HomeMy WebLinkAbout2024 12-17 CC PacketCITY OF GEM LAKE
Heritage Hall
4200 Otter Lake Road | Gem Lake, MN 55110
651-747-2790/92 | 651-747-2795 (fax)
E-mail city@gemlakemn.org
City Council Meeting – December 17, 2024
Call to Order of City Council Meeting
By Mayor Artig-Swomley at 7:_____ p.m.
Call of Roll
Artig-Swomley Cacioppo Hynes-Amlee Johnson Lindner
Approve Agenda and Minutes
• Accept the Agenda for the December 17, 2024, City Council Meeting
• Approve the Minutes from November 19, 2024, City Council Meeting
Special Presentations/Public Hearings
• Truth-in-Taxation Public Hearing
o Resolution #2024-0028 Accepting 2025 Budget & Levy
Consent Agenda
• Resolution #2024-0027 December 2024 Donation to White Bear Lake Area Food Shelf
• Resolution #2024-0029 Approving Operating Transfers for 2024
• Resolution #2024-0030 SCORE Grant Funding 2025
• Tobacco Licenses
o Resolution #2024-0031 Country Lounge Tobacco License 2025
o Resolution #2024-0032 Smoke Den Tobacco & Vape Tobacco License 2025
• Edible Cannabinoid Products License
o Resolution #2024-0033 Smoke Den Tobacco & Vape Edible Cannabinoid Products License 2025
• Liquor Licenses
o Resolution #2024-0034 Country Lounge Liquor Licenses 2025
o Resolution #2024-0035 Gem Lake Hills Golf Course Liquor Licenses 2025
• 2025 Annual Designation of City Official Depository
• 2025 LMCIT Liability Coverage Waiver Form
• Monthly Financial Report(s)
• Claims
Committee Reports
• Planning Commission
Old Business
• Newsletter Updates / Topics / Suggestions
• Website Rebuild Quote
• White Bear Lake Public Safety Contract Discussion
• Code Enforcement Issues Discussion
• Current Development Projects
New Business
• MS4 Discussion
• Boiler Quotes
• 2025 Fee Schedule Updates Approval
CITY OF GEM LAKE
Heritage Hall
4200 Otter Lake Road | Gem Lake, MN 55110
651-747-2790/92 | 651-747-2795 (fax)
E-mail city@gemlakemn.org
• 2025 Meeting Schedule
• 2025 COLA Discussion
• Clerk Training
o University of Minnesota Annual Institute of Building Officials – Permit Technicians – 1/13/2025
o ICC Region III Upper Great Plains – 2/12/2025
• Future Charitable Gambling Donations
o White Bear Lake Emergency Food Shelf
Community Outreach to Other Cities and Government Bodies
Presentations from the Public, 2 minutes maximum
Open Items for Council Members to Bring Up
Future Council Meetings
• Next City Council Meeting, Tuesday, January 21, 2025
o Attendance Inquiry
• Next City Council Workshop, Monday, January 13, 2025 – CANCELED
Adjournment – The meeting adjourned at ________
City of Gem Lake City Council Meeting Minutes November 19, 2024 1
City of Gem Lake
City Council Meeting – November 19, 2024
Meeting Minutes
Mayor Gretchen Artig-Swomley called the meeting to order at 7:00 p.m. Councilmembers Len Cacioppo, Jim
Lindner, Laurel Amlee were present. Councilmember Ben Johnson arrived late at 7:07 p.m. Also present: City
Attorney Kevin Beck, City Treasurer Tom Kelly, Planning Commission Chair Joshua Patrick, Acting City Clerk
Melissa Lawrence, high school students Kiegan McCarty, Connor Holte, Alexa Duffy, Mia Grambow, and resident
Jim Wilson.
November 19, 2024, Agenda
A motion was introduced by Councilmember Linder to accept the agenda, seconded by Councilmember Cacioppo.
Motion carried 4-0.
Minutes
A motion was introduced by Councilmember Lindner, seconded by Councilmember Cacioppo to approve the
October 15, 2024, City Council Meeting Minutes. Motion carried 4-0.
A motion was introduced by Councilmember Lindner, seconded by Councilmember Cacioppo to approve the
November 13, 2024, Canvassing Board Meeting Minutes. Motion carried 4-0.
A motion was introduced by Councilmember Lindner, seconded by Councilmember Cacioppo to accept the
November 12, 2024, Planning Commission Meeting Minutes. Motion carried 4-0.
Special Presentations/Public Hearings
None
Consent Agenda
Resolution #2024-0026 November 2024 Donation to White Bear Lake Area Food Shelf
Monthly Financial Report(s)
Claims
All items on the consent agenda were reviewed by the Council. Councilmember Lindner introduced a
motion to approve all the items listed on the consent agenda as is, seconded by Councilmember Cacioppo.
Motion carried 4-0.
Committee Reports
Planning Commission Chair Joshua Patrick attended the City Council meeting but was not present at the November
12 Planning Commission meeting, so he had nothing to report. No other Commissioners were present at the City
Council meeting.
Old Business
Newsletter Updates / Topics / Suggestions
Mayor Artig-Swomley shared that there will be a Newsletter ready for the December meeting for review
minus a couple stories that will be added after the meeting takes place. Some of the topics that will be
included are the election results, budget meeting, corridor project, winter parking, food shelf community
market, planning commission vacancy, profile on newly elected council member and vacating member, and
the plastic free challenge with Ramsey County.
White Bear Lake Police Safety Contract Discussion
City Attorney Kevin Beck has sent a letter to White Bear Lake expressing the City of Gem Lake’s interest
to negotiate the interest payment on the bond. No response has been received yet. White Bear Township’s
attorney has sent an identical letter. City Attorney Kevin Beck stated that mediation would be a good
solution.
City of Gem Lake City Council Meeting Minutes November 19, 2024 2
Invoice Cloud Fee to Customers Discussion
Invoice Cloud has fees that they charge to their users for different aspects of paying utility bills online and
paying for permits. Mayor Artig-Swomley suggested that the City eat all the costs on fees regarding online
utility bill payments and permit payments for six (6) months and see how much the city is covering in fees.
The Council will revisit the discussion in six (6) months to discuss whether the fees should be charged to
the customers or if the City is ok to continue covering those fees. Councilmember Lindner introduced a
motion to table the discussion until June 2025, seconded by Councilmember Cacioppo. Motion carried 5-0.
Code Enforcement Issues Discussion
A hearing date for an administrative search warrant has been scheduled for Monday, November 25 for the
property located along Scheuneman Road that the City has had many code enforcement concerns with over
the past couple years. The warrant would mainly focus on the interior of the property to make sure it is up
to code because it is licensed as a rental property. Chief Building Official Mike Johnson and City Attorney
Kevin Beck are interested in being able to search the exterior of the property and the newly built accessory
structure but may not have that option.
New Business
Approve Ordinance No. 67D Individual Septic Systems Updates
Changes to the ordinance have been made over the years and the latest version made in 2018 was never
incorporated. City Planner Evan Monson summarized the updates in his memo to the City which included
notes from the Minnesota Pollution Control Agency (MPCA). The updates were first presented to the
Planning Commission which were then suggested to move forward to the Council for approval.
Councilmember Lindner introduced a motion to approve the updates, seconded by Councilmember
Cacioppo. Motion carried 5-0.
Approve Ordinance No. 111 Solicitors Updates
Suggested changes to the ordinance include definition updates. The definition updates are based on the
League of Minnesota Cities (LMC) model ordinance. The updates were first presented to the Planning
Commission which were then suggested to move forward to the Council for approval. Councilmember
Lindner introduced a motion to approve the updates, seconded by Councilmember Cacioppo. Motion
carried 5-0.
Approve Ordinance No. 83 Housing Maintenance Code Updates
Acting City Clerk Melissa Lawrence added the suggestions from the November City Council meeting to
the ordinance. The suggestions were first presented to the Planning Commission which were then suggested
to move forward to the Council for approval. Councilmember Lindner introduced a motion to approve the
updates, seconded by Councilmember Cacioppo. Motion carried 5-0.
Approve Ordinance No. 91 Administration Updates
Acting City Clerk Melissa Lawrence added some suggest updates to the ordinance to better explain what
the Planning Commission is responsible for. Councilmember Lindner introduced a motion to approve the
updates, seconded by Councilmember Cacioppo. Motion carried 5-0.
Ramsey County Street Light Transfer
Ramsey County is requesting that the City of Gem Lake take over the power cost of wood pole streetlights
on the City leg or intersection with a City leg. These poles are located on the cross streets of Otter Lake
Road and Scheuneman Road and also County Road E and Scheuneman Road. Ramsey County will work
with Xcel Energy in getting billing responsibility for these locations transferred to the City of Gem Lake.
No vote is needed to process this transition, Acting City Clerk Melissa Lawrence will work with Ramsey
County to ensure a smooth transition.
Ramsey County Hazard Mitigation Plan
Ramsey County recently sent over their draft plan for cities to review. The plan is very well thought out
and all possibilities have been considered. Most cities use the plan put together by Ramsey County.
Ramsey County assigns goals for each City to meet and the ones for Gem Lake include:
City of Gem Lake City Council Meeting Minutes November 19, 2024 3
1. Advertise in the newsletter
2. Obtain a backup power source:
Each City is required to have a designated command center and Heritage Hall would be that
designated command center. With that designation a backup power source is required. Acting City
Clerk Melissa Lawrence has been asked to get that quote.
Councilmember Lindner introduced a motion to authorize City Clerk Melissa Lawrence to request
a bid for a backup emergency generator, seconded by Councilmember Cacioppo. Motion carried
5-0.
3. Promote use of NOAA weather radios:
Mayor Artig-Swomley asked City Treasurer Tom Kelly if using charitable gambling funds was
allowed to purchase some radios to give out to the public on a first come first serve basis. Mr.
Kelly shared that it was a possibility. Councilmember Amlee suggested that the City purchase a
certain amount and then offer them to the public for 50% off. Councilmember Cacioppo suggested
putting something in the newsletter to see if anyone was even interested. The newsletter would
state a designated timeframe to reach out if interested and then the City would purchase them.
Councilmember Lindner introduced a motion to authorize city funds to be used to purchase for
Gem Lake residents interested in obtaining one, seconded by Councilmember Cacioppo. Motion
carried 5-0.
Future Charitable Gambling Donations
White Bear Lake Emergency Food Shelf
Mayor Artig-Swomley suggested that the Council donate in December $1,500.00 to the White
Bear Lake Emergency Food Shelf. Councilmember Lindner introduced a motion to request a
donation in the amount of $1,500.00 for the White Bear Lake Emergency Food Shelf, seconded by
Councilmember Cacioppo. Motion carried 5-0.
Community Outreach to Other Cities and Government Bodies
City Attorney Kevin Beck shared that the lawsuit with the DNR is still going on. Although the lawsuit has not been
finalized Mr. Beck would like to get the water issue finalized sooner than when the lawsuit is figured out.
Councilmember Johnson shared some of what has been going on with the County Road E Corridor Action Plan.
Two (2) meetings have taken place seeking feedback on suggestion for those working on the branding. A proposal
was put together for the three (3) options available for the branding of the corridor. Each is unique and got plenty of
positive feedback. These details will be released to the public soon.
Open Items for Council Members to Bring Up
None
Future Council Meetings
City Council, Tuesday, December 17, 2024. City Council Workshop, Monday, December 9, 2024, is CANCELED.
Attendance Inquiry
At this time all in attendance will be at the December meeting.
Adjournment
Being there no further business, following a motion from Councilmember Lindner, seconded by Councilmember
Johnson, the meeting adjourned at 7:42 p.m.
Respectfully submitted, Melissa Lawrence
CITY OF GEM LAKE
Heritage Hall
4200 Otter Lake Road | Gem Lake, MN 55110
651-747-2790/92 | 651-747-2795 (fax)
E-mail city@gemlakemn.org
December 17, 2024
RE: 2025 Proposed Budget and Property Tax Levy.
State Statues require Cities to certify their final property tax levies by December 31st this year. The levy will
fund the 2025 operating (General Fund) budget and some debt payments. If a final tax levy is not approved by
December 31st the final levy would become the preliminary levy certified in September.
The 2025 proposed final property tax levy is proposed at $718,736, which is a 3.11% increase from the 2024
final property tax levy. The 2025 preliminary property tax levy consists of a debt levy of $83,736.00 (an
increase from 2024 debt levy of $2,182.00) and the general operating levy of $635,000.00 (an increase of
3.16% from the 2024 tax levy).
The following changes were made from the 2024 adopted budget as a basis for the 2025 proposed budget and
property tax levy:
1. Based on the 2015 Refunding Bond schedule the debt levy for 2025 is set for $79,711.00. In addition,
in 2018, the City issued bonds for the improvements on Scheuneman Road and the 2025 debt levy for
this issue is $4,025.00. The two of these debt levies makes up the City’s 2025 debt levy of $83,736.
2. City Council wages increased to $9,000 to reflect stipend increase approved earlier this year.
3. City Council contingency left at $9,000.
4. Clerk/General Government budget includes $63,000.00 for wages and $11,5500 for health insurance
coverage.
5. Planning & Zoning budget increased $6,950.00 based on past expenditures.
6. Police budget was increased 13.85% to $147,402 based on the City of White Bear Lake budget
provided us and includes $133,089 for police services and $14,313 for the new public facilities
building.
7. The cost of fire services could increase 8.54% to $52,827.00. It includes $35,300 for fire services,
$8,181 for fire marshal services, and $9,346 for the new public facilities building.
a. Overall, the City of White Bear Lake would like you to pay $23,659 for the next 19 years for
their new facility.
8. Road Maintenance budget includes $20,000 for road maintenance/repair and $8,000 for trimming
boulevard trees.
9. Salt/sand reduced $4,000 to $8,000 and snow plowing left at $14,000, both based on past
expenditures.
10. Heritage Hall budget includes $10,000 for building improvements and $10,000 for other
improvements.
11. Included a park maintenance budget of $7,000 for maintaining park area of the Villas of Gem Lake.
12. The 2025 budget includes $20,000.00 for future improvements.
13. Revenue and other expenditure line items adjusted based on past history.
These changes result in the City proposed preliminary tax levy of $718,736.00 for 2025. This compares to
2025 preliminary levy of $733,757.00 and 2024 final levy of $697,081.00. Using a 2025 property tax levy of
$718,736.00 and the City’s 2025 tax capacity ($1,809,157.00) and median valued home ($443,750.00) for
Gem Lake, that median valued home, would pay City property taxes of $1,680.37 in 2025 compared to 2025
preliminary levy of $1,725.55 (an decrease of $45.18) and the 2024 final levy amount of $1,529.81 (an
increase of $150.56).
The action requested tonight is for the City Council to adopt the resolution adopting the 2025 final property tax
levy of $718,736.00.
CITY OF GEM LAKE
2025 BUDGET
December 17, 2024
2025 BUDGET &
PROPERTY TAX LEVY
Began with a $705,908 preliminary General Fund
budget.
Preliminary property tax levy of $733,757.
Used in the notices property owners received.
These were worst case scenarios.
Refinements have reduced both the budget and
property tax levy.
GENERAL FUND
Accounts for the operations of the City.
Major revenue source is property
taxes.
GENERAL FUND $690,887
2025 BUDGET HIGHLIGHTS
Increased City Council wages $1,275 to $9,000.
Council contingency remains at $9,000.
Clerk/General Government includes a COLA
and health insurance increase of $4,105 (5.08%).
Police budget increased to $147,402 or 13.85%
based on the contract with WBL.
Fire contract increased 8.54% to $52,827.
Both include cost ($23,659) for new facility.
2025 BUDGET HIGHLIGHTS
Road Maintenance budget includes $20,000 for maintenance/repair of roads.$8,000 for tree trimming budget.Ice & Snow Removal budget decreased $4,000 based on past expenditures.
2025 BUDGET HIGHLIGHTS
$20,000 budgeted for future
road improvement projects.
Fiscal Disparities increased to
$23,290 or 18.94%.
2025 PROPERTY TAX LEVY
Total Property Tax Levy of $718,736
A General Fund Operating Property Tax
Levy of $635,000
Preliminary levy was $650,021
A Debt Levy of $83,736
2024 debt levy was $81,554
FACTORS OF PROPERTY TAX SYSTEM
Ramsey County Assessor determines market values.
Property class rates are established by the State of
Minnesota.
Class rates applied to market value establishes tax capacity.
City establishes property tax levy.
Tax levy is divided by tax capacity value to determine the
tax rate.
Tax rate multiplied by individual tax capacity determines
amount of property taxes paid.
TAX CAPACITY INCREASED 2.699% $1,809,157
0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
1,600,000
1,800,000
2,000,000
2016 2017 2018 2019 2020 2021 2022 2023 2024 2025
NET TAX CAPACITY
VALUES & TAXES
Average Residential values increased 3.294%.
Median value of a home increased from $429,600 to
$443,750.
246,900 262,850
283,800
310,600
335,850 352,000
395,800
429,600 443,750
0
50,000
100,000
150,000
200,000
250,000
300,000
350,000
400,000
450,000
500,000
2017 2018 2019 2020 2021 2022 2023 2024 2025
MEDIAN VALUE HOME
LOCAL TAX SUMMARY
Tax capacity is the preliminary value for 2025 provided by Ramsey County.
CITY OF GEM LAKE
PROPERTY TAX CHANGES 2023 2023 2024 2024 2025 2025
Preliminary Final Preliminary Final Preliminary Proposed
Levy Levy Levy Levy Levy Levy
GENRAL LEVY 584,697 568,897 636,188 615,527 650,021 635,000
DEBT LEVY:
GENERAL DEBT LEVY 0 0 0 0 0 0
CAPITAL IMPROV. PLAN BONDS 77,873 75,940 76,269 76,269 79,711 79,711
2015 IMPROVEMENT BONDS 0 0 0 0 0 0
2018 IMPROVEMENT BONDS 6,545 6,384 5,285 5,285 4,025 4,025
TOTAL DEBT LEVY 84,418 82,324 81,554 81,554 83,736 83,736
TOTAL PROPERTY TAX LEVY 669,115 651,221 717,742 697,081 733,757 718,736
LESS: FISCAL DISPARITIES 17,894 17,894 19,581 19,581 23,290 23,290
NET PROPERTY TAXES 651,221 633,327 698,161 677,500 710,467 695,446
% CHANGE 9.48% 16.21% 7.21% 6.97% 1.76% -0.39%
TAX CAPACITY 1,601,998 1,601,998 1,601,998 1,761,615 1,799,843 1,809,157
TAX RATE 40.651% 39.534% 43.581% 38.459% 39.474% 38.440%
CITY’S PROPOSED 2025 TAX RATE 38.440%
29.524%
39.879%
39.335%40.254%41.227%
37.962%38.199%39.534%38.459%
38.440%
0.000%
5.000%
10.000%
15.000%
20.000%
25.000%
30.000%
35.000%
40.000%
45.000%
2016 2017 2018 2019 2020 2021 2022 2023 2024 2025
City Tax Rates
EXAMPLES OF PROPERTY TAXES
(3.294% INCREASE IN ESTIMATED MARKET VALUE FROM 2022 TO
2025)
$739
$1,326
$1,914
$2,425
$3,228
$903
$1,605
$2,312
$3,118
$3,924
$930
$1,665
$2,421
$3,251
$4,080
$939
$1,683
$2,555
$3,364
$4,218
$0
$500
$1,000
$1,500
$2,000
$2,500
$3,000
$3,500
$4,000
$4,500
$266,700 $444,495 $622,293 $800,092 $977,886
TAXABLE MARKET VALUE
CITY PROPERTY TAXES
(3.294% Increase in ESTIMATED market value)
ACTUAL 2022 ACTUAL 2023 ACTUAL 2024 ACTUAL 2025
Ramsey Co., 36.0%
City of Gem Lake, 29.2%
School Dist., 26.9%
Misc., 7.9%
Where your property taxes go
SUMMARY:
Total General Fund $690,887
Increase of 3.53%
Total Property Tax Levy of $718,736
Increase of 3.107%
Tax Capacity of $1,809,157
Increase of 2.699%
ACTION REQUESTED:
Adopt Resolution 2024-0028 Adopting the Final General Fund
Budget and Final Amount to be Raised by Property Taxation
for the Year 2025:
NOW, THEREFORE BE IT RESOLVED, that the City Council of the City
of Gem Lake does formally adopt the 2025 Final General Fund
Budget of $690,887.00 and the Final Property Tax Levy of
$718,736.00 which includes a General Tax Levy of $635,000.00
and a Debt Levy of $83,736.00 for 2025 .
City of Gem Lake
County of Ramsey
State of Minnesota
Resolution No. 2024-0028
A RESOLUTION ADOPTING THE FINAL GENERAL FUND BUDGET AND FINAL
AMOUNT TO BE RAISED BY PROPERTY TAXATION FOR THE YEAR 2025
WHEREAS, the City Treasurer has presented a TOTAL (Proposed) Budget of $690,877.00
which includes a General Tax Levy of $658,290.00 and a Debt Tax Levy of $83,736.00 for fiscal
and calendar year 2025 based upon best estimates of costs for running the City of Gem Lake in
2025; and
WHEREAS, the City Council did review, on December 17, 2024, the TOTAL Budget and Tax
Levy for 2025 including all revisions thereto as of the date first written.
NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Gem Lake does
formally adopt the 2025 Final General Fund Budget of $690,887.00 and the Final Property Tax
Levy as follows:
General Property Tax Levy $611,710.00
Debt Levy 83,736.00
Fiscal Disparities 23,290.00
Total Property Tax Levy $718,736.00 and;
BE IT FURTHER RESOLVED that the City Clerk is charged with Certifying said Tax and
Debt Levy to Ramsey County Property Taxation and other government bodies for whom this
information is required.
The foregoing Resolution was offered by Councilmember __________ and was supported by
Councilmember __________ and was declared adopted based upon the following vote:
NAME ARTIG-SWOMLEY CACIOPPO LINDNER JOHNSON AMLEE
Vote
Attest
I, Melissa Lawrence, the duly qualified Acting City Clerk for the City of Gem Lake, County
of Ramsey, State of Minnesota, do hereby certify that the foregoing Resolution is a true and
accurate representation of action taken by the City Council of the City of Gem Lake on the date
first written.
December 17, 2024
Melissa Lawrence, Acting City Clerk Date
City of Gem Lake
County of Ramsey
State of Minnesota
Resolution No. 2024-0027
A RESOLUTION AUTHORIZING THE CITY TREASURER TO DISTRIBUTE A
PORTION OF THE CHARITABLE GAMBLING FUNDS TO THE WHITE BEAR
LAKE AREA FOOD SHELF.
WHEREAS, the City of Gem Lake participates in the distribution of charitable gambling funds
received from the Country Lounge
WHEREAS, the City of Gem Lake distributes these funds to local 501(c)(3) tax-exempt
organizations
WHEREAS, the City of Gem Lake City Council suggested a donation at their November 19,
2024 meeting in support of the White Bear Lake Area Food Shelf.
NOW, THEREFORE BE IT RESOLVED, by the City of Gem Lake, Minnesota, the City
Treasurer is authorized to send $1,500.00 to support the White Bear Lake Area Food Shelf for
the month of December 2024.
The motion for adoption of the foregoing Resolution was duly introduced by Councilmember
__________ and supported by Councilmember __________, and upon vote being taken thereon,
the resolution passed with a vote of _____ in favor and _____ against.
ATTEST
I, Melissa Lawrence, the duly qualified Acting City Clerk of the City of Gem Lake, County of
Ramsey, State of Minnesota, do hereby certify that the foregoing Resolution is a true and
accurate representation of action taken by the City Council of the City of Gem Lake on the date
first written.
December 17, 2024
Melissa Lawrence, Acting City Clerk Date
City of Gem Lake
County of Ramsey
State of Minnesota
Resolution No. 2024-0029
A RESOLUTION APPROVING THE TRANSFER OF CERTAIN FUNDS
WHEREAS, the City’s 2024 budget included an operating transfer to finance future improvement
projects;
NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Gem Lake does
formally approve the following transfer of funds:
The foregoing Resolution was offered by Councilmember __________ and was supported by
Councilmember __________ and was declared adopted based upon the following vote:
NAME ARTIG-SWOMLEY CACIOPPO LINDNER JOHNSON AMLEE
Vote
Attest
I, Melissa Lawrence, the duly qualified Acting City Clerk for the City of Gem Lake, County of
Ramsey, State of Minnesota, do hereby certify that the foregoing Resolution is a true and accurate
representation of action taken by the City Council of the City of Gem Lake on the date first written.
December 17, 2024
Melissa Lawrence, Acting City Clerk Date
2024 Operating Transfers
TRANSFER TRANSFER
FUND # FUND NAME IN FUND #FUND NAME OUT
401 Improvement Fund 20,000.00 100 General Fund 20,000.00
Total 20,000.00 Total 20,000.00
City of Gem Lake
County of Ramsey
State of Minnesota
Resolution No. 2024-0030
A RESOLUTION APPROVING THE 2025 SCORE GRANT FROM RAMSEY COUNTY
WHEREAS, The City of Gem Lake currently operates a Municipal Curbside Recycling
Program for all single family residences within the City; and
WHEREAS, the City Council realizes that increased public awareness, education and
participation in this program is in the best interests of all citizens and wishes to expand the
current program within the administrative guidelines established for current City staff; and
WHEREAS, the Ramsey County Public Health Department, Solid Waste Division, is providing
a SCORE grant base funding in the amount of $10,905.00 and an incentive funding in the
amount of $14,009.00, for a total grant funding possible of $29,914.00 to the City of Gem Lake
for the year 2025;
WHEREAS, the City of Gem Lake has completed the grant application which provides a
breakdown of how the City of Gem Lake will allocate their grant monies;
NOW, THEREFORE, BE IT RESOLVED, that the City Council of Gem Lake accepts the
grant monies provided by SCORE funds and will administer the monies as provided by in the
2025 SCORE Funding Grant Application.
The motion for adoption of the foregoing Resolution was duly introduced by Councilmember
__________ and supported by Councilmember __________, and upon vote being taken thereon,
the resolution passed with a vote of _____ in favor and _____ against.
ATTEST
I, Melissa Lawrence, the duly qualified Acting City Clerk of the City of Gem Lake, County of
Ramsey, State of Minnesota, do hereby certify that the foregoing Resolution is a true and
accurate representation of action taken by the City Council of the City of Gem Lake on the date
first written.
December 17, 2024
Melissa Lawrence, Acting City Clerk Date
City of Gem Lake
County of Ramsey
State of Minnesota
Resolution No. 2024-0031
A RESOLUTION AUTHORIZING THE CITY OF GEM LAKE TO APPROVE A TOBACCO
LICENSE TO THE COUNTRY LOUNGE, 3590 HOFFMAN ROAD WEST, GEM LAKE,
MINNESOTA FOR 2025.
WHEREAS, The City of Gem Lake is authorized by the State of Minnesota to issue tobacco licenses to
approved and authorized establishments within their municipality;
WHEREAS, The Country Lounge, 3590 Hoffman Road West, Gem Lake, has met all the requirements
set forth with the City of Gem Lake and the State of Minnesota for a tobacco license for 2025.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of Gem Lake approves the tobacco
license for the Country Lounge, 3590 Hoffman Road West, Gem Lake for 2025.
The motion for adoption of the foregoing Resolution was duly introduced by Councilmember
__________ and supported by Councilmember __________, and upon vote being taken thereon, the
resolution passed with a vote of _____ in favor and _____ against.
ATTEST
I, Melissa Lawrence, the duly qualified Acting City Clerk of the City of Gem Lake, County of Ramsey,
State of Minnesota, do hereby certify that the foregoing Resolution is a true and accurate representation of
action taken by the City Council of the City of Gem Lake on the date first written.
December 17, 2024
Melissa Lawrence, Acting City Clerk Date
City of Gem Lake
County of Ramsey
State of Minnesota
Resolution No. 2024-0032
A RESOLUTION AUTHORIZING THE CITY OF GEM LAKE TO APPROVE A TOBACCO
LICENSE TO C & C ENTERPRISES LLC, 1599 COUNTY ROAD E EAST, GEM LAKE,
MINNESOTA FOR 2025.
WHEREAS, The City of Gem Lake is authorized by the State of Minnesota to issue tobacco licenses to
approved and authorized establishments within their municipality;
WHEREAS, C & C Enterprises LLC, 1599 County Road E East, Gem Lake, has met all the requirements
set forth with the City of Gem Lake and the State of Minnesota for a tobacco license for 2025.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of Gem Lake approves the tobacco
license for C & C Enterprises LLC, 1599 County Road E East, Gem Lake for 2025.
The motion for adoption of the foregoing Resolution was duly introduced by Councilmember
__________ and supported by Councilmember __________, and upon vote being taken thereon, the
resolution passed with a vote of _____ in favor and _____ against.
ATTEST
I, Melissa Lawrence, the duly qualified Acting City Clerk of the City of Gem Lake, County of Ramsey,
State of Minnesota, do hereby certify that the foregoing Resolution is a true and accurate representation of
action taken by the City Council of the City of Gem Lake on the date first written.
December 17, 2024
Melissa Lawrence, Acting City Clerk Date
City of Gem Lake
County of Ramsey
State of Minnesota
Resolution No. 2024-0033
A RESOLUTION AUTHORIZING THE CITY OF GEM LAKE TO APPROVE AN EDIBLE
CANNABINOID PRODUCTS LICENSE TO C & C ENTERPRISES LLC, 1599 COUNTY ROAD
E EAST, GEM LAKE, MINNESOTA FOR 2025.
WHEREAS, The City of Gem Lake is authorized by the State of Minnesota to issue tobacco licenses to
approved and authorized establishments within their municipality;
WHEREAS, C & C Enterprises LLC, 1599 County Road E East, Gem Lake, has met all the requirements
set forth with the City of Gem Lake and the State of Minnesota for an edible cannabinoid products license
for 2025.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of Gem Lake approves the edible
cannabinoid products license for C & C Enterprises LLC, 1599 County Road E East, Gem Lake for 2025.
The motion for adoption of the foregoing Resolution was duly introduced by Councilmember
__________ and supported by Councilmember __________, and upon vote being taken thereon, the
resolution passed with a vote of _____ in favor and _____ against.
ATTEST
I, Melissa Lawrence, the duly qualified Acting City Clerk of the City of Gem Lake, County of Ramsey,
State of Minnesota, do hereby certify that the foregoing Resolution is a true and accurate representation of
action taken by the City Council of the City of Gem Lake on the date first written.
December 17, 2024
Melissa Lawrence, Acting City Clerk Date
City of Gem Lake
County of Ramsey
State of Minnesota
Resolution No. 2024-0034
A RESOLUTION AUTHORIZING THE CITY OF GEM LAKE TO APPROVE AN OFF-
SALE, ON-SALE, OPTIONAL 2 A.M. AND SUNDAY LIQUOR LICENSE FOR THE
COUNTRY LOUNGE, 3590 HOFFMAN ROAD WEST, GEM LAKE, MINNESOTA FOR
2025.
WHEREAS, The City of Gem Lake is authorized by the State of Minnesota to issue liquor
licenses to approved and authorized establishments within their municipality;
WHEREAS, The Country Lounge, 3590 Hoffman Road West, Gem Lake, has met all the
requirements set forth with the City of Gem Lane and the State of Minnesota for an off-sale, on-
sale, optional 2 a.m. and Sunday Liquor License for 2025.
NOW, THEREFOR, BE IT RESOLVED, that the City Council of Gem Lake approves the off-
sale, on-sale, optional 2 a.m. and Sunday Liquor License for The Country Lounge, 3590
Hoffman Road West, Gem Lake for 2025.
The motion for adoption of the foregoing Resolution was duly introduced by Councilmember
__________ and supported by Councilmember __________, and upon vote being taken thereon, the
resolution passed with a vote of _____ in favor and _____ against.
ATTEST
I, Melissa Lawrence, the duly qualified Acting City Clerk of the City of Gem Lake, County of Ramsey,
State of Minnesota, do hereby certify that the foregoing Resolution is a true and accurate representation of
action taken by the City Council of the City of Gem Lake on the date first written.
December 17, 2024
Melissa Lawrence, Acting City Clerk Date
City of Gem Lake
County of Ramsey
State of Minnesota
Resolution No. 2024-0035
A RESOLUTION AUTHORIZING THE CITY OF GEM LAKE TO APPROVE AN ON-
SALE AND SUNDAY LIQUOR LICENSE FOR GEM LAKE HILLS, LLC (GEM LAKE
GOLF COURSE), 4039 SCHEUNEMAN ROAD, GEM LAKE, MINNESOTA FOR 2025.
WHEREAS, The City of Gem Lake is authorized by the State of Minnesota to issue liquor
licenses to approved and authorized establishments within their municipality;
WHEREAS, Gem Lake Hills, LLC, (Gem Lake Golf Course), 4039 Scheuneman Road Gem
Lake, has met all the requirements set forth with the City of Gem Lane and the State of
Minnesota for an on-sale and Sunday Liquor License for 2025.
NOW, THEREFOR, BE IT RESOLVED, that the City Council of Gem Lake approves the on-
sale and Sunday Liquor License for Gem Lake Golf Course, 4039 Scheuneman Road, Gem Lake
for 2025.
The motion for adoption of the foregoing Resolution was duly introduced by Councilmember
__________ and supported by Councilmember __________, and upon vote being taken thereon, the
resolution passed with a vote of _____ in favor and _____ against.
ATTEST
I, Melissa Lawrence, the duly qualified Acting City Clerk of the City of Gem Lake, County of Ramsey,
State of Minnesota, do hereby certify that the foregoing Resolution is a true and accurate representation of
action taken by the City Council of the City of Gem Lake on the date first written.
December 17, 2024
Melissa Lawrence, Acting City Clerk Date
City Council Meeting: 12/17/24
1
Consideration of Designation of City of Gem Lake’s Official Depository.
A. REFERENCE AND BACKGROUND:
Premier Bank has been the City’s official depository since before the Township started working with the
City of Gem Lake. Staff has been satisfied with Premier Bank’s service and the relationship and
therefore, it is staff’s recommendation that the City's official depository for 2025 be:
Premier Bank
2151 Third Street
White Bear Lake, MN 55110
In addition, the City to use the following institutions for investment of the City's idle funds for 2025:
UBS Financial Services, Inc. AND RBC Wealth Management
Advisor and Brokerage Services Carlson Center, Suite 500
681 East Lake Street, Suite 354 601 Carlson Parkway
Wayzata, MN 55391 Minnetonka, MN 55305
I would recommend the use of these firm for the investment of idle funds for 2025. These firms are
aware of the City's investment policy and have or will provide a Broker’s Certification, which certifies
they have read and will comply with that policy.
The City's average interest rate is 2.12% and current yield is 2.69% on cash (money markets and
checking) and investments of $1,515,647.44 as of October 31, 2024.
A1. Budget Impact: The only budget impact is the amount of interest earnings which is
budgeted as an estimate based on last year’s average cash balances and estimated interest
rates.
A2. Staff Workload Impact: There would be no staff workloads over and above staff time
already spent on this activity.
B. ALTERNATIVE ACTIONS:
1. Approve the institution listed above as investment institution for the City and Premier
Bank as official depository for banking services for 2025.
2. Approve the institution listed above as investment institution for the City and Premier
Bank as official depository for banking services for 2025 with some changes.
3. Do not approve the institution listed above as investment institution for the City and
Premier as official depository for banking services for 2025.
C. STAFF RECOMMENDATION:
Staff recommends approving the institution listed above as investment institution for the City and Premier
Bank as official depository for banking services for 2025.
D. SUPPORTING DATA:
None.
MEMORANDUM
Date: December 17, 2024
To: City Council
From: Tom Kelly, Finance Officer
Re: LMCIT Liability Coverage – Waiver Form
The City is currently in the renewal process of its property and liability insurance package with
the League of Minnesota Cities Insurance Trust (LMCIT). As part of this renewal process the
City must decide if it wishes to waive or not waive the statutory tort limits.
If the City DOES NOT WAIVE the monetary limits on municipal tort liability, then an
individual claimant could not recover more than $500,000 and the total which all claimants could
recover would be limited to $1,500,000. These limits would be on only those claims which the
statutory tort limits apply.
If the City WAIVES the monetary limits, it would then be subject to up to $2,000,000 on an
individual claimant but the total for all claimants would still be limited to $2,000,000 regardless
of the number of claimants.
The City currently carries $1,500,000 in liability coverage from the LMCIT. The City does not
currently purchase excess liability insurance at this time.
Staff recommends the City Council approval to select DOES NOT WAIVE the monetary limits
on municipal tort liability as established by Minnesota Statutes 466.04 on the renewal application
with the LMCIT.
CITY OF GEM LAKE
Claims For Payment Period Ending:12/17/2024
Signatures Approving Claims Date of Approval
Gretchen Artig-Swomley, Mayor
Ben Johnson, Council
Jim Lindner, Council
Len Cacioppo, Council
Laurel Amlee, Council
Tom Kelly, Treasurer
Fund Totals $ Amount
General Fund 51,147.28
Parks & Playgrounds 0.00
2004 Debt Service Fund 0.00
2006 Debt Service Fund 0.00
2015 Debt Service Fund 69,393.75
2018 Debt Service Fund 49,225.00
Improvement Fund 0.00
Scheuneman Road Improvements 0.00
Hoffman Road Improvements 0.00
602-Sewer Fund 21,746.81
601-Water Fund 0.00
Investment Trust Fund
Total All Funds 191,512.84
Claims for Payment Check Numbers 12687 through 12716
CHECK REGISTER FOR CITY OF GEM LAKE
CHECK DATE 12/17/2024 - 12/17/2024
Check Date Check Vendor Name Amount
Bank GEN GENERAL CHECKING
12/17/2024 12687 AMAZON CAPITAL SERVICES 110.17
12/17/2024 12688 Bond Trust Services Corporati 118,618.75
12/17/2024 12689 CINTAS 31.95
12/17/2024 12690 City of White Bear Lake 12,967.09
12/17/2024 12691 City of White Bear Lake 484.30
12/17/2024 12692 City of White Bear Lake 736.09
12/17/2024 12693 City of White Bear Lake 12,967.09
12/17/2024 12694 City of White Bear Lake 484.30
12/17/2024 12695 City of White Bear Lake 736.09
12/17/2024 12696 Coverall of the Twin Cities 320.00
12/17/2024 12697 Dell Marketing L.P.1,117.54
12/17/2024 12698 Gopher State One Call 1.35
12/17/2024 12699 Innovative Office Solutions, 285.13
12/17/2024 12700 Kelly & Lemmons, PA 1,549.00
12/17/2024 12701 MBPTA 100.00
12/17/2024 12702 Melissa Lawrence 17.28
12/17/2024 12703 METRO-INET 981.00
12/17/2024 12704 Metropolitan Council 21,745.46
12/17/2024 12705 MINNESOTA DEPARTMENT OF LABOR 1,194.79
12/17/2024 12706 Premier Banks 21.73
12/17/2024 12707 Press Publications 73.57
12/17/2024 12708 RED LILY 90.00
12/17/2024 12709 REPUBLIC SERVICES 1,033.76
12/17/2024 12710 SEH 2,995.89
12/17/2024 12711 SPS Works 99.50
12/17/2024 12712 TKDA 5,295.48
12/17/2024 12713 Trade Press Inc 122.00
12/17/2024 12714 White Bear Lake Emergency Foo 1,500.00
12/17/2024 12715 White Bear Township 5,758.98
12/17/2024 12716 Xcel Energy 74.55
GEN TOTALS:
Total of 30 Checks:191,512.84
Less 0 Void Checks:0.00
Total of 30 Disbursements:191,512.84
12/17/2024 10:39 AM Page:1/1
CHECK DISBURSEMENT REPORT FOR CITY OF GEM LAKE
CHECK DATE 12/17/2024 - 12/17/2024
Check Date Bank
Account
Check #Payee Description Accoun
t
Dept Amount
Fund: 100 GENERAL
12/17/2024 GEN 12687 AMAZON CAPITAL SERVICES AMAZON MISC SUPPLIES 40200 41400 110.17
12/17/2024 GEN 12689 CINTAS CINTAS 40319 41940 31.95
12/17/2024 GEN 12690#City of White Bear Lake POLICE SERVICES 40314 42100 9,656.42
FIRE SERVICES 40311 42200 2,665.17
FIRE MARSHALL SERVICE 40312 42200 645.50
Check GEN 12690 Total for Fund 100 GENERAL 12,967.09
12/17/2024 GEN 12691 City of White Bear Lake PRINCIPLE FOR FIRE BLDG 40311 42200 484.30
12/17/2024 GEN 12692 City of White Bear Lake PRINCIPLE OF POLICE BLDG 40314 42100 736.09
12/17/2024 GEN 12693#City of White Bear Lake FIRE SERVICES 40311 42200 2,665.17
POLICE SERVICES 40314 42100 9,656.42
FIRE MARSHALL SERVICE 40312 42200 645.50
Check GEN 12693 Total for Fund 100 GENERAL 12,967.09
12/17/2024 GEN 12694 City of White Bear Lake PRINCIPLE FOR FIRE BLDG 40311 42200 484.30
12/17/2024 GEN 12695 City of White Bear Lake POLICE BLDG PRINCIPLE 40314 42100 736.09
12/17/2024 GEN 12696 Coverall of the Twin Cities CLEANING SERVICES 12/1/24-12/31/24 40319 41940 320.00
12/17/2024 GEN 12697 Dell Marketing L.P.DELL COMPUTER 40570 41940 1,117.54
12/17/2024 GEN 12699 Innovative Office Solutions, LLC INNOVATIVE 40200 41400 45.26
INNOVATIVE 40200 41400 239.87
Check GEN 12699 Total for Fund 100 GENERAL 285.13
12/17/2024 GEN 12700 Kelly & Lemmons, PA KELLY & LEMMONS NOVEMBER 2024 40304 41600 1,549.00
12/17/2024 GEN 12701 MBPTA MBPTA MEMBERSHIP 40433 43122 100.00
12/17/2024 GEN 12702 Melissa Lawrence MILEAGE REIMBURSEMENT 40331 41900 9.31
MILEAGE REIMBURSEMENT 40331 41900 7.97
Check GEN 12702 Total for Fund 100 GENERAL 17.28
12/17/2024 GEN 12703 METRO-INET IT SERVICES NOVEMBER 2024 40309 41900 981.00
12/17/2024 GEN 12705 MINNESOTA DEPARTMENT OF LABOR & IN 2024 2ND QUARTER SURCHARGE 32220 00000 1,077.98
2024 3RD QUARTER SURCHARGE 32220 00000 116.81
Check GEN 12705 Total for Fund 100 GENERAL 1,194.79
12/17/2024 GEN 12706 Premier Banks CREDIT CARD FEES 34133 00000 21.73
12/17/2024 GEN 12707 Press Publications PRESS PUBLICATIONS TRUTH & TAX HEARING 40351 41900 73.57
12/17/2024 GEN 12708 RED LILY RED LILY WEBSITE MAINTENANCE 40300 41940 90.00
12/17/2024 GEN 12709 REPUBLIC SERVICES NOVEMBER 2024 RECYCLING SVCS 40384 41900 1,033.76
12/17/2024 GEN 12710 SEH SEH GENERAL ENGINEERING 40303 41910 2,995.89
12/17/2024 GEN 12711 SPS Works ANIMAL TAGS 40200 41900 99.50
12/17/2024 GEN 12712 TKDA TKDA GENERAL PLANNING 40308 41910 2,668.71
GENERAL PLANNING SERVICES 40308 41910 2,626.77
Check GEN 12712 Total for Fund 100 GENERAL 5,295.48
12/17/2024 10:39 AM Page:1/2
CHECK DISBURSEMENT REPORT FOR CITY OF GEM LAKE
CHECK DATE 12/17/2024 - 12/17/2024
Check Date Bank
Account
Check #Payee Description Accoun
t
Dept Amount
Fund: 100 GENERAL
12/17/2024 GEN 12713 Trade Press Inc NEWSLETTER/PUBLIC RELATIONS 40352 41900 122.00
12/17/2024 GEN 12714 White Bear Lake Emergency Food She 2024 DECEMBER DONATION 22001 00000 1,500.00
12/17/2024 GEN 12715#White Bear Township PUBLIC WORKS 10/21/24 40319 41940 120.00
EQUIPMENT 10/21/24 40319 41900 45.00
PUBLIC WORKS FIELD MAINT. 11/4/24 40319 41940 80.00
POSTAGE 9/12/24-9/19/24 40322 41900 16.11
POSTAGE 10/2/2024-10/24/24 40322 41900 253.92
TREASURER 10/14/24-10/18/24 40329 41500 1,021.25
GERTENS CHRISTMAS WREATHS 40200 41400 105.20
TREASURER 11/15/24-11/29/24 40329 41500 522.50
BUILDING INSPECTIONS 9/9/24-11/15/24 40313 42401 3,040.00
PUBLIC WORKS 11/4/24 40319 41900 120.00
EQUIPMENT 11/4/24 40319 41900 45.00
PUBLIC WORKS 12/2/24 40319 41940 240.00
EQUIPMENT 12/2/24 40319 41900 150.00
Check GEN 12715 Total for Fund 100 GENERAL 5,758.98
12/17/2024 GEN 12716 Xcel Energy STREET LIGHTS 40386 43122 74.55
Total For Fund: 100 51,147.28
Fund: 304 2007 DEBT SERVICE FUND
12/17/2024 GEN 12688*Bond Trust Services Corporation GENERAL OBLIGATION BOND PREPAID 2025 15500 00000 68,818.75
GENERAL OBLIGATION BOND PRE PAID 2025 15500 00000 575.00
Check GEN 12688 Total for Fund 304 2007 DEBT SERVICE FUND 69,393.75
Total For Fund: 304 69,393.75
Fund: 305 2018 DEBT SERVICE FUND
12/17/2024 GEN 12688*Bond Trust Services Corporation GENERAL OBLIGATION BOND PREPAID 2025 15500 00000 48,650.00
GENERAL OBLIGATION BOND PRE PAID 2025 15500 00000 575.00
Check GEN 12688 Total for Fund 305 2018 DEBT SERVICE FUND 49,225.00
Total For Fund: 305 49,225.00
Fund: 602 SEWER UTILITY FUND
12/17/2024 GEN 12698 Gopher State One Call NOVEMBER 2024 LOCATES 40319 43200 1.35
12/17/2024 GEN 12704#Metropolitan Council 2024 2ND QTR SAC 40380 43200 12,425.00
NOVEMBER 2024 WASTEWATER 11500 00000 5,038.57
JANUARY 2024 WASTEWATER PRE PAID 15500 00000 4,281.89
Check GEN 12704 Total for Fund 602 SEWER UTILITY FUND 21,745.46
Total For Fund: 602 21,746.81
Report Total:191,512.84
'*'-INDICATES CHECK DISTRIBUTED TO MORE THAN ONE FUND
'#'-INDICATES CHECK DISTRIBUTED TO MORE THAN ONE DEPARTMENT
12/17/2024 10:39 AM Page:2/2
Red Lily Digital, LLC | redlilydigital.com | 651-428-4335 | mindy@redlilydigital.com
Gem Lake Website
Proposal
March 8, 2024
Gem Lake Website Design
Prepared for the City of Gem Lake, MN
March 8, 2024
Project Specifications and Preliminary Recommendations
Red Lily Digital will strategize, design and develop a custom website for Gem Lake, Minnesota official city website.
• The website will use the brand’s logo and color scheme, with a look-and-feel that is modern and engaging,
including the tools needed to create unique user experiences.
• Red Lily Digital will integrate WordPress, a fully-featured, open-source Content Management System (CMS) with
a WYSIWYG editor, allowing Gem Lake admin users to log in and make updates.
• WordPress’ block builder (Gutenberg) will be used to create and build pages. Site admins will be able to
easily edit and create new pages based off blocks and block patterns to enhance the user experience and
improve engagement.
• The website will be designed from a mobile-responsive perspective so that while it will be compatible with all
modern desktop browsers, it will be designed for browsing and conversions on mobile, and every size between.
• Red Lily Digital will make recommendations on overall site architecture and may propose new content to be
created, as well as consolidation, reorganization, and editing of existing content. Multiple types of website users
and their distinct conversion paths will be considered, as well as user engagement strategies.
• Training and consultation make it easy for Gem Lake to have a high degree of control of the site, including editing
and maintaining site content and pages, updating general information, as well as the navigation, web forms,
video, images, and links to content elsewhere on the web.
redlilydigital.com | 651-428-4335 | mindy@redlilydigital.com
redlilydigital.com | 651-428-4335 | mindy@redlilydigital.com
Website Design & Development Process
Kickoff and Additional Discovery Meetings
We start every project by listening to your business and marketing goals to create smart, customized solutions
through a collaborative process. Additional discovery meetings may be scheduled as needed for further strategy
development and research.
Strategy, Site Architecture, and Wireframes
After the kickoff meeting Red Lily Digital will create a site map as well as a home and sample secondary page
wireframes, showing key content areas and functionality for the website. Red Lily Digital will discuss these initial
documents with Gem Lake, gather feedback, and revise the sitemap and wireframes accordingly.
Web Design
After approval on the site architecture, Red Lily Digital will begin creating a unique, custom concept for creative
direction for the site, incorporating the Gem Lake color scheme, logo, and brand elements. Red Lily Digital will design
key page types showing variations in the design patterns to be used site-wide. Red Lily Digital will present and discuss
initial layouts with Gem Lake, and Gem Lake will have the opportunity to direct changes. Red Lily Digital will then
revise these layouts, incorporating Gem Lake feedback, and create layouts for additional unique page types to be used
throughout the website.
Web Development
Red Lily Digital will integrate WordPress, a fully-featured, open-source Content Management System (CMS) with a
WYSIWYG editor, allowing Gem Lake admin users to log in and make updates to website pages/articles and sidebar/
repeating elements, including text, links, images, forms, downloadable files, SEO/Meta content, and navigation
(including publishing and unpublishing pages), via a web browser.
After approval on all mockups/layouts, Red Lily Digital will begin building the site pages in PHP/HTML/CSS on a
development server. Red Lily Digital will present an initial development proof to Gem Lake for feedback, make
necessary changes, and move into full development after approval. The website will be built in a scalable fashion,
allowing future additional content to be added to the site and its navigation. All pages will utilize a printable stylesheet
that optimizes the screen display for print format. Red Lily Digital will test on both Mac and PC platforms as well as
supported browsers and mobile and tablet devices/operating systems.
All uploaded media (images, files) are viewable through an integrated Media Manager. YouTube or Vimeo video(s) can
also be easily embedded.
Content Migration and Styling, & Training
Red Lily Digital will provide two 1-hour conference-based training to Gem Lake, if desired.
Going Live & Measurement Tools
In order to launch successfully and maintain any existing site performance, Red Lily Digital will ensure that 301
redirects have been created and implemented at site launch, followed by submitting sitemap(s) to Google at launch to
ensure the website is crawled and re-indexed effectively. Additional go-live checklist tasks will occur to ensure that the
new site launches smoothly. After final testing and approval to launch by Gem Lake, Red Lily Digital will determine an
appropriate launch date and time and make the necessary DNS updates to effectively launch the new website.
Optional Deliverables
Accessibility Compliance-Related Functionality via accessiBe
Users that visit the site will have a diverse range of abilities. The solution and tooling available from accessiBe is one
form of enhancing accessibility compliance that should be considered by Gem Lake. Red Lily Digital will integrate
this third-party tool with the website following Gem Lake establishing its account and license to utilize accessiBe’s
software.
Additional support, customization and source code remediation may be performed time and materials as approved
after a further discovery of requirements. In all cases, Gem Lake accepts final responsibility for any accessibility issues.
Red Lily Digital recommends that regardless of compliance, all websites contain an accessibility policy which should
be reviewed by Gem Lake’s legal team. As part of our base project, we will create a new page that is linked within the
footer of every page.
GDPR and CCPA Compliance-Related Functionality via complianz.io
Consumer privacy regulations are constantly evolving. GDPR and CCPA (a derivative of GDPR established by California
legislators) are two of the more well-known acronyms for these sets of regulations, though there are many derivatives
in place in other territories. The solution and tooling available from Complianz is one form of enhancing consumer
privacy regulation compliance that should be considered by Gem Lake. Red Lily Digital will integrate this third-party
tool with the website. Red Lily Digital recommends that regardless of compliance, all websites contain a privacy policy
that includes language that addresses these regulations; Red Lily Digital can provide sample language but all privacy
policy language and compliance functions should be reviewed and amended by Gem Lake’s legal team. In all cases,
Gem Lake accepts final responsibility for any compliance issues.
Additional Plugins
While we maintain developer licenses for many commonly used plugins and can pass that savings on to you, some
premium plugins and themes require paid licenses. If you have an existing site with paid plugin or theme license
needs, we will provide pricing information for your approval prior to purchase, and, in some instances, alternatives.
Budget Notes
The cost estimates detailed in this proposal are best-faith estimates based on prior experience with projects of this
type. Any changes to project requirements may change these estimates. The final cost of the estimates within this
document may fluctuate by 15%. If there are changes to the complexity, scope, or technical requirements, these
estimates may change more significantly. In that case, we will work with the client to 1) reduce the scope of the project
to meet the original cost; 2) provide a new Statement of Work or change order with adjusted schedule and fees; 3)
cancel the project. Additions to scope to be priced at time/materials based on $80/hour. All content, photography,
illustration, multimedia, and other third-party licensed content/media not provided by Gem Lake or directly addressed
in this proposal are additional, cost TBD depending on usage and source.
Each step in the creative and web development process requires final approval prior to starting the next step. Any
additional revisions to approved steps will be defined as out of scope and may incur additional charges.
This scope of work assumes that Gem Lake is planning to launch (go live) and host the website on a Gem Lake
provisioned hosting account with WP Engine or Flywheel. If Gem Lake is planning to provision an alternate hosting
provider or host internally, the final deliverable of this project will be a ZIP file and database backup of the final site
for Gem Lake’s team to manage the launch process after file hand off. Additional launch support is available upon
request, hourly.
redlilydigital.com | 651-428-4335 | mindy@redlilydigital.com
Project Summary
Custom WordPress Website ___________________________________________________________________$6000
Estimated 75 hours; time and materials $80/hour.
Red Lily Digital will design and develop your new website utilizing your brand assets and content that you
provide. Red Lily Digital will build the site using WordPress as a content management system (CMS) with
WordPress’ Gutenberg editor building up to 20 pages. The steps to complete the website include discovery,
research, information architecture, wireframes, design, development, testing, training (if desired), and site
launch via WPEngine, Flywheel or file/database hand off. Website features include:
- Mobile responsive
- Site search
- Sticky header
- Video and interactive media embedding
- Optionally enabled alert bar
- Redirect implementation via CMS
- Yoast SEO plugin/tooling
- Contact Form
Accessibility (ADA) Compliance-Related Functionality via accessiBe (optional) _____________$490/yr
Setup and install accessiBe (optional) ___________________________________________________________$160
Estimated 2 hours; time and materials $80/hour.
Includes integration of this third-party tool and solution toward achieving accessibility compliance.
Estimate and third-party tool selection to be confirmed based on client requirements.
GDPR and CCPA Compliance-Related Functionality via Complianz (optional) __________________$320
Estimated 4 hours; time and materials $80/hour.
Includes integration of this third-party tool and solution toward achieving consumer privacy compliance.
Estimate and third-party tool selection to be confirmed based on client requirements.
Additional Requests (Ad Hoc or Project-Based) _______________________________________________$80/hr
Red Lily Digital will assist with additional requests (Ad Hoc or Project Based) that are not included in the
scope listed above and will be charged at an hourly rate and invoiced monthly.
redlilydigital.com | 651-428-4335 | mindy@redlilydigital.com
Terms and Conditions of Service
The authorized contract total, with the options Gem Lake (“Client”) selected, is $_____________.
If this proposal meets with your approval, please indicate such approval by signing below and returning one copy
to Red Lily Digital (“Red Lily Digital”).
Services. Red Lily Digital agrees to perform the services described in this proposal (the “Services”), subject to these
terms and conditions (these “Terms”).
Payment Terms. Client shall pay fifty percent (50%) of all fees due to Red Lily Digital for the performance of the
Services at the project start. The remaining fees will be invoiced monthly until project completion. Alternate payment
schedules may be considered in some cases. Payment terms are 30 days from the date of invoice. Travel to locations
outside the Minneapolis/St. Paul Metro area are not included in bid. Red Lily Digital reserves the right to modify price
information quoted on proposals that are more than 60 days old. Red Lily Digital may, at its discretion, increase the
cost of ongoing or recurring services by a reasonable amount due to market conditions. Client will be notified of any
such price increase at least 60 days in advance. Ongoing Services will recur on a monthly basis, until such time as they
are canceled in writing, by either party, with at least 30 days’ notice.
Intellectual Property Provisions. Upon completion of the Services, and expressly subject to full payment of all fees,
costs and out-of-pocket expenses due, Red Lily Digital hereby assigns to Client all right and title in and to any logos,
illustrations, content, layouts, website code or other deliverables, in each case that are specifically created for Client
pursuant to this proposal but specifically excluding Designer Tools or third-party products or software (“Deliverables”).
Red Lily Digital agrees to reasonably cooperate with Client and shall execute any additional documents necessary
to accomplish such assignment. Client acknowledges that Red Lily Digital has developed and continues to develop
Designer Tools for use in connection with its business. To the extent Designer Tools are made available to Client
or are required for the functioning or maintenance of the Deliverables: (i) Client shall have a perpetual, irrevocable
right to use, copy, modify, and create derivative works of such materials solely as necessary to support the applicable
Deliverables, and for no other purpose, and (ii) the Designer Tools shall remain the sole and exclusive property of Red
Lily Digital and Red Lily Digital shall have the irrevocable right to use any such Designer Tools in any manner Red
Lily Digital elects. For purposes of these Terms, “Designer Tools” means Red Lily Digital’s ideas, concepts, know-how,
expertise, methods, methodologies, functional and technical architectures, techniques or skills, systems, templates,
software, code, tools, processes, concepts, configurations, designs, algorithms, documentation, data and other
materials, and writings in which any of the same are fixed, that Red Lily Digital has developed or is developing in
connection with its business independent of this proposal.
Indemnification by Client. Client agrees to indemnify, defend and hold harmless Red Lily Digital from any and all
damages, liabilities, costs, losses or expenses in any third party claim arising from Client’s (i) breach of these Terms, (ii)
gross negligence or willful misconduct, (iii) infringement or misappropriation of a third party’s intellectual property,
and/or (iv) any third party claim that use of the Deliverables, Design Tools, or the Services fails to comply with any
state or federal disability laws such as the Americans with Disabilities Act or similar laws. Limitation of Liability. In
all circumstances, the maximum liability of Red Lily Digital, its directors, employees, design agents and affiliates to
Client for damages for any and all causes whatsoever, and Client’s maximum remedy, regardless of the form of action,
whether in contract, tort or otherwise, shall be limited to the fees actually received by Red Lily Digital under this
proposal. In no event shall Red Lily Digital be liable for any lost data or content, lost profits, business interruption or any
indirect, incidental, special, consequential, exemplary or punitive damages arising out of or relating to the materials or
the Services provided by Red Lily Digital, even if Red Lily Digital has been advised of the possibility of such damages,
and notwithstanding the failure of essential purpose of any limited remedy.
redlilydigital.com | 651-428-4335 | mindy@redlilydigital.com
Warranty Period. “Support Services” means commercially reasonable technical support and assistance to maintain
and update any deliverables, including correcting any errors or deficiencies, but shall not include the development
of enhancements to the deliverables or other services outside the scope of the Proposal. During the first three (3)
months following the delivery of a deliverable (“Warranty Period”), if any, Red Lily Digital shall provide up to four (4)
hours of Support Services at no additional cost to Client. Additional time shall be billed at Red Lily Digital’s regular
hourly rate then in effect upon the date of the request for additional support.
Disclaimer of Warranties. Red Lily Digital DOES NOT MAKE ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING,
BUT NOT LIMITED TO, IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE
RELATED TO THIS PROPOSAL OR THE SERVICES.
Maintenance and Additional Requests. Additional requests beyond the scope of this proposal will be bid separately,
or as documented change orders, agreed to by the Client and Red Lily Digital and billed separately at Red Lily Digital’s
then-current hourly rate, it being understood that Red Lily Digital shall not be obligated to provide any such additional
work. Additional requests may include additional support, account or project management beyond what is included
in this proposal, or additional design or development work. Any additional requests or additional services performed
by Red Lily Digital will be subject to these Terms absent a separate written agreement entered into by the parties.
Severability. Whenever possible, each provision of these Terms shall be interpreted in such manner as to be effective
and valid under applicable law, but if any provision of these Terms is held invalid or unenforceable, the remainder
of these Terms shall nevertheless remain in full force and effect and the invalid or unenforceable provision shall be
replaced by a valid or enforceable provision.
Entire Agreement. These Terms, together with the proposal, constitutes the complete and exclusive statement of the
terms and conditions of the agreement between Red Lily Digital and Gem Lake with respect to the subject matter
hereof, and supersedes all oral or written proposals and all other communications, understandings, or agreements
between the parties relating to the subject matter hereof.
Conflict. In the event of a conflict between the terms and provisions of this Terms and the terms and provisions of the
proposal, the terms and provisions of these Terms shall control.
Governing Law; Venue. These Terms and this proposal shall be construed in accordance with the laws of the State
of Minnesota without regard to conflicts of laws principles. Red Lily Digital and Seller irrevocably and unconditionally
consent to the exclusive jurisdiction of the federal and state courts located in Ramsey County, Minnesota.
Acceptance
Thank you for the opportunity to submit this proposal. If you have any questions, please call me at (651) 428-4335 or, if
you are ready to approve, please sign and return one copy to Red Lily Digital.
We look forward to working with you!
Sincerely,
Melinda Alvar, Principal, Red Lily Digital
Signed by:
redlilydigital.com | 651-428-4335 | mindy@redlilydigital.com
PROPOSAL
2330 Ventura Dr. Ste. Woodbury, MN 55125 Phone (651) 773-9000 Fax (651) 773-9010
Company Name City of Gem Lake Phone / Fax Date 12/17/24
Street Address Project Name Boiler Replacement
City , State , Zip
Project Location GEM LAKE
Attention: MELISSA LAWRENCE Project Description BOILER REPLACEMENT
We propose the work you requested. Included in our quote is the following:
• Demo and dispose of existing Weil McClain Boiler with bad heat exchanger
• Furnish and Install (1) new Floor mount Lochinvar, 200,000 BTUH , 96% efficient Fire tube boiler in place
• Reconnect gas piping
• Reconnect flue and intake piping
• Furnish and install boiler pump
• Provide all power and Honeywell control wiring connections to the existing Automation system
• Provide start up and test
• All work is figured for normal hours
Applicable Rebates from Energy Company may apply to owner.
WE PROPOSE hereby to furnish material and labor - complete in accordance with above specifications, for the sum of:
Base Bid Cost: ---------------------------$13,975.00
All material is guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practices. Kraft Contracting,
L.L.C. accepts the responsibility for the construction work only as it relates to the bid scope as detailed in the bidding documents. We exclude
engineering liability for the design or code compliance of the construction. Any alteration or deviation from above specifications involving extra costs
will become an extra charge over and above the estimate. Kraft Contracting, L.L.C. will not be held liable for agreements contingent upon strikes,
accidents or delays beyond our control. Building owner to carry fire, property and other necessary insurance. Our workers a re covered by workmen’s
compensation insurance. Kraft Contracting, L.L.C. will not be responsible for, nor will bid on this project; any work or cost of asbestos abatement.
Building owner to provide safe work area with free access to carry out above work. All work to be performed during normal workday on straight time
unless otherwise noted. 1 ½ % charged on all accounts over 30 days. As part of this Proposal, if it is required by the Contract, Kraft Contracting L.L.C.
will provide commercial general liability insurance to the fullest extent of its current insurance coverage. . Kraft Contract ing will not assume any
insurance obligations beyond that included in its current insurance policy.
_________________________________________ Note: Proposal may be withdrawn by us if not accepted within 30 days.
Eric Pearson, Phone (651) 773-9000 Fax (651) 773-9010 ACCEPTANCE OF PROPOSAL - The above prices, specifications and conditions are satisfactory and hereby accepted. You are authorized to do
the work as specified. Payment will be made as outlined above.
Date of Acceptance __________________Authorized Signature_______________________________________
HVAC Commercial/Industrial Installation ♦ Scheduled Maintenance ♦ 24 hr Service
Energy Management ♦ Design Build Engineering
PROPOSAL
DATE: 12/17/2024
SUBMITTED TO: Melissa Lawrence
FROM: Kevin Alger
JOB NAME: Boiler Replacement
LOCATION: Gem Lake City Hall
4200 Otter Lake Rd
White Bear Lake, MN 55110
We propose the following:
We propose to provide labor and material to replace the existing boiler with a new direct replacement Weil-
McLain Ultra Series 4 230,00 BTU High Efficiency boiler. The following is included in our scope:
• Disconnect and reconnect to existing venting, water piping, gas piping, electrical, & controls.
• Reuse existing system glycol.
• Furnish and install a new boiler circulating pump and system thermometers.
• Furnish and install a new gas pressure regulator.
• Recycling of the old unit.
• Permit
• Startup
COST: $14,485.00
Excluded: Engineering
Overtime labor
All material is guaranteed to be as specified. All work to be completed in a workman like manner according to standard practices. Any
alteration or deviation from above specifications involving extra cost will become an extra charge over and above the estimate. All
agreements contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, tornado and other necessary
insurance. Our workers are fully covered by Workman’s Compensation Insurance. Price is firm for 30 days.
AUTHORIZED SIGNATURE:
ACCEPTANCE OF PROPOSAL: The above prices, specifications and conditions are satisfactory and are hereby accepted. You are
authorized to do the work as specified. Payment will be made as outlined above.
AUTHORIZED SIGNATURE: ___________________________
DATE OF ACCEPTANCE:____________________
5114 Hillsboro Avenue North ♦ New Hope, MN 55428
Phone: (763) 533-3070 ♦ Fax: (763) 533-3464 ♦ www.corporatemechanical.com
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Initials
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Date: 12/17/24
Attention: City Of Gem Lake
Equipment Location: Mechanical room/ Boiler room/ Outdoors
Project: Maintenance program
Kraft Bid Kraft Mechanical LLC has conducted a careful analysis and survey of City Of Gem Lake, 4200 Gem
Lake RD. mechanical systems and proposes to provide all labor and materials to perform quarterly
planned maintenance on the air conditioning, heating and plumbing systems. two times yearly we
will inspect the equipment to ensure proper operation and condition. A complete report will be
furnished to City of Gem Lake at the completion of each inspection. Equipment information,
operation and service performed will be included in this report. Problems encountered during the
inspection and any recommendations deemed necessary to improve equipment efficiency and any
other information deemed helpful to the customer will be included in this report.
Our services are designed to assure that the mechanical equipment will be maintained on a scheduled
basis and supported by our 24-HOUR EMERGENCY SERVICE, when required.
With air conditioning and heating costs representing a major portion of a buildings annual operating
cost improperly maintained systems create a greater than needed addition to the operating costs.
Kraft Mechanical LLC Planned Maintenance Program can provide City Of Gem lake with the kind
of planned maintenance, repair, engineering, design, installation and energy conservation studies
needed to keep the mechanical systems operating at peak efficiency.
PLANNED MAINTENANCE PROGRAM Kraft Mechanical LLC will provide the following maintenance services for the H.V.A.C., and
Refrigeration system(s) comprised of the equipment listed herein.
Test and Inspect: Job labor and travel labor required to visually inspect and test the
equipment to determine its operating condition and efficiency.
Planned Maintenance: Job labor and travel labor required to clean, align, calibrate, tighten,
adjust and lubricate. These activities are intended to extend
equipment life and assure proper operating condition and efficiency.
Initials
SERVICES INCLUDED Kraft Mechanical LLC, Planned Maintenance Program provide for the inspections and adjustments
of the EQUIPMENT COVERED as necessary in our best judgement to keep the equipment
operating properly, including if applicable, but not limited to:
Air Handling Systems
Lubricate motor bearings
Lubricate fan bearings
Check and adjust drive belts replace annually
Check fans and fan drive alignment
Check filters and note their life expectancy replace
as noted
Check for vibrations
Inspect piping and valves for leaks
Check fan coil units
Check drains and drip pans, clean if necessary
Boiler
Check, clean and adjust boiler safety and operating
controls
Check boiler water level
Check automatic valves
Inspect burner operation; adjust, if required
Clean, check and adjust burner control
Check convectors
Clean fireside tubes one per year, if needed
Check heating coils
Check, clean and adjust boiler safety and operating
controls
Check condensate pump
Controls
Check all thermostats
Check automatic control valves
Tighten all electrical connections
Initials
EQUIPMENT COVERED
Tag # Air Handlers 1 & 2 Make-McQuay Description Split systems Service
Frequency – Semi – Annual
AIR FILTER MAINTENANCE Kraft Mechanical LLC will furnish and install air filters to commensurate the design conditions of
your building and equipment. Filter media for the units listed will be replaced according to the
schedule of maintenance. Should experience show that equipment requires more or less frequent
changes, the agreement price will be adjusted by mutual consent.
2x/yr
Coil Cleaning Kraft Mechanical LLC will inspect, clean or wash evaporator and condenser coils on the following
equipment per the following schedule. Should experience show that equipment requires more or less
frequent cleanings, the agreement price will be adjusted by mutual consent.
Tag # Frequency Service
AHU 1 & 2 , CU1 & CU2 1x Annually Inspect Clean/Wash
Services Excluded The Planned Maintenance Agreement excludes the following items:
Emergency service calls.
Drain cleaning.
Additional services, repairs and replacement parts beyond that specified in this agreement.
Refrigerant or compressor oil.
Overtime labor.
Warranty on existing equipment.
Initials
PLANNED MAINTENANCE AGREEMENT This Planned Maintenance Agreement provides for inspections and service of the equipment
specified herein (2) times per year. Should corrective measures or repairs be indicated during
inspections, a report will be furnished to the authorized agent with the recommendations.
Without approval of the owner or the authorized agent, work cannot be performed above the
authorized limit.
We will bill Emergency service at “preferred customer” service rates.
Additional services, emergency service, parts and/or replacements, any and all service calls
requested by the purchaser will be billed in accordance with the Seller’s current “preferred rates”
which entails a 5% discount on parts and a discounted labor rate for performing such services.
The Planned Maintenance shall be performed in accordance with a prepared program of
standardized maintenance routines applied to your equipment.
Price and Schedule of Maintenance
Price: Purchaser agrees to pay KRAFT MECHANICAL LLC a total sum of $1500.00
per year, for Semi Annual service, plus applicable sales tax, payable as invoiced
per the schedule throughout the term of this agreement.
ADD $500 PER YR. TO INCLUDE TWO ADDITIONAL VISITS FOR QUARTERLY
SERVICE, THIS IS RECOMMENDED FOR SERVICE INTERVALS
Terms: Net (30) thirty days. Invoices prepared 1st of the month in month service is
scheduled.
Schedule: Two (2) Maintenance inspections of $750.00 each, plus applicable sales tax. During
months of November, February, May, August
Effective Date and Duration:
This agreement shall become effective immediately upon signature by the purchaser and the
Seller from the date listed below and shall remain in full force and effect from such date and will
be deemed automatically renewed from year to year.
Effective date of contract: 1/1/24
Purchaser’s Acceptance: Seller’s Acceptance:
City Of Gem Lake Kraft Mechanical LLC
. 2330 Ventura Drive. Woodbury MN 55125
By: By:
Contact Name Eric Pearson
Title: Construction Vice President
Date: Date:
Email address for invoicing _____________________________________
Initials
Note: The Terms and Conditions are a part of this Agreement.
Initials
AUTHORIZATION Authorized agents to sign for additional work:
NAME TITLE
1.
2.
3.
4.
5.
Initials
Terms and Conditions
1. Unless otherwise stated in this Agreement, the services contemplated will be provided only during Kraft Mechanical, LLC norma l working
hours; Monday through Friday, excluding holidays.
2. Client will provide Kraft Mechanical, LLC reasonable access to the area and equipment being serviced. Kraft Mechanical, LLC i s not
responsible for any costs relating to the removal, replacement or resurfacing of the building necessitated for access to the equipment being
services.
3. Client will permit Kraft Mechanical, LLC to operate the equipment if necessary to perform the services contemplated by this A greement.
4. If Kraft Mechanical, LLC performs services not required by this Agreement with the authorization of the client, the client ag rees to timely pay
Kraft Mechanical, LLC its prevailing rated for such service upon receipt to Kraft Mechanical, LLC itemized invoice(s).
5. If the client requests emergency service, and after Kraft Mechanical, LLC inspection, Kraft Mechanical, LLC determines that t here was no
equipment malfunction or that the malfunction is not one covered by this Agreement, the client agrees to timely pay Kraft Mec hanical, LLC its
prevailing rate for that emergency service upon receipt of Kraft Mechanical, LLC invoice(s).
6. This Agreement is for a term of one (1) year commencing on the date specified and shall continue from year to year thereafter
unless terminated in accordance herewith. Either part may terminate this Agreement upon written notice to the other given at least thirty (30)
days prior to he anniversary date. Kraft Mechanical, LLC may adjust its price for services rendered pursuant to this Agreemen t on each
anniversary date to reflect changes in its labor or material costs.
7. As part of this Agreement, Kraft Mechanical, LLC is not required to make safety tests, install new devices, or equipment supp liers,
governmental authorities or otherwise.
8. As part of this Agreement, Kraft Mechanical, LLC is not required to repair or to replace equipment damaged by the negligence abuse or
misuse by others or for any other cause beyond Kraft Mechanical, LLC control except normal wear and tear incident to the equi pment’s use.
9. It is a condition precedent to Kraft Mechanical, LLC obligation under this Agreement that the equipment be in satisfactory wo rking condition.
As part of its initial inspection or seasonal start up. Kraft Mechanical, LLC will provide the client with a cost estimate to repair or replace
equipment not is satisfactory working condition. Should the client not authorize Kraft Mechanical, LLC to make the repairs or replace the
equipment within thirty (30) days client not authorize client’s receipt of the written estimate, the equipment identified in that estimate will be
eliminated from coverage and the Agreement price will be adjusted.
10. The client shall pay all sales, use, occupancy, excise, or related tax due on any service or material covered by the Agreemen t.
11. Kraft Mechanical, LLC may eliminate from the coverage of this Agreement any equipment that is altered, modified or changed by someone
other than a Kraft Mechanical, LLC representative. The agreement price will be adjusted accordingly.
12. This Agreement only applies to the equipment or systems specifically identified herein. Kraft Mechanical, LLC is not responsi ble for the repair
or replacement of ductwork, boiler shell and tubes, unit cabinets, boiler refractory material, electrical wiring, hydronic an d pneumatic piping,
structural supports, casings or any other item not normally mechanically maintainable. Kraft Mechanical, LLC is not responsib le for any delay,
loss or damage caused in whole in part by the unavailability of machinery, equipment, or materials; delay of carriers, strike s, lockouts, or other
labor unrest; riots, wars, or other civil unrest; acts of God, fire, theft or malicious acts; corrosion, normal wear and tear or any cause beyond
Kraft Mechanical, LLC control.
13. UNDER NO CIRCUMSTANCES, WHETHER ARISING IN CONTRACT TORT (INCLUDING NEGLIGENCE) EQUITY OR OTHERWISE,
WILL KRAFT Mechanical, LLC. BE LIABLE FOR LOSS OF USE, LOSS OF PROFIT, INCREASED OPERATING OR MAINTENNANCE
EXPENSES, CLAIMS OF CLIENTS’ TENANTS OR CUSTOMERS, OR ANY SPECIAL, INDIRECT, CONSEQUENTIAL OR PUNITIVE
DAMAGES.
14. KRAFT Mechanical, LLC MAKES NO WARRANTIES, EITHER EXPRESS OR IMPLIED WITH REGARD TO THE LABOR AND
EQUIPMENT IT SUPPLIES HEREUNDER.
15. If required by the Contract, Kraft Mechanical, LLC will provide commercial general liability insurance to the fullest extent of its current
insurance coverage by naming ________________ as an additional named insured. Kraft Mechanical, LLC does not assume any insur ance
obligations beyond that afforded by its current insurance policy.
This Agreement shall be governed by, construed and enforced in accordance with the laws of the State of Minnesota
HVAC Commercial/Industrial Installation Scheduled Maintenance 24 hr Service
Energy Management Design Build Engineering
PROPOSAL
DATE: 9/18/2024
SUBMITTED TO: Melissa Lawrence
FROM: Kevin Alger
JOB NAME: HVAC Preventative Maintenance
LOCATION: Gem Lake City Hall
We propose the following:
We propose to provide labor and material to perform semiannual preventative maintenance on the HVAC
equipment at 4200 Otter Lake Road. Our cost includes: semiannual filter replacement, annual belt replacement,
basic lubrications, inspection of all equipment, seasonal cooling & heating startup, and annual condenser coil
cleaning.
ANNUAL COST: $1,685.00 *Cost to be invoiced quarterly for the amount of $421.25.
*Any repairs found to be needed during the preventative maintenance are not included in this cost and
will be quoted on a time & material basis.
Excluded: Engineering
Overtime labor
All material is guaranteed to be as specified. All work to be completed in a workman like manner according to standard practices. Any
alteration or deviation from above specifications involving extra cost will become an extra charge over and above the estimat e. All
agreements contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, tornado and other necessary
insurance. Our workers are fully covered by Workman’s Compensation Insurance. Price is firm for 30 days.
AUTHORIZED SIGNATURE:
ACCEPTANCE OF PROPOSAL: The above prices, specifications and conditions are satisfactory and are hereby accepted. You are
authorized to do the work as specified. Payment will be made as outlined above.
AUTHORIZED SIGNATURE: ___________________________
DATE OF ACCEPTANCE:____________________
5114 Hillsboro Avenue North New Hope, MN 55428
Phone: (763) 533-3070 Fax: (763) 533-3464 www.corporatemechanical.com
Updated January 1, 2025 1
Section 1
Building Permits and Inspections
Building Permit Fees: Building permit fees are either flat fee or based on current state valuation costs, plus Minnesota state surcharge. Permit fees not listed in the flat
fee chart are based on valuation. See fee charts below.
Building Permit Fees Based on Valuation
Minnesota Statute 326B.153 Building Permit Fees
Total Valuation State Building Permit Fees Based on Valuation
$1.00 to $500.00 $29.50
$501.00 to $2,000.00 $28.00 for the first $500.00 plus $3.70 for each additional $100.00
or fraction thereof, to and including $2,000.00
$2,001.00 to $25,000.00 $83.50 for the first $2,000.00 plus $16.55 for each additional $1,000.00
or fraction thereof, to and including $25,000.00
$25,001.00 to $50,000.00 $464.15 for the first $25,000.00 plus $12.00 for each additional $1,000.00
or fraction thereof, to and including $50,000.00
$50,001.00 to $100,000.00 $764.15 for the first $50,000.00 plus $8.45 for each additional $1,000.00
or fraction thereof, to and including $100,000.00
$100,001.00 to $500,000.00 $1,186.65 for the first $100,000.00 plus $6.75 for each additional $1,000.00
or fraction thereof, to and including $500,000.00
$500,001.00 to $1,000,000.00 $3,886.65 for the first $500,000.00 plus $5.50 for each additional $1,000.00
or fraction thereof, to and including $1,000,000.00
$1,000,001.00 to $5,000,000.00 $6,636.65 for the first $1,000,000.00 plus $4.50 for each additional $1,000.00
or fraction thereof, to and including $5,000,000.00
$5,000,001.00 to and up $9,436.65 for the first $5,000,000.00 plus $3.70 for each additional $1,000.00
or fraction thereof
Plan Review Fee: Multiply 65% (0.65) × the Building Permit Fee (listed above)
Building Permit Surcharge Based on Valuation
Minnesota Statute 326B.148 Surcharge
Total Valuation State Building Permit Surcharge Based on Valuation
$1.00 to $1,000,000.00 equivalent to one-half mill (.0005) of the value
$1,000,001.00 to $2,000,000.00 $500 plus two-fifths mill (.0004) of the value
$2,000,001.00 to $3,000,000.00 $900 plus three-tenths mill (.0003) of the value
$3,000,001.00 to $4,000,000.00 $1,200 plus one-fifth mill (.0002) of the value
$4,000,001.00 to $5,000,000.00 $1,400 plus one-tenth mill (.0001) of the value
$5,000,001.00 to and up $1,500 plus one-twentieth mill (.00005) of the value
Total Fee = Building Permit Fee + Plan Review Fee + Building Permit State Surcharge ***
Other Inspection and Fees:
1. Inspections outside of normal business hours $100.00 per hour (minimum charge 2 hrs) *
2. Re-Inspection Fees $100.00 per hour (minimum charge 2 hrs) *
3. Inspections for which no fee is specifically indicated $100.00 per hour (minimum charge 2 hrs) *
4. Additional plan review required by changes, additions or revisions to plans $100.00 per hour (minimum charge 2 hrs) *
5. For use of outside consultants for plan checking and inspections, or both Actual Costs **
Residential Flat Fee Building Permits
Permits are based on the fees below, plus $1.00 state surcharge.
Permit Type Permit Fee Last Adjusted Comments
Basement Finish $175.00 1/1/2023 Surcharge is based on Valuation
Deck $125.00 1/1/2023 Surcharge is based on Valuation
Demolition – Residential $250.00 $125.00 1/1/2025 Surcharge is based on Valuation
Door(s) $125.00 1/1/2023
Drain Tile $125.00 1/1/2023 Surcharge is based on Valuation
Egress Window(s) - New $125.00 1/1/2023 Surcharge is based on Valuation
Grading / Excavating - Commercial < 1 Acre $225.00
Grading / Excavating - Commercial 1 Acre to 2 Acres $350.00
Grading / Excavating - Commercial 2 Acres and Up $450.00 Per Every 2 Acres
Grading / Excavating - New Residential Development $100.00 Per lot
Grading / Excavating - Residential $100.00
Moving a Building $1,000.00
Pergola/Gazebo $125.00 1/1/2023 Surcharge is based on Valuation
Radon $125.00 1/1/2023
Roofing $125.00 1/1/2023
Siding $125.00 1/1/2023
Solar Photovoltaic (PV) System $175.00 1/1/2023
Swimming Pool – Above Ground $125.00 1/1/2023 Surcharge is based on Valuation
Swimming Pool – Below Ground $175.00 1/1/2023 Surcharge is based on Valuation
Window(s) $125.00 1/1/2023
Updated January 1, 2025 2
Section 2
Electrical Permits
Homeowners and Electrical Contractors: Complete an electrical permit form available from the Building Inspections Division. Add $1.00 for State surcharge to the
total cost of each permit. The fee is the total of the listed fees or the total number of inspection trips × $50.00, whichever is greater.
Residential panel replacement is $110.00, sub panel $50.00
New service of power supply is: Circuits and Feeders:
0 to 300 Amp $55.00 0 to 100 Amp $9.00
400 Amp $71.00 101 to 200 Amp $15.00
Add $16.00 for each additional 100 Amps Add $6.00 for each additional 100 Amps
Minimum Fee: Maximum Fee:
Minimum permit fee is $50.00 plus $1.00 State surcharge. This is for one
inspection only. Minimum fee for rough-in and final inspection is $100.00
plus $1.00 State surcharge.
Maximum fee for single family dwelling or townhouse not over 200 Amps
(No max if service is over 200 Amps) is $200.00 plus $1.00 State surcharge.
Maximum of 2 rough-in’s and 1 final inspection. (Failed inspections are an
additional $50.00 each)
Apartment Buildings:
Fee per unit of an apartment or condominium complex is $90.00. This does not cover service, unit feeders or house panels.
Swimming Pools and Hot Tubs: $100.00 plus circuits at $9.00 each. This includes 2 inspections
Additions, Remodels or Basement Finishes: $100.00 this includes up to 10 circuits and 2 inspections
Residential Accessory Structures: The greater of $55.00 for panel plus $9.00 per circuit of $100.00 for 2 inspections
Traffic Signals: $8.00 per each standard
Street and Parking Lot Lights: $5.00 per each standard
Transformers and Generators: $5.00 up to 10kva, $45.00 11kva to 74kva, $60.00 75kva to 299kva, over 299kva is $165.00
Retrofit Lighting: $0.85 cents per fixture
Sign Transformer or Driver: $9.00 per transformer
Low voltage fire alarm, low voltage heating and
air conditioning control wiring:
$0.85 cents per device
Re-Inspection Fee in addition to all other fees: $50.00
Solar fees:
0kw to 5kw $90.00 5.1kw to 10kw $150.00
10.1kw to 2 kw $225.00 20.1kw to 30kw $300.00
30.1kw to 40kw $375.00 40.1kw and larger $375.00 plus $25.00 for each additional 10kw
Electronic inspection fee for these items only:
Furnace, air conditioning, bath fan, fireplace or receptacle for water heater vent is $40.00.
Refunds must be requested in writing. No refund unless more than the minimum fee. Refund are minus the cities 20% handling fee.
THE PERMIT FEE IS DOUBLED IF THE WORK STARTS BEFORE THE PERMIT IS ISSUED.
Minimum fee permits expire in 6 months.
Permits over the minimum fee and up to $250.00 expire in 1 year.
Commercial Electrical Fees: The fee is 1% of the valuation with a minimum of $125.00 per trip plus the state surcharge of .0005 × valuation
Description Fee Calculation Permit Fee
Re-Inspection fee (in addition to all other fees) $50.00
Investigative fee (working without permit) the fee is doubled
Refunds issued only for permits over: $100.00
Solar fees for PV System
0-5,000 watts $90.00
> 5,000 watts to 10,000 watts $150.00
> 10,000 watts to 20,000 watts $225.00
> 20,000 watts to 30,000 watts $300.00
> 30,000 watts to 40,000 watts $375.00
Additional increments of 10,000 watts $25 (for each additional $10k increment)
Updated January 1, 2025 3
Section 3
Fire Protection
Residential and Commercial Permit Fees
Fee is 1% of the valuation with a minimum of $125.00 and a surcharge of .0005 × valuation. Permit types are listed below.
Permit Type Permit Fee Comments
Installation of Aboveground Storage Tank(s) See Above Updated 1/1/2024
Installation of Underground Storage Tank(s) See Above Updated 1/1/2024
Modification of Aboveground Storage Tank(s) See Above Updated 1/1/2024
Modification of Existing Fire Sprinkler System See Above Updated 1/1/2024
Modification of Existing Fire Suppression System See Above Updated 1/1/2024
Modification of Underground Storage Tank(s) See Above Updated 1/1/2024
New Fire Alarm System See Above Updated 1/1/2024
New Fire Sprinkler System See Above Updated 1/1/2024
New Fire Suppression System See Above Updated 1/1/2024
Removal of Aboveground Storage Tank(s) See Above Updated 1/1/2024
Removal / Abandonment of Underground Storage Tank(s) See Above Updated 1/1/2024
Replacement of Fire Alarm System See Above Updated 1/1/2024
Section 4
Mechanical Permits
Residential Mechanical Permit Fees
Permits are based on the fees below, plus $1.00 state surcharge.
Permit Type Permit Fee Comments
Addition $175.00
Air Conditioner (new or replacement) $75.00
Air Conditioner & Furnace (new or replacement) $75.00
Boiler $75.00
Fireplace – No Gas Line $75.00
Fireplace including Gas Line $125.00
Furnace (new or replacement) $75.00
Garage Heater $125.00
Gas Line – Only $75.00
Geothermal Systems $75.00
New Construction $300.00
Remodel/Alteration $125.00
Replacement/Other $75.00
Swimming Pool Heaters $75.00
Water Heater $75.00
Commercial Heating, Ventilation and A/C Permit Fees
Fee is 1% of the valuation with a minimum of $125.00 and a surcharge of .0005 × valuation
Section 5
Plumbing Permits
Residential Plumbing Permit Fees
Permits are based on the fees below, plus $1.00 state surcharge.
Permit Type Permit Fee Comments
Addition $175.00
Back Flow Prevention Device – Annual Testing per Device $50.00 (administrative fee)
Back Flow Prevention Device – New $75.00 (per device)
Back Flow Prevention Device – Repair $75.00 (per device)
Back Flow Prevention Device – Replacement $75.00 (per device)
New Construction $350.00
Remodel/Alteration $125.00
Water Heater $75.00
Water Softener $75.00
Commercial Flat Fee Plumbing Permits
Permit Type Permit Fee Comments
Back Flow Prevention Device – Annual Testing per Device $50.00 (administrative fee)
Back Flow Prevention Device – New $75.00 (per device)
Back Flow Prevention Device – Repair $75.00 (per device)
Back Flow Prevention Device – Replacement $75.00 (per device)
Commercial Plumbing Permit Fees
Fee is 1% of the valuation with a minimum of $125.00 and a surcharge of .0005 × valuation
Updated January 1, 2025 4
Section 6
Septic Permits
Residential Septic Permit Fees
Permit Type Permit Fee Comments
Abandon Subsurface Sewage Treatment Systems (SSTS) $125.00
Install New Subsurface Sewage Treatment Systems (SSTS) $300.00
Repair Subsurface Sewage Treatment Systems (SSTS) $75.00
Replace Subsurface Sewage Treatment Systems (SSTS) $125.00
ISTS Septic Inspection (performed annually) $40.00 $45.00 Effective 1/1/2025
ISTS Re-Inspection $80.00
Section 7
Sewer & Water Permits
Residential Sewer & Water Permit Fees
Permits are based on the fees below, plus $1.00 state surcharge.
Permit Type Permit Fee Comments
New Outside Sewer Line $75.00
New Outside Water & Sewer Line $125.00
New Outside Water Line $75.00
Open Cut of Road to Tap Main $75.00
Repair Outside Sewer Line $75.00
Repair Outside Water & Sewer Line $125.00
Repair Outside Water Line $75.00
Sewer Tap $175.00
Sewer & Water Tap $225.00
Sewer Re-Inspection Fee $80.00
Water Tap $175.00
Commercial Sewer & Water Permit Fees
Fee is 1% of the valuation with a minimum of $125.00 and a surcharge of .0005 × valuation
Sewer and Water Connection Fees
Buildings or dwellings existing or constructed in the City of Gem Lake must connect to the municipal water and sanitary sewer system so long as it is reasonably
available. Commercial buildings must connect within one (1) year and residential buildings must connect within ten (10) years from the time a connection is available to
any such property.
Metropolitan Council Sewer Availability Charge (SAC) units and fees are established by the Metropolitan Council per state statute MN 473.517. Prior to connecting to
public utilities, the owner or representative must pay the following fees:
Sewer Connection Fees
Dwelling Type Fees Comments
Single Family Dwellings $75.00 Plus SAC per unit (Sewer Changeover Permit from Septic or New Construction)
Two-Family Dwellings $75.00 Plus SAC per unit (Sewer Changeover Permit from Septic or New Construction)
Sewer Availability Charge (SAC) - City $1,000.00 per unit As established by the City
Sewer Availability Charge (SAC) – Met Council $2,485.00 As established by the Metropolitan Council
Water Connection Fees
Dwelling Type Fees Comments
Single Family Dwellings $75.00 Plus WAC per unit (Water Changeover Permit from Well or New Construction)
Two-Family Dwellings $75.00 Plus WAC per unit (Water Changeover Permit from Well or New Construction)
Water Availability Charge (WAC) – Gem Lake $1,500.00 per unit As established by the City
Commercial Sewer & Water Connection Fees
Fee is 1% of the valuation with a minimum of $125.00 and a surcharge of .0005 × valuation, plus SAC and WAC per unit
Section 8
Stormwater
Permit Type Permit Fee Comments
Public – Linear Projects $100.00 Per mile
Public – Stormwater Pond $100.00
Residential – New Home Construction $450.00
Residential – Addition Remodel (excavation less than 1,000 cubic feet) $100.00
Commercial (less than 5 acres) $1,500.00
Commercial (more than 5 acres $2,000.00
Updated January 1, 2025 5
Section 8 9
Zoning Permits
Residential Zoning Permit Fees
Permit Type Permit Fee Comments
Driveway $75.00
Fence $75.00
Patio / Impervious Surface $75.00
Accessory Building < 200 sq. ft. $75.00
Retaining Wall $75.00
Tank Removal $250.00
Commercial Zoning Permit Fees
Permit Type Permit Fee Comments
Driveway/Parking Lot $150.00
Fence $150.00
Retaining Wall $150.00
Sign Permit:
Temporary Sign $50.00 per sign 60 days
Comprehensive Sign Plan $500.00
New Sign for new business $50.00 per sign
New Sign for a Non-Profit No fee
On new stand or existing lighting or Electronic Sign $500.00
Relocation of Sign $100.00 per sign
Replacement of Sign-Same Business $50.00 per sign
Section 9 10
Community Development / Planning
Fee Type Fee Comments
Appeals or Adjustments $100.00, plus $1,000.00 escrow for review
Garden Overlay Permit (IUP) $100.00 Years two and forward
Maps & Photos:
Aerial Photos, laminated $600.00 per photo plus postage
2’ Topographical Map $400.00 – paper plus postage
2’ Topographical Map Set – CD-ROM $400.00 plus postage
Non-Conforming Use Permit $600.00, plus $1,000.00 escrow for review
Planned Unit Development (PUD)
5-10 acres $4,000.00, plus $4,000.00 escrow for review
10 + acres $5,000.00, plus $5,000.00 escrow for review
Requested Comprehensive Plan Amendment $2,000.00, plus $6,000.00 escrow for review
Requested Conditional or Interim Use Permit $275.00
Requested Rezoning of Land/Zoning Ordinance Amendment $200.00, plus $600.00 escrow for review
Zoning Compliance Permit $200.00, plus $1,500.00 escrow for review
Requested Subdivision of Land
Minor Subdivision (2-3 lots) $500.00 Plus $1,000.00 Escrow
Major Subdivision (4 plus lots) $500.00 per lot created Plus $1,000.00 Escrow
Lot combination or lot line adjustment $500.00 Plus $1,000.00 Escrow
Requested Variance $500.00
Zoning Administrator Fee $100.00/hr Minimum 1 Hour
NOTE:
All subdivision of land is subject to a park dedication fee. See the Subdivision Ordinance (Section 5.4) for details
Forms for most of these matters are available on the City of Gem Lake web page at www.gemlakemn.org
Escrow amounts for expenses are used to pay for outside consultants hired by the City to help evaluate items provided for a specific action as well as publication for
public hearings and other such expenses. Excess money not used will be returned to the person who paid the escrow at the end of the project. Expenses that exceed the
escrow amount will be billed to the applicant at the end of the project.
A Late Charge of $35.00 plus 1% per month will be charged if payment for services billed is not paid within 30 days after invoicing. This billing will be updated every
30 days until it is paid.
Updated January 1, 2025 6
Section 10 11
City Sewer and Water Rates
City Sewer Charges Fee Comments
Commercial Sewer User Charge $220.00/SAC unit ($55.00/quarter) Annual (Updated 1/1/2024)
Industrial Sewer User Charge $220.00/SAC unit ($55.00/quarter) Annual (Updated 1/1/2024)
Residential Sewer User Charge $220.00/SAC unit ($55.00/quarter) Annual (Updated 1/1/2024)
Metered Sanitary Sewer Charge $4.08 Per 1,000 gallons
City Sewer and Water Charges (White Bear Lake Connection) Fee Comments
Water Charges
To White Bear Lake $500.00
To Gem Lake WAC Charge $1,000.00
A quarter to Gem Lake plus Water Charge $15.00
Utility Rates Water (White Bear Lake Water)
Water Rates – Base Charge $55.00 $25.00 Per WAC Unit Effective 1/1/2025
Volume (Usage Charge)
1-6,000 gallons $14.25 Flat Fee
6,001-20,250 gallons 1-15,000 gallons $2.40 $5.25 Per 750 gallons Effective 1/1/2025
20,251-56,250 gallons 15,0001-25,000 gallons $2.50 $6.60 Per 750 gallons Effective 1/1/2025
Over 56,251 gallons Over 25,001 gallons $2.60 $8.25 Per 750 gallons Effective 1/1/2025
Water State Surcharge $2.43
State Sales Tax (on city water usage, commercial only) 7.875% 8.38% Effective 1/1/2025
Utility Rates Sewer
Sewer Rates
Base Rate $55.00 Per SAC Unit
1-6,000 gallons $40.40 Flat Fee
Over 6,000 gallons $5.05 Per 750 gallons
City Sewer and Water Charges (Vadnais Heights Connection) Fee Comments
Utility Rates Water (Vadnais Heights Water)
Water Rates – Base Charge $55.00 $25.00 Per WAC Unit Effective 1/1/2025
Volume (Usage Charge)
1-15,000 gallons $8.10 $7.00 Per 1,000 gallons Effective 1/1/2025
15,001-25,000 gallons $10.15 $8.75 Per 1,000 gallons Effective 1/1/2025
Over 25,001 gallons $12.75 $11.00 Per 1,000 gallons Effective 1/1/2025
Irrigation Account
Base Rate $55.00 $25.00 Effective 1/1/2025
Over 50,000 gallons $10.75 $9.50 Per 1,000 gallons Effective 1/1/2025
Water State Surcharge $2.43
State Sales Tax (on city water usage, commercial only) 7.875% 8.38% Effective 1/1/2025
Water inspection Charges $25.00
Utility Rates Sewer
Sewer Rates
Base Rate $55.00 Per SAC Unit
Volume (Usage) charge per 1,000 gallons $10.00 $7.00 Effective 1/1/2025
Winter Usage – 6,000 gallon minimum
NOTE: Sewer use charges not paid within 30 days after the due date will be charged the following services charges which are added to amount due:
Residential: 10% of the amount due in each billing period (billing period is every three months)
Commercial / Industrial: 10% per month if not paid within one month after it is due
If 2 quarters of sewer charges (1/2 year) have not been paid when due, or if over $100.00 of sewer charges are overdue, then a penalty charge of $25.00 for up to
$250.00 in arrears or $50.00 for amounts greater than $250.00 will be added to the amount due.
Delinquent Utility Administrative Charge:
Any utility fees 30 days or more delinquent as of July 31st of each year shall be certified to the assessment rolls of the Ramsey County Auditor for payment along with
the property taxes, and the City is authorized to collect an administrative charge to perform this service.
Administrative Charge:
$50.00 per account
Updated January 1, 2025 7
Section 11 12
City Licenses
Alcohol Licenses Fee Comments
3.2 Malt Liquor
3.2 Malt Liquor On-Sale (including Brew Pup On-Sale Malt) $2,000.00 Annually
3.2 Malt Liquor Sunday On-Sale $200.00 Annually, State Maximum (M.S. 340A.504)
3.2 Malt Liquor Off-Sale (including Brewer Off-Sale Malt) $200.00 Annually
Intoxicating
Liquor On-Sale (including Brew Pub On-Sale, Brewer Taproom
Microdistiller On-Sale) $2,000.00 Annually, this fee applies to combination on-sale/off-sale
intoxicating liquor licenses
Liquor Sunday On-Sale $200.00 Annually, State Maximum (M.S. 340A.504)
Liquor Off-Sale (including Microdistiller Off-Sale Liquor) $200.00 Annually, State Maximum is $240.00 (M.S. 340A.408, subd. 3)
Golf Course, Wine, Culinary Classes
9-Month Golf Course Liquor On-Sale $1,500.00 Annually
9-Month Golf Course Liquor Sunday On-Sale $150.00 Annually
Wine On-Sale $1,000.00 Annually, (M.S. 340A.408, subd. 2(c))
Culinary Class Limited On-Sale $200.00
Temporary
One Day Consumption and Display Permits $25.00 State Maximum (M.S. 340A414s subd. 9)
On-Sale Intoxicating Liquor $75.00
3.2 Malt Liquor $25.00
Off-Sale Wine $75.00
Brewer On-Sale Intoxicating Liquor $75.00
Microdistiller On-Sale Intoxicating Liquor $75.00
Investigation Fee for New On-Sale Liquor Actual Cost of Investigation, up to $10,000.
Business Licenses Fee Comments
Adult Use $5,000.00 Annually
Adult Use Investigation of License $2,000.00
Adult Use Change of Owner/Officer $500.00
Adult Use Origination Fee $2,000.00
Business License $100.00 Annually
Kennel License (Business Boarding Kennel) $300.00 Annually
Pawnbroker License $5,000.00 Annually
Pawnbroker License Investigation Fee $500.00/hr Minimum 1 hour
Peddlers, Solicitors and Transient Merchants Annual $100.00
Peddlers, Solicitors and Transient Merchants 1-14 Days $50.00
Peddlers, Solicitors and Transient Merchants Background $50.00 Up to two people, then $20 each additional person
Tobacco and Related Products Licenses Fee Comments
Edible Cannabinoid Products License $125.00 Annually
Edible Cannabinoid Products Application and Background $500.00 Initial Request and when a new owner is brought in
Tobacco $200.00 Annually
Animal Licenses Fee Comments
Chicken/Fowl Keeping Up to 5 Chickens $25.00
Chicken/Fowl Keeping Up to 5 Chickens - Renewal $15.00 Annually
Chicken/Fowl Keeping Up to 25 Chickens $50.00
Chicken/Fowl Keeping Up to 25 Chickens - Renewal $15.00 Annually
Dog License New $10.00 Per Dog (Maximum of 3)
Dog License Renewal $10.00 Annually Per Dog (Maximum of 3)
Dog License Lost/Replacement Tag $5.00
Dog License Potentially Dangerous Dog Fee $120.00 Annually, Plus $10.00 Registration Fee
Dog License Dangerous Dog Fee $500.00 Annually, Plus $10.00 Registration Fee
Pigeon Keeping License $100.00 Annually
Stable License Personal Stable – three or less animals $50.00 Annually
Stable License Unlimited Stable – four or more animals $85.00 Annually
Contractor Licenses (If not licensed with the State) Fee Comments
Automatic Underground Sprinkler System Installer $100.00 Annually
Blacktopping & Cement (City Roads) $100.00 Annually
Commercial General Construction $100.00 Annually
Demolition $100.00 Annually
Excavating & Grading $100.00 Annually
Fence $100.00 Annually
Mechanical $100.00 Annually
Outside Sewer & Water Installation $100.00 Annually
Sign $100.00 Annually
Specialty Contractor $100.00 Annually
Tree/Trimming Removal $100.00 Annually
Updated January 1, 2025 8
Rental Licenses Fee Comments
Single Family (House, Condo, Townhouse) $100.00 Annually
Two-Family (Duplex) $50.00/unit Annually
Miscellaneous City Licenses Fee Comments
Amusement Devices $50.00 Per Device
Apartment Unit License $200.00 Plus $25.00 per unit over 10. Annually
Archery Hunting Permit $100.00 Plus $500.00 Escrow
Assisted Living License $200.00 Annually
Charitable Gambling Investigation Fee $100.00/hr Minimum 1 hour
Golf Cart Permit (for use on City roads) $30.00 Annually
Home Occupation Permit $100.00 Annually
Nursing Home License $200.00 Annually
Outdoor Entertainment Fee $5,000.00 Per event held by business w/ liquor license plus $5,000.00 escrow
Utility Permit for Work in Right-of-Way City Area $200.00 Per Request
Section 12 13
Miscellaneous
Administrative Offenses Fee Comments
Penalties for Alcohol, Tobacco, and Nicotine Sales
Purchase, Possession $50.00 Issued by White Bear Lake Police Dept.
Underage Consumption $50.00 Issued by White Bear Lake Police Dept.
Lending ID to Underage Person $100.00 Issued by White Bear Lake Police Dept.
License Holder, First Offense $150.00 Issued by White Bear Lake Police Dept.
License Holder, Second Offense Within 12 Months $275.00 Issued by White Bear Lake Police Dept.
License Holder, Third Offense Within 18 Months $500.00 Issued by White Bear Lake Police Dept.
Other Alcohol, Tobacco, and Nicotine Related Offenses $100.00 Issued by White Bear Lake Police Dept.
Penalties for Edible Cannabinoid Products
Underage Consumption $50.00 Issued by White Bear Lake Police Dept.
Lending ID to Underage Person $100.00 Issued by White Bear Lake Police Dept.
License Holder, First Offense $150.00 Issued by White Bear Lake Police Dept.
License Holder, Second Offense Within 12 Months $275.00 Issued by White Bear Lake Police Dept.
Other Edible Cannabinoid-Related Offenses $100.00 Issued by White Bear Lake Police Dept.
False Alarm User Fees
4-7 False Alarms $50.00/occurrence In one (1) calendar year Jan1 – Dec 31
8 plus False Alarms $150.00/occurrence In one (1) calendar year Jan1 – Dec 31
Heritage Hall Room Rental Fees Fee Comments
Heritage Hall Rental Fees – Gem Lake & WBT Residents
Large Conference Room (Mon-Thur Evenings)
Room Fee $25.00/hr (minimum 2 hours) Free during normal business hours
Cleaning/Staffing Fee $20.00/hr (minimum 2 hours)
Refundable Deposit $150.00
Large Conference Room (Fri-Sun)
Room Fee $40.00/hr (minimum 2 hours)
Cleaning/Staffing Fee $20.00/hr (minimum 2 hours)
Refundable Deposit $150.00
Small Conference Room (Mon-Thur Evenings)
Room Fee $15.00/hr (minimum 2 hours) Free during normal business hours
Cleaning/Staffing Fee $20.00/hr (minimum 2 hours)
Refundable Deposit $50.00
Small Conference Room (Fri-Sun)
Room Fee $25.00/hr (minimum 2 hours)
Cleaning/Staffing Fee $20.00/hr (minimum 2 hours)
Refundable Deposit $50.00
Heritage Hall Rental Fees – Non-Residents
Large Conference Room (Mon-Thur Evenings)
Room Fee $50.00/hr (minimum 2 hours) $10 discount during normal business hours
Cleaning/Staffing Fee $25.00/hr (minimum 2 hours)
Refundable Deposit $150.00
Large Conference Room (Fri-Sun)
Room Fee $75.00/hr (minimum 2 hours)
Cleaning/Staffing Fee $25.00/hr (minimum 2 hours)
Refundable Deposit $150.00
Small Conference Room (Mon-Thur Evenings)
Room Fee $30.00/hr (minimum 2 hours) $5 discount during normal business hours
Cleaning/Staffing Fee $25.00/hr (minimum 2 hours)
Refundable Deposit $50.00
Small Conference Room (Fri-Sun)
Room Fee $50.00/hr (minimum 2 hours)
Cleaning/Staffing Fee $25.00/hr (minimum 2 hours)
Refundable Deposit $50.00
Updated January 1, 2025 9
Administration Fee Comments
Administrative Charge $50.00
Copying Documents
1 to 100 Pages $0.25/page MN Statutes, Section 13.03
1 to 100 Pages – Double Sided $0.50/page MN Statutes, Section 13.03
Over 100 Pages Actual Cost of Data Collection & Copies MN Statutes, Section 13.03
Document Research $100.00/hr Minimum 15 minutes
Mailing (Postage) and Packaging of Documents and Plans $40.00
Property Assessment and Searches
Property Assessment Searches $50.00 Per Address/PIN
If needed within 24 Hours $100.00 Per Address/PIN
Return Check Charges $30.00
Use of City Professional Services
Outside Consultants (Planner, Engineer, Attorney, etc.) Actual Cost to the City
Zoning Administrator Actual Cost to the City Minimum 1 hour
Miscellaneous Fees Fee Comments
Burning Permit Refer to the City of White Bear Lake page for permit and fees
Comprehensive Plan, Local Water Management Plan, Water
Distribution or Sewer Plan $200.00 Per Document plus Postage
City Codes or Ordinances As indicated on the front page of said document
Land Mining (400 yards or more) $2,500.00, plus $3,000.00 escrow for review
Tree & Vegetation Permits When a building permit has not been issued
Per Development/Subdivision $1,500.00
Escrow for Review $3,000.00
Per Building Site $250.00
Escrow for Review $750.00
White Bear Township Fees for Services to the City of Gem Lake
Flat rate of $95.00 per hour for all services (Accounting Clerk/Receptionist, Building Inspector, Clerk Treasurer, Finance Analyst and Officer, Para Legal Secretary,
Planner, Secretary Receptionist, Public Works Director and all public works staff)
Section 13 14
Other Inspections & Fees
Fee Type Fee Comments
Building Plan Check Fee 65% of Building Permit Fee
Building Plan Check Fee for Similar Plans 25% of Building Permit Fee
Plan Check Fee for Decks / Pergola / Gazebo $50.00
Street Maintenance Escrow – New Residential Construction $800.00
Street Maintenance Escrow – New, Expansion or Addition for Commercial Buildings $5,000.00
Erosion Control Escrow – Residential Construction $1,200.00
Erosion Control Escrow – Commercial $5,000.00
Soil Erosion Control Inspection $200.00
Fire Inspections $100.00 per unit Includes follow-up
Inspections Outside of Normal Business Hours $100.00/hr Min Charge 2 Hrs
Re-inspection Fees $100.00/hr Min Charge 2 Hrs
Investigation Fee Up to the value of the permit with a min of $95.00
State Surcharge – Fixed Fee Permit $1.00
State Surcharge 1,000,000 or less .0005 × Valuation
Refund Policy
Request for refund must be in writing within 60 days of permit issuance. No more than 50% of the permit fee will be refunded. No refunds for plan review fees. The
State Surcharge is 100% refundable. See the Electrical Permits section for information on electrical permit refunds.
CITY OF GEM LAKE
Heritage Hall
4200 Otter Lake Road | Gem Lake, MN 55110
651-747-2790/92 | 651-747-2795 (fax)
E-mail city@gemlakemn.org
2025
Gem Lake City Council and Planning Commission
Meeting Schedule
January
01/13/2025
01/14/2025
01/21/2025
City Council Workshop – 7 p.m.
Planning Commission Meeting – 7 p.m.
City Council Meeting – 7 p.m.
July
07/08/2025
07/14/2025
07/15/2025
Planning Commission Meeting – 7 p.m.
City Council Workshop – 7 p.m.
City Council Meeting – 7 p.m.
February
02/10/2025
02/11/2025
02/18/2025
City Council Workshop – 7 p.m.
Planning Commission Meeting – 7 p.m.
City Council Meeting – 7 p.m.
August
08/11/2025
08/12/2025
08/19/2025
City Council Workshop – 7 p.m.
Planning Commission Meeting – 7 p.m.
City Council Meeting – 7 p.m.
March
03/10/2025
03/11/2025
03/18/2025
City Council Workshop – 7 p.m.
Planning Commission Meeting – 7 p.m.
City Council Meeting – 7 p.m.
September
09/08/2025
09/09/2025
09/16/2025
City Council Workshop – 7 p.m.
Planning Commission Meeting – 7 p.m.
City Council Meeting – 7 p.m.
April
04/08/2025
04/14/2025
04/15/2025
Planning Commission Meeting – 7 p.m.
City Council Workshop – 7 p.m.
City Council Meeting – 7 p.m.
October
10/13/2025
10/14/2025
10/21/2025
City Council Workshop – 7 p.m.
Planning Commission Meeting – 7 p.m.
City Council Meeting – 7 p.m.
May
05/12/2025
05/13/2025
05/20/2025
City Council Workshop – 7 p.m.
Planning Commission Meeting – 7 p.m.
City Council Meeting – 7 p.m.
November
11/10/2025
11/11/2025
11/18/2025
City Council Workshop – 7 p.m.
Planning Commission Meeting – 7 p.m.
City Council Meeting – 7 p.m.
June
06/09/2025
06/10/2025
06/17/2025
City Council Workshop – 7 p.m.
Planning Commission Meeting – 7 p.m.
City Council Meeting – 7 p.m.
December
12/08/2025
12/09/2025
12/16/2025
City Council Workshop – 7 p.m.
Planning Commission Meeting – 7 p.m.
City Council Meeting – 7 p.m.
Gem Lake Heritage Hall
Scheduled Office Closures
January
01/01/2025
01/20/2025
New Year’s Day (Monday)
Martin Luther King Jr. Day (Monday)
July
07/04/2025
Independence Day (Friday)
February
02/17/2025
President’s Day (Monday)
August
March
September
09/01/2025
Labor Day (Monday)
April
October
May
05/26/2025
Memorial Day (Monday)
November
11/11/2025
11/27/2025
11/28/2025
Veteran’s Day (Tuesday)
Thanksgiving (Thursday)
Day After Thanksgiving (Friday)
June
06/19/2025
Juneteenth (Thursday)
December
12/24/2025
12/25/2025
Christmas Eve (Wednesday)
Christmas Day (Thursday)
2025 Cost of Living Adjustment.
While a cost of living (COLA) increase is not guaranteed each year, the 2025 budget includes a
5% COLA adjustment for the City Clerk. The Social Security COLA for 2025 is 2.5%, while the
Minnesota COLA is currently estimated at 3.2%. The current inflation rate is estimated at 2.6%.
The action tonight is to discuss a possible COLA increase for 2025 to be effective with the first
payroll cycle in January 2025.
Marriott Guestroom Reservations and AMBO Group Rate
All guest rooms are two-room suites. AMBO group-rate reservations are available through January 20,
2025. The AMBO Group Rate is $139 per day plus applicable taxes and is available for the dates of the
Institute, starting Sunday, February 9, 2025, and ending Friday, February 14, 2025.
Reserve your room on-line (Preferred):
Or, call the reservation line, 1.877.303.1681, and request the Group Rate for the AMBO Conference.
Registration Information
Registration is Online Only: Register at www.iccsafe.org/RegionIII.
IMPORTANT! Registration Closes: Monday, February 3, 2025, the week prior to the event.
Walk-In Registration: Walk-in registration (as classroom space allows) opens onsite Monday, February 10,
2025, at 7 am.
Daily Registration Rates:
The on-site registration includes continental breakfast, breaks, and lunch.
Registration closes Monday, February 3, 2025.
Daily Rate: $235 each day for one, two or three days.
Multi-Day Discount: $200 for each day for four or five days.
Early-Bird Rate: $200 per day if registered by Monday, January 13, 2025.
Walk-In Rate: $250 per day. Popular sessions may fill and may close early.
Cancellation/Refund Policy and Point-of-Contact for Questions: Submit cancellation and refund
requests by email to learn@iccsafe.org. For registration questions, email learn@iccsafe.org or call ICC at
888.422.7233, extension 33821.
Chapter President’s Special: ICC Chapter Presidents may take advantage of a complimentary day of
attendance at the Institute. Contact Jerry Backlund, AMBO Chair, at jbacklund@hastingsmn.gov.
Scholarships: Six 1-day scholarships for Interns or Minnesota BIT program participants are available.
Contact Jerry Backlund, AMBO Chair, at jbacklund@hastingsmn.gov for more details.
Special Events
AMBO General Membership Meeting
The AMBO General Membership Meeting will be after class on Monday, February 10. All are welcome. Plan to
attend! Location to be announced.
Trade Show
Wednesday is “Trade Show Day.” Vendors from throughout the area will showcase their products and provide
timely and relevant information. Visit participating vendors and welcome them to the Institute.
ICC Resource Center
The ICC Resource Center will be on-site throughout the day on Wednesday and on Thursday with a wide
assortment of Code books as well as ICC merchandise. Check it out!
ICC Region III Chapter Meeting
The Region III Chapter of ICC will hold their annual membership meeting on Wednesday during lunch.
Location to be announced.
AMBO Board Meeting
The AMBO Board of Directors will hold an on-site Board Meeting. Time and Location to be determined.
We look forward to seeing new faces and renewing past acquaintances
at this unique, networking and training opportunity!
2025 ICC Upper Great Plains Region III Educational Institute | www.iccsafe.org/RegionIII | 3
TRACK 4 – BUILDING: ESSENTIALS TO KNOW
MONDAY 2/10/2025
Practical Energy Examples for Plan Review Session 541
Submittal and Field Inspection
What should I be providing on the plans and what should I be
looking for when reviewing a residential or commercial project
to get the desired results in the field by the contractors and
inspectors for energy compliance? We are going to review these
questions with examples from plans and pictures from the field,
both good and maybe not so good.
Instructor: Gil Rossmiller (Shums Coda)ESDAY 2/14/2023
TUESDAY 2/11/2025
2021 IBC Building Classifications Session 542
This class addresses the key issues of the 2021 International
Building Code (IBC) regarding the proper classification of
buildings. The process for correctly evaluating a building
for code compliance relies on a systematic approach to the
determination of occupancy classification and construction
type. Everything starts with the correct building classification!
A clear understanding of the classification process provides
the groundwork for the proper application of many other
important code provisions. Participants will be able to assign the
appropriate occupancy classification, use Table 601 to assist in
building classification, and gain an understanding of the varied
provisions of Chapter 5 regarding allowable building heights and
areas.
Instructor: Doug Thornburg (ICC)
WEDNESDAY 2/12/2025
Single-Family Homes from Application Session 543
to Occupancy
Construction of single-family, detached homes is quite a
process. From planning to application to execution to inspection,
there are many steps along the way. Like a dance, a beautiful
performance comes from smooth steps timed by everyone in the
group. Mutual understanding and respect for each professional
involved and a good grasp of the choreography helps ensure
no one trips up. Learn the steps of building a new home in this
brand-new class. No formal wear required!
Instructor: Glenn Mathewson (BuildingCodeCollege.com)
THURSDAY 2/13/2025
Deck Design and Plan Review Session 544
New prescriptive deck design codes have been developed and
fine-tuned since the 2015 edition, with more developments on
the horizon. Learn all the details and design flexibility in the 2021
IRC for deck construction from someone that was part of their
development. This course will take you through a sample deck
plan review that will capture a broad extent of what Section R507
can offer your community.
Instructor: Glenn Mathewson (BuildingCodeCollege.com)
FRIDAY 2/14/2025
IBC Multi-Family Construction Session 545
Overview of the requirements for multi- family dwellings in the
International Building Code. Type V-A construction may be the
most difficult type of construction to build a structure by. This
seminar discusses the design, construction and inspection of
Group R-2 occupancies including, building planning, fire-resistive
rated construction, fire protection requirements and means of
egress requirements.
Instructor: Gil Rossmiller (Shums Coda)
All classes are on-site with a select few that are also Virtual – V .
To Attend the Annual
Membership Meeting
Wednesday During Lunch
Location to be Announced
Region III
INVITES YOU
2025 ICC Upper Great Plains Region III Educational Institute | www.iccsafe.org/RegionIII | 8