HomeMy WebLinkAbout2023 Adopted BudgetCITY OF
GEM LAKE
MIND
2023
BUDGET
Adopted By City Council 12/2012022
Table of Contents
How to Read the Budget ...........................................
1
Budget Message ......................................................
2
Fund Structure and Basis of Budgeting .........................
3
Budget Summary ........................................................
5
General Fund..........................................................
7
Special Revenue Funds .............................................
29
Debt Service Funds ..................................................
33
Capital Improvement Funds .......................................
41
Enterprise Funds ................ ......................................
51
Appendix.................................................................59
Resolution Approving Budget and Tax Levy.....................65
Glossary of Terms.....................................................66
HOW TO READ THE BUDGET
The budget document serves two distinct purposes. One purpose is to present the City Council
Members, residents and other interested readers, concise and readable information about City of Gem
Lake. The other purpose is to provide management of the City with a financial and operating plan that
conforms to the City's accounting system.
The Budget Message provides an overview of the key policy issues and programs in the budget, and
presents major areas of emphasis.
The Schedules and Summaries provide the heart of the document as an operating and financial plan.
The General Fund and Special Revenue Funds section contains revenue and expenditure summaries.
It also provides detail revenue and expenditure information, department descriptions, staffing levels,
service level objectives and prior year accomplishments for all departments.
The Debt Service Funds section contains information about the resources accumulated for the
payment of general long-term debt principal and interest.
The Capital Improvement Funds section contains revenue and expenditure information about the
various construction projects within the Township.
The Enterprise Funds section contains revenue and expenditure summaries for all Enterprise Funds. It
also provides detail revenue and expenditure information, department descriptions, staffing levels,
service level objections and prior year accomplishments for all departments within each Enterprise
Fund.
The Appendix section includes other important financial and City information, such as, City statistics,
description of the property tax system, and a glossary of terms.
City Council Members, Citizens and Others:
It is my privilege to present the 2023 budget for the City of Gem Lake. This budget, as adopted by the
City Council identifies how the City resources will be spent in 2023. This budget is the City's financial
management plan and has been designed to be responsive to public service demands and for carrying
out services over the coming year. The 2023 budget is the result of sound financial management, and
affords some protection for the future operation of the City. It is the City's intent to submit and manage
the budget in the most open and straightforward manner possible, which will allow consistent and
careful management of all resources. The City continually faces many challenges, which draw upon
the resources and value judgments of all of us.
The City budget focus has been to maintain services provided and existing infrastructure. To help
maintain services funds are budgeted to replace the City's software infrastructure. Public safety
remains a priority for the City. Also for 2022, the City has included increases to both the police and fire
budgets and a contingency budget of $9,000. The road maintenance budget includes funds for a
possible seal coat project to help the roads last longer. Finally, $20,000 is being budgeted to fund
future capital projects in the City.
On the revenue side, the largest revenue source is property taxes, which make up almost 90.0% of
total revenues for the City. The 2023 property tax levy is increased 19.495% and the City's tax capacity
increase 12.287%, which results in a tax rate of 40.651 % compared to 38.199% in 2022. Based on this
most residents would see an increase in their City property tax bills from 2022 to 2023.
As 2023 unfolds, the City is well positioned to meet current and future challenges through sound fiscal
management. It is our hope this budget will meet the expectations and need of Gem Lake residents.
My sincere thanks are extended to the City Council for their time and effort in the preparation of this
document.
Respectfully,
Tom Kelly
City Treasurer
FUND STRUCTURE AND BUDGET BASIS
The financial structure of City of Gem Lake is similar to other governments with the use of funds.
Funds are the control structures that ensure that public moneys are spent only for those purposes
authorized and within amounts authorized. Funds are established to account for different types of
activities and legal restrictions that are associated with a particular government function. The
Governmental Accounting Standards Board (GASB) defines a fund as:
A fiscal and accounting entity with a self -balancing set of accounts recording cash and other
financial resources, together with all related liabilities and residual equities or balances, and
changes therein, which are segregated for the purpose of carrying on specific activities or
attaining certain objectives in accordance with special regulations, restrictions, or limitations.
All of the funds used by the City must be classified into one of seven'Yund types." Four of these fund
types are used to account for the City's "governmental -type" activities and are known as "governmental
funds." Two of these fund types are used to account for a government's "business -type" activities and
are known as "proprietary funds." Finally, the seventh fund type is reserved for a government's
"fiduciary activities." The City currently does not operate any fiduciary activities.
Governmental Fund types are used to account for governmental -type activities. These are the
General Fund, Special Revenue Funds, Debt Service Funds, and Capital Projects Funds.
The General Fund is used to account for most of the day-to-day operations of the City, which are
financed from property taxes and other general revenues. Activities financed by the General Fund are
those not accounted for in other funds. There can only be one General Fund.
Special Revenue Funds are used to account for revenues derived from specific taxes or other
earmarked revenue sources, which, by law, are designated to finance particular functions, or activities
of the City and which therefore cannot be diverted to other uses. The Special Revenue Funds the City
operates are the Park and Playground Fund, which was established to purchase and develop parks
and trails in the City through the collection of park dedication fees on new developments or building
permits and new for 2015 is a fund to account for possible grants the City may apply for to help
redevelop its commercial district.
Debt Service Funds are used to account for the payment of interest and principal on general and
special obligation debts other than debt issued for and serviced by a governmental enterprise.
The Capital Projects Funds account for all resources used for the acquisition and/or construction of
capital equipment and facilities except those financed by Enterprise and Internal Service Funds.
Two Proprietary Fund Types are used to account for the City's business -type activities. These are
the Enterprise Funds and the Internal Service Funds.
The City's Enterprise Funds are the Sewer and Water Operating Funds. These funds are used to
account for the acquisition, operation and maintenance of these facilities and services, which are
entirely or predominantly self -supported, by user charges. The operations of the Sewer and Water
Operating Funds are accounted for in such a manner as to show a profit or loss similar to private
enterprises.
Internal Service Funds are used to account for the financing of goods and services provided by one
department to other departments of the City, on a cost -reimbursement basis. The City of Gem Lake
does not have any Internal Service Funds.
Fiduciary Funds are used when a government holds or manages financial resources in an agent or
fiduciary capacity. The City of Gem Lake does not operate any of these funds at the current time.
The Budget Basis used by the City of Gem Lake is the modified accrual basis of accounting for
governmental fund types (for example, the General Fund, Special Revenue Funds, Debt Service and
Capital Project Funds). Under this accounting method, revenues are recognized in the accounting
period in which they become available and measurable. Available means collectible within the current
period or soon enough thereafter to be used to pay liabilities of the current period. Expenditures are
recognized in the period in which the fund liability is incurred, except for unmatured interest on general
long-term debt, which is recognized when due.
Enterprise Funds use the accrual basis of accounting. Under the accrual basis, revenues are
recognized when they are measurable and earned. Expenses are recognized in the period incurred, if
measurable. The budget basis for Enterprise and Internal Service Funds is also the accrual basis with
the exceptions noted below.
The City's Comprehensive Annual Financial Report (CAFR) shows the status of the City's finances on
the basis of "generally accepted accounting principles" (GAAP). This conforms to the way the City
prepares its budget.
The CAFR shows fund expenditures on both a GAAP basis and budget basis for comparison purposes
BUDGETPROCESS
The budget process begins in August with the City Treasurer developing a draft budget. The Mayor
and Treasurer then meet in late August or early September to refine the draft budget. It is this budget
that is presented to the full City Council in a workshop session in early September. It is from this
workshop that a preliminary tax levy is presented and adopted no later than September 3& of each
year. Once adopted the preliminary levy is certified to Ramsey County. Over the next few months, the
Mayor and Treasurer develop a final draft budget and tax levy, which again is presented to the full City
Council for review in November. From the meeting a final budget and tax levy is developed and
presented in December. After the presentation the City Council votes to approve the budget and adopt
the final property tax levy. In late December, the final levy is certified to the County Auditor. During the
fiscal year, line items may be overspent as long as the total activity budget is not overspent. The Mayor
can recommend changes for activities' budget to the City Council. The Council can than approve or
disapprove the change, in the form of a budget amendment. Only with the City Council approval can an
activity be overspent and only if funding is available. However, the property tax levy cannot be
amended.
2023 BUDGET SUMMARY
BUDGET SUMMARY BY FUNDTYPE
REVENUEBUDGET
12I20/2022
1212=022
2020
2021
2022
11I3022
2023
%
ACCOUNT DESCRIPTION
ACTUAL
ACTUAL
ADDPTE9
ACTUAL
ADOPT®
CHANGE
GENBAL FUND
$525,252
$515.221
$U3,278
$326,655
$639.559
22.22%
SP Al -REVENUE FUNM
710
(404)
400
15.447
400
0.00%
DEBTSBNICEFUNDS
161.221
151,935
148,032
74,462
143,168
-3.29%
CAPITALIhWROVUAM FUNDS
4U.903
79,574
60p00
42,305
57,000
-5.00%
ENTERPRISEFUNDS
7%316
84,825
83,340
73,932
81,300
-2.45%
TOTAL 154JES
$1,21%, 2
$831.151
$815,050
$632,801
$921.427
1305%
D(PENDiTURE BUDGET
GENERAL FUND
$764.620
$528,852
$522,705
$399,703
$674,829
29.10%
SPECIAL REVENUE FUNDS
1,282
0
5,000
2,896
6,000
0.00%
DESTSERVICERIK6
133,566
130,865
139,860
137,409
137,229
-1.88%
CAPITALIMPROVIAENT FUNDS
0.01
218,572
110,000
104,345
110,000
582.00%
EIJTEIPRISE FUNDS
74,371
69,396
140,350
72,058
161,000
14.71%
TOTAL Eff UTURES
$972,799
$947.683
$917.915
$716,411
$1,088.068
16,54%
FUNIBALANCE-JANUARY1
$1,200.841
$1,269,697
$1.290.621
$1,256,066
$1,072,456
IXCESS REVENUE OVER ECPE MNES
$24,603
($116,532)
($102,865)
($183,610)
($168,631)
2023 ADOPTED REVENUES BY FUND TYPE
GENERAL FUND
IMPROVEMENT FUNDS
FUNDS 16%
6%
GENERALFUND
GENERAL FUND SUMMARY
FUND DESCRIPTION:
The General Fund accounts for the ordinary operations of the City, which are financed from taxes and
other general revenues, which are not accounted for in another fund. The modified accrual basis of
accounting is used in the General Fund. That is, expenditures are recorded at the time liabilities are
incurred and revenues are recorded when received.
BUDGET SUMMARY:
Property taxes are the largest revenue source, with the general government department as the largest
expenditure area planned for 2023. The 2023 General Fund expenditure budget of $674,829 is a
29.10% increase over the City's 2022 budget, with a revenue budget of $639,559. The City plans on
using ARPA Funds received in 2022 to help pay for software upgrades in 2023. The graphs below
and on the next page demonstrate the percentage breakdown of budgeted revenues by classification
and expenditure by department. Page 10 also shows this information numerically.
2023
REVENUES BY CLASSIFICATION
2023 Expenditures By Department
Operating
Transfers
$20,000
Public Works
$88,100
General
Government
$402,384
Public Safety
$164,345
GENERAL FUND BUDGET SUMMARY BY ACTIVITY
12120/2022
12/20/2022
2020
2021
2022
11130Y22
2023
%
REVENUES BY CLASSIFICATION
ACTUAL
ACTUAL
ADOPTED
ACTUAL
ADOPTED
CHANGE
PROPERTY TAXES
$472,092
$445.250
$470,928
$243,033
$584,697
24,16%
LICENSES & PERMITS
29,849
26,554
25,900
32,955
29,450
13.71%
INTERCOVERNM4TAL REVENUES
1,107
42,447
14,000
37.143
14,512
3.66%
CHARGESFORSB VICES
3,252
2,512
3.450
3,391
2,0D0
-42,03%
PINES & FORFEITS
620
267
500
924
600
20.00°A
MISCELLANEOUS
18,332
(1,809)
8,500
9,209
8,300
-2.35%
TOTAL REVENUES
$525,252
$515,221
$523,278
$326,655
$639,559
2222%
EXPENDITURES BY DEPARTMENT
GENERAL GOVERNMENT
41100 CITY COUNCL
$8,630
$9,699
$16,000
$7,828
$17,360
8.50%
41900 GBNERALGOVERNMENT
49,674
77,431
80,683
85,386
192,774
138.93%
41600 LEGAL SERVICES
25.002
39,522
50,700
46.001
56,500
9.47%
41410 ELECTIONS
4.506
5,531
10,800
6,064
10,800
0.00%
41500 FINANGIALADMNISTRATION
44,583
44,587
44,500
35,871
45,700
2.70%
41910 PLANNING & ZONING
36,961
68,518
31,550
38,804
44,050
39.62%
41940 RBIITAGEHALL
20,226
79,167
32,550
22,495
36,200
11.21%
TOTAL GENERAL GOVERII
$189,581
$324,445
$266.783
$242,449
$402,384
50.63%
PUBLIC SAFETY
42100 POLICE
81,078
85,777
95,000
83.587
115,200
21,26%
42200 FIRE PROTECTION
25,241
25,508
29,343
26.895
34,025
15,96%
42300 ANMAL CONTROL
0
180
600
81
600
0.00%
42401 BUILDING INSPECTIONS
7,759
13.272
36,079
6,616
14,520
-58.61%
TOTAL PUBLIC SAFETY
$114,078
$124,737
$160,022
$117,179
$164,345
2.70%
PUBLIC WORKS
43122 ROAD MAINTENANCE
3Z825
43,291
36,400
7,445
47,600
30.77%
43125 ICE &SNOW REMOVAL
8,055
11,311
34,500
12,630
33,500
.2.90%
44100 PARK MAINTENANCE
81
68
5,000
0
T000
40.00%
TOTAL PUBLIC WOWS
$40,961
$54,970
$75,900
$20,075
$88,100
16.07%
OPERATING TRANSFERS
4900 OPERATING TRANSFERS
410,000
25,000
20,000
20,000
20,000
0.00%
TOTAL OPERATING TRANSFERS
$410,000
$25,000
$20,000
$20,000
$20,000
000%
TOTAL EXPENDITURES $754,620 $528.852 $522,705 $399,703 $674,829 29.10%
FUND BALANCE -JANUARY1 $496.843
$257.475
$253,844' $253,844
$100,796
EXCESS REVEUE OVER EXPENDITURES ($229,368)
($13,631)
$573 ($73,048)
($35,270)
FUNDBALANCE-DECBVHER31 $267,475
$253.844
$254,417 $180,796
$145,526 42.60%
10
REVENUES
GENERALFUND
ACTIVITY DESCRIPTION:
To record and maintain all general operating revenues. These revenues will be used to finance the
general operating expenditures of the City.
GOALS:
1. Maintain stable, constant revenue sources.
2. Maintain a low tax rate, by reviewing the costs of services provided and charge appropriately for
them.
BUDGET SUMMARY:
The property tax system is described in more detail beginning on page 58. The City's net taxable tax
capacity has increased to $1,601,998 for taxes payable in 2023. This is an increase of 12.287%. The
City's General Fund property tax levy for 2023 will be $584,697. Because of these two factors and
the $84,418 debt levy, the 2023 tax rate for the City will be 40.651 % compared with 38.199% in 2022,
36.190% in 2021 and 41.227% in 2020.
All other 2023 City revenue sources were adjusted slightly or remained at the 2022 budget amounts
based on actual past or anticipate amounts in 2023.
REVENUE LEVELS:
Tax Rate
Net Taxable Tax Capacity
2020
2021
ACTUAL
ACTUAL
41.227%
36.190%
1,255,541
1,438,923
2022
2023
ACTUAL
ESTIMATED
38.199%
40.651%
1,426,695
1,601,998
11
BUDGET:
12114I2021
12M012022
ACC.
N20
2021
2022
11/3012022
2023
%
F ACCC4MOELAF
AC L
AC L
AWP
AC L
AW
QIVOGE
RK:BEN TAXES
31MI CUWi6 RTAXM
$43T,190
$432,902
$4W.W2
$236,618
$668,897
23.6P
31002 MJN.]LBJFTAXES
26.239
11
0
no
0
0.00%
31003 FIBGLLtl IMME'
9,884
12,247
10.726
6,191
15,800
47.31%
310M F ALT1 &IMHSST
(201)
0
0
0
0
0.W%
TOTAL RWF83IY TAXES
$472.0W
$445.2%
$470.90
$243.033
084.697
NAM
LN Bs&P36MS
M100 GBJH2ALBW6 LICBJSES
2,600
1,575
21000
2550
2,W0
0.00%
U101 WEALELKK.0RLBM0M
5.800
4,050
4,000
4050
4,000
000%
32102 OFF SALE LKK LIG E
0
0
0
0
0
0,00%
32103 NJNIN WCATING LKKJM UC ES
0
0
0
0
0
0.00%
321W 0hH2 F8IIJAfS
1,665
1,960
1,200
2.30
1,200
0.00%
32108 TO9A00O LIMICE
200
200
0
200
200
0.00%
M107 "WABLECAM MLLBJBE
WO
WO
500
0
0
-100.00%
32201 OJNIMCTORLI SE
1,801
1,700
L400
1,000
11400
0.00%
32210 &KpQa F8d.II5
10,103
7.760
0,000
19,572
10.000
25.00%
32211 RIIM&NG FBlMBS
1845
3W
1,W0
890
1.000
O.W%
32212 GAS4EA PEEWM
2,990
2.427
1.800
2,245
2,000
11.11%
32213
365
598
800
528
800
0.00%
M215 NC SF B`
Boo
0
100
0
100
O.W%
32218 FR£ W4ARSIWLLNSR NFEE
0
107
2,500
10
?WO
0.00%
32219 S@I'IC NSFEL'IGN FH
no
4.809
2,000
4,810
3,500
75.00%
32235 SQNB2WNIRAC1Cit LC E
O
0
50
0
W
O.W%
32239 Fd3JFAL LICBJSNG
1.000
100
400
no
400
0.00%
322AO AMNLW0 LLIM8 E
32D
470
iW
445
300
100.00%
TOTAL JC ES&FB "
$29,049
$261554
$25.000
$32.90
S29450
13]1%
NIBKAVHN.SRALF 9J.16
33401 LEA
0
14.631
0
0
0
0.00%
SUM WI GR4 &AIM
12
12
0
12
12
0.00%
33Wi SWWWAM
11095
0
1.000
0
11000
QW%
33603 MLICESTATEAIO
0
0
0
0
0
0.00%
33802 CABLEW FRAM FEE
0
8,436
B,WO
9.810
6,W0
8.33%
III 0T62G0V AMAWMAM
0
19.' $
7,000
0,321
TOOO
0.00%
TOTAL IN03MAV.R EMEG
$1.107
$42.02
$14,000
$37,143
114,512
166%
C RGE FC SBNItS
U220 SLRWA SACK AWM
87
B]
50
148
50
000%
32230 ACf41I B AWECHARGE
0
0
0
0
0
0.00%
34105 RANJNG CYMRGE
0
0
No
1.275
no
0om
34110 R NCFECKFEB
3.348
1.60A
3,000
1.023
1.200
-60.00%
FALSEAIAIWS
0
150
0
150
0
0.00%
U121 SR LAS5E55MBJf SEARCIE3
O
0
0
D
0
O.W%
U122 gJGIJWUNG CµgREE
0
0
0
0
0
000%
341232gJNGCHA m
75
In
0
100
0
D.00%
341M OWRC MRLECAL FEE
0
0
0
0
0
Dom
34132 NJETfrBJfAIXJNSIPATNECHARGE
(238)
381
no
361
no
25.00%
34135 WM CR LSEWKMS
0
0
0
334
3W
0.00%
TOTALCIWRGSSFORSENCES
$3.252
$2,512
$3,450
$3,391
$2.000
-42.0%
3610077RA C&OTRd2FNE
820
287
W0
924
600
20.00%
T0TALFF^E6&F0.�B15
$NO
$287
$WO
$924
SIN
Boom
NISCBLAE REVEA6
=10 NI685TEARNING3
8,476
(11758)
5,00
2,02E
3.000
-40t0%
35231 CHAPoI'ABLEGAMflLING WNIRBI11gN5
0
0
0
0
0
OW%
36241 MUMItMMLICY ONCEP4M
2,798
Boo
0
0
0
000%
30200 MS(:6LANEIX.6
3,4W
328
WO
4
no
-40.00%
36400 FACILRYF Al-
3.W4
8,812
3.000
7479
OW0
66.67%
N200 TIYNSF N
O
0
0
0
0
0.00%
T ALM IANEg6
$18,332
($1,B09)
$8.500
$8,209
$6.300
-2.35%
T0TNLGEIJBMLFWUREVB$J85 $525.02 $515,221 $523,278 $326,655 $639.559 22.22%
12
CITY COUNCIL
GENERALFUND
ACTIVITY DESCRIPTION:
The City Council provides elected representation to the community with control over matters of policy,
budget, administration, and operations of the City.
GOALS:
1. Respond to citizen concerns, suggestions, questions, and complaints in a timely manner.
2. Keep current on legislative issues and incorporate those that directly affect the City and its
residents.
3. Provide strategic direction to the City.
4. Provide policy direction and organization governance through budget, ordinances and other
policy decisions.
BUDGET COMMENTARY:
Budget changes from 2022 to 2023 include increasing conferencettraining costs to $300 and
budgeting $9,000 for contingencies. The 2023 budget is an 8.5% increase from the 2022 budget.
BUDGET:
CITYCOUNCIL
UFPARTMFNr41100
1v11YL021
1=012022
AOCT.
2020
2021
2022
11130122
2023
N
ACCOUNT DESCMI N
ACTUAL
ACTUAL
ADOP7ID
ACTUAL
ADOPT®
CMWE
FERSONNA SERVICES
100
WAGES&SALARIES
$6,600
$7,340
$7,500
$5,538
$7,725
3,00%
130
FICA CONrRIBUrpNS
880
551
0
413
0
0.00%
135
WORKERS COMn4SATION
0
0
0
84
85
0.00%
TOTAL PERSOO 18 MWICES
$7,480
$7,891
$Z500
$6,035
$7,810
4.73%
OTHER SSWM & CHARGES
300
PROFESSIONALSBWKES
0
0
0
0
0
0.00%
308
AOANNISTRATION
0
0
250
0
250
0.00%
310
DOWERSICE REG51R1TDN FEES
0
308
250
285
300
20.00%
333
N1 M IXPBNSES
0
0
0
0
0
0.00%
364
OTIMMURANCE
0
0
0
0
0
0.00%
449
CDUNOL OON11NGa
1,150
1,500
8,000
1,508
9.000
12.50%
TOTAL OTHER SENICES&CHARGES
$1,150
$1,808
$8.00
$1,793
$9,550
12,35%
TOTAL CITY COUNCIL $8,630 $9.699 $16.000 $7,828 $11,W0 8.50%
13
Clerk/General Government
General Fund
ACTIVITY DESCRIPTION:
The Clerk/General Government Budget provides for funds and support for all of the City programs
and departments of overall nature to City operations, not specifically mentioned in this written budget
report. These programs include Administration, Recording Secretary, Newsletters, Insurance and
Memberships. The General Government Budget also provides contributions to various community
oriented organizations.
GOALS:
1. Prompt publication of meeting minutes, ordinances, and legal notices.
2. Provide support for agencies, which provide service needs within the City.
BUDGET COMMENTARY:
Most line items adjusted based on current and past expenditure levels.
Personnel Services increased to reflect wage increase and health insurance costs for the City Clerk.
Professional Services and Miscellaneous expenditures are increased to reflect past expenditures and
added expenditures related to software purchase.
The largest expenditure is the purchase of new software, which includes financial, payroll, utility
billing, and permitting. The cost of the new software is estimated at $75,815 of which the City plans
on using $35,270 of ARPA (reserve) funds, which were received in 2021 and 2022.
14
BUDGET:
CLH80GFNERAL GOVERNMENT
0@ARTMENT 4190D
1212=022
1&20/2022
AOCT.
2020
2021
2022
11/30/22
2023
%
M
ACCOUNT DESCRIPTION
ACTUAL
ACTUAL
ADOPTED
ACTUAL
ADOPTED
CHANGE
PERSONNEL SERVICES
100
WAGES&SALARBS
$24,421
$37,335
$28,600
$46.760
$56,000
95.80%
TE MPARY Mr-LOYEESS
0
0
0
0
0
0.00%
130
FICA COMRIBUTONS
4,075
2,867
2,186
1,181
4,284
95.80%
131
PERA CONTRBUITONS
0
2,123
2.145
3,456
4,200
95.80%
135
HEALTH INSURANCE
0
0
18,000
2,423
10,350
-42.50%
150
WORKERS COMPENSATION
293
322
500
454
500
000%
TOTAL PERSONNEL SERVICES
$28.789
$42.647
$54,433
$54,274
$75.334
46.47%
SUPPLIES
200
OFFICESUPPLES
499
3,455
2,000
4,682
4,000
100,00%
212
POSTAGE
717
1,168
1,450
0
1,450
0.00%
250
SALES TAX
0
0
0
0
0
0.00%
TOTAL SUPPLIES
$1,216
$4.623
$3,450
$4,682
$5,450
57.97%
OTHER SERVICES & CHARGES
300 PROFESSIONAL SERVICES
305 ADMINISTRATION
308 PROFESSIONAL SERVICES
309 MSCE.LANEOUS
310 COWEREIC-E REGISTRATION FEES
320 INTEbNET CDNNECTION
M2
331
332
334
350
351
352
361
363
365
384
434
435
436
440
450
WEB SITE
MILEAGE
RECORDING SECRETARY
COMPUTERSEiVCES
PRNMIG-OTHER
LEGAL NOTICES
NBA5LETTEUPUBUC RELATIONS
GEN37A1- LABILITY INSURANCE
VEHICLEINSURANCE
PUBLIC OFFICALS LIABILITY INSURANCE
REYCLNOCOLLB3TION
0
2,782
1,000
2.782
3,500
250.00%
90
363
400
0
400
0.00%
0
0
0
0
0
0.00%
510
2,858
200
3,006
2,000
900.00%
0
693
1,500
235
1,500
0.00%
0
0
0
0
0
0.00%
1,163
2,076
1,200
1,195
1,500
25.00%
0
127
150
235
350
133.33%
1,612
5,970
0
5,871
6,000
0.00%
4,359
190
5,000
0
4,000
-20.00%
0
0
0
0
0
0.00%
520
1,231
800
587
800
0,00%
1,106
1,571
2,200
1.770
2,400
9.09%
1,280
1,407
2,500
1,726
2,500
0.00%
75
78
100
99
150
50.00%
0
0
150
124
150
EDE%
8,104
8,104
9,200
6,946
9,500
3.26%
VLAWMO
0
0
0
0
0
0.00%
LM:
666
704
1.000
1,303
1,000
0.00%
RCLLG
184
200
350
2M
350
0.00%
DUES &SUBSCRPITONS
0
161
50
300
75
50.00%
CHARTABLEGAIMBLING DISTRBURONS
0
0
0
0
0
0.00%
TOTAL OTHER SERVICES & CHARGES
$19,669
$28,515
$25,800
$26,430
$36,175
40.21%
CAPITAL OUTLAY
570 FURNRIRE& OFFICE EOUIRAENT
0 1,646
0
0
0
0.00%
580 OTHER EQUPNFNRINPROVEENTS
0 0
0
0
75,815
0.00%
TOTAL CAPITAL OUTLAY
$0 $1,646
$0
$0
$75,815
0,00%
TOTAL CLERKJGBNERAL GOVERMENT $49,674 $77,431 $80,683 $85,386 $192,774 138,93%
15
Elections
General Fund
ACTIVITY DESCRIPTION:
The Elections budget funds election activities of the City, which include maintenance of voting and
ballot counting equipment and payment of the election service contract with Ramsey County.
GOALS:
1. Conduct fair and open elections.
BUDGET COMMENTARY:
In 2013 the City began contracting with Ramsey County for election administrative services. The cost
to administer the elections will be spread over a two year period, which results in the City having flat
election costs even though there are years (even years) with and without (add years) general
elections.
BUDGET:
M-WTION&
OEPAWMB 41410
iWW"22
1=112022
AOGT.
2020
2021
2022
11MO22
2023
%
#
AGOJLMOESCRIPIION
ACTUAL
AC L
ADOPTED
ACTUAL
ADOPTED
CHANGE
PBRSOMEL SENICES
100
WAGES & SALARIES
$0
$0
$0
$0
$0
0.00%
105
TBVPDM Y B OYEES
0
0
0
0
0
0,00%
130
FICA COmRBUTVNS
0
0
0
0
0
0,00%
160
WOWERS COW
0
0
0
0
0
0.00%
TOTAL PERSONNE SERVICES
$0
$0
$0
$0
$0
0.00%
210
212
250
SIPRIES
OPERATING SUPPLIES - OTHER
POSTAGE
SALES TAX
0
0
0
0
0
0
150
0
0
0
0
0
150
0
0
0.00%
0.00%
0.00%
TOTALSUPR6
$0
$0
$150
$0
$150
0.00%
OTHER SERV CES & CHARGES
M8
AOMNISTRATION
0
0
0
0
0
0,00%
307
PROFESSIONAL SEPVIBS
1,971
4,664
8,000
4,664
8.500
6.25%
3M
MSCE.LANEW3
0
0
0
0
0
0.00%
331
MILEAGE
0
0
0
0
0
0.00%
350
Omen PRINTING
0
0
0
0
0
0,00%
351
LEGAL NOTICES
118
(59)
150
0
150
0.00%
MIX Machine
0
0
0
0
0
0.00%
400
REPAIRWAIMENNCEIOUIWrENr
2,417
926
2,500
1,400
2,M0
-20.00%
TOTAL OTHER SETVICES&CHARGES
$4,506
$5,531
$10.650
$6.064
$10,660
0.00%
TOTAL ELB.T
$4,506
$5,531
$10,800
$6,064
$10,800
0.00%
IN
Financial Administration
General Fund
ACTIVITY DESCRIPTION:
Financial administration is provided through a contract with White Bear Township. The contract
includes accounting for every financial transaction of the City including accounts payable, accounts
receivable, cash and debt management, and utility billing. In addition, the City contracts with a public
accounting firm for audit services each year.
GOALS:
1. Provide meaningful and timely financial information and reports.
2. Complete the financial audit in a timely fashion.
3. Coordinate the City's annual budget process.
BUDGET COMMENTARY:
The amounts budgeted in 2023 reflect past expenditure levels. In 2020 the City requested proposals
for audit services and the 2023 budget reflects these audit costs.
BUDGET:
FINANCIAL AMIMSTRATION
DFPARTMMR41600
12120/2022
IMM)2022
ACCT.
2020
2021
2022
11170M
2023
%
#
ACCOUNTDESCR N
ACTUAL
ACTUAL
ADOFMD
ACTUAL
AOCPIED
CHANGE
PERSONNEL SETNICIES
SUPPLIES
200
OFFICESUPFLIES
EO
$0
$0
$0
$0
0.00%
250
SALIESTAX
0
0
0
0
0
0.00%
TOTAL SLFFLIES
$0
$0
$0
$0
$0
0.00%
OTHER S8WM & CHARGES
308
ADMNISTRATON
0
0
0
0
0
0.00%
301
AUDMNG S8WICES
12,865
12,867
11.600
8.000
11,5w
0,00%
329
RNANCALSERJOES
30,008
29,884
31,000
24,937
31,000
0,00%
330
CRIDDCARDFEES
0
0
0
1,077
1,200
0.00%
334
COMPUTEPI SEWIDES
1,710
1,799
2,000
1,857
2,000
0.00%
309
MSCELLANEDU aRMIE
0
37
0
0
0
0.00%
TOTAL OTHER SaNCE58 CHARGES
$44,583
$44.587
$44,W0
$35,671
$45,700
2.90%
TOTAL FNANCAL AOMNISTRATON $44,583 $44,587 $44.500 $35,871 $45,700 2.70%
17
Legal Services
General Fund
ACTIVITY DESCRIPTION:
All legal services are currently contracted with a private legal firm. Activities included are the
issuance of legal opinions, preparation of ordinances, resolutions, contracts, and agreements, and the
conduct of civil litigation.
GOALS:
1. Continue contracting for legal counsel.
BUDGET COMMENTARY:
The 2023 budget is based on contract cost of current legal counsel and anticipated use or need of
legal counsel in 2023.
BUDGET:
LEGAL SERVICES
DE+ARTMEIT 41600
12120/2022
12/20/2022
ACCT.
2020
2021
2022
11 3W22
2023
%
#
'ACCOUNTDE.SCRMM
ACTUAL
ACTUAL
ADOPTED
ACTUAL
ADOPTED
CHANGE
OTHER SERVICES & CHARGES
300
PROFESSIONAL SERVICES
$0
$0
$0
$0
$0
0.00%
303
PROSECUTION
135
270
2,200
901
2,000
.9.09%
304
LEGAL SERVICES
24,769
39,252
45,000
45,100
50,000
11.11%
305
LEGAL SERVICES - LAND ISSUES
98
0
3,500
0
3,500
0.001A
309
MExB.LANEOUS
0
0
0
0
0
0.00%
317
LEGAL - ANNE%ATIDN
0
0
0
0
0
0.00%
TOTAL OTHER SERVICES &CHARGES
$25,002
$39,522
$50,700
$46,001
$55,500
9.47%
TOTAL LEGAL SERVICES $25.002 $39.522 $50,700 $46.001 $55,500 9.47%
18
Planning & Zoning
General Fund
ACTIVITY DESCRIPTION:
This department provides long range planning, day to day coordination, and design and management
of programs and plans affecting residential, commercial and industrial development. The activities
include, but are not limited to, comprehensive planning, zoning administration, design of trails and
bikeways, promotion.
GOALS:
1. Implementation of comprehensive plan objectives.
BUDGET COMMENTARY:
Expenditures are based on past expenditures, which result in a 39.62% increase.
BUDGET:
PLANNING & ZONING
DEPARTMBNT 41910
12/20/2022
12/20/2022
ACCT.
2020
2021
2022
11/30/22
2023
%
R
ACCOUNr OESCRPnON
ACTUAL
ACTUAL
ADOPTED
ACTUAL
ADOPTED
CHANGE
OTHER SBNICES & CHARGES
300
PROFESSIONAL SERV CES
$0
$0
$0
55,000
$0
0.00%
308
ADMINISTRATION
0
0
3,500
0
3,000
-14.29%
302
ENGINEERING SERVCES
30,986
29,706
20,000
26,475
30.000
50.00%
309
MSCS-LANBOUS
669
0
50
0
50
0,00%
315
ZONING ADMISTRATION
995
5,198
2,000
7,329
5,000
150.00%
325
NPOES TRAINING
0
0
0
0
0
0.00%
326
W0ES EDUCATION
0
0
0
0
0
0.00%
327
NS4 REPORTING
2,355
33,614
6.000
0
6,000
0.00%
332
REPORTING SECRETARY
0
0
0
0
0
0.00%
348
C0W.. RAN UPDATE
1.956
0
0
0
0
0.00%
433
DUES & SUBSCRIPTIONS
0
0
0
0
0
0.00%
TOTAL OTHER SERVICES & CHARGES
$36,961
$68.518
$31,550
$38.804
544,050
39.62%
CAPITAL OUTLAY
570
FURNITURE& OFFICE EQUIRVENT
0
0
0
0
0
0.00%
TOTAL CAPITAL OUTLAY
$0
$0
$0
$0
$0
0.00%
TOTAL PLANNING &ZONING $36,961 $68,518 $31,550 $38,804 $44,050 39.62%
im
Heritage Hall
General Fund
The activity for this department is to provide for the operation and maintenance of the City
offices/meeting facility
GOALS:
1.
Maintain a reputable facility to house meetings, mayors office and a sub -station for the
Ramsey County Sheriff Department.
BUDGET COMMENTARY:
Line items adjusted to reflect past expenditure activity.
Contracted services increased for an outside
contractor performing periodic through cleanings of the building.
In 2021 The
City installed many
touch
free fixtures to help prevent the spread of Covid-19,
which why expenditures are double in
2021.
BUDGET:
Hr30TAGEHALL
DEPARTMETT 41940
12120/2022
1v2012022
ACCr.
2020
2021
2022
11130,22
2023
%
#
ACDOUNTCESCRIPIION ACTUAL ACTUAL
ADOPTED
ACTUAL
ADOPTED CHANGE
SUPPLIES
205
CLEANNG SUPPLIES $0
$0
$0
$0
$0
0.IM
210
OPERATING SUPPLIES - OTHER 138
50
300
69
200
-33.33%
230
BULDNG MATERI LS 0
0
0
0
0
0,00%
250
SALESTAX 0
0
0
0
0
0,00%
TOTAL SUPPLIES $138
$50
$300
$69
$200
-33.33%
OTHER SERVICES & CHARGES
300
PROFESSIONAL SEWICES 273
1,006
3,000
0
1,500
.50.00%
309
OONTRACTSE CES 5.455
18,241
81000
11,529
12,000
50.00%
321
TELEHOW 0
0
1.800
0
1.500
-1867%
362
PROPERTY INSURANCE 844
876
1.600
1,754
2,000
33.33%
381
ELDICTRICrrY 4,308
4,545
4,750
4,351
5,000
5.26%
383
GAS 1,092
1,097
1.500
1,562
2,000
33.33%
385
WATHLSIBAER UTLITES 026
1,164
1,200
666
1,500
25.00%
400
REPAIWM4ME14NCE-OTHER 345
355
2.500
370
2,50D
0.00%
401
REFAWMANTE4ANCE-BULDNGS 6,844
46.353
8.000
2,164
8,000
0.00%
TOTAL OTFIERSEVCESS&CHARGES $20.087
$73,627
$32,250
$22,426
$36,000
11.63%
CAPrrAL OUTLAY
520
BULMO MPROVEB4TS 0
5.480
0
0
0
0.00%
580
OTHER EQUIPIVENTI dPROVE4EJB 0
0
0
0
0
0.00%
TOTAL CAPrAL OUTLAY $0
$5,480
$0
$0
$0
0.00%
TOTAL HERITAGE HALL $20,225 $79,157 $32,550 $22.495 $36,200 11,21%
20
Police
General Fund
In 2018, the City of Gem Lake began contracting with the City of White Bear Lake's Police
Department to provide law enforcement services for the City. As part of the contract, they will serve
and protect the City as well as provide public education programs and services to the residents.
GOALS:
1. Provide effective law enforcement service to the City.
BUDGET COMMENTARY:
The 2023 budget is based on the contracted budget amount provided by the City of White Bear Lake's
Police Department.
BUDGET:
POLICE
DEPARTMENT 42100
12/20/2022
12120/2022
ACCT.
2020
2021
2022
11130122
2023
%
#
ACCOUNr DESCRIPr10N
ACTUAL
ACTUAL
ACOPIED
ACTUAL
ADOMw
CHANGE
OTHER SERVICES & CHARGES
306
REGULAR LAW MFORCEdENr
$80,631
$85,777
$91,200
$83.587
$113,200
24.12%
3D6
SPECIAL LAW E,FORCEMFM
0
0
0
0
0
O.DD%
307
(DISPATCH COSTS
547
0
3,500
0
2,000
-42.86%
308
ADMINISTRATION
0
0
300
0
0
-100.00%
309
MISCELLANEOUS
0
0
0
O
0
0.00%
TOTAL OTHER SERVICES & CHARGES
$81,078
$85,777
$95,000
$83,587
$115.200
21.26%
TOTAL POLICE $81.078 $85,777 $95,WD $83,587 $115,200 21.26%
21
Fire Protection
General Fund
ACTIVITY DESCRIPTION:
The objective of the Fire Protection Department is to provide fire protection and prevention services.
The City of Gem Lake entered an agreement with the City of White Bear Lake for such services. The
contract also provides for site inspections and enforcement of fire codes through their Fire Marshal.
Paramedic and ambulance service is provided by the contract, but the cost of the service is not
included in the contract since it is billed as a fee -for -service to the individuals using the service.
GOALS:
Promote public education and information about fire prevention and safety.
2. Reduce property damage and loss due to fire.
3. Provide emergency medical assistance to all residents.
BUDGET COMMENTARY:
The City's contract amount is based on the White Bear Lake Fire Department 2023 budget less an
adjustment for 2021 actual expenditures compared to budget and multiplied by the City's percentage
of average population and average market valuation of the area served by the White Bear Lake Fire
Department.
BUDGET:
FIRE
DEPARTMENT 42200
12120/2022
12120/2022
ACCT.
2020
2021
2022
11/30/22
2023
%
#
ACCOUNT DESCRIPTION
ACTUAL
ACTUAL
ADOPTED
ACTUAL
ADOPTED
CHANGE
OTHER SERVICES & CHARGES
308
ADMINISTRATION
$0
$0
$0
$0
$0
0.00%
309
MISCELLANEOUS
0
0
0
0
0
0.00%
311
FIRE SERVICE
18,935
19,060
$22,593
20,710
$27,000
19,61%
312
FIRE MARSHALL SERVICES
6,306
6,448
$6,750
6,186
$7,025
4.07%
TOTAL OTHER SERVICES & CHARGES
$25,241
$25,508
$29.343
$26,895
$34,025
15.96%
TOTAL FIRE $25,241 $25,508 $29,343 $26,895 $34.025 15.96%
FXa
Animal Control
General Fund
The City of Gem Lake entered an agreement with a private company for their animal control services.
The contract is for service as needed.
GOALS:
1. Address animal issues within the City in a timely manner.
BUDGET COMMENTARY:
The 2023 budget was based on past expenditures.
BUDGET:
ANIMAL CONTROL
DEPARTMENT 42300
12/20/2022
12/20/2022
ACCT,
2020
2021
2022
11/30122
2023
%
k
ACCOUNTOESCRPTIION
ACTUAL
ACTUAL
ADOPTED
ACTUAL
AOOPTM
CHANGE
OTHER SERVICES & CHARGES
300
PROFESSIONAL SERVICES
$0
$0
$0
$0
$0
0,00%
309
MSCELLAMEOUS
0
0
0
0
0
0.00%
323
ANIMAL REMOVAL
0
0
400
0
400
0.00%
324
ANIMAL E14FOPLB04T
0
180
200
81
200
0.00%
TOTAL OTHER SERVICES & CHARGES
$0
$180
$600
$81
$600
0.00%
TOTAL ANIMAL CONTROL $0 $180 $600 $81 $800 0.00%
23
Building Inspections
General Fund
ACTIVITY DESCRIPTION:
The Code Enforcement Department issues all building permits for the City. This department provides
for the health, safety and welfare of the City residents by providing inspection services to ensure that
all residential, commercial, and industrial buildings comply with the Uniform Building Code and City
Ordinances.
GOALS:
1. Continue to provide timely and thorough inspections.
2. Provide inspections of the City to apprehend illegal construction activities, which are not
allowed or for which no permits have been issued.
BUDGET COMMENTARY:
The 2023 budget no longer includes personnel costs related to hiring a part-time inspector to enforce
city codes related to building and development activities. This position was included in the 2021 and
2022 budget, but was not hired. Building inspections reduced to reflect less building activity
estimated in 2023.
BUDGET:
BUILDING INSPECTIONS
DBPARTME ff 42401
12/20/2022
12rM022
AMT.
2020
2021
M22
11I=
2023
%
#
ACCOUNT DFSCWPIION
ACTUAL
ACTUAL
ADOPTED
ACTUAL
ADOPT®
CHANGE
P SONNELSSWICES
100
WAGES&SALARIES
$0
$0
$12,500
$0
$0
-100.00%
TEMWRARYE OYIMS
0
0
0
0
0
000%
130
RQ4 CONIItlBUrIoW
0
0
956
0
0
-100.00%
131
P WNTWBUIONS
0
0
938
0
0
-100.00%
135
HMLT-IMURANCE
0
0
0
0
0
000%
150
WDWER'SCOMP SAMON
0
0
185
0
0
-100.00%
TOTAL FSRSONNEL SERVICES
$D
$0
$14,579
$0
$0
-100.00%
OnIm$ R✓ICES&CHARGES
313
BUIUA%M6 TONS
7,245
9,164
14.000
2,612
10,000
-28,57%
309
MISCelANBOUS
0
0
0
0
0
0IM
316
BUILUNGSEWETARYSBWM.FS
444
1.588
2,500
1,464
2,000
-20.00%
334
COMRIIFR SEW10ES
TO
2,520
0
2,520
2,620
0.00%
328
CODEFAFC�
0
0
0
0
0
0.00%
TOTALOTHad SERVICES&CHARGES
$7759
$13,272
m600
$6,616
$14,520
-12.00%
C4WfAL OURAY
570
RIRNITLRE&SOUPMatlT
0
0
4,000
0
0
-100.00%
TOTAL CARTAL OUnAY
$0
$0
$4.000
$0
$0
-IW.00%
TOTAL BULD14G NSP.B;TIONS $7759 $13,272 ' $35.079 $6,616 $14,520-58.61%
fz1
Road Maintenance
General Fund
ACTIVITY DESCRIPTION:
The Road and Bridge Department provide residents with safe and accessible transportation routes.
This department provides for all maintenance and repair of the City's roads. Routine road
maintenance is performed by White Bear Township public works staff or outside contractors by
contract.
GOALS:
1. Routine maintenance to assure long life of each street.
BUDGET COMMENTARY:
Most line items adjusted based on past expenditures. Street maintenance/repair includes a possible
seal coat project in 2023. In 2019, the City adopted a boulevard tree trimming policy, in which the
City will trim any trees or bushes that interfere with pedestrian traffic and vision of vehicle drivers.
Based on past expenditures, $15,000 is estimated for tree trimming.
BUDGET:
ROAOMAINr6NANCE
O AWMB "122
1=12022
1212 22
A=
2020
2021
2022
11MM2
2023
%
k
ACCOUW DESCRIPDON
ACRNL
AC L
ADOPT®
AC L
AOOP18l
CHANGE
SUWUM
211
CHBJICALS
$0
$0
$0
$0
$0
0.00%
210
OPERATING SU 1L -Oh
0
9
0
0
9
000%
224
GRAVa/STRE£r NWT L
0
0
0
0
0
0.00%
225
SALTISAPD
0
0
0
0
0
0.00%
228
SIGNS, SIGNR RWN ALS
0
62
500
0
500
0.00%
250
SAL63 TAX
0
0
0
0
0
000%
TOTAL SLPRIBS
$0
$62
$500
$0
$500
000%
OhHt CHARCia$
302
SER/ICES
SUML S
P.NGf
0
0
0
0
0
0.00%
302
NNAL
BVGMB34NG FFFSS
13,5]]
12,614
4,000
3,423
8,000
100.00%
308
ADMNIS TON
0
0
0
0
0
000%
309
msol WOW
0
0
0
0
0
000%
327
0
0
0
0
0
0.00%
351
LEGAL NOTIC83
0
0
0
0
0
0.00%
382
B-�RY- STREET LGKS
749
]0]
1,0m
857
1,200
20.00%
30
RpW fMMBU NCE
0
0
800
0
800
000%
405
ROADMAMBWNC&REPAR
3,919
28.007
15,000
3,165
22,000
46.5]%
408
BLVD.TRff MANG
14,2M
2.001
15,000
0
15,000
000%
433
DUESAWSLBSCRRrIONS
0
0
100
0
100
0.00%
TOTALOTHBi SBNOE &8 RGE3
$32.825
$43,229
$35,900
VMS
$47.100
31.20%
CAPRAL OUTLAY
540
IFAVY MACHNERV/EOlNRv13Jr
0
0
0
0
0
0.00%
TOTAL GAWAL CUMY
$0
$0
$0
$0
SO
07%
TOTAL ROAD MAMBI4NCE $32,825 $43,291 $36,900 $],40.5 $4],600 30.]]%
25
Ice & Snow Removal
General Fund
ACTIVITY DESCRIPTION:
The City's Ice and Snow activity is responsible for the control of ice and snow on City streets. The
activity provides control in a safe and cost effective manner, keeping in mind safety, budget, and
environmental concerns. The City contracts for this activity.
GOALS:
1. Remove snow as quickly as possible to provide all residents with safe access.
BUDGET COMMENTARY:
The budget for ice and snow control is based on past expenditures.
BUDGET:
ICE&SNOW REMOVAL
DEPARTMTNr 43125
12(2012022
1212012022
AOCT.
2020
2021
2022
11/30/22
2023
%
#
ACCOUNT DESCRIPTION
ACTUAL
ACTUAL
ADOPTED
ACTUAL
ADOPTED
CHANGE
SUPPLIES
225
SALTSAND
$1,994
$4,925
$15,000
$5,598
$18,000
0,00%
210
OPERATING SUPPLIES - OTHER
0
0
0
0
0
0.00%
250
SALESTAX
0
0
0
0
0
0,00%
TOTAL SUPPLIES
$1,994
$4S25
$15,000
$5,598
$15,000
0.00%
OTHER SERVICES & CHARGES
309
MSCELL0MILIS
0
0
0
0
0
O.DD%
400
REPAIRIMANhi4ANCE-OTHER
0
0
2,500
0
1,500
-40.00%
404
REPAIRWANTENANCE-CONTRACTUAL
6,061
6,386
17,000
7,032
17,000
0,00%
TOTAL OTHER SERVICES & CHARGES
$6,D81
$6,386
$19,500
$7,032
$18,500
-5.13%
CAPITAL OUTLAY
540
HEAVY MACKNERV EDUFiVE14T
0
0
0
0
0
0.00%
TOTAL CAPITAL OLMAY
SO
$0
$0
$0
$0
0.00%
TOTAL ICE&SNOW REMOVAL $8.055 $11,311 $34,500 $12,630 $33,500 .2.90%
W,
Parks Maintenance
General Fund
ACTIVITY DESCRIPTION:
This department provides for all maintenance and upkeep of the City's parks system. Township
personnel, through a contract, perform all labor and provide the equipment for maintenance.
GOALS:
Routine maintenance of parks.
BUDGET COMMENTARY:
In 2019, a trail was constructed in the Villas of Gem Lake housing development and donated to the
City. For 2023, the City is budgeting $5,000 to pay for mowing, plowing and maintenance of the trail
and area around the trail.
BUDGET:
PARKMAINTENANCE
DEPARTMENT 4410
12120/2022
12/20/2022
ACCT.
2020
2021
2022
11/30/22
2023
%
#
ACCOUNT DESCRIPTION
ACTUAL
ACTUAL
ADOPTED
ACTUAL
ADOPTED
CHANGE
SUPPLIES
211
CHEMICALS
$0
$0
$0
$0
$0
0,00%
210
OPERATING SURiIES - OTHER
0
68
0
0
0
0.000A
LANDSCAPING MATERIALS
0
0
0
0
1,000
0.00%
226
SIGNS, SIGN REPAIR MATERIALS
0
0
0
0
0
0.00%
250
SALES TAX
0
0
0
0
0
0.00%
TOTAL SUPPLIES
$0
$68
$0
$0
$1,000
0,00%
OTHER SERVICES & CHARGES
300
PROFESSIONAL SE V ICES
0
0
0
0
0
0.00%
404
MFJ< MAINTENANCE- CONTRACTUAL
81
0
5,000
0
5,000
0,00%
400
RPPAIRWAINTEHANCE-OTHER
0
0
0
0
1,000
0,00%
300
N$SCELLANEOUS
0
0
0
0
0
0,00%
TOTAL OTHE RSE VICES&CHARGES
$81
$0
$5,000
$0
$6,000
20.00%
CAPITAL OUTLAY
540
HEAVY MACHNERY/BDUFMCNT
0
0
0
0
0
0.00%
580
OTHER BQUIPMFNT/INPROVEMENTS
0
0
0
0
0
0.00%
TOTAL CAPITAL OLFAY
$0
$0
$0
$0
$0
0.00%
TOTAL PARK MAINTENANCE $81 $68 $5,000 $0 $7,000 40.00%
27
Operating Transfers
General Fund
This department provides funds that will be moved to other City funds to finance other City projects or
activities.
GOALS:
1. Finance other future City projects with as little tax impact as possible on City property taxes.
BUDGET COMMENTARY:
In the past, the City transferred funds to finance future road improvements and the possible treatment
and prevention of the Emerald Ash Bore (EAB) and other unidentified projects. In 2020 the City
transferred $385,000 in excess fund balance to close out two construction funds and set funds aside
for future improvement projects based on the City fund balance policy of maintaining 50% of the next
year's operating budget as reserves. In 2023 only $20,000 for future improvement projects is being
budgeted.
BUDGET
OPMATINGTRANSFFRS
DEPARTMENT 4900
ACC-T.
# ACCOUNT DESCRIPnON
2020
ACTUAL
2021
ACTUAL
12120/2022
2022
ADOPTED
11/30/22
ACTUAL
1212012022
2023
ADOPTED
%
CHANGE
720 TRANSFERS OUT
2007 Capital Imrrmernent Bonds
$0
$0
$0
$0
$0
0.00%
lin,nwemant Fund - 401
Road Improvements
0
0
0
0
0
0.00%
EAB TreatnentlPrevention
0
0
0
0
0
0,00%
Building Imprwements/Replacenent
0
0
0
0
0
0.00%
Future hrprovemenls
410,000
25,000
20,000
20,000
20,000
0.00%
SidewaildRath along County Road E
0
0
0
0
0
0.00%
Annexation Reserve Account
0
0
0
0
0
0.00%
City Hall Construction Fund -402
0
0
0
0
0
0.00%
Sewer Fund -601
0
0
0
0
0
0.00%
TOTAL OPERATING TRANSFERS
410,000
25,000
20,000
20,000
20,000
0.00%
28
qVa�
SPECIAL REVENUE FUNDS
29
PARK & PLAYGROUND FUND
SPECIAL REVENUE FUND
ACTIVITY DESCRIPTION:
The purpose of the Park & Playground Fund is to assist the City in meeting park acquisition and
development needs. Revenues are collected from developers or property owners that develop their
properties. Fees are based on assessed land value or number of lots available. Special Revenue
Funds, including the Park & Playground Fund use the modified accrual basis of accounting, that is
revenues are recognized when received and expenditure at the time the liability is incurred
GOALS:
f . Acquire and develop current and future parkland property.
2. Provide recreational facilities to all residents, including trails and walkways.
BUDGET COMMENTARY:
Revenue source is park dedication fees paid on new construction and/or developments, interest
earrings and any operating transfers. The transfer was from the General Fund and Improvement
Funds in the past, for the possible construction of a sidewalk along County Road E.
The only expenditure in the past was for engineering is for the construction of the sidewalk along
County Road E. In 2023 $5,000 is budgeted for the purchase and planting of some trees along the
trail by the Villas of Gem Lake development.
30
BUDGET:
201 PAMANDPLAYGROUNDFU4D
REVBJUEBUDGEF
AOCT,
# ACCOUNT DESCRIPTION
2020
ACTUAL
2021
ACTUAL
IVVY2022
2022
ADORED
1113W22
ACTUAL
12/20M 2
2023
ADOPTED
%
CHANGE
M6CELLANEOUS
33604'GRANTS
$0
$0
$0
$0
$0
0.00%,
M785 PARK DEDICATION FEES
0
0
0
15.000
0
0,00%
36210 NTEREST NCOW
710
(4(4),
400
447
400.
0.00%
36200 MISCELLANEOUS
0
0
0
0
0
0.00%
39200 TRANSFERS IN
0
0
0
0
0
0.00%
TOTAL MECEI-ANEOUS
$710
($404)
$400
$15,447
$400
0.00%
TOTAL REVENJES $710 ($404) $400 $15447 $400. 0.00%
IXPE-DDURE BUDGET
SUPPLIES
210
OPERATING SUPiIES-OTHER
$0
$0
$0
$0
$0
0.00%
235
LANDSCAPING MATERALS
0
0
0
0,
0
0.00%
226
SIGNS&SIGNMATERIALS
0
0
0
0
0,
0.00%
250
SALESTAX
0
0
0
0
0
0.00%
TOTAL SUPPLIES
$0
$0
$0
$0
$0
0.00%
OTHER SERVICES & CHARGES
300
PROFESSIONAL SEZJIC6
(3,200)
0
0
0
0
a00%
302
ENGINEERING FEES
50
0
0
0
0
0,00%'
304
LEGAL FEE"
0
0
0
0
0
0.00%
300
PROFESSIONAL SE VICSS
0
0'
0
0
0
0.00%
4W
RE'AIWMAINTENANCE-OTHER
0"
0
0
0
0
0,00%
540
EOUP.EdF3NT
0
0
0
0
0
0.00%
TOTAL OTHERSERVM&CHARGES
($3,150)'.
$0
$0
$0
$0
0.00%
CAPITAL OUTLAY
510
HAND
0
0
0
0
0
0,00%
580
OTHER IIMFROVEEMS
4.482
0
5,000.
2,896
5,000'
0.00%'
720
TRANSFERS OUT
0
0
0
0
0
0.00%
TOTAL CAPITAL OUTLAY
$4.482
$0
$5,000
$2,896
$5,000'
0,00%.
TOTALIXPENIXn1RES
$1,332
$0
$6,000
$2,896
$5,000
0.00%..
'FUND BALANCE-dANUARY1
$45.317
$44,695
$44.291 '
$",695'
$57,246
IXCESSREVENUEOVERD(PENDRURES
($622)
($404)
($4,600)'
$12,551
($4,60(1).
FUNDBALANCE-OECEvDER31
$44.695
$44,291
$39,691
$57,246'
$52,646 32.84%.
FUTUREIMPACTS:
The future budget impacts will depend on the type and scope of park and playground improvements.
31
THIS PAGE INTENTIONALLY LEFT BLANK
32
DEBT SERVICE FUNDS
33
DEBT SERVICE FUNDS
DESCRIPTION:
The Debt Service Funds repay the outstanding debt obligations of the City of Gem Lake. Debt service
funds use the modified accrual basis of accounting; however, the cash basis of accounting will be used
for budgetary purposes only. The cash basis is used for budgeting to ensure that sufficient cash will be
available to make required payments on the City's bonded indebtedness.
GOALS:
1. Retire all debt in a timely basis as scheduled
MEASURABLE WORKLOAD DATA:
2020
2021
2022
2023
ACTUAL
ACTUAL
ACTUAL
ESTIMATED
Bond Rating
Non -Rated
Non -Rated
Non -Rated
Non -Rated
Dec. 31 Debt Outstanding
(In thousands)
$1,160
$1,065
$960
$855
Net Debt Per Capita
$2,555
$1,987
$1,791
$1,601
DEBT LIMITATIONS:
All Minnesota municipalities (counties, cities, towns and school districts) are subject to statutory "net
debt" limitations under the provisions of Minnesota Statutes, Section 475.53. Under this provision, the
legal debt limit is 3.0% of the assessor's market value of the municipalities' tax base. Bond issues
covered by this limit are those that are financed by property taxes unless at least 20% of the annual
debt service costs are financed by special assessments or tax increments. At present, the City has one
bond issue that is subject to the debt limit: the 2015 G. O. Refunding Bonds. The City's current legal
debt limit and debt margin is as follows:
Legal Debt Limit (3% of Estimated Market Value) $4,586,088
Less: Outstanding Debt Subject to Limit (405,000)
Legal Debt Margin as of January 1, 2023 $4,181,088
BUDGET COMMENTARY:
The City's debt consists of a capital improvement plan bond for the construction of Heritage Hall, which
is repaid from a property tax levy and was refunded with the 2015 G. O. Refunding Bond. In 2018, the
34
City issued improvement bonds with a principal of $660,000.00. In 2013, the City paid off the
outstanding principal balance of its 2004A and 2006A improvement bonds.
BUDGET:
DEBT SERVICE FUNDS SWMARY
REVENUE BUDGET
12/20/2022
1=012022
A=
2020
2021
2022
1113022
2023
%
# ACODUNT DESCRIPTION
ACTUAL
ACTUAL
ADOPTED
ACTUAL
ADOPTED
CMNGE
PROPERTY TAXES
31001 CURUM TAXES
$78,223
$87,409
$84,777
$43,854
$82,324
-2.89%
31002 DEUNQUENT TAXES
4,929
2
0
46
0
O.DD%
31D03 FISCAL DISPARITY TAX
1,764
2,472
2,505
1,147
2,094
-16.41%
31004 PENALTIES & NTEIREST
(36)
0
0
0
0
0.00%
TOTAL PROPERTY TAXES
$84,880
$89.883
$87.282
$45,D47
$84,418
-3,28%
SPECIAL ASSESSMENTS
36101 SPECALASSESSMENTS
63,458
61,831
60,200
28,317
58,000
-3.65%
36102 DEINOUENr SPECIAL ASSESSMENTS
9,24E
221
0,
0
0
0.00%.
36103 PENALTIES & NTEREST
1,842
0
0
0
0
0.00%.
36104 SPECIAL ASSESSMENTS -PRE'A DISNR
0
0
0
0
0
0.00%
TOTAL PINES &FORFEITS
$74,548
$62,052
$60,200
$28,317
$58.000
-3.65%
MISCELLANEOUS
36210 INTEREST FARNRNGS
1.414
0
550
1,098
750
36.36%
39000 MISCELLANEOUS
0
0
0
0
0
0.00%
39200 BOND PROCEEDS
379
0
0'
0
0
0.00%'.
39300 TRANSFERS IN
0
0
0
0"
0
0.00%
TOTAL MSCFLLANEOUS
$1.793
$0.
$550
$1,098
$750
36.36%.
TOTAL REVENUES
$161.221
$151,935
$148,032.
$74,462
$143,168
-3,29%
EXPENDFIUREBLDGET
CARTAL OUTLAY
601 BONDPRINCIPAL
90,D00'
95,000
105,000
105,000
105,000
0.00%
602 .BOND INTEREST
36.165
34,065
31,660
31,659
29,029
-8.31%
603 'FISCAL AGENT FEES
7,400
1,800.
3,200
750
3,200'
0.00%
701 MSCE LANEOUS
0 '
0 .
0
0 '.
0
0.00%..
720 !TRANSFERS purr
0
0
0
0
0
0.00%.
'TOTAL CAPITAL OUTLAY
$133,565
$130,865
$139,860
$137.409
$137,229
-1,88%
TOTAL EXPENDITURES
$133,565.
$130,865
$139,860
$13709
$137.229
-1,88%
FUND BALANCE-JANUARY1
$184,127
$211,783
$232,853�
$211,783
$148,836
EXCESS REVEQEOVER EXP24DMJRES
$27,656
$21,070
$8.172
($62,947)
$5,939.
FUND BALANCE-CECEBER 31
$211.783
$232,853
$241,025
$14B,836
$154,775
-35.78%'
35
2016 REFUNDING CAPITAL IMPROVEMENT PLAN BOND FUND
DEPARTMENT:
2015 Refunding Capital Improvement Plan Bond
SUPERVISOR:
Finance Officer
FUND #:
304
ACTIVITY
4700
ACTIVITY DESCRIPTION:
The 2007 Capital Improvement Plan Bonds were issued to finance the construction of Heritage Hall
and refunded in 2015.
GOALS:
1. Pay debt payments on a timely basis as scheduled.
MEASURABLE WORKLOAD DATA
2020
ACTUAL
Bond Principal Retired
$60,000
Bond Interest Paid
$13,765
Property Tax Levy
Collected
$74,312
DEBT PAYMENT SCHEDULE:
JAN. 1 DEBT
YEAR DUE
OUTSTANDING
2023
$405,000.00
2024
$340,000.00
2025
$275,000.00
2026
$210,000.00
2027
$140,000.00
2028
$70,000.00
2021
2022
2023
ACTUAL
ACTUAL
ESTIMATE
$60,000
$65,000
$65,000
$12,640
$11,359
$9,929
$78,598
$77,267
$75,940
PRINCIPAL DUE
$65,000.00
$65,000.00
$65,000.00
$70,000.00
$70,000.00
$70,000.00
36
INTEREST DUE
$9,928.75
$8,401.25
$6,776.25
$4,987.50
$3,045.00
$1,015.00
BUDGET COMMENTARY:
This fund will receive its revenue from a property tax levy.
Annual debt service payments are the only expenditures budgeted in this fund.
The 2007 Capital Improvement Plan Bonds were advance refunded by the 2015 General Obligation
Refunding Bonds for principal beginning in 2017.
BUDGET:
304 2016 REFUNDING BOND (FORMERLY 20D7 CAPITAL IMPROVEMENT PLAN BONDS)
REVENUEBLOGET
12/20/2022
12J2012022
ACCT.
2020
2021
2022
11/3022
2023
%
# ACCOUNT DESCRIPI-ON
ACTUAL
ACTUAL
ADOPTED
ACTUAL
ADOPTED
CHANGE
PROPERTY TAXES
31001 CURFEW TAXES
$74,312
$78.598 '
$77,267
$39,951
$75,940
-1.72%
31002 DELINQUENT TAXES
4,890
2
0
42
0
0.00%
31003'FBCAL DISPARITIES TAXES
1,676
2,223
2,210
1.045
1.933
-12,53%
31004 PENALTIES &INTEREST
(36)
0
0.
0
0
0.00%
TOTAL FINES & FORFEITS
$80,842
$80.823
$79,477
$41,038
$77,873
.2.02%
MISCELLANEDUS
36210' MEREST EARNINGS
1,214
(342)
500
646
500
0.00%
39100, BOND PROCEEDS
0
0
0
0.
0
0.00%
39200. TRANSFERS IN
0
0
0
0
0
0.00%
TOTAL MISCELLANEOUS
$1,214'
($342),
$500
$646
$500
0,00%
TOTAL REVENUES $82,056 $80,481 $79.977 $41.684' $78.373 2.01%.
EXFEJDRLRE BUDGET
CAPITAL OUTLAY
600
BOPDPRINCIPAL
$50,000
$60,000
$65,000
$65,000
S65,000 .
0.00%
610
BOND INTEREST
13,765
12.640
11.360
11,359
9,929
-12.60%
620
FISCAL AGENT FEES
4.050
850
2,000
375
2,000
0.00%,
720
TRANSFERS OUT
0
0
_ 0
0
0
0.00%
TOTAL CAPITAL OUTLAY
$77,815
$73,490
$78,360
$76,734
$76,929
.1.83%
TOTAL EXPcENDTn1RES
FUND BALANCE- JANUARY 1
EXCESS REVENUEOVER EXPENDITURES
FUND BALANCE- DECE,BFR 31
$77,815 $73,490 $78.360 $76,734 $76,929 .1.83%
$124,902 $129.143
37
134 ' $129.143 $94.093
2018 IMPROVEMENT BOND FUND
DEPARTMENT:
2018 Improvement Bond
SUPERVISOR:
Finance Officer
FUND #:
306
ACTIVITY #:
4700
ACTIVITY DESCRIPTION:
The 2018 Improvement Bonds were issued to finance the reconstruction of Scheuneman Road in the
business district and to extend water and sanitary sewer in the area.
GOALS:
Pay debt payments on a timely basis as scheduled.
MEASURABLE WORKLOAD DATA
2020
2021
2022
2023
ACTUAL
ACTUAL
ACTUAL
ESTIMATE
Bond Principal Retired
$30,000
$35,000
$40,000
$40,000
Bond Interest Paid
$22,400
$21,425
$20,300
$19,100
Property Tax Levy
Collected
$3,911
$8,811
$7,806
$6,384
Special Assessments
Collected
$63,458
$61,831
$56,634
$58,000
DEBT PAYMENT SCHEDULE:
JAN. 1 DEBT
YEAR DUE OUTSTANDING
PRINCIPAL DUE
INTEREST DUE
2023 $555,000.00
$40,000.00
$19,100.00
2024 $515,000.00
$40,000.00
$17,900.00
2025 $475,000.00
$40,000.00
$16,700.00
2026 $435,000.00
$40,000.00
$15,500.00
2027 $395,000.00
$45,000.00
$14,226.00
2028 $350,000.00
$45,000.00
$12,875.00
2029 $305,000.00
$45,000.00
$11,300.00
2030 $260,000.00
$50,000.00
$9,400.00
2031 $210,000.00
$50,000.00
$7,400.00
2032 $160,000.00
$50,000.00
$5,400.00
2033 $110,000.00
$55,000.00
$3,300.00
2034 $55,000.00
$55,000.00
$1,100.00
38
BUDGET COMMENTARY:
This fund will receive its revenue from a property tax levy and special assessments.
Annual debt service payments are the only expenditures budgeted in this fund.
BUDGET:
305 20181MPROVBAENTBONDS
REVENJEBUDGEr 12I20/2022
12120/2022
ACCT, 2020 2021 2022 1113=2
2023 %
# ACCOUNT DESCRIPTION ACTUAL ACTUAL ADOPTED ACTUAL
ADOPTED CRAG
31001
DISPARITIES TAXES
$3,911
39
88
$8,811
$7,510
$3,903
$6,384
-14,99%
0
0
4
0
am%
249
295 -
102
161
-45,42%
0
0
0
0
0.00%
TOTAL FINES & FORFEITS $4,038 $9.060 $7,805 $4,009 $8,%5
SPECIALASSESSMENn
36101 SPECIAL ASSESSMENTS -CURRENT
63,458
61,831
60,200
$28.317
58,000
-3.65%
36102 SPECIAL ASSESSMENTS-DELINOU9Jr
9.248
221
0
0
0
0.00%
36103 PENALTIES & INTEREST
1,842
0
0
0
0
0,00%
36104 SPECIAL ASSESSMENTS-PREPAIDISNR
0
0
0
0
0
0.00%
TOTAL FINES & FORFEITS
$74,548
$62.052
$60,200
$28.317
$58,000
-3.65%
NISCELLANEDUS
36210 NRERESTEARNINGS
200
342
50
452
250
400.00%
39100 BOND PROCEEDS
379
0
0
0
0.
0.00%
39200 TRANSFERS IN
0
0
0
0.
0.
0.00%
TOTAL MISCELLANEOUS
$579
$342
$50
$452
$250
400,00%
TOTAL REVENUES $79.165 $71,454 $68,055 $32,778 $64,795 4.79%
EXPENDITURE BUDGET
CAPITAL OUTLAY
600
BONDFRPNCPAL
$30.000
$35A00
$40.000
$40,000
$40,000
0.00%,
610
BOND INTEREST
22.400
21.425
20,300
20,300
19,100-
-5.91%
620
FISCAL AGENT FEES
3,350,
950
1,200
376
1.200
0.00%
720
TRANSFERS OUT
0
0
0
0
0
0.00%
TOTAL CAPITAL OUTLAY
$55,750,
$57,375
$61,500
$60,675
$60,300
-1.95%
TOTAL EXPENDTn1RES $55.750 $57.375 $61,600 $60,675 $60.300 -1.95%
-. FUND BALANCE- JANUARY 1
EXCESS REVENUEOVER EXPENDITURES
- DBaMER 31
$59,225 $82,640 $0,719 ' $82,640 $54,743
$23415 $14.079 $6.555 ($27,897)- $4,495
39
THIS PAGE INTENTIONALLY LEFT BLANK
ul
CAPITAL IMPROVEMENT
FUNDS
41
CAPITAL IMPROVEMENT FUNDS
ACTIVITY DESCRIPTION:
The Capital Improvement Funds pay the construction costs of the City's infrastructure
improvements. Capital improvement funds use the modified accrual basis of accounting;
however, the cash basis of accounting will be used for budgetary purposes only. The cash
basis is used for budgeting to ensure that sufficient cash will be available to make all required
payments.
GOALS:
t. Construct and replace the City's infrastructure on a timely basis, as scheduled or as
needed.
MEASURABLE WORKLOAD DATA:
See the individual funds for their service levels.
BUDGET COMMENTARY:
See the individual funds for budget explanations.
42
BUDGET:
CAPITAL IMPROVEMENT FIND$UMMARV
REVENUE BUDGET 122012022 12/ZO12022
ACCT. 2020 2021 2022 11/3022 2023
# ACCOLM DESCRIPNON ACTUAL ACTUAL ADOPT D ACTUAL ADOPTED
36101 SPECALASSESSNENTS
$40.312
$40,245
$38,000
$19.205
$36,000
-7.89%
W102-0BNOUE SPECALASSESSMENTS
$1,338
$0
$0
$68
$0
0.00%
36103 PENALTIES&INT EST
$353
$107
$0
$9
$0
0,00%
36104 SPECIAL ASSESSMENTS - PRERAIMNR
$0
$5,366
$0
$0
$0
0.00%
TOTAL SPECIAL ASSESSMENTS
$42,003
$45,718
$38,000
$19,282
$35,000
-7.899/6
MSCE I-ANEOUS
W210 IMB I6 ARNINGS
901
8,856
2000,
3,023
2p00
0.00%.
36200 MISCELLANEOUS
0
0
0
0
0
0.00%'
39100 BOND PROCEEDS
0
0,
0
0
0
0.00%
39200 TRANSFERS IN
409,999
25,000
20,000
20.000
20,000
0.00%
TOTAL M35C&I-ANBOUS
$410,900
$33,856
$22,000
$2$023
$22,000
0.00%
TOTAL REVENUES
$452,903
$79.574
$60,000
$42,306
$57,000
-5.00%'
D PHNDOURE BUDGET
302
ENGINE NG
8,853
23,741
10,000
0
10,000.
0.00%
3N
-�L FIBES
0
0
0
0
0
0.00%'
335
ARCHTTBA FEES
0
0
0.
0
0
0.00%'.
308
OTHER PROFESSDNAL SEJNICE
0
0
0
0
0
0,00%:
309
MISCE-ANWUS
0
0
0
0
0
0.00%
310
CONFMI34DEREG1813ATIONS
0
0
0
0
0
0.00%
333
MIEERNG PWRARATON
0
0
0
0
0
0.00%
351
LEGAL N)TICE RIBICkMONS
0
0
0
0
0
0,00%,
610
INTER6T
0
0
0
0
0
0 00%
620
RSCAL AGENT FEES
0
0
0
0
0'
0.00%.
TOTAL OTHER SBPVOES&CHARGES
$8.853
$23,741
$10,000
$0'
$10.000
0.00°/.
CAPTAL OUMV
531 OTHBRB.PROVff9
108
194,831
100,000
1N 345
100,000
0.00%'
520 -: BUILDING CONSTRUCTON
0
0
0
0
0
0.00%.
720 OP3iATING TRANSFERS
0
0
0
0
0.
0.00%-
TOTALCAPTA LOUTLAV
$108
$194831
$100,000
$104,345
$100.000
0.0%'.
TOTAL IXPENDBURES
$8,961
$218,572
$110,000
$1im.N5.
$110,000
0.00%I
-FUND BALANCE -JAMU+RV1
$8,060
$452,0021
$313,004
$452,002
$389,962
-
E(CESS REVENUE OVER IX�RES
$443.942
($138,998).
($50,000)
($62,040)
($53,000)
FUND BALANCE-DIRCMER 31
$452,002
$313,004
$263,01M
$389,962
$336.962
28.12%
43
IMPROVEMENTFUND
DEPARTMENT:
Improvement Construction
SUPERVISOR:
City Engineer
FUND #:
401
ACTIVITY #:
4800
The Improvement Fund was established for current and future improvement projects within the City.
GOALS:
None.
MEASURABLE WORKLOAD DATA:
2020 2021 2022 2023
ACTUAL ACTUAL ACTUAL ESTIMATED
Since this fund was closed out, there is no measurable workload data.
BUDGET COMMENTARY:
The major revenue source in the past was transfers of excess funds from the General Fund to help
finance future building improvements and to set funds aside for possible emerald ash bore tree
replacementftreatments. The City is budgeting a transfer from the General Fund to the
Improvement Fund in 2020, 2021, 2022, and 2023 to help fund future project. The expenditures in
2021 was to study drainage along Scheuneman Road and in 2022 the City had some storm water
improvements along Scheuneman Road and a repair of an embankment collapse.
44
BUDGET:
401 IMPROVEMENT FUND
REVENUEBUDGET
12120/2022
12120/2022
ACCT.
2020
2021
2022
11/30/22
2023
%
# AOCOIINTDESCRIPTON
ACTUAL
ACRIAL
ADOFM
ACTUAL
ADOP
CHANGE
S�IALASSESSMENTS
36101 SFEC9IL ASSESSMENTS - CURRENT
$40,312
$40,245
$38,000
$19,205
$36.000
-7.89%'
36102 SR LASSESSMENTS -DE-INOUEIT
1,338
0
0
68
0
0.00%
36103 PENALTIES & INTEREST
353
107
0
9
0
0.00%
361N SF Al. ASSESSMS -F ID'SNR
0
5.366
0
0
0
0.00%
TOTAL SFECAL ASSESSMEMS
$42.003
$45,718
$38,000
$19.282
$35,000
.7.89%
VISCID-IANEOUS
W210 INTEREST EARNINGS
$901
$8.856
$2.000
$3,023
$2.000.
0.00%
W200MISCALANEEDUS
0
0
0
0
0
0.00%'
39100 BOND PROCE30S
0
0
0
0
0
0.00%
39200 TRANSFERS IN
ROaE IWrovements
0
0
0
0
0
0.00%
EABTreatment/R'evention
0
0
0
0
0
0,00%
Binding lnprovementsJRplacement
0
0
0
0
0
OAO%,
Future tnprovements
176,771
25,000
20,000
20.000
20,000'
0.00%.
TOTAL MISCLLANMUS
$176,672
$33,856
$22.000'
$23,023
$22,000'
0.00%
TOTAL REVENUES
$218.675
$79,674
$60,000
$42.305
$57.000
-5.00%
al ENDRUREBUDGET
:OTHER SE ICES & CHARGES
302 E INEEPM FEES
8.853
23,741
10,000
0
10.000
0.00%
304 '! LEiAL FE6
0
0
0:
0
0
0.00%
TOTAL OTFERSERVIC6&CHARGES
$8,853
$23741
$10,000
$0
$10,000
0.00%
CAPITAL OUTLAY
531 OTPFN PY VEIEN'IS
108
194,831
100,000
104.345
100.000
0.00%
WATERIMPROVEvHNTS
0
0
0
0
0
0.00%
720 OPERATINGTRANSFERS
0
0
0
0
0
0.00%
TOTAL CAPITAL OUTAY
$108
$194.831
$100,000
$104,345
$100,000
0.00%
TOTAL IXF DITURES
$8,981
$218,572
$110.000
$104.345
$110,000
0,00%
FUND MI-ANC-E- JANUAW 1
$242.288
$452.002
$313,004 �
$452,002
$389.W2
' MESS REVENUEOVER IXIMNOIUR
$209,714
($138,998)'.
($50,000)'.
($62,040)
($53,000).
FUND BALANCE-DEOEaHEi 31
$452,W2
$313,004.
$263,004
$389,962
$3W.962
28.12%'
45
SCHEUNEMAN ROAD IMPROVEMENT FUND
DEPARTMENT:
Scheuneman Road Improvement
SUPERVISOR:
City Engineer
FUND #:
403
ACTIVITY #:
4800
ACTIVITY DESCRIPTION:
The Scheuneman Road Improvement fund recorded bond proceeds and sewer improvement and
road resurfacing costs on Scheuneman Road.
GOALS:
None.
MEASURABLE WORKLOAD DATA:
2020 2021 2022 2023
ACTUAL ACTUAL ACTUAL ESTIMATED
No service levels have been established for this fund.
BUDGET COMMENTARY
This fund in the past paid for the installation of a sanitary sewer line down Scheuneman Road and to
reconstruct the street. The City issued bonds to finance the project and collected special
assessments from the benefitting properties. The last special assessment payment was made in
2015.
The City extended the sanitary sewer line and water mains all the way down Scheuneman Road
through the business district and reconstructing the street with storm water improvements. The
revenue source will be from special assessments on benefiting properties; however, there could be
a City contribution to the project in the form of a property tax levy and/or use of City reserves. The
City issued $660,000.00 in improvement bonds to fund this project in 2018.
This fund was closed in 2020 through an operating transfer from the General Fund
46
BUDGET:
403 SC�ANROADIMPROVFMB4r
REVE4UEBUDGEr
12/20/2022
12/20/2022
ACCT.
20M
2021
2023 r
11/30/22 i
2023
%
# ACCOUNT DESCHRMN
ACTUAL
ACTUAL
AOOFTE I
ACTUAL
ADOPTED
CHANGE
SPECRLASSESSN}NrS
W101 SEECWL ASSESSMB9r8-CURRENT
$0
$0
$0
$0
$0
000%
36102 SPECIAL ASSESSNHtlB-M-WOUW
0
0
0
0
0
0.00%
36103 PBIALTM S WBREST
0
0
0
0
0
0.00%
36104 SPE1AL ASSFSSIvfNTS - MR IDSNR
0
0
0
0
0
0.00%
TOTAL SPECIAL ASSESSM S
$0
$0
$0
$0
$0
0.00%
MSCB_LANEOUS
36210 INIERE3TEARNINGS
0
0
0
0
0
0.00%
36200 MOCS-LAWDUS
0
0
0
0
0
0.00%
39100 BOND PROCEEDS
0
0
0
0
0
0.00%
39200. TRANSFERS W
2,210
0
0
0
0
am%
TOTAL MSCE-LANEDUS
$2,210
$0
$0
$0
$0
0.00%
TOTAL REVE14UM
$2.210
$0
$0
$0
$0
D00%
IXP84DIR1REBUDGEr
OTHBR sBRVICB3& CHARGES
302 ENGINEERING FEES
304 LEGALFES
$0 $0 $0 $0
CAPITAL OUTLAY
531 OTHBRIM OVBAERS
0 0
0
0
0
0.00%
720 OP ATING TRANSFERS
0 0
0
0
0
000%
TOTAL CAPTAL OUTLAY
$0 $0
$0
$0
$0
000%
TOTAL E%PBJIXTUREB $0 $0 $0 $0 $0 0.00%.
FUND BAIANCE-JANUARYI
($2,210)
$0
$0
$0
$0
'IXC�S RB/B4UEOVE2IXPB4DTLUREs
$2.210
$0
$0
$0
$0
FUNDMI-ANCE. DE FBR31
$0
$0
$0
$0
$0 0.00%
FUTUREIMPACT&
There are no future impacts at this time for this fund.
47
HOFFMAN ROAD IMPROVEMENT FUND
DEPARTMENT:
Hoffman Road Improvement
SUPERVISOR:
City Engineer
FUND #:
404
ACTIVITY #:
4800
ACTIVITY DESCRIPTION:
The Hoffman Road Improvement Fund is used to provide the City's share of future road
improvements/maintenance on Hoffman Road.
GOALS:
1. Improve and maintain Hoffman Road on timely basis.
2. The City extended municipal water into the business district to help with redevelopment
efforts.
MEASURABLE WORKLOAD DATA:
2020 2021 2022 2023
ACTUAL ACTUAL ACTUAL ESTIMATED
No service levels have been established for this fund.
BUDGET COMMENTARY'
Current revenue sources include special assessments on benefiting properties for extending
municipal water in 2015,
Expenditures in 2015 and 2016 were for extending municipal water into the business district area
from Hoffman Road.
This fund was closed in 2020 through an operating transfer from the General Fund.
.0
BUDGET:
404 HOFFMANROADIMPROVEMHM
REV 9JUE BUDGET
12120/2022
12RN2022
ACCT.
20M
2021
20M
11/30122 -
2023
%
N ACCOUNT DESCRIPTIDN
ACTUAL
ACTUAL
ADOPTED
ACTUAL
ADOPTED
CHANGE
SFECIALASSIMSNIFffiS
36101 SPECIAL ASSMSMM-CURRENT
$0
$0
$0
$0
$0
0.00%
36102 SPECAL ASSESSNE34T5-DBUNQUINT
0
0
0
0
0
0.00%
36103 FENALTIBS & MEREST
0
0
0
0
0
0'00%
36104 SPECIAL ASSESSNII4TS-P AIQ'SNR
0
0
0
0
0
0,00%
TOTALSPECALASSMMEM
$0
$0
$0
$0
$0
0,00%
MSCIll NBOUS
W210. INT91MTEARNNGS
0
0
0
0
0
0.00%
WMO MSCELLANEDUS
0
0
0.
0
0
0.00%
39100'aOMrRO(FIDS
0
0
0,
0
0
0.00%
39200 TRANSFBiS IN
232,018
0
0
0
0
0.00%
TOTAL MSCBIANMUS
$232.018
$0
$0
$0
$0
0.00%
TOTAL REVENUES
$232.018
$0
$0
$0
$0
0.00%
IXFENDTNRE BL4lGEr
OTHTA SEF VIOM & CHARGES
302
ENGINEERING FffS
0
0
0
0
0
OCIM
304
LEGAL FEES
0
0
0
0
0
0.00%
308
AWNSTRATDN
0
0
0
0'
0
0.00%
351
LBML NOTICE
0
0
0
0
0
0.00%
309
M I-ANMUS
0
0
0
0
0
0.00%
TOTAL OTHBM SERVICES&CHARGES
$0
$0
$0
$0
$0
0.00%,
CAFTTAL OURAY
531
0RR33144M MS4T3
0
0
0
0
0
0.00%,
720
OPERATINGTRANSFBYS
0
0
0
0
0
OM'/1
TOTAL CARTAL OUTLAY
$0,
$0
$0
$0
$0
0 77,
TOTAL EXPENDITURES
$0
$0
$0
$0
$0
0.00%
FUND BALANCE-dANUARY 1
($232,018)
$0
$0
$0
$0
EXCESS GNUEOVM IXF'BJOTIIIRFB
$232.018
$0
$0
$0
$0
FUND BALANCE-OECHMIM 31
$0
$0
$0
$0
$0 OM%
FUTUREIMPACTS:
Future impacts would be the cost of the improvements/maintenance on Hoffman Road. Extending
water into the business district will result in the City maintaining an Enterprise Fund for its water
operations in the future, as businesses connect to the new water system and/or the system
expands.
49
THIS PAGE INTENTIONALLY LEFT BLANK
50
ENTERPRISE FUNDS
51
ENTERPRISE FUNDS
The Enterprise Funds are established to finance and account for the acquisition, operation, and
maintenance of governmental facilities and services, which are entirely or predominantly self-
supporting by user charges. The City operates two Enterprise Funds. The accrual basis of
accounting is used for these funds. However, for budget purposes capital outlay items are recorded
as expenses. This page is a summary of the Enterprise Funds.
GOALS:
See the individual funds for their goals.
MEASURABLE WORKLOAD DATA:
See individual funds for their measurable workload data.
BUDGET COMMENTARY:
The main revenue source for all Enterprise Funds is the quarterly utility billings to system users.
See individual funds for budget explanations and charges.
52
BUDGET
F ERPRISE NNO SUMMARY
REV .LU iEf
13@0/3W3
1920/2022
ACCT.
N.
2021
2a22
11/0V2022
2023
1
p ACCOUN$OESCRIPTION
ACT -AL
ACRWL
ADCP
ACRML
ADOP
CMNGE
CH RGE5 FOR MCIES
M410 LOCAL CONNE RON CH RGE6
$4763
$0
$1 am
$4,099
$1.00a
000%
345W ENIHiRISE REVBJUES- RESICENIWL
35.217
FA212
45.090
40662
45,000
-020%
34600 ENIFfi ZEFEVENU6-COM.ERCWL
3119E
24,244
32,00a
24,300
32000
a00%
34640 C9¢RHM SE FE UES
79
0
2.000
0
100
-95.W%
34WO K LTIES d IN1ERFST
22.
3,288
1200
T509
I'Soo
250a1
TOTAL CHARGES FOR SERVICES
$T3485
$87.744.
$81290
$70,570
$79.600
706%
SPECIAL ASSE58MENI5
36101 SPECIAL ASSESSMENTS
0
0
0
0
a
0.00%
W102 MIINQO SPECIAL ASSESSM S
0
0
0
a
0
0a0%
38103 FRJALTE58 NIQiEST
0
0
0
a
a
O.W%
TOTAL SPECIAL ASSESSM541'S
W
$a
$0
$0
$0
a.W%
MSCELIANEous
a.0 MSC9.LANEOUs
0
0
O
o
0
00.
36210 INIH/EST INC
5,831
(2919)
2,0K
3,362
1)W
-1707%
392W OF TNGTRANSFERS
0
0
0
0
0
000%
TOTAL WS ITANEOUs
$5,831
($2.1.)
$2.050
$3362
$1,700
-1).0]%
TOTAL REVWUES
$79,316
$54,825
$83,340
$73,932
$61,300
2,45%
IXNNDM`URE BUDGET
suRl
2ai OFRCESURUES
0
0
200
0
20
000%
210 O TING SIMiIES
o
0
0
a
a
aW%
212 POSTAGE
a
0
250
a
250
a..
250 SALES TAx
a
0
0
O
o
O.WY.
TOTAL SL IES
$0
$0
$450
$D
$45o
0.00%
OTLM SHRY CES 8 CHARGES
WI AUDF G.ACCOUNIWCSERVCES
2,685
0
5,W0
Sam
5aW
000%
.2 E NER2 FEES
12.738
456
5,W0
30800
10,000
318 MGE9. CHRGES
33.913
38.84a
42,E0a
35212
53500
25.59%
319 LOCATES
189
155
WO
168
200
45 W%.
329 FINANCIALSHN
(4889)
408
1600
0
1am
a.W%
3. CQ11PJ1FRSERVICES
a
a
500
a
Soo
aW%
4W REPAIWMAINIENANCE
0
0
5a.
0
5.000
a00%
420 06'iEi CLATON
29.535
29,535
31600
0
31$00
0.00%
433 DUES B SLBSCRMONS
0
0
0
0
0
a0.
460 SE NSWCTVN$
0
0I
25.a0a
0
2 U.
0,00%
461 SEVVH2 TTUSHNG
0
0
235a0
0
23,500
000%
TOTAL OTHER SERVICES BCHARGFS
$74,371
$69.394
$139,900
$12,058.
$155,Wa
70
C WAL OURAY
540 HEAVY MACHINERYIMUeM9JT
0
a
0
0
5350
a00%
SW 0T EQIIPRENT A WROV�s
o
0
a
o
0
Da WA
720 O.TNGTRANSFERS
0
0
0
0
a
SOL%
TOTAL CARTAL OUTLAY
$0
SO
$0
W
u]5a
Sm%
TOTALIXF RURERUUGET
$74,371
$69,394
$140.350
$72058
$161,Wa
1471%
F DRALANCE-JANJARYI
$466,494
$293742
$446029
$293.742
$295,616
IXCESSREV.UEOVERE%FP000RES
(551660)
($5236)
($52,010)
$1,874
($79,700)
DEDUCT INFAASTRUCTONACOTIONS
($151.22/)
$129.508
$0
SO
$0
ACORACKDEF OATON
$2%mS
$29,535
$31500
.
$31,SW
FUWBAIANCE-DECSBM 31
$293742
$446,629
$421119
$295616
$247418
-41.25%
$126),092 $1395,]]3 $1 395.773
$0 $o $o
Al
SEWER OPERATING FUND
ENTERPRISE FUNDS
ACTIVITY DESCRIPTION:
The Sewer Operating Fund is responsible for the maintenance of all lift stations and sanitary sewer
lines in the City. The Sewer Operating Fund is self-sustaining from revenues derived from utility
charges.
GOALS:
1. Keep all lift stations and sewer lines functioning safely and efficiently.
MEASURABLE WORKLOAD DATA
2020 2021
ACTUAL ACTUAL
Gals of Sewage
Treated (Millions)
12.75 15.67
Miles of Sewer Lines
Service Connections
BUDGET COMMENTARY:
2022 2023
ACTUAL ESTIMATED
16.66 16.50
The main revenue source is sewer revenues, which are based on the number of sewer connections,
past sewer usage and sewer rate. Sewer charges are estimated to generate revenues of $57,000
and currently no rate increase was used to estimate 2023 revenues; however, The City will review its
rates and adjust if needed to properly fund future sewer operations.
Interest income is another revenue source and is based on estimated interest earning.
On the expense side, the largest expense within Other Services and Charges are the M.C.E.S.
Charges for sewer treatment. These charges are based on actual sewer flows and sewer treatment
costs charged by the M.C.E.S. The City's flows have increased over the past year and the cost of
treating wastewater has increased. For 2023, the M.C.E.S. Charges have increased 25.59% to
$53,500.
Since sewer flows have been increasing over the past several years, the City is budgeting $25,000
to inspect sewer lines for infiltration of ground water into the system.
The City also annually budgets to flush (clean) sewer lines to prevent sewer backups. For 2023,
$20,000 is budgeted to flush sewer lines.
54
BUDGET
SPNFAOP TINGFUNO
REVBVJEBUOGET
i2/2012022
IMM022
ACCT.
2M
2021
2022
11/30R2
2023
1
9 ACCOUNTCEBCRFLON
ACT -AL
ACTML
AOGP(F➢
AC1WL
AOO.
CYANGE
CHARGES FORSRNCIFS
UMI3 LOCAL SAC CHARGES
84,050
$o
$1,000
$aM
$1.000
000%
U%0 sEVrFB REVBgTcS-RRS.NL
244fi9
21,471
30,000
16.752
25.W0
-085T%
34600 6E091 RVV J-CCNMENUAL
3t,198
24,244
32.OW
24,3W
32,.
0001
34640 CFATFI®SE RENAMES
79
0
2,0W
0
100
.95 A
34650 FBWLiS&NR 1
1149
2970
1,200
1303
15W
2500%
TOTAL CHARGES FOR SERVIM
$01943
5546W
$66.200
30.514
$%W
-9971
B KLASS65MB
3fi101 Sf LASSE ;;M
0
0
0
0
0
OW35
.1. DR.INGUEM SFNMAL ASSEBSX
0
0
0
0
0
0.W%
.103.1.A NT .T
0
0
TOTAL SPENL ASSE55N£NTS
$o
$0
$0
$0
$0
L0
MIS LAIEOUS
Moo MISCELLAISGUS
0
0
0
0
OOo%
362101NRAE3T INODME
6,294
(?394)
2,000
4,A4
26U0
000%
39200 O.TNGTRANS.F
a
o
0
0
0
000%
TOTALFY$CELLAWOUS
.2.
(V.)
$2000
$4.144
$2
0001
TOTAL REVF
566237
$52299
VA 200
$52.115
W1800
SM%
E%FB L.EB000ET
SUARL.
201 OFFICEs1 IM
0
0
zW
0
zoo
000%
210 oFRNTNGSLRL `45
0
0
0
0
0
000%
212 POSTAGE
0
a
25D
0
20)
250 SALFSTAX
0
a
0
a
o
oAo%
TOTAL SItlfl
$0
W
$4.
$0
545o
000%
Oh EA SERVICES & CHARGES
301 AIATN3A A=NRNG SEANCES
2.
0
2,500
2.1.
2,AO
,.%
3W BLIGINFRING FEES
12,733
(4104)
S.WO
0
S,oW
0001
316 MGES. CHARGES
33,913
3B4O40
42,OA
36.212
53,SW
25 0
319 LOCATE
199
155
WO
166
2W
-05.0YF.
329 FINANCWL SLRVC
(4.869)
M4
1,W0
0
1,000.
0W%
334 00M1PJTER SEVICE
0
0
500
0
6.
000%
305 WAIFRISE IFILRIE
0
2.1
12000
3,OB1
500
-5833%
40o REPAIW MANIENANCE
0
0
6A00
0
5,000
000%
420 CEPRECNTCN
16,O66
16,W6
MI.
0
1B500
433 WEG a SUBSCRIPTIONS
0
0
0
0
0
oM,A
4fio SEW ER NSPECINNb
0
0
25,000
0
2500o
O00%
461 $EVv1]i FLUSHVG
0
0
20,000
0
20 C00
000%
TOTAL Ol1BA SERVICES&CHARGE
$60,902
$54.102
$130.WO
$41969
$134,200
252%
CAPTAL 0I
540 HEAVY WCHIEAY/EG..
0
0
0
0
28T5
0W%
5. OTLEA WUIPMFNT&MROV0.8415
0
0
0
0
0
CW%
720 OFFRAITJGTRANSFERs
o
0
0
0
0
000%
TOTAL CAFFAL OLTAY
$o
$a
$o
$a
$2,615
a00%
TOTAL IXPSNDTURR 31
W..902
$.1.
$131.3W
$41 IRA
$137.325
4551
FUNOBAWISE-JANUARY1
$4.266
$4917K
$51502
IAR.732
$5 471
EXCESS REVENUE OVER IXFB4DRURES
$7=
($L803)
(H .160)
V....
($75,725)
CfOULT INFRASTRUCTION AWI%N45
($20635)
$055T
W
$0
$o
ACOBACKLfRt TON
$1..
$16,.
$MAI
$0
$1fi,.0
FIMDBALANCE-CECENBER31
$491M
$515.602
$4M.2
$502.471
$443, 246
-5Ml
NVFST IN INFRA$IRU.TE
M21,931
$569,649
$5°A,Pa9
$SB9,B49
$5BAM
AWFIONS(EELETORS)
($1..W
$20036
$0
$0
$0
DRA£CATIDN
($16,066)
($16Wfi)
($14500)
W
($16,5W)
NOTNVES NIWRASTRURE
$569649
$594,659
8526,169
$SB9,B49
.7..9
�083%
55
WATER OPERATING FUND
ENTERPRISE FUNDS
ACTIVITY DESCRIPTION:
The Water Operating Fund is responsible for the maintenance of all water lines in the City. The
Water Operating Fund is self-sustaining from revenues derived from utility charges.
GOALS:
1. Keep all water lines functioning safely and efficiently.
MEASURABLE WORKLOAD DATA:
2020 2021 2022 2023
ACTUAL ACTUAL ACTUAL ESTIMATED
Gals of Water Used 2,607,514 2,550,581 1,742,440 2,000,000
BUDGET COMMENTARY
The main revenue source is water revenues, which are based on the number of gallons used. Water
charges are estimated to generate revenues of $20,000 and currently no rate increase was used to
estimate 2023 revenues, however the rates will be monitored to be sure customers are paying for
the operations and replacement of the system.
Interest income is another revenue source and is based on estimated interest earning.
On the expense side, the largest expense within Other Services and Charges are the charges from
other communities for the use of their water system.
56
BUDGET:
WATER OPFAATIN4 FUND
REVENUEDUOGEr
12W2022
1vzar2022
AD,
202o
2021
.2
1W.R.
2.3
%
p ACfgUNI0F5CPoPlION
ACTUAL
ACT AI
ADO.
ACTUAL
A..
CHANGE
CHARGES FOR BQ CIEG
32246 SALEOFWATERhEf9E5
$713
$0
$0
$0
S.
0.00%
54410 LOCAL WAC CINR(B
4,500
0
$0
0
$0
0001
348CO.. REV ENJES- RBIOEIJIWL
10,748
32,741
15,030
21910
200A
3254%
346Co WATERREVFNUES-CORWRCAL
0
0
0
0
0
0.00%
34010CEP.IFIBJSEWER REV AXIS
0
0
0
O
0
000%
34850 FENALTES B $JIFREST
81
310
0
146
TOTAL CHARGES FOR SRRVC5
$16.042
$33051
$15,.0
MD.
$20000
3254%
SFECWL ASSBSIVENIS
.101 SFECWLAS..DFNIS
0
0
36102 U&IRUUP SPBAL ASSEBMFRIS
O
0
0
0
0
OCO%
361B FIINL. Btl41F 1
0
O
0
OCO%
TOTAL 3PEC14L ASSBSfv 8
$0
$0
¢0
$0
80
..X
MOCELLANEOUS
NFOUS
0
0
0
W210M REST
36210 NFOW
(463)
(525)
50
(]02)
(b0j
-]Q0 CO%
OI AT
39200 JG TRANSFERS
0
0
0
0
0
OW%
TOTAL
TOTAL MISCELIAKOL6
($403)
($525)
350
(S]82)
IS3901
-70300%
TOTAL REVENUES
$15,57S
$.I.
$15,140
$21214
$19,1.
b.12%
IXFFNDINREBI ET
S
2OFF. ES SUPR
OFTICEf0
0
0
0
0
OOOk
210 ORNIWG SUWLIFS
0
0
O
0
000%
21T
0
0
0
0
0
OW°M1
215M
WATERER NEIQis1ARB
o
0
0
0
OCO°b
20 TALES TAX
0
0
0
0
OCO%
TOTAL $UPYIES
SO
$0
b
$0
80
OW%
.. S.C. B CHARGES
301 AUUUI B ACCOUNTING SERVCM
0
0
2B0
2.5W
Z.
003%
302 E4GN.N.I.
0
4550
0
b,8B0
R.
000%
310 WAIFRCH4RGES
0
0
0
0
0.00%.
313 LOCATES
0
0
0
0
000%
32S FINAUCNL BE CE
0
M4
0
0
0
0.1
IN GOM1RRQt SF1NICE5
0
0
0
0
000%
385 WPTMSEWEBUMCFIB
MB5
10,126
30W0
1I 150
22U"MI
-20.8]%
4. HFPAW bN WIFM.
0
0
0
0
0
000%
420 OEPRF9ATION
1$AB
13469
15.N0
0
15.
433 DUB B SMSCRWOOS
0
a
o
0
000%
46o WATER INSPFUTONS
0
0
0
0
0
000%
461 I.RTFLUSHING
o
0
3,560
0
3soo
0.00%
TOTAL.. SERJCESB CHARG.
$73.W4
$M..
$510A"
$50330
$40.000
-588%
CAPTAL OURAY
540 RFAVY M4CHINERYIEOUNiA
0
0
0
0
2,675
OW%
53p OTHER EOUflJFNT 6IMROV.
0
0
0
0
0
OQT%
720 OF9NTWC lINN3FFA$
0
0
0
0
OW%
TOTAL CAPTAL OUTLAY
SD
SO
$0
W
$2.875
O..0
TOTAL IXf£N RD BUIXGET
$]3,8]4
$35,959
$51.000
$50.330
450.BT5
6q%
FUND BALANCE-MMNRYI
($22,]]2)
($1900g0),
($68,9]3j'
($1�040f
(422].Vvb)
EXCESS RF/ ELLF OVER F%PPIDINPES
{$58,395j
($4A33)
($35,060)
($290%)
USDUCT NFRASTRUMN ACOTYONS
($130..2)
$12R.1
%
b
SO
A CDBACX CEINFLWTpN
$13,489
$13.A68
$15,O.A'
39
E15, U.
NNO BALANCE-F.000E M
($180.0901
($68,9]3)
OW9, 833)
($22T,0%5
($2A3071)
170581
NJ610.04f IN WFR45IR11CNRE
4DRD.
$....4
SB]2A23
$805,024
$805924
A... (DEBTOR.)
$130,343
($120.0321
$0
$0
SO
6EPgHILATpN
($134691
($LX4681
($15,OM)
30
($15i0001
NETNNESIXFNE W INFOASIRUB£
$.,,924
$072,Q3
W57 423
$805,824
$700,924
2031%
57
THIS PAGE INTENTIONALLY LEFT BLANK
APPENDIX
W.
SUMMARY OF TAX LEVIES, PAYMENT PROVISIONS,
AND MINNESOTA REAL PROPERTY VALUATION
The following is a summary of certain statutory provisions effective beginning 2011 relative to tax
levy procedures, tax payment and credit procedures, and the mechanics of real property valuation.
The summary does not purport to be inclusive of all such provisions or of the specific provisions
discussed, and is qualified by reference to the complete text of applicable statutes, rules and
regulations of the State of Minnesota.
Property Valuations (Chapter 273, Minnesota Statutes)
Assessor's Estimated Market Value
Each parcel of real property subject to taxation must, by statute, be appraised at least once every
five years as of January 2 of the year of appraisal. With certain exceptions, all property is valued at
its market value, which is the value the assessor determines to be the price the property to be fairly
worth, and which is referred to as the "Estimated Market Value."
Taxable Market Value
The Taxable Market Value is the value that property taxes are based on, after all reductions,
limitations, exemptions and deferrals. It is also the value used to calculate a municipality's legal
debt limit.
Indicated Market Value
The Indicated Market Value is determined by dividing the Taxable Market Value of a given year by
the same year's sales ratio determined by the State Department of Revenue. The Indicated Market
Value serves to eliminate disparities between individual assessors and equalize property values
statewide.
Net Tax Capad
The Net Tax Capacity is the value upon which net taxes are levied, extended and collected. The
Net Tax Capacity is computed by applying the class rate percentages specific to each type of
property classification against the Taxable Market Value. Class rate percentages vary depending
on the type of property as shown on the 101 page of the Appendix. The formulas and class rates for
converting Taxable Market Value to Net Tax Capacity represent a basic element of the State's
property tax relief system and are subject to annual revisions by the State Legislature.
Property taxes are determined by multiplying the Net Tax Capacity by the tax capacity rate, plus
multiplying the referendum market value by the market value rate.
Property Tax Payments and Delinquencies
(Chapters 276, 276, 277, 279.282 and 649, Minnesota Statutes)
Ad valorem property taxes levied by local governments in Minnesota are extended and collected by
the various counties within the State. Each taxing jurisdiction is required to certify the annual tax
levy to the county auditor within five (6) working days after December 20 of the year proceeding the
collection year. A listing of property taxes due is prepared by the county auditor and turned over to
the county treasurer on or before the first business day in March.
The county treasurer is responsible for collecting all property taxes within the county. Real estate
60
and personal property tax statements are mailed out by March 31. One-half (1/2) of the taxes on
real property is due on or before May 15. The remainder is due on or before October 15. Real
property taxes not paid by their due date are assessed a penalty which, depending on the type of
property, increases from 2% to 4% on the day after the due date. In the case of the first installment
of real property taxes due May 15, the penalty increases to 4% or 8% on June 1. Thereafter, an
additional 1 % penalty shall accrue each month through October 1 of the collection year for unpaid
real property taxes. In the case of the second installment of real property taxes due October 15, the
penalty increases to 6% or 8% on November 1 and increases again to 8% or 12% on December 1.
Personal property taxes remaining unpaid on May 16 are deemed to be delinquent and a penalty of
8% attaches to the unpaid tax. However, personal property owned by a tax-exempt entity, but which
is treated as taxable by virtue of a lease agreement, is subject to the same delinquent property tax
penalties as real property.
On the first business day of January of the year following collection all delinquencies are subject to
an additional 2% penalty, and those delinquencies outstanding as of February 15 are filed for a tax
lien judgment with the district court. By March 20 the county auditor files a publication of legal
action and a mailing notice of action to delinquent parties. Those property interests not responding
to this notice have judgment entered for the amount of the delinquency and associated penalties.
The amount of the judgment is subject to a variable interest determined annually by the Department
of Revenue, and equal to the adjusted prime rate charged by banks, but in no event is the rate less
than 10% or more than 14%.
Property owners subject to a tax lien judgment generally have five years (5) in the case of all
property located outside of cities or in the case of residential homestead, agricultural homestead
and seasonal residential recreational property located within cities or three (3) years with respect to
other types of property to redeem the property. After expiration of the redemption period,
unredeemed properties are declared tax forfeit with title held in trust by the State of Minnesota for
the respective taxing districts. The county auditor, or equivalent thereof, then sells those properties
not claimed for a public purpose at auction. The net proceeds of the sale are first dedicated to the
satisfaction of outstanding special assessments on the parcel, with any remaining balance in most
cases being divided on the following basis: county - 40%; Township or city - 20%; and school
district - 40%.
Property Tax Credits (Chapter 273, Minnesota Statutes)
In addition to adjusting the taxable value for various property types, primary elements of Minnesota's
property tax relief system are: property tax levy reduction aids; the renter's credit, which relates
property taxes to income and provides relief on a sliding income scale; and targeted tax relief, which
is aimed primarily at easing the effect of significant tax increases. The circuit breaker credit and
targeted credits are reimbursed to the taxpayer upon application by the taxpayer. Property tax levy
reduction aid includes educational aids, local governmental aid, equalization aid, county program
aid and disparity reduction aid.
Debt Limitations
All Minnesota municipalities (county, cities, townships and school districts) are subject to statutory
"net debt" limitations under the provisions of Minnesota Statutes, Section 475.53. Net debt is
defined as the amount remaining after deducting from gross debt the amount of current revenues
which are applicable within the current fiscal year to the payment of any debt and the aggregation of
the principal of the following:
1. Obligations issued for improvements which are payable wholly or partially from the
proceeds of special assessments levied upon benefited property.
61
2. Warrants or orders having no definite or fixed maturity.
3. Obligations payable wholly from the income from revenue producing conveniences.
4. Obligations issued to create or maintain a permanent improvement revolving fund.
5. Obligations issued for the acquisition and betterment of public waterworks systems and
public lighting, heating or power systems, and any combination thereof, or for any other
public convenience from which revenue is or may be derived.
6. Certain debt service loans and capital loans made to school districts.
7. Certain obligations to repay loans.
8. Obligations specifically excluded under the provision of law authorizing their issuance.
9. Certain obligations to pay pension fund liabilities.
10. Debt service funds for the payment of principal and interest on obligations other than those
described above.
Levies for General Obligation Debt
(Sections 475.61 and 475.74, Minnesota Statutes)
Any municipality which issues general obligation debt must, at the time of issuance, certify levies to
the county auditor of the ceunty(ies) within which the municipality is situated. Such levies shall be in
an amount that if collected in full will, together with estimates of other revenues pledged for payment
of the obligations, produce at least five percent in excess of the amount needed to pay principal and
interest when due. Notwithstanding any other limitations upon the ability of a taxing unit to levy
taxes, its ability to levy taxes for a deficiency in prior levies for payment of general obligation
indebtedness is without limitation as to rate or amount.
Metropolitan Revenue Distribution
(Chapter 473F, Minnesota Statutes)
"Fiscal Disparities Law"
The Charles R. Weaver Metropolitan Revenue Distribution Act, more commonly know as "Fiscal
Disparities" was first implemented for taxes payable in 1975. Forty percent of the increase in
commercial -industrial (including public utility and railroad) net tax capacity valuation since 1971 in
each assessment district in the Minneapolis/St. Paul seven -county metropolitan area (Anoka,
Carver, Dakota, excluding the City of Northfield, Hennepin, Ramsey, Scott, excluding the City of
New Prague, and Washington Counties) is contributed to an area -wide tax base. A distribution
index, based on the factors of population and real property market value per capita, is employed in
determining what proportion of the net tax capacity value in the area -wide tax base shall be
distributed back to each assessment district.
99
STATUTORY FORMULAE CONVERSION OF ESTIMATED MARKET VALUE (EMV) TO NET TAX
CAPACITY FOR MAJOR PROPERTY CLASSIFICATIONS
General
2001 Net Tax Capacity
2002-2023 Net Tax Capacity
Classification
Est. Mkt. Value
% of EMV
Est. Mkt. Value
% of EMV
RESIDENTIAL:
Homestead
First $76,000
1.00%
First $500,000
1.00%
Over $76,000
1.65%
Over $500,000
1.25%
Non -Homestead
First $76,000
1.20%
First $600,000
1.00%
Over$76,000
1.65%
Over $500,000
1.25%
AGRICULTURAL
LAND:
Homestead
First $115,000
0.35%
First $600,000
0.55%
$115,0004600,000
0.80%
Over $600,000
1.00%
Over $600,000
1.20%
Non -Homestead
100%of EMV
1.00%
100%of EMV
1.00%
COMMERCIAL /
INDUSTRIAL
First $150,000
2.40%
First $150,000
1.50%
Over $150,000
3.40%
Over $150,000
2.00%
CITY PROPERTY TAXES
(no change in ESTIMATED market value)
$2.500
$2,000
$1,500
$1.000
$500
$0
$150,000,$126,260 $250,0001$235,260 $350,0001$344,260 $450,0004,150,000 $550,0001$550,000
TAXABLE MARKET VALUE
GACTUAL Na ACTa 321 oAC m"n AOFM 20YL
B1
CITY OF GEM LAKE
PROPERTYTAXCHANGES
GENRALLEVY
DEBT LEVY:
GENERAL DEBT LEVY
CAPITAL IMPROV. PLAN BONDS
2015 IMPROVEMENT BONDS
2018 IMPROVEMENT BONDS
TOTAL DEBT LEVY
TOTAL PROPERTY TAX LEVY
LESS: FISCAL DISPARITIES
NET PROPERTY TAXES
% CHANGE
TAX CAPACITY
TAX RATE
2020
2021
2022
2023
Final
Final
Final
Final
Levy
Levy
Levy
Levy
451,088
470,928
470,928
584,697
0
0
0
0
76,918
79,477
79,477
77,873
0
0
0
0
3,792
9.065
7,805
6,545
80,710
88,542
87,282
84,418
531,798
559,470
558,210
669,115
14,179
13,231
13,231
17,894
517,619
546,239
544,979
651,221
-8.32%
18.64%
5.29%
25,02%
1,255,541
1,438,923
1,426,695
1,601,998
41.227%
37.962%
38.199%
40.651%
MEDIAN VALUE HOME
310,600
335,850
352,000
395,800
TAXABLE MEDIAN VALUE HOME
289,486
312,464
327,160
367,018
TAXABLE TAX CAPACITY
2,895
3,125
3,272
3,670
CITY TAXES
$1,193.46
$1,186.16
$1,249.71
$1,49t95
64
City of Gem Lake, MN
Resolution No. 2022-0031
December 20, 2022
A RESOLUTION ADOPTING THE FINAL GENERAL FUND BUDGET AND FINAL
AMOUNT TO BE RAISED BY PROPERTY TAXATION FOR THE YEAR 2023
WHEREAS, the City Treasurer has presented a TOTAL (Proposed) Budget of $674,829.00
which includes a General Tax Levy of $584,697.00 and a Debt Tax Levy of $84,418.00 for fiscal
and calendar year 2023 based upon best estimates of costs for running the City of Gem Lake in
2023; and
WHEREAS, the City Council did review, on December 20, 2022, the TOTAL Budget and Tax
Levy for 2023 including all revisions thereto as of the date first written.
NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Gem Lake does
formally adopt the 2023 Final General Fund Budget of $674,829.00 and the Final Property Tax
Levy as follows:
General Property Tax Levy $568,897.00
Debt Levy 82,324.00
Fiscal Disparities 17,894.00
Total Property Tax Levy $669,115.00 and;
BE IT FURTHER RESOLVED that the City Clerk is charged with Certifying said Tax and
Debt Levy to Ramsey County Property Taxation and other government bodies for whom this
information is required.
The foregoing Resolution was offered by Councilmember Lindner and was supported by
Councilmember Johnson and was declared adopted based upon the following vote:
NAME
I ARTIG-SWOMLEY
CACIOPPO
LINDNER
JOHNSON
AMLEE
Vote
I Yes
Yes
I Yes
I Yes
I Yes
Attest
I, Melissa Lawrence, the duly qualified Acting City Clerk for the City of Gem Lake, County
of Ramsey, State of Minnesota, do hereby certify that the foregoing Resolution is a true and
accurate representation of action taken by the City Council of the City of Gem Lake on the date
first written.
llfe A9Q..,C.Rw2P.nW December 20, 2022
Melissa Lawrence, Acting City Clerk Date
GLOSSARY OF TERMS
ACCOUNT: A term used to identify an individual asset, liability, expenditure control, revenue control,
or fund balance.
ACCOUNTS PAYABLE: Amounts owed to others for goods or services received.
ACCOUNTS RECEIVABLE: Amounts due from others for goods furnished or services rendered.
ACCOUNTING SYSTEM: The total set of records and procedures which are used to record, classify
and report information on financial status and operations of an entity.
ACCRUAL BASIS OF ACCOUNTING: The method of accounting under which revenues are recorded
when they are earned and expenditures are recorded when goods and services are received.
ACTIVITY: A specific and distinguishable line of work performed by one or more organizational
components of a governmental unit for the purpose of accomplishing a function for which the
governmental unit is responsible. For example "Code Enforcement is an activity performed in the
discharge of the "Public Safety" function.
ADOPTION: The formal action taken by the Town Board to authorize or approve the budget.
AD VALOREM: In proportion to value. A basis for levying taxes upon property.
AGENCY FUND: A fund consisting of resources received and held by the governmental unit as an
agent for others or other funds of the governmental unit.
APPROPRIATION: An authorization granted by a legislative body to make expenditures and to incur
obligations for specific purposes. An appropriation is limited in amount to the time it may be expended.
ASSESSED VALUATION: Value placed upon real estate or other property as a basis for levying
taxes.
ASSESSMENTS: Charges made to parties for actual services or benefits received.
ASSETS: Property owned by a governmental unit, which has a monetary value.
AUDIT: The examination of documents, records, reports, systems of internal control, accounting
and financial procedures, and other evidence for one or more of the following purposes:
(a) To ascertain whether the statements prepared from the accounts present fairly the
financial position and the results of financial operations of the constituent funds and
balanced account groups of the governmental unit in accordance with generally
accepted accounting principals applicable to governmental units and on a basis
consistent with that of the preceding year.
(b) To determine the propriety, legality and mathematical accuracy of a governmental
unit's financial transactions.
(c) To ascertain whether all financial transactions have been properly recorded.
(d) To ascertain the stewardship of public officials who handle and are responsible for
the financial resources of a governmental unit.
01
BALANCED BUDGET: A budget in which estimated revenues, including operating transfers from other
funds equals estimated expenditures, including operating transfers to other funds. A balanced budget
would have no effect on fund balance/fund equity. The Township's policies require the General Fund
budget to be balanced.
BOND: A written promise, generally under seal, to pay a specified sum of money, called the face
value or principal amount, at a fixed time in the future, called the date of maturity, and carrying interest at
a fixed rate, usually payable periodically.
BONDED INDEBTEDNESS: Outstanding debt by issues of bonds, which are repaid by ad valorem or
other revenue.
BUDGET: A plan of financial operation embodying an estimate of proposed expenditures for a given
period and the proposed means of financing them.
BUDGET DOCUMENT: The official written statement prepared by the ClerkrFreasurer and
Finance Officer of the Township which presents the proposed budget to the Town Board.
BUDGET BODY MESSAGE: A general discussion of the proposed budget presented in writing as a
part of the budget document. The budget message explains principal budget issues against the
background of financial experience in recent years and presents recommendations made by the
Clerkfrreasurer.
BUDGET CALENDAR: The schedule of key dates, which a government follows in the preparation and
adoption of the budget.
BUDGETARY CONTROL: The control or management of a governmental unit or enterprise in
accordance with an approved budget for the purpose of keeping expenditures within the limitation of
available appropriations and available revenues.
CAPITAL ASSETS: Assets with a value of $1.000 or more and a useful life of 3 years or longer.
CAPITAL EXPENDITURE: Assets with an initial, individual cost of more than $1,000 and an
estimated useful life in excess of three years.
CAPITAL IMPROVEMENT BUDGET: A plan of proposed capital expenditures and a means of
financing them. The capital budget is enacted as part of the complete annual budget.
CAPITAL PROGRAM: A plan for capital expenditures to be incurred each year over a fixed period of
years to meet capital needs arising from the long-term work program or otherwise. It sets forth each
project or other contemplated expenditure in which the government is to have a part and specifies the full
resources estimated to be available to finance the projected expenditures.
CAPITAL PROJECTS FUNDS: To account for financial resources to be used for the acquisition or
construction of major capital facilities.
CASH BASIS: The method of accounting under which revenues are recorded when received in cash and
expenditures are recorded when paid.
CERTIFIED LEVY: Total tax levy of a jurisdiction, which is certified to the County Auditor
CHARGES FOR SERVICES: Charges for current services rendered.
67
CHART OF ACCOUNTS: The classification system used by a government entity to organize the
accounting for various funds.
CONSUMER PRICE INDEX (CPI): A statistical description of price levels provided by the U.S.
Department of Labor. The index is used as a measure of the increase in the cost of living (i.e., economic
inflation).
CONTINGENCY: Budget for expenditures which cannot be placed in departmental budgets,
primarily due to uncertainty about the level or timing of expenditures when the budget is adopted. The
contingency also serves as a hedge against shortfalls in revenues or unexpected expenditures.
CURRENT: A term which, applied to budgeting and accounting, designates the operations of the
present fiscal period as opposed to past or future periods.
DEBT: An obligation resulting from the borrowing of money or from the purchase of goods and services.
DEBT LIMIT: The maximum amount of gross or net debt, which is legally permitted.
DEBT MARGIN: The amount of available debt, which may be issued by a governmental unit
before reaching its debt limit.
DEBT SERVICE FUNDS: To account for the accumulation of resources for payment of general
long-term debt.
DEPARTMENT: Basic organizational unit of government, responsible for carrying out related
functions.
DEPRECIATION: Expiration in the service life of capital assets attributable to wear and tear,
deterioration, action of the physical elements, inadequacy or obsolescence.
DISTINGUISHED BUDGET PRESENTATION AWARDS PROGRAM: A voluntary awards program
administered by the Government Finance Officers Association to encourage governments to prepare
effective budget documents.
EFFECTIVE BUYING INCOME (EBI): A statistical measure of buying power of an area or group of
individuals.
ENTERPRISE FUNDS: To account for operations that are financed and operated in a manner
similar to a private business enterprises, where the intent of the governing body is that the cost of
providing services are to be recovered primarily on a user -charge basis to the general public.
ESTIMATED MARKET VALUE: Represents the selling price of a property if it were on the market.
Estimated market value is converted to tax capacity before property taxes are levied.
EXPENDITURE: Where accounts are kept on the accrual or modified accrual basis of accounting,
the cost of goods received or services rendered whether cash payment have been made or not. Where
accounts are kept on a cash basis, expenditures are recognized only when the cash payments for the
above purposes are made.
FINES: Revenues from penalties imposed for violation of laws or regulations
M
FISCAL DISPARITIES: A Minnesota law enacted in 1975 which provides for the pooling of 40
percent of all new commercial and industrial property valuation in the seven county metropolitan area and
then redistributed to taxing jurisdictions according to specific criteria.
FISCAL POLICY: A government's policies with respect to revenues, spending, and debt
management as these relate to government services, programs and capital investment. Fiscal Policy
provides an agreed -upon set of principles for the planning and programming of budgets and their funding.
FISCAL YEAR: The budget and accounting year that begins on the first day of January and ends
on the last day of December of each year.
FIXED ASSETS: Assets of a long-term character which are intended to continue to be held or
used, such as land, buildings, machinery, furniture, and other equipment.
FULL TIME EQUIVALENT (FTE): The number of employee hours (2,080) needed to be equal to
one full time employee. Several part time employees may be combined to make one full time equivalent.
FUNCTION: A group of related activities aimed at accomplishing a major service or regulatory program
for which the government unit is responsible.
FUND: An independent fiscal and accounting entity with a self -balancing set of accounts recording cash
and/or other resources together with all related liabilities, obligations, reserves, and equities which are
segregated for the purpose of carrying on specific activities or attaining certain objectives.
FUND BALANCE: The difference between fund's assets and fund liabilities (the equity) in
governmental funds.
FUND BALANCE —ASSIGNED: Segregation of a portion of fund balance to indicate the
government's intent to use the resources for specific purposes where the specific purposes are identified
by either the government's highest level of decision -making authority or a body or official that has been
delegated the authority to do so by the governing body.
FUND BALANCE —COMMITTED: Segregation of a portion of fund balance that represents
resources whose use is subject to a legally binding constraint that is imposed by the government itself at
its highest level of decision -making authority and that remains legally binding unless removed in the same
manner.
FUND BALANCE — NONSPENDABLE: Segregation of a portion of fund balance to indicate that the
amount cannot be spent because the resources are not in spendable form, such as inventories or prepaid
items.
FUND BALANCE — RESTRICTED: Segregation of a portion of fund balance that represents
resources whose use is subject to externally enforceable constraints.
FUND BALANCE — UNASSIGNED: The difference between the total fund balance in a governmental
fund and its nonspendable, restricted, committed, and assigned components. Only the general fund may
report positive amounts of unassigned fund balance.
GENERAL FUND: Accounts for the general operation of the Township and all financial resources
except those to be accounted for in another fund.
69
GENERAL GOVERNMENT: Expenditures, which represents a set of accounts, to which are charged
the expenditures for operating the Township.
GENERAL OBLIGATION BONDS: When a government pledges its full faith and credit to the
repayment of the bonds it issues, than those bonds are general obligation (GO) bonds.
GOAL: A statement of broad direction, purpose or intent based on the need of a community. A
goal is general and timeless; that is, it is not concerned with a specific achievement in a given period.
GOVERNMENTAL ACCOUNTING: The composite of analyzing, recording, summarizing, reporting,
and interpreting the financial transactions of governmental units and agencies.
GOVERNMENTAL FUND TYPES: Funds used to account for the acquisition, use and balances of
expendable financial resources and the related current liabilities - except those accounted for in
proprietary funds and fiduciary funds. In essence, these funds are accounting segregation of financial
resources. Under current GAAP, there are four governmental fund types: general, special revenue, debt
service and capital projects.
GRANT: A contribution of assets by one governmental unit or other organization to another.
Grants are usually made for specified purposes.
HOMESTEAD AND AGRICULTURAL CREDIT (HACA): A form of state paid property tax relief
for farm property and owner occupied homes.
IMPROVEMENT BONDS: Bonds payable from the proceeds of special assessments from
properties benefiting from an improvement.
IMPROVEMENTS: Buildings, other structures, and other attachments or annexations to land which
are intended to remain so attached or annexed, such as sidewalks, trees, drains, and sewers.
INFLOWIINFILTRATION (Ill): The term used to describe clean water entering into the sanitary sewer
system.
INTERFUND TRANSFERS: Amounts transferred from one fund to another.
INFRASTRUCTURE: Assets which are immovable and of value only to the governmental unit (i.e.
roads, gutters, sewer lines).
INTERGOVERNMENTAL REVENUES: Revenues from other governments in the form of grants,
entitlement, or shared revenues.
INVESTMENTS: Securities held for the production of income in the form of interest.
LEVY: (Verb) To impose taxes, special assessments, or service charges for the support of governmental
activities. (Noun) The total amount of taxes special assessments, or service charges imposed by a
governmental unit.
LICENSES: Revenues received from the sale of business and non -business licenses.
LIMITED MARKET VALUE: The amount the market value of a property can increase from one year to
70
the next for calculating property taxes. The limited market value system was phased -out by the State of
Minnesota.
LINE ITEM: A specific item or group of similar items defined by detail in a unique account in the
financial records.
LOCAL GOVERNMENT AID (LGA): Intergovernmental revenue from the state to municipalities to
help fund general expenditures.
LONG-TERM DEBT: Debt with a maturity of more than one year after the date of issuance.
MAINTENANCE: The upkeep of physical properties in condition for use or occupancy.
MARKET VALUE EXCLUSION (Ill A portion of a property's market value that is not included in the
property tax calculation based on a formula set by the State of Minnesota. This exclusion reduces the
taxable market value.
MARKET VALUE HOMESTEAD CREDIT (MVHC): State paid property tax reduction on owner
occupied homes based on the properties market value.
MISCELLANEOUS: Revenues or expenditures not classified in any other revenue or expenditure
category.
MODIFIED ACCRUAL BASIS: The basis of accounting under which expenditures other than accrued
interest on general long-term debt are recorded at the time liabilities are incurred and revenues are
recorded when received in cash except for material and/or available revenues, which should be accrued to
reflect properly the tax levied and revenue earned.
NET POSITION —GENERAL GOVERNMENT: The difference between general government asset and
liability accounts reported in the government -wide financial statements.
OBJECT OF EXPENDITURE: Expenditure classifications based upon the types or categories of goods
and services purchased.
OBJECTIVE: Desired output oriented accomplishments, which can be measured and achieved within a
given time frame.
OPERATING BUDGET: A plan of financial operation embodying an estimate of proposed
expenditures for the calendar year and the proposed means of financing them.
OPERATING EXPENSE: The cost for personnel, material and equipment required for a
department to function.
OPERATING REVENUE: Funds that the government receives as income to pay for ongoing
operations. Operating revenues are used to pay for day-to-day services.
OPERATING TRANSFERS: Amounts transferred from one fund to another, shown as expenditure in
the originating fund and revenue in the receiving fund.
ORDINANCE: A formal legislative enactment by the Town Board.
71
PAY-AS-YOU-GO BASIS: A term used to describe a financial policy by which capital outlays are
financed from current revenues rather than through borrowing.
PERFORMANCE MEASURE: See Service Levels.
PERSONAL SERVICES: Expenditures for salaries, wages, and fringe benefits of employees.
PROGRAM: A group of related activities performed by one or more organizational units for the purpose
of accomplishing a function for which the governmental unit is responsible.
PROJECT: A plan of work, job assignment, or task.
PROPRIETARY ACCOUNTS: Those accounts which show actual financial position and operation, such
as actual assets, liabilities, reserves, fund balances, revenues, and expenditures, as distinguished from
budgetary accounts.
PUBLIC SAFETY: To account for expenditures related to the protection of persons and property.
PUBLIC WORKS: To account for expenditures for the maintenance of Township property and
infrastructure.
PURPOSE: A broad statement of the goals, in terms of meeting public service needs, that a
department is organized to meet.
REFUNDING BONDS: Bonds issued to retire bonds already outstanding.
REIMBURSEMENT: Cash or other assets received as a repayment of the cost of work or services
performed or of other expenditures made for or on behalf of another governmental unit or department or
for an individual, firm, or corporation.
RESERVE: An account which records a portion of the fund balance which must be segregated for
some future use and which is, therefore, not available for further appropriation or expenditure.
RESOLUTION: A special or temporary order of a legislative body; an order of a legislative body
requiring less legal formality than an ordinance or statute.
RESOURCES: The actual assets of a governmental unit, such as cash, plus contingent assets such as
estimated revenues applying to the current fiscal year not accrued or collected, and bonds authorized and
not issued.
REVENUE: The term designates an increase to a fund's assets which: 1) does not increase a liability;
2) does not represent a repayment of an expenditure already made; 3) does not represent a cancellation
of certain liabilities; and 4) does not represent an increase in contributed capital.
REVENUE BOND: A bond that is backed by a particular revenue source such as water user fees.
SERVICE LEVELS: Data to determine how effective or efficient a program is in achieving its objective.
SPECIAL ASSESSMENT: A compulsory levy made by a local government against certain properties
to defray part or all of the cost of a specific improvement or service which is presumed to be of general
benefit to the public and of special benefit to such properties.
72
SPECIAL REVENUE FUND: To account for revenue derived from specific revenue sources that are
legally restricted for specific purposes.
SY: Abbreviation for square yard, which is how sealcoating and street overlay projects are measured.
TAXABLE MARKET VALUE: That portion of a property's market value that is used to calculate
property taxes.
TAX CAPACITY: An amount determined by a percentage of a property's market value, which is
than applied to the tax rates of taxing jurisdictions affecting the property to determine the amount of
property taxes owed. The current tax rates and property classifications can be found on page 135.
TAX CAPACITY RATE: Tax rate applied to tax capacity to generate property tax revenue. The
rate is obtained by dividing the property tax levy by the available tax capacity.
TAX CLASSIFICATION RATE: Rate at which estimated market values are converted into the
property tax base. The classification rates are assigned to properties depending on their type (residential,
commercial, farm, etc.) and, in some cases there are two tiers of classification rates, with the rate
increasing as the estimated market values increases.
TAX INCREMENT FINANCING (TIF): Financing tool originally intended to combat severe blight in
areas, which would not be redeveloped "but for" the availability of government subsidies derived from
locally generated property tax revenues.
TAX LEVY: The total amount to be raised by general property taxes for the purpose stated in the
resolution certified to the county auditor.
TAX RATE: The amount applied to tax capacity to determine the taxes generated by the property.
TAXES: Compulsory charges levied by a governmental unit for the purpose of financing services
performed for the common benefit.
TRUST AND AGENCY FUNDS: Funds used to account for assets held by a government in a trust
capacity or as an agent for individuals, private organizations, other governments and/or other funds.
TRUST FUND: A fund consisting of resources received and held by the governmental unit as
trustee, to be expended or invested in accordance with the conditions of the trust.
UNBALANCED BUDGET: A budget which undesignated fund balance or reserves are used in order
to balance estimated revenues to estimated expenditures or expenses.
UNRESERVED FUND BALANCE: The portion of a fund's balance that is not restricted for a specific
purpose and is available for general appropriation.
USER FEES: The payment of a charge for direct receipt of a public service by the party
benefiting from the service.
WORKLOAD INDICATOR: A unit of work to be done.
73
ACRONYMS
ACS
Animal Control Services
COA
Comprehensive Annual Financial Report
CO
Certificate of Deposit
CIP
Capital Improvement Plan
CP
Commercial Paper
CPI
Consumer Price Index
HACA
Homestead and Agricultural Credit Aid
EBI
Effective Buying Income
EDA
Economic Development Authority
EMV
Estimated Market Value
FHLB
Federal Home Loan Bank
FNMA
Federal National Mortgage Association
FTE
Full Time Equivalent
GAAP
Generally Accepted Accounting Principals
GASS
Governmental Accounting Standards Board
GFOA
Government Finance Officer's Association
GO
General Obligation
III
Inflow/Infiltration
LGA
Local Government Aid
MCES
Metropolitan Council Environmental Services
MVE
Market Value Exclusion
MVHC
Market Value Homestead Credit
SAC
Sewer Availability Charge
BY
Square Yard
TIF
Tax Increment Financing
TVA
Tennessee Valley Authority
VLAWMO
Vadnais Lake Area Water Management Organization
WAC
Water Availability Charge
WBLCD
White Bear Lake Conservation District
74