HomeMy WebLinkAbout2022 Adopted BudgetCITY OF
GEM LAKE
2022
BUDGET
Adopted By City Council 12/14/2021
Table of Contents
How to Read the Budget ...........................................
1
Budget Message ......................................................
2
Fund Structure and Basis of Budgeting. ........................
3
Budget Summary ......................................................
5
General Fund..........................................................
7
Special Revenue Funds .............................................
29
Debt Service Funds ..................................................
33
Capital Improvement Funds .......................................
41
Enterprise Funds ......................................................
51
Appendix.................................................................59
Resolution Approving Budget and Tax Levy.....................65
Glossary of Terms.....................................................66
HOW TO READ THE BUDGET
The budget document serves two distinct purposes. One purpose is to present the City Council
Members, residents and other interested readers, concise and readable information about City of Gem
Lake. The other purpose is to provide management of the City with a financial and operating plan that
conforms to the City's accounting system.
The Budget Message provides an overview of the key policy issues and programs in the budget, and
presents major areas of emphasis.
The Schedules and Summaries provide the heart of the document as an operating and financial plan.
The General Fund and Special Revenue Funds section contains revenue and expenditure summaries.
It also provides detail revenue and expenditure information, department descriptions, staffing levels,
service level objectives and prior year accomplishments for all departments.
The Debt Service Funds section contains information about the resources accumulated for the
payment of general long-term debt principal and interest.
The Capital Improvement Funds section contains revenue and expenditure information about the
various construction projects within the Township.
The Enterprise Funds section contains revenue and expenditure summaries for all Enterprise Funds. It
also provides detail revenue and expenditure information, department descriptions, staffing levels,
service level objections and prior year accomplishments for all departments within each Enterprise
Fund.
The Appendix section includes other important financial and City information, such as, City statistics,
description of the property tax system, and a glossary of terms.
City Council Members, Citizens and Others:
It is my privilege to present the 2022 budget for the City of Gem Lake. This budget, as adopted by the
City Council identifies how the City resources will be spent in 2022. This budget is the City's financial
management plan and has been designed to be responsive to public service demands and for carrying
out services over the coming year. The 2022 budget is the result of sound financial management, and
affords some protection for the future operation of the City. It is the City's intent to submit and manage
the budget in the most open and straightforward manner possible, which will allow consistent and
careful management of all resources. The City continually faces many challenges, which draw upon
the resources and value judgments of all of us.
The City budget focus has been to maintain services provided and existing infrastructure. Public safety
remains a priority for the City and this budget includes expenditures to funds to hire a
building/development inspector to ensure city codes are followed. Also for 2022, the City has included
increases to both the police and fire budgets and a contingency budget of $8,000. The Ice and Snow
Removal budget was decreased from 2021 budgeted expenditure levels. Finally, $20,000 is being
budgeted to fund future capital projects in the City.
On the revenue side, the largest revenue source is property taxes, which make up almost 90.0% of
total revenues for the City. The 2022 property tax levy is increased 4.246% however, the City's tax
capacity decrease 0.86%, which results in a tax rate of 38.199% compared to 36,190% in 2021. Based
on this most residents would see an increase in their City property tax bills from 2021 to 2022.
As 2022 unfolds, the City is well positioned to meet current and future challenges through sound fiscal
management. It is our hope this budget will meet the expectations and need of Gem Lake residents.
My sincere thanks are extended to the City Council for their time and effort in the preparation of this
document.
Respectfully,
Tom Kelly
City Treasurer
FUND STRUCTURE AND BUDGET BASIS
The financial structure of City of Gem Lake is similar to other governments with the use of funds.
Funds are the control structures that ensure that public moneys are spent only for those purposes
authorized and within amounts authorized. Funds are established to account for different types of
activities and legal restrictions that are associated with a particular government function. The
Governmental Accounting Standards Board (GASB) defines a fund as:
A fiscal and accounting entity with a self -balancing set of accounts recording cash and other
financial resources, together with all related liabilities and residual equities or balances, and
changes therein, which are segregated for the purpose of carrying on specific activities or
attaining certain objectives in accordance with special regulations, restrictions, or limitations.
All of the funds used by the City must be classified into one of seven "fund types." Four of these fund
types are used to account for the City's "governmental -type" activities and are known as "governmental
funds." Two of these fund types are used to account for a government's "business -type" activities and
are known as "proprietary funds." Finally, the seventh fund type is reserved for a government's
"fiduciary activities." The City currently does not operate any fiduciary activities.
Governmental Fund types are used to account for governmental -type activities. These are the
General Fund, Special Revenue Funds, Debt Service Funds, and Capital Projects Funds.
The General Fund is used to account for most of the day-to-day operations of the City, which are
financed from property taxes and other general revenues. Activities financed by the General Fund are
those not accounted for in other funds. There can only be one General Fund.
Special Revenue Funds are used to account for revenues derived from specific taxes or other
earmarked revenue sources, which, by law, are designated to finance particular functions, or activities
of the City and which therefore cannot be diverted to other uses. The Special Revenue Funds the City
operates are the Park and Playground Fund, which was established to purchase and develop parks
and trails in the City through the collection of park dedication fees on new developments or building
permits and new for 2015 is a fund to account for possible grants the City may apply for to help
redevelop its commercial district.
Debt Service Funds are used to account for the payment of interest and principal on general and
special obligation debts other than debt issued for and serviced by a governmental enterprise.
The Capital Projects Funds account for all resources used for the acquisition and/or construction of
capital equipment and facilities except those financed by Enterprise and Internal Service Funds.
Two Proprietary Fund Types are used to account for the City's business -type activities. These are
the Enterprise Funds and the Internal Service Funds.
The City's Enterprise Funds are the Sewer and Water Operating Funds. These funds are used to
account for the acquisition, operation and maintenance of these facilities and services, which are
entirely or predominantly self -supported, by user charges. The operations of the Sewer and Water
Operating Funds are accounted for in such a manner as to show a profit or loss similar to private
enterprises.
Internal Service Funds are used to account for the financing of goods and services provided by one
department to other departments of the City, on a cost -reimbursement basis. The City of Gem Lake
does not have any Internal Service Funds.
Fiduciary Funds are used when a government holds or manages financial resources in an agent or
fiduciary capacity. The City of Gem Lake does not operate any of these funds at the current time.
The Budget Basis used by the City of Gem Lake is the modified accrual basis of accounting for
governmental fund types (for example, the General Fund, Special Revenue Funds, Debt Service and
Capital Project Funds). Under this accounting method, revenues are recognized in the accounting
period in which they become available and measurable. Available means collectible within the current
period or soon enough thereafter to be used to pay liabilities of the current period. Expenditures are
recognized in the period in which the fund liability is incurred, except for unmatured interest on general
long-term debt, which is recognized when due.
Enterprise Funds use the accrual basis of accounting. Under the accrual basis, revenues are
recognized when they are measurable and earned. Expenses are recognized in the period incurred, if
measurable. The budget basis for Enterprise and Internal Service Funds is also the accrual basis with
the exceptions noted below.
The City's Comprehensive Annual Financial Report (CAFR) shows the status of the City's finances on
the basis of "generally accepted accounting principles" (GAAP). This conforms to the way the City
prepares its budget.
The CAFR shows fund expenditures on both a GAAP basis and budget basis for comparison purposes
BUDGET PROCESS
The budget process begins in August with the City Treasurer developing a draft budget. The Mayor
and Treasurer then meet in late August or early September to refine the draft budget. It is this budget
that is presented to the full City Council in a workshop session in early September. It is from this
workshop that a preliminary tax levy is presented and adopted no later than September 30" of each
year. Once adopted the preliminary levy is certified to Ramsey County. Over the next few months, the
Mayor and Treasurer develop a final draft budget and tax levy, which again is presented to the full City
Council for review in November. From the meeting a final budget and tax levy is developed and
presented in December. After the presentation the City Council votes to approve the budget and adopt
the final property tax levy. In late December, the final levy is certified to the County Auditor. During the
fiscal year, line items may be overspent as long as the total activity budget is not overspent. The Mayor
can recommend changes for activities' budget to the City Council. The Council can than approve or
disapprove the change, in the form of a budget amendment. Only with the City Council approval can an
activity be overspent and only if funding is available. However, the property tax levy cannot be
amended.
2022 BUDGET SUMMARY
9U[GE$ SIIMMANY W MWTYPE
TM/BA,E SLOGET
it)1]Mlom
1VIN2021
M7
W18
2D19
n20
=1
11f3N21
ton
%
ACWLMCES'R ON
AC L
AC L
ACTUAL
AC L
AWJ
AC
L
AC W
OHAN
G LF
EI73,191
$522,100
$525.835
$525,252
$492,385
$5111920
$ .T18
827%
SF LM:VB FWM
20
357
31,5
710
400
315
4OJ
0.L
OESTSHN FUNDS
]8,]98
114,899
75,4W
88,873
W.491
90,]5]
148,032
63.5
C WAL 10.Ai0 WB FU
40.389
826,137
74,A93
452,903
05.430
72,000
wow
-9.88%
FNBiF183EFUN05
89.181
]&i,38]
231,591
]9.318
05,]50
88.845
933I0
28]5%
TOTAL f4=VBJUES
U±5T.810
E2,248,080
$E19,58I
$1,144.854
E]t5,458
8]39,92]
.4815.030
13.92%
IXFBgNP 9uwEF
OBSYLL FUND
$360,30D
$459.328
N25.203
$754,820
U92.385
N .M
$523.278
6.27%
SF L�UE FlH
0
0
5,000
1.02
2,030
0
5.m
lw.S
MT 8BN FUNDS
78.M
140,249
188,033
133.585
131265
129M0
139.880
6.55%
C WALIM VWFUN05
19.865
594329
38m
8.981
0
105,953
110.000
582.W
EM61F1$BEFWOS
47.341
W,434
]8,241
74311
t44,590
30,100
1I0,350
-2.93%
RTAL IX!£TpILIS
$ .m
$1,2W,338
$6]5.24]
U72,799
$]]0,240
$]14.3]2
W18,488
1fi.25%
FLNO HAtAIJCE-AN w1 $559112 $711,YP $924.332 Et,O5t,302 $1,015,610 $1.M.61D S1,071,165
IXCSSS REV6UE OJ6't IXF13'pfUf� 5152,115 E958,522 $204,317 $1I2,M (W.7] ) $25.555 ($103,438)
INTNSTRUCMEQMMa6 $0 ($]32,56]) ($122,637) ($1211892) N1,SN $0 $31,500
FU0S4LANCE-Cfi8rPH231 $711.227 $935,182 $1066,012 $1.101.M $1.032,325 $1,91,185 5999.226
2022 ADOPTED REVENUES BY FUND TYPE
ENTERPRISE
FUNDS
10%
GENERAL FUND
IMPROVEMENT
FUNDS
8%
SPECIAL
REVENUE
FUNDS
0%
RVICE
)S
18%
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GENERALFUND
GENERAL FUND SUMMARY
FUND DESCRIPTION:
The General Fund accounts for the ordinary operations of the City, which are financed from taxes and
other general revenues, which are not accounted for in another fund. The modified accrual basis of
accounting is used in the General Fund. That is, expenditures are recorded at the time liabilities are
incurred and revenues are recorded when received.
BUDGET SUMMARY:
Property taxes are the largest revenue source, with the general government department as the largest
expenditure area planned for 2022. The 2022 General Fund budget of $523,278 is a 6.27% increase
over the City's 2021 budget and is a balanced budget. The graphs below and on the next page
demonstrate the percentage breakdown of budgeted revenues by classification and expenditure by
department. Page 10 also shows this information numerically.
2022
REVENUES BY CLASSIFICATION
2022 Expenditures By Department
Operating
Transfers
$25,000
Public Works
$72,900
General
Government
$244,757
Public Safety
$149,729
GENERAL FUND BUDGET SUMMARY BY ACTIVITY
REVENUES BY CLASSIFICATION
2019
ACTUAL
2020
ACTUAL
11117/2020
2021
ADOPTED
11/30/21
ACTUAL
12/14/2021
2022
ADOPTED
%
CHANGE
PROPERTY TAXES
$370,728
$472.092
5445,535
$435,410
$470,928
5.70%
LICENSES &PEiMITS
95,310
2%849
26,800
23,087
25,900
.3.36%
NTERGOVHEI•MFMAL REVENUES
16,760
1,107
7,000
43,084
14,OOD
100.00%
CHARGES FOR SERVICES
23,248
3,252
3,450
2,355
3.450
0.00%
FINES &FORFEITS
1,769
620
1,100
267
500
-ISC55%
MISCELLANEOUS
18,820
18,332
8,500
7,717
8,500
0.00%
TOTAL REVENUES
$526,635
$525,252
$492.385
$511,920
$523,278
6.27%
EXPENDITURES BY DEPARTMENT
GENERAL GOVERNMENT
41100 CRY COUNCIL
$8,263
$8.630
$18,674
$6.281
$16,574
-11.25%
41900 GENERAL GOVBRNMe4T
72,973
49.674
61,633
65,207
80,683
31.12%
41600 LEGAL SE V CES
24,517
25,002
48,000
29,283
50,700
5.63%
41410 ELECTIONS
6,716
4,506
12,800
4,365
10,800
-15,63%
41500 FNANCIALADMINBTRATION
44,065
44,583
42,500
39.367
44,500
4.71%
41910 RANNNG&ZONING
39.582
36,961
30,300
58.428
31,550
4A3%
41940 HERRAGEHALL
39,507
20,225
30,950
61,933
32,550
5.17%
TOTAL GBIHML GOVERNMENT
$236,623
$18%581
$244.757
$264,864
$267,357
9,23%
RELIC SAFETY
42100 POLICE
64,043
81,078
85,700
78.629
95,000
10.85%
42200 FIRE PROTECTION
21,680
25,241
25,650
23,383
29,343
14.40%
42300 ANIMAL CONTROL
0
0
600
180
600
0.00%
42401 BUILDING, NSPECTONS
23,452
7,759
37,779
12,262
36,079
-7.15%
TOTAL PUBLIC SAFETY
$109,175
$114,076
$149729
$114,454
$160,022
6.87%
RUBRIC WORKS
43122 ROAD MAINTENANCE
2,350
32,825
29,900
30,972
36,400
21,74%
4312510E&SNOWRHNOVAL
28,885
8,055
38.000
5,592
34,500
-9,21%
44100 PARKMAINTENANCE
0
81
5,000
(13)
5,000
0.00%
TOTAL PUBLIC WORKS
531,235
$40,961
$72,900
$36,551
$76,900
4.12%
OPERATING TRANSFERS
4900 OPRRAT14G TRANSFERS
50.250
410,000
25,000
25,000
20,000
-20,00%
TOTAL OPERATING TRANSFERS
$50,260
$410,000
525,000
$25,000
$20,0D0
-20.00%
TOTAL EXPENDIIURES $426.283 $754,620 $492,385 5440,869 $523,278 6,27%
FUND BALANCE- JANUARY1
EXCESSREVBNUEOVEREXPBNDRURES
$394,915
$100,352
$495,267
($229,368)
$265,899"
(SO)
$266,899
$71.051
$336,950
($0)
FUND BALANCE-DEaMER 31
$495,267
$265,899
$265,898
$336.950
$336,949 26.72%
REVENUES
GENERALFUND
ACTIVITY DESCRIPTION:
To record and maintain all general operating revenues. These revenues will be used to finance the
general operating expenditures of the City.
GOALS:
1. Maintain stable, constant revenue sources.
2. Maintain a low tax rate, by reviewing the costs of services provided and charge appropriately for
them.
BUDGET SUMMARY:
The property tax system is described in more detail beginning on page 58. The City's net taxable tax
capacity has decreased to $1,426,695 for taxes payable in 2022. This is a decrease of 0.85%. The
City's General Fund property tax levy for 2022 will be $470,928, Because of these two factors and
the $87,282 debt levy, the 2022 tax rate for the City will be 38.199% compared with 36,190% in 2021
and 41.227% in 2020.
All other 2022 City revenue sources were adjusted slightly or remained at the 2021 budget amounts
based on actual past or anticipate amounts in 2022.
REVENUE LEVELS:
Tax Rate
Net Taxable Tax Capacity
2019
2020
ACTUAL
ACTUAL
40.254%
41.227%
1,143,763
1,255,541
2021
2022
ACTUAL
ESTIMATED
36.190%
38.199%
1,438,923
1,426,695
11
BUDGET:
11H1M020
12/14 21
AC ..
2019
2020
2021
11/302021
2022
%
# ACCOUNT M!3 R pN
ACTUAL
AC L
ADOPEI
ACUAL
ADOPR0
CH E
PROPHZIY TAXS
31001 CURRE TAXM
$359.790
S437,1W
$433.305
$424.720
$480.202
6.21%
31002 CElINQl TAXES
3.851
25,239
0
11
0
0.00%
31003 FISG I-MIPARRIES
7,W7
9,864
12.2W
10,678
10.7M
-12.30%
310M i LTIS&N16£ST
0
(201)
0
0
0
0.00%
TOTAL R3CiF3iI V TAXES
$370,728
$472.092
$M5.535
$435.410
$470.828
5.70%
-O M&MW"
32100 MNLBUSIN6 -M M
2.700
2,800
2,W0
475
2.000
0.03%
32101 OKSALELIQUORLMA M
5.400
5,8W
5,400
4,050
4.W0
-25.W%
32t02 OFF SALE LIQUOR LMME
0
0
0
0
0
0.00%
32103 NONIMOXCATNG LgUOR -IC M
0
0
0
0
0
000%
32104 OTH. �
1,430
1.665
1.2W
t 6M
1,200
0.00%
3210E TOBACCO LICENSE
500
20D
0
2W
0
0.00%
32102 CFNRRABLEGAWLNGLICEMSE
500
500
500
5I
500
0.00%
32201 OONTRACTOR UI SE
1,565
1,801
1,200
1,300
1.400
16.67%
32210 BULID GMWITS
62,745
10.103
8.000
7.411
8.000
0.00%
32211 MUMBNG FSNJdS
7.608
1,845
1,WD
300
1.000
0,00%
32212 GAW/ TNG FERMTS
6.813
2.990
1,W0
2.227
1,800
20M%
32213 B-OCTRICALF ITS
824
MIS
800
462
800
O.W%
32215 NMES LEUAIT
2,200
3W
I
0
100
0.00%
3=18 F8£MARSHALL INSF£C1pN FEE
5
0
2.SW
107
2,500
0.00%
32219 SF NSFECTON FEE
2,730
360
2,OW
3,8W
2,000
000%
32235 SE CONTRACTOR LIMME
150
0
W
0
W
0.00%
32239 R AL LICBJSNG
0
1.000
400
100
400
0.00%
32240 ANMAL CONTROL LMf]JSE
24D
320
150
470
150
000%
TOTAL LOR$S&FBIMTS
$95.310
$29.849
$26,WO
$23.W
$25,800
-3,36%
841EACAVB-dVX AL REVSUS
33401 LGA
0
0
0
0
0
0.00%
M430 COUNTY GRANTS&AIM
13
12
0
12
0
000%
33601 SOOMGRAM
9,1m
1.096
1.0W
0
1,000
0.013%
33603 NLCESTATEAID
0
0
0
0
0
0.00%
3WO2 GIBLEN FRAt ISE MM
7.574
0
6.000
8,43E
6.000
0.00%
3WN OTHERGOVI N TAOSANDGFANTS
0
0
0
34,83E
7,000
0.00%
TOTAL IMH3GOV. REVS
$16,780
$t,1W
ST,WO
$43.W4
$14.000
100.00%
CHARMS FOR SERVOS
M220 SLRCIWRGRI CRETAINAGE
141
67
W
0
50
O.W%
32230 AMNISTRATNEC RGES
0
D
0
0
0
0.00%
3N05 R.A NNAG CHARGE
1,lw
0
2W
275
200
0.00%
34110 RAN CHECK FEM
17,814
3.348
3,000
1,BW
3,000
000%
FALSEALARMS
0
0
D
iW
0
000%
34121 SF IAL ASS681.ENT SEARCIE;
0
0
0
0
0
000%
34122 iNH-RNG CHARMS
1.418
0
0
0
0
000%
U1232ONNG CHARMS
700
75
0
0
0
0.00%
34128 C RGS FOR LEGAL Fff3
1,880
0
0
0
0
0.00%
34t32 M/S'RiBJTACMNISTRATNEC RGE
545
(238)
2W
321
200
O.W%
U135 COMRACRIAL 3FAVIC IS
0
0
0
0
0
0.00%
TOTAL RGS FOR 51R 10S
$23,248
$3.262
$3,453
$2,355
$3.450
000%
FINE & FORFEITS
W100 TRAFFIC&OTFBR FNS
1.769
620
1.100
267
500
-54.55%
TOTAL FINS&FORFEIT$
$1,I69
$620
$1.100
$287
$500
-54.55%
M6CaLANEOLIS REV IWJM
36210 IN TEARNNGS
11,698
8.496
S,OW
1.710
5,000
O.W%
36231 C RRABLEGAMBLINGCCNTRIBUTIONS
0
0
0
0
0
O.W%
36241 NBURANCFMLOY DNICENOS
0
2.798
0
68
0
0.00%
W200 N13CALAN L`S
1%
3.494
500
431
WO
0.00%
364W FACILRY RENTAL
6.968
3.514
3,W0
S.SW
3,W0
0.00%
39200 TRANSFERSN
0
0
0
0
0
000%
TOTAL MISCFILAEEOLG
$18,820
$18,332
$&600
$7,717
$8,500
0.00%
TOTAL G�L FUND REVFNUS
$526,635
$525,252
$492.385
$511.WD
$523.278
6.27%
12
CITY COUNCIL
GENERALFUND
ACTIVITY DESCRIPTION:
The City Council provides elected representation to the community with control over matters of policy,
budget, administration, and operations of the City.
GOALS:
1. Respond to citizen concerns, suggestions, questions, and complaints in a timely manner.
2. Keep current on legislative issues and incorporate those that directly affect the City and its
residents.
3. Provide strategic direction to the City.
4. Provide policy direction and organization governance through budget, ordinances and other
policy decisions.
BUDGET COMMENTARY:
Budget changes from 2021 to 2022 include decreasing administrative expenditures $250 based on
past expenditures and budgeting $250 for possible conferenceftmining costs and $8,000 for
contingencies. The 2022 budget is an 11.25% decrease from the 2021 budget.
BUDGET:
CITY COUNCIL
DEPARTMENT 41100
11117/2020
12/14/2021
ACCT.
2019
2020
2021
11/30/21
2022
%
8
ACCOUNT DESCRIPTION
ACTUAL
ACTUAL
ADOPTED
ACTUAL
ADOPTED
CHANGE
PERSONNEL SERVICES
100
WAGES & SALARIES
$7,681
$6,600
$7,500
$5,540
$7,500
0.00%
130
FICA CONTRIBUTIONS
514
880
574
413
574
0.00%
TOTAL PERSONNEL SERVICES
$8,195
$7,480
$8,074
$5.953
$6,074
0.00%
0710E SERVICES & CHARGES
300
PROFESSIONALSERVICES
0
0
0
0
0
0.00%
308
ADMINISTRATION
0
0
500
0
250
-50.00%
310
CONFERENCE REGISTRATION FEES
68
0
100
328
250
150.00%
333
MEETING EXPENSES
0
0
0
0
0
0,00%
364
OTHER INSURANCE
0
0
0
0
0
0.00%
449
COUNCIL CONTINGENCY
0
1.150
10,000
0
8,DD0
-20.00%
TOTAL OTHER SERVICES & CHARGES
$68
$1,150
$10,600
$328
$8,500
-19.81%
TOTAL CITY COUNCIL $8,263 $8,630 $18,674 $6,281 $16,574-11.25%
13
Clerk/General Government
General Fund
ACTIVITY DESCRIPTION:
The Clerk/General Government Budget provides for funds and support for all of the City programs
and departments of overall nature to City operations, not specifically mentioned in this written budget
report. These programs include Administration, Recording Secretary, Newsletters, Insurance and
Memberships. The General Government Budget also provides contributions to various community
oriented organizations.
GOALS:
1. Prompt publication of meeting minutes, ordinances, and legal notices.
2. Provide support for agencies, which provide service needs within the City.
BUDGET COMMENTARY:
Most line items adjusted based on current and past expenditure levels.
Personnel Services increased to reflect wage increase. Also in 2022 the City will pay health
insurance for the City Clerk, which is a new expenditure for the City.
14
BUDGET
CLERWGFNERAL GOVERNMENT
DEPARTMENT 41900
1111712020
1211412021
AOCT.
2019
2020
2021
ib30/21
2N2
%
M
ACCOUNT DESCRPTION
ACTUAL
ACTUAL
ADOPTED
ACTUAL
ADOPTED
CHANGE
PERSONNEL SENIC6
100
WAGES &SALARES
$28,034
$24,421
$27,620
$31,560
$28,6W
3.55%
TEMPORARY EMPLOYEES
2,203
0
0
0
0
0.00%
130
FICA CONTRIBUTIONS
2,805
4,075
2,113
806
2.188
3.55%
131
PERA CONTRBUT OW
0
0
0
2,012
2,145
0.N%
135
HEALTH PBURANCE
0
0
0
0
18,000
0.00%
150
VVO K SCOMPENSATION
128
293
500
445
500
0.00%
TOTAL PERSONNEL SEW ICES
$31,170
$28,789
$30,233
$34,823
$51,433
70.127
SUPPLIES
200
OFEICESUPPLIES
1,662
4N
2,000
3,139
2,W0
0.0%
212
POSTAGE
1.321
717
1,450
1,168
1,450
0.00%
250
SALES TAX
0
0
0
0
0
0.00%
TOTAL SUPPLIES
$2,983
$1,216
$3,4N
$4,307
$3.40
0,00%
OTHER SERVICES & CHARGES
300
PROFESSIONAL SBRV M
120
0
2,000
0
1,N0
-50.N%
305
ACMINSTRATION
329
90
500
363
400
-20.00%
308
PROFESSIONAL SEW
0
0
0
0
0
0.00%
309
MSCELLANEOUS
6.519
510
200
2,306
2W
0.00%
310
CONFERENCER STRATION FEES
485
0
500
693
1,500
200.00%
320
NTEF44ET CONNECTION
0
0
0
0
0
0.00%
322
WEB STTE
1,098
1,163
1,200
1.176
1,200
0.N%
331
MLFAGE
0
0
150
68
150
0.00%
332
RECORDING SEORETARY
0
1,612
0
5,487
0
0.00%
334
COM°UIERSENICES
4.213
4.359
6,000
190
5,0N
-16.67%
350
PRINTNG-OTHER
0
0
0
0
0
0.00%
351
L53AL NOTK
479
520
800
1,049
800
0.00%
352
NEASLETEUEIBLICREATIONS
1.647
1,100
2,500
1,571
2,200
-12.N%
361
GENERAL LABILITY OBURANCE
1,091
1,280
3,000
1,164
2,500
-16.67%
W3
VEHICLENSURANCE
150
75
100
98
100
0,00%
365
PUBLIC OFFICALS UABILBY NSURANCE
(75)
0
150
0
1N
0.001/1
384
RECYCI-M OJLLB.TION
16.304
8,1M
9,500
7,429
9,200
-3.16%
434
VLAWM10
0
0
0
0
0
0.00%
435
LNG
614
W6
800
1,192
1,000
25.00%
436
RCLLG
350
184
400
200
350
-12.50%
440
DUES & SUBSCHMONS
0
0
50
161
50
0,00%
450
CHARITABLE GAMI-M OBBIBUTIONS
5
0
0
2,310
0
0,00%
TOTAL OTHER SERVICE&CHARGES
$33,327
$19,669
$27,850
$26.077
$25,8W
-7.36%
CAPITAL OUTLAY
570
FURNBUEP& OFFICE EQUIPMENT
5.493
0
0
0
0
0.00%
580
OTHER EOUFNY /IMPROVEM5"
0
0
0
0
0
0.00%
TOTAL CAPITAL OUTLAY
$5.493
$0
$0
$0
$0
0.00%
TOTAL CLERWGE I-GOVERNd $n,913 $4%674 $61,533 $65.207 $80,683 31.12%
15
Legal Services
General Fund
ACTIVITY DESCRIPTION:
All legal services are currently contracted with a private legal firm. Activities included are the
issuance of legal opinions, preparation of ordinances, resolutions, contracts, and agreements, and the
conduct of civil litigation.
GOALS:
1. Continue contracting for legal counsel.
BUDGET COMMENTARY:
The 2022 budget is based on contract cost of current legal counsel and anticipated use or need of
legal counsel in 2022.
BUDGET:
LEGAL SERVICES
DEPARTMENT 41600
11117/2020
12/1412021
ACCT.
2019
2020
2021
11130/21
2022
%
8
'ACCOUNT DESCRFTION
ACTUAL
ACTUAL
ADOPTED
ACTUAL
ADOPTED
CHANGE
OTHER SERVICES & CHARGES
300
RROFESSIONAL SERVICES
$0
$0
$0
$0
$0
0.00%
303
PROSECUTION
487
135
3,000
270
2,200
-26,67%
304
LEGAL SERVICES
23,960
24,769
40,000
29,013
45,000
12.50%
305
LEGAL SERVICES - LAND ISSUES
70
98
5,000
0
3,600
-30.00%
309
MISCELLANEOUS
0
0
0
0
0
0,00%
317
LEGAL - ANNEXATION
0
0
0
0
0
0.00%
TOTAL OTHER SERVICES & CHARGES
$24,517
$26,002
$48,000
$29,283
$50,700
5.63%
TOTAL LEGAL SERVICES $24.517 S25,002 $48,000 $29,283 $50,700 5.63%
16
Elections
General Fund
ACTIVITY DESCRIPTION:
The Elections budget funds election activities of the City, which include maintenance of voting and
ballot counting equipment and payment of the election service contract with Ramsey County.
GOALS:
Conduct fair and open elections.
BUDGET COMMENTARY:
In 2013 the City began contracting with Ramsey County for election administrative services. The cost
to administer the elections will be spread over a two year period, which results in the City having flat
election costs even though there are years with (even years) and without (odd years) general
elections.
BUDGET:
BACTIONS
DEPAmMM,FT41410
1111712020
w1a2021
AOU..
2019
2020
2021
11no21
2022
%
#
ACCOUNT DESGRIPNON
ACTUAL
ACTUAL
ADOPTED
ACTUAL
ADOPTED
CHANGE
PERSOMIEI SEWICES
100
wAGESBSAIAMES
$0
$0
$0
$0
$0
0.00%
105
0
0
0
0
0
0.00%
130
FICA OONnBBUNONS
0
0
0
0
0
OAM
160
bWPo(ER'8 DOW
0
0
0
0
0
0.00%
TOTAL Pa6ONNEL SFN/GES
$0
$0
$0
$0
$0
0,00%
SI PPUES
210
OFE+ATING SUPPLIES -OTFER
75
0
150
0
150
0.00%
212
POSTAGE
0
0
0
0
0
o.oa%
250
SALFSTAX
0
0
0
0
0
0.00%
TOTAL SUP -ES
E75
$0
$150
$0
$150
0.00%
OTI IER SENICFS B OMPOBS
308
ADMNSTRATION
0
0
0
0
0
0.00%
307
PROFESSIONAL SEFUM
4,165
1,971
10,000
3.498
8,0M
-20.00%
309
MSMI-ANEDUS
0
0
0
0
0
0.00%'
331
MREAGE
0
0
0
0
0
0.00%
350
OTHER PMffNG
0
0
0
0
0
0.00%
351
LEGAL NOTICES
59
118
150
(69)
150
DAO%
Mbt Machine
0
0
0
0
0
D.W%
400
REPA r#hWINrENANCE EDGII'Nfr14r
2.417
2,417
2,500
926
2,500
0.00%
TOTAL OT SEW GES B CHARGES
$6,641
$4.506
$12.650
$4.365
$10.650
-15.81%
TOTAL EUBMNS $6,716 $4,508 $12,8M $4,365 $10.800-15.63%
17
Financial Administration
General Fund
ACTIVITY DESCRIPTION:
Financial administration is provided through a contract with White Bear Township. The contract
includes accounting for every financial transaction of the City including accounts payable, accounts
receivable, cash and debt management, and utility billing. In addition, the City contracts with a public
accounting firm for audit services each year.
GOALS:
1. Provide meaningful and timely financial information and reports.
2. Complete the financial audit in a timely fashion.
3. Coordinate the City's annual budget process.
BUDGET COMMENTARY:
The amounts budgeted in 2022 reflect past expenditure levels. In 2020 the City requested proposals
for audit services and the 2022 budget reflects these audit costs.
BUDGET:
FINANCIAL AM INISTRATION
OPPARTMENT41500
11/1712020
12114/2021
AOCT,
2019
2020
2021
11/30/21
2022
%
$
ACCOUNT DESCRIPTION
ACTUAL
ACTUAL
ADOPTED
ACTUAL
ADOPTED
CHANGE
PERSONNEL SERVICES
SLFAIES
200
OFFICESIIPR-ES
$0
$0
$0
$0
$0
0.00%
250
SALES TAX
0
0
0
0
0
0.00%
TOTAL SUPPLIES
$0
$0
$0
$0
$0
0,00%
OTHER SERVICES 8 CHARGES
308
ADMINISTRATION
0
0
0
0
0
0,00%
301
AUDFENG SERVICES
10,800
12,865
10,000
12,867
11.500
15.00%
329
FINANCIAL SERVICES
31,710
30,008
30,000
24S95
31,000
3.33%
334
COMPUTER SERVICES
1,555
1,710
2,500
1,799
2,000
-20,00%
309
MSCELLANEOUS EXPENSE
0
0
0
6
0
0.00%
TOTAL OTHER SERVICES B CIiARGES
$44,065
$44,583
$42,500
$39,367
$44,500
4,71%
TOTAL FINANCIAL ADMINISTRATION $44,065 $44.583 $42,500 $39,367 $44.500 4.71%
fit.]
Planning & Zoning
General Fund
ACTIVITY DESCRIPTION:
This department provides long range planning, day to day coordination, and design and management
of programs and plans affecting residential, commercial and industrial development. The activities
include, but are not limited to, comprehensive planning, zoning administration, design of trails and
bikeways, promotion.
GOALS:
1. Implementation of comprehensive plan objectives.
BUDGET COMMENTARY:
Expenditures are based on past expenditures, which result in a 4A 3% increase.
BUDGET:
PLANMNG & ZONNG
OEPARrMB4r 41910
1/117/2020
12N412021
AOCT.
2019
2020
2021
11/30121
2022
%
#
ACWLNTDESCR9mON
ACTUAL
ACTUAL
ADOPTED
ACTUAL
ADOPTED
CHANGE
OTHER SERVICES & CHARGES
300
PROFESSIONAL SERVICES
$0
$0
$0
$0
$0
0.00%
308
ADMNISTRATION
0
0
3,500
0
3,500
0.00%
302
EJGINEB INGSERVICES
28,416
30,986
20,000
26,213
20.000
0.00%
309
MISCEI-ANEOLIR
0
669
50
0
50
0.00%
315
ZONNGAOMNISTRATION
2,443
995
750
3,432
2,000
16687%
325
NPDESTRA14ING
0
0
0
0
0
0.00%
326
NPDES EDUCATION
0
0
0
0
0
0.00%
327
MS4 REPORTING
5271
2,355
6,000
28,783
6,000
0,00%
332
RECORDING SECRETARY
0
0
0
0
0
0.00%
348
COMP. RAN UPDATE
3,452
1,956
0
0
0
0.00%
433
DUES & SUBSCRIPTIONS
0
0
0
0
0
a00%
TOTAL OTHB2SERVOES&CHARGES
$39,562
5361961
$30.300
$58,428
$31,550
4.13%
CAPITAL OUTLAY
570
FURNITURE& OFFICE EOUPN1Edr
0
0
0
0
0
0.00%
TOTAL CAPITAL OUTAY
$0
$0
$0
$0
$0
0.00%
TOTAL PLANNING&ZONING $39,582 $36,961 $30,300 $58.428 $31,550 4.13%
19
Heritage Hall
General Fund
ACTIVITY DESCRIPTION:
The activity for this department is to provide for the operation and maintenance of the City
officestmeeting facility
GOALS:
1. Maintain a reputable facility to house meetings, mayor's office and a sub -station for the
Ramsey County Sheriff Department.
BUDGET COMMENTARY:
Line items adjusted to reflect past expenditure activity. Contracted services increased for an outside
contractor performing periodic through cleanings of the building. In 2021 The City installed many
touch free fixtures to help prevent the spread of Covid-19, which why expenditures are double in
2021.
BUDGET:
HERTAGE HALL
DEPARTMEW41940
11H712020
12JI412021
AOCT.
2019
2020
2021
11/3021
2022
%
0
ACCOUJTOESCRIPPON
ACTUAL
ACTUAL
ADOPTED
ACTUAL
ADOPTED
CHANGE
SUPPLIES
205
CLEA14NG SUPPLIES
$0
$0
$0
$0
$0
0,00%
210
OPERATING SUPPLIES - OTHER
67
138
400
50
300
-25.00%
230
BUILDING MATERIALS
0
0
0
0
0
0.00%
250
SALESTAX
0
0
0
0
0
0.00%
TOTAL SUPPLIES
S67
$138
$400
$50
$300
-25,00%
OTHER SERVICES & CHARGE
300
PROFESSIONAL SERVICES
4,762
273
4,000
1,006
3,000
-25.00%
309
CONTRACTSHNICES
6,421
5.455
8,000
6,901
8,000
0.00%
321
TELEPHONE
1,470
0
2,000
0
1,800
-10.00%
362
PROPERTY INSURANCE
789
844
1,500
1,097
1,500
0.00%
381
ELECTRICITY
4.267
4,308
5,000
4.286
4,750
-500%
383
GAS
1.177
1,092
1,700
893
1,500
-11,76%
385
WAT6LSEwERUTUMBS
847
926
850
M5
1,200
41.18%
400
REPARIVAINFENANCE- OTHER
335
345
2,500
355
2,500
0.00%
401
REPAWMAINRAN'CE-BULDINGS
19G72
6,844
5,000
40,920
8,000
60.00%
TOTAL OTHER SERVICES&CHARGES
$39,440
$20,087
$30,00
$56,403
$32.250
5.56%
CAPITAL OUTLAY
520
BUILDING WPROVBvETS
0
0
0
5,480
0
0.W%
580
OTHER EQUIRvBJTIIMPtOVBrFMS
0
0
0
0
0
0.00%
TOTAL CAPITAL OUTLAY
$0
$0
$0
$5,480
$0
0.00%
TOTALHERnAGEHALL $39,507 $20,225 $30,950 $61,933 $32,550 5.17%
20
Police
General Fund
ACTIVITY DESCRIPTION:
In 2018, the City of Gem Lake began contracting with the City of White Bear Lake's Police
Department to provide law enforcement services for the City. As part of the contract, they will serve
and protect the City as well as provide public education programs and services to the residents.
GOALS:
1. Provide effective law enforcement service to the City.
BUDGET COMMENTARY:
The 2022 budget is based on the contracted budget amount provided by the City of White Bear Lake's
Police Department.
BUDGET:
POLICE
DEPARTMB4r 42100
11/17/2020
12/14/2021
ACCT.
2019
2020
2021
11/30/21
2022
%
#
ACCOUNTDESCRIPTION
ACTUAL
ACTUAL
ADOPTED
ACTUAL
ADOPTED
CHANGE
OTHER SERVICES 8 CHARGES
305
REGULAR LAW EWORCEMadr
$63,234
$60,531
$85,400
$78,629
$91,200
6.79%
306
SPECIAL LAW ENFORCENFNT
0
0
0
0
0
0.00%
307
DISPATCH COSTS
809
547
0
0
3.500
0,00%
308
ADMINISTRATION
0
0
300
0
300
0.00%
309
MISMLAtEOUS
0
0
0
0
0
000%
TOTAL OTHER SERVICES & &CHARGES
$64,043
$81,076
$85,700
$78,629
$95,000
10.85%
TOTAL POLICE $64.043 $81.078 $85,700 $78,629 $95,000 10.85%
21
Fire Protection
General Fund
ACTIVITY DESCRIPTION:
The objective of the Fire Protection Department is to provide fire protection and prevention services.
The City of Gem Lake entered an agreement with the City of White Bear Lake for such services. The
contract also provides for site inspections and enforcement of fire codes through their Fire Marshal.
Paramedic and ambulance service is provided by the contract, but the cost of the service is not
included in the contract since it is billed as a fee -for -service to the individuals using the service.
GOALS:
1. Promote public education and information about fire prevention and safety.
2. Reduce property damage and loss due to fire.
3. Provide emergency medical assistance to all residents.
BUDGET COMMENTARY:
The City's contract amount is based on the White Bear Lake Fire Department 2022 budget less an
adjustment for 2020 actual expenditures compared to budget and multiplied by the City's percentage
of average population and average market valuation of the area served by the White Bear Lake Fire
Department.
BUDGET:
FIRE
DEPARTMB4r 42200
1111712020
12M412021
ACCT.
2019
2020
2021
1113021
2022
%
#
ACCOUNT DESCRIPTION
ACTUAL
ACTLIAL
ADOPrEO
ACTUAL
ADOPrm
GUNGE
OTHER SERVICM 8 CHARGES
308
ADMNUIRATKKJ
$0
$0
$0
$0
$0
0.00%
309
MSCFLLANEOUS
0
0
0
0
0
0.00%
311
FRESERVCE
15,700
18,935
$19,200
17,472
$22,593
17.67%
312
FIRE MARSHALL SERVICES
5,980
6,306
$6,450
5,911
$6.750
4.65%
TOTAL OTHER SHNC68 CHARGES
$21,680
$25.241
$25,650
S23,353
$29,343
14.40%
TOTAL FIRE $21,680 $25,241 $25,650 $23,383 $29,343 14.40%
22
Animal Control
General Fund
ACTIVITY DESCRIPTION:
The City of Gem Lake entered an agreement with a private company for their animal control services.
The contract is for service as needed.
GOALS:
1. Address animal issues within the City in a timely manner.
BUDGET COMMENTARY:
The 2022 budget was based on past expenditures.
BUDGET:
ANIMAL CONTROL
DEPARTMENT 42300
11/17/2020 12M412021
ACCT. 2019 2020 2021 1113021 2022 %
# ACCOUNTDESCRIFnON ACTUAL ACTUAL ADOPTED ACTUAL ADOPM CHAN
300
PROFESSIONAL SERVICES
$0
$o
$0
$0
$0
0.00%
309
MSCELLANEOIS
0
0
0
0
0
0.00%
323
ANIMAL RHNOVAL
0
0
400
0
400
0.00%
324
ANIMAL ENFORCEMENT
0
0
200
180
200
0.00%
TOTAL OTHER SSRVM & CHARGES
$0
$0
$600
$180
$600
0.00%
TOTAL ANIMAL CONTROL $0 $0 $600 $180 $800 0.00%
23
Building Inspections
General Fund
ACTIVITY DESCRIPTION:
The Code Enforcement Department issues all building permits for the City. This department provides
for the health, safety and welfare of the City residents by providing inspection services to ensure that
all residential, commercial, and industrial buildings comply with the Uniform Building Code and City
Ordinances.
GOALS:
1. Continue to provide timely and thorough inspections.
Provide inspections of the City to apprehend illegal construction activities, which are not
allowed or for which no permits have been issued.
BUDGET COMMENTARY:
The 2022 budget includes personnel costs related to hiring a part-time inspector to enforce city codes
related to building and development activities. This position was included in the 2021 budget, but was
not hired. Building inspections reduced to reflect less building activity estimated in 2022.
:I1I0IHZI1
BULDING INSPECTIONS
o®ARTMENT42401
1111712020
1211 1 21
ACCT.
2019
2020
2021
1160121
2022
%
#
AODOUNT DESCMFnON
ACTUAL
ACTUAL
ADOP
ACTUAL
AWP1E0
CHANGE
PB250NNELSEWMS
100
WAGES &SALARES
$0
$0
$12.500
$0
$12,500
0.00%
T80FORARY E4PLOYEES
0
0
0
0
0
0.00%
130
FICA CONTRBUnONS
0
0
956
0
956
0.00%
131
PERA CONTRBUTIONS
0
0
938
0
938
0.00%
135
HEALTH MURANCE
0
0
0
0
0
0.00%
150
WORNBTS CD,YPENSATION
0
0
185
0
185
0.00%
TOTAL PB2SONNEL SBWICES
$0
$0
$14,579
$0
$14,579
0.00%
OTHER SEW CES & CHARGES
313
BUILDWG INSPFLT %
21,490
7,245
16.000
8.414
14,000
-12.50%
309
MISMLAN OUS
0
0
0
0
0
0.00%
316
BULOING SECRETARY SEWM
1,752
4"
2,2W
1,328
2,500
13.64%
334
COAR1rERSBWM
210
70
0
2.520
0
0.00%
328
CODE DFORCBv13JT
0
0
0
0
0
0,00%
TOTAL 01HBi SERVICES& CHARGES
$23,452
$7,759
$18,200
$12,262
$16.500
-9.34%
CARTAL OUTLAY
570
FURMruw& E]UIPNFHT
0
0
5.000
0
4,000
-20.00%
TOTAL CARTAL OUTLAY
$0
$0
$5,000
$0
$4.000
-20.00%
TOTAL BULDMG INSPECT % $23,452 $7,759 ' $37,179 $12.262 $35,079 -7.15%
PKI
Road Maintenance
General Fund
ACTIVITY DESCRIPTION:
The Road and Bridge Department provide residents with safe and accessible transportation routes.
This department provides for all maintenance and repair of the City's roads. Routine road
maintenance is performed by White Bear Township public works staff or outside contractors by
contract.
GOALS:
1. Routine maintenance to assure long life of each street.
BUDGET COMMENTARY:
Most line items adjusted based on past expenditures. In 2019, the City adopted a boulevard tree
trimming policy, in which the City will trim any trees or bushes that interfere with pedestrian traffic and
vision of vehicle drivers. Based on past expenditures, $15,000 is estimated for tree trimming.
BUDGET:
ROAD MAINTENANCE
DEPARTMENT 43122
1-1117I20M w1M2021
AOCT. 2019 2020 2021 1 W=1 2022
# ACCOUNT DESCRIPTION ACTUAL ACn14L ADOPT® ACTUAL _ ADOPTED
211
CHENOCALS
$0
$0
$0
$0
$0
0.00%
210
OFL'31ATING SUM-ESOTHB2
0
0
0
0
0
0.00%
224
GRAVDJSTRffTMATERNL
0
0
0
0
0
0.00%
225
SALT/SAND
0
0
0
0
0
000%
228
SIGNS, SIGN REPA IR MATMALS
1,270
0
500
63
5W
000%
250
SALOTAX
0
0
0
0
0
0.00%
TOTAL SURLIES
$1,270
$0
$5D0
$63
$600
DM%
OTHER SEWICES & CHARGES
300
PROFESSIONAL SERVICES
0
0
0
0
0
0.00%
302
ENGNF NG FEES
298
13,8T
4,000
7,838
4,000
000%
308
ADMINISTRATDN
0
0
0
0
0
000%
309
MISCELLANDOUS
0
0
0
0
0
0.00%
327
WOES-STORMWATDR
0
0
0
0
0
0.00%
351
LEGAL NOTICES
0
0
0
0
0
0.00%
382
suW cr Y - STRffT LIGHTS
612
749
1,300
641
1.000
-23.08%
385
ROWMAINTENANCE
40
0
1,000
0
800
-20.00%
405
ROADMAINT@NNCBRD'AIR
130
3,919
15,000
20,429
15,0W
000%
406
BLVD.TREETRIM✓MG
0
14.280
8,0W
2,001
15,000
87.W%
433
DUESAEDSUBSCRIPrONS
0
0
1W
0
100
D,W%
TOTAL SERVICES&CHARGES
$1,080
$32,825
$29,400
$30.909
$35,900
22.11%
CARTAL OUTLAY
540
r AVY MACHNBWY UIRJDJT
0
0
0
0
0
0.00%
TOTAL CARTAL OUTLAY
$0
$0
$0
$0
$0
0A0%
TOTAL ROAD M4NTENANCE $2.350 $32,825 $29,900 $30,972 $M.400 21.74%
25
Ice & Snow Removal
General Fund
ACTIVITY DESCRIPTION:
The City's Ice and Snow activity is responsible for the control of ice and snow on City streets. The
activity provides control in a safe and cost effective manner, keeping in mind safety, budget, and
environmental concerns. The City contracts for this activity.
GOALS:
1. Remove snow as quickly as possible to provide all residents with safe access.
BUDGET COMMENTARY:
The budget for ice and snow control is based on past expenditures.
111119 9$
ICE & SNOW REMOVAL
DEPARTMENT 43126
11117/2020
12114/2021
AOCT,
2019
2020
2021
11/30/21
20U
%
#
ACxx10Tr DESCRIPTION
ACTUAL
ACTUAL
ADOPTED
ACTUAL
ADOPTED
CHANGE
SUPPLIES
225
SALTSAND
$14,211
$1,994
$17,000
$2,244
$15,000
-11 ]6%
210
OPERATING SUPPLIES - OTHER
0
0
0
0
0
0.00%
250
SALESTAX
0
0
0
0
0
0,00%
TOTAL SUPPLIES
$14,211
$1,994
$17,000
$2,244
$15,000
-11.76%
OTHI6R SERVICES & CHARGES
309
Ml5CEU-ANEDU8
0
0
0
0
0
0.00%
400
RFPAIR/NWNna4ANCE-OTHER
0
0
2,500
0
2,500
0.00%
404
REPAIR&MAMaWNCE-CONTRACTUAL
14,674
6,061
18,500
3,348
17,000
-8.11%
TOTAL OTHER SERVICES & CHARGES
$14.674
$6,061
$21,000
$3.348
$19,500
-7.14%
CAPITAL OUTLAY
540
HEAVY MACHNERYIEDUPhE4T
0
0
0
0
0
0.00%
TOTAL CAPITAL OUTLAY
$0
$0
$0
$0
$0
0.00%
TOTAL ICE &SNOW RBMIDVAL $28,865 $%D55 $38,000 $5,592 $34.500 -9.21%
26
Parks Maintenance
General Fund
ACTIVITY DESCRIPTION:
This department provides for all maintenance and upkeep of the City's parks system. Township
personnel, through a contract, perform all labor and provide the equipment for maintenance.
GOALS:
1. Routine maintenance of parks.
BUDGET COMMENTARY:
In 2019, a trail was constructed in the Villas of Gem Lake housing development and donated to the
City. For 2022, the City is budgeting $5,000 to pay for mowing, plowing and maintenance of the trail
and area around the trail.
The City does have plans to construct a sidewalk or pathway along County Road E to provide safer
pedestrian traffic.
BUDGET:
PARKMAINrEdANCE
DIPARTM ENT 4410
11117/2020
12/1412021
ACCT
2019
2020
2021
11/30/21
2022
%
#
ACCOUNT DE,SCRIPnON
ACTUAL
ACTUAL
ADCPrED
ACTUAL
AOOPrEJ
CHANGE
SUPFLES
211
CHEMICALS
$0
$0
$0
$0
$0
0.00%
210
OPERATING SUPPLIES - OTHER
0
0
0
68
0
0.00%
LANDSCAPNGMATEN+LS
0
0
0
0
0
0.00%
225
SIGNS, SIGN REPAIR MATERIALS
0
0
0
0
0
0.00%
250
SALES TAX
0
0
0
0
0
0.00%
TOTAL SURPUES
$0
$0
$0
$68
$0
0.00%
OTHER SERVICES & CHARGES
300
PROFESSIONAL SERVCES
0
0
0
0
0
0.00%
404
PARK MAINTENANCE -CONTRACTUAL
0
$1
5,000
(81)
5,000
0,00%
400
REPAIPJMAINTENANCE- OTHER
0
0
0
0
0
0.00%
309
MISCELLANEOUS
0
0
0
0
0
0.00%
TOTAL OFFER SERVICES & CHARGES
$0
$81
$5,000
(S81)
$5,000
0.00%
CAPRALOUTAY
540
HEAVY MACHINERY/EOURVIENT
0
0
0
0
0
0.00%
580
OTHER EOUPMENr/IMFROVFMIJB
0
0
0
0
0
0.00%
TOTAL CAPITAL OUn AY
$0
$0
$0
$0
SO
0.00%
TOTAL PART( MAINTENANCE $0 $81 $5,000 ($13) $5,000 0.00%
%YI
Operating Transfers
General Fund
ACTIVITY DESCRIPTION:
This department provides funds that will be moved to other City funds to finance other City projects or
activities.
GOALS:
1. Finance other future City projects with as little tax impact as possible on City property taxes.
BUDGET COMMENTARY:
In the past, the City transferred funds to finance future road improvements and the possible treatment
and prevention of the Emerald Ash Bore (EAB) and other unidentified projects. The transfer in 2019
was for the City's share of future improvement projects. In 2020 the City transferred $385,000 in
excess fund balance to close out to construction funds and set funds aside for future improvement
projects based on the City fund balance policy of maintaining 50% of the next year's operating budget
as reserves. In 2022 only $20,000 for future improvement projects is being budgeted.
BUDGET:
OPERATING TRANSFERS
DEPARTMENT 4900
11117121121)
12N412021
ACCT.
2019
2020
2021
11/30121
2022
%
# AOCOt1NT DESCRPTRNJ
ACTUAL
ACTUAL
ADOPT®
ACTUAL
ADOPTED
CHANGE
720 TRANSFERS Our
2007 Capital kprovemanl Bonds
$0
$0
$0
$0
$0
0.OD%
Improvement Fund -401
Road Inprovements
0
0
0
0
0
0.00%
EAB Treatrent/Prevention
0
0
0
0
0
0.00%
Building "rovementslReplsce rent
0
0
0
0
0
0.00%
Future Improvements
20,000
410,000
25,000
25,000
20,000
-20,00%
Skew a1k/Pz1h along County Road E
30,250
0
0
0
0
0.00%
Annexation Reserve Account
0
0
0
0
0
0.00%
City Flat Construction Fund - 402
0
0
0
0
0
0,00%
Sewer Fund -601
0
0
0
0
0
0.00%
TOTAL OPERATING TRANSFERS 50,250 410,000 25,000 25,000 20,000-20,00%
28
im
SPECIAL REVENUE FUNDS
29
PARK & PLAYGROUND FUND
SPECIAL REVENUE FUND
ACTIVITY DESCRIPTION:
The purpose of the Park & Playground Fund is to assist the City in meeting park acquisition and
development needs. Revenues are collected from developers or property owners that develop their
properties. Fees are based on assessed land value or number of lots available. Special Revenue
Funds, including the Park & Playground Fund use the modified accrual basis of accounting, that is
revenues are recognized when received and expenditure at the time the liability is incurred
GOALS'
1. Acquire and develop current and future parkland property.
2. Provide recreational facilities to all residents, including trails and walkways.
Revenue source is park dedication fees paid on new construction and/or developments, interest
earnings and any operating transfers. The transfer was from the General Fund and Improvement
Funds in the past, for the possible construction of a sidewalk along County Road E.
The only expenditure in the past was for engineering is for the construction of the sidewalk along
County Road E. In 2022 $5.000 is budgeted for the purchase of a bench and some trash/recycling
containers along the trail by the Villas of Gem Lake development.
cm
BUDGET:
201 PARK AND PLAYGROUND FUND
FWMUEBUDGEr
111IM020
12114/2021
ACCT..
2019
2020
2021
11Bm1
2022
# ACCOUNT DESCRIPTION
ACTUAL
ACTUAL
ADOPTED
ACTUAL
ADOPTED
CHANGE
MSCPIJANEOUS
33604 GRANTS
$0
$0
$0
$0
$0
0.00%.
34985 PARK DEDICATION FEES
0
0
0
0
0
0.00%
36210 INTEREST INCOW
809
710
400
315
400
0.00%
36200 MSCEI-ANEOUS
0
0
0
0
0
0.00%.
39200 TRANSFERS IN
30,250
0
0
0
0
0.00%
TOTAL MISCELLANEOUS
$31,059
$710
$400
$315
$400
0.00%
TOTAL REVBJUES
$31,059
$710
$400
$315
$400
000%
EKPENORURE BUDGET
SUPPLIES
210 OPERATING SUFFLIE-OTHER
$0
$0
$0
$0
$0
0.00%
235 LANDSCAPING N4ATBiALS
0
0
0
0
0
0.00%
226 SIGNS &SON TVNTERALS
0
0
0
0
0
0.00%
250 SALES TAX
0
0
0
0
0
0,00%
TOTAL SUPPLIES
$0
$0
$0
$0
$0
0,00%
OTHER SERVICES&CHARGE
300 PROFESIONAL SERVICES
5,000
(3,200)
0,
0
0
0,00%
302 ENGINEERING FEE
12,720
50
0
0
0
0.00%
304 LEGAL FEES
0.
0
0
0
0
0.00%
300 PROFESIONAL SERVICES
0
0
0
0
0
000%
400 REPAIRMAINTFNANCE-OTHER
0
0
0
0
0
0001%
540 EOUIPWNT
0
0
0
0
0
000%
TOTAL OTHER SERVICE&CHARGES
$17,720
($3,150)
$0
$0
$0.
000%
GARTAL OULAY
510 LAND
0
0
0
0
0
000%
580 OTHER IMPROVWEMS
0
4,482
2,000
0
5,000
150.00%
720 TRANSFERS OUT
0'
0
0
0
0
0,00%
TOTAL CAPITAL OUTLAY
$0
$4,482.
$2.000
$0.
$5,000
15000%
TOTAL EXPENDITURE
$17720
$1332
$2,000
$0
$5,000
150.00%
. FUND BALANCE- JANUARY1
$31,978
$45,317
$44,695�
$44,695
$45,010
IXCES REVENUE OVER EXFENDMUR
$13,339
($622).
($1,600)
$315
($4,600),
FUND BALANCE-DECEN9ER 31
$45,317
$44,695'
$43,095
$45,010
$40,410
-623%
FUTUREIMPACTS:
The future budget impacts will depend on the type and scope of park and playground improvements.
31
. v•u. �.n.
THIS PAGE INTENTIONALLY LEFT BLANK
32
DEBT SERVICE FUNDS
33
DEBT SERVICE FUNDS
DESCRIPTION'
The Debt Service Funds repay the outstanding debt obligations of the City of Gem Lake. Debt service
funds use the modified accrual basis of accounting; however, the cash basis of accounting will be used
for budgetary purposes only. The cash basis is used for budgeting to ensure that sufficient cash will be
available to make required payments on the City's bonded indebtedness.
GOALS:
Retire all debt in a timely basis as scheduled.
MEASURABLE WORKLOAD DATA:
Bond Rating
Dec. 31 Debt Outstanding
(In thousands)
Net Debt Per Capita
DEBT LIMITATIONS:
2019
2020
2021
2021
ACTUAL
ACTUAL
ACTUAL
ESTIMATED
Non -Rated
Non -Rated
Non -Rated
Non -Rated
$1,250
$1,160
$1,065
$960
$2,796
$2,555
$1,987
$1,791
All Minnesota municipalities (counties, cities, towns and school districts) are subject to statutory "net
debt" limitations under the provisions of Minnesota Statutes, Section 475.53. Under this provision, the
legal debt limit is 3.0% of the assessor's market value of the municipalities' tax base. Bond issues
covered by this limit are those that are financed by property taxes unless at least 20% of the annual
debt service costs are financed by special assessments or tax increments. At present, the City has one
bond issue that is subject to the debt limit: the 2015 G. O. Refunding Bonds. The City's current legal
debt limit and debt margin is as follows:
Legal Debt Limit (3% of Estimated Market Value) $4,198,017
Less: Outstanding Debt Subject to Limit (470,000)
Legal Debt Margin as of January 1, 2022 $3,728,017
BUDGET COMMENTARY:
The City's debt consists of a capital improvement plan bond for the construction of Heritage Hall, which
is repaid from a property tax levy and was refunded with the 2015 G. O. Refunding Bond. In 2018, the
34
City issued improvement bonds with a principal of $660,000.00. In 2013, the City paid off the
outstanding principal balance of its 2004A and 2006A improvement bonds.
BUDGET:
DEBT SERVICE FUNDS SUMMARY
REVENUEBUDGEr
IIMM020
-
12M412021
ACCT.
2019
2020
2021
11130/21
2022
%
# ACMUWDESCHM10N
ACTUAL
ACTUAL
ADOPTED
ACTUAL
ADOPTED
CHANGE
PROPERTY TAXES
31001 CURRENTTAXES
$71,415
$78.223
$87.436
$85,739
$84,777
-3.04%.
31002 DELINQUEM TAXES
880
4.929
0
2
0
0.00%I
31003 FISCAL DISPARITY TAX
1407
1.764
2,505
2,155
2,505
0.00%..
31004 PENALTIES & INTEREST
0
(36)
0
0
0 j
0,00%'.
TOTAL PROPERTY TAXES
$73,702
$84,880
$89,941
$87,896
$87,282
-2.98%
SPECAL ASSESSMENTS
36101 SPECIAL ASSESSMENTS
0
0
0
0
60,200
0,00%
36102 DELINQUENT SPECIAL ASSESSMENTS
0
0
0
0.
0
0,00%
36103 R3NALTIES & INTEREST
0
0
0
0
0
0.00%
36104 SPECAL ASSESSMENTS -PREPAIDSNR
0
0
0
0
0
0.00%
TOTAL FNES & FORFErS
$0
$0
$0
$0
$60.200
0,00%
MSCELLANEOU.S
35210 INN RESTEARNINGS
1,704
1,414
550
861
5N
0.00%
39000,MISCE.LANEDUS
0
0
0
0
0
0.00%.
39200 BOEDPROCEED6
0
379
0
0
0
0.00%
39300 TRANSFERS IN
0
0
0
0
0
0.00%
TOTAL MISCELLANEOUS
$1,704
$1,793
$550
$861
$550
0.00%
TOTAL REVENUES
$75,406
$86,673
$90,491
$88,757
$148,032
63.59%,
IXPFNDRUREBUDGEr
'CAPITAL OURAY
601 'BOND PRINCIPAL
65,000
90,000
95,000
95,000
105.000
10.53%
602 BOND INTEREST
38.883
36,165
34,065
34,065
31660
-7,06%
603 FISCAL AGENT FEES
2,950
7,400
2,200
375
3,200
45,45%
701 MISCE-LANECUS
0
0
0
0
0
0.00%
720 . TRANSFERS OUT
0
0
0
0'
0
0.00%
TOTAL CAPITAL WrLAY
$106,833
$133,565
$131,265
$129."0
$139,860
6S5%
TOTAL ExPSDIPURES
$106.833
$133,565
$131,265
$129,440
$139,860
6.55%
FUND BALANCE-JANUARY 1 -
$87,699
$56,272
$9,380
$9,380
($31,303)
EXCESS REVENUE OVER EXPENDITURES
($31,42])
($4fi,8H2)�
1$40,774)
($40,683)
$8,172
FEND BALANCE-DBORMM31
$56,272
$9,380�
($31,394)
($31,303)
($23,131)
-26.32%
401
2015 REFUNDING CAPITAL IMPROVEMENT PLAN BOND FUND
DEPARTMENT:
2015 Refunding Capital Improvement Plan Bond
SUPERVISOR:
Finance Officer
FUND #:
304
ACTIVITY #:
4700
The 2007 Capital Improvement Plan Bonds were issued to finance the construction of Heritage Hall
and refunded in 2015.
GOALS:
1. Pay debt payments on a timely basis as scheduled.
MEASURABLE WORKLOAD DATA
2019
ACTUAL
Bond Principal Retired
$65,000
Bond Interest Paid
$14,828
Property Tax Levy
Collected
$70,844
DEBT PAYMENT SCHEDULE
JAN. 1 DEBT
YEAR DUE
OUTSTANDING
2022
$470,000.00
2023
$405,000.00
2024
$340,000.00
2025
$275,000.00
2026
$210,000.00
2027
$140,000.00
2028
$70,000.00
2020
2021
ACTUAL
ACTUAL
$60,000
$60,000
$13,765
$12,640
$74,312
$77,165
PRINCIPAL DUE
$65,000.00
$65,000.00
$65,000.00
$65,000.00
$70,000.00
$70,000.00
$70,000.00
36
2021
ESTIMATE
$60,000
$12,640
$77,267
INTEREST DUE
$11,358.75
$9,928.75
$8,401.25
$6,776.25
$4,987.50
$3,045.00
$1,015.00
BUDGET COMMENTARY:
This fund will receive its revenue from a property tax
levy.
Annual debt service payments are the only expenditures
budgeted in this fund.
The 2007 Capital Improvement Plan Bonds were advance refunded by the 2015 General Obligation
Refunding Bonds for principal beginning in 2017.
BUDGET:
304 -2015 REFUNDING BOND(FORMERLY 2007 CAPITAL IMPROVEMENT
PLAN BONDS),
REVSCEBUDGET
11/17/2020
121412021
ACCT 2019
2020
2021
11130M
2022
%
# ACOOIMT DESCRIPTON ACTUAL
ACTUAL
ADOPTED
ACTUAL
ADOPTED CHANGE
PROPERTY TAXES
31001 CURRENT TAXES $70.944
$74,312
$78,666
$77.165
$77,267
-ile%
31002 DELNOUENTTAXES 880
4,890
0
2
0
0.00%
31003 FSCAL DISPARmES TAXES 1,396
1,676
2.210
1,940
2,210
0,00%
31004 PENALTIES & INTEREST 0
(36)
0
0
0
0.00%
TOTAL FINES & FORFEITS $73.120
$80,842
$80,876
$79,107
$79,477
-1.73%,
MSCELANEOUS
36210 NTERESTEARNINGS 2,090
1,214.
500
633
500
0.00%
39100 BOND PROCEEDS 0
0
0
0
0
0.00%
39200'TRANSFERS IN 0
0
0
0
0
0.00%
TOTAL MSCELANEDU5 $2,090
$1,214
$500
$633
$500.
0.00%
TOTAL REVENUES $75,210
$82,056
$81,376 '
$79.740
$79,977
-1.72%
EXPENDITURE BUDGET
CAPITAL OUTLAY
600 BONDPRNUPAL $65,000
$60.000
$60000
$60.000
$65,000
8,33%
610 BOND MEREST 14,827
13.765
12,640
12,640
11,360
-10.13%
620 FISCAL AGENT FEES 1,425
4,050
1,500
375
2,000
33.33%
720 TRANSFERS OUT 0
0
0
0
0
0.00%
TOTAL CAPITAL OUTLAY $81,252
$77,815
$74,140
$73,015
$78,360
5,69%
TOTAL EXPE4Dm1RE8 $81252
$77,815
$74,140
$73,015
$78.360
5,69%
FUND BALANCE -JANUARY 1
$130,944
$124,902
$129,143 '
$129,143
$135,868
EXCESS REVENUE OVER ERPFPOnURES
($6,042)',
$4,241
$7,236
$6,725
$1,617
FUNDBALANCE-DECEdBER31
$124,902
$129,143'
$136,379
$135,868
$137,485 0.81%
37
2018 IMPROVEMENT BOND FUND
DEPARTMENT:
2018 Improvement Bond
SUPERVISOR:
Finance Officer
FUND #:
305
ACTIVITY #:
4700
ACTIVITY DESCRIPTION:
The 2018 Improvement Bonds were issued to finance the reconstruction of Scheuneman Road in the
business district and to extend water and sanitary sewer in the area.
GOALS:
Pay debt payments on a timely basis as scheduled.
MEASURABLE WORKLOAD DATA
2019
2020
2021
2022
ACTUAL
ACTUAL
ACTUAL
ESTIMATE
Bond Principal Retired
$0.00
$30,000
$36,000
$40,000
Bond Interest Paid
$24,056
$22,400
$21,425
$20,300
Property Tax Levy
Collected
$571
$3,911
$8,574
$7,510
Special Assessments
Collected
$71,151
$63,458
$58,556
$60,200
DEBT PAYMENT SCHEDULE:
JAN. 1 DEBT
YEAR DUE OUTSTANDING
PRINCIPAL DUE
INTEREST DUE
2022 $595,000.00
$40,000.00
$20,300.00
2023 $555,000.00
$40,000.00
$19,100.00
2024 $615,000.00
$40,000.00
$17,900.00
2025 $475,000.00
$40,000.00
$16,700.00
2026 $435,000.00
$40,000.00
$15,500.00
2027 $395,000.00
$45,000.00
$14,226.00
2028 $350,000.00
$45,000.00
$12,875.00
2029 $305,000.00
$45,000.00
$11,300.00
2030 $260,000.00
$50,000.00
$9,400.00
2031 $210,000.00
$60,000.00
$7,400.00
2032 $160,000.00
$50,000.00
$5,400.00
2033 $110,000.00
$55,000.00
$3,300.00
2034 $55,000.00
$55,000.00
$1,100.00
38
BUDGET COMMENTARY:
This fund will receive its revenue from a property tax levy and special assessments.
Annual debt service payments are the only expenditures budgeted in this fund.
BUDGET:
305 2018IMPROVHr1FMBONDS
REVENUE BUDGET 1111712020
12114/2021
AMT. 2019 2020 2021 11/30/21
2022
%
# ACCOUNT DESCRIPFION ACTUAL ACTUAL ADOPTED ACTUAL
ADOPTED
CHANGE
PROPERTY TAXES
31001 CURRENr TAXES $571 $3,911 $8,770 $8,574
$7,510
-14,37%
31002 DELINQUENT TAXES 0 39 0 0
0
0,00%
31003 FISCAL DISPARITIES TAXES 11 88 295 215
295
0.00%
31004 PENALTIES & INTEREST 0 0 0.. 0
0
0.00%
TOTAL FINES & FORFETTS $682 $4,038 $9,065 $8,789 $7,805
SPECIAL ASSESSMENTS
36101. SPECIAL ASSESSMENTS - CURRENT
71,151
63.458
61,830
$58.556
60,200
-2.64%
36102 SPECIAL ASSESSMENTS - DELINQUENT
0
9,248
0
0
0
000%
36103 PENALTIES & INTEREST
828
1842
0
0
0
0.00%
36104 SPECALASSESSMENTS-PRREPAIDISNR
0
0
0
0
0
0A0%
TOTAL FINES & FORFEITS
$71,979
$74,548
$61,830
$58,556
$60,200
-2.64%
MISCELLANEOUS
36210INTERESTEARNINGS
(386)
200
50
228
50
0,00%
39100 BOND PROCEEDS
0
379
0'
0,
0
0.00%
39200 TRANSFERS IN
0
0
0
0
0
0,00%
TOTAL MSCE-LANEOUS
($386)
$579
$50
$228
$50
0.00%
TOTAL REVENUES $72.175 $79,165 $70,945 $67,573 $68,055 407%.
EXPENDITURE BUDGET
CAPITAL OUTLAY
600
BONDMINCIPAL
$0
$30,000
$35,000
$35,000
$40.000
1429%
610
BOND INTEREST
24,056
22,400
21,425
21,425
20.300
-5,25%,
620
FISCALAGENr FEES
1,525
3.350
700
0
1.200
71A3%
720
TRANSFERS OUT
0
a
0'
0
0
000%
TOTAL CAPITAL OUTLAY
$25.581
$56,750
$57.125
$56,425
$61,600
7.66%
TOTAL EXPENDITURES $25,581 $56,750 $57.125 $56,425 $61,500 7.66%
FUND BALANCE-JANUARY1 $12,631
$59.225
$82,640'
$82.640
$93.788
EXCESS REVENUE OVER EXPENDITURES $46,694
$23.415
$13,820
$11,148
$6.555
FUNDBALANCE-DECEMBEd31 $59.225
$82.640
$96,460
$93.788
$100,343 4.03%
39
THIS PAGE INTENTIONALLY LEFT BLANK
40
CAPITAL IMPROVEMENT
FUNDS
41
CAPITAL IMPROVEMENT FUNDS
ACTIVITY DESCRIPTION:
The Capital Improvement Funds pay the construction costs of the City's infrastructure
improvements. Capital improvement funds use the modified accrual basis of accounting;
however, the cash basis of accounting will be used for budgetary purposes only. The cash
basis is used for budgeting to ensure that sufficient cash will be available to make all required
payments.
GOALS:
1. Construct and replace the City's infrastructure on a timely basis, as scheduled or as
needed.
MEASURABLE WORKLOAD DATA:
See the individual funds for their service levels.
BUDGET COMMENTARY:
See the individual funds for budget explanations.
42
BUDGET:
CAPITAL IMPROVIMIENT FUND SUMMARY
'REVS UEBUDGET
11/1712020
1211412021
ACCT
2019
2020
2021
11130/21
2022
%
# ACCOUNT DESCRIPTION
ACTUAL
ACTUAL
ADOPTED
ACTUAL
ADOPTED
CHANGE
SFE:IALASSESSNENTS
36101 SFECIALASSESSN&NT'S
$48,121
$40,312
$39,680
$38,413
$38,000
-4.23%
36102 D8INOUENTSP IALASSESSNIFNTS
$669
$1,338
$0
$0
$0
0.00%
36103 P[-NALTIES&INTEREST
$609
$353
$0
$0
$0
000%
36104 SPECIAL ASSESSME S- PREPAID/SNR
$1,700
$0
$0
$5,366
$0
0.00%
TOTAL SFECIALASSESSMENTS
$50,999
$42,003
$39,680
$43,779
$38.000
-4.23%
MISCMLANEOUS
36210 WERESTEARNINGS
3P84
901
1,750
3.311
2,000
1429%
36200 MISCE_LANEOUS
0
0
0
0
0
u0%
39100 BOND PROCEEDS
0
0
0
0
0
000%
39200 TRANSFERS IN
20,000
409,999
25,000
25,000
20,000
-20.00%
TOTAL MISCS-IANEOUS
$23,B84
$410,900
$26,750
$28,311
$22,000
-17.78%
TOTAL REVENUES
$74,883
$452,903
$66.430
$72,090
$60,000
-968%
EXPENDINREBUDGET
.OTHER SERVICES & CHARGES
302 ENGINEERING FEM
0
8,853
0
23,741
10.000
000%
304 LEGAL FEES
0
0
0
266
0
000%
335 ARCHITECT FEES
0
0
0
0
0
0.00%
308 OTHERPROFESSIONALSFRVICE
0
0
0
0
0
0.00%
309 IMISCELU+NMUS
0
0
0
0
0
0.00%
310 CONFI R NCEREGISRATIONS
0
0
0
0
0
0.00%
333 MEETING PREPARATION
0
0
0
0
0
0.00%
351 LEGAL NOTICE PUBICATIONS
0
0
0
0
0
0.00%
610 INTMIMT
0
0
0
0
0
000%
620 FISCAL AGBNT FE
0
0
0
0
0
000%
TOTAL OTHER SE CM CHARGES
$0
$8,853
$0
$23.996
$10,000.
000%
... CAPITAL OURAY
531 OTHIM MPROVWENTS
0
108
0
81,967
100,000
000%
520 BUILONG CONSTRUCTION
0
0
0
0
0
0,00%
720 OPMATING TRANSFERS
58,890
0
0
0
0
0.00%
TOTAL CAPITAL OUMY
$58.890
$108
$0.
$81,967
$100,000
0,00%',
TOTAL EXPENDITURES $58,890 $8,961 $0 $105,963 $110,000 000%
'FUNDBALANCE-JANUARY1
($15,584)
$409
$444,351 '
$444,351
$410,478
EXCESSREVEJUEOVEREXPENDINRES
$15.993
$03.942
$66.430
($33,873)
($50000)
FUND BALANCE-DIMWBFR31
$409
$444,351
$510,781
$410.478
$360,478.-29.43%
43
IMPROVEMENTFUND
DEPARTMENT:
Improvement Construction
SUPERVISOR:
City Engineer
FUND #:
401
ACTIVITY #:
4800
ACTIVITY DESCRIPTION:
The Improvement Fund was established for current and future improvement projects within the City.
GOALS:
None.
MEASURABLE WORKLOAD DATA:
2019 2020 2021 2022
ACTUAL ACTUAL ACTUAL ESTIMATED
Since this fund was closed out, there is no measurable workload data.
BUDGET COMMENTARY:
The major revenue source in the past was transfers of excess funds from the General Fund to help
finance future building improvements and to set funds aside for possible emerald ash bore tree
replacementitreatments. The City is budgeting a transfer from the General Fund to the
Improvement Fund in 2019, 2020, 2021, and 2022 to help fund future project. The expenditures in
2021 was to study drainage along Scheuneman Road and in 2022 the City is planning on some
storm water improvements along Scheuneman Road based on that study.
44
BUDGET:
401 IMPROVIWI FUND
REVEJUESUDGET
11117/2020
12ilV2021
A=
2019
2020
2021
11I30W
2022
%
# ACCOUNT DESCRIPTION
ACTUAL
ACTUAL
ADOPTED
ACTUAL
ADOPTED
CHANGE
SPECIAL ASSESSMENTS
36101 SPECIALASSESSM8NT5-CURRENT
$0
$40,312
$0
$38,413
$38.000
000%
36102 SPECAL ASSESSMENTS - DELNQUENT
0
1.338
0
0
0
0.00%
36103 PENALTIES &INTEREST
0
353
0
0
0
0.00%.
36104 SHI ASSESSMENTS-PRERAII
0
0
0
5,360
0
0.00%
TOTAL SPECIAL ASSESSMENTS
$0
$42,003
$0
$43,179
$38,000
0,00%
MISCS-LANEDUS
36210 INTERFSTEARNINGS
$5.654
$901
$2,000
$3,311
$2.000
000%
36200 MISCELLANEOUS
0
0
0
0
0
0,00%
39100 BOND PROCEE)S
0
0
0
0
0
0,00%
39200 TRANSFERS IN
Road "rwements
0
0
0
0
0
0.00%.
EAB Treatreenl/Prevention
0
0
0
0
0
0.00%..
Building IeryrovenenWReplaceruent
0
0
0
0
0
0.00%
Future InTrovereents
20,000
175,771
25,000
25,000
20,000
-20.00%
TOTALMISCEIIANEDUS
$25,654
$176,672
$27,000
$28.311
$22,000
-18.52%
TOTAL REVENUES
$25.654
$218.675
$27.000
$72,090
$60,000
122.22%
E(PENDITURE BUDGET
OT SERVICES &CHARGES
302
ENGINHTUNG FEES
0
8,853
0
23,741
10,000
000%
304
LEGAL FEES
0
0
0
255
0
000%
TOTAL OTHER SERVICES&CHARGES
$0
$8.853
$0
$23,996
$10,000
0.00%
CAPITAL OURAV
531
bTEERIMPROVEMENTS
0
108
0
81.967
100,000
000%
WATER I1
0
0
0
0
0
000%
720
OP TING TRANSFERS
TOTAL CAWAL OUTLAY
$0
$108
$0
$81,967
$100.000
0,00%
TOTAL IXPENOfNRES
$0
$8,961
$0
$105,963
$110,000
0.00%
FUND BALANCE-JANUAW1
$216,634
$242.288
$452,002
$452,002
$418,129
IXCLSS REVENUE OVER IXP DRURES
$25,654
$209,714
$27,000
($33,873)
($50,000)
FUND BALANCE - DECEMBER 31
$242,288
$462,002
$479,002
$418,129
$368,129
-23.15%
45
SCHEUNEMAN ROAD IMPROVEMENT FUND
DEPARTMENT:
Scheuneman Road Improvement
SUPERVISOR:
City Engineer
FUND #:
403
ACTIVITY #:
4800
ACTIVITY DESCRIPTION:
The Scheuneman Road Improvement fund recorded bond proceeds and sewer improvement and
road resurfacing costs on Scheuneman Road.
GOALS:
None.
MEASURABLE WORKLOAD DATA:
2019 2020 2021 2022
ACTUAL ACTUAL ACTUAL ESTIMATED
No service levels have been established for this fund.
BUDGET COMMENTAR
This fund in the past paid for the installation of a sanitary sewer line down Scheuneman Road and to
reconstruct the street. The City Issued bonds to finance the project and collected special
assessments from the benefitting properties. The last special assessment payment was made in
2015.
The City extended the sanitary sewer line and water mains all the way down Scheuneman Road
through the business district and reconstructing the street with storm water improvements. The
revenue source will be from special assessments on benefitting properties; however, there could be
a City contribution to the project in the form of a property tax levy and/or use of City reserves. The
City issued $660,000.00 in improvement bonds to fund this project in 2018.
This fund was closed in 2020 through an operating transfer from the General Fund
46
BUDGET:
403 SCHBNEVIANBOADIMPROVBdBNr
FEVMUEBUDGET
1111M020
101NM21
ACCT
2019
2D20
2022 '
11/30121
2022
%
# ACCOUNT DESCRPTON
ACTUAL
ACTUAL
ADOPTED r
ACTUAL
ADOPTED
CHANGE
SFECALASSESSMBNTS
M101 SPECIAL ASSESSMENTS-Wffl N
$0
$0
$0
$0
$0
000%
36102 SPE AL ASSESSMENTS - MINOUENT
0
0
0
0
0
000%
36103 PENALTIES&INTEREST
0
0
0
0
0
0.00%
36104, SPECAL ASSESSIWNTS- PREPAIDISNR
0
0
0
0
0
0.00%
TOTALSR3;IALASSESShi-MS
$0
$0
$0
$0
$0
0,00%
MSCALANEOU$
' W2101NTERMTFAMINGS
1,012
0
250
0
0
-100,00%
36200
0
0
0
0
0
0.00%
39100 BOND IMDS
0
0
0
0
0
0.00%
39200 TRANSFEFS IN
0
2.210
0
0
0
0.00%
TOTAL MSCB.LANEOUR
$1,012
$2,210
$250
$0
$0
-100A0%
TOTAL REVENUES
$1,012
$2,210
$250
$0
$0
-100.00%
IXPENIXNREBUOGET
OTHER SERVICES & CHARGES
302
ENGINE MFEES
0
0
0
0
0
000%
304
LEGAL FEES
0
0
0
0
0
0.00%
TOTAL OTfEN SERVICES&CHARGES
$0
$0
$D
$0
$0
0,00%
CAPITAL OUTLAY-
531
OTHEiIM OVBvBdFS
58,890
0
0
0
0
000%
720
OPFRATIIJGIMNSFBYS
0
0
0
0
0
9.00%
TOTAL CAPITAL OUTLAY
$58.890
$0
$0
$0
$0
0.00%
TOTAL EXFENWURES
$58,890
$0
$0
$0
$0
0.00%
FUND BALANCE-AANUARY 1
$55,668
($2,210)
$0
$0
$0
B(CESSR BRUE OVER al BN IRFS
($57,878)
$2,210
$250
$0
$0
FUTUREIMPACTS:
There are no future impacts at this time for this fund.
47
HOFFMAN ROAD IMPROVEMENT FUND
DEPARTMENT: Hoffman Road Improvement
SUPERVISOR: City Engineer
FUND #: 404
ACTIVITY #: 4800
ACTIVITY DESCRIPTION:
The Hoffman Road Improvement Fund is used to provide the City's share of future road
improvements/maintenance on Hoffman Road.
GOALS:
1. Improve and maintain Hoffman Road on timely basis.
2. The City extended municipal water into the business district to help with redevelopment
efforts.
MEASURABLE WORKLOAD DATA:
2019 2020 2021 2022
ACTUAL ACTUAL ACTUAL ESTIMATED
No service levels have been established for this fund.
BUDGET COMMENTARY:
Current revenue sources include special assessments on benefitting properties for extending
municipal water in 2015.
Expenditures in 2015 and 2016 were for extending municipal water into the business district area
from Hoffman Road.
This fund was closed in 2020 through an operating transfer from the General Fund.
M
BUDGET:
404 HOFFMAN ROAD IMPROVBMENr
REVMUEBUDGET
A=,
# ACCOUNT DESCRIPTION
2019
ACTUAL
2020
A"L
11HT2020
2022
ADOPT®
11/3 M
ACTUAL
M412021
2022
ADOPTED
%
CHANGE
SPECAL ASSESSNENr3
M101 SPECAL ASSESSNE CURRBNT
48,121
0
39,680
0
0
-100.00%
36102 SPECIAL ASSESSMENTS - DSUNQIJT
669
0
0
0
0
000%
36103 F NALTIES & INTIMBST
509
0
0
0
0
0.00%.
36104 SPKIALASSESSMENTS-PSHRAIWSNR
1,700
0
0
0
0
om%
TOTAL SPECWLASSESSMSM
$50.999
$0
$39,880
$0
$0
-10000%
MSCELLANEOUS
36210 1M ESTFARNINGS
($2,782)
$0
($500)
$0
$0
-100.00%
36200 MSCH-LANBOUS
0
0
0
0
0
000%
39100 BOND FROCIEDS
0
0
0
0
0
000%
39200 TRANSFERS IN
0
232,018
0
0
0
000%
TOTAL MSCGI NBOUS
($2,782)
$232,018
($500)
$0
$0
-100.00%
TOTAL REVENUES
$48,217
V32,018
$39.180
$0
$0
-100.00E
EXPENDRUREBUDGET
OTHM S03VICES & CHARGES
302
ENGINE NG FEES
0
0
0
0
0
0.00%
304
LMAL FRS
0
0
0
0
0
000E
308
ACMMSTRATION
0
0
0
0
0
0.00%
361
LEGAL NOTICE
0
0
0
0
0
0.00%
309
MSCB-LANBDOS
0
0
0
0
0
0,00%
TOTAL OTIERSEVICES&CHARGES
$0
$0
SO
$0
$0
000%
CARTAL OUTLAY
531
OTHM INPROVE.RM
0
0
0
0
0
om%
720
OPERATING TRANSFERS
0
0
0
0
0
0.0y
TOTAL CARTAL OUTLAY
$0.
$0
$0
$0
$0
0,I)VA
TOTAL EXPE&TUI $0 $0 $0 $0 $0 0.00%
FUND BALANCE-JANUARY 1
($280,235)
($232,018)
$0 $0
$0
EXCESS REVIENUEOVER IXFEIIxNRM
$48.217
$232,018
$39.180 $0
$0
FUND BALANCE- DBCMM 31
($232,018)
$0
$39,180 $0
$0-10000%
FUTUREIMPACTS:
Future impacts would be the cost of the improvements/maintenance on Hoffman Road. Extending
water into the business district will result in the City maintaining an Enterprise Fund for its water
operations in the future, as businesses connect to the new water system and/or the system
expands.
49
THIS PAGE INTENTIONALLY LEFT BLANK
50
ENTERPRISE FUNDS
51
ENTERPRISE FUNDS
ACTIVITY DESCRIPTION:
The Enterprise Funds are established to finance and account for the acquisition, operation, and
maintenance of govemmental facilities and services, which are entirely or predominantly self-
supporting by user charges. The City operates two Enterprise Funds. The accrual basis of
accounting is used for these funds. However, for budget purposes capital outlay items are recorded
as expenses. This page is a summary of the Enterprise Funds.
GOALS:
See the individual funds for their goals.
MEASURABLE WORKLOAD DATA:
See individual funds for their measurable workload data.
BUDGET COMMENTARY:
The main revenue source for all Enterprise Funds is the quarterly utility billings to system users.
See individual funds for budget explanations and charges.
52
BUDGET:
ENTHtPWSENNO$UMMARY
REVENUEBUOGFT
1111712020
121IW2021
ACCT
2019
2020
2021
1100/2021
2022
%
# ACCOUNT OESCRIPRON
ACTUAL
ACTUAL
ADOTTEO
ACTUAL
AMIFTED
CHANGE
CHARGES FOR SERVCES
344101 LOCAL CONNECTION CHARGES
$19,135
$4,763
$1,500
SO
$1000
-33.331.
34500 ENT6ERiISE REVENUES-RESIDENTWL
1%.36
35217
27,000
36,667
45,090
6700%
34600 EMIIiR26E REVPIUES- COMAFROWL
25.000
31.196
32000
24240
32.000
000%
34640 CFRTFIM SENrd2 REVENUES
6.693
79
2000
0
2,000
000%
34650 FE44LTIE5&INTEAFST
1602
2,230
1,200
3.284
1200
0.00%
I TOTAL CHARGES FOR S6NICES
$71,46.
$73,485
$63]O0
$64,191
$81,.90
2761%
SPECIAL ASSESSMENTS
36101SPECAL ASSESSMENTS
0
0
O
0
0
000%
36102 DELINQUENT SPECAL ASSESSMENTS
0
0
0
0
0
0OLM,
36103 FENALlFS. INTEREST
0
0
0
0
0
000%
TOTAL SPECIAL ASSE5.8
$0
$0
SO
$0
$0
000%
MISCELLANEO
36200 MSCELLANWUS
151229
0
0
O
0
0.00%.
36210 INTERESTINCCME
8,866
5831
2.050
2,654
2050,
000%
39200 OF'fr MNG TRANSFERS
0
0
0
0
0
0.OVA
TOTAL MISCELLANEOUS
$160.115
$5531
$2.0.
$2654
$2,050
000%
TOTAL REVENUES 82315Bt $]9,318 $65 ]5O $66,845 $83,340 26.75%
201
210
212
250
EXPENDRURE BUDGET
BURLIFS
OFFICESURRIES
OP MNG SUFRIE$
'POSTAGE
SALES TAX
0
0
0
0
0
o
0
0
200
O
2.
0
0
0
0
0
200
0
250
0
000%
000°k
000%
000%
TOTAL SUPPLIES
$0
$0
$450
$0
$450.
0.00%'
1 01HER SERVICES B CHARGES
301
AUDITING . ACCOUNTING SERVICES
2,800
2885
3.000
O
5,000
6B67%
302
ENGINE R3 F.
0
12738
6,000
(4104).
5,0.
000%
318
M. GES. CHARGES
24,903
33913
3$090
41,666
42600
960%
S.
LOCATES
102
189
800
131
B00
0.00%
329
FINANCIAL SEVI
0
RS.9)
1,000
407
1,000
000%
334
COMPUTERSE ICES
O
0.
500
0
500.
000%
400
REFAIW MAINTENANCE
21,790
0'
5000
0
5,000
0,00%
420
OETRECATON
20590
29,535
41.0
0
31500
-24.10%
433
DOES. SUBSCRIPTIONS
0
D
0
0.
O
0.00%.
460
SE INSFECTORIS
0
0
25.000
O.
25,000
0.00%
461
SE FLUSHING
0
0
23,50D
0
23.500
000%
TOTAL OTHER SERVICESCHARGES
$]8241
$]4.3]1
$144140
$38.100
$139,900
-299%
CAPTALOUTLAY
540
.HEAVY MACHINMY/EQUIPMENT
0
O
0
0
0
0,00%
530
OTHER EQUIPMINT.IMRROVErIENFS
D
0
0
0
D
000%
720
OPERATING TRANSFERS
0
0
0
0
O.
0.00%
TOTAL CAPRAL OUTLAY
$0
SO
$0
$0
$0
0.00%
TOTAL EXFIIJONURE BUDGET
$78241
$74,391
$144,590
$38.100'
$140,350
-293%
FUND BAVANCE-JANUARY1
$425,324
$454037
$281285
$281285
$310.030
EXCESS REVENUE OVER EXFENDRURES
$151550
($51060).
($78,540)
$28.745
(W.010)
DEDUCT INFRABTRUCTION AMMONS
($151227)
($151,227)
$0
$0
$O
ADO BACK MF9UCO,.
$28.590
$29,535
$41500
$0
$31500
FUNDBAIANCE-OMWBM31
$454,03]
$28t 285
$243.945
$318030
$264,52D
1663%
INVFSTNENF IN WFRASTRUCTURE
$1200849
$1,323.488
$1445,152
$1.445,182
$1.445,152
AODMONS(DEERONS)
$151229
$151,229
$0
$0
$0
MPRECIATION
($28,590)
($29,535),
($41,500)'
$0
($31,500)
.NET INVESTMENT IN INFRASTRURE
$1523.966,
$1.445,182
$1403682,
$1,445.182i$1413,682
0.71%
53
SEWER OPERATING FUND
ENTERPRISE FUNDS
The Sewer Operating Fund is responsible for the maintenance of all lift stations and sanitary sewer
lines in the City. The Sewer Operating Fund is self-sustaining from revenues derived from utility
charges.
GOALS:
1. Keep all lift stations and sewer lines functioning safely and efficiently.
MEASURABLE WORKLOAD DATA
2019
ACTUAL
Gals of Sewage
Treated (Millions) 12.65
Miles of Sewer Lines -
Service Connections
BUDGET COMMENTARY:
2020 2021 2022
ACTUAL ACTUAL ESTIMATED
12.75 15.67 15.18
The main revenue source is sewer revenues, which are based on the number of sewer connections,
past sewer usage and sewer rate. Sewer charges are estimated to generate revenues of $62,000
and currently no rate increase was used to estimate 2022 revenues; however, The City will review its
rates and adjust if needed to properly fund future sewer operations.
Interest income is another revenue source and is based on estimated interest earning.
On the expense side, the largest expense within Other Services and Charges are the M.C.E.S.
Charges for sewer treatment. These charges are based on actual sewer flows and sewer treatment
costs charged by the M.C.E.S. The City's flows have increased over the past year and the cost of
treating wastewater has increased. For 2022, the M.C.E.S. Charges have increased 9.68%to
$42,600.
Since sewer flows have been increasing over the past several years, the City is budgeting $25,000
to inspect sewer lines for infiltration of ground water into the system.
The City also annually budgets to flush (clean) sewer lines to prevent sewer backups. For 2022,
$20,000 is budgeted to flush sewer lines.
54
BUDGET:
SR OPENATING FUND
'REVENUE BUDGET
1111912020
12114/2021
ACCT
2619
2020
2021
11,30121
2622
%
# ACCOUITDESCRIPTION
AC I-
ACTUAL
ADOPT®
ACTUAL
ADOPTED
CHANGE
CHARGES FOR SE VCIES
34410 LOCAL SAC CWIRGES
$16254
$4,650
$1000
$0
$1000
000%
34500 SEVv➢Z REV ENUES- RESIDENTIAL
15879
24,469
15,000
21243
30.000
100.00%
34800. SEVvt7t REVENUES - COMMEECIAL
25,000
31,196
32,000
24.240
32.000
000%
34640 CERTIFIED SE REVENUES
6,693
79
2,000
0
2.000
000%
346501 FENALT63& INTEREST
1602
2149
1,200
2,974
1.200
000%
TOTAL CHARGES FOR S.ICES
$65.428
$61943
$s1,200
$48,457
$86,200
29.30%
SFEDALASSESSMINLS
36101 SPECALASSESSMEWS
0
0
0
0
0
0.00%
36102 DELINOUENTSFECALASSESSMENTS
0
0
0
0
0
000%
36103 PENALTES&INTEREST
0
0
0
0
0
000%
TOTAL SPECAL ASSESSMENTS
$0
$0
$0
$e
$0
0,00%
'MIGCf1LANE0U3
36200 MISCELLANEOUS
20,886
0
0
0
0
000%
36210INTEREST INCOME
6981
6,294
2000
3,09E
2,000
0.00%
39200 OFERATINGTRANSFERS
0
0
0
0
0
0.00%
TOTAL MISCE-L NEOUS
$29,65]
$6294
$2.000
$3,096
$2,000
00.
TOTAL REVENUES
$95,295
$68,237
$53.200
$51553
$68200
2820%.
BUDGET
suIIURE
3UF IESl6
201 OFFICESU
0
0
200
0'
200
000%
SUIG
suF
21OPERATING FTIES
0
0.
0
0
0
600%
2 POSTAGE
0
0
250
0
250
000%
zs0 .SALES
250
o
0
0
C
a
0
600%
TOTAL SURLIES
51J
$0
Se
$450
$0
$450
000%
OTHER SERVICES 6 CHARGES
301 AUDITING& ACCOUNTING 56EVICES
2,800
2.885
2500
0
2E00.
0.00%
302 BNCN�ING FEES
0
12.73E
5.000
(4,104)
5,000
0.00%,
318 MCES. CHARGES
24009
33.913
38.640
41,66E
42,600
9.6E%'
319 LOCATES
152
189
Boo
131
800
0.00%
329 FINANCIAL SETEVICE
0
(4,669)
1000
203
1000
0,00%
334 COMP.fTERSERVICES
0
0
500
0
500
000%
365 WAlII2S. UULRIE
0
0
0
2.941
12000
0.Do%
400 REPAIR/ MAINTENANCE
12591
0
5,000
0
5000
000%
420 9ERECATION
16,066
160fi6
16,500
01
16.500
0.00%
433 OU685UB5CRIPIIONS
0
0
0
0
0
000%
460 StINFR INSPECTIONS
0
0
25000
0
25,000
000%
461 SHZNFRFLUSHING
0
0
20000
0
20,000
0.00%
TOTAL OTHER SERVICES& CHARGE
$56,516
$.0,.02
$115,140
$40,837
$130.900
13,69%
CAPRALOUTLAY
540 HEAVY MACHINERY/EQUIPMENT
0
0
0
0
0
0.00%'
530 OTHER EQUIPMENT BINFROVIEMENTS
0
0
0
0
0
0.00%
720 -0PdRATING TRANSFEZS
0
0
0
0
0
0.00%.
TOTAL CAPITAL OUTLAY
$0
$0
$0
$0
$D
000%
TOTAL EXPENDITURE BUDGET
$58.51.
$60902
$115,590
$40,637
$131350
1363%'
FUND BALANCE-JANUARY1
$442,651
$476,609
$479,325
$479.325
$490041
EXCESS REVENUEOVM EXPNDIUR
$38,777
$7,335
($62,390)
$t0,718
(IM3,150)
DEDUCT INFRASTRUCTION ADDTONS
($20,885)
($20685).
$0
$0'
$0
ADD BACK DEPRECATION
$16,06.
$16,068
$16500
$e
$16.500
FUND BALANCE-DECEMSER 31
$476609
$479,325
$433g35
$496041
$443,391
2.30%.
INVESTMENT Al INFRA5TRUCTLI E
$617,161
$621 981
$626.801
$626,801
$626601
AM71ONS(DELEPONS)
32006E
$20,8.
$0
$e
$0
55
WATER OPERATING FUND
ENTERPRISE FUNDS
ACTIVITY DESCRIPTION:
The Water Operating Fund is responsible for the maintenance of all water lines in the City. The
Water Operating Fund is self-sustaining from revenues derived from utility charges.
GOALS:
1. Keep all water lines functioning safely and efficiently.
MEASURABLE WORKLOAD DATA:
Gals of Water Used
BUDGET COMMENTARY:
2019 2020 2021 2021
ACTUAL ACTUAL ACTUAL ESTIMATED
253,500 260,000 2,550,581 2,500,000
The main revenue source is water revenues, which are based on the number of gallons used. Water
charges are estimated to generate revenues of $16,090 and currently no rate increase was used to
estimate 2022 revenues, however the rates will be monitored to be sure customers are paying for
the operations and replacement of the system.
Interest income is another revenue source and is based on estimated interest eaming.
On the expense side, the largest expense within Other Services and Charges are the charges from
other communities for the use of their water system.
61-1
BUDGET:
WATM OPQ TINE FMD
Rf/ UEBUCGET
ACCT
# ACCOUNT DFSCRI N
2019
ACNAL
2020
ACTUAL
11117/2020
2021
ADOPTED
t1/30f2021
ACTUAL
1211..21
2022
ADOPTED
%
CHANGE
CHARGES FOR SQ Cl
32246 SALEOFWATERNIET i
$28B1
$713
$500
$0
$0
-10000%
34410 LOCALWACCHARGES
31$00
4.500
$5.000
0
$0
-0W.00%
34500.. RE .UE5-R6IDETTAL
3,157
10.748
12.000
15,424
15090
2575%
348W WA=RLV UPS -WMhRCAL
0
0
O
0
0
0.00%
346401 CERTFI® SEWEfi REVENUES
0
0
O
0
0
000%
34650 F NALTES & IN EREST
0
81
0
310 .
0
0.00%
TOTAL CHARGES FOR SERVICES
$37.536
$16, 042
$17500
$15,734
$t 5,080
-13.77%
$PECWLASSESSMFMS
35101 SPEINQU $ E$$M LA 0 0 0 0 O 000%
36103 OENATME3 A NRRESASSESSMENIS O 0 0 0 0 000%
38103 �FII4ALT6&INlHEEST 0. 0 0 0 O. 000%
MSOELIANEOUS
36200 MSCFILANEOUS
130,M3
0
0
0
0
36210tlNTFRESTINCOME
(95)
(463)
50
(442)
50
000%
3920010FFSiATNG IRANSFQ25
0
0
0
O
0
TOTALMISCALANEOUS
$130.248
($483)
$50
($442)
$50.
DOD%
TOTAL REVENU65
$t6i,i8fi
$15,fi]9
$19,550
$15292
$15,140
-13.73%'
FX ID THE BUDGET
SU�I S
201 OFFICESUF IES
0
0
0
0
0
000%
210 OPFRATNG 3UFRIES
0
0
0
0.
0
000%
212 MSTAGE
0
0
0
0
0
000%
216 WATER ME SURETIES
777
0
50O
0
0
-100 W%
250 SALES TAX
0
0
0
0
0
0.00%
TOTALSUF IM
$777
$0
$500
$0
$0
-10000%
OTIFR SERVICES&CHARGES
301 AUDOING&AOCOUNTNGSERVICES
0
O
500
0
2.500.
400.00%
302 ENGINEQiING FEES
O
0
0
0
0
000%
316 WATE(3 CHARGES
0
0
0
O'
319 4IXATES
0
0
0
0
0
000%
329 FINANC LSBAfICE
0
0
0
204
0
000%
334 COMPUTER 56 G.
0
0
0
0
0
0.00%
3B5'WAT3LS. UTLRIES
32.713
60,505
35,000
R,726
3(1 W.
-14.%
4W RSPAIM MAINONANCE
9,199
0
0
0'
O
000%
4. OFFREQATON
12.524
13,4fi9
25.000
0
15000
-40.00%
433 DUES A SUB$CRp NS
0
0
0
0
0
000%
460 WATER INSIL RON3
0
O
0
0
0
000%
461 HYIXNNPFLUSHING
0
0
3,500
0
3,500
0.00%
TOTAL OITIM SERVICES&CHARGES
$50436
$73.974
$60000
$16,930
$51.000
-2031%
CARPAL OUTAY
540 HEAW MACHINERY/EOUIW T
0
0
0
0
0
0.00%
530 OTHH2 MUIFMENT&IMREOVFMEMS
0
0
0
0
0
000%
120 OFQt . TRANSFERS
0
0
0
0
0
TOTAL LARTAL OURAY
$0
$0
$0
$0
$O
0DO%
TOTAL EX9DIURE BUDGET
$55,213
$i3,W4
$64.5W
$1 B,930
$51p00
_2093%
FUND BAIANCE-JANUARY1
(S17, 527).
($22,]]2).
($196,040)
($i98,040).
l$2018]Bj
EXCESS REVENUE OvRR EXPENDITURES
$112,573
($58,395j
($48, 950)
($3,636)
($35,850)
OEDUCT INFRASTRUCTON AODTONS
($M0 42)
($130,342).
$0
$0
$0
.,ACC BACK CEFTiECWTON
$t2,524
$13A89
$25000
$0
$15,000
'FUNO BALANCE - DMENIBIER 31
IWESRAENTININFBASTRUCTJRE
$571231
$689.050
$805929
$805.924
$805, 824
ADORIONS(OELE00NS)
$130.343
$130.343
$0
$0
$O
N
(E1252A)
(E134fi9)
(M.'II)
$0
($15000)
NET INVESTA?NT IN INFRASTRURE
$6B8,050.
$805824.
$]80,824.
E805,924
$]90924. 128%
57
THIS PAGE INTENTIONALLY LEFT BLANK
APPENDIX
59
SUMMARY OF TAX LEVIES, PAYMENT PROVISIONS,
AND MINNESOTA REAL PROPERTY VALUATION
The following is a summary of certain statutory provisions effective beginning 2011 relative to tax
levy procedures, tax payment and credit procedures, and the mechanics of real property valuation.
The summary does not purport to be inclusive of all such provisions or of the specific provisions
discussed, and is qualified by reference to the complete text of applicable statutes, rules and
regulations of the State of Minnesota.
Property Valuations (Chapter 273, Minnesota Statutes)
Assessor's Estimated Market Value
Each parcel of real property subject to taxation must, by statute, be appraised at least once every
five years as of January 2 of the year of appraisal. With certain exceptions, all property is valued at
its market value, which is the value the assessor determines to be the price the property to be fairly
worth, and which is referred to as the "Estimated Market Value."
Taxable Market Value
The Taxable Market Value is the value that property taxes are based on, after all reductions,
limitations, exemptions and deferrals. It is also the value used to calculate a municipality's legal
debt limit.
Indicated Market Value
The Indicated Market Value is determined by dividing the Taxable Market Value of a given year by
the same year's sales ratio determined by the State Department of Revenue. The Indicated Market
Value serves to eliminate disparities between individual assessors and equalize property values
statewide.
Net Tax Capaci
The Net Tax Capacity is the value upon which net taxes are levied, extended and collected. The
Net Tax Capacity is computed by applying the class rate percentages specific to each type of
property classification against the Taxable Market Value. Class rate percentages vary depending
on the type of property as shown on the 101 page of the Appendix. The formulas and class rates for
converting Taxable Market Value to Net Tax Capacity represent a basic element of the State's
property tax relief system and are subject to annual revisions by the State Legislature.
Property taxes are determined by multiplying the Net Tax Capacity by the tax capacity rate, plus
multiplying the referendum market value by the market value rate.
Property Tax Payments and Delinquencies
(Chapters 276, 276, 277, 279-282 and 649, Minnesota Statutes)
Ad valorem property taxes levied by local governments in Minnesota are extended and collected by
the various counties within the State. Each taxing jurisdiction is required to certify the annual tax
levy to the county auditor within five (6) working days after December 20 of the year proceeding the
collection year. A listing of property taxes due is prepared by the county auditor and turned over to
the county treasurer on or before the first business day in March.
The county treasurer is responsible for collecting all property taxes within the county. Real estate
60
and personal property tax statements are mailed out by March 31. One-half (1/2) of the taxes on
real property is due on or before May 15. The remainder is due on or before October 15. Real
property taxes not paid by their due date are assessed a penalty which, depending on the type of
property, increases from 2% to 4% on the day after the due date. In the case of the first installment
of real property taxes due May 15, the penalty increases to 4% or 8% on June 1. Thereafter, an
additional 1 % penalty shall accrue each month through October 1 of the collection year for unpaid
real property taxes. In the case of the second installment of real property taxes due October 15, the
penalty increases to 6% or 8% on November 1 and increases again to 8% or 12% on December 1.
Personal property taxes remaining unpaid on May 16 are deemed to be delinquent and a penalty of
8% attaches to the unpaid tax. However, personal property owned by a tax-exempt entity, but which
is treated as taxable by virtue of a lease agreement, is subject to the same delinquent property tax
penalties as real property.
On the first business day of January of the year following collection all delinquencies are subject to
an additional 2% penalty, and those delinquencies outstanding as of February 15 are fled for a tax
lien judgment with the district court. By March 20 the county auditor files a publication of legal
action and a mailing notice of action to delinquent parties. Those property interests not responding
to this notice have judgment entered for the amount of the delinquency and associated penalties.
The amount of the judgment is subject to a variable interest determined annually by the Department
of Revenue, and equal to the adjusted prime rate charged by banks, but in no event is the rate less
than 10% or more than 14%.
Property owners subject to a tax lien judgment generally have five years (5) in the case of all
property located outside of cities or in the case of residential homestead, agricultural homestead
and seasonal residential recreational property located within cities or three (3) years with respect to
other types of property to redeem the property. After expiration of the redemption period,
unredeemed properties are declared tax forfeit with title held in trust by the State of Minnesota for
the respective taxing districts. The county auditor, or equivalent thereof, then sells those properties
not claimed for a public purpose at auction. The net proceeds of the sale are first dedicated to the
satisfaction of outstanding special assessments on the parcel, with any remaining balance in most
cases being divided on the following basis: county - 40%; Township or city - 20%; and school
district - 40%.
Property Tax Credits (Chapter 273, Minnesota Statutes)
In addition to adjusting the taxable value for various property types, primary elements of Minnesota's
property tax relief system are: property tax levy reduction aids; the renter's credit, which relates
property taxes to income and provides relief on a sliding income scale; and targeted tax relief, which
is aimed primarily at easing the effect of significant tax increases. The circuit breaker credit and
targeted credits are reimbursed to the taxpayer upon application by the taxpayer. Property tax levy
reduction aid includes educational aids, local governmental aid, equalization aid, county program
aid and disparity reduction aid.
Debt Limitations
All Minnesota municipalities (county, cities, townships and school districts) are subject to statutory
"net debt" limitations under the provisions of Minnesota Statutes, Section 475.53. Net debt is
defined as the amount remaining after deducting from gross debt the amount of current revenues
which are applicable within the current fiscal year to the payment of any debt and the aggregation of
the principal of the following:
1. Obligations issued for improvements which are payable wholly or partially from the
proceeds of special assessments levied upon benefited property.
61
2. Warrants or orders having no definite or fixed maturity.
3. Obligations payable wholly from the income from revenue producing conveniences.
4. Obligations issued to create or maintain a permanent improvement revolving fund.
5. Obligations issued for the acquisition and betterment of public waterworks systems and
public lighting, heating or power systems, and any combination thereof, or for any other
public convenience from which revenue is or may be derived.
6. Certain debt service loans and capital loans made to school districts.
7. Certain obligations to repay loans.
8. Obligations specifically excluded under the provision of law authorizing their issuance.
9. Certain obligations to pay pension fund liabilities.
10. Debt service funds for the payment of principal and interest on obligations other than those
described above.
Levies for General Obligation Debt
(Sections 476.61 and 475.74, Minnesota Statutes)
Any municipality which issues general obligation debt must, at the time of issuance, certify levies to
the county auditor of the county(ies) within which the municipality is situated. Such levies shall be in
an amount that if collected in full will, together with estimates of other revenues pledged for payment
of the obligations, produce at least five percent in excess of the amount needed to pay principal and
interest when due. Notwithstanding any other limitations upon the ability of a taxing unit to levy
taxes, its ability to levy taxes for a deficiency in prior levies for payment of general obligation
indebtedness is without limitation as to rate or amount.
Metropolitan Revenue Distribution
(Chapter 473F, Minnesota Statutes)
"Fiscal Disparities Law"
The Charles R. Weaver Metropolitan Revenue Distribution Act, more commonly know as "Fiscal
Disparities" was first implemented for taxes payable in 1975. Forty percent of the increase in
commercial -industrial (including public utility and railroad) net tax capacity valuation since 1971 in
each assessment district in the Minneapolis/St. Paul seven -county metropolitan area (Anoka,
Carver, Dakota, excluding the City of Northfield, Hennepin, Ramsey, Scott, excluding the City of
New Prague, and Washington Counties) is contributed to an area -wide tax base. A distribution
index, based on the factors of population and real property market value per capita, is employed in
determining what proportion of the net tax capacity value in the area -wide tax base shall be
distributed back to each assessment district.
M
STATUTORY FORMULAE CONVERSION OF ESTIMATED MARKET VALUE (EMV) TO NET TAX
CAPACITY FOR MAJOR PROPERTY CLASSIFICATIONS
General
2001 Net Tax Capacity
2002-2022 Net Tax Caoaclty
Classification
Est. Mkt. Value
% of EMV
Est. Mkt. Value
% of EMV
RESIDENTIAL:
Homestead
First $76,000
1.00%
First $500,000
1.00%
Over $76,000
1,65%
Over $500,000
1.25%
Non -Homestead
First $76,000
1.20%
First $500.000
1.00%
Over $76,000
1.65%
Over $500,000
1.25%
AGRICULTURAL
LAND:
Homestead
First $115,000
0.35%
First $600,000
0.55%
$115,000-$600,000
0.80%
Over $600,000
1.00%
Over $600,000
1.20%
Non -Homestead
100%of EMV
1.00%
100%of EMV
1.00%
COMMERCIAL /
INDUSTRIAL
First $150,000
2.40%
First $150,000
1.50%
Over $150,000
3.40%
Over $150,000
2.00%
CITY PROPERTY TAXES
(no change in ESTIMATED market value)
$2,500
$2,000
$1.500
$1,000
$500
$0
$150,0004126,260 $250.00O4235,260 $350,0004344,260 $450,0004450,000 $550,0001$55U,UUU
TAXABLE MARKET VALUE
oACiUAL 2010 .ACrUL 2020 o Uk M21 .ACrUAL2021
63
CITY OF GEM LAKE
PROPERTYTAXCHANGES
GENRALLEVY
DEBT LEVY:
GENERALDEBTLEVY
CAPITAL IMPROV. PLAN BONDS
2015 IMPROVEMENT BONDS
2018 IMPROVEMENT BONDS
TOTAL DEBT LEVY
TOTAL PROPERTY TAX LEVY
LESS: FISCAL DISPARITIES
NET PROPERTY TAXES
% CHANGE
TAX CAPACITY
TAX RAT E
2019
2020
2021
2022
Final
Final
Final
Final
Levy
Levy
Levy
Levy
395,988
451,088
445,635
470,928
0
0
0
0
77,989
76,918
80,876
79,477
0
O
O
O
612
3,792
9,065
7,805
78,601
80.710
89,941
87,282
474,589
531,798
535,476
558210
14,179
14,179
14,735
13,231
460,410
517,619
520,741
544,979
-0.74%
-8.32%
13.10%
4.09%
1,143, 753
1,255,541
1,438, 923
1,426, 695
40.254%
41.227%
36.190%
38,199%
MEDIAN VALUE HOME
283,800
310,600
335,850
352,000
TAXABLE MEDIAN VALUE HOME
265,098
289,486
312,464
327,160
TAXABLE TAX CAPACITY
2,651
2,895
3,125
3,272
CITY TAXES
$1,067.13
$1,193A6
$1,130.79
$1,249.71
64
CITY OF GEM LAKE
Heritage Hall
4200 Otter Lake Road I Gem Lake, MN 55110
651-747-2790/92 1 651-747-2795 (fax)
'�— E-mail citv(aileemlakemn org
City of Gem Lake, MN
Resolution No. 2021-0015
December 21, 2021
A RESOLUTION ADOPTING THE FINAL GENERAL FUND BUDGET AND FINAL
AMOUNT TO BE RAISED BY PROPERTY TAXATION FOR THE YEAR 2022
WHEREAS, the City Treasurer has presented a TOTAL (Proposed) Budget of $523,278.00
which includes a General Tax Levy of $470,928.00 and a Debt Tax Levy of $87,282.00 for fiscal
and calendar year 2022 based upon best estimates of costs for running the City of Gem Lake in
2022; and
WHEREAS, the City Council did review, on December 21, 2021, the TOTAL Budget and Tax
Levy for 2022 including all revisions thereto as of the date first written.
NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Gem Lake does
formally adopt the 2022 Final General Fund Budget of $523,278.00 and the Final Property Tax
Levy as follows:
General Property Tax Levy $457,697.00
Debt Levy 87,282.00
Fiscal Disparities 13,231.00
Total Property Tax Levy $558,210.00 and;
BE IT FURTHER RESOLVED that the Acting City Clerk is charged with Certifying said Tax
and Debt Levy to Ramsey County Property Taxation and other government bodies for whom this
information is required.
The foregoing Resolution was offered by Councilmember Lindner and was supported by
Councilmember Cacioppo and was declared adopted based upon the following vote:
NAME
I ARTIG-SWOMLEY
CACIOP -0
LINDNER
JOHNSON
I
AMLEE
Vote
I Yes
I Yes
Yes
Yes
I Yes
Attest
I, Melissa Lawrence, the duly qualified Acting City Clerk for the City of Gem Lake, County
of Ramsey, State of Minnesota, do hereby certify that the foregoing Resolution is a true and
accurate representation of action taken by the City Council of the City of Gem Lake on the date
first written.
Mai" z4a0 eetee December
Melissa Lawrence, Acting City Clerk Date
65
GLOSSARY OF TERMS
ACCOUNT: A term used to identify an individual asset, liability, expenditure control, revenue control,
or fund balance.
ACCOUNTS PAYABLE: Amounts owed to others for goods or services received.
ACCOUNTS RECEIVABLE: Amounts due from others for goods furnished or services rendered.
ACCOUNTING SYSTEM: The total set of records and procedures which are used to record, classify
and report information on financial status and operations of an entity.
ACCRUAL BASIS OF ACCOUNTING: The method of accounting under which revenues are recorded
when they are earned and expenditures are recorded when goods and services are received.
ACTIVITY: A specific and distinguishable line of work performed by one or more organizational
components of a governmental unit for the purpose of accomplishing a function for which the
governmental unit is responsible. For example "Code Enforcement is an activity performed in the
discharge of the "Public Safety" function.
ADOPTION: The formal action taken by the Town Board to authorize or approve the budget.
AD VALOREM: In proportion to value. A basis for levying taxes upon property.
AGENCY FUND: A fund consisting of resources received and held by the governmental unit as an
agent for others or other funds of the governmental unit.
APPROPRIATION: An authorization granted by a legislative body to make expenditures and to incur
obligations for specific purposes. An appropriation is limited in amount to the time it may be expended.
ASSESSED VALUATION: Value placed upon real estate or other property as a basis for levying
taxes.
ASSESSMENTS: Charges made to parties for actual services or benefits received.
ASSETS: Property owned by a governmental unit, which has a monetary value.
AUDIT: The examination of documents, records, reports, systems of internal control, accounting
and financial procedures, and other evidence for one or more of the following purposes:
(a) To ascertain whether the statements prepared from the accounts present fairly the
financial position and the results of financial operations of the constituent funds and
balanced account groups of the governmental unit in accordance with generally
accepted accounting principals applicable to governmental units and on a basis
consistent with that of the preceding year.
(b) To determine the propriety, legality and mathematical accuracy of a governmental
units financial transactions.
(c) To ascertain whether all financial transactions have been properly recorded.
(d) To ascertain the stewardship of public officials who handle and are responsible for
the financial resources of a governmental unit.
BALANCED BUDGET: A budget in which estimated revenues, including operating transfers from other
funds equals estimated expenditures, including operating transfers to other funds. A balanced budget
would have no effect on fund balancelfund equity. The Township's policies require the General Fund
budget to be balanced.
BOND: A written promise, generally under seal, to pay a specified sum of money, called the face
value or principal amount, at a fixed time in the future, called the date of maturity, and carrying interest at
a fixed rate, usually payable periodically.
BONDED INDEBTEDNESS: Outstanding debt by issues of bonds, which are repaid by ad valorem or
other revenue.
BUDGET: A plan of financial operation embodying an estimate of proposed expenditures for a given
period and the proposed means of financing them.
BUDGET DOCUMENT: The official written statement prepared by the Clerk/Treasurer and
Finance Officer of the Township which presents the proposed budget to the Town Board.
BUDGET BODY MESSAGE: A general discussion of the proposed budget presented in writing as a
part of the budget document. The budget message explains principal budget issues against the
background of financial experience in recent years and presents recommendations made by the
ClerklTreasurer.
BUDGET CALENDAR: The schedule of key dates, which a government follows in the preparation and
adoption of the budget.
BUDGETARY CONTROL: The control or management of a governmental unit or enterprise in
accordance with an approved budget for the purpose of keeping expenditures within the limitation of
available appropriations and available revenues.
CAPITAL ASSETS: Assets with a value of $1,000 or more and a useful life of 3 years or longer.
CAPITAL EXPENDITURE: Assets with an initial, individual cost of more than $1.000 and an
estimated useful life in excess of three years.
CAPITAL IMPROVEMENT BUDGET: A plan of proposed capital expenditures and a means of
financing them. The capital budget is enacted as part of the complete annual budget.
CAPITAL PROGRAM: A plan for capital expenditures to be incurred each year over a fixed period of
years to meet capital needs arising from the long-term work program or otherwise. It sets forth each
project or other contemplated expenditure in which the government is to have a part and specifies the full
resources estimated to be available to finance the projected expenditures.
CAPITAL PROJECTS FUNDS: To account for financial resources to be used for the acquisition or
construction of major capital facilities.
CASH BASIS: The method of accounting under which revenues are recorded when received in cash and
expenditures are recorded when paid.
CERTIFIED LEVY: Total tax levy of a jurisdiction, which is certified to the County Auditor
CHARGES FOR SERVICES: Charges for current services rendered.
;-YI
CHART OF ACCOUNTS: The classification system used by a government entity to organize the
accounting for various funds.
CONSUMER PRICE INDEX (CPI): A statistical description of price levels provided by the U.S.
Department of Labor. The index is used as a measure of the increase in the cost of living (i.e., economic
inflation).
CONTINGENCY: Budget for expenditures which cannot be placed in departmental budgets,
primarily due to uncertainty about the level or timing of expenditures when the budget is adopted. The
contingency also serves as a hedge against shortfalls in revenues or unexpected expenditures.
CURRENT: A term which, applied to budgeting and accounting, designates the operations of the
present fiscal period as opposed to past or future periods.
DEBT: An obligation resulting from the borrowing of money or from the purchase of goods and services.
DEBT LIMIT: The maximum amount of gross or net debt, which is legally permitted.
DEBT MARGIN: The amount of available debt, which may be issued by a governmental unit
before reaching its debt limit.
DEBT SERVICE FUNDS: To account for the accumulation of resources for payment of general
long-term debt.
DEPARTMENT: Basic organizational unit of government, responsible for carrying out related
functions.
DEPRECIATION: Expiration in the service life of capital assets attributable to wear and tear,
deterioration, action of the physical elements, inadequacy or obsolescence.
DISTINGUISHED BUDGET PRESENTATION AWARDS PROGRAM: A voluntary awards program
administered by the Government Finance Officers Association to encourage governments to prepare
effective budget documents,
EFFECTIVE BUYING INCOME (EBI): A statistical measure of buying power of an area or group of
individuals.
ENTERPRISE FUNDS: To account for operations that are financed and operated in a manner
similar to a private business enterprises, where the intent of the governing body is that the cost of
providing services are to be recovered primarily on a user -charge basis to the general public.
ESTIMATED MARKET VALUE: Represents the selling price of a property if it were on the market.
Estimated market value is converted to tax capacity before property taxes are levied.
EXPENDITURE: Where accounts are kept on the accrual or modified accrual basis of accounting,
the cost of goods received or services rendered whether cash payment have been made or not. Where
accounts are kept on a cash basis, expenditures are recognized only when the cash payments for the
above purposes are made.
FINES: Revenues from penalties imposed for violation of laws or regulations
M.
FISCAL DISPARITIES: A Minnesota law enacted in 1975 which provides for the pooling of 40
percent of all new commercial and industrial property valuation in the seven county metropolitan area and
then redistributed to taxing jurisdictions according to specific criteria.
FISCAL POLICY: A government's policies with respect to revenues, spending, and debt
management as these relate to government services, programs and capital investment. Fiscal Policy
provides an agreed -upon set of principles for the planning and programming of budgets and their funding.
FISCAL YEAR: The budget and accounting year that begins on the first day of January and ends
on the last day of December of each year.
FIXED ASSETS: Assets of a long-term character which are intended to continue to be held or
used, such as land, buildings, machinery, furniture, and other equipment.
FULL TIME EQUIVALENT (FTE): The number of employee hours (2,080) needed to be equal to
one full time employee. Several part time employees may be combined to make one full time equivalent.
FUNCTION: A group of related activities aimed at accomplishing a major service or regulatory program
for which the government unit is responsible.
FUND: An independent fiscal and accounting entity with a self -balancing set of accounts recording cash
and/or other resources together with all related liabilities, obligations, reserves, and equities which are
segregated for the purpose of carrying on specific activities or attaining certain objectives,
FUND BALANCE: The difference between fund's assets and fund liabilities (the equity) in
governmental funds.
FUND BALANCE —ASSIGNED: Segregation of a portion of fund balance to indicate the
government's intent to use the resources for specific purposes where the specific purposes are identified
by either the government's highest level of decision -making authority or a body or official that has been
delegated the authority to do so by the governing body.
FUND BALANCE — COMMITTED: Segregation of a portion of fund balance that represents
resources whose use is subject to a legally binding constraint that is imposed by the government itself at
its highest level of decision -making authority and that remains legally binding unless removed in the same
manner.
FUND BALANCE — NONSPENDABLE: Segregation of a portion of fund balance to indicate that the
amount cannot be spent because the resources are not in spendable form, such as inventories or prepaid
items.
FUND BALANCE — RESTRICTED: Segregation of a portion of fund balance that represents
resources whose use is subject to externally enforceable constraints.
FUND BALANCE — UNASSIGNED: The difference between the total fund balance in a governmental
fund and its nonspendable, restricted, committed, and assigned components. Only the general fund may
report positive amounts of unassigned fund balance.
GENERAL FUND: Accounts for the general operation of the Township and all financial resources
except those to be accounted for in another fund.
W
GENERAL GOVERNMENT: Expenditures, which represents a set of accounts, to which are charged
the expenditures for operating the Township.
GENERAL OBLIGATION BONDS: When a government pledges its full faith and credit to the
repayment of the bonds it issues, than those bonds are general obligation (GO) bonds.
GOAL: A statement of broad direction, purpose or intent based on the need of a community. A
goal is general and timeless; that is, it is not concerned with a specific achievement in a given period.
GOVERNMENTAL ACCOUNTING: The composite of analyzing, recording, summarizing, reporting,
and interpreting the financial transactions of governmental units and agencies.
GOVERNMENTAL FUND TYPES: Funds used to account for the acquisition, use and balances of
expendable financial resources and the related current liabilities - except those accounted for in
proprietary funds and fiduciary funds. In essence, these funds are accounting segregation of financial
resources. Under current GAAP, there are four governmental fund types: general, special revenue, debt
service and capital projects.
GRANT: A contribution of assets by one governmental unit or other organization to another.
Grants are usually made for specified purposes.
HOMESTEAD AND AGRICULTURAL CREDIT (HACA): A form of state paid property tax relief
for farm property and owner occupied homes.
IMPROVEMENT BONDS: Bonds payable from the proceeds of special assessments from
properties benefiting from an improvement.
IMPROVEMENTS: Buildings, other structures, and other attachments or annexations to land which
are intended to remain so attached or annexed, such as sidewalks, trees, drains, and sewers.
INFLOW/INFILTRATION (Ill): The term used to describe clean water entering into the sanitary sewer
system.
INTERFUND TRANSFERS: Amounts transferred from one fund to another.
INFRASTRUCTURE: Assets which are Immovable and of value only to the governmental unit (i.e.
roads, gutters, sewer lines).
INTERGOVERNMENTAL REVENUES: Revenues from other governments in the form of grants,
entitlement, or shared revenues.
INVESTMENTS: Securities held for the production of income in the form of interest.
LEVY: (Verb) To impose taxes, special assessments, or service charges for the support of governmental
activities. (Noun) The total amount of taxes special assessments, or service charges imposed by a
governmental unit.
LICENSES: Revenues received from the sale of business and non -business licenses.
LIMITED MARKET VALUE: The amount the market value of a property can increase from one year to
70
the next for calculating property taxes. The limited market value system was phased -out by the State of
Minnesota.
LINE ITEM: A specific item or group of similar items defined by detail in a unique account in the
financial records.
LOCAL GOVERNMENT AID (LGA): Intergovernmental revenue from the state to municipalities to
help fund general expenditures.
LONG-TERM DEBT: Debt with a maturity of more than one year after the date of issuance.
MAINTENANCE: The upkeep of physical properties in condition for use or occupancy.
MARKET VALUE EXCLUSION (MVE): A portion of a property's market value that is not included in the
property tax calculation based on a formula set by the State of Minnesota. This exclusion reduces the
taxable market value.
MARKET VALUE HOMESTEAD CREDIT (MVHC(: State paid property tax reduction on owner
occupied homes based on the properties market value.
MISCELLANEOUS: Revenues or expenditures not classified in any other revenue or expenditure
category.
MODIFIED ACCRUAL BASIS: The basis of accounting under which expenditures other than accrued
interest on general long-term debt are recorded at the time liabilities are incurred and revenues are
recorded when received in cash except for material and/or available revenues, which should be accrued to
reflect properly the tax levied and revenue earned.
NET POSITION —GENERAL GOVERNMENT: The difference between general government asset and
liability amounts reported in the government -wide financial statements.
OBJECT OF EXPENDITURE: Expenditure classifications based upon the types or categories of goods
and services purchased.
OBJECTIVE: Desired output oriented accomplishments, which can be measured and achieved within a
given time frame.
OPERATING BUDGET: A plan of financial operation embodying an estimate of proposed
expenditures for the calendar year and the proposed means of financing them.
OPERATING EXPENSE: The cost for personnel, material and equipment required for a
department to function.
OPERATING REVENUE: Funds that the government receives as income to pay for ongoing
operations. Operating revenues are used to pay for day -today services.
OPERATING TRANSFERS: Amounts transferred from one fund to another, shown as expenditure in
the originating fund and revenue in the receiving fund.
ORDINANCE: A formal legislative enactment by the Town Board.
71
PAY-AS-YOU-GO BASIS: A term used to describe a financial policy by which capital outlays are
financed from current revenues rather than through borrowing.
PERFORMANCE MEASURE: See Service Levels.
PERSONAL SERVICES: Expenditures for salaries, wages, and fringe benefits of employees.
PROGRAM: A group of related activities performed by one or more organizational units for the purpose
of accomplishing a function for which the governmental unit is responsible.
PROJECT: A plan of work, job assignment, or task.
PROPRIETARY ACCOUNTS: Those accounts which show actual financial position and operation, such
as actual assets, liabilities, reserves, fund balances, revenues, and expenditures, as distinguished from
budgetary accounts.
PUBLIC SAFETY: To account for expenditures related to the protection of persons and property.
PUBLIC WORKS: To account for expenditures for the maintenance of Township property and
infrastructure.
PURPOSE: A broad statement of the goals, in terms of meeting public service needs, that a
department is organized to meet.
REFUNDING BONDS: Bonds issued to retire bonds already outstanding.
REIMBURSEMENT: Cash or other assets received as a repayment of the cost of work or services
performed or of other expenditures made for or on behalf of another governmental unit or department or
for an individual, firm, or corporation.
RESERVE: An account which records a portion of the fund balance which must be segregated for
some future use and which is, therefore, not available for further appropriation or expenditure.
RESOLUTION: A special or temporary order of a legislative body; an order of a legislative body
requiring less legal formality than an ordinance or statute.
RESOURCES: The actual assets of a governmental unit, such as cash, plus contingent assets such as
estimated revenues applying to the current fiscal year not accrued or collected, and bonds authorized and
not issued.
REVENUE: The term designates an increase to a fund's assets which: 1) does not increase a liability;
2) does not represent a repayment of an expenditure already made; 3) does not represent a cancellation
of certain liabilities; and 4) does not represent an increase in contributed capital.
REVENUE BOND: A bond that is backed by a particular revenue source such as water user fees.
SERVICE LEVELS: Data to determine how effective or efficient a program is in achieving its objective.
SPECIAL ASSESSMENT: A compulsory levy made by a local government against certain properties
to defray part or all of the cost of a specific improvement or service which is presumed to be of general
benefit to the public and of special benefit to such properties.
IW
SPECIAL REVENUE FUND: To account for revenue derived from specific revenue sources that are
legally restricted for specific purposes.
SY: Abbreviation for square yard, which is how sealcoating and street overlay projects are measured.
TAXABLE MARKET VALUE: That portion of a property's market value that is used to calculate
property taxes.
TAX CAPACITY: An amount determined by a percentage of a property's market value, which is
than applied to the tax rates of taxing jurisdictions affecting the property to determine the amount of
property taxes owed. The current tax rates and property classifications can be found on page 135.
TAX CAPACITY RATE: Tax rate applied to tax capacity to generate property tax revenue. The
rate is obtained by dividing the property tax levy by the available tax capacity.
TAX CLASSIFICATION RATE: Rate at which estimated market values are converted into the
property tax base. The classification rates are assigned to properties depending on their type (residential,
commercial, farm, etc.) and, in some cases there are two tiers of classification rates, with the rate
increasing as the estimated market values increases.
TAX INCREMENT FINANCING (TIF): Financing tool originally intended to combat sevens blight in
areas, which would not be redeveloped "but for' the availability of government subsidies derived from
locally generated property tax revenues.
TAX LEVY: The total amount to be raised by general property taxes for the purpose stated in the
resolution certified to the county auditor.
TAX RATE: The amount applied to tax capacity to determine the taxes generated by the property.
TAXES: Compulsory charges levied by a governmental unit for the purpose of financing services
performed for the common benefit.
TRUST AND AGENCY FUNDS: Funds used to account for assets held by a government in a trust
capacity or as an agent for individuals, private organizations, other governments and/or other funds.
TRUST FUND: A fund consisting of resources received and held by the governmental unit as
trustee, to be expended or invested in accordance with the conditions of the trust.
UNBALANCED BUDGET: A budget which undesignated fund balance or reserves are used in order
to balance estimated revenues to estimated expenditures or expenses.
UNRESERVED FUND BALANCE: The portion of a fund's balance that is not restricted for a specific
purpose and is available for general appropriation.
USER FEES: The payment of a charge for direct receipt of a public service by the party
benefiting from the service.
WORKLOAD INDICATOR: A unit of work to be done.
73
ACRONYMS
ACS
Animal Control Services
COA
Comprehensive Annual Financial Report
CD
Certificate of Deposit
CIP
Capital Improvement Plan
CID
Commercial Paper
CPI
Consumer Price Index
HACA
Homestead and Agricultural Credit Aid
EBI
Effective Buying Income
EDA
Economic Development Authority
EMV
Estimated Market Value
FHLB
Federal Home Loan Bank
FNMA
Federal National Mortgage Association
FTE
Full Time Equivalent
GAAP
Generally Accepted Accounting Principals
GASS
Governmental Accounting Standards Board
GFOA
Government Finance Officer's Association
GO
General Obligation
1/1
I of low/I nfi Itradon
LGA
Local Government Aid
MCES
Metropolitan Council Environmental Services
MVE
Market Value Exclusion
MVHC
Market Value Homestead Credit
SAC
Sewer Availability Charge
SY
Square Yard
TIF
Tax Increment Financing
TVA
Tennessee Valley Authority
VLAWMO
Vadnais Lake Area Water Management Organization
WAC
Water Availability Charge
WBLCD
White Bear Lake Conservation District
74