 FISCAL DISPARITIES
9,864
12,247
11,162
15,800
10,158
19,581
23.93%
31004 PENALTIES & INTEREST
(201)
0
0
0
0
0
0.00%
TOTAL PROPERTY TAXES
$472,092
$445,250
$461,648
$584,697
$311,088
$615,527
5.27%
LICENSES & PERMITS
32100 GENERAL BUSINESS LICENSES
2,600
1,575
2,550
2,000
2,505
2,200
10.00 %
32101 ON -SALE LIQUOR LICENSES
5,800
4,050
4,050
4,000
4,050
4,000
0.00%
32102 OFF SALE LIQUOR LICENSE
0
0
0
0
0
0
0.00%
32103 NON -INTOXICATING LIQUOR LICENSES
0
0
0
0
0
0
0.00
32104 OTHER PERMITS
1,665
1,960
2,355
1,200
2,700
1,700
41.67%
32106 TOBACCO LICENSE
200
200
200
200
400
200
0.00%
32107 CHARITABLE GAMBLING LICENSE
500
500
0
0
0
0.00%
32201 CONTRACTOR LICENSE
1,801
1,700
1,800
1,400
1,755
1,500
7.14%
32210 BUILDING PERMITS
10,103
7,760
13,403
10,000
9,345
11,000
10.00%
32211 PLUMBING PERMITS
1,845
300
915
1,000
800
750
-25.00%
32212 GAS/HEATING PERMITS
2,990
2,427
2,295
2,000
1,075
2,000
0.00%
32213 ELECTRICAL PERMITS
365
596
388
800
418
300
-62.50 %
32215 NPDES PERMIT
300
0
0
100
100
0
-100.00%
32218 FIRE MARSHALL INSPECTION FEE
0
107
35
2,500
80
2,500
0.00%
32219 SEPTIC INSPECTION FEE
360
4,809
4,890
3,500
3,800
3,750
7.14%
32235 SEWER CONTRACTOR LICENSE
0
0
0
50
0
0
-100.00 %
32239 RENTAL LICENSING
1,000
100
600
400
0
400
0.00%
32240 ANIMAL CONTROL LICENSE
320
470
455
300
50
300
0.00%
TOTAL LICENSES & PERMITS
$29,849
$26,554
$33,936
$29,450
$27,078
$30,600
3.90 %
INTERGOVERNMENTAL REVENUES
33401 LGA
0
14,631
0
0
0
0
0.00%
33430 COUNTY GRANTS & AIDS
12
12
27
12
15
12
0.00%
33601 SCORE GRANT
1,095
0
1,548
1,000
2,840
1,000
0.00%
33603 POLICESTATEAID
0
0
0
0
0
0
0.00%
33602 CABLETV FRA NCHISE FEES
0
8,436
19,368
6,500
9,558
7,000
7,69%
33604 OTHER GOV ERNMENT A IDS A ND GRA NTS
0
19,368
0
7,000
0
0
-100.00%
TOTAL INTERGOV. REVENUES
$1,107
$42,447
$20,943
$14,512
$12,413
$8,012
-44.79%
CHARGES FOR SERVICES
32220 SURCHARGE/SACRETAINAGE
67
97
113
50
75
75
50.00%
32230 A DMINISTRATIVE CHARGES
0
0
0
0
60
0
0.00%
34105 PLANNING CHA RGES
0
0
1,275
200
850
500
150.00%
34110 FLAN CHECK FEES
3,348
1,609
1,023
1,200
2,768
1,000
-16.67%
FALSEALARMS
0
150
150
0
150
150
0.00%
34121 SPECIAL ASSESSMENT SEARCHES
0
0
0
0
0
0
0.00%
34122 ENGINEERING CHARGES
0
0
0
0
0
0
0.00%
34123 ZONING CHARGES
75
275
100
0
0
0
0.00%
34126 CHARGES FOR LEGAL FEES
0
0
0
0
0
0
0.00%
34132 INV ESTMENT A DMINISTRA TIV E CHA RGE
(238)
381
2,055
250
901
1,000
300.00%
34135 CONTRA CTUAL SERVICES
0
0
0
300
276
300
0.00%
TOTAL CHARGES FOR SERVICES
$3,252
$2,512
$4,716
$2,000
$5,080
$3,025
51 25%
FINES & FORFEITS
35100 TRAFFIC & OTHER FINES
620
267
970
600
752
800
33.33 %
TOTAL FINES & FORFEITS
$620
$267
$970
$600
$752
$800
33.33 %
MISCELLA NEOUS REV ENUES
36210 INTEREST EARNINGS
8,476
(11,758)
(8,246)
3,000
5,801
4,261
42.03%
36231 CHARITABLE GAMBLING CONTRIBUTIONS
0
0
0
0
0
0
0.00%
36241 INSURANCE POLICY DIVIDENDS
2,798
809
490
0
0
300
0.00%
36200 MISCELLANEOUS
3,494
328
12,993
300
370
300
0.00%
36400 FACILITY RENTAL
3,564
8,812
5,184
5,000
2,936
4,500
-10.00%
39200 TRANSFERS IN
0
0
0
0
0
0
0.00%
TOTAL MISCELLANEOUS
$18,332
($1,809)
$10,421
$8,300
$9,107
$9,361
12.78%
TOTAL GENERAL FUND REVENUES
$525,252
$515,221
$532,634
$639,559
$365,518
$667,325
4.34%
12
CITY COUNCIL
GENERALFUND
ACTIVITY DESCRIPTION:
The City Council provides elected representation to the community with control over matters of policy,
budget, administration, and operations of the City.
GOALS:
1. Respond to citizen concerns, suggestions, questions, and complaints in a timely manner.
2. Keep current on legislative issues and incorporate those that directly affect the City and its
residents.
3. Provide strategic direction to the City.
4. Provide policy direction and organization governance through budget, ordinances and other
policy decisions.
BUDGET COMMENTARY:
Budget changes from 2023 to 2024 include decreasing administration costs to $200 and increasing
the workers compensation budgeting $15. The 2024 budget is a 0.2% decrease from the 2023
budget.
BUDGET:
CITY COUNCIL
DEPARTMENT 41100
ACCT.
# ACCOUNT DESCRIPTION
12/20/2022 12/19/2023
2020 2021 2022 2023 11/30/23 2024 %
ACTUAL ACTUAL ACTUAL ADOPTED ACTUAL ADOPTED CHANGE
PERSONNEL SERVICES
100
WAGES & SALARIES
$6,600
$7,340
$7,338
$7,725
$5,448
$7,725
0.00%
130
FICA CONTRIBUTIONS
880
551
551
0
413
0
0.00%
135
WORKERS COMPENSATION
0
0
84
85
0
100
17.65%
TOTAL PERSONNEL SERVICES
$7,480
$7,891
$7,973
$7,810
$5,861
$7,825
0.19%
OTHER SERVICES & CHARGES
300
PROFESSIONAL SERVICES
0
0
0
0
0
0
0.00%
308
ADMINISTRATION
0
0
0
250
0
200
-20.00%
310
CONFERENCE REGISTRATION FEES
0
308
265
300
20
300
0.00%
333
MEETING EXPENSES
0
0
0
0
0
0
0.00%
364
OTHER INSURANCE
0
0
0
0
0
0
0.00%
449
COUNCIL CONTINGENCY
1,150
1,500
1,508
9,000
0
9,000
0.00%
TOTAL OTHER SERVICES & CHARGES
$1,150
$1,808
$1,773
$9,550
$20
$9,500
-0.52%
TOTAL CITY COUNCIL
$8,630
$9,699
$9,746
$17,360
$5,881
$17.325
-0.20%
13
Clerk/General Government
General Fund
ACTIVITY DESCRIPTION:
The Clerk/General Government Budget provides for funds and support for all of the City programs
and departments of overall nature to City operations, not specifically mentioned in this written budget
report. These programs include Administration, Recording Secretary, Newsletters, Insurance and
Memberships. The General Government Budget also provides contributions to various community
oriented organizations.
GOALS:
Prompt publication of meeting minutes, ordinances, and legal notices.
2. Provide support for agencies, which provide service needs within the City.
BUDGET COMMENTARY:
Most line items adjusted based on current and past expenditure levels.
Personnel Services increased to reflect wage increase and health insurance costs for the City Clerk.
Supplies increased $1,050 to $6,500 based on past expenditures.
Computer Services and Miscellaneous expenditures are increased to reflect past expenditures.
14
BUDGET:
CLERK/GENERAL GOVERNMENT
DEPARTMENT 41900
12/19/2023
12/19/2023
ACCT.
2020
2021
2022
2023
11/30/23
2024
%
#
ACCOUNT DESCRIPTION
ACTUAL
ACTUAL
ACTUAL
ADOPTED
ACTUAL
ADOPTED
CHANGE
PERSONNEL SERVICES
100
WAGES & SALARIES
$24,421
$37,335
$52.831
$56.000
$48,696
$60,000
7.14%
TEMPORARY EMPLOYEES
0
0
0
0
0
0
0.00%
130
FICA CONTRIBUTIONS
4,075
2,867
3,184
4,284
3,306
4,590
7.14%
131
PERA CONTRIBUTIONS
0
2,123
3,989
4,200
4,279
4,500
7.14%
135
HEALTH INSURANCE
0
0
3,462
10,350
8,308
11,000
6.28%
150
WORKER'S COMPENSATION
293
322
326
500
670
700
40.00%
TOTAL PERSONNEL SERVICES
$28,789
$42.647
$63,792
$75,334
$65,259
$80,790
7.24%
SUPPLIES
200
OFFICE SUPPLIES
499
3,455
6,553
4,000
3.380
5,000
25.00%
212
POSTAGE
717
1,168
0
1,450
0
1,500
3.45%
250
SALES TAX
0
0
0
0
0
0
0.00%
TOTAL SUPPLIES
$1,216
$4,623
$6,553
$5,450
$3,380
$6,500
19.27%
OTHER SERVICES & CHARGES
300
PROFESSIONAL SERVICES
0
2,782
2,990
3,500
80
3,500
0.00%
305
ADMINISTRATION
90
363
0
400
0
300
-25.00%
308
PROFESSIONAL SERVICES
0
0
0
0
0
0
0.00%
309
MISCELLANEOUS
510
2,858
6,263
2,000
1,183
3,500
75.00%
310
CONFERENCE REGISTRATION FEES
0
693
235
1,500
185
1,500
0.00%
320
INTERNET CONNECTION
0
0
0
0
0
0
0.00%
322
WEB SITE
1,163
2,076
1,875
1,500
1,168
2,000
33.33%
331
MILEAGE
0
127
264
350
285
400
14.29%
332
RECORDING SECRETARY
1,612
5.970
6,057
6,000
190
6,000
0.00%
334
COMPUTER SERVICES
4,359
190
512
4,000
8,160
5,000
25.00%
350
PRINTING - OTHER
0
0
0
0
0
0
0.00%
351
LEGAL NOTICES
520
1.231
654
800
270
700
-12.50%
352
NEWSLETTER/PUBLICRELATIONS
1,106
1,571
1.848
2,400
1,395
2,800
16.67%
361
GENERAL LIABILITY INSURANCE
1,280
1,407
1,384
2,500
1,713
2,500
0.00%
363
VEHICLE INSURANCE
75
78
79
150
99
175
16.67%
365
PUBLIC OFFICIALS LIABILITY INSURANCE
0
0
93
150
155
175
16.67%
384
RECYCLING COLLECTION
8,104
8,104
8,903
9,500
11,252
10,000
5.26%
434
VLAWMO
0
0
0
0
0
0
0.00%
435
-MC
666
704
1,046
1,000
1,321
1,200
20.00%
436
RCLLG
184
200
0
350
0
350
0.00%
440
DUES & SUBSCRIPTIONS
0
161
300
75
299
200
166.67%
450
CHARITABLE GAMBLING DISTRIBUTIONS
0
0
0
0
0
0
0.00%
TOTAL OTHER SERVICES&CHARGES
$19,669
$28,515
$32,503
$36,175
$27.755
$40,300
11.40%
CAPITAL OUTLAY
570
FURNITURE & OFFICE EQUIPMENT
0
1,646
3,709
0
5,952
0
0.00%
580
OTHER EQUIPMENT/IMPROVEMENTS
0
0
0
75,815
27,321
0
-100.00%
TOTAL CAPITAL OUTLAY
$0
$1,646
$3,709
$75,815
$33,273
$0
-100.00%
TOTAL CLERK/GENERAL GOVERNMENT $49,674 $77,431 $106,557 $192.774 $129,667 $127,590-33.81%
15
Elections
General Fund
ACTIVITY DESCRIPTION:
The Elections budget funds election activities of the City, which include maintenance of voting and
ballot counting equipment and payment of the election service contract with Ramsey County.
GOALS:
1. Conduct fair and open elections.
BUDGET COMMENTARY:
In 2013 the City began contracting with Ramsey County for election
administrative services.
The cost
to administer the elections will be
spread over
a two year period, which
results
in the City having flat
election costs even though there are years (even years) with and without
(odd
years) general
elections.
BUDGET:
ELECTIONS
DEPARTMENT 41410
12/19/2023
12/19/2023
ACCT.
2020
2021
2022
2023
11/30/23
2024
%
# ACCOUNT DESCRIPTION
ACTUAL
ACTUAL
ACTUAL
ADOPTED
ACTUAL
ADOPTED CHANGE
PERSONNEL SERVICES
100 WAGES & SALARIES
$0
$0
$0
$0
$0
$0
0.00%
105 TEMPORARY EMPLOYEES
0
0
0
0
0
0
0.00%
130 FICA CONTRIBUTIONS
0
0
0
0
0
0
0.00%
160 WORKER'S COMP.
0
0
0
0
0
0
0.00%
TOTAL PERSONNEL SERVICES
$0
$0
$0
$0
$0
$0
0.00%
SUPPLIES
210 OPERATING SUPPLIES - OTHER
0
0
0
150
0
150
0.00%
212 POSTAGE
0
0
0
0
0
0
0.00%
250 SALES TAX
0
0
0
0
0
0
0.00%
TOTAL SUPPLIES
$0
$0
$0
$150
$0
$150
0.00%
OTHER SERVICES & CHARGES
308 ADMINISTRATION
0
0
0
0
0
0
0.00%
307 PROFESSIONAL SERVICES
1,971
4,664
4,664
8,500
4,664
8,000
-5.88%
309 MISCELLANEOUS
0
0
0
0
0
0
0.00%
331 MILEAGE
0
0
0
0
0
0
0.00%
350 OTHER PRINTING
0
0
0
0
0
0
0.00%
351 LEGAL NOTICES
118
(59)
0
150
0
175
16.67%
Ballot Machine
0
0
0
0
0
0
0.00%
400 REPAIR/MAINTENANCEEQUIPMENT
2,417
926
1,400
2,000
880
2.000
0.00%
TOTAL OTHER SERVICES & CHARGES
$4,506
$5,531
$6,064
$10,650
$5.544
$10,175
-4.46%
TOTAL ELECTIONS
$4.506
$5,531
$6,064
$10.800
$5,544
$10,325
-4.40%
i9
Financial Administration
General Fund
ACTIVITY DESCRIPTION
Financial administration is provided through a contract with White Bear Township. The contract
includes accounting for every financial transaction of the City including accounts payable, accounts
receivable, cash and debt management, and utility billing. In addition, the City contracts with a public
accounting firm for audit services each year.
GOALS:
1. Provide meaningful and timely financial information and reports.
2. Complete the financial audit in a timely fashion.
3. Coordinate the City's annual budget process.
BUDGET COMMENTARY:
The amounts budgeted in 2024 reflect past expenditure levels. In 2020 the City requested proposals
for audit services and the 2024 budget reflects these audit costs.
BUDGET:
FINANCIAL ADMINISTRATION
DEPARTMENT 41500
12/19/2023
12/19/2023
ACCT.
2020
2021
2022
2023
11/30/23
2024
%
#
ACCOUNT DESCRIPTION
ACTUAL
ACTUAL
ACTUAL
ADOPTED
ACTUAL
ADOPTED
CHANGE
PERSONNEL SERVICES
SUPPLIES
200
OFFICE SUPPLIES
$0
$0
$0
$0
$0
$0
0.00%
250
SALES TAX
0
0
0
0
0
0
0.00%
TOTAL SUPPLIES
$0
$0
$0
$0
$0
$0
0.00%
OTHER SERVICES & CHARGES
308
ADMINISTRATION
0
0
0
0
0
0
0.00%
301
AUDTING SERVICES
12,865
12,867
8,000
11,500
13,500
12,000
4.35%
329
FINANCIAL SERVICES
30,008
29,884
33,408
31,000
27,491
35,000
12.90%
330
CREDIT CARD FEES
0
0
1,184
1,200
737
1,300
8.33%
334
COMPUTER SERVICES
1,710
1,799
1,857
2,000
1,949
2,500
25.00%
309
MISCELLANEOUS EXPENSE
0
37
0
0
0
0
0.00%
TOTAL OTHER SERVICES & CHARGES
$44,583
$44,587
$44,449
$45,700
$43,677
$50,800
11.16%
TOTAL FINANCIAL ADMINISTRATION
$44,583
$44,587
$44,449
$45,700
$43,677
$50,800
11.16%
17
Legal Services
General Fund
ACTIVITY DESCRIPTION:
All legal services are currently contracted with a private legal firm. Activities included are the
issuance of legal opinions, preparation of ordinances, resolutions, contracts, and agreements, and the
conduct of civil litigation.
GOALS:
1. Continue contracting for legal counsel.
BUDGET COMMENTARY:
The 2024 budget is based on contract cost of current legal counsel and anticipated use or need of
legal counsel in 2024.
ACCT.
#
LEGAL SERVICES
DEPARTMENT 41600
"ACCOUNT DESCRIPTION
2020
ACTUAL
2021
ACTUAL
2022
ACTUAL
12/19/2023
2023
ADOPTED
11/30/23
ACTUAL
12/19/2023
2024
ADOPTED
%
CHANGE
OTHER SERVICES & CHARGES
300
PROFESSIONAL SERVICES
$0
$0
$0
$0
$0
$0
0.00%
303
PROSECUTION
135
270
1,161
2,000
985
2,000
0.00%
304
LEGAL SERVICES
24,769
39,252
55,724
50,000
7,840
52,000
4.00%
305
LEGAL SERVICES - LAND ISSUES
98
0
0
3,500
0
3,500
0.00%
309
MISCELLANEOUS
0
0
0
0
0
0
0.00%
317
LEGAL - ANNEXATION
0
0
0
0
0
0
0.00%
TOTAL OTHER SERVICES & CHARGES
$25,002
$39,522
$56,885
$55,500
$8,825
$57,500
3.60%
TOTAL LEGAL SERVICES
$25,002
$39,522
$56,885
$55,500
$8,825
$57,500
3.60%
18
Planning & Zoning
General Fund
ACTIVITY DESCRIPTION
This department provides long range planning, day to day coordination, and design and management
of programs and plans affecting residential, commercial and industrial development. The activities
include, but are not limited to, comprehensive planning, zoning administration, design of trails and
bikeways, promotion.
GOALS:
1. Implementation of comprehensive plan objectives.
BUDGET COMMENTARY:
Expenditures are based on past expenditures, which result in a 9.08% increase. In 2022 started
contracting for planning services resulting in zoning administration costs increasing to $10,000 in
2024.
BUDGET:
PLANNING & ZONING
DEPARTMENT 41910
12/19/2023
12/19/2023
ACCT.
2020
2021
2022
2023
11/30/23
2024
%
#
ACCOUNT DESCRIPTION
ACTUAL
ACTUAL
ACTUAL
ADOPTED
ACTUAL
ADOPTED
CHANGE
OTHER SERVICES & CHARGES
300
PROFESSIONAL SERVICES
$0
$0
$0
$0
$0
$0
0.00%
308
ADMINISTRATION
0
0
0
3,000
0
2,000
-33.33%
302
ENGINEERING SERVICES
30,986
29,706
29,382
30,000
30,443
31,000
3.33%
309
MISCELLANEOUS
669
0
0
50
0
50
0.00%
315
ZONING ADMINISTRATION
995
5,198
8,779
5,000
10,191
10,000
100.00%
325
NPDES TRAINING
0
0
0
0
0
0
0.00%
326
NPDES EDUCATION
0
0
0
0
0
0
0.00%
327
MS4 REPORTING
2,355
33,614
5,000
6,000
0
5,000
-16.67%
332
RECORDING SECRETARY
0
0
0
0
0
0
0.00%
348
COMP. PLAN UPDATE
1,956
0
0
0
0
0
0.00%
433
DUES & SUBSCRIPTIONS
0
0
0
0
0
0
0.00%
TOTAL OTHER SERVICES & CHARGES
$36,961
$68,518
$43,161
$44,050
$40,634
$48,050
9.08%
CAPITAL OUTLAY
570
FURNITURE & OFFICE EQUIPMENT
0
0
0
0
0
0
0.00%
TOTAL CAPITAL OUTLAY
$0
$0
$0
$0
$0
$0
0.00%
TOTAL PLANNING & ZONING
$36,961
$68,518
$43,161
$44,050
$40,634
$48,050
9.08%
19
Heritage Hall
General Fund
ACTIVITY DESCRIPTION:
The activity for this department is to provide for the operation and maintenance of the City
offices/meeting facility
GOALS:
1. Maintain a reputable facility to house meetings, mayor's office and a sub -station for the
Ramsey County Sheriff Department.
BUDGET COMMENTARY:
Line items adjusted to reflect past expenditure activity. Contracted services increased for an outside
contractor performing periodic through cleanings of the building. In 2021 The City installed many
touch free fixtures to help prevent the spread of Covid-19, which why expenditures are double in
2021. In 2024, building improvements include changes to the front office area for better security and
other improvements for the installation of an irrigation system.
BUDGET:
HERITAGE HALL
DEPARTMENT 41940
12119/2023
12/19/2023
ACCT.
2020
2021
2022
2023
11/30/23
2024
%
#
ACCOUNT DESCRIPTION
ACTUAL
ACTUAL
ACTUAL
ADOPTED
ACTUAL
ADOPTED
CHANGE
SUPPLIES
205
CLEANING SUPPLIES
$0
$0
$0
$0
$0
$0
0.00%
210
OPERATING SUPPLIES - OTHER
138
50
69
200
0
200
0.00%
230
BUILDING MATERIALS
0
0
0
0
0
0
0.00%
250
SALES TAX
0
0
0
0
0
0
0.00%
TOTAL SUPPLIES $138 $50 $69 $200 $0 $200 0.00%
OTHER SERVICES & CHARGES
300
PROFESSIONAL SERVICES
273
1,006
0
1,500
0
1,000
-33.33%
309
CONTRACT SERVICES
5,455
18,241
15,540
12,000
10,079
15,500
29.17%
321
TELEPHONE
0
0
0
1,500
0
1,000
-33.33%
362
PROPERTY INSURANCE
844
876
1,371
2,000
2,149
2,000
0.00%
381
ELECTRICITY
4,308
4,545
5,266
5,000
5,329
5,750
15.00%
383
GAS
1,092
1,097
1,853
2,000
1,440
2,000
0.00%
385
WATER/SEWERUTILITIES
926
1,154
890
1,500
682
1,200
-20.00%
400
REPAIR/MAINTENANCE- OTHER
345
355
370
2,500
390
2,000
-20.00%
401
REPAIR/MAINTENANCE- BUILDINGS
6,844
46,353
2,184
8,000
79
8,000
0.00%
TOTAL OTHER SERVICES & CHARGES
$20,087
$73,627
$27,474
$36,000
$20,148
$38,450
6.81%
520 BUILDING IMPROVEMENTS 0 5,480 0 0 0 14,000 0.00%
580 OTHER EQUIPMENT/IMPROVEMENTS 0 0 0 0 0 14,000 0.00%
TOTAL CAPITAL OUTLAY $0
$5,480 $0 $0 $0 $28,000 0.00%
TOTAL HERITAGE HALL $20.225 $79,157 $27,543 $36,200 $20,148 $66,650 84.12%
20
Police
General Fund
ACTIVITY DESCRIPTION:
In 2018, the City of Gem Lake began contracting with the City of White Bear Lake's Police
Department to provide law enforcement services for the City. As part of the contract, they will serve
and protect the City as well as provide public education programs and services to the residents.
GOALS:
1. Provide effective law enforcement service to the City.
BUDGET COMMENTARY:
The 2024 budget is based on the contracted budget amount provided by the City of White Bear Lake's
Police Department. For the first time the budget includes an annual $13,589 line item for debt costs on the
city's new public safety building.
BUDGET:
POLICE
DEPART ENT 42100
12/19/2023
12/19/2023
ACCT.
2020
2021
2022
2023
11/30/23 2024
%
#
ACCOUNT DESCRIPTION
ACTUAL
ACTUAL
ACTUAL
ADOPTED
ACTUAL ADOPTED
CHANGE
OTHER SERVICES & CHARGES
305
REGULAR LAW ENFORCEMENT
$80,531
$85,777
$91,186
$113,200
$103,752 $115,877
2.36%
306
SPECIAL LAW ENFORCEMENT
0
0
0
0
0 0
0.00%
307
DISPATCH COSTS
547
0
0
2,000
0 0
-100.00%
308
PUBLIC SAFETY FACILITY COSTS
0
0
0
0
0 13,589
0.00%
309
MISCELLANEOUS
0
0
0
0
0 0
0.00%
TOTAL OTHER SERVICES & CHARGES $81,078 $85,777 $91,186 $115,200 $103,752 $129.466 12.38%
TOTAL POLICE $81,078 $85,777 $91,186 $115,200 $103,752 $129,466 12.38%.
21
Fire Protection
General Fund
ACTIVITY DESCRIPTION:
The objective of the Fire Protection Department is to provide fire protection and prevention services.
The City of Gem Lake entered an agreement with the City of White Bear Lake for such services. The
contract also provides for site inspections and enforcement of fire codes through their Fire Marshal.
Paramedic and ambulance service is provided by the contract, but the cost of the service is not
included in the contract since it is billed as a fee -for -service to the individuals using the service.
GOALS:
Promote public education and information about fire prevention and safety.
2. Reduce property damage and loss due to fire.
3. Provide emergency medical assistance to all residents.
BUDGET COMMENTARY:
The City's contract amount is based on the White Bear Lake Fire Department 2024 budget less an
adjustment for 2022 actual expenditures compared to budget and multiplied by the City's percentage
of average population and average market valuation of the area served by the White Bear Lake Fire
Department. This budget also includes $8,941 in debt costs for the city's new public safety building.
BUDGET:
FIRE
DEPARTMENT 42200
1211912023
12/19/2023
ACCT.
2020
2021
2022
2023
11/30/23
2024
%
#
ACCOUNT DESCRIPTION
ACTUAL
ACTUAL
ACTUAL
ADOPTED
ACTUAL
ADOPTED
CHANGE
OTHER SERVICES & CHARGES
308
PUBLIC SAFETY FACILITY COSTS
$0
$0
$0
$0
$0
$8,941
0.00%
309
MISCELLANEOUS
0
0
0
0
0
0
0.00%
311
FIRE SERVICE
18,935
19,060
22,593
$27,000
24,669
$31,982
18.45%
312
FIRE MARSHALL SERVICES
6,306
6,448
6,747
$7,025
5,781
$7,746
10.26%
TOTAL OTHER SERVICES & CHARGES
$25,241
$25,508
$29,340
$34,025
$30,450
$48,669
43.04%
TOTAL FIRE
$25,241
$25,508
$29,340
$34,025
$30,450
$48,669
43.04%
22
Animal Control
General Fund
ACTIVITY DESCRIPTION:
The City of Gem Lake entered an agreement with a private company for their animal control services.
The contract is for service as needed.
GOALS:
1. Address animal issues within the City in a timely manner.
BUDGET COMMENTARY:
The 2024 budget was based on past expenditures.
BUDGET:
ANIMAL CONTROL
DEPARTMENT 42300
ACCT.
# ACCOUNT DESCRIPTION
12/19/2023 12/19/2023
2020 2021 2022 2023 11/30/23 2024 %
ACTUAL ACTUAL ACTUAL ADOPTED ACTUAL ADOPTED CHANGE
OTHER SERVICES & CHARGES
300
PROFESSIONAL SERVICES
$0
$0
$0
$0
$0
$0
0.00%
309
MISCELLANEOUS
0
0
0
0
0
0
0.00%
323
ANIMAL REMOVAL
0
0
0
400
0
300
-25.00%
324
ANIMAL ENFORCEMENT
0
180
81
200
116
200
0.00%
TOTAL OTHER SERVICES & CHARGES
$0
$180
$81
$600
$116
$500
-16.67%
TOTAL A NIMA L CONTROL
$0
$180
$81
$600
$116
$500
-16.67%
23
Building Inspections
General Fund
ACTIVITY DESCRIPTION:
The Code Enforcement Department issues all building permits for the City. This department provides
for the health, safety and welfare of the City residents by providing inspection services to ensure that
all residential, commercial, and industrial buildings comply with the Uniform Building Code and City
Ordinances.
GOALS:
1. Continue to provide timely and thorough inspections.
2. Provide inspections of the City to apprehend illegal construction activities, which are not
allowed or for which no permits have been issued.
BUDGET COMMENTARY:
Building inspections reduced to reflect less building activity estimated in 2023.
BUDGET:
BUILDING INSPECTIONS
DEPART ENT 42401
12/19/2023
12/19/2023
ACCT.
2020
2021
2022
2023
11/30/23
2024
%
#
ACCOUNT DESCRIPTION
ACTUAL
ACTUAL
ACTUAL
ADOPTED
ACTUAL
ADOPTED
CHANGE
PERSONNEL SERVICES
100
WAGES & SALARIES
$0
$0
$0
$0
$0
$0
0.00%
TEMPORARY EMPLOYEES
0
0
0
0
0
0
0.00%
130
FICA CONTRIBUTIONS
0
0
0
0
0
0
0.00%
131
PERA CONTRIBUTIONS
0
0
0
0
0
0
0.00%
135
HEALTH INSURANCE
0
0
0
0
0
0
0.00%
150
WORKER'S COMPENSATION
0
0
0
0
0
0
0.00%
TOTAL PERSONNEL SERVICES
$0
$0
$0
$0
$0
$0
0.00%
OTHER SERVICES & CHARGES
313
BUILDING INSPECTIONS
7,245
9,164
4,275
10,000
6,270
8,500
-15.00%
309
MISCELLANEOUS
0
0
0
0
0
0
0.00%
316
BUILDING SECRETARY SERVICES
444
1,588
3,265
2,000
1,947
2,500
25.00%
334
COMPUTER SERVICES
70
2,520
2,520
2,520
2,520
2,550
1.19%
328
CODE ENFORCEMENT
0
0
0
0
0
0
0.00%
TOTAL OTHER SERVICES & CHARGES
$7,759
$13,272
$10,060
$14,520
$10.737
$13,550
-6.68%
CAPITAL OUTLAY
570
FURNITURE & EQUIPMENT
0
0
0
0
0
0
0.00%
TOTAL CAPITAL OUTLAY
$0
$0
$0
$0
$0
$0
0.00%
TOTAL BUILDING INSPECTIONS
$7,759
$13,272
$10,060
$14,520
$10,737
$13,550
-6.68%
24
Road Maintenance
General Fund
ACTIVITY DESCRIPTION:
The Road and Bridge Department provide residents with safe and accessible transportation routes.
This department provides for all maintenance and repair of the City's roads. Routine road
maintenance is performed by White Bear Township public works staff or outside contractors by
contract.
GOALS:
Routine maintenance to assure long life of each street.
BUDGET COMMENTARY:
Most line items adjusted based on past expenditures. Street maintenance/repair includes a possible
seal coat project in 2024. In 2019, the City adopted a boulevard tree trimming policy, in which the
City will trim any trees or bushes that interfere with pedestrian traffic and vision of vehicle drivers.
Based on past expenditures, $10,000 is estimated for tree trimming.
BUDGET:
ROAD MAINTENANCE
DEPARTMENT 43122
12/19/2023
12/19/2023
ACCT.
2020
2021
2022
2023
11/30/23
2024
%
#
ACCOUNT DESCRIPTION
ACTUAL
ACTUAL
ACTUAL
ADOPTED
ACTUAL
ADOPTED
CHANGE
SUPPLIES
211
CHEMICALS
$0
$0
$0
$0
$0
$0
0.00%
210
OPERATING SUPPLIES - OTHER
0
0
0
0
0
0
0.00%
224
GRAVEL/STREET MATERIAL
0
0
0
0
0
0
0.00%
225
SALT/SAND
0
0
0
0
0
0
0.00%
226
SIGNS, SIGN REPAIR MATERIALS
0
62
0
500
0
500
0.00%
250
SALESTAX
0
0
0
0
0
0
0.00%
TOTAL SUPPLIES
$0
$62
$0
$500
$0
$500
0.00%
OTHER SERVICES & CHARGES
300
PROFESSIONAL SERVICES
0
0
0
0
0
0
0.00%
302
ENGINEERING FEES
13,877
12,514
5,423
8,000
9,148
10,000
25.00%
308
ADMINISTRATION
0
0
0
0
0
0
0.00%
309
MISCELLANEOUS
0
0
0
0
0
0
0.00%
327
NPDES - STORMWATER
0
0
0
0
0
0
0.00%
351
LEGAL NOTICES
0
0
0
0
0
0
0.00%
382
ELECTRICITY - STREET LIGHTS
749
707
934
1,200
825
1,300
8.33%
385
ROW MAINTENANCE
0
0
0
800
0
500
-37.50%
405
ROADMAINTENANCE/REPAIR
3,919
28,007
3,165
22,000
11,806
20,000
-9.09%
406
BLVD. TREE TRIMMING
14,280
2,001
0
15,000
5,797
10,000
-33.33%
433
DUES AND SUBSCRIPTIONS
0
0
0
100
0
100
0.00%
TOTAL OTHER SERVICES & CHARGES
$32,825
$43,229
$9,522
$47,100
$27,576
$41,900
-11.04%
CAPITAL OUTLAY
540
HEAVY MACHINERY/EQUIPMENT
0
0
0
0
0
0
0.00%
TOTAL CAPITAL OUTLAY
$0
$0
$0
$0
$0
$0
0.00%
TOTA L ROA D MA INTENA NCE $32,825 $43,291 $9,522 $47,600 $27,576 $42,400-10.92%
25
Ice & Snow Removal
General Fund
ACTIVITY DESCRIPTION:
The City's Ice and Snow activity is responsible for the control of ice and snow on City streets. The
activity provides control in a safe and cost effective manner, keeping in mind safety, budget, and
environmental concerns. The City contracts for this activity.
GOALS:
1. Remove snow as quickly as possible to provide all residents with safe access.
BUDGET COMMENTARY:
The budget for ice and snow control is based on past expenditures.
BUDGET:
ICE & SNOW RBVI OVAL
DEPARTMENT 43125
12/19/2023 12/19/2023
ACCT. 2020 2021 2022 2023 11/30/23 2024 %
# ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ADOPTED ACTUAL ADOPTED CHANGE
SUPPLIES
225
SALTSAND
$1,994
$4,925
$5,598
$15,000
$27
$12,000
-20.00%
210
OPERATING SUPPLIES - OTHER
0
0
0
0
0
0
0.00%
250
SALES TAX
0
0
0
0
0
0
0.00%
TOTAL SUPPLIES
$1,994
$4,925
$5,598
$15,000
$27
$12,000
-20.00%
OTHER SERVICES & CHARGES
309
MISCELLANEOUS
0
0
0
0
0
0
0.00%
400
REPAIR/MAINTENANCE- OTHER
0
0
0
1,500
0
1,000
-33.33%
404
REPAIR/MAINTENANCE-CONTRACTUAL
6,061
6,386
7,031
17,000
7,465
14,500
-14.71%
TOTAL OTHER SERVICES & CHARGES
$6,061
$6,386
$7,031
$18,500
$7,465
$15,500
-16.22%
CAPITAL OUTLAY
540 HEAVY MACHINERY/EQUIPMENT 0 0 0 0 0 0 0.00%
TOTAL CAPITAL OUTLAY $0 $0 $0 $0 $0 $0 0.00%
TOTAL ICE& SNOW REMOVAL $8,055 $11,311 $12,629 $33,500 $7,492 $27,500-17.91%
26
Parks Maintenance
General Fund
ACTIVITY DESCRIPTION:
This department provides for all maintenance and upkeep of the City's parks system. Township
personnel, through a contract, perform all labor and provide the equipment for maintenance.
GOALS:
1. Routine maintenance of parks.
BUDGET COMMENTARY
In 2019, a trail was constructed in the Villas of Gem Lake housing development and donated to the
City. For 2024, the City is budgeting $5,000 to pay for mowing, plowing and maintenance of the trail
and area around the trail and $1,000 each for landscaping materials and miscellaneous maintenance
items.
BUDGET:
PARK MAINTENANCE
DEPARTMENT 4410
12/19/2023
12/19/2023
ACCT.
2020
2021
2022
2023
11/30/23
2024
%
#
ACCOUNT DESCRIPTION
ACTUAL
ACTUAL
ACTUAL
ADOPTED
ACTUAL
ADOPTED
CHANGE
SUPPLIES
211
CHEMICALS
$0
$0
$0
$0
$0
$0
0.00%
210
OPERATING SUPPLIES - OTHER
0
68
0
0
0
0
0.00%
LANDSCAPING MATERIALS
0
0
0
1,000
0
1,000
0.00%
226
SIGNS, SIGN REPAIR MATERIALS
0
0
0
0
0
0
0.00%
250
SALES TAX
0
0
0
0
0
0
0.00%
TOTAL SUPPLIES
$0
$68
$0
$1.000
$0
$1,000
0.00%
OTHER SERVICES & CHARGES
300
PROFESSIONAL SERVICES
0
0
0
0
0
0
0.00%
404
PARK MAINTENANCE- CONTRACTUAL
81
0
3,430
5,000
0
5.000
0.00%
400
REPAIR/MAINTENANICE - OTHER
0
0
0
1,000
0
1.000
0.00%
309
MISCELLANEOUS
0
0
0
0
0
0
0.00%
TOTAL OTHER SERVICES & CHARGES
$81
$0
$3,430
$6,000
$0
$6,000
0.00%
CAPITAL OUTLAY
540
HEAVY MACHINERY/EQUIPMENT
0
0
0
0
0
0
0.00%
580
OTHER EQUIPMENT/IMPROVEMENTS
0
0
0
0
0
0
0.00%
TOTAL CAPITAL OUTLAY
$0
$0
$0
$0
$0
$0
0.00%
TOTAL PARK MAINTENANCE
$81
$68
$3,430
$7,000
$0
$7,000
0.00%
27
Operating Transfers
General Fund
ACTIVITY DESCRIPTION:
This department provides funds that will be moved to other City funds to finance other City projects or
activities.
GOALS:
1. Finance other future City projects with as little tax impact as possible on City property taxes.
BUDGET COMMENTARY:
In the past, the City transferred funds to finance future road improvements and the possible treatment
and prevention of the Emerald Ash Bore (EAB) and other unidentified projects. In 2020 the City
transferred $385,000 in excess fund balance to close out two construction funds and set funds aside
for future improvement projects based on the City fund balance policy of maintaining 50% of the next
year's operating budget as reserves. In 2024 only $20,000 for future improvement projects is being
budgeted.
RI in( -.PT -
OPERATING TRANSFERS
DEPARTMENT 4900
ACCT.
# ACCOUNT DESCRIPTION
2020
ACTUAL
2021
ACTUAL
2022
ACTUAL
12/19/2023
2023
ADOPTED
11/30/23
ACTUAL
12/19/2023
2024
ADOPTED
%
CHANGE
720 TRANSFERS OUT
2007 Capital Improvement Bonds
$0
$0
$0
$0
$0
$0
0.00%
Improvement Fund - 401
Road Improvements
0
0
0
0
0
0
0.00%
EAB Treatment/Prevention
0
0
0
0
0
0
0.00%
Building Improvements/Replacement
0
0
0
0
0
0
0.00%
Future Improvements
410,000
25,000
20,000
20,000
20,000
20,000
0.00%
Sidewalk/Path along County Road E
0
0
0
0
0
0
0.00%
Annexation Reserve Account
0
0
0
0
0
0
0.00%
City Hall Construction Fund - 402
0
0
0
0
0
0
0.00%
Sewer Fund - 601
0
0
0
0
0
0
0.00%
TOTAL OPERATING TRANSFERS
410,000
25,000
20,000
20,000
20,000
20,000
0.00%
W
SPECIAL REVENUE FUNDS
29
PARK & PLAYGROUND FUND
SPECIAL REVENUE FUND
ACTIVITY DESCRIPTION:
The purpose of the Park & Playground Fund is to assist the City in meeting park acquisition and
development needs. Revenues are collected from developers or property owners that develop their
properties. Fees are based on assessed land value or number of lots available. Special Revenue
Funds, including the Park & Playground Fund use the modified accrual basis of accounting, that is
revenues are recognized when received and expenditure at the time the liability is incurred
GOALS:
Acquire and develop current and future parkland property.
2. Provide recreational facilities to all residents, including trails and walkways.
BUDGET COMMENTARY:
Revenue source is park dedication fees paid on new construction and/or developments, interest
earnings and any operating transfers. The transfer was from the General Fund and Improvement
Funds in the past, for the possible construction of a sidewalk along County Road E.
The only expenditure in the past was for engineering is for the construction of the sidewalk along
County Road E. In 2024 $5,000 is budgeted for the purchase and planting of some trees along the
trail by the Villas of Gem Lake development.
30
BUDGET:
201 PARK AND PLAYGROUND FUND
REVENUE BUDGET 12/19/2023 12/19/2023
ACCT. 2020 2021 2022 2023 11/30/23 2024 %
# `ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ADOPTED ACTUAL ADOPTED CHANGE
MISCELLANEOUS
_
33604
GRANTS
$0
$0
$0 .
$0
$0`
$0
0.00%
34785:
PARK DEDICATION FEES
0
0
15,000 .
0 -
0
0
0.00%
36210;
INTEREST INCOME
710
(404),
(1,884)
400'
1,104
925
131.25%
j 36200
MISCELLANEOUS
0
0!
0 I
0
0
0"
0.00%
39200'TRANSFERS
IN
_ 0
0
0 ..
0
_ 0
0
0.00%:'
TOTAL MISCELLANEOUS
$710
($404)
$13,116 '
$400
$1.104
$925:
131.25%
TOTAL REVENUES
$710
($404),
$13,116
$400
$1,104
$925
131.25%;
EXPENDITURE BUDGET
SUPPLIES
210
OPERATING SUPPLIES - OTHER
$0 :
$0
$0
$0 .
$0
$0
0.00%
235
LANDSCAPING MATERIALS
0
0
0
0:
0
0
0.00%
226
;SIGNS & SIGN MATERIALS
0
0
0 `
0 :
0 •
0 ,
0.00%
250
; SALES TAX
0 !
0 "
0 ,
0
0
0
0.00%
'TOTAL SUPPLIES
$0
$0
$0
$0
$0
$0
0.00%
,OTHER SERVICES & CHARGES
_
.
300
PROFESSIONAL SERVICES
(3,200),
0
0
0 _
0 !
0
0.00%
302
; ENGINEERING FEES
50
0
0
0
0
0
0.00%:
304
LEGAL FEES
0
0
0_
0
0
0
0.00%'
300
: PROFESSIONAL SERVICES
0„
0 ..
0
0
0
0
0,00%.
400
, REPAIR/MAINTENANCE- OTHER
0
0
0
0
0
0
0.00%'
540
" EQUIPMENT_
0
0
0
0 I
0
0
0.00%'
i_
i
;TOTAL OTHER SERVICES & CHARGES
($3,150)
$0
$0
$0
$0
$0
0.00%
`CAPITAL OUTLAY
510
LAND
0
0
0
0_
0
0
0.00%
580
'OTHER IMPROVEMENTS
4,482
0 '
2,896
5,000 "
4,508
5,000 :
0.00%
720
TRANSFERS OUT
0
0
0
0
0
0
0.00%
TOTAL CAPITAL OUTLAY
$4,482
$0
$2,896
$5,000
$4,508
$5,000 (
0.00%I
TOTAL EXPENDITURES
$1,332
$0 '
$2 896
$5,000
$4,508
$5,000
0.00%
FUND BALANCE- JANUARY 1
$45,317
$44,695
$44,291 "
$54,511
$44,695
$41,291 ,
_
EXCESS REVENUE OVER EXPENDITURES ,`
_
($622)
($404):
$10,220,
($4,600)1.
($3,404)
($4,075),
L
FUND BALANCE -DECEMBER31
$44,695
$44,291 j
$54,511
$49,911
$41,291
$37,216
25.44%
FUTURE IMPACTS:
The future budget impacts will depend on the type and scope of park and playground improvements.
31
THIS PAGE INTENTIONALLY LEFT BLANK
32
DEBT SERVICE
33
FUNDS
DEBT SERVICE FUNDS
DESCRIPTION:
The Debt Service Funds repay the outstanding debt obligations of the City of Gem Lake. Debt service
funds use the modified accrual basis of accounting; however, the cash basis of accounting will be used
for budgetary purposes only. The cash basis is used for budgeting to ensure that sufficient cash will be
available to make required payments on the City's bonded indebtedness.
GOALS:
Retire all debt in a timely basis as scheduled.
MEASURABLE WORKLOAD DATA:
2021
2022
2023
2024
ACTUAL
ACTUAL
ACTUAL
ESTIMATED
Bond Rating
Non -Rated
Non -Rated
Non -Rated
Non -Rated
Dec. 31 Debt Outstanding
(In thousands)
$1,065
$960
$855
$750
Net Debt Per Capita
$1,987
$1,791
$1,601
$1,415
DEBT LIMITATIONS:
All Minnesota municipalities (counties, cities, towns and school districts) are subject to statutory "net
debt" limitations under the provisions of Minnesota Statutes, Section 475.53. Under this provision, the
legal debt limit is 3.0% of the assessor's market value of the municipalities' tax base. Bond issues
covered by this limit are those that are financed by property taxes unless at least 20% of the annual
debt service costs are financed by special assessments or tax increments. At present, the City has one
bond issue that is subject to the debt limit: the 2015 G. O. Refunding Bonds. The City's current legal
debt limit and debt margin is as follows:
Legal Debt Limit (3% of Estimated Market Value) $4,949,808
Less: Outstanding Debt Subject to Limit (340,000)
Legal Debt Margin as of January 1, 2023 $4,609,808
BUDGET COMMENTARY:
The City's debt consists of a capital improvement plan bond for the construction of Heritage Hall, which
is repaid from a property tax levy and was refunded with the 2015 G. O. Refunding Bond. In 2018, the
34
City issued improvement bonds with a principal of $660,000.00.
BUDGET:
DEBT SERVICE FUNDS SUMMARY
REVENUE BUDGET
12/19/2023
12/19/2023
ACCT,
2020
2021
2022
2023
11/30/23
2024
%
# ACCOUNT DESCRIPTION
ACTUAL
ACTUAL
ACTUAL
ADOPTED
ACTUAL
ADOPTED
CHANGE
PROPERTY TAXES
31001 'CURRENT TAXES
$78,223 '
$87,409
$83,448
$82,324
$42,930
$81,554
-0.94%'
31002'DELINQUENT TAXES
4,929
2
49
0
664
0
0.00%•
31003FISCAL DISPARITY TAX
1,764 '
2,472
2,069
2,094
1,467
0
-100.00%•
31004' PENALTIES & INTEREST
(36)!
0
960 `
0
0
0
0.00%.
TOTAL PROPERTY TAXES
$84,880
$89,883
$86,526
$84,418
$45,061
$81,554
-3.39%'
SPECIAL ASSESSMENTS
36101 `SPECIAL ASSESSMENTS
63,458
61,831
60,203
58,000
29,800
55,000
-5.17%`
s 36102I DELINQUENT SPECIAL ASSESSMENTS
9,248
221
0
0
0
0
0.00%
36103 PENALTIES & INTEREST
1,842 '
0 r
11 '
0
0
0
0.00%'
36104 SPECIAL ASSESSMENTS - PREPAID/SNR `:
0 `
0
0 !
0 -
0 '
0
0.00%,
TOTAL FINES & FORFENS
$74,548
$62,052
$60,214
$58,000
$29,800
$55,000
-5.17%'
MISCELLANEOUS
36210I INTEREST EARNINGS
1,414 .
0
(4,464)
750
2,574 `
2,230
197,33%
39000'; MISCELLANEOUS
0
0.
0
0
0
0
0.00%
39200' BOND PROCEEDS
379
0
0
0
0
0
0.00%
39300 TRANSFERS IN
0
0
0
0
0
0
0.00%;
TOTAL MISCELLANEOUS
$1,793
$0
($4,464),
$750 ,
$2,574 i
$2,230 !
197.33%
TOTAL REVENUES
$161,221
$151,935
$142,276
$143,168
$77,435 `
$138,784 ;
-3.06%,
EXPENDITURE BUDGET
CAPITAL OUTLAY
601 +BOND PRINCIPAL
90,000
95,000
105,000
105,000
105,000
105,000
0.00%
602 'ii BOND INTEREST
36,165
34,065
31,659
29,029
29,029
26,301
-9.40%,
603 ?FISCAL AGENT FEES
7,400
1,800:
1,900
3,200 :
3,850 i
2,400
-25.00%
701 MISCELLANEOUS
0
0
0
0
0
0
0.00%,
720 ;TRANSFERS OUT _
0
0
0
0
0
0
0.00%%
TOTAL CAPITAL OUTLAY
$133,565 '
$130,865
$138,559
$137,229
$137,879
$133,701
-2.57%`
TOTAL EXPENDITURES
$133,565
$130,865
$138,569 '
$137,229
$137,879
$133,701
-2,57%
:FUND BALANCE -JANUARY 1
$184,127 ;
$211,783
$232,853
$236,570
$211,783
$151,339
EXCESS REVENUE OVER EXPENDITURES
$27,656
$21,070
$3,717
$5,939
($60,444).
$5,083
FUND BALANCE- DECEMBER 31
$211,783
$232,853 '
$236,570
$242,509
$151,339 i
$156,422
-35.50%'
35
2015 REFUNDING CAPITAL IMPROVEMENT PLAN BOND FUND
DEPARTMENT: 2015 Refunding Capital Improvement Plan Bond
SUPERVISOR: Finance Officer
FUND #: 304
ACTIVITY #: 4700
ACTIVITY DESCRIPTION:
The 2007 Capital Improvement Plan Bonds were issued to finance the construction of Heritage Hall
and refunded in 2015.
GOALS:
Pay debt payments on a timely basis as scheduled.
MEASURABLE WORKLOAD DATA:
2021
ACTUAL
Bond Principal Retired
$60,000
Bond Interest Paid
$12,640
Property Tax Levy
Collected
$78,598
DEBT PAYMENT SCHEDULE:
JAN. 1 DEBT
YEAR DUE
OUTSTANDING
2024
$340,000.00
2025
$275,000.00
2026
$210,000.00
2027
$140,000.00
2028
$70,000.00
2022
2023
2024
ACTUAL
ACTUAL
ESTIMATE
$65,000
$65,000
$65,000
$11,359
$9,929
$8,401
$75,984
$73,223
$76,269
PRINCIPAL DUE
$65,000.00
$65,000.00
$70,000.00
$70,000.00
$70,000.00
INTEREST DUE
$8,401.25
$6,776.25
$4,987.50
$3,045.00
$1,015.00
BUDGET COMMENTARY:
This fund will receive its revenue from a property tax levy.
Annual debt service payments are the only expenditures budgeted in this fund.
The 2007 Capital Improvement Plan Bonds were advance refunded by the 2015 General Obligation
Refunding Bonds for principal beginning in 2017.
BUDGET:
304 12015 REFUNDING BOND (FORMERLY 2007 CAPITAL IM PROVE]IAENT PLAN BONDS)
REVENUE BUDGED
12/19/2023
12/19/2023
ACCT.
2020
2021
2022
2023
11/30/23
2024
%
# ACCOUNT DESCRIPTION
ACTUAL
ACTUAL
ACTUAL
ADOPTED
ACTUAL
ADOPTED
CHANGE
PROPERTY TAXES
31001'CURRENTTAXES
$74,312
$78,598
$75,984
$75,940
$39,496
$76,269
0.43%
31002%DELINQUENT TAXES
4,890
2
45 ,
0
664 '
0
0.00%j
31003:FISCAL DISPARrnESTAXES
1,676
2,223
1,885
1,933 ;
1,350
0
-100.00%'
31004'^ PENALTIES & INTEREST
(36),
0
960 '
0 `
0
0
0.00%
TOTAL FINES & FORFEITS
$80,842
$80,823
$78,874 .
$77,873 '
$41,510
$76,269
-2.06%
MISCELLANEOUS
36210'INTEREST EARNINGS
1,214:
(342)'
(2,900)'
500
1,450
1,285
_0
157.00%,
39100 ; BOND PROCEEDS
0
0
0
_ 0
0
0,00%
39200TRANSFERS IN
0_
O
O
0
0
0
0.00%
;TOTAL MISCELLANEOUS
$1,214 :
($342)
($2,900)!
$500
$1,450
$1,285 '
157.00%
TOTAL REVENUES
$82,056
$80,481
$75,974
$78,373
$42,960
$77,554
-1.05%'
EXPENDITURE BUDGET
CAPITAL OUTLAY
600 BOND PRINCIPAL
$60,000
$60,000
$65,000
$65,000
$65,000
$65,000
0 00%!
610 BOND INTEREST
13,765
12,640
11,359
9,929
9,929
8,401
-15.39%,
620 'FISCAL AGENT FEES
4,050
850
_. ... 950
_ 2,000
1,925
1,200
-40.00%
_0.00%
i 720 `TRANSFERS OUT ..... _.
_ O
0..
0
0
0
0
;TOTAL CAPITAL OUTLAY
$77,815 ';
$73,490 :
$77,309
$76,929
$76,854
$74,601
-3.03%'
TOTAL EXPENDITURES
$77,815
$73,490
$77,309
$76,929
$76,854 .
$74,601
3.03%
FUND BALANCE- JANUARY 1
$124,902
$129,143
$136,134
$134,799
$129,143 '
$95,249
EXCESS REVENUE OVER EXPENDITURES '
$4,241
$6 991
($1,335)
$1,444 .
($33,894).,
$2,953
FUND BALANCE- DECEMBER 31
$129,143
$136,134
$134,799
$136,243 ';
$95,249
$98,202
-27.92%`
37
2018 IMPROVEMENT BOND FUND
DEPARTMENT: 2018 Improvement Bond
SUPERVISOR: Finance Officer
FUND #: 305
ACTIVITY #: 4700
ACTIVITY DESCRIPTION:
The 2018 Improvement Bonds were issued to finance the reconstruction of Scheuneman Road in the
business district and to extend water and sanitary sewer in the area.
GOALS:
Pay debt payments on a timely basis as scheduled.
►ail �_6 ::: nl�]:���in� �
2021
ACTUAL
Bond Principal Retired
$35,000
Bond Interest Paid
$21,425
Property Tax Levy
Collected
$8,811
Special Assessments
Collected
$61,831
DEBT PAYMENT SCHEDULE:
YEAR DUE
2024
2025
2026
2027
2028
2029
2030
2031
2032
2033
2034
JAN. 1 DEBT
OUTSTANDING
$515,000.00
$475,000.00
$435,000.00
$395,000.00
$350,000.00
$305,000.00
$260,000.00
$210,000.00
$160,000.00
$110,000.00
$55,000.00
2022
2023
ACTUAL
ACTUAL
$40,000
$40,000
$20,300
$19,100
$7,464
$6,367
$60,203 $58,576
PRINCIPAL DUE
$40,000.00
$40,000.00
$40,000.00
$45,000.00
$45,000.00
$45,000.00
$50,000.00
$50,000.00
$50,000.00
$55,000.00
$55,000.00
38
2024
ESTIMATE
$40,000
$17,900
$5,285
$55,000
INTEREST DUE
$17,900.00
$16,700.00
$15,500.00
$14,225.00
$12,875.00
$11,300.00
$9,400.00
$7,400.00
$5,400.00
$3,300.00
$1,100.00
BUDGET COMMENTARY:
This fund will receive its revenue from a property tax levy and special assessments.
Annual debt service payments are the only expenditures budgeted in this fund.
BUDGET:
305 ! 20181M PROVUA ENT BONDS
REVENUE BUDGET 12/19/2023 12/19/2023
ACCT.! 2020 2021 2022 2023 11/30/23 2024 %
# ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ADOPTED ACTUAL ADOPTED CHANGE
PROPERTY TAXES
31001 i CURRENT TAXES
$3,911
$8,811
$7,464 ..
$6,384
$3,434
$5,285
-17.21%'
31002'. DELINQUENT TAXES
39
0
4
0
0
0.00%
31003'! FISCAL DISPARITIES TAXES
88
249
184
161
117
0
-100.00%
31004: PENALTIES & INTEREST
0
0
0
0
0
0'
0.00%
TOTAL FINES & FORFETS
$4,038
$9,060
$7,652
$6,545
$3,551
$5,285
-19.25%"
SPECIAL ASSESSMENTS
36101 -, SPECIAL ASSESSMENTS -CURRENT
63,458
61,831
60,203
58,000
$29,800
55,000
-5.17%,
36102'. SPECIAL ASSESSMENTS - DELINQUENT
9,248 i
221
0
0
0 `
0
0.00%`
36103' PENALTIES &INTEREST _
1,842 .
0
11
0
0
0
0.00%
36104 j SPECIAL ASSESSMENTS - PREPAID/SNR
0
0
0
0`
0
0
0,00%i
TOTAL FINES & FORFEITS
$74,548 !
$62,052
$60,214
$58,000
$29,800
$55,000
-5.17%,
MISCELLANEOUS
36210', INTEREST EARNINGS
200
342
(1,564)
250
1,124
945
278.00%
39100' BOND PROCEEDS
379
0
0
0
0
0
0.00%.
39200 TRANSFERS IN
0
0
0
0
0
0
0.00%'
TOTAL MISCELLANEOUS
$579
$342
($1,564)'
$250
$1,124
$945
278.00%
TOTAL REVENUES
$79,165
$71,454 '
$66,302
$64,795 ;
$34,475
$61,230
-5.50%"
EXPENDITURE BUDGET
:CAPITAL OUTLAY
600 BOND PRINCIPAL
$30,000
$35,000
$40,000
$40,000
$40,000 %
$40,000
0.00%'
610 BOND INTEREST
22,400
21,425
20,300
19,100
19,100
17,900
-6.28%I
620 IFISCAL AGENT FEES
3,350
950
950'
1,200 %
1,925
1,200
0.00%
720 ;TRANSFERS OUT
- 0
0
0+
0
0
0
0.00%
TOTAL CAPITAL OUTLAY
$55,750
$57,375
$61,250
$60,300 !
$61,025
$59,100
-1.99%
TOTAL EXPENDITURES I
$55,750
$57,375
$61,250
$60,300
$61,025 <
$59,100 `
-1.99%
FUND BALANCE- JANUARY 1
$59,225
$82,640
$96,719 '
$101,771
$82,640
$56,090
EXCESS REVENUE OVER EXPENDITURES
$23,415
$14,079 !
$5,052
$4,495
($26,550),
$2,130
FUND BALANCE- DECEMBER 31
$82,640
$96,719
$101,771
$106,266
$56,090
$58,220
-45.21%'
39
THIS PAGE INTENTIONALLY LEFT BLANK
40
CAPITAL IMPROVEMENT
FUNDS
41
CAPITAL IMPROVEMENT FUNDS
ACTIVITY DESCRIPTION:
The Capital Improvement Funds pay the construction costs of the City's infrastructure
improvements. Capital improvement funds use the modified accrual basis of accounting;
however, the cash basis of accounting will be used for budgetary purposes only. The cash
basis is used for budgeting to ensure that sufficient cash will be available to make all required
payments.
GOALS:
Construct and replace the City's infrastructure on a timely basis, as scheduled or as
needed.
MEASURABLE WORKLOAD DATA:
See the individual funds for their service levels.
BUDGET COMMENTARY:
See the individual funds for budget explanations.
42
BUDGET:
CAPITAL IMPROVEMENT FUND SUMMARY
REVENUE BUDGET
12/19/2023
12/19/2023
ACCT.
2020
2021
2022
2023
11/30/23
2024
%
# ACCOUNT DESCRIPTION
ACTUAL
ACTUAL
ACTUAL
ADOPTED
ACTUAL
ADOPTED
CHANGE
SPECIAL ASSESSMENTS
36101:SPECIAL ASSESSMENTS
$40,312
$40,245 '
$38,877
$35,000
$19,837
$28,000
-20.00%
36102 DELINQUENT SPECIAL ASSESSMENTS
$1,338
$0 i
$68
$0
$0
$0
0.00%
36103 ANALTIES & INTEREST
$353
$107
$34
$0
$0 ,
$0
0.00%'
36104 SPECIAL ASSESSMENTS -PREPAID/SNR 'i
$0 '
$5,366
$0
$0
$0
$0 :
0.00%!
TOTAL SPECIAL ASSESSMENTS
$42,003
$45,718
$38,979
$35,000
$19,837
$28,000
-20.00%'
MISCELLANEOUS
36210 { INTEREST EARNINGS
901 '
8,856
(15,880)
2,000
7,281
5,900
195.00%
36200-MISCELLANEOUS
0
0
0
0 r
0 r
0
0.00%
39100 c BOND PROCEEDS
0.
0
0
0
0
0
0.00%
39200TRANSFERS IN
409,999 .
25,000
20,000
20,000
20,000
20,000
0.00%
TOTAL MISCELLANEOUS
$410,900
$33,856
$4,120
$22,000 .
$27,281
$25,900
17.73%.
TOTAL REVENUES
$452,903 -
$79,574
$43,099 ;
$57,000
$47,118 +
$53,900
5.44%
EXPENDITURE BUDGET
i OTHER SERVICES & CHARGES
302 ! ENGINEERING FEES
8,853
23,741
0
10,000
0
10,000 '
0.00%
304 LEGAL FEES
0
0
0
0
0
0
0.00%
335 'ARCHITECT FEES
0;
0"
0
0`
0
0
0.00%;
308 OTHER PROFESSIONAL SERVICE
0;
0
0
0
0
0
0.00%
309 MISCELLANEOUS
0
0:
0
0
0
0
0.00%"
310 CONFERENCE REGISRATIONS
0
0
0
0 i
0
0
0.00%,
333 MEETING PREPARATION
0
0
0
0
0
0
0.00%:
351 LEGAL NOTICE PUBICATIONS
0
0
0
0
0
0
0.00%
610 INTEREST
0
0
0
0
0
0
0.00%,
620 FISCAL AGENT FFFS.
-0
0
0 '
0
0 :
0
0.00%
TOTAL OTHER SERVICES & CHARGES
$8,853
$23,741
$0 "'
$10,000
$0
$10,000
0.00%'
CAPITAL OUTLAY
531 :OTHER IMPROVEMENTS
108
194,831
3,413
100,000
179,723
120,000 `
20.00%,
520 BUILDING CONSTRUCTION
0
0
0
0
0
0
0.00%'
720 OPERATING TRANSFERS
0
0
0!
0 ',
0
0
0.00%i
TOTAL CAPITAL OUTLAY
$108
$194,831
$3,413 I
$100,000
$179,723
$120,000
20.00%.
i TOTAL EXPENDITURES
$8,961
$218,572
$3,413
$110,000
$179,723 :
$130,000
18.18%'
FUND BALANCE- JANUARY 1
$8,060 ;
$452,002 ,
$313,004
$352,690
$452,002
$319,397
;IXCESSREVENUE OVER EXPENDITURES
$443,942 `
($138,998)
$39,686 .
($53,000)s
($132,605)!
($76,100)
FUND BALANCE- DECEMBER 31 i$452,002
'
$313,004 '
$352,690 I
$299,690 :
$319,397
$243,297
-18.82%'
43
IMPROVEMENT FUND
DEPARTMENT: Improvement Construction
SUPERVISOR: City Engineer
FUND #: 401
ACTIVITY #: 4800
ACTIVITY DESCRIPTION:
The Improvement Fund was established for current and future improvement projects within the City.
GOALS:
None.
MEASURABLE WORKLOAD DATA:
2021 2022 2023 2024
ACTUAL ACTUAL ACTUAL ESTIMATED
Since this fund was closed out, there is no measurable workload data.
BUDGET COMMENTARY:
The major revenue source in the past was transfers of excess funds from the General Fund to help
finance future building improvements and to set funds aside for possible emerald ash bore tree
replacement/treatments. The City is budgeting a transfer from the General Fund to the
Improvement Fund in 2020, 2021, 2022, 2023, and 2024 to help fund future project. The
expenditures in 2021 was to study drainage along Scheuneman Road and in 2022 the City had
some storm water improvements along Scheuneman Road and a repair of an embankment
collapse. 2023 included some road reconstruction and 2024 some drainage and possible road
improvements are being budgeted.
44
BUDGET:
401 IMPROVEMENTFUND
REVENUE BUDGET 12/19/2023 12/19/2023
ACCT. 'i 2020 2021 2022 2023 11/30/23 2024 %
# ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ADOPTED ACTUAL ADOPTED ' CHANGE
SPECIAL ASSESSMENTS
36101 SPECIAL ASSESSMENTS -CURRENT
$40,312
$40,245
$38,877 :
$35,000
$19,837 .
$28,000
-20.00%
36102SPECIAL ASSESSMENTS - DELINQUENT
1,338
0
68 :
0
0
0
0.00%
36103 PENALTIES & INTEREST
353
107
34
0
0
0
0.00%
36104 SPECIAL ASSESSMENTS - PREPAID/SNR
0
5,366
0
0
0
0
0.00%i
TOTAL SPECIAL ASSESSMENTS
$42,003 +
$45,718
$38,979
$35,000
$19,837 `
$28,000
-20.00%`
MISCELLANEOUS
36210 INTEREST EARNINGS
$901
$8,856
($15,880)
$2,000
$7,281
$5,900
195,00%
36200'MISCELLANEOUS
0
0
0
0 I
0
0
0.00%
39100 : BOND PROCEEDS
0
0
0
0
0
0
0.00%',
39200TRANSFERS IN
0
Road Improvements
0
0!
0
0
0
0
0.00%
EAB Treatment/Prevention
0
0
0
0'
0
0
0.00%
Building Improvements/Replacement
0;
0
0
0
0
0
0.00%
Future Improvements
175,771
25,000
20,000
20,000
20,000
20,000
0.00%
TOTAL MISCELLANEOUS
$176,672 '
$33,856
$4,120
$22,000
$27,281
$25,900
17.73%
TOTAL REVENUES
$218,675 !
$79,574
$43,099
$57,000
$47,118
$53,900 1
-5.44%`
EXPENDITURE BUDGET
OTHER SERVICES & CHARGES
302 ENGINEERING FEES
8,853
23,741
0 '
10,000
0
10,000
0.00%
304 I LEGAL FEES
0
0
0,
0,.
0
0
0.00%
TOTAL OTHER SERVICES & CHARGES
$8,853
$23,741
$0 ;
$10,000
$0
$10,000
0.00%
CAPITAL OUTLAY
531 •OTHER IMPROVEMENTS
108
194,831 '
3,413
100,000
179,723 '
120,000
20.00%'
WATER IMPROVEMENTS
0
0
0
0
0'
0
0.00%
720 OPERATING TRANSFERS
0
0
0
0
0
0+
0.00%
TOTAL CAPITAL OUTLAY
$108
$194,831
$3,413
$100,000
$179,723
$120,000
20.00%
TOTAL EXPENDITURES
$8,961
$218,572 '
$3,413
$110,000
$179,723
$130,000 i
18.18%
FUND BALANCE- JANUARY 1
$242,288
$452,002
$313,004
$352,690
$452,002
$319,397 ;
D(CESS REVENUE OVER EXPENDITURES
$209,714
($138,998)
$39,686 '
($53,000)
($132,605)
($76,100)
FUND BALANCE- DECEMBER 31
$452,002
$313,004
$352,690
$299,690
$319,397 'i
$243,297
-18.82%
45
SCHEUNEMAN ROAD IMPROVEMENT FUND
DEPARTMENT: Scheuneman Road Improvement
SUPERVISOR: City Engineer
FUND #: 403
ACTIVITY #: 4800
ACTIVITY DESCRIPTION:
The Scheuneman Road Improvement fund recorded bond proceeds and sewer improvement and
road resurfacing costs on Scheuneman Road.
GOALS:
1►OM
MEASURABLE WORKLOAD DATA:
2021 2022 2023 2024
ACTUAL ACTUAL ACTUAL ESTIMATED
No service levels have been established for this fund.
BUDGET COMMENTARY:
This fund in the past paid for the installation of a sanitary sewer line down Scheuneman Road and to
reconstruct the street. The City issued bonds to finance the project and collected special
assessments from the benefitting properties. The last special assessment payment was made in
2015.
The City extended the sanitary sewer line and water mains all the way down Scheuneman Road
through the business district and reconstructing the street with storm water improvements. The
revenue source will be from special assessments on benefitting properties; however, there could be
a City contribution to the project in the form of a property tax levy and/or use of City reserves. The
City issued $660,000.00 in improvement bonds to fund this project in 2018.
This fund was closed in 2020 through an operating transfer from the General Fund.
46
BUDGET:
403 SCHEUNEMANROAD IMPROVEMENT
REVENUE BUDGET
12/19/2023
12/19/2023
ACCT.
2020
2021
2022
2024 r
11/30/23
2024
%
# ACCOUNT DESCRIPTION
ACTUAL
ACTUAL
ACTUAL
ADOPTED r
ACTUAL
ADOPTED
CHANGE
SPECIAL ASSESSMENTS
36101 SPECIAL ASSESSMENTS - CURRENT
$0
$0 !
$0
$0
$0
$0
0.00%'
36102 SPECIAL ASSESSMENTS - DELINQUENT
0
0
0
0 +
0 !
0
0.00W
36103 PENALTIES & INTEREST
0.
0
0
0
0
0
36104.SPECIAL ASSESSMENTS - PREPAID/SNR
0:
0
0,
0
0
0
0.00%
TOTAL SPECIAL ASSESSMENTS
$0
$0 ;
$0
$0
$0
$0
0.00%
MISCELLANEOUS
36210 INTEREST EARNINGS
0
0
0
0
0
0
0.00%'
36200 MISCELLANEOUS
0
0
0
0
0
0
0.00%'
39100 . BOND PROCEEDS
0
0
0
0
0
0
0.00%'
39200:TRANSFERS IN
2,210 :
0
0
0
0.
0
0.00%
!TOTAL MISCELLANEOUS
$2,210
$0
$0
$0
$0
$0
0.00%
TOTAL REVENUES
$2,210
$0 `
$0 "
$0
$0
$0
0.00%
EXPENDITURE BUDGET
OTHER SERVICES & CHARGES
302 ' ENGINEERING FEES
0
0
0!
0
0'
0
0.00%
304 'LEGAL FEES
0
0
0
0
0
0
0.00%,
TOTAL OTHER SERVICES & CHARGES
$0
$0
$0
$0
$0
$0
0.00%'
1 _ _ CAPITAL OUTLAY
531 OTHER IMPROVEMENTS
0!
0'
0
0
0
0
0.00%,
720 ! OPERATING TRANSFERS
0-
0
0
0
0
0
0.00%
TOTAL CAPITAL OUTLAY
$0
$0
$0
$0
$0
$0
0.00%
TOTAL EXPENDITURES
$0
$0
$0
$0 ',
$0:,
$0
0.00%
FUND BALANCE- JANUARY 1
($2,210)
$0
$0
; $0
_
$0
_ $0
D(CESS REVENUE OVER EXPENDITURES
_
$2,210
$0 ,
$0
$0
$0
` $0
FUND BALANCE- DECEMBER 31
$0 :
$0
$0
$0 '
$0
$0
0.00%'
FUTURE IMPACTS:
There are no future impacts at this time for this fund.
47
HOFFMAN ROAD IMPROVEMENT FUND
DEPARTMENT: Hoffman Road Improvement
SUPERVISOR: City Engineer
FUND #: 404
ACTIVITY #: 4800
ACTIVITY DESCRIPTION:
The Hoffman Road Improvement Fund is used to provide the City's share of future road
improvements/maintenance on Hoffman Road.
GOALS:
Improve and maintain Hoffman Road on timely basis.
2. The City extended municipal water into the business district to help with redevelopment
efforts.
MEASURABLE WORKLOAD DATA:
2021 2022 2023 2024
ACTUAL ACTUAL ACTUAL ESTIMATED
No service levels have been established for this fund.
BUDGET COMMENTARY:
Current revenue sources include special assessments on benefitting properties for extending
municipal water in 2015.
Expenditures in 2015 and 2016 were for extending municipal water into the business district area
from Hoffman Road.
This fund was closed in 2020 through an operating transfer from the General Fund.
BUDGET:
404 HOFFMANROAD IMPROVEMENT
REVENUE BUDGET 12/19/2023 12/19/2023
ACCT. 2020 2021 2022 2024 11/30/23 2024 %
# ACCOUNT DESCRIPTION ACTUAL ACTUAL ACTUAL ADOPTED r ACTUAL ADOPTED CHANGE
SPECIAL ASSESSMENTS
+
36101 : SPECIAL ASSESSMENTS - CURRENT
$0
$0
$0
$0
$0
$0
0.00%
36102 `SPECIAL ASSESSMENTS- DELINQUENT
_ 0 _.
0
0
0
0 '
0;
0.00%
36103 : PENALTIES & INTEREST
0
0
0
0
0
0
0.00%
36104 , SPECIAL ASSESSMENTS - PREPAID/SNR
0
0
0
0
0
0
0.00%
TOTAL SPECIAL ASSESSMENTS
$0 '
$0
$0
$0
$0 .
$0
0.00%
MISCELLANEOUS
36210 ` INTEREST EARNINGS
0
0
0
0
0
0
0.00%'
36200' MISCELLANEOUS
0 1
0`
0 i
0
0
0
0.00%
39100' BOND PROCEEDS
0
0
0
0
0
0!
0.00%
39200 TRANSFERS IN
232,018 '
0
0
0
0
0
0.00%'
TOTAL MISCELLANEOUS
$232,018
$0 :
$0 ';
$0
$0
$0
0.00%,
TOTAL REVENUES
$232,018
$0
$0
$0 _.
$0
$0
0.00%
EXPENDITURE BUDGET
OTHER SERVICES & CHARGES
302 - ENGINEERING FEES
0
0
0
0
0
0
0.00%
1..304 'LEGAL FEES
0
0
0
0
0
0
0.00%
308 :ADMINISTRATION
0
0
0
0 ...
0
0
0.00%,
j 351LEGAL NOTICES...
. 0 ....
0
0
0
0
0
0.00%
I 309 ; MISCELLANEOUS
0 _
0
0
0
0
0
0.00%:
TOTAL OTHER SERVICES & CHARGES
$0
$0
$0
$0
$0
$0 `
0.00%'
CAPITAL OUTLAY
_
531 OTHER IMPROVEMENTS
0
0"
0
0
0
0
0.00%
720 ;OPERATING TRANSFERS
0
0
0
0
0
0
0.00%'.
_.,.. TOTAL CAPITAL OUTLAY
$0
$0 ,
$0
$0
$0
$0 ;
0.00%
TOTAL EXPENDITURES
$0 ,
$0
$0
$0
$0
$0
0.00%
FUND BALANCE- JANUARY 1
($232,018);
$0
$0
$0
$0 '
$0
EXCESS REVENUE OVER EXPENDITURES
$232,018
$0
$0
$0 :
$0
$0
FUND BALANCE- DECEMBER 31
$0 :,
$0
$0 -,
$0 "
$0 '
$0 I
0.00%
FUTURE IMPACTS:
Future impacts would be the cost of the improvements/maintenance on Hoffman Road. Extending
water into the business district will result in the City maintaining an Enterprise Fund for its water
operations in the future, as businesses connect to the new water system and/or the system
expands.
49
THIS PAGE INTENTIONALLY LEFT BLANK
50
ENTERPRISE FUNDS
51
ENTERPRISE FUNDS
ACTIVITY DESCRIPTION:
The Enterprise Funds are established to finance and account for the acquisition, operation, and
maintenance of governmental facilities and services, which are entirely or predominantly self-
supporting by user charges. The City operates two Enterprise Funds. The accrual basis of
accounting is used for these funds. However, for budget purposes capital outlay items are recorded
as expenses. This page is a summary of the Enterprise Funds.
GOALS:
See the individual funds for their goals.
MEASURABLE WORKLOAD DATA:
See individual funds for their measurable workload data.
BUDGET COMMENTARY:
The main revenue source for all Enterprise Funds is the quarterly utility billings to system users.
See individual funds for budget explanations and charges.
52
BUDGET:
ENTERPRISE FUND SUM MARY
REVENUE BUDGET
12/19/2023
12/19/2023
ACCT. •
2020
2021
2022
2023
11/30/2023
2024
%
' # ACCOUNT DESCRIPTION
ACTUAL
ACTUAL
ACTUAL
ADOPTED
ACTUAL
ADOPTED
CHANGE
:CHARGES FOR SERVCIES
34410 LOCAL CONNECTION CHARGES
$4,763
$0
$4,099
$1,000
$2.097
$1,000 :
0.00%
34500 • ENTERPRISE REVENUES - RESIDENTIAL
35,217 `
60,212
50,863
45,000
50,646 `
44,500
-1.11
34600, ENTERPRISE REVENUES.- COMMERCIAL
31,196
24,244
31,664
32,000
23,576 -.
36,500
34640 CERTIFIED SEWER REVENUES
79 !
0 !
0
100
0 :
0
-100.00%
34650 PENA LTIES & INTEREST
2,230
3,288
1,646
1,500
1,994 ;
1,500
0.00%
TOTAL CHARGES FOR SERVICES
$73,485
$87,744
$88.272
$79,600 `
$78,313
$83,500
4.90%
SPECIAL ASSESSMENTS
36101 SPECIAL ASSESSMENTS
0
0
0
0
0
0
0.00%
36102 DELINQUENT SPECIAL ASSESSMENTS
0:
0'
0
0
0
0
0.00
36103' PENALTIES & INTEREST
0
0
0
0
0
0 ",
0.00
TOTAL SPECIAL ASSESSMENTS
$0
$0
$0
$0
$0
$0
0.00%.
MISCELLANEOUS
36200 MISCELLANEOUS
0
0
0
0
0
20,000
0.00%
36210'INTEREST INCOME
5,831
(2,919),
(16,698),
1,700
8,072
6,545
285.00%
39200-.OPERATING TRANSFERS
0
0'
0
0
0
0
0.00%
:TOTAL MISCELLANEOUS
$5,831
($2,919),
($15,698)`
$1,700 :
$8,072 '
$26,545
1461.47%
TOTAL REVENUES
$79,316
$84,825
$72,574
$81,300 `
$86,385
$110,045
35.36%
EXPENDITURE BUDGET
SUPPLIES
201 OFFICE SUPPLIES
0
0
0
200
0 '
200
0.00%'
210 OPERATING SUPPLIES
0
0'
0:
0
0
0
0.00%
212 POSTAGE
0
0
0
250
0
250
0.00%,
250 SALES TAX
0
0
0
0
0
0
0.00%I
TOTAL SUPPLIES
$0 :
$0
$0
$450
$0
$450
0.00%:
OTHER SE2V ICES & CHARGES
301 A UDITING &ACCOUNTING SERVICES
2,885
0
5,000
5,000
0
6,000
20.00%'
302 ENGINEERING FEES
12,738
456
30,680
10,000
0
15,000
50.00%!
318 M.C.ES. CHARGES
33,913
38,840 _
42,587 :
53,500
53,492
60,470
13.03%.
319 LOCATES
189
155 '
228
200
219
250 '
25.00 %
,329 FINANCIAL SERVICE
,._ (4,889)...
408__._
_.... 0.
1,000-..
01
1,000-
0.00%':,
,,._-..
334 COMPUTER SERVICES
0
0
0
500
1,342 i
750
50.00%'
400 REPAIR/ MAINTENANCE
0
0
0
5,000
0 .
5,000
0.00%
420 DEPRECIATION
29,535
29,535
29,535
31,500
0
31,200 '
-0.95%
433 DUES & SUBSCRIPTIONS
0
0
0
0
0
0-
0.00%I
460 SEWER INSPECTIONS
0
0
0
25,000
0
25,000
0.00%�
461 SEWER FLUSHING
0
0
0
23,500
0 :
23,500
0.00%
TOTAL OTHER SERVICES &CHARGES
$74,371
$69,394
$108,030
$155,200
$55,053
$168,170
8.36%
CAPITAL OUTLAY
540 HEAVY MACHINERY/EQUIPMENT
0
0
0
5,350 -,
0
10,000
86.92%
530 OTHER EQUIPMENT & IMPROVEMENTS
0
0
0
0
0
0
0.00%'
720 OPERATING TRANSFERS
0
0
0
0
0
0
0.00%';
TOTAL CAPITAL OUTLAY
$0
$0
$0
$5,350
$0
$10,000
86.92%'
TOTAL EXPENDITURE BUDGET
$74,371
$69,394
$108,030
$161,000
$55,053
$178,620
10.94%
FUND BALANCE- JANUARY 1
$466,494
$293,742
$446,629
$420,311
$293,742
$325,074
EXCESS REV ENUEOVER DCPENDITURES
($51,060),
($6,236)
($55,853),
($79,700)
$31,332
($68,575)
DEDUCT INFRA STRUCTIONADDTIONS
($151,227)
$129,588
$0
$0
$0 "
$0
ADD BACK DEPRECIATION
$29,535
$29,535
$29,535
$31,500 ,
$0
$31,200
FUND BALANCE- DECEMIBER 31
$293,742
$446,629
$420,311
$372,111 i
$325,074 I
$287,699
-22.68%'
INVESTMENT IN INFRASTRUCTURE
$1,311,031
$1,395,773
$1,267,092
$1,232,737
$1,395,773 i
$1,395,773
ADDITIONS (DELETIONS)
$114,277
($99,146)
($4,820)
$0 !
$0 i
$0
DEPRECIATION
($29,535)';
($29,535);
($29,535)
($31,500)i
$0
NET INVESTMENT ININFRASTRURE
$1,395,773
$1,267,092'
$1.232,737
$1,201,237'
$1,395,773 $1,364,573.
13.60%'-
53
SEWER OPERATING FUND
ENTERPRISE FUNDS
ACTIVITY DESCRIPTION:
The Sewer Operating Fund is responsible for the maintenance of all lift stations and sanitary sewer
lines in the City. The Sewer Operating Fund is self-sustaining from revenues derived from utility
charges.
GOALS:
1. Keep all lift stations and sewer lines functioning safely and efficiently.
MEASURABLE WORKLOAD DATA:
2021
ACTUAL
Gals of Sewage
Treated (Millions) 15.67
Miles of Sewer Lines
Service Connections
BUDGET COMMENTARY:
2022 2023 2024
ACTUAL ACTUAL ESTIMATED
15.18 16.66 17.47
The main revenue source is sewer revenues, which are based on the number of sewer connections,
past sewer usage and sewer rate. Sewer charges are estimated to generate revenues of $56,000
and currently no rate increase was used to estimate 2024 revenues; however, The City will review its
rates and adjust if needed to properly fund future sewer operations.
Interest income is another revenue source and is based on estimated interest earning.
On the expense side, the largest expense within Other Services and Charges are the M.C.E.S.
Charges for sewer treatment. These charges are based on actual sewer flows and sewer treatment
costs charged by the M.C.E.S. The City's flows have increased over the past year and the cost of
treating wastewater has increased. For 2024, the M.C.E.S. Charges have increased 13.03% to
$60,470.
Since sewer flows have been increasing over the past several years, the City is budgeting $25,000
to inspect sewer lines for infiltration of ground water into the system.
The City also annually budgets to flush (clean) sewer lines to prevent sewer backups. For 2024,
$20,000 is budgeted to flush sewer lines.
54
BUDGET:
SEWER OPERATING FUND
REVENUE BUDGET
12/19/2023
12/19/2023
ACCT.
2020
2021
2022
2023
11/30/23
2024
# ACCOUNT DESCRIPTION -
ACTUAL
ACTUAL
ACTUAL
ADOPTED
ACTUAL
ADOPTED
CHANGE
CHARGES FOR SERVCIES
34410: LOCAL SAC CHARGES
$4,050
$0
$4,099
$1,000
$0:
$1,000
0.00%,
34500,SEWER REVENUES -RESIDENTIAL
24,469 i
27,471
24,679
25,000
18,441
24,500 :
-2.00%'
34600'SEWER REVENUES -COMMERCIAL
31,196
24,244
31,664
32,000
23,562
31,500
-1.56%
34640 CERTIFIED SEWER REVENUES
79
0
0
100 .
0
0
-100.00%
34650 PENALTIES & INTEREST
2,149
2,978
1,500
1,500
1,994
1,500
0.00%
TOTAL CHARGES FOR SERVICES
$61,943
$54,693 '
$61,942
$59,600
$43,997
$58,500
-1.85%,
SPECIAL ASSESSMENTS
- 36101 .SPECIAL ASSESSMENTS
0
0
0
0
0
0
0.00% I
36102 ° DELINQUENT SPECIAL ASSESSMENTS
_
0;
0
0
0
0
0
0.00
36103 ; PENALTIES & INTEREST
0
0
0
0
0
0
0.00% -
TOTAL SPECIAL ASSESSMENTS
$0 I
$0
$0
$0
$0
$0
0.00%
MISCELLANEOUS
36200' MISCELLANEOUS
0
0
0:
0
0
0
0.00
36210, INTEREST INCOME
6,294 ,' _
(2,394)
(17,892)
2,000
9,389
7.925 _
296.25%.
39200 ; OPERATING TRANSFERS
0
0
0
0
0
0
0.00% f
TOTAL MISCELLANEOUS
$6,294 s
($2,394)
($17,892)
$2,000
$9,389 -
$7,925
296.25%
TOTAL REVENUES
$68,237
$52,299
$44,050-:
$61,600
$53,386 -
$66,425
7.83%
EXPENDITURE BUDGET
SUPPLIES
201 OFFICESUPPLIES _
0
0
0.
200
0
200
0.00%,
210 OPERATING SUPPLIES
0
0
0
-
0
0
0
0,00
212 POSTAGE
_ 0
0
0
250
0
250
0.00%
250 SALES TAX
0
0
0
0
0
0
0.00 %
TOTAL SUPPLIES
$0
$0
$0
$450
$0
$450
0.00%
OTHER SERVICES & CHARGES
301 AUDITING & ACCOUNTING SERVICES
2,885
0
2.500
2,500
0
3,000
20 00%''
302 ENGINEERING FEES
12,738 +
(4,104)
0
5,000
0
5,000
0.00%4,
318 M.C.ES. CHARGES
33,913 !
38,840
42,587
53,500
53,492
60,470
13.03%
319 LOCATES
189 !
155
228
200
219
250
25.00 %'
329 FINANCIAL SERVICE
(4,889)1
204
0
1,000
0
1,000
0.00%
334 COMPUTER SERVICES
0
0
0
..3,091
500
1,342 !
750
50.00%,
385 WATERISEWER UTILITIES -
_.....0
2,941
-
5,000
2,704 :
5,000
0.00%,
400 REPAIR/ MAINTENANCE
0
0 :,
0;
5,000
0
5,000
0.00%
420 DEPRECIATION
16,066
16,066
16,066
16,500
0
16,200
-1.82%,
433 DUES & SUBSCRIPTIONS
0
0
0
0
0
0
0.00%
460 SEWER INSPECTIONS
0
0
0
25,000
0
25,000
0.00%I
461 SEWER FLUSHING
0
0
0
20,000
0
20,000
0.00W
TOTAL OTHER SERVICES & CHARGES
$60,902 i
$54,102
$64,472
$134,200
$57,757
$141,670
5.57%
CAPITAL OUTLAY
540 HEAVY MACHINERY/EQUIPMENT
0
0
0:
2,675
0
0
-100.00
530 OTHER EQUIPMENT & IMPROVEMENTS
0
0
0
0
0
0
0,00 %
720 OPERATING TRANSFERS
0
0
0
0
0
0
0.00
TOTAL CAPITAL OUTLAY
$0
$0
$0
$2,675
$0
$0
-100.00%
TOTAL EXPENDITURE BUDGET
$60 902
$54 102 !
$64,472
$137,325
$57,757
$142,120
3.49%
FUND BALANCE- JANUARY 1
$489,266 ;
$491,782
$515,602
$511,246
$491,782
$487.411
EXCESS REVENUE OVER EXPENDITURES
$7,335 i
($1,803)'
($20,422)
($75,725)
($4,371)
($75,695)
DEDUCT INFRASTRUCTION ADDTIONS
($20,885);
$9.557 .
$0
$0 -
$0
$0
ADD BACK DEPRECIATION
$16,066
$16,066
$16,066
$16,500
$0
$16,200
FUND BALANCE -DECEMBER31
$491,782
$515,602
$511,246
$452,021
$487,411 j
$427,916
-5.33%
INVESTMENT IN INFRASTRUCTURE
$621,981
$589,849
$594,669
$573,783
$589,849
$589,849
ADDITIONS (DELETIONS)
($16,066)
$20,886
($4,820)
$0 .
$0 "
$0
.. ._
DEPRECIATION -.
($16,066)'
($16,066),
($16,066):
($16,500)_
$0
($16,200).
NET INVESTMENT IN INFRASTRURE
$589,849
$594,669 !
$573,783 !
$557,283 '
$589,849
$573,649 2.94%
55
WATER OPERATING FUND
ENTERPRISE FUNDS
ACTIVITY DESCRIPTION:
The Water Operating Fund is responsible for the maintenance of all water lines in the City. The
Water Operating Fund is self-sustaining from revenues derived from utility charges.
GOALS:
1. Keep all water lines functioning safely and efficiently.
MEASURABLE WORKLOAD DATA:
Gals of Water Used
BUDGET COMMENTARY:
2021 2022 2023 2024
ACTUAL ACTUAL ACTUAL ESTIMATED
2,550,581 1,742,440 2,676,880 2,000,000
The main revenue source is water revenues, which are based on the number of gallons used. Water
charges are estimated to generate revenues of $25,000 and currently no rate increase was used to
estimate 2024 revenues, however the rates will be monitored to be sure customers are paying for
the operations and replacement of the system.
Interest income is another revenue source and is based on estimated interest earning.
On the expense side, the largest expense within Other Services and Charges are the charges from
other communities for the use of their water system.
56
BUDGET:
WATER OPERATING FUND
REVENUE BUDGET
-
12/19/2023
-
12/19/2023
ACCT.
2020
2021
2022
2023 -
11/30/2023
2024 ;
# ACCOUNT DESCRIPTION
ACTUAL
ACTUAL
ACTUAL
ADOPTED `+,
ACTUAL
ADOPTED .
CHANGE
CHARGES FOR SERV CIES
32246 SALE OF WATER METERS
$713
$0
$0
$0
$2,097
$0
0.00% -,
34410, LOCAL WAC CHARGES
4,500
0
0
$0
5,810
$0;
0.00%
34500 WATERREVENUES- RESIDENTIAL
10,748
32,741
26,184
20,000
32,205
20.000
0.00%'
34600 WATER REVENUES -COMMERCIAL
0
0
0
0
14
5,000;
0.00%'
34640 CERTIFIED SEWER REVENUES
0
0
0
0
0
0
0.00%:'
34650 PENALTIES & INTEREST
81
310
146
0 :
0
0
0.00%
TOTAL CHARGES FOR SERVICES
$16,042
$33,051
$26,330
$20,000
$40,126
$25,000
25.00%
SPECIAL ASSESSMENTS .
36101 SPECIAL ASSESSMENTS
0
0
0
0
0
0
0.00%
36102 DELINQUENT SPECIAL ASSESSMENTS -
0
0
0
0
0
0 .
0.00
36103 ; PENALTIES & INTEREST
0
0
0
0
0-
0
0.00
'TOTAL SPECIAL ASSESSMENTS
$0
$0
$0
$0
$0
$0
0.00%.
MISCELLANEOUS
36200iMISCE_LANEOUS
0!
0
0
0
0
20,000
0.00
_
36210:INTEREST INCOME
(463);
(525):
2,194
(300)'
(1,317)
(1,380)'-
360.00%
39200 ! OPERATING TRANSFERS
0
0 1
0
0
0
0
0.00%'
-TOTAL MISCELLANEOUS
($463);
($525)'i
$2,194
($300);
($1,317)
$18,620
-6306.67%
TOTAL REVENUES
$15,579
$32,526 j
$28,524
$19,700
$38,809
$43,620
121.42%
EXPENDITURE BUDGET
... ...
SUPPLIES
201 -OFFICE SUPPLIES
0
0
0
0'
0
0
0.00% '
210 OPERATING SUPPLIES
0
0
0
0
0
0.
0.00
212 POSTAGE
0
0
0
0
0
0.
0.00%:
215 WATER METER SUPPLIES
0
0
0
0 ` _
1,854
_.
0
0.00
250 SALESTAX._. _.. _._....
0
0
0:
0,
0
0.
0.00%
TOTAL SUPPLIES
$0
$0
$0
$0
$1,854
$0
0.00%
OTHER SERVICES & CHA RGES
301 AUDITING & ACCOUNTING SERVICES
0
0
_ 2.500 _
2,500
0
3,000
20.00 % -
302 ENGINEERING FEES
0
4.560
30,680
5,000
0
10,000
100.00
318 'WATERCHARGES
0
0
0
0
0
0
0.00%
319 LOCATES
0-
0
0
0
0
0,
0.00
329 FINANCIAL SERVICE
-:.
0
204 :
0
0
0
0
0.00
_0.00
334 COMPUTER SERVICES .. ,._.
_. _.. 0 ..
0 ..
0
0
0
0
385 WATER/SEWER UTILITIES ;
60,505
18.726 .
17,306 :
22,000
12,427
22,000
0.00% -
400 REPAIR/ MAINTENANCE _....
.... .. 0
-0
0
0
0
0
0.00
420 'DEPRECIATION
13,469
13,469
13,469
15,000
0
15,000-
0.00%
433 - DUES & SUBSCRIPTIONS
0 _
0
0
0
0
0
0.00% -
460 WATER INSPECTIONS -
0
0
0
0
0
0
0.00
461 HY DRA NT FLUSHING -
0
0
0
3,500
0
3,500
0.00%.
TOTAL OTHER SERVICES & CHARGES
$73,974 !
$36,959
$63,955
$48,000
$12,427
$53,500
11.46%:
CAPITAL OUTLAY
540 (HEAVY MACHINERY/EQUIPMENT
0 j
0
0
2,675 -:
0
10,000 .
273.83%
530 OTHER EQUIPMENT & IMPROVEMENTS
0 :
0
0
0
0
0 '
0.00
720 OPERATING TRANSFERS
. 0;
0-
0
0
0
0
0.00%'
:TOTAL CAPITAL OUTLAY
$0 !
$0
$0
$2,675
$0
$10,000
273.83%'
TOTAL D(PENDITUREBUDGET
$73,974
$36,959
$63,955
$50,675 ;
$14,281
$63,500
25.31%
FUND BALANCE- JANUARY 1
($22,772)
($198,040)'
($68,973)-
($90,935)-,
($198,040)
($173,512)
EXCESS REVENUE OVEREXPENDTTURES
($58,395):
($4,433)
($35,431)
($30,975)'
$24,528
($19,880)
DEDUCT INFRASTRUCTIONADDTIONS
($130,342),
$120,031
$0
$0'
$0
$0
'ADD BACK DEPRECIATION
$13,469
$13,469
$13,469
$15,000 '
$0:
$15,000
FUND BALANCE- DECENIBER31
- ($198,040);
($68,973)
($90,935)
($106,910)'
($173,512)
($178,392).;
66.86%
INVESTMENT INIINFRASTIR UCTURE
$689,050
$805,924
$672,423
$658,954
$805,924 :,
$805,924
- ,
ADDITIONS (DELETIONS) .. -_
$130,343
($120,032);
$0
$0
$0
$0
DEPRECIATION
($13,469)
($13,469).
($13,469)'
($15,000):
$0
($15,000)'
NET INVESTMENT IN INFRASTRURE
$805,924
$672,423
$658,954
: $643,954 -
$805,924
$790,924
22.82%'
57
THIS PAGE INTENTIONALLY LEFT BLANK
58
APPENDIX
59
SUMMARY OF TAX LEVIES, PAYMENT PROVISIONS,
AND MINNESOTA REAL PROPERTY VALUATION
The following is a summary of certain statutory provisions effective beginning 2011 relative to tax
levy procedures, tax payment and credit procedures, and the mechanics of real property valuation.
The summary does not purport to be inclusive of all such provisions or of the specific provisions
discussed, and is qualified by reference to the complete text of applicable statutes, rules and
regulations of the State of Minnesota.
Property Valuations (Chapter 273, Minnesota Statutes)
Assessor's Estimated Market Value
Each parcel of real property subject to taxation must, by statute, be appraised at least once every
five years as of January 2 of the year of appraisal. With certain exceptions, all property is valued at
its market value, which is the value the assessor determines to be the price the property to be fairly
worth, and which is referred to as the "Estimated Market Value."
Taxable Market Value
The Taxable Market Value is the value that property taxes are based on, after all reductions,
limitations, exemptions and deferrals. It is also the value used to calculate a municipality's legal
debt limit.
Indicated Market Value
The Indicated Market Value is determined by dividing the Taxable Market Value of a given year by
the same year's sales ratio determined by the State Department of Revenue. The Indicated Market
Value serves to eliminate disparities between individual assessors and equalize property values
statewide.
Net Tax Caoacit
The Net Tax Capacity is the value upon which net taxes are levied, extended and collected. The
Net Tax Capacity is computed by applying the class rate percentages specific to each type of
property classification against the Taxable Market Value. Class rate percentages vary depending
on the type of property as shown on the 101 page of the Appendix. The formulas and class rates for
converting Taxable Market Value to Net Tax Capacity represent a basic element of the State's
property tax relief system and are subject to annual revisions by the State Legislature.
Property taxes are determined by multiplying the Net Tax Capacity by the tax capacity rate, plus
multiplying the referendum market value by the market value rate.
Property Tax Payments and Delinquencies
(Chapters 275, 276, 277, 279-282 and 549, Minnesota Statutes)
Ad valorem property taxes levied by local governments in Minnesota are extended and collected by
the various counties within the State. Each taxing jurisdiction is required to certify the annual tax
levy to the county auditor within five (5) working days after December 20 of the year proceeding the
collection year. A listing of property taxes due is prepared by the county auditor and turned over to
the county treasurer on or before the first business day in March.
The county treasurer is responsible for collecting all property taxes within the county. Real estate
.H
and personal property tax statements are mailed out by March 31. One-half (1/2) of the taxes on
real property is due on or before May 15. The remainder is due on or before October 15. Real
property taxes not paid by their due date are assessed a penalty which, depending on the type of
property, increases from 2% to 4% on the day after the due date. In the case of the first installment
of real property taxes due May 15, the penalty increases to 4% or 8% on June 1. Thereafter, an
additional 1 % penalty shall accrue each month through October 1 of the collection year for unpaid
real property taxes. In the case of the second installment of real property taxes due October 15, the
penalty increases to 6% or 8% on November 1 and increases again to 8% or 12% on December 1.
Personal property taxes remaining unpaid on May 16 are deemed to be delinquent and a penalty of
8% attaches to the unpaid tax. However, personal property owned by a tax-exempt entity, but which
is treated as taxable by virtue of a lease agreement, is subject to the same delinquent property tax
penalties as real property.
On the first business day of January of the year following collection all delinquencies are subject to
an additional 2% penalty, and those delinquencies outstanding as of February 15 are filed for a tax
lien judgment with the district court. By March 20 the county auditor files a publication of legal
action and a mailing notice of action to delinquent parties. Those property interests not responding
to this notice have judgment entered for the amount of the delinquency and associated penalties.
The amount of the judgment is subject to a variable interest determined annually by the Department
of Revenue, and equal to the adjusted prime rate charged by banks, but in no event is the rate less
than 10% or more than 14%.
Property owners subject to a tax lien judgment generally have five years (5) in the case of all
property located outside of cities or in the case of residential homestead, agricultural homestead
and seasonal residential recreational property located within cities or three (3) years with respect to
other types of property to redeem the property. After expiration of the redemption period,
unredeemed properties are declared tax forfeit with title held in trust by the State of Minnesota for
the respective taxing districts. The county auditor, or equivalent thereof, then sells those properties
not claimed for a public purpose at auction. The net proceeds of the sale are first dedicated to the
satisfaction of outstanding special assessments on the parcel, with any remaining balance in most
cases being divided on the following basis: county - 40%; Township or city - 20%; and school
district - 40%.
Property Tax Credits (Chapter 273, Minnesota Statutes)
In addition to adjusting the taxable value for various property types, primary elements of Minnesota's
property tax relief system are: property tax levy reduction aids; the renter's credit, which relates
property taxes to income and provides relief on a sliding income scale; and targeted tax relief, which
is aimed primarily at easing the effect of significant tax increases. The circuit breaker credit and
targeted credits are reimbursed to the taxpayer upon application by the taxpayer. Property tax levy
reduction aid includes educational aids, local governmental aid, equalization aid, county program
aid and disparity reduction aid.
Debt Limitations
All Minnesota municipalities (county, cities, townships and school districts) are subject to statutory
"net debt" limitations under the provisions of Minnesota Statutes, Section 475.53. Net debt is
defined as the amount remaining after deducting from gross debt the amount of current revenues
which are applicable within the current fiscal year to the payment of any debt and the aggregation of
the principal of the following:
Obligations issued for improvements which are payable wholly or partially from the
proceeds of special assessments levied upon benefited property.
61
2. Warrants or orders having no definite or fixed maturity.
3. Obligations payable wholly from the income from revenue producing conveniences.
4. Obligations issued to create or maintain a permanent improvement revolving fund.
5. Obligations issued for the acquisition and betterment of public waterworks systems and
public lighting, heating or power systems, and any combination thereof, or for any other
public convenience from which revenue is or may be derived.
6. Certain debt service loans and capital loans made to school districts.
7. Certain obligations to repay loans.
8. Obligations specifically excluded under the provision of law authorizing their issuance.
9. Certain obligations to pay pension fund liabilities.
10. Debt service funds for the payment of principal and interest on obligations other than those
described above.
Levies for General Obligation Debt
(Sections 475.61 and 475.74, Minnesota Statutes)
Any municipality which issues general obligation debt must, at the time of issuance, certify levies to
the county auditor of the county(ies) within which the municipality is situated. Such levies shall be in
an amount that if collected in full will, together with estimates of other revenues pledged for payment
of the obligations, produce at least five percent in excess of the amount needed to pay principal and
interest when due. Notwithstanding any other limitations upon the ability of a taxing unit to levy
taxes, its ability to levy taxes for a deficiency in prior levies for payment of general obligation
indebtedness is without limitation as to rate or amount.
Metropolitan Revenue Distribution
(Chapter 473F, Minnesota Statutes)
"Fiscal Disparities Law"
The Charles R. Weaver Metropolitan Revenue Distribution Act, more commonly know as "Fiscal
Disparities" was first implemented for taxes payable in 1975. Forty percent of the increase in
commercial -industrial (including public utility and railroad) net tax capacity valuation since 1971 in
each assessment district in the Minneapolis/St. Paul seven -county metropolitan area (Anoka,
Carver, Dakota, excluding the City of Northfield, Hennepin, Ramsey, Scott, excluding the City of
New Prague, and Washington Counties) is contributed to an area -wide tax base. A distribution
index, based on the factors of population and real property market value per capita, is employed in
determining what proportion of the net tax capacity value in the area -wide tax base shall be
distributed back to each assessment district.
C:
STATUTORY FORMULAE CONVERSION OF ESTIMATED MARKET VALUE (EMV) TO NET TAX
CAPACITY FOR MAJOR PROPERTY CLASSIFICATIONS
General
2001 Net Tax Capacity
2002-2024 Net Tax Capacity
Classification
Est. Mkt. Value
% of EMV
Est. Mkt. Value
% of EMV
RESIDENTIAL:
Homestead
First $76,000
1.00%
First $500,000
1.00%
Over $76,000
1.65%
Over $500,000
1.25%
Non -Homestead
First $76,000
1.20%
First $500,000
1.00%
Over $76,000
1.65%
Over $500,000
1.25%
AGRICULTURAL
LAND:
Homestead
First $115,000
0.35%
First $600,000
0.55%
$115,000-$600,000
0.80%
Over $600,000
1.00%
Over $600,000
1.20%
Non -Homestead
100% of EMV
1.00%
100% of EMV
1.00%
COMMERCIAL /
INDUSTRIAL
First $150,000
2.40%
First $150,000
1.50%
Over $150,000
3.40%
Over $150,000
2.00%
CITY PROPERTY TAXES
(no change in ESTIMATED market value)
$2,500 $2,224
$2,149 S2,149 $2,163
$2,000 S1 77gg
$1,719 $1.719 $1,731
$1 ,500 $1.315 S1,315 S1.361 $1,324
$1,000 $899 $899 $930 $905
i
$500 5482 S482 S499 S486
_AE,
$0
$150,000/$126,260 $250,000/$235,260 $350,000/$344,260 $450,000/$450,000 $550,000/$550,000
TAXABLE MARKET VALUE
oACTUAL 2022 ■ACTUAL 2022 oACTUAL 2023 *ACTUAL 2024
63
CITY OF GEM LAKE
PROPERTY TAX CHANGES
GENRAL LEVY
DEBT LEVY:
GENERAL DEBT LEVY
CAPITAL IMPROV. PLAN BONDS
2015IMPROVEMENT BONDS
2018IMPROVEMENT BONDS
TOTAL DEBT LEVY
TOTAL PROPERTY TAX LEVY
LESS: FISCAL DISPARITIES
NET PROPERTY TAXES
% CHANGE
TAX CAPACITY
TAX RAT E
MEDIAN VALUE HOME
TAXABLE MEDIAN VALUE HOME
TAXABLE TAX CAPACITY
CITY TAXES
2021
2022
2023
2024
Final
Final
Final
Proposed
Levy
Levy
Levy
Levy
470,928
470,928
568,897
615,527
0
0
0
0
79,477
79,477
75,940
76,269
0
0
0
0
9,065
7,805
6,384
5,285
88,542
87,282
82,324
81,554
559,470
558,210
651,221
697,081
13,231
13,231
17,894
19,581
546,239
544,979
633,327
677,500
18.64%
5.29%
16.21 %
6.97%
1,438,923
1,426,695
1,601,998
1,761,612
37.962%
38.199%
39.534%
38.459%
335,850
352,000
395,800
429,600
312,464
327,160
367,018
397,776
3,125
3,272
3,670
3,978
$1,186.16
$1,249.71
$1,450.95
$1,529.81
64
City of Gem Lake, MN
Resolution No. 2023-0029
December 19, 2023
A RESOLUTION ADOPTING THE FINAL GENERAL FUND BUDGET AND FINAL
AMOUNT TO BE RAISED BY PROPERTY TAXATION FOR THE YEAR 2024
WHEREAS, the City Treasurer has presented a TOTAL (Proposed) Budget of $664,512.00
which includes a General Tax Levy of $615,527.00 and a Debt Tax Levy of $81,554.19 for fiscal
and calendar year 2024 based upon best estimates of costs for running the City of Gem Lake in
2024; and
WHEREAS, the City Council did review, on December 19, 2023, the TOTAL Budget and Tax
Levy for 2024 including all revisions thereto as of the date first written.
NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Gem Lake
does formally adopt the 2024 Final General Fund Budget of $664,512.00 and the Final Property
Tax Levy as follows:
General Property Tax Levy $595,946.00
Debt Levy 81,554.19
Fiscal Disparities 19,581.00
Total Property Tax Levy $697,081.19 and;
BE IT FURTHER RESOLVED that the City Clerk is charged with Certifying said Tax and
Debt Levy to Ramsey County Property Taxation and other government bodies for whom this
information is required.
The foregoing Resolution was offered by Councihnember Lindner and was supported by
Councilmember Cacioppo and was declared adopted based upon the following vote:
NAMC
ARTIG-SWOMLEY
CACIOPPO
LINDNER
JOHNSON
AMLEE
Vote
I Yes
Yes
Yes
Yes
Yes
Attest
I, Melissa Lawrence, the duly qualified Acting City Clerk for the City of Gem Lake, County
of Ramsey, State of Minnesota, do hereby certify that the foregoing Resolution is a true and
accurate representation of action taken by the City Council of the City of Gem Lake on the date
first written.
114ded,6,a oC a .,i en ce, December 19, 2023
Melissa Lawrence, Acting City Clerk
65
Date
GLOSSARY OF TERMS
ACCOUNT: A term used to identify an individual asset, liability, expenditure control, revenue control,
or fund balance.
ACCOUNTS PAYABLE: Amounts owed to others for goods or services received.
ACCOUNTS RECEIVABLE: Amounts due from others for goods furnished or services rendered.
ACCOUNTING SYSTEM: The total set of records and procedures which are used to record, classify
and report information on financial status and operations of an entity.
ACCRUAL BASIS OF ACCOUNTING: The method of accounting under which revenues are recorded
when they are earned and expenditures are recorded when goods and services are received.
ACTIVITY: A specific and distinguishable line of work performed by one or more organizational
components of a governmental unit for the purpose of accomplishing a function for which the
governmental unit is responsible. For example "Code Enforcement is an activity performed in the
discharge of the "Public Safety" function.
ADOPTION: The formal action taken by the Town Board to authorize or approve the budget.
AD VALOREM: In proportion to value. A basis for levying taxes upon property.
AGENCY FUND: A fund consisting of resources received and held by the governmental unit as an
agent for others or other funds of the governmental unit.
APPROPRIATION: An authorization granted by a legislative body to make expenditures and to incur
obligations for specific purposes. An appropriation is limited in amount to the time it may be expended.
ASSESSED VALUATION: Value placed upon real estate or other property as a basis for levying
taxes.
ASSESSMENTS: Charges made to parties for actual services or benefits received.
ASSETS: Property owned by a governmental unit, which has a monetary value.
AUDIT: The examination of documents, records, reports, systems of internal control, accounting
and financial procedures, and other evidence for one or more of the following purposes:
(a) To ascertain whether the statements prepared from the accounts present fairly the
financial position and the results of financial operations of the constituent funds and
balanced account groups of the governmental unit in accordance with generally
accepted accounting principals applicable to governmental units and on a basis
consistent with that of the preceding year.
(b) To determine the propriety, legality and mathematical accuracy of a governmental
unit's financial transactions.
(c) To ascertain whether all financial transactions have been properly recorded.
(d) To ascertain the stewardship of public officials who handle and are responsible for
the financial resources of a governmental unit.
BALANCED BUDGET: A budget in which estimated revenues, including operating transfers from other
funds equals estimated expenditures, including operating transfers to other funds. A balanced budget
would have no effect on fund balance/fund equity. The Township's policies require the General Fund
budget to be balanced.
BOND: A written promise, generally under seal, to pay a specified sum of money, called the face
value or principal amount, at a fixed time in the future, called the date of maturity, and carrying interest at
a fixed rate, usually payable periodically.
BONDED INDEBTEDNESS: Outstanding debt by issues of bonds, which are repaid by ad valorem or
other revenue.
BUDGET: A plan of financial operation embodying an estimate of proposed expenditures for a given
period and the proposed means of financing them.
BUDGET DOCUMENT: The official written statement prepared by the Clerk/Treasurer and
Finance Officer of the Township which presents the proposed budget to the Town Board.
BUDGET BODY MESSAGE: A general discussion of the proposed budget presented in writing as a
part of the budget document. The budget message explains principal budget issues against the
background of financial experience in recent years and presents recommendations made by the
Clerk/Treasurer.
BUDGET CALENDAR: The schedule of key dates, which a government follows in the preparation and
adoption of the budget.
BUDGETARY CONTROL: The control or management of a governmental unit or enterprise in
accordance with an approved budget for the purpose of keeping expenditures within the limitation of
available appropriations and available revenues.
CAPITAL ASSETS: Assets with a value of $1,000 or more and a useful life of 3 years or longer.
CAPITAL EXPENDITURE: Assets with an initial, individual cost of more than $1,000 and an
estimated useful life in excess of three years.
CAPITAL IMPROVEMENT BUDGET: A plan of proposed capital expenditures and a means of
financing them. The capital budget is enacted as part of the complete annual budget.
CAPITAL PROGRAM: A plan for capital expenditures to be incurred each year over a fixed period of
years to meet capital needs arising from the long-term work program or otherwise. It sets forth each
project or other contemplated expenditure in which the government is to have a part and specifies the full
resources estimated to be available to finance the projected expenditures.
CAPITAL PROJECTS FUNDS: To account for financial resources to be used for the acquisition or
construction of major capital facilities.
CASH BASIS: The method of accounting under which revenues are recorded when received in cash and
expenditures are recorded when paid.
CERTIFIED LEVY: Total tax levy of a jurisdiction, which is certified to the County Auditor.
CHARGES FOR SERVICES: Charges for current services rendered.
67
CHART OF ACCOUNTS: The classification system used by a government entity to organize the
accounting for various funds.
CONSUMER PRICE INDEX (CPI): A statistical description of price levels provided by the U.S.
Department of Labor. The index is used as a measure of the increase in the cost of living (i.e., economic
inflation).
CONTINGENCY: Budget for expenditures which cannot be placed in departmental budgets,
primarily due to uncertainty about the level or timing of expenditures when the budget is adopted. The
contingency also serves as a hedge against shortfalls in revenues or unexpected expenditures.
CURRENT: A term which, applied to budgeting and accounting, designates the operations of the
present fiscal period as opposed to past or future periods.
DEBT: An obligation resulting from the borrowing of money or from the purchase of goods and services.
DEBT LIMIT: The maximum amount of gross or net debt, which is legally permitted.
DEBT MARGIN: The amount of available debt, which may be issued by a governmental unit
before reaching its debt limit.
DEBT SERVICE FUNDS: To account for the accumulation of resources for payment of general
long-term debt.
DEPARTMENT: Basic organizational unit of government, responsible for carrying out related
functions.
DEPRECIATION: Expiration in the service life of capital assets attributable to wear and tear,
deterioration, action of the physical elements, inadequacy or obsolescence.
DISTINGUISHED BUDGET PRESENTATION AWARDS PROGRAM: A voluntary awards program
administered by the Government Finance Officers Association to encourage governments to prepare
effective budget documents.
EFFECTIVE BUYING INCOME (EBI): A statistical measure of buying power of an area or group of
individuals.
ENTERPRISE FUNDS: To account for operations that are financed and operated in a manner
similar to a private business enterprises, where the intent of the governing body is that the cost of
providing services are to be recovered primarily on a user -charge basis to the general public.
ESTIMATED MARKET VALUE: Represents the selling price of a property if it were on the market.
Estimated market value is converted to tax capacity before property taxes are levied.
EXPENDITURE: Where accounts are kept on the accrual or modified accrual basis of accounting,
the cost of goods received or services rendered whether cash payment have been made or not. Where
accounts are kept on a cash basis, expenditures are recognized only when the cash payments for the
above purposes are made.
FINES: Revenues from penalties imposed for violation of laws or regulations.
MM
FISCAL DISPARITIES: A Minnesota law enacted in 1975 which provides for the pooling of 40
percent of all new commercial and industrial property valuation in the seven county metropolitan area and
then redistributed to taxing jurisdictions according to specific criteria.
FISCAL POLICY: A government's policies with respect to revenues, spending, and debt
management as these relate to government services, programs and capital investment. Fiscal Policy
provides an agreed -upon set of principles for the planning and programming of budgets and their funding.
FISCAL YEAR: The budget and accounting year that begins on the first day of January and ends
on the last day of December of each year.
FIXED ASSETS: Assets of a long-term character which are intended to continue to be held or
used, such as land, buildings, machinery, furniture, and other equipment.
FULL TIME EQUIVALENT (FTE): The number of employee hours (2,080) needed to be equal to
one full time employee. Several part time employees may be combined to make one full time equivalent.
FUNCTION: A group of related activities aimed at accomplishing a major service or regulatory program
for which the government unit is responsible.
FUND: An independent fiscal and accounting entity with a self -balancing set of accounts recording cash
and/or other resources together with all related liabilities, obligations, reserves, and equities which are
segregated for the purpose of carrying on specific activities or attaining certain objectives.
FUND BALANCE: The difference between fund's assets and fund liabilities (the equity) in
governmental funds.
FUND BALANCE — ASSIGNED: Segregation of a portion of fund balance to indicate the
government's intent to use the resources for specific purposes where the specific purposes are identified
by either the government's highest level of decision -making authority or a body or official that has been
delegated the authority to do so by the governing body.
FUND BALANCE — COMMITTED: Segregation of a portion of fund balance that represents
resources whose use is subject to a legally binding constraint that is imposed by the government itself at
its highest level of decision -making authority and that remains legally binding unless removed in the same
manner.
FUND BALANCE — NONSPENDABLE: Segregation of a portion of fund balance to indicate that the
amount cannot be spent because the resources are not in spendable form, such as inventories or prepaid
items.
FUND BALANCE — RESTRICTED: Segregation of a portion of fund balance that represents
resources whose use is subject to externally enforceable constraints.
FUND BALANCE — UNASSIGNED: The difference between the total fund balance in a governmental
fund and its nonspendable, restricted, committed, and assigned components. Only the general fund may
report positive amounts of unassigned fund balance.
GENERAL FUND: Accounts for the general operation of the Township and all financial resources
except those to be accounted for in another fund.
69
GENERAL GOVERNMENT: Expenditures, which represents a set of accounts, to which are charged
the expenditures for operating the Township.
GENERAL OBLIGATION BONDS: When a government pledges its full faith and credit to the
repayment of the bonds it issues, than those bonds are general obligation (GO) bonds.
GOAL: A statement of broad direction, purpose or intent based on the need of a community. A
goal is general and timeless; that is, it is not concerned with a specific achievement in a given period.
GOVERNMENTAL ACCOUNTING: The composite of analyzing, recording, summarizing, reporting,
and interpreting the financial transactions of governmental units and agencies.
GOVERNMENTAL FUND TYPES: Funds used to account for the acquisition, use and balances of
expendable financial resources and the related current liabilities - except those accounted for in
proprietary funds and fiduciary funds. In essence, these funds are accounting segregation of financial
resources. Under current GAAP, there are four governmental fund types: general, special revenue, debt
service and capital projects.
GRANT: A contribution of assets by one governmental unit or other organization to another.
Grants are usually made for specified purposes.
HOMESTEAD AND AGRICULTURAL CREDIT (HACA): A form of state paid property tax relief
for farm property and owner occupied homes.
IMPROVEMENT BONDS: Bonds payable from the proceeds of special assessments from
properties benefiting from an improvement.
IMPROVEMENTS: Buildings, other structures, and other attachments or annexations to land which
are intended to remain so attached or annexed, such as sidewalks, trees, drains, and sewers.
INFLOW/INFILTRATION (1/1): The term used to describe clean water entering into the sanitary sewer
system.
INTERFUND TRANSFERS: Amounts transferred from one fund to another.
INFRASTRUCTURE: Assets which are immovable and of value only to the governmental unit (i.e.
roads, gutters, sewer lines).
INTERGOVERNMENTAL REVENUES: Revenues from other governments in the form of grants,
entitlement, or shared revenues.
INVESTMENTS: Securities held for the production of income in the form of interest.
LEVY: (Verb) To impose taxes, special assessments, or service charges for the support of governmental
activities. (Noun) The total amount of taxes special assessments, or service charges imposed by a
governmental unit.
LICENSES: Revenues received from the sale of business and non -business licenses.
LIMITED MARKET VALUE: The amount the market value of a property can increase from one year to
70
the next for calculating property taxes. The limited market value system was phased -out by the State of
Minnesota.
LINE ITEM: A specific item or group of similar items defined by detail in a unique account in the
financial records.
LOCAL GOVERNMENT AID (LGA): Intergovernmental revenue from the state to municipalities to
help fund general expenditures.
LONG-TERM DEBT: Debt with a maturity of more than one year after the date of issuance.
MAINTENANCE: The upkeep of physical properties in condition for use or occupancy.
MARKET VALUE EXCLUSION (MVE): A portion of a property's market value that is not included in the
property tax calculation based on a formula set by the State of Minnesota. This exclusion reduces the
taxable market value.
MARKET VALUE HOMESTEAD CREDIT (MVHC): State paid property tax reduction on owner
occupied homes based on the properties market value.
MISCELLANEOUS: Revenues or expenditures not classified in any other revenue or expenditure
category.
MODIFIED ACCRUAL BASIS: The basis of accounting under which expenditures other than accrued
interest on general long-term debt are recorded at the time liabilities are incurred and revenues are
recorded when received in cash except for material and/or available revenues, which should be accrued to
reflect properly the tax levied and revenue earned.
NET POSITION — GENERAL GOVERNMENT: The difference between general government asset and
liability accounts reported in the government -wide financial statements.
OBJECT OF EXPENDITURE: Expenditure classifications based upon the types or categories of goods
and services purchased.
OBJECTIVE: Desired output oriented accomplishments, which can be measured and achieved within a
given time frame.
OPERATING BUDGET: A plan of financial operation embodying an estimate of proposed
expenditures for the calendar year and the proposed means of financing them.
OPERATING EXPENSE: The cost for personnel, material and equipment required for a
department to function.
OPERATING REVENUE: Funds that the government receives as income to pay for ongoing
operations. Operating revenues are used to pay for day-to-day services.
OPERATING TRANSFERS: Amounts transferred from one fund to another, shown as expenditure in
the originating fund and revenue in the receiving fund.
ORDINANCE: A formal legislative enactment by the Town Board.
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PAY-AS-YOU-GO BASIS: A term used to describe a financial policy by which capital outlays are
financed from current revenues rather than through borrowing.
PERFORMANCE MEASURE: See Service Levels.
PERSONAL SERVICES: Expenditures for salaries, wages, and fringe benefits of employees.
PROGRAM: A group of related activities performed by one or more organizational units for the purpose
of accomplishing a function for which the governmental unit is responsible.
PROJECT: A plan of work, job assignment, or task.
PROPRIETARY ACCOUNTS: Those accounts which show actual financial position and operation, such
as actual assets, liabilities, reserves, fund balances, revenues, and expenditures, as distinguished from
budgetary accounts.
PUBLIC SAFETY: To account for expenditures related to the protection of persons and property.
PUBLIC WORKS: To account for expenditures for the maintenance of Township property and
infrastructure.
PURPOSE: A broad statement of the goals, in terms of meeting public service needs, that a
department is organized to meet.
REFUNDING BONDS: Bonds issued to retire bonds already outstanding.
REIMBURSEMENT: Cash or other assets received as a repayment of the cost of work or services
performed or of other expenditures made for or on behalf of another governmental unit or department or
for an individual, firm, or corporation.
RESERVE: An account which records a portion of the fund balance which must be segregated for
some future use and which is, therefore, not available for further appropriation or expenditure.
RESOLUTION: A special or temporary order of a legislative body; an order of a legislative body
requiring less legal formality than an ordinance or statute.
RESOURCES: The actual assets of a governmental unit, such as cash, plus contingent assets such as
estimated revenues applying to the current fiscal year not accrued or collected, and bonds authorized and
not issued.
REVENUE: The term designates an increase to a fund's assets which: 1) does not increase a liability;
2) does not represent a repayment of an expenditure already made; 3) does not represent a cancellation
of certain liabilities; and 4) does not represent an increase in contributed capital.
REVENUE BOND: A bond that is backed by a particular revenue source such as water user fees.
SERVICE LEVELS: Data to determine how effective or efficient a program is in achieving its objective.
SPECIAL ASSESSMENT: A compulsory levy made by a local government against certain properties
to defray part or all of the cost of a specific improvement or service which is presumed to be of general
benefit to the public and of special benefit to such properties.
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SPECIAL REVENUE FUND: To account for revenue derived from specific revenue sources that are
legally restricted for specific purposes.
SY: Abbreviation for square yard, which is how sealcoating and street overlay projects are measured.
TAXABLE MARKET VALUE: That portion of a property's market value that is used to calculate
property taxes.
TAX CAPACITY: An amount determined by a percentage of a property's market value, which is
than applied to the tax rates of taxing jurisdictions affecting the property to determine the amount of
property taxes owed. The current tax rates and property classifications can be found on page 135.
TAX CAPACITY RATE: Tax rate applied to tax capacity to generate property tax revenue. The
rate is obtained by dividing the property tax levy by the available tax capacity.
TAX CLASSIFICATION RATE: Rate at which estimated market values are converted into the
property tax base. The classification rates are assigned to properties depending on their type (residential,
commercial, farm, etc.) and, in some cases there are two tiers of classification rates, with the rate
increasing as the estimated market values increases.
TAX INCREMENT FINANCING (TIF): Financing tool originally intended to combat severe blight in
areas, which would not be redeveloped "but for" the availability of government subsidies derived from
locally generated property tax revenues.
TAX LEVY: The total amount to be raised by general property taxes for the purpose stated in the
resolution certified to the county auditor.
TAX RATE: The amount applied to tax capacity to determine the taxes generated by the property.
TAXES: Compulsory charges levied by a governmental unit for the purpose of financing services
performed for the common benefit.
TRUST AND AGENCY FUNDS: Funds used to account for assets held by a government in a trust
capacity or as an agent for individuals, private organizations, other governments and/or other funds.
TRUST FUND: A fund consisting of resources received and held by the governmental unit as
trustee, to be expended or invested in accordance with the conditions of the trust.
UNBALANCED BUDGET: A budget which undesignated fund balance or reserves are used in order
to balance estimated revenues to estimated expenditures or expenses.
UNRESERVED FUND BALANCE: The portion of a fund's balance that is not restricted for a specific
purpose and is available for general appropriation.
USER FEES: The payment of a charge for direct receipt of a public service by the party
benefiting from the service.
WORKLOAD INDICATOR: A unit of work to be done.
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ACRONYMS
ACS
Animal Control Services
COA
Comprehensive Annual Financial Report
CD
Certificate of Deposit
CIP
Capital Improvement Plan
CID
Commercial Paper
CPI
Consumer Price Index
HACA
Homestead and Agricultural Credit Aid
EBI
Effective Buying Income
EDA
Economic Development Authority
EMV
Estimated Market Value
FHLB
Federal Home Loan Bank
FNMA
Federal National Mortgage Association
FTE
Full Time Equivalent
GAAP
Generally Accepted Accounting Principals
GASB
Governmental Accounting Standards Board
GFOA
Government Finance Officer's Association
GO
General Obligation
1/1
Inflow/Infiltration
LGA
Local Government Aid
MCES
Metropolitan Council Environmental Services
MVE
Market Value Exclusion
MVHC
Market Value Homestead Credit
SAC
Sewer Availability Charge
SY
Square Yard
TIF
Tax Increment Financing
TVA
Tennessee Valley Authority
VLAWMO
Vadnais Lake Area Water Management Organization
WAC
Water Availability Charge
WBLCD
White Bear Lake Conservation District
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