HomeMy WebLinkAbout2018 Financial Statements
CITY OF GEM LAKE, MINNESOTA
FINANCIAL STATEMENTS AND
SUPPLEMENTARY INFORMATION
YEAR ENDED DECEMBER 31, 2018
CITY OF GEM LAKE
4200 OTTER LAKE ROAD
GEM LAKE, MINNESOTA 55110
CITY OF GEM LAKE, MINNESOTA
TABLE OF CONTENTS
YEAR ENDED DECEMBER 31, 2018
I. FINANCIAL SECTION
INDEPENDENT AUDITORS’ REPORT 1
BASIC FINANCIAL STATEMENTS
STATEMENT OF NET POSITION 4
STATEMENT OF ACTIVITIES 5
BALANCE SHEET – GOVERNMENTAL FUNDS 6
RECONCILIATION OF THE GOVERNMENTAL FUNDS BALANCE SHEET TO
THE STATEMENT OF NET POSITION – GOVERNMENTAL ACTIVITIES 7
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND
BALANCES – GOVERNMENTAL FUNDS 8
RECONCILIATION OF THE GOVERNMENTAL FUNDS STATEMENT OF
REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE TO THE
STATEMENT OF ACTIVITIES – GOVERNMENTAL ACTIVITIES 9
STATEMENT OF NET POSITION – PROPRIETARY FUND 10
STATEMENT OF REVENUES, EXPENSES, AND CHANGE IN NET POSITION
– PROPRIETARY FUND 11
STATEMENT OF CASH FLOWS – PROPRIETARY FUND 12
NOTES TO BASIC FINANCIAL STATEMENTS 13
REQUIRED SUPPLEMENTARY INFORMATION
BUDGETARY COMPARISON INFORMATION
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGE IN FUND
BALANCE – BUDGET AND ACTUAL – GENERAL FUND 29
NOTE TO REQUIRED SUPPLEMENTARY INFORMATION 30
SUPPLEMENTARY INFORMATION
NONMAJOR GOVERNMENTAL FUNDS
COMBINING BALANCE SHEET 31
COMBINING STATEMENT OF REVENUES, EXPENDITURES, AND
CHANGE IN FUND BALANCES 32
II. OTHER REQUIRED REPORTS
INDEPENDENT AUDITORS’ REPORT ON INTERNAL CONTROL OVER
FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS
BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN
ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS 33
INDEPENDENT AUDITORS’ REPORT ON MINNESOTA LEGAL COMPLIANCE 35
SCHEDULE OF FINDINGS AND RESPONSES 36
I.
FINANCIAL SECTION
CliftonLarsonAllen LLP
CLAconnect.com
(1)
INDEPENDENT AUDITORS’ REPORT
Honorable Mayor
Members of the City Council and Citizens
City of Gem Lake
Gem Lake, Minnesota
Report on the Financial Statements
We have audited the accompanying financial statements of the governmental activities, the business-
type activities, each major fund, and the aggregate remaining fund information of the City of Gem Lake
(the City), Minnesota as of and for the year ended December 31, 2018, and the related notes to the
financial statements, which collectively comprise the City’s basic financial statements as listed in the
table of contents.
Management’s Responsibility for the Financial Statements
Management is responsible for the preparation and fair presentation of these financial statements in
accordance with accounting principles generally accepted in the United States of America; this includes
the design, implementation, and maintenance of internal control relevant to the preparation and fair
presentation of financial statements that are free from material misstatement, whether due to fraud or
error.
Auditors’ Responsibility
Our responsibility is to express opinions on these financial statements based on our audit. We
conducted our audit in accordance with auditing standards generally accepted in the United States of
America and the standards applicable to financial audits contained in Government Auditing Standards,
issued by the Comptroller General of the United States. Those standards require that we plan and
perform the audit to obtain reasonable assurance about whether the financial statements are free from
material misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in
the financial statements. The procedures selected depend on the auditors’ judgment, including the
assessment of the risks of material misstatement of the financial statements, whether due to fraud or
error. In making those risk assessments, the auditor considers internal control relevant to the City’s
preparation and fair presentation of the financial statements in order to design audit procedures that are
appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness
of the City’s internal control. Accordingly, we express no such opinion. An audit also includes
evaluating the appropriateness of accounting policies used and the reasonableness of significant
accounting estimates made by management, as well as evaluating the overall presentation of the
financial statements.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for
our audit opinions.
Honorable Mayor
Members of the City Council and Citizens
City of Gem Lake, Minnesota
(2)
Opinions
In our opinion, the financial statements referred to above present fairly, in all material respects, the
financial position of the governmental activities, the business-type activities, each major fund, and the
aggregate remaining fund information of the City of Gem Lake, Minnesota as of December 31, 2018,
and the respective changes in financial position and cash flows, where applicable, thereof for the year
then ended in conformity with accounting principles generally accepted in the United States of America.
Report on Summarized Comparative Information
We have previously audited the City of Gem Lake’s 2017 financial statements of the governmental
activities, the business-type activities, each major fund, and the aggregate remaining fund information,
and we expressed unmodified audit opinions on those financial statements in our report dated June 18,
2018. In our opinion, the summarized comparative information presented herein as of and for the year
ended December 31, 2017 is consistent, in all material respects, with the audited financial statements
from which it has been derived.
Other Matters
Required Supplementary Information
Accounting principles generally accepted in the United States of America required that the budgetary
comparison information as listed in the table of contents, be presented to supplement the basic
financial statements. Such information, although not a part of the basic financial statements, is required
by the Governmental Accounting Standards Board who considers it to be an essential part of financial
reporting for placing the basic financial statements in an appropriate operational, economic, or historical
context. We have applied certain limited procedures to the required supplementary information in
accordance with auditing standards generally accepted in the United States of America, which
consisted of inquiries of management about the methods of preparing the information and comparing
the information for consistency with management’s responses to our inquiries, the basic financial
statements, and other knowledge we obtained during our audit of the basic financial statements. We do
not express an opinion or provide any assurance on the information because the limited procedures do
not provide us with sufficient evidence to express an opinion or provide any assurance.
Management has omitted the management’s discussion and analysis that accounting principles
generally accepted in the United States of America require to be presented to supplement the basic
financial statements. Such missing information, although not a part of the basic financial statements, is
required by the Governmental Accounting Standards Board who considers it to be an essential part of
financial reporting for placing the basic financial statements in an appropriate operations, economic, or
historical context. Our opinion on the basic financial statements is not affected by this missing
information.
Supplementary Information
Our audit was conducted for the purpose of forming opinions on the financial statements that
collectively comprise the City’s basic financial statements. The accompanying combining nonmajor
fund financial statements, as listed in the table of contents, are presented for purposes of additional
analysis and are not a required part of the basic financial statements.
Honorable Mayor
Members of the City Council and Citizens
City of Gem Lake, Minnesota
(3)
Other Matters (Continued)
Supplementary Information (Continued)
The combining nonmajor fund financial statements are the responsibility of management and were
derived from and relate directly to the underlying accounting and other records used to prepare the
financial statements. The information has been subjected to the auditing procedures applied in the
audit of the basic financial statements and certain additional procedures, including comparing and
reconciling such information directly to the underlying accounting and other records used to prepare the
financial statements or to the financial statements themselves, and other additional procedures in
accordance with auditing standards generally accepted in the United States of America. In our opinion,
the supplementary information is fairly stated in all material respects in relation to the basic financial
statements taken as a whole.
Other Reporting Required by Government Auditing Standards
In accordance with Government Auditing Standards, we have also issued our report dated
July 31, 2019 on our consideration of the City of Gem Lake, Minnesota’s internal control over financial
reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, grant
agreements, and other matters. The purpose of that report is solely to describe the scope of our testing
of internal control over financial reporting and compliance and the results of that testing and not to
provide an opinion on the effectiveness of the City of Gem Lake’s internal control over financial
reporting or on compliance. That report is an integral part of an audit performed in accordance with
Government Auditing Standards and should be considered in assessing the results of our audit.
CliftonLarsonAllen LLP
Minneapolis, Minnesota
July 31, 2019
BASIC FINANCIAL STATEMENTS
CITY OF GEM LAKE, MINNESOTA
STATEMENT OF NET POSITION
DECEMBER 31, 2018
See accompanying Notes to Basic Financial Statements.
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Governmental
Activities
Business-Type
Activities Total
ASSETS
Cash and Investments 881,138$ 133,015$ 1,014,153$
Taxes Receivable 7,892 - 7,892
Special Assessments Receivable 1,024,314 3,317 1,027,631
Accounts Receivable 12,741 15,407 28,148
Due from Other Governments 1,722 - 1,722
Accrued Interest 341 548 889
Prepaid Items 991 2,298 3,289
Internal Balances (317,094) 317,094 -
Capital Assets:
Capital Assets Not Being Depreciated 561,531 - 561,531
Capital Assets Being Depreciated 2,009,663 1,386,401 3,396,064
Accumulated Depreciation (809,697) (198,009) (1,007,706)
Total Assets 3,373,542 1,660,071 5,033,613
LIABILITIES
Vouchers and Accounts Payable 37,048 41,353 78,401
Accrued Interest Payable 17,559 - 17,559
Due to Other Governments 11,441 5,002 16,443
Payroll Taxes and Withholdings 641 - 641
Unearned Revenue 8,600 - 8,600
Long-Term Liabilities:
Amounts Due Within One Year 65,000 - 65,000
Amounts Due in More than One Year 1,268,645 - 1,268,645
Total Liabilities 1,408,934 46,355 1,455,289
NET POSITION
Net Investment in Capital Assets 500,119 1,188,392 1,688,511
Restricted for Debt Service 126,896 - 126,896
Restricted for Park Improvements 31,978 - 31,978
Unrestricted 1,305,615 425,324 1,730,939
Total Net Position 1,964,608$ 1,613,716$ 3,578,324$
CITY OF GEM LAKE, MINNESOTA
STATEMENT OF ACTIVITIES
YEAR ENDED DECEMBER 31, 2018
See accompanying Notes to Basic Financial Statements.
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FUNCTIONS/PROGRAMS
Expenses
Fees,
Charges,
Fines, and
Other
Operating
Grants and
Contributions
Capital Grants
and
Contributions
Governmental
Activities
Business-
Type Activities Total
GOVERNMENTAL ACTIVITIES
General Government 171,520$ 81,788$ 2,648$ 868$ (86,216)$ -$ (86,216)$
Public Safety 80,122 - - - (80,122) - (80,122)
Public Works 106,898 44,679 - 1,014,338 952,119 - 952,119
Conservation and Development 139,529 - - - (139,529) - (139,529)
Interest and Fiscal Charges 82,243 - - - (82,243) - (82,243)
Total Governmental Activities 580,312 126,467 2,648 1,015,206 564,009 - 564,009
BUSINESS-TYPE ACTIVITIES
Sewer 92,067 58,137 - 157,757 - 123,827 123,827
Water 21,173 10,040 - 159,016 - 147,883 147,883
Total Primary Government 693,552$ 194,644$ 2,648$ 1,331,979$ 564,009 271,710 835,719
GENERAL REVENUES
Taxes:
Property Taxes, Levied for General Purposes 366,957 - 366,957
Property Taxes, Levied for Debt Service 86,578 - 86,578
Grants and Contributions Not Restricted for a Particular Purpose 6,002 - 6,002
Investment Earnings (Loss) 2,348 4,072 6,420
Miscellaneous 1,964 - 1,964
Transfers (405,805) 405,805 -
Total General Revenues 58,044 409,877 467,921
CHANGE IN NET POSITION 622,053 681,587 1,303,640
Net Position - Beginning of Year 1,342,555 932,129 2,274,684
NET POSITION - END OF YEAR 1,964,608$ 1,613,716$ 3,578,324$
Program Revenues
Net (Expense) Revenue and
Changes in Net Position
CITY OF GEM LAKE, MINNESOTA
BALANCE SHEET
GOVERNMENTAL FUNDS
DECEMBER 31, 2018
(WITH SUMMARIZED FINANCIAL INFORMATION AS OF DECEMBER 31, 2017)
See accompanying Notes to Basic Financial Statements.
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G.O. Capital G.O. Capital 2018
Improvement Improvement Hoffman Schueneman Street Other Total
General Plan Bonds Plan Bonds Road Road Improvements Governmental Governmental 2017
Fund Series 2007A Series 2018A Fund Fund Fund Funds Funds Totals
ASSETS
Cash and Investments 424,252$ 130,264$ 12,631$ -$ 57,149$ 216,407$ 40,435$ 881,138$ 699,701$
Taxes Receivable 6,424 1,468 - - - - - 7,892 26,131
Special Assessments Receivable 490 - 610,170 406,738 - 6,916 - 1,024,314 436,167
Accounts Receivable 12,741 - - - - - - 12,741 8,090
Due from Other Governments 1,722 - - - - - - 1,722 1,719
Accrued Interest Receivable 343 92 - (407) 39 227 47 341 35
Due from Other Funds - - - - - - - - 1,398
Prepaid Items 991 - - - - - - 991 5,666
Total Assets 446,963$ 131,824$ 622,801$ 406,331$ 57,188$ 223,550$ 40,482$ 1,929,139$ 1,178,907$
LIABILITIES, DEFERRED INFLOWS OF
RESOURCES, AND FUND BALANCES
LIABILITIES
Vouchers and Accounts Payable 27,024$ -$ -$ -$ 1,520$ -$ 8,504$ 37,048$ 50,793$
Payroll Deductions 641 - - - - - - 641 519
Due to Other Governments 11,441 - - - - - - 11,441 4,573
Unearned Revenue 8,600 - - - - - - 8,600 7,700
Due to Other Funds - - - 317,094 - - - 317,094 364,257
Total Liabilities 47,706 - - 317,094 1,520 - 8,504 374,824 427,842
DEFERRED INFLOWS OF RESOURCES
Unavailable Resources 4,342 880 610,170 369,472 - 6,916 - 991,780 452,615
FUND BALANCES
Nonspendable 991 - - - - - - 991 5,666
Restricted:
Debt Service - 130,944 12,631 - - - - 143,575 170,321
Park Improvements - - - - - - 31,978 31,978 40,125
Street Projects - - - - 55,668 - - 55,668 -
Assigned:
Individual Property Owners - - - - - 216,634 - 216,634 134,172
Unassigned 393,924 - - (280,235) - - - 113,689 (51,834)
Total Fund Balances 394,915 130,944 12,631 (280,235) 55,668 216,634 31,978 562,535 298,450
Resources, and Fund Balances
Resources, and Fund Balances 446,963$ 131,824$ 622,801$ 406,331$ 57,188$ 223,550$ 40,482$ 1,929,139$ 1,178,907$
CITY OF GEM LAKE, MINNESOTA
RECONCILIATION OF THE GOVERNMENTAL FUNDS BALANCE SHEET
TO THE STATEMENT OF NET POSITION
GOVERNMENTAL ACTIVITIES
DECEMBER 31, 2018
See accompanying Notes to Basic Financial Statements.
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TOTAL FUND BALANCES FOR GOVERNMENTAL FUNDS 562,535$
Construction in Progress 561,531$
Buildings 902,232
Office Equipment 12,895
Infrastructure 1,094,536
Accumulated Depreciation (809,697) 1,761,497
991,780
General Obligation Bonds Payable (1,315,000)
Unamortized Bond Premium (18,645)
Accrued Interest on Long-Term Debt (17,559) (1,351,204)
TOTAL NET POSITION OF GOVERNMENTAL ACTIVITIES 1,964,608$
Some liabilities are not due and payable in the current period and,
therefore, are not reported as fund liabilities. Balances at year-end are:
Total net position reported for governmental activities in the statement of
net position is different because:
Capital assets used in governmental activities are not financial
resources and, therefore, are not reported in the funds. These capital
assets consist of:
Some of the City's property taxes and special assessments will be
collected after year-end, but are not available soon enough to pay for
the current period's expenditures and, therefore, are reported as
unavailable resources in the governmental funds.
CITY OF GEM LAKE, MINNESOTA
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES
GOVERNMENTAL FUNDS
YEAR ENDED DECEMBER 31, 2018
(WITH SUMMARIZED FINANCIAL INFORMATION FOR YEAR ENDED DECEMBER 31, 2017)
See accompanying Notes to Basic Financial Statements.
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G.O. Capital G.O. Capital 2018
Improvement Improvement Hoffman Schueneman Street Other Total
General Plan Bonds Plan Bonds Road Road Improvements Governmental Governmental 2017
Fund Series 2007A Series 2018A Fund Fund Fund Funds Funds Totals
REVENUES
Taxes 379,124$ 86,578$ -$ -$ -$ -$ -$ 465,702$ 434,949$
Special Assessments 868 - - 79,636 - - 13,120 93,624 37,993
Intergovernmental 15,817 - - - - - - 15,817 16,619
Licenses and Permits 50,362 - - - - - - 50,362 45,772
Fines and Forfeits 1,145 - - - - - - 1,145 1,072
Public Charges for Services 48,650 - - - - - - 48,650 36,949
Miscellaneous:
Earnings (Loss) on Investments 2,504 678 - (3,054) 155 1,438 627 2,348 23
Other 19,143 1,622 - 342 - - - 21,107 14,918
Total Revenues 517,613 88,878 - 76,924 155 1,438 13,747 698,755 588,295
EXPENDITURES
Current:
General Government 148,709 - - - - - - 148,709 129,980
Public Safety 80,122 - - - - - - 80,122 121,247
Public Works 71,983 - - - - - - 71,983 30,952
Conservation and Development 131,025 - - - - - 8,504 139,529 78,121
Capital Outlay - - - - 541,567 - - 541,567 19,965
Debt Service:
Principal - 60,000 - - - - - 60,000 60,000
Interest and Fiscal Charges - 17,826 - - 52,762 - 1,399 71,987 18,089
Total Expenditures 431,839 77,826 - - 594,329 - 9,903 1,113,897 458,354
EXCESS OF REVENUES OVER
(UNDER) EXPENDITURES 85,774 11,052 - 76,924 (594,174) 1,438 3,844 (415,142) 129,941
OTHER FINANCING SOURCES (USES)
Transfers In - - - - - 81,024 - 81,024 -
Transfers Out (20,000) - - - - - (61,024) (81,024) -
Issuance of Bonds - - 12,631 - 647,369 - 660,000 -
Bond Premium - - - - 19,227 - - 19,227 -
Total Other Financing Sources (Uses)(20,000) - 12,631 - 666,596 81,024 (61,024) 679,227 -
NET CHANGE IN FUND BALANCES 65,774 11,052 12,631 76,924 72,422 82,462 (57,180) 264,085 129,941
Fund Balances - Beginning of Year 329,141 119,892 - (357,159) (16,754) 134,172 89,158 298,450 168,509
FUND BALANCES - END OF YEAR 394,915$ 130,944$ 12,631$ (280,235)$ 55,668$ 216,634$ 31,978$ 562,535$ 298,450$
CITY OF GEM LAKE, MINNESOTA
RECONCILIATION OF THE GOVERNMENTAL FUNDS STATEMENT OF REVENUES,
EXPENDITURES, AND CHANGES IN FUND BALANCE TO THE STATEMENT OF ACTIVITIES
GOVERNMENTAL ACTIVITIES
YEAR ENDED DECEMBER 31, 2018
See accompanying Notes to Basic Financial Statements.
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NET CHANGE IN FUND BALANCES - TOTAL GOVERNMENTAL FUNDS 264,085$
553,065$
(69,224)
Capital Contributions 370,250
Transfer of Capital Asset (418,356)
Transfer of Accumulated Depreciation 12,551 448,286
Unavailable Resources - December 31, 2017 452,615
Unavailable Resources - December 31, 2018 991,780 539,165
Issuance of Bonds Payable (660,000)
Premium on Bond Issue (19,227)
Repayment of Bond Principal 60,000
Change in Accrued Interest Payable (10,838)
Amortization of Bond Premium 582 (629,483)
CHANGE IN NET POSITION OF GOVERNMENTAL ACTIVITIES 622,053$
Amounts reported for governmental activities in the statement of activities
are different because:
Governmental funds report capital outlays as expenditures. However,
in the statement of activities, assets are capitalized and the cost is
allocated over their estimated useful lives and reported as
depreciation expense.
The governmental funds report bond proceeds as financing sources,
while repayment of bond principal is reported as an expenditure. In
the statement of net position, however, issuing debt increases long-
term liabilities and does not affect the statement of activities and
repayment of principal reduces the liability. Also, governmental funds
report the effect premiums and discounts when debt is first issued,
whereas these amounts are deferred and amortized in the statement
of activities. Interest is recognized as an expenditure in the
governmental funds when it is due. In the statement of activities,
however, interest expense is recognized as it accrues, regardless of
when it is due. The net effect of these differences in the treatment of
general obligation bonds and related items is as follows:
Capital Outlays
Depreciation Expense
Delinquent and deferred property taxes and special assessments
receivable will be collected subsequent to year-end, but are not
available soon enough to pay for the current period's expenditures
and, therefore, are unavailable resources in the governmental funds.
CITY OF GEM LAKE, MINNESOTA
STATEMENT OF NET POSITION
PROPRIETARY FUND
DECEMBER 31, 2018
See accompanying Notes to Basic Financial Statements.
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Sewer Water 2018
Utility Utility Totals
ASSETS
Cash and Cash Equivalents 133,015$ -$ 133,015$
Customer Accounts Receivable 15,407 - 15,407
Accrued Interest Receivable 546 2 548
Special Assessments Receivable 3,317 - 3,317
Due From Other Funds 334,528 - 334,528
Prepaid Items 2,298 - 2,298
Total Current Assets 489,111 2 489,113
Capital Assets:
Utility Plant in Service 792,792 593,609 1,386,401
Accumulated Depreciation (175,631) (22,378) (198,009)
Net Capital Assets 617,161 571,231 1,188,392
Total Assets 1,106,272 571,233 1,677,505
LIABILITIES
Accounts Payable 41,290 63 41,353
Due to Other Governments 4,970 32 5,002
Due to Other Funds - 17,434 17,434
Total Liabilities 46,260 17,529 63,789
NET POSITION
Net Investment in Capital Assets 617,161 571,231 1,188,392
Unrestricted 442,851 (17,527) 425,324
Total Net Position 1,060,012$ 553,704$ 1,613,716$
CITY OF GEM LAKE, MINNESOTA
STATEMENT OF REVENUES, EXPENSES, AND CHANGE IN NET POSITION
PROPRIETARY FUND
YEAR ENDED DECEMBER 31, 2018
See accompanying Notes to Basic Financial Statements.
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2018 2018
Sewer Water 2018 2017
Utility Utility Totals Totals
OPERATING REVENUES
Public Charges for Services 58,137$ 10,040$ 68,177$ 56,140$
OPERATING EXPENSES
Operating Expenses 78,150 11,346 89,496 42,470
Depreciation 13,917 9,827 23,744 12,457
Total Operating Expenses 92,067 21,173 113,240 54,927
OPERATING INCOME (33,930) (11,133) (45,063) 1,213
NONOPERATING REVENUES
Interest Revenue 4,056 16 4,072 3,170
INCOME BEFORE TRANSFERS (29,874) (11,117) (40,991) 4,383
CAPITAL CONTRIBUTIONS AND TRANSFERS
Capital Contributions 157,757 159,016 316,773
Transfers In - 405,805 405,805 -
Total Contributions 157,757 564,821 722,578 -
CHANGE IN NET POSITION 127,883 553,704 681,587 4,383
Net Position - Beginning of Year 932,129 - 932,129 927,746
NET POSITION - END OF YEAR 1,060,012$ 553,704$ 1,613,716$ 932,129$
CITY OF GEM LAKE, MINNESOTA
STATEMENT OF CASH FLOWS
PROPRIETARY FUND
YEAR ENDED DECEMBER 31, 2018
See accompanying Notes to Basic Financial Statements.
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Sewer Water 2018
Utility Utility Totals
CASH FLOWS FROM OPERATING ACTIVITIES
Cash Received from Utility Customers 56,651$ 10,040$ 66,691$
Cash Payments to Suppliers for Goods and Services (34,469) (11,251) (45,720)
Net Cash Provided (Used) by Operating Activities 22,182 (1,211) 20,971
CASH FLOWS FROM NONCAPITAL FINANCING ACTIVITIES
Interfund Loans 28,331 17,434 45,765
CASH FLOWS FROM CAPITAL FINANCING ACTIVITIES
Purchases of Capital Assets (17,496) (16,237) (33,733)
CASH FLOWS FROM INVESTING ACTIVITIES
Interest on Investments 3,639 14 3,653
NET INCREASE (DECREASE) IN CASH AND CASH EQUIVALENTS 36,656 - 36,656
Cash and Cash Equivalents - Beginning of Year 96,359 - 96,359
CASH AND CASH EQUIVALENTS - END OF YEAR 133,015$ -$ 133,015$
RECONCILIATION OF OPERATING INCOME (LOSS)TO NET
CASH PROVIDED (USED) BY OPERATING ACTIVITIES
Operating Income (Loss) (33,930)$ (11,133)$ (45,063)$
Adjustments to Reconcile Operating Income (Loss) to Net
Cash Provided (Used) by Operating Activities:
Depreciation 13,917 9,827 23,744
Changes in Assets and Liabilities:
Accounts Receivable 930 - 930
Special Assessments Receivable (2,416) - (2,416)
Prepaid Items (48) - (48)
Accounts Payable 41,268 63 41,331
Due to Other Governments 2,461 32 2,493
Net Cash Provided (Used) by Operating Activities 22,182$ (1,211)$ 20,971$
Noncash Transactions
Capital Contribution from Devlopers 157,757$ 159,016$ 316,773$
Capital Contribution from Governmental Activities -$ 405,805$ 405,805$
CITY OF GEM LAKE, MINNESOTA
NOTES TO BASIC FINANCIAL STATEMENTS
DECEMBER 31, 2018
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NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The financial statements of the City of Gem Lake (the City), Minnesota have been prepared
in conformity with accounting principles generally accepted in the United States of America
as applied to governmental units by the Governmental Accounting Standards Board
(GASB). The following is a summary of the significant accounting policies.
A. Financial Reporting Entity
As required by accounting principles generally accepted in the United States of America,
the financial statements of the reporting entity include those of the City of Gem Lake and
its component units. A component unit is a legally separate entity for which the primary
government is financially accountable, or for which the exclusion of the component unit
would render the financial statements of the primary government misleading. The criteria
used to determine if the primary government is financially accountable for a component
include whether or not the primary government appoints the voting majority of the
potential component unit’s board, is able to impose its will on the potential component
unit, is in a relationship of financial benefit or burden with the potential component unit,
or is fiscally depended upon by the potential component unit.
Based on these criteria, there are no organizations considered to be component units of
the City.
B. Basic Financial Statements
1. Government-Wide Statements
The government-wide financial statements (i.e., the statement of net position and the
statement of activities) display information about the primary government and its
component units. These statements include the financial activities of the overall City
government. Eliminations have been made to minimize the double-counting of
internal activities. Governmental activities, which normally are supported by taxes
and intergovernmental revenues, are reported separately from business-type
activities, which rely to a significant extent on fees and charges to external parties for
support.
In the government-wide statement of net position, both the governmental and
business-type activities columns: (a) are presented on a consolidated basis by
column; and (b) are reported on a full accrual, economic resource basis, which
recognizes all long-term assets and receivables as well as long-term debt and
obligations. The City’s net position is reported in three parts: (1) net investment in
capital assets; (2) restricted net position; and (3) unrestricted net position. The City
first utilizes restricted resources to finance qualifying activities.
CITY OF GEM LAKE, MINNESOTA
NOTES TO BASIC FINANCIAL STATEMENTS
DECEMBER 31, 2018
(14)
NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)
B. Basic Financial Statements (Continued)
1. Government-Wide Statements (Continued)
The statement of activities demonstrates the degree to which the direct expenses of
each function of the City’s governmental activities and different business-type activity
are offset by program revenues. Direct expenses are those that are clearly
identifiable with a specific function or activity. Program revenues include: (1) fees,
fines, and charges paid by the recipients of goods, services, or privileges provided
by a given function or activity; and (2) grants and contributions that are restricted to
meeting the operational or capital requirements of a particular function or activity.
Revenues that are not classified as program revenues, including all taxes, are
presented as general revenues.
2. Fund Financial Statements
The fund financial statements provide information about the City’s funds. Separate
statements for each fund category, governmental and proprietary, are presented.
The emphasis of governmental and proprietary fund financial statements is on major
individual governmental and enterprise funds, with each displayed as separate
columns in the fund financial statements. All remaining governmental and enterprise
funds are aggregated and reported as nonmajor funds.
The City reports the following major governmental funds:
General Fund – The General Fund is the City’s primary operating fund. It
accounts for all financial resources of the general government, except those
required to be accounted for in another fund.
G.O. Capital Improvements Plan Bonds Series 2007A – The G.O. Capital
Improvement Plan Bonds Series 2007A Fund accounts for all debt service
activity related to the 2007A bond.
G.O. Capital Improvements Plan Bonds Series 2018A – The G.O. Capital
Improvement Plan Bonds Series 2018A Fund accounts for all debt service
activity related to the 2018A bond.
Hoffman Road Fund – The Hoffman Road Construction Fund accounts for all
activity related to the reconstruction activities of Hoffman Road.
Schueneman Road Fund - The Schueneman Road Construction Fund accounts
for activity related to the reconstruction activities of Schueneman Road.
CITY OF GEM LAKE, MINNESOTA
NOTES TO BASIC FINANCIAL STATEMENTS
DECEMBER 31, 2018
(15)
NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)
B. Basic Financial Statements (Continued)
2. Fund Financial Statements (Continued)
Street Improvements Fund – The Street Improvements Fund is used to
account for the accumulation of resources that are restricted, committed, or
assigned to expenditures for capital outlays, including the acquisition or
construction of capital facilities.
The City reports the following major proprietary funds:
Sewer Fund – The sewer fund accounts for customer sewer service charges that
are used to finance sewer operating expenses.
Water Fund – The water fund accounts for customer water service charges that
are used to finance water operating expenses.
C. Measurement Focus and Basis of Accounting
The government-wide and proprietary fund financial statements are reported using the
economic resources measurement focus and the accrual basis of accounting. Revenues
are recorded when earned, and expenses are recorded when a liability is incurred,
regardless of the timing of related cash flows. Property taxes are recognized as
revenues in the year for which they are levied. Grants and similar items are recognized
as revenue as soon as all eligibility requirements imposed by the provider have been
met.
Governmental fund financial statements are reported using the current financial
resources measurement focus and the modified accrual basis of accounting. Revenues
are recognized as soon as they are both measurable and available. The City considers
all revenues to be available if they are collected within 60 days after the end of the
current period. Property and other taxes, licenses, and interest are all considered to be
susceptible to accrual. Expenditures are recorded when the related fund liability is
incurred, except for principal and interest on general long-term debt, compensated
absences, and claims and judgments, which are recognized as expenditures to the
extent that they have matured. Proceeds of general long-term debt and acquisitions
under capital leases are reported as other financing sources.
Proprietary funds distinguish operating revenues and expenses from nonoperating
items. Operating revenues and expenses generally result from providing services and
producing and delivering goods in connection with a proprietary fund’s principal ongoing
operations. The principal operating revenue of the City’s enterprise funds are charges to
customers for sales and services. Operating expenses for enterprise funds include the
cost of sales and services, administrative expenses, and depreciation on capital assets.
All revenues and expenses not meeting this definition are reported as nonoperating
revenues and expenses.
CITY OF GEM LAKE, MINNESOTA
NOTES TO BASIC FINANCIAL STATEMENTS
DECEMBER 31, 2018
(16)
NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)
D. Budgets
Budgets are adopted on a basis consistent with accounting principles generally
accepted in the United States of America. An annual appropriated budget is adopted for
the General Fund. Budgeted expenditure appropriations lapse at year-end.
E. Cash and Investments
Cash and investment balances from all funds are pooled and invested to the extent
available in investments authorized by Minnesota Statutes. Earnings from investments
are allocated to individual funds on the basis of the fund’s equity in the cash and
investment pool.
The City provides temporary advances to funds that have insufficient cash balances by
means of an advance from another fund shown as interfund receivables in the
advancing fund in the governmental fund financial statements, and an interfund payable
in the fund with the deficit, until adequate resources are received. These interfund
payables are eliminated for statement of net position presentation.
Investments are stated at fair value as of the balance sheet date. Interest earnings are
accrued at the balance sheet date.
For purposes of the statement of cash flows the Proprietary Fund considers all highly
liquid investments with a maturity of three months or less when purchased to be cash
equivalents. All of the cash and investments allocated to the proprietary fund types have
original maturities of 90 days or less. Therefore, the entire balance in such fund types is
considered cash equivalents.
F. Prepaid Items
Certain payments to vendors reflect costs applicable to future accounting periods and
are recorded as prepayments. Prepaid items are reported using the consumption
method and recorded as an expense or expenditure at the time of consumption. That
portion of the relevant funds’ balances equal to material prepaid items has been
segregated as nonspendable.
G. Property Tax Credits
Property taxes on homestead property (as defined by state statutes) are partially
reduced by property tax credits. These credits are paid to the City by the state in lieu of
taxes levied against homestead property. The state remits these credits through
installments each year. These credits are recognized as revenue by the City at the time
of collection.
CITY OF GEM LAKE, MINNESOTA
NOTES TO BASIC FINANCIAL STATEMENTS
DECEMBER 31, 2018
(17)
NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)
H. Property Tax Revenue Recognition
The City Council annually adopts a tax levy and certifies it to the County in December
(levy/assessment date) of each year for collection in the following year. The County is
responsible for billing and collecting all property taxes for itself, the City, the local School
District and other taxing authorities. Such taxes become a lien on January 1 and are
recorded as receivables by the City at that date. Real property taxes are payable (by
property owners) on May 15 and October 15 of each calendar year. Personal property
taxes are payable by taxpayers on February 28 and June 30 of each year. These taxes
are collected by the County and remitted to the City on or before July 15 and
December 15 of the same year. Delinquent collections for November and December are
received the following January. The City has no ability to enforce payment of property
taxes by property owners. The County possesses this authority.
Within the governmental fund financial statements, the City recognizes property tax
revenue when it becomes both measurable and available to finance expenditures of the
current period. In practice, current and delinquent taxes and state credits received by the
City in July, December and the following January are recognized as revenue for the
current year. Taxes and credits not received at the year-end are classified as delinquent
and due from County taxes receivable. The portion of delinquent taxes not collected by
the City in January is fully offset by deferred inflows of resources because it is not
available to finance current expenditures. Deferred inflows of resources in governmental
activities is susceptible to full accrual on the government-wide statements.
The City’s property tax revenue includes payments from the Metropolitan Revenue
Distribution (Fiscal Disparities Formula) per Minnesota Statute 473F. This statute
provides a means of spreading a portion of the taxable valuation of commercial/industrial
real property to various taxing authorities within the defined metropolitan area. The
valuation “shared” is a portion of commercial/industrial property valuation growth since
1971. Property taxes paid to the City through this formula for 2018 totaled $6,200.
Receipt of property taxes from this “fiscal disparities pool” does not increase or decrease
total tax revenue.
I. Special Assessment Revenue Recognition
Special assessments are levied against benefited properties for the cost or a portion of
the cost of special assessment improvement projects in accordance with state statutes.
These assessments are collectible by the City over a term of years usually consistent
with the term of the related bond issue. Collection of annual installments (including
interest) is handled by the County Auditor in the same manner as property taxes.
Property owners are allowed to (and often do) prepay future installments without interest
or prepayment penalties.
CITY OF GEM LAKE, MINNESOTA
NOTES TO BASIC FINANCIAL STATEMENTS
DECEMBER 31, 2018
(18)
NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)
J. Special Assessment Revenue Recognition (Continued)
Within the fund financial statements, the revenue from special assessments is
recognized by the City when it becomes measurable and available to finance
expenditures of the current fiscal period. In practice, current and delinquent special
assessments received by the City are recognized as revenue for the current year.
Special assessments are collected by the County and remitted by December 31
(remitted to the City the following January) and are also recognized as revenue for the
current year. All remaining delinquent, deferred and special deferred assessments
receivable in governmental funding are completely offset by deferred inflows of
resources. Deferred inflows of resources in governmental activities is susceptible to full
accrual on the government-wide statements.
Once a special assessment roll is adopted, the amount attributed to each parcel is a lien
upon that property until full payment is made or the amount is determined to be
excessive by the City’s City Council or court action. If special assessments are allowed
to go delinquent, the property is subject to tax forfeit sale and the first proceeds of that
sale (after costs, penalties, and expenses of sale) are remitted to the City in payment of
delinquent special assessments. Generally, the City will collect the full amount of its
special assessments not adjusted by the City’s City Council or court action. Pursuant to
state statutes, a property shall be subject to a tax forfeit sale after three years unless it is
homesteaded, agricultural, or seasonal recreational land in which event the property is
subject to such sale after five years.
K. Capital Assets
Capital assets, which include property, plant, equipment, and infrastructure assets (e.g.,
roads, sidewalks, street lights, and similar items) are reported in the applicable
governmental or business-type activities columns in the government-wide financial
statements. Capital assets are recorded at historical cost or estimated historical cost if
purchased or constructed. The cost of normal maintenance and repairs that do not add
to the value of the asset or materially extend asset lives are not capitalized. Major
outlays for capital assets and improvements are capitalized as projects are constructed.
The government reports infrastructure assets on a network and subsystem basis. In the
case of the initial capitalization of general infrastructure assets (i.e., those reported by
governmental activities) the City chose to include all such items regardless of their
acquisition date or amount.
CITY OF GEM LAKE, MINNESOTA
NOTES TO BASIC FINANCIAL STATEMENTS
DECEMBER 31, 2018
(19)
NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)
K. Capital Assets (Continued)
Depreciation on exhaustible assets is recorded as an allocated expense in the statement
of activities with accumulated depreciation reflected in the statement of net position.
Since surplus assets are sold for an immaterial amount when declared as no longer
needed for City purposes, no salvage value is taken into consideration for depreciation
purposes. Capital assets not being depreciated include construction in progress.
Depreciation Estimated
Assets Method Useful Life
Buildings Straight-Line 40 Years
Office Equipment Straight-Line 5 - 10 Years
Utility Systems Straight-Line 20 - 50 Years
Infrastructure Straight-Line 20 - 50 Years
L. Long-Term Obligations
In the entity-wide financial statements, long-term debt and other long-term obligations
are reported as liabilities in the applicable governmental activities. Bond premiums and
discounts are amortized over the life of the bonds using the straight-line method. Bond
issue costs are expensed as a current period cost.
In the governmental fund financial statements, bond premiums and discounts, as well as
bond issue costs are recognized during the current period. The face amount of the debt
issue is reported as on other financing source. Premiums received on debt issuances
are reported as other financing sources while discounts are reported as other financing
uses. Issue costs are reported as debt service expenditures.
M. Net Position/Fund Balance
Net position represents the difference between assets and liabilities in the government-
wide and proprietary fund financial statements. Net investment in capital assets consists
of capital assets, net of accumulated depreciation, reduced by the outstanding balance
of any long-term debt used to build or acquire the capital assets. Net position is reported
as restricted when there are limitations imposed on their use through external
restrictions imposed by creditors, grantors, or laws or regulations of other governments.
In the fund financial statements, governmental funds report fund balances in the
classifications that disclose constraints for which amounts in those funds can be spent.
These classifications are as follows:
Nonspendable – portion of fund balances related to prepaid items, inventories, long-
term receivables, and corpus on any permanent fund.
CITY OF GEM LAKE, MINNESOTA
NOTES TO BASIC FINANCIAL STATEMENTS
DECEMBER 31, 2018
(20)
NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)
M. Net Position/Fund Balance (Continued)
Restricted – funds are constrained from outside parties (statute, grantors, bond
agreements, etc.).
Committed – funds are established and modified by a resolution approved by the
City Council.
Assigned – consists of internally imposed constraints approved by the City Finance
Director.
Unassigned – is the residual classification for the General Fund and also reflects the
negative residual amounts in other funds.
When an expenditure is incurred for purposes for which both restricted and unrestricted
fund balance is available, it is the City’s policy to use restricted first, then unrestricted
fund balance.
When an expenditure is incurred for purposes for which committed, assigned and
unassigned amounts are available, it is the City’s policy to use committed first, then
assigned, and finally unassigned amounts.
N. Interfund Transactions
Interfund services provided and used are accounted for as revenues, expenditures or
expenses. Transactions that constitute reimbursements to a fund for expenditures/
expenses initially made from it that are properly applicable to another fund, are recorded
as expenditures/expenses in the reimbursing fund and as reductions of expenditures or
expenses in the fund that is reimbursed. All other interfund transactions are reported as
transfers.
All interfund transactions are eliminated except for activity between governmental
activities and business-type activities for presentation in the entity-wide statements of
net position and statements of activities.
NOTE 2 DEPOSITS AND INVESTMENTS
A. Deposits
The City maintains a cash and investment pool that is available for use by all funds.
Each fund type’s portion of this pool is displayed on the statement of net position and the
balance sheet as “Cash and Investments.” In accordance with Minnesota Statutes, the
City maintains deposits at financial institutions which are authorized by the City Council.
CITY OF GEM LAKE, MINNESOTA
NOTES TO BASIC FINANCIAL STATEMENTS
DECEMBER 31, 2018
(21)
NOTE 2 DEPOSIT AND INVESTMENT (CONTINUED)
A. Deposits (Continued)
Custodial Credit Risk – Custodial credit risk for deposits is the risk that in the event of a
bank failure, the City’s deposits may not be returned to it. The City does not have a
deposit policy for custodial credit risk and follows Minnesota Statutes for deposits.
Minnesota Statutes require that all deposits be protected by insurance, surety bond, or
collateral. The market value of collateral pledged must equal 110% of the deposits not
covered by insurance or corporate surety bonds. Authorized collateral include: U.S.
government treasury bills, notes, or bonds; issues of a U.S. government agency; general
obligations of a state or local government rated “A” or better; revenue obligations of a
state or local government rated “AA” or better; irrevocable standby letter of credit issued
by a Federal Home Loan Bank; and time deposits insured by a federal agency.
Minnesota Statutes require securities pledged as collateral be held in safekeeping in a
restricted account at the Federal Reserve Bank or in an account at a trust department of
a commercial bank or other financial institution not owned or controlled by the
depository.
At December 31, 2018, the carrying amount of the City’s deposits was $446,291, the
entire amount of which was insured or collateralized.
B. Investments
The City may also invest idle funds as authorized by Minnesota Statutes as follows:
Direct obligations or obligations guaranteed by the United States or its agencies.
Shares of investment companies registered under the Federal Investment
Company Act of 1940 and received the highest credit rating, are rated in one of
the two highest rating categories by a statistical rating agency and all of the
investments have a finial maturity of 13 months or less.
General obligations rated “A” or better; revenue obligations rated “AA” or better.
General obligations of the Minnesota Housing Finance Agency rate “A” or better.
Bankers’ acceptances of United States banks eligible for purchase by the
Federal Reserve System.
Commercial paper issued by United States banks corporations or their Canadian
subsidiaries, of highest quality category by a least two nationally recognized
rating agencies, and maturing in 270 days or less.
Guaranteed investment contracts guaranteed by United States commercial
banks or domestic branches of foreign banks or United States insurance
companies if similar debt obligations of the issuer or the collateral pledged by the
issuer is in the top two rating categories.
CITY OF GEM LAKE, MINNESOTA
NOTES TO BASIC FINANCIAL STATEMENTS
DECEMBER 31, 2018
(22)
NOTE 2 DEPOSITS AND INVESTMENTS (CONTINUED)
B. Investments (Continued)
Repurchase or reverse purchase agreement and securities lending agreements
financial institutions qualified as a “depository” by the government entity, with
banks that are members of the Federal Reserve System with capitalization
exceeding $10,000,000, a primary reporting dealer in U.S. government securities
to the Federal Reserve Bank of New York, or certain Minnesota securities
broker-dealers.
Any security which is an obligation of a school district with an original maturity not
exceeding 13 months and (i) rated in the highest category by a national bond
rating service (ii) enrolled in athe cedit enhancement program pursuant to
Minnesota Statute §126C.55
Custodial Credit Risk
For an investment, custodial credit risk is the risk that, in the event of failure of the
counterparty, the City will not be able to recover the value of its investment or collateral
securities that are in the possession of an outside party. The City’s investment policy
doesn’t specifically address custodial credit risk.
Interest Rate Risk
Interest rate risk is the risk that changes in interest rates will adversely affect the fair
value of an investment. Generally, the longer the maturity of an investment, the greater
the sensitivity of its fair value to changes in market interest rates. The City’s investment
policy doesn’t specifically address interest rate risk. Information about the sensitivty of
the fair values of the City’s investments to market interest rate risk fluctuations is
provided by the following table that shows the distribution of the City’s investments by
maturity:
Investment Type Total Less Than 1 1 to 2 2 to 5 Rating
Negotiable Certificates of Deposit 560,177$ 346,666$ 173,969$ 39,542$ Not Rated
Money Markets 7,685 7,685 - - Aaa/AAA
Total 567,862$ 354,351$ 173,969$ 39,542$
Maturity Duration in Years
Credit Risk
Generally, credit risk is the risk that an issuer of an investment will not fulfill its obligation
to the holder of the investment. This is measured by the assignment of a rating by a
nationally recognized statistical rating organization. The City’s investment policy does
not specifically address credit risk.
CITY OF GEM LAKE, MINNESOTA
NOTES TO BASIC FINANCIAL STATEMENTS
DECEMBER 31, 2018
(23)
NOTE 2 DEPOSITS AND INVESTMENTS (CONTINUED)
B. Investments (Continued)
Concentration of Credit Risk
The City places no limit on the amount that the City may invest in any one issuer. The
following is a list of investments which individually comprise more than 5% of the City’s
total investments:
Goldman Sachs Bank CD 39,542$ 6.96 %
Bank Hapoalim CD 239,968 42.26
Hanmi Bank CD 106,685 18.79
Enerbank CD 173,969 30.64
Fair Value Measurements
The City uses fair value measurements to record fair value adjustments to certain asset
and liabilities and to determine fair value disclosures.
The City follows an accounting standard which defines fair value, establishes framework
for measuring fair value, establishes a fair value hierarchy based on the quality of inputs
used to measure fair value, and requires expanded disclosures about fair value
measurements. In accordance with this standard, the City has categorized its
investments, based on the priority of inputs to the valuation technique, into a three-level
fair value hierarchy. The fair value hierarchy gives the highest priority to quotes and
prices in active markets for identical assets or liabilities (Level 1) and the lowest priority
to unobservable inputs (Level 3). If the inputs used to measure the financial instruments
fall within different levels of the hierarchy, the categorization is based on the lowest level
input that is significant to the fair value measurement of the instrument.
Financial assets and liabilities recorded on the combined statements of financial position
are categorized based on the inputs to the valuation techniques as follows:
Level 1 – Financial assets and liabilities are valued using inputs that are unadjusted
quoted prices in active markets accessible at the measurement date of identical
financial assets and liabilities.
Level 2 – Financial assets and liabilities are valued based on quoted prices for
similar assets or inputs that are observable, either directly or indirectly, for
substantially the full term through corroboration with observable market data.
Level 3 – Financial assets and liabilities are valued using pricing inputs which are
unobservable for the asset, inputs that reflect the reporting entity’s own assumptions
about the assumptions market participants would use in pricing the asset.
CITY OF GEM LAKE, MINNESOTA
NOTES TO BASIC FINANCIAL STATEMENTS
DECEMBER 31, 2018
(24)
NOTE 2 DEPOSITS AND INVESTMENTS (CONTINUED)
B. Investments (Continued)
Fair Value Measurements (Continued)
The levels of investments at December 31, 2018 are as follows:
Investment Type Level 1 Level 2 Level 3 Total
Negotiable Certificates of Deposit with Maturities
at Purchase of Greater Than 1 Year -$ 560,177$ -$ 560,177$
Investments Measured at Amortized Cost 7,685
567,862$
NOTE 3 CAPITAL ASSETS
Capital asset activity for the year ended December 31, 2018 was as follows:
Beginning Ending
Balance Increases Decreases Transfers Balance
Governmental Activities
Capital Assets Not Being Depreciated:
Construction in Progress 19,964$ 541,567$ -$ -$ 561,531$
Capital Assets Being Depreciated:
Buildings 902,232 - - 902,232
Office Equipment 12,895 - - 12,895
Infrastructure 1,131,144 381,748 (418,356) 1,094,536
Total Capital Assets Being Depreciated 2,046,271 381,748 - (418,356) 2,009,663
Total Capital Assets 2,066,235 923,315 - (418,356) 2,571,194
Accumulated Depreciation:
Buildings (222,074) (22,497) - (244,571)
Office Equipment (12,471) (314) - (12,785)
Infrastructure (518,479) (46,413) - 12,551 (552,341)
Total Accumulated Depreciation (753,024) (69,224) - 12,551 (809,697)
Net Capital Assets - Capital Activities 1,313,211$ 854,091$ -$ (405,805)$ 1,761,497$
Depreciation expense was charged to the governmental functions as follows:
General Government 22,811$
Public Works 46,413
Total Depreciation - Governmental Activities 69,224$
CITY OF GEM LAKE, MINNESOTA
NOTES TO BASIC FINANCIAL STATEMENTS
DECEMBER 31, 2018
(25)
NOTE 3 CAPITAL ASSETS (CONTINUED)
Beginning Ending
Balance Increases Decreases Transfers Balance
Business Type Activities
Capital Assets Being Depreciated:
Infrastructure 617,539$ 350,506$ -$ 418,356$ 1,386,401$
Less: Accumulated Depreciation (161,714) (23,744) - (12,551) (198,009)
Net Capital Assets - Sewer Utility 455,825$ 326,762$ -$ 405,805$ 1,188,392$
Depreciation expense was charged to the proprietary funds as follows:
Water 9,827$
Sewer 13,917
Total Depreciation - Business-Type Activities 23,744$
NOTE 4 CITY INDEBTEDNESS
City indebtedness at December 31, 2018 is composed of the following:
Final
Issue Maturity Interest Original Balance
Date Date Rate Issue
12/31/18
Governmental Activities
General Obligation Bonds:
2015A Refunding Bonds 06/17/2015 02/01/2028 1.25-2.90% 775,000$ 655,000$
2018A Improvement Bonds 07/12/2018 02/01/2027 3.00-4.00% 660,000 660,000
Total General Obligation Bonds 1,435,000 1,315,000
Unamortized Bond Premium 19,227 18,645
Total 1,454,227$ 1,333,645$
The following is a schedule of changes in City indebtedness for the year ended
December 31, 2018:
Balance Balance Due Within
12/31/17 Additions Reductions 12/31/18 One Year
Long-Term Debt
Governmental Activities:
General Obligation Bonds:
2015A Refunding Bonds 715,000$ -$ 60,000$ 655,000$ 65,000$
2018A Improvement Bonds - 660,000 - 660,000 -
Unamortized Bond Premium - 19,227 582 18,645 -
Total Long-Term Debt 715,000$ 679,227$ 60,582$ 1,333,645$ 65,000$
All long-term bonded indebtedness outstanding at December 31, 2018 is backed by the full
faith and credit of the City, including special assessment bond issues.
CITY OF GEM LAKE, MINNESOTA
NOTES TO BASIC FINANCIAL STATEMENTS
DECEMBER 31, 2018
(26)
NOTE 4 CITY INDEBTEDNESS (CONTINUED)
Minimum annual principal and interest payments required to retire long-term debt are as
follows:
Year Ending December 31, Principal Interest Total
2019 65,000$ 38,883$ 103,883$
2020 90,000 36,165 126,165
2021 95,000 34,065 129,065
2022 105,000 31,659 136,659
2023 105,000 29,029 134,029
2024-2028 550,000 101,425 651,425
2029-3034 305,000 37,900 342,900
Total 1,315,000$ 309,126$ 1,624,126$
Description and Restrictions of Long-Term Debt
General Obligation Bonds – The bonds were issued for improvements or projects which
benefited the City as a whole and are, therefore, repaid from ad valorem levies.
General Obligation Refunding Bonds – In 2015, the City issued General Obligation
Crossover Refunding Bonds to refund the 2007A General Obligation Bonds. The City was
responsible for the February 2016 payment and after the crossover occurred the escrow is
responsible for the remaining principal and interest payments of the 2007A bond, resulting
in a defeasance of the bond.
General Obligation Improvement Bonds – In 2018, the City issued General Obligation
Improvement Bonds for improvements and projects which benefitted the entire city.
NOTE 5 STEWARDSHIP COMPLIANCE AND ACCOUNTABILITY
Deficit Fund Balances
The City has a deficit fund balance at December 31, 2018 as follows:
Fund Balance
Deficit
Hoffman Road Fund (280,235)$
The City intends to fund this deficit through future tax levies, transfers from other funds, and
various other sources.
CITY OF GEM LAKE, MINNESOTA
NOTES TO BASIC FINANCIAL STATEMENTS
DECEMBER 31, 2018
(27)
NOTE 6 INTERFUND BALANCES AND ACTIVITIES
Due To/From Other Funds
Individual fund receivable and payable balances at December 31, 2018 are as follows:
Interfund Interfund
Receivable Payable
Governmental Activity:
Hoffman Road Fund -$ 317,094$
Business-Type Activity:
Sewer Fund 334,528 -
Water Fund - 17,434
Total 334,528$ 334,528$
Interfund receivable and payable balances represent the elimination of negative cash
between funds.
Interfund Transfers
Individual fund transfers at December 31, 2018 are as follows:
Transfer Transfer
In Out
Governmental Activity:
General Fund -$ 20,000$
Street Improvement Fund 81,024 -
Other Governmental Funds - 61,024
Business-Type Activity:
Water Fund 405,805 17,434
486,829$ 81,024$
During 2018, the City made routine interfund transfers for various reasons including some
fund balances exceeding the City’s fund balance policies and to close-out funds. The
transfer in to the Water Fund of $405,805 is the transfer of a water main from the
governmental activities to the business-type activities as the Water Fund was newly
established in 2018.
NOTE 7 RISK MANAGEMENT
The City is exposed to various risks of loss related to torts; theft of, damage to and
destruction of assets; errors and omissions; injuries to employees; and natural disasters.
The City carries commercial insurance for all risks of loss, including disability and employee
health insurance.
There were no significant reductions in insurance from the previous year or settlements in
excess of insurance coverage for any of the past three fiscal years.
CITY OF GEM LAKE, MINNESOTA
NOTES TO BASIC FINANCIAL STATEMENTS
DECEMBER 31, 2018
(28)
NOTE 8 FUND BALANCES
Certain portions of fund balance are restricted to provide for funding on certain long-term
liabilities or as required by other outside parties. Restricted, Committed, and Assigned fund
balances at December 31, 2018 are as follows:
A. Restricted for Debt Service – This represents amounts which are restricted for
future debt payments.
B. Restricted for Park Improvements – Represents amounts which are received
through park dedication fees and are restricted for park acquisitions and
improvements.
C. Restricted for Street Projects – Represents amounts which are received from
special assessments and are restricted for street projects.
REQUIRED SUPPLEMENTARY INFORMATION
BUDGETARY COMPARISON INFORMATION
CITY OF GEM LAKE, MINNESOTA
SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGE IN FUND BALANCE
BUDGET AND ACTUAL
GENERAL FUND
YEAR ENDED DECEMBER 31, 2018
See accompanying Note to Required Supplementary Information.
(29)
Budgeted Amounts
Actual Variance with
Original Final Amounts Final Budget
REVENUES
Taxes 369,252$ 369,252$ 379,124$ 9,872$
Special Assessment - - 868 868
Intergovernmental 8,500 8,500 15,817 7,317
Licenses and Permits 31,275 31,275 50,362 19,087
Fines and Forfeits 3,000 3,000 1,145 (1,855)
Public Charges for Services 3,725 3,725 48,650 44,925
Miscellaneous:
Interest 1,995 1,995 2,504 509
Other 5,500 5,500 19,143 13,643
Total Revenues 423,247 423,247 517,613 94,366
EXPENDITURES
General Government 156,297 156,297 148,709 7,588
Public Safety 81,750 81,750 80,122 1,628
Public Works 51,300 51,300 71,983 (20,683)
Conservation and Development 113,900 113,900 131,025 (17,125)
Total Expenditures 403,247 403,247 431,839 (28,592)
OTHER FINANCING USES
Transfers Out - (20,000) (20,000) -
NET CHANGE IN FUND BALANCE 20,000$ -$ 65,774 65,774$
Fund Balance - Beginning of Year 329,141
FUND BALANCE - END OF YEAR 394,915$
CITY OF GEM LAKE, MINNESOTA
NOTE TO REQUIRED SUPPLEMENTARY INFORMATION
DECEMBER 31, 2018
(30)
STEWARDSHIP COMPLIANCE AND ACCOUNTABILITY - BUDGET
The General Fund budget is legally adopted on a basis consistent with accounting principles generally
accepted in the United States of America. The legal level of budgetary control is at the department
level. The following is a listing of expenditures that exceeded budgeted appropriates.
Actual in
Final Actual Excess of
Budget Amounts Budget
General Fund:
Public Works 51,300$ 71,983$ 20,683$
Conservation and Development 113,900 131,025 17,125
SUPPLEMENTARY INFORMATION
CITY OF GEM LAKE, MINNESOTA
COMBINING BALANCE SHEET
NONMAJOR GOVERNMENTAL FUNDS
DECEMBER 31, 2018
(31)
Special
Revenue
G.O. G.O.
Parks and Improvement Improvement Total
Playground Bonds Bonds Nonmajor
Fund Series 2004A Series 2006A Funds
ASSETS
Cash and Investments 40,435$ -$ -$ 40,435$
Accrued Interest Receivable 47 - - 47
Total Assets 40,482$ -$ -$ 40,482$
LIABILITIES AND FUND BALANCES
LIABILITIES
Accounts Payable 8,504$ -$ -$ 8,504$
FUND BALANCES
Restricted:
Park Improvements 31,978 - - 31,978
Total Liabilities, Deferred Inflows of
Resources, and Fund Balances 40,482$ -$ -$ 40,482$
Debt Service Funds
CITY OF GEM LAKE, MINNESOTA
COMBINING STATEMENT OF REVENUES, EXPENDITURES,
AND CHANGE IN FUND BALANCES
NONMAJOR GOVERNMENTAL FUNDS
YEAR ENDED DECEMBER 31, 2018
(32)
Special
Revenue
G.O. G.O.
Parks and Improvement Improvement Total
Playground Bonds Bonds Nonmajor
Fund Series 2004A Series 2006A Funds
REVENUES
Special Assessments -$ 13,120$ -$ 13,120$
Earnings (Loss) on Investments 357 1 269 627
Total Revenues 357 13,121 269 13,747
EXPENDITURES
General Government
Interest and Fiscal Charges - 1,399 1,399
Conservation and Development 8,504 8,504
Total Expenditures 8,504 - 1,399 9,903
EXCESS OF REVENUES OVER
(UNDER) EXPENDITURES (8,147) 13,121 (1,130) 3,844
OTHER FINANCING SOURCES
Transfers Out - (11,725) (49,299) (61,024)
NET CHANGE IN FUND BALANCES (8,147) 1,396 (50,429) (57,180)
Fund Balance - Beginning of Year 40,125 (1,396) 50,429 89,158
FUND BALANCE - END OF YEAR 31,978$ -$ -$ 31,978$
Debt Service Funds
II.
OTHER REQUIRED REPORTS
CliftonLarsonAllen LLP
CLAconnect.com
(33)
INDEPENDENT AUDITORS’ REPORT ON INTERNAL CONTROL
OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS
BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN
ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
Honorable Mayor and
Members of the City Council
City of Gem Lake, Minnesota
We have audited, in accordance with the auditing standards generally accepted in the United States of
America and the standards applicable to financial audits contained in Government Auditing Standards
issued by the Comptroller General of the United States, the financial statements of the governmental
activities, the business-type activities, each major fund, and the aggregate remaining fund information
of City of Gem Lake, as of and for the year ended December 31, 2018, and the related notes to the
financial statements, which collectively comprise City of Gem Lake’s basic financial statements, and
have issued our report thereon dated July 31, 2019.
Internal Control Over Financial Reporting
In planning and performing our audit of the financial statements, we considered City of Gem Lake’s
internal control over financial reporting (internal control) to determine the audit procedures that are
appropriate in the circumstances for the purpose of expressing our opinions on the financial
statements, but not for the purpose of expressing an opinion on the effectiveness of the City’s internal
control. Accordingly, we do not express an opinion on the effectiveness of the City’s internal control.
A deficiency in internal control exists when the design or operation of a control does not allow
management or employees, in the normal course of performing their assigned functions, to prevent, or
detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a
combination of deficiencies, in internal control, such that there is a reasonable possibility that a material
misstatement of the entity’s financial statements will not be prevented, or detected and corrected on a
timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control
that is less severe than a material weakness, yet important enough to merit attention by those charged
with governance.
Our consideration of internal control was for the limited purpose described in the first paragraph of this
section and was not designed to identify all deficiencies in internal control that might be material
weaknesses or significant deficiencies and, therefore, material weaknesses or significant deficiencies
may exist that were not identified. We did identify certain deficiencies in internal control, described in
the accompanying schedule of findings and responses as items 2018-001, 2018-002, 2018-003, 2018-
004 and 2018-005 that we consider to be material weaknesses.
Honorable Mayor and
Members of the City Council
City of Gem Lake, Minnesota
(34)
Compliance and Other Matters
As part of obtaining reasonable assurance about whether the City’s financial statements are free of
material misstatement, we performed tests of its compliance with certain provisions of laws,
regulations, contracts, and grant agreements, noncompliance with which could have a direct and
material effect on the determination of financial statement amounts. However, providing an opinion on
compliance with those provisions was not an objective of our audit and, accordingly, we do not express
such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that
are required to be reported under Government Auditing Standards.
City of Gem Lake’s Response to the Finding
The City’s responses to the findings identified in our audit are described in the accompanying schedule
of findings and responses. The City’s responses were not subjected to the auditing procedures applied
in the audit of the financial statements and, accordingly, we express no opinion on them.
Purpose of this Report
The purpose of this report is solely to describe the scope of our testing of internal control and
compliance and the result of that testing, and not to provide an opinion on the effectiveness of the
City’s internal control or on compliance. This report is an integral part of an audit performed in
accordance with Government Auditing Standards in considering the City’s internal control and
compliance. Accordingly, this communication is not suitable for any other purpose.
CliftonLarsonAllen LLP
Minneapolis, Minnesota
July 31, 2019
CliftonLarsonAllen LLP
CLAconnect.com
(35)
INDEPENDENT AUDITORS’ REPORT ON MINNESOTA LEGAL COMPLIANCE
Honorable Mayor, Members of the
City Council, and Citizens
City of Gem Lake, Minnesota
We have audited, in accordance with the auditing standards generally accepted in the United States of
America and the standards applicable to financial audits contained in Government Auditing Standards
issued by the Comptroller General of the United States, the financial statements of the governmental
activities, the business-type activities, each major fund, and the aggregate remaining fund information
of the City of Gem Lake, as of and for the year ended December 31, 2018, and the related notes to the
financial statements, which collectively comprise the City’s basic financial statements, and have issued
our report thereon dated July 31, 2019.
The Minnesota Legal Compliance Audit Guide for Cities promulgated by the state auditor pursuant to
Minn. Stat. §6.65, contains seven categories of compliance to be tested: contracting and bidding,
deposits and investments, conflicts of interest, public indebtedness, claims and disbursements,
miscellaneous provisions, and tax increment financing. Our audit considered all of the listed categories,
except that we did not test for compliance with tax increment financing because the City did not have
any tax increment financing.
In connection with our audit, nothing came to our attention that caused us to believe that the City of
Gem Lake, failed to comply with the provisions of the Minnesota Legal Compliance Audit Guide for
Cities, except as described in the schedule of findings and recommendations as items 2018-006, 2018-
007, and 2018-008. However, our audit was not directed primarily toward obtaining knowledge of such
noncompliance. Accordingly, had we performed additional procedures, other matters may have come to
our attention regarding the City of Gem Lake’s noncompliance with the above-referenced provisions,
insofar as they relate to accounting matters.
The City’s responses to the findings identified in our audit are described in the accompanying schedule
of findings and responses. The City’s responses were not subjected to the auditing procedures applied
in the audit of the financial statements and, accordingly, we express no opinion on them.
The purpose of this report is solely to describe the scope of our testing of compliance and the results of
that testing, and not to provide an opinion on compliance. Accordingly, this communication is not
suitable for any other purpose.
CliftonLarsonAllen LLP
Minneapolis, Minnesota
July 31, 2019
CITY OF GEM LAKE, MINNESOTA
SCHEDULE OF FINDINGS AND RESPONSES
YEAR ENDED DECEMBER 31, 2018
(36)
MATERIAL WEAKNESS
2018-001: Limited Segregation of Duties
Condition: Due to the small size of the City’s staff, there is by definition a lack of segregation of the
accounting functions that is necessary to ensure adequate internal accounting control. While we realize
this scenario is common for small entities, we are required to report this issue and to advise that a
concentration of duties and responsibilities in a limited number of individuals is not desirable from an
internal control perspective. During our audit procedures we noted a lack of segregation of duties with
regards to adjusting journal entry approval, counting of cash receipts, second review of capitalized
assets, review of debt balances and reconciliations, and reviews of cash and investment
reconciliations.
Criteria: Generally, a system of internal control contemplates separation of duties such that no
individual has responsibility to execute a transaction, have physical access to the related assets, and
have responsibility or authority to record the transaction.
Effect: The City is unable to maintain segregation of incompatible duties.
Cause: The condition is due to a limited number of personnel involved in receipt and disbursement
processes.
Recommendation: Controls should be reviewed periodically and consideration given to improving the
segregation of duties. In making this review, it is important to consider the benefit derived as weighed
against the cost of the improvements.
Management Response:
Management has decided, due to the small size of the City’s staff, that the additional costs of
implementing the necessary controls outweigh the benefits that would be derived.
CITY OF GEM LAKE, MINNESOTA
SCHEDULE OF FINDINGS AND RESPONSES (CONTINUED)
YEAR ENDED DECEMBER 31, 2018
(37)
MATERIAL WEAKNESS (CONTINUED)
2018-002: No Utility Billing Reconciliation Performed
Condition: As the City transitions more responsibility to others, it was noted a formal reconciliation of
utility billings and collections are not being performed to account for total billings and receipts into the
City’s general ledger system. It was also noted that because of this, the 4th Quarter Utility billing wasn’t
booked in the current year activity.
Criteria: Management is responsible for having adequate controls and processes in place to ensure all
activity that is not created and/or generated by the general ledger system is sufficiently reconciled to
subsidiary systems. These could be accomplished through periodic review of billing registers, receipts,
and system activity. This process should also include a reconciliation process in which all of the activity
in the subsidiary system is entered into the general ledger and key account balances and totals are
traced to the supporting reports/schedules of the subsidiary system.
Effect: The City may find unexplained variances in utility revenue and receivables.
Cause: The City is working through identifying and establishing controls and processes as some duties
are separated out among different individuals.
Recommendation: We recommend City management establish a process to reconcile the utility
system to the general ledger at least quarterly to coincide with the utility billing process which occurs on
a quarterly basis.
Management Response:
Management is exploring ways to provide a reconciliation between systems.
CITY OF GEM LAKE, MINNESOTA
SCHEDULE OF FINDINGS AND RESPONSES (CONTINUED)
YEAR ENDED DECEMBER 31, 2018
(38)
MATERIAL WEAKNESS (CONTINUED)
2018-003: Material Audit Adjustments
Condition: During our audit procedures we identified several material audit adjustments that needed to
be posted to the City’s general ledger in order to arrive at the correct year-end balances. These
includes adjustments to beginning fund balances, accounts receivable, special assessment receivables
and revenues, and deferred inflows of resources.
Criteria: Management is responsible for having adequate controls and processes in place to ensure
that all year-end balances are reconciled, accurate, and free from material misstatements.
Effect: The likelihood of a material misstatement in the year-end financial statements increases when
the City does not have procedures in place to identify errors in final general ledger balances.
Cause: The City does not have the appropriate procedures and/or personnel in place to properly
reconcile year-end balances.
Recommendation: We recommend City management work with the finance personnel to ensure there
are appropriate procedures in place to reconcile and review all year-end balances to ensure they are
free from material misstatements.
Management Response:
Management is exploring ways to provide a reconciliation between systems.
CITY OF GEM LAKE, MINNESOTA
SCHEDULE OF FINDINGS AND RESPONSES (CONTINUED)
YEAR ENDED DECEMBER 31, 2018
(39)
MATERIAL WEAKNESS (CONTINUED)
2018-004: Approval of Employee Wages
Condition: During our audit procedures we noted that there was no approval for the City employee’s
wage increase.
Criteria: Management is responsible for having adequate controls and processes in place to ensure
that wages approved by governance on an annual basis or as there are changes.
Effect: Wages can be substantially increased without approval or notification of governance and could
result in the city paying out amounts not appropriate for duties or services performed.
Cause: The City does not have the appropriate procedures in place to get formal approval of wage
increases.
Recommendation: We recommend the City ensure that all wage increases are approved and
documented properly for its employee.
Management Response:
Management will ensure wages are approved by governance.
2018-005: Approval of Contracted Services Rate of Pay
Condition: During our audit procedures we noted that there was no approval of the increase in hourly
rates for outsourced contracted financial services.
Criteria: Management is responsible for having adequate controls and processes in place to ensure
that contract rates are approved by governance on an annual basis or as there are changes.
Effect: Contracted rates can be substantially increased without approval or notification of governance
and could result in the city paying out amounts not appropriate for duties or services performed.
Cause: The City does not have the appropriate procedures in place to get formal approval of rates.
Recommendation: We recommend the City ensure that all contracted service rate increases are
approved by governance and documented properly for its contracted services.
Management Response:
Management will ensure rates are approved by governance
CITY OF GEM LAKE, MINNESOTA
SCHEDULE OF FINDINGS AND RESPONSES (CONTINUED)
YEAR ENDED DECEMBER 31, 2018
(40)
OTHER ITEM FOR CONSIDERATION – MINNESOTA LEGAL COMPLIANCE
2018-006: Prompt Payment of Local Government Bills
Criteria: Minnesota Statute §471.425, Subd. 2, requires Cities to pay each vendor obligation according
to terms of the contract or, if no contract terms apply, within the standard payment period unless the
municipality in good faith disputes the obligation. For municipalities who have governing boards which
have regularly scheduled meetings at least once a month, the standard payment period is defined as
within 35 days of the date of receipt.
Condition: The City paid one invoice outside of the 35 days as defined by the Minnesota Statue. The
invoice was paid approximately 5 days after it was due.
Effect: The City is not in compliance with the Minnesota Statute requiring prompt payment of local
government bills.
Cause: The City paid the invoice outside of the due date as required by the Minnesota Statue.
Recommendation: We recommend City management closely monitor payment of invoices to ensure
that they are paid in a timely manner.
Management Response:
City management is aware of this requirement and will continue to monitor the requirement to ensure
that payment continue to be made as required.
2018-007: Broker Certification
Criteria: Minnesota Statute §356A.06, requires the City to obtain annually an acknowledgement from
each investment broker, that they agree to handle the City’s account in accordance with Minnesota
statues relating to investment restrictions.
Condition: The Broker signed one broker certification in November of 2017 and the next one in
January of 2019, with activity in December of 2018 not being covered by the certification.
Effect: The City is not in compliance with the Minnesota Statute requiring the annual broker
certification to be received.
Cause: The City was late in sending the broker certifications to the broker.
Recommendation: We recommend the City ensure that it sends the broker certification on an annual
basis.
Management Response:
City management is aware of this requirement and will continue to monitor the requirement to ensure
the broker certifications are updated.
CITY OF GEM LAKE, MINNESOTA
SCHEDULE OF FINDINGS AND RESPONSES (CONTINUED)
YEAR ENDED DECEMBER 31, 2018
(41)
OTHER ITEM FOR CONSIDERATION – MINNESOTA LEGAL COMPLIANCE (CONTINUED)
2018-008: Approval of General Disbursements
Criteria: Minnesota Statute §412.271, Subd. 1, requires that all claims (except payments of
judgements, salaries, debt payments and other fixed charges) need to be audited and allowed by the
City Council.
Condition: Noted that the City had a check that wasn’t approved by the Council due to it missing the
listing to be approved as the check was written on the same day as the meeting and then wasn’t
include in the subsequent listing for approval. Also noted that the City Council did not approve general
disbursements paid by Electronic Fund Transfers.
Effect: The City is not in compliance with the Minnesota Statute requiring complete city council
approval of all general disbursements.
Cause: Most EFTs do not need approval as they fall under written statutorily exceptions for
disbursements which do not need to be directly approved by the City Council.
Recommendation: We recommend the City ensures all checks are included in the listings for the City
Council to approve and ensure any EFTs for General Disbursements which do not fall under the
exceptions listed in the statute are included in the listing.
Management Response:
City management is aware of this requirement and will ensure it includes all general disbursements for
presenting to the City Council.