HomeMy WebLinkAbout2018 Adopted Budget2018
BUDGET
Adopted By City Council'1'112112017
Table of Contents
How to. Read the Budget. . .......................................... 1
Budget Message... ..................... ....... ........... j 2
Fund Structure and Basis of Budgeting ...... : .:................. 3
Budget Summary......._ ........... 5
General Fund ....... .,............ 7
Special Revenue Funds ................................. ...:....:...... 29
Debt Service Funds ................................................... 33
Capital Improvement Funds ........ .........................:...... 43
Enterprise Funds .,...........................................53
Appendix ............:......:....:.. 57
Glossary of Terris ....,.._.......... .64
HOW TO READ THE BUDGET
The budget.document serves two distinct purposes. One purpose is to present the City Council
Members, residents and other interested readers, concise and readable information about. City of Gem
Lake. The other purpose is to provide management of the City with a financial. and operating plan that
conforms to the City's accounting system.
The.6udget Message provides an. overview of the key policy issues and programs in the budget; and
presents. major areas of emphasis.
The: Schedules and. Summaries provide the heart of the document as an operating and financial plan.
The General Fund and Special Revenue Funds section. contains revenue and expenditure summaries.
It also provides detail revenue and expenditure information, department descriptions, staffing levels,
service level objectives and prior year accomplishments. for all departments.
The Debt Service Funds section contains information about the resources accumulated for the
payment of general long -terns debt principal and interest.
The Capital Improvement Funds section contairis revenue and expenditure information about the
various construction projects within the Township.
The Enterprise Funds section contains revenue and expenditure.summaries for all Enterprise Funds. It
also provides detail revenue and expenditure information, department descriptions, staffing levels,
service level objections and prior year accomplishments for all departments within each Enterprise
Fund.
The. Appendix section includes other important financial and City information, such as, City statistics,
description of the property tax system, and a glossary of terms.
City Council Members, Citizens and Others:
It is my privilege to present.the 2018 budget for the:City of Gem Lake. This. budget, as adopted by the
City Council identifies how the City resources will be spent in 2018. This budget is the City's financial
management plan and has been designed to be responsive to public service demands and. for carrying
out services. over the coming year. The 20.18 budget is the result of sound financial management, and
affords some protection for the future operation of the City. It is the City's intent to submit and manage
the budget in the most open and straightforward manner possible, which will allow consistent and
careful management of all resources. The City continually faces many challenges, which draw upon
the resources and value judgmerits of all of us.
The City budget focus has been to maintain services provided' and existing infrastructure. Public safety
remains a priority for'the City and this budget includes expenditures to switch the City's law
enforcement from Ramsey County Sheriffs Department to the City of White Bear Police. Department,
which maintains services but lowers the cost. Also for 2018 the City has included in the budget
$10,000 for updating and filing the City's IViS4 Report (storm watermanagement plan) to the State and
$50,000 to -complete the update to the City's Comprehensive Plan. The ice and Snow Removal budget
was increased to reflect past expenditure.. levels.. Finally, $20,000 is being budgeted to fund future.
capital projects in the City.
On the revenue. side, the largest revenue source is property taxes,. which make up almost 87.2% of
total revenues for the City. The City in the past had used. reserves to help fund General Fund
operations and maintain the lowest possible tax levy. In 2016, $80,000 of reserves were used for this
purpose. In 2017, there were no reserves available to fund 2017 operations and reduce the property
tax levy and no reserves are planned to be used in 20.18.
The 2018 property tax levy is increased. 3.27% and the City's tax capacity also increase 7.2% which
results in a tax rate of 39.3.35% compared to 41.111 °/fl in 2017.. Based on this most residents would
see an increase in their City property tax bills from 2017 to 2018.
As 2018 unfolds, the City is well positioned to meet current and future challenges through sound fiscal
management. It is. our hope this budget will meet the expectationsand need of Gem Lake residents.
My sincere thanks are extended to the City Council. for their time and effort in the preparation of this
document.
Respectfully,
Tom Kelly
City Treasurer
2
FUND STRUCTURE AND BUDGET BASIS.
The financial structure of City of Gem Lake is similar to other governments with the use of funds.
Funds are the control structures that ensure that public moneys are spent only for those purposes
authorized and within amounts authorized. Funds.are established to account for different types of
activities and legal restrictions that are associated with a particular government function. The
Governmental Accounting Standards Board (GASB) defines a fund as,
A fiscal and accounting entity with a self -balancing set of accounts recording cash and other
financial resources, together with all related liabilities and residual.equities or balances, and
changes therein, which are segregated for the purpose of carrying on specific activities or
attaining certain objectives in accordance with special regulations, restrictions, or limitations.
All of the. funds used by the City must be classified into one of.seven "fund types." Four of these fund
types are used to account. for the City's "governmental -type" activities and are known. as "governmental
funds." Two of these fund types are used to account for a government's "business -types activities and
are known as "proprietary funds." .Finally, the seventh fund type is reserved for a government's
"fiduciary activities." The. City currently.does not operate: any fiduciary activities.
Governmental Fund types are used to account for govemmental-type activities. These are the
General Fund, Special Revenue Funds, Debt Service Funds, and Capital Projects Funds.
The General Fund is used to account for most of the day-to-day operations of the City, which are
financed from: property taxes and other general revenues.. Activities .financed by the General Fund.are
those not. accounted for in other funds. There can only be one General Fund.
Special Revenue Funds are used to account for revenues derived from specific taxes or other
earmarked revenue sources, which, by law, ;are designated to finance particularfunctions, or activities
of the City and whlch therefore cannot be. diverted to other uses,. The. Special Revenue Funds the City
operates are the Park and. Playground Fund, which was established to purchase and.develop parks
and trails in the City through the.collection of park dedication fees on new developments or building
permits and new for 2015 is.a fund to account for possible..grants the City may apply for to help
redevelop its. commercial district.
Debt Service Funds are used to account for the payment of interest. and principal on general and
special obligation debts other than debt issued for and serviced by a governmental enterprise.
The Capital Projects Funds account for all resources used for the acquisition and/or construction of
capital equipment and facilities except. those financed by Enterprise and Internal Service Funds.
Two Proprietary. Fund Types are used to account for the City's business -type activities. These are
the Enterprise Funds and the Internal. ServiceFunds.
The City's only Enterprise Fund is the Sewer Operating Fund.. This fund is used to account for the
acquisition, operation and maintenance of these facilities and services, which are entirely or
predominantly self -supported., by user charges. The. operations of the Sewer Operating Fund are
accounted for in such a manner as to show a profit or loss similar to private enterprises.
Internal Service. Funds are used to accountfor the financing of goods and services provided by one.
department to other departments of the City, on a cost -reimbursement basis. The City of Gem Lake
does riot have any Internal Service Funds.
Fiduciary Funds. are used when a government holds or manages financial resources in an agent or
fiduciary capacity. The City of Gem Lake does not operate any of these funds at the current time.
The Budget Basis used by the City of Gem Lake is the modified accrual basis of accounting for
governmental fund types (for example;. the General Fund, Special Revenue Funds, Debt. Service and
Capital Project Funds). Under this accounting method, revenues are recognized in the accounting
period in which they become available and measurable. Available means collectible within the current
period or soon enough thereafter to be used to pay liabilities of the current period.. Expenditures are
recognized in the period in which the fund liability is incurred, except for unmatured interest on general
long-term debt, which is.recognized when due.
Enterprise Funds. use the accrual basis of accounting. Under the accrual basis, revenues are
recognized when they are measurable and earned. Expenses are recognized in the period incurred, if
measurable. Th.e.budget basis for Enterprise and Internal Service Funds. 1s.also the accrual basis. with
the exceptions noted below.
The.City's Comprehensive Annual Financial Report (CAFR) shows the status of the City's finances on
the basis of. "generally accepted accounting principles. tGAAPj. This conforms to the way the City
prepares its budget.
The CAFR shows fund expenditures on tooth a GAAP basis and budget basis forcomparisonpurposes.
_. .
BUDGET PROCESS
The. budget process begins in August with the City%Treasurer developing a draft budget. The Mayor
and Treasurer then meet in late August or early September to refine the draft budget. It is this budget
that is presented to the full City Council in a workshop session in early September. It is from this
workshop that a preliminary tax levy is presented.and adopted no later than September.30'h of each
year. Once adopted the preliminary levy is certified.to Ramsey County. Over the next few months the
Mayor and Treasurer develop a final draft.budget.and tax levy, which again is presented to the full City
Council for review in November. From the meeting a final budget and tax levy is developed and
presented at a public gearing in November. After the public hearing the City Council votes to approve
the budget and adopt the final property tax levy. In. late December the final levy is certified to the.
County Auditor. During the fiscal year line items may be overspent as long as the total activity budget
is not overspent. The Mayor can recommend changes for activities' budget to the City Council. The
Council can than approve -or disapprove the change, in the form of a budget amendment. Only with the
City Council approval can an activity be overspent and only if funding is available. However, the
property tax levy.cannot be amended.
M
2018 BUDGET SUMMARY
BUDGE T SUM MARY F3Y RJND TYPE
REVENUE BUDGET
11/21/2017
1112112017
2015
2016
2017
11/21/17
2018
%
ACCOUNT DESCRIPTION
ACTUAL
ACTUAL
ADOPTED
ACTUAL
ADOPTED
CHANGE
GENERAL FUND
$325,836
$295,521
$419.976
$259,866
$423,247
0.78°%
SPECAL REVENUE FUNDS
337
410
345
215
475
37.68%
DEBT SERVICE FUNDS
866,025
85,i58
76,494
42,629
86,104
12,56 %
CAPITAL IMPROVEVENT FUNDS
645
61,936
63,570
19,088
79,270
24.70°%
ENTERPRISE FUNDS
69,081
47,868
57,097
41,253
47,710
-16.44%
TOTAL REVENUES
$1.261,924
$490.893
$617,482
$363,051
$636,806
3.13°%
EXPENDITURE BUDGET
GBARAL FUND
5386,989
$342,460
$419,976
$295,228
$423,247
0.78%
SPECIAL REVENUE FUNS
0
0
0
0
0
0.00°%
DEBT SERVICE FUNDS
77,888
780,421
77,055
89,505
76,305
-0.97%
CAPITAL OVIPROVEMENIT FUNDS
101,506
323,988
0
3,679
0
562.00%
E rBRPRISEFUNDS
50,205
41,260
68,855
28,901
70,525
2.43°%
TOTAL EXPENDITURES
$616,588
$1,488,129
$565,886
$417,313
$570,077
0.74%
FUND BALANCE- dANUARY 1
$886,433
$1.544,226
S559,447
$559,447
$505,185
EXCESS REVENUE OVER EXPENiDMJRES
$645,336
[$997,236]
$51,596
($54,262)
$66,729
INFRASTRUCTURE CHANGES
$12,457
$12,457
$12,500
$0
$12,500
FUND BALANCE- DECREER 31
$1,544,226
$559,447
$623,543
$505,185
$584,414-6.28710
2018 ADOPTED REVENUES BY FUND TYPE
ENTERPRISE FUNS
8%
GENERAL FUND
IMPROVEMENT
FUNDS
1245
5
SPECIAL REVENUE
FUNDS
0%
SERVICE
UNDS
14%
2018 ADOPTED BUDGETED EXPENDITURES BY FUND TYPE
Enterprise Funds
12.2%
Spacial Revenue Funds
0%
i
GENERAL FUND SUMMARY
FUND DESCRIPTION:
The General Fund accounts for the ordinary operations of the City, which are financed from taxes and
other general revenues, which are not accounted for in another fund, The modified accrual basis of
accounting is used in the General Fund. That is, expenditures are recorded at the time liabilities are
incurred and revenues are recorded when received.
BUDGET SUMMARY:
Property taxes are the largest revenue source, with the general government department as the largest
expenditure area planned for 2018. The 2018 General Fund budget of $423,247 is a 0.78% increase
over the City's 2017 budget and is a balanced budget. The graphs below and on the next page
demonstrate the percentage breakdown of budgeted revenues by classification and expenditure by
department. Page 10 also shows this information numerically.
Public jAlnrlrc
.'$36,.
Public Safety
$96,750
2018 Expenditures By Department
Operating
Transfers
$20,000
General
i
Government
$270,197
0
2018 REVENUES BY CLASSIFICATION
LICENSES & PERMITS
7 37%
INTERGOVERNME14TAL
REVENUES
2.01%
CKARGES FOR
SERVICES
0.90%
FINIS & FORFEITS
PROPERTY TAXES 0 71%
8714%
MISCELLANEOUS
1.77%
GENERAL FUND BUDGET 5UM MARY BY ACTIVITY
REVENUES BY CLASSIFICATION
2015
ACTUAL
2.016
ACTUAL.
11121/2017
.2017
ADOPTED
11/21117
ACTUAL
/1121/2017
2018
ADOPTED
%
CHANGE
PROPERTY TAXES
$202,511
$223,118 '
$363,294
$1.91025
$369,252 :
1.6.40/6
LICENSES & PERMFfS
33,620
31.,857
30,000
40,725
31,200
4.oO%.
INTERGOVERNMENTAL REVENUES
19;320
9,796
12,489
13,452
8,500
-31.94°%
CHARGES.FORSERVICES
14,303
71158
4,803
7,011:
3,800
-2038%
FINES & FORFEITS
.2,182
3,211
31000
2,987 :
3,000
0.00%
MISCELLANEOUS
53,900
20,383
6,390
4,716:
7,495
1T.29%,
TOTAL REVENUES
$325,836
$295,521 '
$41919.76
$259;866
$423,247 '
0:78°/°:
EXPENDITURES BY DEPARTMENT
GENERAL.GOVERNMENT
CITY COUNCIL
$0,052
$1.0,783
$9,074
$7,780
$9;574 :
5.51 °I°
GENERAL GOVERNMENT
48,970 '.
53,060
5.B,8915 ;
44,388 '
59,823
1:57%
LEGAL S2RVICES
19,139 '
28,336
22,000
24,691
42;500
93.186/6
ELECTIONS
17;746 ,'
61156
7,02.6 ;
4;786
8,850
25..96°%
FINANCIAL ADMNISTRATION
31,092 .
35,742 `
36,500 .
281502 '.
35,550
-2:60°%`
PLAI+NNG &ZONNG
27,626
26;846 '
91,550 `
40,053
88,g50 :
-3:I32°/°,
HERiiAGE HALL
17,022 :
24,274
24,250
17,728
25,850 _
6:60°%
TOTAL GENERAL GOVERNMIENT
$169,647 '
$185,197
$249,29.8
$168,808 .
$270;197
8.38°%`
PUBLIC SAFETY
POLICE
99,734
105,528
1121581
95,652:
64.100
-43.06%.'
FIFA PRdTEGTiON
14,979.
13,854 '
16,4.97.
15,122
17.050 .
3.35°%:
ANIMAL CONTROL
401
409 :
650 :
[} :
600
-7.69°%
BUILDING INSPECTIONS
16,999
1.4,235
11,850
7,389
15,000
26.58%
TOTAL PUBLIC SAFEY
$132,113
$134,026
$141,578
$118,163 .
$96,750 `
-31.660%
PUBLIC WORKS
ROAD MAINTENANCE
64,521
3,870 '
10,100 '
987
15,100
49.50%
iCE& SNOW R2,AOVAL
20,708
19,367 :
19;000
7,270
21,200
PA RK. MA INTENA NGE
0
0
0
0 :
0 :
0.00 °%
TOTAL PUBLIC WORKS
$85,229
$23,237
$29;100
M257
$36,300
24.74°%.
OPERATING TRANSFERS
OPERATING TRANSFERS
❑ .
0 '
0
0
2000 .
0.60°%:
TOTAL OPERATING TRANSFERS.
$❑ .
$0
$0
$0
$20.000
0.00%
TOTAL EXPENDITURES.
$38fi,989
$342,460 ..
$419,976
$295.228 .:
$423,247 .
0.78%
FUND BALANCE - JANUARY 1 $321,677 $260,524 . $213,585 r $21.3,585 $178.223 .
EXCESS REVENUE OVER EXPENDITURES; ($61,1.53) ($46,939) `$0 ($35,362) $0
FUND BALANCE CECE3NI3ER 31 $260.524 $213,5B5 $213,585 . $178,223 : $178.223 16,56%
10
REVENUES
GENERAL FUND
ACTIVITY DESCRIPTION:
To record and maintain all general operating revenues.. These revenues will be used to finance the
general operating expenditures of the City:
GOALS:
1. Maintain stable, constant revenue sources.
2., Maintain a low tax rate., by reviewing the costs ofservices provided and charge appropriately for
there.
BUDGET SUMMARY:
The property tax system is described in more detail beginning on page 58. The C[ty's net taxable: tax
capacity has increased to $1,128,008 for taxes payable in 201.8. This. is an increase of 7.18%. The
City's General. Fund property tax levy for 2018 will be $369,252. Because of these two factors and
the $84,399 debt levy, the 20.18`tax rate forthe City will be 39:335°Io compared with 41:111°I° in 2017.
All other'2018. City revenue sources were adjusted slightly or remained at the 2017 budget amounts
based on. actual past or anticipate amounts in 2017.
REVENUE LEVELS:
2015
2016
2017
2018
ACTUAL
ACTUAL..ACTUAL
ESTIMATED:
Tax Rafe 28.306%
29.524%
41.111 %
39.335%
Net. Taxable: Tax Capacity 878,661
977,703
11052,436
1,128,008
11
BUDGET:
ACCT.': 5 2cI16- 2017 11 /21 I201 7 2018 %
';,%ACCOUNT DEB-CR,PTION ACTUAL ACTUAL ADOPTED I ACTUAL ADOPTED CHANGE
�PROPERTY TAXES
31061!cUtZPIENITTAXES
31002'; DELINQUENT TAXES.
31003 JFISCAL DISPA RMES
31o64,f!3,mL,n-ES:,& INTEREST
TOTAL PROPERTY TAXES
LICENSES & PERMITS
321001 GENERAL BUSINIESS LICENSES
32101. SALE LIQUORLIC9VSES
-32102 1. OFFSALE L!4yqFLICENSE.
32103. NON-NTOXICATNG LIQUOR LICENSES
;32104--C7HEFtP&RMFTS
32l06:TOBA000i-ICB-JSE
......... ... .............
32107 CHARITABLE GA KeLING LICENSE
32201 'CONTRACTOR LICENSE
....... ........ .. .. . .. .... ... . ...
.322101 BULDNG PERMITS.
32212'GASIHEATING FEFtmrrs:
. ........ .....
32213 ELECn4CAL PERMITS
.32215I.NFOES PERMT
.. ... .....
32218 = FIRE MARSHALL INSPECTION FEE
3221 WSEPM INSPECTION FEE
..... ... .... .... . .......
???35'SBNER CONTRACTOR LICENSE
. ... .... .......... ..... . . .
�32240 A NM L CONTROL LICENSE
. I ...... ..... ...... . ....... .........
TOTAL LICENSES & PERMITS
INITEPtG-OVERNMENTAL REVENUES
33401;iLGA
33402 HA CA
33430 i COUNTY GRANTS & AIDS.
..... . ...... . . .. ...........
33601 'SCORE GRANT
33603.POLICE STATE AD
;3P . 6 . 02 BLETVFRA:NCHtkFPF:1q
. .... . ...... . ....... . .. ....... ... ....
33604 OTHER GOVERNMENT AIDS AND GRANT,
TOTAL INTERGOV. REVENUES
CHARGES FOR SERVICES.
32220: S URCHA RGFJSA C PETAINAGE
.32230:ADMNISTRATrVECHARGES
.34105 PLANNING CHARGES
34110. PLAN CH FEES
FALSEALARLIS
:34120;-SALEC)r-SLIPPLHES
34121 ;SPECIAL ASSESSMENT SEARCHES
34122 1 ENG INEERING CHA RGES
34126I61AARGEi FOR LEGAL FEES
.34132. wEsTmEwrADMINISTRATiVE:CHARGE;
34135. CONTRACTUAL SERVICES
TOTAL 0-ARGES FOR sERvrzs
FINES FORFEITS
35100 TRAFFICI&OTHER FLIES.
'TOTAL FINES :& FORFEITS
. ... ..... ...... ...
MISCELLANEOUS REVENUES
$202,511
2.700
5,400
2ao
0
11600
200
o
1.400
12.339
1.310
3,147
1.164
100
370
3,0130::,
450
160
$33,620
...... ......
.81947
a -
4.401
5,972
0
$217,225
.. .. ..... ...
$223,115
7.400.
200
D
1.160
200
50o:
t50 D
789
2025
1,144
lop
421. i
2.316 . . 1:
150
27
3,283:.'
6.486
0
$356A84
6, 610:
.0
$363.204
24200
300
200
0
200
sao
1,000
9.500
I ,OOD
2.00D
...... .....
1,00 . o
100
2,500
3,00D
400
i oo
.0
0
7,489
5.000
0
$185.683
$35.9,299
0
3,557
9,953
378
0
$191,025
$359.252
3,100
2
7.600
5,500
200
200
......... .
o
550
1,000
0
200
500
500
2,060
1,200
2,084
1,615
2.070
2.006
1,0.00 z
200.'
100
2.500 1
j531
3.ob0 i
sta
400 J
.910
1 01
$40.725 $31.200 1
2.664
0
13
I.oas
3!284.
6.4a6
0
$19,320
S0.796.1
$12.489
$13.452
0
601
75:1
:364 1
171
.6.
500
1
6i955
1,102,
500 I
400
5,43
4,958
21000
61153
0
50 i
0
0
1,4651
0
0
0
0 a
.0
1.500.
0
❑
0
338
240 i
228
.93
0
0
.01
01
aj 4j303 J.
$7.156 f
$4,803
$7.011
$z 162 $31211
0
6
0
3.000
58,500
75
Soo
3.000
.0
0
0
0
0
225
o
$3,800
3,000
0,73%
0. 0 Qx.
.50.57%
13.64%1
0.00%1-
0-001%
0.00%,;
ODD%
20.00%1
0100%;
0.00%1
. . ...........
0.00%
0.00%.
QX0%
a . o . 0 . %j
731.94%
aocm.
5M00%
0. . 00.i
0.00%E
0.00%.
..
-1 -32%i
0.00%.,
2162101 NTEF;E§-r BkRNINGS
1,677
1,701
1,890
634
1.,995
5.56%;
36231'CHARITABLEGANBLING CONTR19LMON
0.;
o I
0 .
0
0 i
oxo%;
.36241 iJNSURANCEPOLICY DIVIDENDS
946
IiM j
Soo i
5po
o.0Q%
35200 MIS CELLA NEOUS
47.921
12.882
1,000
2,q08
z000
i0o,%,
00
36400'FACRLITY RENTAL
3.356 =
4 565 i
3,000
2,014.
3,000
. .. .. ......
39100 BOND PROCEEDS
o
0 I
0.
0
0 f.
0, o 0%
3920O.TRANSFERS IN
0
D:
-b
o
0
0, o 0%
TOTAL MISCELLANEOUS
$53.900
$20.$83 i
$6,390.
$4,716 s
$7.495
172 Q%
TOTAL GENERAL FUND REV ENUES
$325;836
$295.521
$419.976.
$259,866
$423i247
12
CITY COUNCIL
GENERAL FUND
ACTIVITY DESCRIPTION:
The. City Council provides elected representation to the community with control over matters of policy,
budget, administration, and operations of the City.
GOALS:
1, Respond to citizen concerns, suggestions, questions, and complaints in a timely manner.
2. Keep current on legislative issues and incorporate those that directly affect the .City and .its
residents.
3. Provide strategic direction to the City,
4. Provide policy direction and organization .governance through budget, ordinances and other
policy decisions..
BUDGET COMMENTARY:
The only budget change from 2017 is the increase of $500 being budgeted for the city clerk time
spent through the City's contract with White Bear Township for performing minor various duties, such
f, as signing documents.
BUDGET:
DIPARTM ENT 41100
11115/2016
11121/2017
ACCTJ
2015
2016
2017
11/21/17
2018
%
# ;ACCOUNT DESCRFrK)N
ACTUAL
ACTUAL
ADOPTED
ACTUAI-
ADOPTED CHANGE
PERSONNEL SERVICES.
;. . ....... . ............... ..........._ ._ .
100 'WAGES &SALARIES
$7,273 !
$9,153
$T,506
$5,775.
$7,500
01)OV
130 ;.FICA CONTRIBUTIONS
(293)�
(89).'
574
.74
574 j
0,00%
TOTAL PERSONNEL SERVICES
$6,980 ?
$9,064
$8.074
$5.849
$8,074
0,00°Io'.
'OTHER SERVICES & CHARGES
300 PROFESSIONAL SERVICES
0?
0
Q#
0
0
0.00°Io i
.348 ADIamNISTRA'11ON
1,072
1.719
.1,000 '
.1,806
1,500 's
50,00%
...... ... .:...................... _.-........... ....
310 s OONFS ENCE REGISTRATION FEES
0 I.
0.
0
011
0 ;
0.00%
... ....................... ..:... ......_.I.. ...... .... .. .
333 •` NiEErING IXPENSES.
0 i
0
0. '
0 ;
0
0.00%
364 OTHER INSURANCE
0!
0 i
0 1
D i
0
0.00%:
449 COUNCIL 0aNT1NGENCY i
0 !
D.
0
125 !
0 i
0.60%
;TOTAL OTHER SRRV.ICES.& CHARGES
$1,072
$1,719 i
$1.000 r
$1,931
$1,5go E
50.00%
'TOTAL CITY COUNCIL
$8.052
$10,783 i
$9,074
$7,780 `
$9574 ?
5.51%
13
elerlglGeneral Government
General Fund
ACTIVITY DESCRIPTION:
The Clerk/GeneraI Government Budget provides for funds and support1or all of the City programs
and departments of overall nature to City operations, not specifically mentioned in this'writien budget
report, These programs include; Administration, Recording Secretary, Newsletters, Insurance and
Memberships. The General Government Budget also provides contributions to various community
oriented organizations,
GOALS
I. Prompt publication of meeting minutes, ordinances, and legal notices.
2. Provide support for agencies,. which provide service needs within the City.
BUDGET COMMENTARY:
Most line items adjusted based on current and past expenditure levels.
Computer services increased to reflect estimate. costs. per contract with the Metro 1-Net Group,
14
BUDGET:
DEPARTMENT 41900
11/21/2017
1112IM17
ACCT.
2015
2016
2017
11/21/17
2018
%
#
ACCOUNT DESCRIPTON
ACTUAL
ACTUAL
ADOPT®
ACTUAL
ADOPTED
CHANGE
PERSONNEL SERVICES
100
WAGES & SALARIES
$25,575
$27,041
$32.000
$23,644
$32,000
&00%
TEMPORARY EIVPLOYEES
0
0
0
0
0
0.000/0-
130
FICA CONTRIBUTIONS
282
2,448
2,448
0.000%
131
PERA CONTRIBUTIONS
0
0
0
0
0
0.00°/o
135
HEALTH INSURANCE
0
0
0
0
0
0.000/9
150
WORKER'S COMPENSATION
136
193
175
404
350
100.OG%
200
212
250
TOTAL PERSONNEL SERVICES
SUPPLl5S
OFFICESUFPLIES
POSTAGE
SALES TAX
$25,274
2,635
913
0
$27,516
1,264
1,130
0
$34,623
1.200
1,200
0
$21,561
1,001
791
0
$34,798
1,300
1,200
0
0.51%v
8.33%0
0.000/0
0.00%
TOTAL SUPPLIES
$3,548
$2,394
$2,400
$1,792
$2,500
4.17%
OTHER SERVICES & CHARGES
300
PROFESSIONAL SERVICES
115
2,929
0
4,500
0
0.000/0
305
ADMINISTRATION
683
424
500
90
700
40.000%
308
PROFESSIONAL SERVICES
0
0
0
0
0
0.00%
309
MISCELLANEOUS
4
69
50
29
0
-100.00%
310
CONFBREVCE REGISTRATION FEES
530
0
0
0
0
0.00%
320
INIEERNET CONNECTION
0
0
0
0
0
0.000A
322
WEB SITE
786
784
950
717
950
0100°/o
331
MILEAGE
167
125
250
51
175
-30.00°/o
332
RECORDING SECRETARY
0
0
0
0
0
0.00%
334
COMP TTERSERVICES
4,083
4,389
3,000
2,820
3,225
7.5001a
346
MARKETING & ADVE[ZMING
0
0
0
0
0
0.000/0
350
PRNIING - OTHER
0
0
0
0
0
0.000/0
351
LEGAL NOTICES
842
2,338
950
659
1,000
5.260%
352
NEWSLEfTERIPUBLIC RELATIONS
2,075
1,975
21500
1,446
2.500
0.000/0
361
GENERAL LIABILITY INSURANCE
2,428
1,246
2,550
2,567
2,750
7.840%
362
PROPERTY NSURANCE
0
0
0
0
0
0.000%
363
VEHICLE INSURANCE
75
25
19
75
200.00010
365
PUBLIC OFFICIALS LIABILITY INSURANCE
114
150
29
150
0.00%
384
RECYCLING COLLECTION
8,481
8,546
10,000
7,312
10,000
0.000/0,
434
VLAWMO
0
0
0
0
0
0.00%
435
LMC
0
700
601
750
7.140%
436
RCLLG
0
175
200
175
200
0.000%
440
DUES & SUBSCRIPTIONS
0
0
50
0
50
0.000%
450
C FARTIABLE GAMBLING DISTRIBUTIONS
0
0
0
0
0
0.000/0
TOTAL OTHER SERVICES & CHARGES
$20,148
$23,150
$21,875
$21,015
$22,526
2.97°%
CAPITAL OUTLAY
570 FURNITURE & OFFICE EDUIPIIENT $0 $0 $0 $0 $0 0.00°%
580 OTHER EQUIPMEMIIMPROVEMENTS 0 0 0 0 0 0.000/0
TOTAL CAPITAL OUTLAY $0 $0 $0 $0 50 0.00°/o
TOTAL CLERKIGENERAL GOVERNMENT $48,970 $53,060 $58,898 $44,368 $59,823 1.57%
15
Legal Services
General Fund
ACTIVITY DESCRIPTION:
All legal services are currently"contracted with a private legal firm. Activities included are. the
issuance of.legal opinions, preparation of ordinances, resolutions, contracts, and agreements, and the
conduct of civil litigation.
GOALS:
Continue contracting for legal counsel.
BUDGET COMMENTARY:
The 2018 budget is based on contract cost of current legal counsel and anticipated use or need of
legal counsel in 2018, Legal services for land issues is doubled based on proposed land
developments in the City, which have unique issues that may require legal involvement to correct.
BUDGET:
ACCT.
#
❑I:PARTMN r 41600
ACCOUNT DESCRIPTION
2015
ACTUAL
2018
ACTUAL
1112112017
2017
ADOPTED
11121117
ACTUAL.
1112112017
2018
ADOPTED
°Ia
CHANGE
;OTHER SERVICES & CHARGES'
300
PROFESSIONAL. SERVICES
0
0
.0
0
0.
0.00%
303
PROSECUTION
1,900
1.120
21000.
3,42.7
2,500
25,00°%
304
LEGAL SERVICES
16,259 .
23,786
18,006 .
14,919 .
30,000
100.00%:
am
LEGAL SERVICES - LAND ISSUES
080
3,430
5,D00
6;345 .
10,000
1.40.005/6:
309
WSCELLANEOUS
0 -
0 :
0 :
0
0
317
LEGAL-ANNE)(ATi0N
0
0
0.
0
0
0.00%
TOTAL OTHE£2.SERVICES.& CHARGES
$19,1.30
$28,336
$22,000 .
$24,691
$42,500
93.18%
TOTALLEGAL
$19..139 .
$28,336 :
$22,006
.$24,691
$42,500 .
93.18°%:
LL!
2015
ACTUAL
Elections
General Fund
ACTIVITY DESCRIPTION:
The Elections budget funds election activities of the City; which include; maintenance of voting and
ballot counting equipment and payment of the election service contract with. Ramsey County.
GOALS:
1. Conduct fairand open elections.
BUDGET COMMENTARY:
Beginning in 2013 the. City began contracting with Ramsey County for election administrative
services. The Cost to administer the elections will be spread Over a two year period, which results In
the City having flat election costs even. thou.gh there are..years with and witho ut. genera I elections.
BUDGET.
J.
I DEPARTMENT 41410
AOCr.'
# ACCOUNT QE$CR P lON
PERSONNEL SERVICES
100 WAGES: & SALARIES
105 THVIPORARY EIVPLOYEES
............................... . ... . .
130 ? FICA .CONTRIBUTIONS.
160 WORKER'S COIF
TOTAL PERSONNEL SERVICES
$0
2016
ACTUAL
11/21/2017
2017 1 MI117
ADOPTED ACTUAL.
11112112017
2018
ADOPTED .CHANGE
0,00%
D:llO"1°
0.00%
o.oDd1°
0,00%
0.00%
MOW
0:00%
OTHER SERVICES &.CHARGES
308 :AONRNISTRATION
0
fl
0
0
3D&'PROFESSIONAL SEtVICES
4;948
.5,713 i
6;376
4,585 ;
8;OD0. i
25.4M
309 MCELEAN13115
12,533
0
l}.
56
.0..0.000/4;
_.-.
:331 MILEAGE
i 0#
1
0 `
Q
0.
350 OTtDERPRIMING
0
0
0
0
0 s
0100%
351 'LEGAL.NOTICES
265 '
MI i
100 '
63
300..
200.00°/°'
_.
Ballot Mchine
0?
0
0
0
0
O.D %
400 +REPAIRRNAINTEIkiAN EEQupvEr+ff
0
0 '
5501
D
550,
0.00%`
TOTAL OTHER -SERVICES & CHARGES
$17746 '
$61035
$7,026
$4704 1
$050
25.96.%
'TOTAL ELECTIONS
$17,746 i
38,15fi:.
$7,0261
$4.786 '
$81850 '
25.96%'
17
Financial Administration
General Fund
ACTIVITY DESCRIPTION:
Financial administration is provided through a contract with White Bear Townshiip. The contract
includes accounting for every financial transaction.of:the City including accounts payable, accounts
receivable, cash and .debt management, and utility billing. In addition, the City:contracts.with a public
accounting firm for audit services each year.
GOALS:
1. Provide meaningful and timely financial information. and reports.
2. Complete the financial.. audit in a timely fashion.
3. Coordinate the City's annual budget process.
BUDGET COMMENTARY:
The amounts budgeted in 2018 reflect past expenditure levels.
BUDGET:
i DEPARTMEMr 41500
ACCT. 2015
## ACCOUNT DESCREPTION AMAL
FWr 5UNNtL. �iLKV K;E:S
....... .
SUPPLIES
200.: OFFICE.SUPPLIES
250. •.: SALES TAX
;TOTAL SUPPLIES
i ..
OTHER SERVICES & CHARGES
308: ADMNISTRATIpN
301 AUDITING. SERVICES
329 'FUVANCIAL:SERVICES
...................................
334 iCO[vIR=SERVICES
... . ....................
309 MSCELLANEOUS EXPENSE
TOTAL OTHER:SFRvICES & (>- ARGEs
TOTAL FINANCfAL:ADMNISTRATIDN
0
$o
Q
10.750
20,150
192 .
0
$31,092
0,
"l0;850
23,625
1,267
0i
$35,742
$35,742 i
.36,500
77
10;90a
17,424
101
0
$28,502
$28,502
0
9;806
25,o4a
750 f
0.I
35,550
CHANGE
0.00%
0:00%1
0:00%
0.60%
-3,86%
-25.00%
0.00%
-2.60%
18
Planning & Zo.ning.
General Fund
ACTIVITY DESCRIPTION:
This department provides long range planning, day to day coordination. and design and management
of programs and plans affecting residential, commercial and industrial development. The activities..
include, but are not limited to, comprehensive planning, zoning administration, design of trails and
bikeways, promotion.
GALS:
9. Implementation of comprehensive plan objectives.
BUDGET COMMENTARY:
Administration and Engineering Services increased based on past expenditure history..
In.2018, the City will review and file with the State its storm water management plan (MS4) which will
require some use of an outside. consultant and the City will complete its.work on the State required
comprehensive plan update, which began in 2017. For these reasons, the budget is decreasing
$3,500.
BUDGET:
DEPARTMENT 41910
1112112017
11121/2017
AC CT,
2015
2016
2017
11121117
2018
°I°
# ACCOUNT DESCRJPTION
ACTUAL
ACTUAL
ADOPTED
ACTUAL
.ADOPTED
CHANGE
OTHER SERVICES & CHARGES
..... ..... ..................................... ..... .. ........
300 PROFESSIONALSERVICES
0,
.1,078 '
Q. i
0
0
0.00°/°
................. .. . ......
308. ADMNiSTRATNON
..
3,634 ;
.5,282
4,600
1.591
4,500
0.40°/0
302 ENGINEMNG SERVICES
15,753 €
17;240 t
10,000
11,987
231000.3
130.000/0
I 30$ : MISCELLANEOUS
0
0
50.
0
50 ;
0.00%
315 ;ZONING AQMNIS7RAi10N
0 i
0
Soo
o '
500
a,afl'ic'
.325 iNPDESTRA�+NNNG
0'
0'
0
0
0
0.00%
.. ........ _........_ ....... ......
.326 ; NPDES EDUCATION
0 ;
0 -
A
0
0
;
0.00%
327 ' W4 REPORTING
8,239
3,246
13;500
3,126 '
10,000 i
-25.93°I°
332. RmoRDAVG sEcRErARY
0 I
0. °
Q
0
0
0.00°I6
348 :COMP PLAID UPDATE
Q !
0 ?
03.000
24,249 1
50,000
-20..63%
433 I DUES & SUSSCRIPFIONS
0 s
0 `;
0 I
0
0
0.00°/°
'TOTAL OTHER SERVICES & CHARGES
$27,6M
$26,848
$91.550 3
$40,953
$88;650.1
-3.82%
CAWAL OUTLAY.
570 FURNITURE &.OFFiCE EQUV€IdT
0 €
0
0
Q
Q '
6.00°/°
TOTAL,CAprFAL OUTLAY
$0
$0
$0: i
$o
$Q
-TOTAL PE.ANANING.&ZONING
$27,626 3
$26,846 `
S91,550. <
$40,953 :.
$88.050
-3.82%.
19
Heritage Hall
General Fund
ACTIVITY DESCRIPTION:
The activity for this department is to provide for the operation and maintenance of the.City
offices/meeting facility
GOALS:
1.. Maintain a reputable facility to house meetings, mayor's office. and a sub -station for the
Ramsey County Sheriff Department.
BUDGET COMMENTARY,
Line !terns adjusted to reflect past expenditure activity.
BUDGET:
11121=17 11/2112017
....... ......:. .. ............ ! °
2015: l°
? 2016 2017 ; 11/21/17 2018
MAL AMAL ADOPTED ACTUAL ADOFFED QHANGF
0 .:
0 ..
0 '.
696.
285
900
Q
0
o.
0
0
0
$696
$285 '.
000
1.467
4.615
4.000
360
3.016
3.000
1,698
1,946
1,500
{171}=
654
1,000:
4,631
4538
.5,000
11098
1,125
1.800
497
408
550
2,111
1,595
1,500
4,626.
5,892
5,000
$16,326 i
$23,089
$23;350
0:
0 1
0
0
0
a #
$o
$0
$17,022 ;
$$24.274 '
$24250
0
3
44.44%
0
0
0.00%
0
0
U0%
$0
$$500:
-44,44%:'
1,902
000
0.00%,
2,642 ;
3.;500 .
1&6711/4=
1,458.
2,000 '
33.33%'
161
$¢0
-20.00%.
3;932
S,0D0
O.oQ°/o
783
1;500
-16.67%
416
550
0.004
2,587
4000 '
33:33%
3.847 !
6,000 ;
20.00°% i
t1028 ;
S25;350
8.5N6.
O
o
o.000/; ;
sa
SO
0.00%;
$1.,728
$25,850
6:60W
20
Police
General Fund
ACTIVITY DESCRIPTION:
Beginning in 2018,. the City of Gem Lake WilI contract with the City of White Bear Lake's.Police.
Department to provide law enforcement services for the City. As part of the. contract, they will serve
and protect the City as well as provide public education programs and services to the residents.
GOALS:
1. Provide effective law enforcement service to the City.
BUDGET COMMENTARY:
The 2018 budget is based on the contracted budget amount provided by the. City of White Bear Lake's
Police Department.. Prior expenditures are from the Ramsey County Sheriffs Department, who the City
contracted with through 2017.
BUDGET:
DEPARTMENT 42100
ACCT.
# 'ACCOUNT DESCRIPTION
`OTHER SERVICES & CHARGES
305 ? REGULAR LAW ENFORCEMENT
306 SPECIAL LAW ENFORCEMENT
307 DISPATCH COSTS
34$ ADMINISTRATION
309 I MISCELLANEOUS
TOTAL OTHER SERVICESA CHARGES
:TOTAL. POLICE
11121/2017
2015 2016 2011
ACTUAL ACTUAL ADOPTED
914309
96,06.3
103.381
5; 7.70 :
6; 352 .`:
6,00 0
2,388
2,741
3,2o0
212
317
0
55:
55
0
$99,734
$105,528 �
$112,581
$99,734
$105,528
$112;581
1112112017
11121117
201$
ax
ACTUAL
ADOPTED
CHANGE
92,269
63,800
-38.29°I°.
1,166
0
-100.00W
2,092
0
-100.00%
125
300
0.00610
0
0
0:00°Ia;
$95,652
$64.100. }
=43.06°Io.
$95,652
$64,100
-4106°IQ
21
Fire Protection
General Fund
ACTIVITY DESCRIPTION:
The objective of the Fire .Protection Department is to provide fire protection and. prevention services.
The City of Gem .Lake entered an agreement with the City of White Bear Lake for such services.. The
contract also provides for site inspections and enforcement of fire codes through their Fire Marshal.
Paramedic and ambulance service is provided by the contract, but the cost of the service`is not
included In the contract since it is.bllled as a fee -for -service to the individuals using the service.
GOALS:
1. Promote public education and information about fire prevention and safety.
2. Reduce property damage and loss due to fire..
I Provide emergency medical assistance to all residents.
BUDGET COMMENTARY:.
The City's contract amount is based on the White.Bear Lake Fire Department 2018 budget less an
adjustment for 2016 actual expenditures compared to budget and multiplied by the City's percentage
of average population and average market valuation of the area served by the White Bear Lake Fire
Department.
BUDGET:
DEPARTMENT 42200
A CCT..
# ACCOUNT DESCRIPTION
308. `ADMINISTRATION.
...... .... .:.......... ........ .... ........ .....
...... .
309 MISCELLANEOUS
311 FIRESERVICE
312 FIRE.MARSHALL SERVICES
TOTAL OTHER SERVICES & CHARGES
`TOTAL FIRE
1112112017 11121120'f 7
2015 201fi 2017 11121/17 2018 %
ACTUAL ACTUAL ADOPTED ACTUAL ADOPTm l CHANGE
$14,979
$14,970 ,
F
$0 '
.0
so$.0
i
$0
0
0
p
10,74.1
12.272
11,249.
13,626
3,113.1
4,225
3,873 !
4,025''
$I3,854
$16,497
$15,122
$17;450
i
$13.854
.$16,497 i
$.15.122
$17,050
4J.I}OW
0.aiiW
6.14%°
-4,73%
3:35°/0.'.
3.35%
22
Animal Control
General Fund
ACTIVITY DESCRIPTION:
The City of Gem Lake entered an agreement with a. private company far their animal control services.
The contract is for service as needed.
GOALS:
1. Address anima[ issues within the City in.a timely manner.
BUDGET COMMENTARY:
The 2018 budget was based on past expenditures.
BUDGET:
REPARTNIEM 42300
ACCT. 2015
# ACCOUNT DESCRIP VN ACTUAL
300 . PROFESSIONAL SERVICES
............. -.
309 € MISCELLANEOUS
................ ....... ..... ..........
023 ANIMAL REMOVAL.
.........
324. ANIMAL ENFORCEMENT
TOTAL OTHER SERVICES & CHARGES
TOTAL -ANIMAL CONTROL
0
0
401
0
$401
11 /2'1/2017
11127l201 T
2016
2017
11121/17
2018
%
ACTUAL
ADOFTID [
ACTUAL
ADOFTED '•.
CHANGE
0
0
0.'s
0
0.00%
0 :
0
0
0
0.00%
1577
450 ;
0.
400
-11.11PW
252
.200:
0
20..0
0.00%
$409 '
$650
V.
$600
-7.690l0
$409 .
:$650
$0
$600 ;
-7.69%
23
Building Inspections
General Fund
ACTIVITY DESCRIPTION:
The Code Enforcement Department issues all building permits for the City.. This department provides
for the Health, safety and welfare of the City residents by providing inspection services to ensure that
all residential, commercial, and industrial buildings comply with the. Uniform Building: Code and City
Ordinances.
GOALS:
1. Continue to. provide timely and thorough inspections.
2, Provide inspections of the City to apprehend illegal construction activities, which are not
allowed or for which no permits. have been issued.
BUDGET COMMENTARY:
Budget based on 20.17 activity and projeeted.2018 activity.
BUDGET:
DEPARTMENT 42401
ACCT.
# 'ACCOUNT DESCRIPTI
2015
J ACTUAL
OTHER SERVICES & CHARGES
313 ' BUILD€NG INSPECTIONS
..... .......... ..... ..............
.......
309 MISCELLANEOUS
...... ..............
316 BUILDNG SECRETARY SERVICES
334 1CONPUTERSERVICES
................
328 CODE ENFORCEMENT
TOTAL OTHER SERVICES & CHAT
i
CAPITAL OUTLAY
570 FURNI URE4:EGIUIPMENT
:TOTAL CAPITAL OUTLAY
TOTAL BUILDING INSPECTIONS
11/2112017
11/21/2017
2016
2o17
11/21/17
2018
%
CTUAL
ADOPT®
ACTUAL
ADOPTED
.CHANGE
14;235
10,000
7,389'
15,000
50,00%.
Q
o
o
a
Q.aQ%
0
1.000
D
D
-100.00%
0
850
0 i
0 `
-100.00%.
b
0.
Q
0 !
0.00%
$14.235 ;
$11,850
$7,389'
$15,000
26.58%
0
fl
p 's
o
0.00%.
$0 ?
$0
$4"!
$Q i
0.000W
$14,2M '
$11,850 ;
$7,389
$15,000
26.58%
24
Road Maintenance
General Fund
ACTIVITY DESCRIPTION:
The Road and Bridge Department provide residents with safe and accessible transportation routes.
This department provides for all maintenance and repair of the City's roads. Routine road.
maintenance i5 performed by White Bear Township public. Works staff or outside contractors by
contract.
GOALS:
1. Routine maintenance to assure long life of each street.
BUDGET COMMENTARY:
Most line. items:adjusted based on past expenditures.
BUDGET -
'Dr PAEZTM @JT 43122
ACCT.I
# ACCOU T DESCRIPTION
{
2015
ACTUAL ?
1112112017 ?
2016 2017
ACTUAL ADOPTED
11121117
ACTUAL
1112112017
2018
ADOPTED
%
CHANGE
SUPPUES
21.1 CHETI➢CALS
a
0?
0.
D s
0
0.00%
2.10 OPIRATBdG SUPPLEES - OTHER
0
0
0 ':
0
0
Q.00°/a
224 GRAVBJSTREET MATERIAL
9
0
0:
0
0
0.00%
225 ;SALTISAND
0.
0
0
0
0 :
a.00%'
226 S13NS, SIGN REPAIR MATERIALS
0
0
300
103
.300,
0:0o%
... .
250 .SALES TAX.
0
Q
0
0
0.
0.00%
'TOTAL SUPPLES
$9
$a..
.$300
$103
$300. '
0.00%;
'.OTHER SERVICES CHARGES
300 `:PROF'rSSIONALSERVICES
0
0
0,
3.02'ENGINEERING FEES
1,418.
0 ':-
5,000
0
10,000
10Q.00°/°:
30.8 'ADMINISTRATION
0
0
0
0
0
0.00%
309 ' MISCELLANEOUS
0. i
0
0
0
0'
0.00%
_....._ .......:.............._... .
+ 327 IVPi]ES . STORMWATER
0'
0
0 i
0
0 `
0.00%.l
351 :.LEGAL NOTES
0.
0
0
0
fl
0.00°Io
382 ELECTRICITY - STREET L€GHTS
9fifi
11012
1,250
844
1,250
O.QO°k
385. '.ROW MAINTENANCE [
48,080. `
i
;.
452 `
1,000
0 `:.
i3Oa0
O.Oa°/o
405 ROAD MAINMNANCEIRFPAII,
1m25 '
1,783 '
2;500 3.
0.
2,500
O.OD°Io
433. DUES ANDSUBSCRIPrIONS
623
643
50 i
40. ;
.50
0.00%
TOTAL QiIiERSERVICES & CHARGESI
$64,512 !
$3,870
.$9,800
U84
$14,800
51.02%:
i
CAPITAL OUTLAY
s
540 HEAVY MACHINFRYIEQUIPIVENT
0.,':
a
Q
0
0
0.00%
TOTALCAPETAL OUTIAY
$a
$Q
$I}
$0
$D
a.00°I°-
TOTALROADMAINTENANCE
$64,621 ;
$3,870 .
$10,100
$987 ;
$15,100
49:50°I°
25
Ice & Snow Removal
General Fund
ACTIVITY ❑ESCRIPTION-
The City's Ice and Snow activity is responsible for the control of ice and snow on. City streets. The
activity provides control in a safe and cost. effective manner, keeping in mind safety,. budget, and
environmental concerns. The City contracts for this activity.
GOALS:
1. Remove Snow as quickly as possible to. provide all residents With safe access.
BUDGET COMMENTARY:
The budget for ice and snow control is based on past expenditures.
BUDGET:
Dr:PARTm Ew 4312s
'ACCT.
# ACCOUNT DESCRIPTION
SUPPLIES
225 ;SALT SAND
210 ' OPERATING SUPPLIES - OTHER
..................... .
250 ' SALES TAX
"TOTAL SUPPLIES
'OTHER SERVICES & CHARGES
309 MISCELLANEOUS.
400 'REPAIRIMAINTENANCE-OTHER
404 REPAIRIMAINTENANCE- CONTRAC
TOTAL OTHER SERVICES &.CHARGES
;CAWAL OUTLAY
540 HEAVY MACHINERYIEQUIPNEW
TOTAL cAPrrAL OUTLAY
TOTAL ICE & SNOW REMOVAL
2015
ACTUAL
8,643
0
0
$8,643
.0:
2.080. s
9,985
$12,065
0;
$0
$20,708
11121/2017
11/21/2017
2016.
2017
11/21/17
2418
%
ACTUAL.
ADOPTED
ACTUAL
ADOPT® i
CHANGE
6,156 '
7,0W
3,594
7,000
o
a
a `
0
0.00%
.. .. ..
a.
:.
a
.. ... t
a :
a
.. ..:....-.....:
0.00%;
$6,156 s
$7,000.
$3,594
$7,000
0.00%
0 '
0
0
0 '
0.00%;
.4,413
2,000 s
0
4200
8,798
10,000 !
3.676
12,000 :
20.DG%.
$13.211
$12,000
$3,675 ;
$14,200
a
o
$19,367 s
$19.600
$7,210. ?
$21;200
11.58°/°'
W
Parks .Maintenance.
Genera[ Fund
ACTIVITY DESCRIPTION:
This department provides for all maintenance and upkeep of the City.'s parks system. Township
personnel, through. a.contract; perform all labor and. provide the equipment for maintenance.
GOALS:
1. Routine maintenance of parks.
BUDGET COMMENTARY:
Currently the City has no parks and does.not perform routine maintenance of parks and therefore
there is no expenditures budgeter} for this activity.
111.2112017 1/12112017
2015 2016 2017 11 /21 /17 2018
ACTUAL ACTUAL AQOPr® l ACTUAL ADOPTED
$0
$o
$0
a
0
0
a
a
$o ;
0
0
a.
$0
0 a`
0
so I
$0 i
.
0'
0
0
0
o'
.so
0
0
0
o
$0
0
$o
.so
$0
%
CHANGE
0.0o°lo {
0.00%
........
a...
.GO%
0.00%
o.pO
0.00%;
0,ao°ion
O'DO o
o,W/Q'
a.aoW
0.00%
0 MOW
o = 0.00%
sa i 0.000/0
27
Operating Transfers
General Fund
ACTIVITY DESCRIPTION:
This department provides funds that will be moved to other City funds to finance other City projects or
activities.
GOALS:
1, Finance other future. City projects with as little tax impact As possible on City property taxes.
BUDGET COMMENTARY:
In the past, the City transferred funds:to finance future road improvements acid the possible treatment
and prevention of the Emerald Ash Bore (EAB) and other unidentified projects. The transfer planned.
for.20.18 `is for the Ciity's share of future improvement projects.
BUDGET:
................ .
DEPARTMENT 4900
ACCT. i
# ACCOUNT DESCRIPTION
2015
ACTUAL
1112112017
1I 17
2016 2017
ACTUAL ADOPTED
11/21/17
ACTUAL
111 17
2112D
2018
ADOPTED
a
Io
CHANGE
720 iTRANSFERS OUT
;2b07 Capital Improvement Bonds
�: !
0
0 `
0'
0
4 00°I°
: Improvement"Fund - 401
Road Improvements
0
0
0
a.
0
0.00°I°'
EABTreatrnent/Prevention
0
b
0
0
fl
O.AO°Io
Building ImprovernentslReplaceinent
....................... .. .......... .... .
0
0
0'
a
0
a.bb°I°'
Future Improvements
0
a
0
b ;
20,000
0.00%
Annexation Reserve Account
0.:.
0
a
o.
o :
n.ob%'
City Hall.Canstrurtion Fund - 402
0
0
0 '
0
❑
`Sew er Fund - 6D1
a
0;
0
o
0 i
b.om
TOTAL OPERATING TRANSFERS
a
b
0
b ;
20,600
28
gig
29
PARK & PLAYGROUND FUND
SPECIAL REVENUE. FUND
ACTIVITY DESCRIPTION -
The purpose of the Park & Playground Fund is to assist the City in meeting park acquisition and
development needs. Revenues are collected from developers or property owners that develop their
properties. Fees are based. on .assessed land value or number of lots available. Special Revenue
Funds, including the Park & Playground Fund use the. modifed accrual basis. of accounting, that is.
revenues are recognized when received and expenditure at the time the Iiah.ility is incurred
GOALS:
Acquire and develop current and future parkland property.
2. Provide recreational facilities. to all residents, including trails: and walkways.
BUDGET COMMENTARY:
Revenue source is park dedication fees paid. on new construction and/or developments, interest
earnings and. any operating transfers.
At this time, theme are no park improvements or equipment purchase. to be funded frorn the. Park
Acquisition Fund in 2018. .
MI
BUDGET:
REVENUE BUDGET
ACCT.
# ACCOUNT DESCRIPTION
2015
ACTUAL
2016
ACTUAL
11/2112017
2017
ADOPTED
11121/17
ACTUAL
1112W017
2018
ADOPTED.
%
CHANGE
MISCEZLA NEOUS.
33604 GRANTS.
$0
$0
$0
$0
$0
0.00°%
34785. PARK DEDICATION FEES
0
0
.0
0
0
0.006/o
:36210 INTEREST INCOME
337
410.
345
215
475
37.68°%
36200 MISCELLANEOUS
0
.0
0
0
0
0.00%
39200 TRANSFERS 1N
0
0
0:
0
0
0.00°%
TOTAL MISCELLANEOUS
$337
$410.
$345
$215
S475
31.69%
TOTAL REVENUES $337 $410 $345. $215 . $47.5 37,68%
WIENDITURE BUDGET
SUPPLIES
210
: OPERATING SUPRLIES - OTHER
$0
$0
$0
$4 :
5o
0.00°%
236
LANDSCAFING:MATERIALS
0
0
0..
0
0
0.00%.
226
SIGNS & SIGN MATERIALS
0
0 .
0
0
0
0.00%
260
SALES TAX
0
0
0
0
Q
0'00%.
TOTAL SUPPLIES
s0
$0 `
$0
$0
$0
6,00%
OTHER.SERVICES & CHARGES
362
ENGINEERING FEES.
0
0
0.
0
0
0.00°%
304
. LEGAL FEES
0
0
0
0
0
0.0{}%.
300
PROFESSIONAL SERVICES
0
0
0
0.
0
0.00%
400
REPAIRIMAINTENANCE- OTHER
0
0
0.
0
0
0,.0.4%
540
EIUIPMENIT
0
0
0
0
0.
0,00%
TOTAL OTHER SERVICES.&.CHARGES
$0
$0
$0
$0
$Q
0.00%
CAPITAL OUTLAY
5.10 : LAND.
0
0.
0
0
0
0,66%.
680 OTHER IMPROVEMENTS
0
0..
0
0 .
0.
0.00D%
72.0 TRANSFERS OLTr
0 .
0
0 :
0 .
0
0.00%.
TOTAL CAPITAL OUTLAY
S0
$0
$0
$0
$0.
0.00°%
TOTAL EXP.ENDrrURES
$0.
$0.
$0
$0
$0
0. b%-
FUNDBALAINCE-JANUARY 1 $39;125 $30A2 . $39,872 r $39,872 $40,087
EXCESS REVENUE OVER EXPENDITURES` $337' . $410 $345. $215 .- $475 .
FUNDBALANCE-DE3_7EMBER3.1 :$36,462 $39,872 $40,217' $40,087 y$40,562 0.86°]0;
FUTURE IMPACTS:
The future budget impacts will depend on the type and scope. of dark and playground improvements.
31
THIS PAGE INTENTIONALLY LEFT BLANK
32
33
DEBT SERVICE FUNDS
QESCRIPTION:
The Debt Service Funds repay the outstanding debt. obligations of the City of Gem. Lake. Debt service
funds use the modified accrual basis of accounting;. however, the cash basis.of accounting will be used
for budgetary purposes ❑nly. The. cash basis is used for budgeting to ensure that sufficient cash will be
available to make requiredpayments on the City's bonded indebtedness.
GOALS:
1. Retireall debt in a timely basis as. scheduled.
MEASURABLE WORKLOAD DATA:
2015
2016
2017
2018
ACTUAL
ACTUAL
ACTUAL
ESTIMATED
Bond Rating
Non -Rated
Non -Rated
Non -Rated.
Non -Rated.
❑ec...31 Debt Outstanding
(InAhousands)
$745
$775
$715
.$655
Net Debt Per Capita
$1;877
$1,872
$1,727
$1;582
DEBT LIMITATIONS:
All Minnesota municipalities (counties, cities, towns and school districts). are subject to, statutory "net
dent" limitations under the provisions of Minnesota Statutes, Section 475.53. Under this provision, the
legal debt limit is S.0°Io of the assessor's market value of the municipalities' tax base. Bond issues.
covered by this limit are those that are financed by property taxes unless at least 2.0% of the annual
debt service costs are financed. by special assessments or tax increments. At.present, the City has one
bond issue that is subject to the debt. limit: the 2007 Capital Improvement Flan Bonds. In 2015, the. City
issued the 2015 G. 0. Refunding Bonds to retire the 2007 Capital Improvement Plan Bonds in 201.6.
The City's current legal debt limit and debt margin is as follows.
.Legal Debt Limit (3% of Estimated Market Value) $3,300,258.
Less.: Outstanding Debt Subject to.Limit (715,000)
Legal Debt Margin as of January 1, 2018 $2,585,258
BUDGET COMMENTARY.
The City's debt consists of a capital irnprovemerit plan bond for the construction of Heritage Hall, which
84
is repaid from a property tax levy and will be refunded with the 2015 G. 0. Refunding Bond. In 2013,
the City paid off the outstanding principal balance of its two improvement bonds, which are included in
this document as special assessments are still be.in.g collected.
BUDGET:
REVENUE BUDGET .1112112017 11/2112017
ACCT , 2015 201.E 2017 11/21/17 2018 %
# ACCOUNT DESCRIPTION ACTUAL ACTUAL ADOPTED ACTUAL ADOPTED CHANGE
..................... .
31001, CURRENT TAXES
$47.363
$67,5.74
$75,987
$39,480
$84,399
11.07%
31002 DELINQUENT TAXES
$785
$477
$0 .
$438
$0
0.00%
31003 FISCAL DISPARITY TAX.
$682
$1,210
$0.$861
$0
0.00%
31004. PENALTIES.&INTEREST
$0 .
$0
$0
SO
$0
0.00%.
TOTAL PROPERTY TAXES
$48,83D
$69;261
S75,987
$40,729
$64,399
11.07%.
SPECIAL ASSESSMENTS
36101 SPECIAL ASSESSMENTS
38;884
13,757
0
460
0
6.00°Id
36102 DB-INGUENT SPECIAL ASSE55MJ&$.
1,758.
527
0
5.18
0
0,00%
36103 PENALTIES & INTEREST
711
99
0
109
0
0.00%
36104 SPECIAL ASSESSMENTS - PREPAIUSNR
924
0
0
0
0
0.00%.
TOTAL. FINES & FORFEITS
$41,353
$.14,383..
$0..:
$1,087
$0
0:006In
MISCELLANEOUS
( 36210 : INTEREST EARNINGS
842
11514
507
813
1,705
236 29°/0
39000.M1SCELLANECUS
{}..
0
0
0
0
0:00°Io
39200 BOND PROCEEDS
7751000
0
0
0
0
040%
3930U,TRANSFERS IN
0:
0.
0
0
0:
0.00%.
TOTALMISCELLANEOUS%
S775,842
$1,514
$507
.$813
$1,705
235,29%
TOTAL REVENUES.
$865,025 '
$85,158 .
$76,494
$42.629
$86,104
12,56%.
EX ENDITUREBUDGET
CAPITAL OUTLAY
601
BOND PRINCIPAL
15,000
745,000
60;000
60,000
60,000
0.00W
602
BOND INTEREST
32,355 .
35,421
16;505
16,505
1.5,755
-4.540A
603
FISCAL AGENT FEES
30,533
0
550 .
13,000
550
0.00%
701
. MISCELLANEOUS.
0
0
0
0
0
0.00%
720
TRANSFERS OUT
0 :
0
0 ;
0
0
.TOTAL CAPITAL OUTLAY
$77,888
$780,421 '.
577,055 :
$89,505
$76,306
-0,9 %
TOTAL !EXPENDITURES
$77,88.8.
$780,421
$77,055
$89,505
$75,305
-0.97%
FUND BALANCE-JANUARY 1
S21,468.
.$809,605
$114,342 r
$114;342 .
S67,486
EXCESS REVENUE OVER EXPENDITURES:
$788,137
($695;263)
($561)
[$46,876]:
59;799
FUND BALANCE- DECEMBER 31
$809,605
$114,342
$1.13,78..1
$57,466
$77,265
-32A9%
35
2004 IMPROVEMENT BOND FUND
DEPARTMENT: 2004.Improvement ga.nd
SUPERVISOR:. Finance Officer
FUND #: 302
ACTIVITY M 4700
ACTIVITY DESCRIPTION:
The 20041mprovement Bond was issued to pay for theconstruction costs of the Scheuneman Road
sanitary sewer and roadway reconstruction project.
GOALS:
None as this debt was retired in 2013.
MEASURABLE WORKLOAD DATA:
2015
ACTUAL
Bond Principal Retired
$0
Bond Interest Paid
$0
Special Assessments.
Collected
$24,161
DEBT PAYMENT SCHEDULE:
JAN. 1 DEBT
YEAR DUE OUTSTANDING
Debt was retired in 2.013.
2016
20'17
ACTUAL
ACTUAL
$0
$0.
$0
$0
$162
$.0.
PRINCIPAL DUE
2018
ESTIMATE
$0
$0
$0
INTEREST DUE
BUDGET COMMENTARY:
This fund will receive its revenue. from special assessments collected from beriefited properties and an
Operating transfer to remove the negative fund balance.
70
BUDGET:.
REVENUE BUDGET
11/2112017
111211201.7
ACCT. :
.2015
2016
2017
11I21117
2018
%
.ACCOUNTDESCR]PTION
ACTUAL
ACTUAL:
ADOPTED
ACTUAL
ADOPTED
CFIANGE
SPECIAL ASSESSMENTS
36101 ' SPECIAL ASSESSPIEM"S - CURRENT
$24,120
$162
$0
$0
$0
0.00❑/0
36102. SPECIAL ASSESSMENTS - DELINQUENT
29
0
0
0
0
0.00❑ .-
36103 PENALTIES & INTEREST
12
6
0
0.
0
0,00%
36104 ..SPECIAL ASSESSMENTS - HREPAIDISNR
0
0
0
6
0
0.00%.
TOTAL FINES &.FORFEITS
$24;161
$162
$0
$0
$0
0.00%
M]SCELLANEOUS
36210 INTEREST EARNINGS
48
103
0
36.
66
0.00%
30100 ,. BOND PROCFID6
0
0
0
0
0
0.00°I❑
39200 . TRANSFERS IN
0..
0
0
0
.0
000❑10 .
.TOTAL PNSCELLANEOUS
$48
$103
$0.
$36
$65
0.00%.:
TOTAL -REVENUES
$24,209
$265
$0
$36
.$65
0,00%
EXPENDITURE BUDGET
CAPITAL OUTLAY
600 BOND PRINCIPAL
$0 .
$0
$0
$0
$0
0.00%,
610 BOND INTEREST
0
0
.0
0
0
0.00%:
620 : FISCAL AGENT FEES
0
0
0
0
. D
0,00%,
726 TRANSFERS.QUT
0:
0.
0
0
0
0.00%
TOTAL CAPTIAL OUTLAY
$0
$0
$0
$0
$0
0100%
TaTALEXPEINMURES $0 $0 $0 $0 $0 0:0()%
FUND BALANCE- JANUARY 1 ($25,938) ($11729) ($1,464):" ($1,464) ($1,428)
E]CCESS REVENOEOVEREX"DI'TURES $24,209 . $265 $0 $36 : $65 .
FUND BALANCE -DECEIMER31 ($1,.729) ($.1,464). ($1,464). ($1,428) ($1,363) S:90❑Io
37
2.01.5 REFUNDING CAPITAL IMPROVEMENT PLAN BOND FUND
DEPARTMENT: 2015 Refunding Capital Improvement Plan Bond
SUPERVISOR. Finance Officer
FUND #: 304
ACTIVITY #: 4700
ACTIVITY DESCRIPTION:
The 2007 Capital Improvement Plan. Bonds were issued to finance the construction of Heritage Hall
and refunded in 2015.
GOALS:
1.. Pay debt. payments on a timely basis as scheduled;
MEASURABLE WORKLOAD DATA--
2015
.201E
2017
ACTUAL
ACTUAL
ACTUAL
Bond. Principal Retired
$45.1000
$745,000
$60,000
Band Interest Paid
$32,355
$35;421
$16,505
Property Tax Levy
Colleted
$48,830
$69,261
$75,937
DEBT PAYMENT SCHEDULE:
YEAR DUE.
2018
2019
2020
2021
.2022
2023
2024
2025
2026
2027
2028
JAN. 1 DEBT
OUTSTANDING
$715, 000.00.
$655,000,00
$590,000.00
$530,000.00
$470,000.00
$405,000.00
$340,000.0.0
$275,000.00
$210,000.00
$145,000.00
$70,000,04
PRINCIPAL DUE
$.60,0.00.00.
$65,000.00
$60,000.00
$60,000:00.
$65,000.00
$65:1000,00
$65,000.00
$65,000.00
$700000.00.
$70;000.00
$70,000.00
:cm
2018
ESTIMATE
$60.,000
$15,755
.$84:, 399
INTEREST DUE
$15,755,00
$14,827.50.
$13,765.00
$12,640.00
$11,368.76
$9,928.75
$8,4.01.25
$6,776.25
$4,987.50.
$3,04.5.00
$1,01.5:00
BUDGET .COMMENTARY:
This fund will receive its. revenue from a property tax levy..
Annual debt service payments are the only expenditures budgeted in this fund.
The 200.7 Capital. improvement Plan. Borids.were advance refunded by the 2015 General Obligation
Refunding Bonds for principal beginning in 201.7.
BUDGET:
REVENUE BUDGET
1/121/2017 1112112017
ACCT. :
2015
2016
2017
11/21117
2018
°]a
# ACCOUNT DESCRIPTION
ACTUAL
ACTUAL
ADOPT
ACTUAL
ADOPTED
CHANGE
PROPERTY TAXES
31 00 1 . CURRENT TAXES
$47,363
$67,574.
$75,987
$39.430
$84,399
11.07%
31002 DELINQUENT TAXES
785
477
0
:438
0
0;00%
31003 FISCAL DISPARITIES TAXES
652
1,210
0 .
861
0
0. o%'
M004.PENALTIES.&INTEREST
0
0
0
0
0
0100%..
TOTAL. FINES & FORFErM
548,830
$69,261
$75,987
$40.729
$84,399
11.07%
MISCELLANEOUS
.... ................. .
36210'INTEREST EARNINGS
481
943
507 .
54B
1,170 .
1:30.77%
39100. BOND PROCEEDS
775,000
0
0 .
0
0
0.00%
39200 TRANI5FER8'IN
0
0 .
0
0 .
{3
0:00%'
TOTAL MISCELLANEOUS
$776A81
$943
$507
$548
$1,170.'
130.77❑/❑
TOTAL REVENUES
$824,311
$70204
$76A94
$41,277 .
$85,669.
11.86W.
EXPENDITURE BUDGET
CAPITAL.OUTLAY
600 BOND PRINCIPAL
$1 bio.00
$745,000
$6D,000
$60,000
WOO .
0.00%,
610 BOND. INTEREST
32,355
35,421
16.505
16,505.
15,755.
-4,54%.
620 FISCAL AGENT FEES
30,533.
0 .
550 :
550 :
550
0.00%
720 TRANSFERS OUT
.6
0
0 .
0
0
0:00%/
TOTAL CAPITAL OUTLAY
$77,888
$780,421
$77,055
$77,055
$76,305.
-0.0%
TOTAL EXPENDITURES $771888 $780,421 $77,055 $77.,055 $76;305=0.97%.
,FUND BALANCE -JANUARY 1 $84.809 $831;232 $121,015
EXCESS REIIENUE.OVER EXPENDITURES' $746;423 + ($710;217) ($561)
FUND BALANCE- QECEMBER 31.
,232 $121,01
39
2D,454
$121,015 ;
($35,778)
$85,237
$9.264
$85,237...
$94501 -21
2006 IMPROVEMENT BOND FUND
DEPARTMENT: 2006 Improvement Bond
SUPERVISOR: Finance Officer
FUND #: 303.
ACTIVITY #: 4700
ACTIVITY DESCRIPTION:
The 2006 Improvement Bonds were issued to finance road improvements on Big Fox. Road., Little Fax
Lane, Haven Lane, and Tessier Road.
GOALS:
None as this bond was retired in 2013.
MEASURABLE WORKWAD DATA:
20.15
ACTUAL
Bond Principal Retired
$0
Bond Interest Paid.
.$0
Special Assessments.
Collected
$18,116
DEBT PAYMENT SCHEDULE'
JAN. 1 DEBT
YEAR DUE OUTSTANDING
Debt Was retired in 2013
BUDGET COMMENTARY:
2016
2017
2018
ACTUAL
ACTUAL
ESTIMATE
$0
$0
$0
$0
$0
$0.
$1.4,22:1
$0
$0.
PRINCIPAL DUE INTEREST DUE
This frond will receive its revenue from special assessments levied against benefiting properties.
The only expenditures are far a possible transfer to other bond funds to remove negative fund balances
and to fund the City's share of possible matching grant.funds,
W,
BUDGET:
REMIT ENUE BUDGET
1112112017
11121 /2017 .
ACCF.
2015
2016
2017
11/21117
2018
# ACCOUNT OEMSCRIFTION
ACTUAL
ACTUAL
ADOPT®.
ACTUAL
ADOPTED
CHANGE
SPECIAL ASSESSMENTS
36101 . SPECIAL ASSESSMENTS _ CURRENT
$14,764
$13,5.95:
$0
$460
$0
0,00%.
36102 SPECIALASSErSSME NTS- DELINQUE W
1,729
527
0
518
0
0.00%.
36103 : PENALTIES & INTEREST
699
99
0
109
0
6.00%
35104 ; SPECIAL ASSESSMENTS - PREPAI.DISNR
924 .
0
0
0
0
0.00%
TOTAL FINES & .FOR.FEIiS
$18;116
$14, 221
$0.
$1,087
$0.
0.00%
MISCELLANEOUS
36210 INTEREST EARNINGS
313,
46B
0
229
470
0.0D°Io
39100 BONE? PROCEE=IMS
0
0
0
0
39200 , TRANSFERS IN
D
D.
0 .
0.
0
0.009%
TOTAL MISCELLANEOUS
$313
$468
$0
$229
$470
D.0 %:
TOTAL REVENUES
$18,429
$14;689
$0
$1.316
$470
0.bow
ECPBT DTEURE BUDGET
CAPITAL OUTLAY
600 BOND PRINCIPAL
.$0
50
$0
$0
$0
610 BOND INTEREST
0
0
: 0
0
.0
fl:00°I°:_
620 FISCAL AGENT FEES
0
0
0. '
12,450..
0
0.00°I°
720 .TRANSFERS OUT
0 :
0
- 0 :
0
0
0.00%.
"TOTAL CAPITAL OUTLAY
$0
$0
$0 '
$12450
$0
6.00°ti
.TOTAL EXPENDITURES
FUND BALANCE -JANUARY 1
IXCESS REVENUE OVER B(PENDITURES
$0 $0 $0 $1.2,450 $Q D_00%.
$17.549. $.35,578 $50,667.p
$18,429. $14,689. $0
FUND 'BALANCE .- DECEMBER31 $35,97
41
$50,667
$50,667 $39,533
$11,134) $470
-21
THIS PAGE INTENTIONALLY LEFT BLANK
42
CAPITAL IMPROVEMENT
FUNDS
43
CAPITAL IMPROVEMENT FUNDS
ACTIVITY DESCRIPTION:
The Capital. Improvement Funds pay the construction costs of the City's infrastructure
improvements. Capita€ improvement. funds use the rnodified accrual. basis of accounting;
ho►n+ever, the cash basis of accounting will be used .for budgetary purposes only. The cash
basis is used for budgeting to ensure that sufficient cash wili.be available t❑ make .all required
payments.
GOALS:
1. Construct .and replace.the City's infrastructure on a timely basis, as scheduled or as.
heeded..
]MEASURABLE WORKLOAD DATA:
See the individual funds for their service levels.
BUDGET COMMENTARY:
See the individual funds for budget. explanations.
44
BUDGET:
REVENUE SUI7GET
111211201.7
W2112017
ACCT,
2015
2016
2017
11 /21 /17
2018
%
# ACCCUNTDESCRIPnON
ACTUAL
ACTUAL
AD4PTED
ACTUAL
ADOPTED
CHANGE
.SPECIAL ASSESSMENT'S
36101 SPECIAL ASSESSMENTS
$153
$64.411
$63,610 .
$20355
$62,800
-1,27%.
36102: DELINQUENT SPECIAL .ASSESSMENTS
$6
$0
$0
$0 :
$0.
O.00/o.
361.m PENALTIES 8& INTEREST
$0.
$1,527
$0
$107
$0
0.00%
36104: SPECIAL ASSESSMENTS - PREPAID18NR
$0
$0
$0 .
$0
. $0 .
0.00%.
TOTAL SPECIAL ASSESSMENTS
$153
$65,938
$63,610 .
$20,462
$62,800
MISCELLANEOUS
35210 INTERESTEARNINGS
492
(4,002)
(40)
('I,374).
(3,53D)
8725.00%4.
36200'. MISCELLANEOUS "
0
0 '
0 '
0 "
0.
0,00%
39100 ' BdND PROCEEDS
0
0
6
0
0
0.00%
39200'TRANSFERS.IN
0
0
0
.0
20,000 :
0.00°Ia
TOTAL MISCELLANEOUS
$492
($4,002)
($40)
($1,374)
$16,470
-41275,00%.
TOTAL.REVENUES
$645
$61,986.
$63,57.0
$1.9;088
$79,270
24,70%
EXPENDITURE BUDGET
OTHERSERVICES & CHARGES
.302 ENGINEERING FEES
91,865
50,596 .
0
3,679
0
0100%
304 LEGAL FEES
8.155 .
21345
0
0
0 '
0.00°/o:
335 . ARCHITECT FEES
0
0
0
0
0
0.00%
308 'OTHER PROFESSIONAL .SERVICE:
6.52
0..
0
0
0
0700%
309 ' MISCELLANEOUS
0
0
0 :
0 :
0 `•
mow
310 CONFERENCE REGISRATIONS
0
0
0 .
0 .
0 :
0.00%
333 SING PREPARATION
0
0.
0
0
0
0,00.°la.
351 : LEGAL NOTICE PUBiCATIONS.
814
0.
0
0
0
610 INTEREST
0
0.
0
0
0
0.00%,
620 ;FISCAL AGENT FEES
0 ;
0
0
0 .
0
0, a%:.
TOTAI.OTHER SERVICES.& CHARGES.
$101506
.$53,041
$0
$3,679
$0
0.0o
'CAPfT'AL OUTLAY
531 : OTHER IIIAPROVE3111B�FTS.
0
0 .
.0
0 .
0 ,
0.00°Ip
520 BUILDING CONSTRUCI"lON
0
.0 .
0
0
0
0,00°Io
720 OPERATING TRANSFERS
0 .
270,947 .
0
0
0 _
o.00%
TOTAL CAPITAL OUTLAY
$0
$276,947
$0
$0
$0
0.0C)
:TOTAL EXPMDrrURES
$101,506 .
$323,989
50
$3,679 ,
$0 .
0.00%
FUND BALANCE- JANUARY 1
$95,097 ;
($5.764)
($267,816) r
($267,81:6)
($2521407)
EXCESS REVENUE OVER B(PENDITURES
($100;861 )
($262,052) -
$63,570 ;
$15,409.
$79.270
FUND BALANCE DECEMBER 31
($5,764)'
($267,816)
($204,246)
($252,407):
($173;137)
-16,23%;';
45
IMPROVEMENT FUND
DEPARTMENT:
Improvement Construction
SUPERVISOR:
City Engineer
FUND #:
4.01
ACTIVITY #:
4800
ACTIVITY DESCRIPTION:
The. Improvement Fund was established for current and future improvement projects within. the City.
GOALS:
None:
MEASURABLE WORKLOAD DATA:
2015 2016. 20.17 2018
ACTUAL ACTUAL ACTUAL ESTIMATE❑
Since this fund was closed out, there is. 0o measurable workload data:
BUDGET COMMENTARY:
The major revenue source in. the past was transfers of excess funds from the General Fund to help.
finance future building improvernents and to set funds aside, for possible. emerald ash bare tree
replacementltreatments. The City is budgeting a: transfer from the General Fund to the
Improvement Fund in 2018 to help fund future project. Currently there are no improvement
expenditures budgeted for 2018.
BUDGE":
REVENUE BUDGET
ACCT..
# ACCOUNT DESCRIPTION
2015
AMAL
2016
ACTUAL
11/2112617
2017
ADOPTED
11/21117
ACTUAL
11/21 /2017
2D18
ADOPTED ..
vlo
CHANGE
MISCELLANEOUS
36210 INTEREST FARNNGS
$1,127
$989
$1,154
$718
$1,170
1.39%
36200'MSCELLANEOUS
0
0
0
0
0
0,00%
39100 . BOND PROCEEDS
0
0
0
A
0
0.00%
3920.0 TRANSFERS IN
Road I#rovements
0
0
0
0
0
0.00°/a
EAB Trealrwnt]Prevention
0
0
0
0
0
0.00%
Building irprovementslReplacement
0
0
0
0
0
.0.00%
Future "rovements.
0
0
0
0
20,000 .
0bo%
TOTAL MISCELLANEOUS
.$1,127
$989
$1.,154.
$718
. $21,170
1734.49%.
TOTAL REVENUES $1,12.7. $989. $1,.154 $71.8 $21,170 1734.49%
IXPENDIRJRE BUDGET
OTHER SERVICES & CHARGES
302 ENGINEERING FPS 0 0 0. 0 0 0.00v/e:
304 LEGAL FEES 0 0 0 .. 0 0 0:00%
TOTAL OTHER SERVICES & CHARGES $0 : $0, $0 $0 $0.. 0.00%,
CAPITAL OUTLAY
531 OTHER IMFROVEIVIENTS
0
0
0.
0
0 .
0.00%
WATER IMPROVEMENTS
0
0
0.
0
0
0,0.O
720. OPERATING TRANSFERS
0
0
0 .
0
.0
0A0%/
TOTAL CAPITAL OUTLAY.
$0.so
:
$0
$0
$0
.0.00%
TOTAL E}CPENDT URES
$0 .
$0.
$0
50..
$0..
0.00.%.
FUND BALANCE- JANUARY 1 $131,2.09 $i 32,336 $133,325:." $133;325 $134,043
IXCESS REVENUE OVER EXPENDITURES $1,127 $989 $1,154 . $718 $211170.
FUND BALANCE - DEC BVBER31 $132,338 $1331325 $134,479 `$134;043 $155,213 15,42%
47
SCHEUNEMAN ROAD IMPROVEMENT FUND
DEPARTMENT: S.che.uneman Road Improvement
SUPERVISOR: City Engineer
FUND #: 403
ACTIVITY #: 4800
ACTIVITY DESCRIPTION:
The Scheuneman Road I m provem ent fu nd recorded band proceeds and sewer im proveme nt.a nd
road resurfacing costs on Scheunemah Road.
GOALS:
None.
MEASURABLE WORKLOAD DATA:
2015 2016.2017 2018
ACTUAL ACTUAL. ACTUAL ESTIMATED.
No service levels have been established for this fund.
BUDGET COMMENTARY:
This fund in the past paid for the installation of a sanitary sewer line down Scheuneman Road and to
reconstruct the street. The City issued bonds to finance the project and collected special.
assessments from the henefitting properties. The last special assessment payment was made in
2015.
The City is starting to explore the possibility of extending the sanitary sewer line and water mains all
the..way down Sche.uneman Road through the business district and reconstructing the street with
storm water improvements. If thie.project moves forward,. once again benefitting properties would be
special assessed to pay for the project; however, there could be a City contribution to the project in
the form of a property tax levy and/or use of City reserves. At this time, the project costs and special
assessment amounts are unknown. In addition, the City does not know if there is enough support to
construct the project by property owners. Therefore, the 2018 budget does. not include any
expenditures or revenues for this project.
48
BUDGET:
REVENUE BUDGET
11 /21/2017
11121/2017
ACCT,
2015
2015:
2018
11/21/17
2018
%
# ACCOUNT DESCRIPTION
ACTUAL
ACTUAL.
ADOFTED r
ACTUAL
ADOPTED
CHANGE
SPECIAL ASSESSMgfrS
36101 SPECIAL ASSESSMENTS _ CURRENT
153
0
0
0
0
u0%
35102 :.SPEC,IAL ASSESSIA3 TS - DELINQUENT
0.
0
0
0
0
0:00%
36103 PENALTIES & INTEREST
0
0
0
0
0
0.00°I°
36104 SPECIAL ASSESSNIE=NTs - Pf2EPAID/SNR:
0
0
Q
0.
0
0.00%
TOTAL SPECIAL ASSESSMENTS
$153
$0
$0
$0
$0
0.00%
MISCELLANEOUS
36210..INTEREST EARNINGS
$115
$33
$28
$17
$35
25,00%
36200 MISCELLANEOUS
0
0
0
0
0
0.00%
39100 . BOND PROCEEDS
0
0
0
0
0
0.00%.
39200.TRANSFERS:W
0
0
Q..
0
0:
0.00°Ia
TOTAL MIISCELLANEOUS
$115
$33
$28
$17
$35
25.ob%
TOTAL. REVENUES
$268
$33
$28 .
$.17
$35
25M%
EXPENDM-RE BUDGET
OTHER SERVICES & CHARGES
302 . EI+IGINEERING.FEES
0 .
0
. 0
3,679
0
0.0Q%.
.304 . LEGAL FEES
0
0
0
0
TOTAL OTHER SERVICES & CHARGES
$0
$0
$0
$3,679
$0
0:00%
CAPITAL OUTLAY
531 OTHER IMIPROVEMENTS
0
.0
0
0
0
Q.00°Io :
720 OPERATING TRANSFERS
0
0:
G.
0
.0
0;0 %
TOTAL CAPITAL OUTLAY
$0
$0
.$0:
$0
$0,
0,00%
TOTAL EKPENDfTURES $0 $0 $0 $3;679 $a 0.au
FUND BALANCE- JANUARY 1 $2,893 $3;161 $3,194 r $3,194. {$468}'
EXCESSREVENUE $48 . $33 : $28 . ($3;662).: $35
FUND BALANCE- OECENSER.31 $3,151 $3,194 $3,222 ($468) {$433}-113.44%
FUTURE IMPACTS:
There are no future impacts at this time for this fund.
49
HOFFMAN ROAD IMPROVEMENT FUND
DEPARTMENT: Hoffman Road Improvement
SUPERVISOR: City Engineer
FUND #: 404
ACTIVITY.#: 4800
ACTIVITY DESCRIPTION:
The Hoffman Road Improvement Fund is used to provide the City's share of future road
improvements/maintenance on Hoffman Road.
GOALS:
Improve and maintain Hoffman Road on timely basis.
The City extended municipal water into the business district to help with redevelopment
efforts.
MEASURABLE WORKLOAD DATA:
2015 2016 2017 2018
ACTUAL ACTUAL ACTUAL ESTIMATED
No service levels have been established for this fund.
BUDGET COMMENTARY:
Current revenue sources include. special assessments on henefitting properties for extending
municipal water in 2015.
Expenditures in 201.5 and 2016 were for extending municipal water into the business.district area
from Hoffman Road.
BUDGET:
REVENUE BUDGET
11121/2017
11121/2017
ACCT.
2015
2016.
2018 y
11/21/17
2018
%
# ACCOUNT DESCRIPTION
ACTUAL
ACTUAL
ADOPTED �
ACTUAL
ADOPTED
CHANGE
SPECAL ASSESSMENTS
36101 SPECALASSESSME7dTS- CURRENT
0
6.4,411
6316.40
20,356
621800
-1.27%
36102 SPECIAL ASSESSMENTS TS - DEJNOL IENT
0
0
0
0
0
0.00%.
36103 .PENALTIES & INTEREST
0
1,527
:0
107
0
0.0D%
.36104 . SPECAL ASSESSMENTS - PRE'AIUSNR
0
0
0
0
0 .
0.00°I°
TOTAL SPECIAL ASSESSMENTS
$0
$65,938
$63,610
$20,462
$62,800
-1.27°I°.
MISCELLANEOUS
36210 INTEREST EARNINGS
($750).
(55,024)
($.l; 2)
($2,109)
($4,735)
287.4a%:
36200 MISCELLANEOUS
0
0
0
0
0
0.00%
38100.3ON1):FROCEPD.S
0
0
0
0
0
0.00%
39200. TRANSFERS. IN
:0 ,
0
0
0
0
0.00%._
TOTAL MISCELLANEOUS
($750)
($5,024)
(S1;22P)
($2,109)
($41735)
287:4.8%
TOTAL REVENUES
($750)
$60.914
$62,388
$181353
$58,065
-6,93%
EXPENDITURE BUDGET
OTHER SEIWICES.A CHARGES
302
.. ENGINEERING FEES
91,885.
50.696
0..
0
0
0.00°/°
304
LEGAL FEES
8,155.. ;
2,34.5 .
a
0
0
0,00%
308
ADMINISTRATION
652
0
0
0
0
0.00%,
351
LEGAL NOTICES
514 '
0
.0
0
0
0.00%
309
MISCELLANEOUS
17,350
0
0:
0
0
6.00°1.
TOTAL OTHER SERVICES &.CHARGES
$118,856
$53;041
$0
$0
CAPITAL OUTLAY
531 'OTHER MPROVE7MENTS
.0
270,947
0
0.
a
720 'OPERATING TRANSFERS
0
0
0.:
0
0
0.00%
TOTAL CAPITAL OUTLAY
$0-
$270,947
$0.
$D
$0
4.a0°16
TOTAL.EXPENDITURES
$118,856..
$323,988
$0:
$0.
$0
0.00%
FUND:BALANCE-JANUARY 1.
($9;OD5)
($928,611)
($391;685)r
($391,685)
($373;3.32):
EXCESS REVENUE OVER B(PENDITURES
($119.506):
($263,074)
$62,35& .
518,353 .
$58.065 `
FUND BALANCE- DECEMBER 3.1
FUTURE IMPACTS:
.($128,611). ($391,685) ($3291297). ($373,332). ($.315,267) 4.26%
Future impacts would be the cost'of the improvements/maintenance on Hoffman Road. Extending
water into the:business district will result in the City maintaining an Enterprise Fund for its water
operations in the future, as businesses connect to'the new water system. and/or the system
expands.
51
THIS PAGE INTENTIONALLY LEFT BLANK
NMI
53
SEINER OPERATING FUND
ENTERPRISE FUNDS
ACTIVITY DESCRIPTION:
The Sewer Operating Fund is the only Enterprise Fund the City has. It is responsible for the
maintenance of all lift stations and sanitary sewer lines in the City, The Sewer Operating Find. is
self-sustaining: from revenues derived from utility charges.
GOALS:
I. Keep all lift stations and sewer lines functioning safely and efficiently.
MEASURABLE WORKLOAD DATA:
2015 2010
ACTUAL ACTUAL
Gals of Sewage.
Treated (Millions) 10.25 10.95
Miles of Sewer Lines
Service Connections
BUDGET COMMENTARY:
2017.2018
ACTUAL ESTIMATED
11..15 11.20
The`main revenue source is sewer revenues, which are based on the number of sewer connections,
past sewer usage and sewer rate. Sewer charges are estimated to generate revenues of $40,000
and currently no rate increase was used to estimate 2018 revenues, however it appears a rate
increase may be needed to properly fund future sewer operations.
Interest income is another revenue source and is based on estimated interest earning.
On the expense side, the largest expense within Other Services and Charges are the M.C.E.S.
Charges for sewer treatment. These charges .are based.on actual sewer flows and sewer treatment
costs charged by the M.C.E.S, The City's flows have increased over the past year and the cost of
treating waste water has also increased. For 01.8 the M.C.E.S. Charges Have increased.7.89°Io to
$30,000.
The City also annually budgets to flush (clean) sewer lines to prevent sewer bacl<ups..For 2018
$12.,000 is.budgeted to flush sewer lines.
54
BUDGET
REVENUE BUDGET.
1112112017
.11121/2017
ACCT;
2015
.2018
2017
1.i121117
2018
%
# ACCOUNTDE35CR'TION
ACTUAL
ACTUAL
ADOPTED
ACTUAL
ADOPT
CHANGE
CHARGES FOR SERV CEEB
S4410 LOCAL SACCHgAGES.
S1s:4g0.
$1,025
$0
S3.000
30
0,0090.
34500 SFAERREVENUES - RFSIDSJTIAL.
6,815
13;213
15;500
9,771
15.000
-3.23%
34600:SEAERREVENUES -CONIMERCIAL
37,761
24,906
35;500
25;397
25,000
-29.58%
34 640'CERTIFIED SEA%R REVENUES
350
3.179
0
246
❑
0.00 %
34650.'.PFNALTIES & INTEREST
31880
.21234
2,500
567
2.500
..[]AO°A
TOTAL.GRARGES FOR SERVICES
$65,288
S4657
S53;500
S38,981
$42,500
-20.581/.
SPESEA,L ASS ESSI ENTS
36101 SPECWL ASSESSMEN75
0
0
0
0
0
0,00%
3.6102 DEL MUENT SPECIALASSESSMENTS
0
❑
0
0
0
0.00°I
36103 PENALTIES & INTEREST
0
❑
0
0
0
:0.00%
TOTAL SPECLA L A S SI=SS VENTS
$0
$0
$0
$0
50
0.00%
MISCB-,LANEoUS
36200 MISCELLANEOUS
0
1)
0
0..
0
0.0❑-A
36210 KrERFST INCOME
3.795
4.211
9,597
2,272
5,210
44.84
moo.:OF93J1TING.TRiNSFErRS
0
0
0
0
0
0.00%
TOTAL MISCELLANEOUS
$3,795
$4,2ll
53,597
S2.272
$5,210
44,84%.
TOTAL REVENUES
$691081
S47.868
S57,697
$41.253 ;
S47,710
-16,44%
EXPENDITURE BUDGET
SUPPLIES
201 ' OFFICE SUPPLES
0
.0
500
0
500
0,00%
210 OPERATNG SUPPLIES
0
❑
0
❑
0
0.00%
212 POSTAGE
98
138.
250
0 I
250
abov.
250 SALES TAk
0
0.
0
0
0 .
0.00%
TOTAL SUPPLIES.
SH .
size.
$750
30 :.
%750
OAO%.
OTFIER SERVICES. & CHARGES
301 AUDITING & A CCOUNMG:SE3V ICES
0
0
2.700
0
2,700
0.00
302 EJGQ+IBERING.FEES
0
11276
5,000
.0.
6.000
000%
318. NIO.ES, C!-IARGES
23,Ei16
25.714
27,B05
27504
50,000
7:89%
319 LOCATES
1,60B
906
coo
647
1,000
66.67%
329 FINANCIAL SERVICE
1.929
149.
3,006
4
2,500
-16.67%
334 COMPUTER SERVICES
606
.618:
500
209
75
-85:0036
406 •REPAERIINAINTEVANCE:
1
0
4,000
37
4,000
0.00%
420 DEPRECEATION
12,457
12.457
12,500
0
12,500
0.00%
433. DUES & SUBSCRIPTIONS
0
0
0
0
❑
0.00%
460. ':SEWER INSPECTIONS
9,890
{)
0 .
0
0
0.00%
461 SEWER FLUSHING
0
0
l2,Do❑
0
12.000
14A8%
TOTALOTHER.SEW ICES &CHARRGES
$50,107
.541,122.
S68,105
S28,901
$69,775
2.45%
CAPITAL OUTLAY
540 .NOVY MA CHINEITOEQUIPMENT
0
0.
0
0
0
0.00%
530 OTHERSOUIPNENT IMPROVEIVEYTS
0
0
0
0
.0
0.001/6
720 OPEiATINGTRANSFE?S
0
:0
00
0
0.00%
TOTAL CAPCFAL OEFTL AY
$0
$❑
$0
$0
$0
0:o0%
TOTAL EXPE7•ll]miREBUDGET
550,205
$41,260
$68,955
$28;901
570;525
2A3%
FUND BALANCE -JANUAR,' 1
$409,066
S440;399
$459,464
$459,464
$471.816
D CE SS REV ENUEOVER E (PFT]EIETEARES.
S1[81876
$$,608
(Si 1',758)
.$12,352
($22.615)
DEDIlCTINFRA STROCTIONADDTION5
50
S0
so
S0
SO
ADO BACK DEPRECATION
$12,457
312,457
$12,500
$0 .
$12,600.
FUND BALANCE- DECEI DER 31
$440.399
$459.464
$460,205
$471.816
S461,5❑1 0:281A.
INVESTN84EININFFLASTRUCTURE
$493,196.
$480;739.
5468,282 _
$468,282
.5468,282.
ADPETIONS (DELETIONS)
50
$0
$o
SO
S0
DE PREt A7I0N
($12,457)
(S12.457)
($12.500)
$].
($12,500)
55
THIS PAGE INTENTIONALLY .LEET BLANK
RX
57
SUMMARY OF TAX LEVIES, PAYMENT PROVISIONS,.
AND MINNESOTA REAL PROPERTY VALUATION
The following is a summary of certain statutory provisions effective beginning 2011 relative to tax
levy procedures, lax payment and. credit procedures, and the mechanics of real property valuation.
The summary does not purport to be inclusive of all such provisions or of the specific provisions
discussed, and is qualified by reference to the complete text of applicable statutes, rules and
regulations of the State of Minnesota.
Property Valuations. (Chapter 273, Minnesota Statutes)
Assessor's Estimated Market Value
Each parcel of real property subject to taxation must, by statute, be appraised ,at least once every
five years as of January 2 of the year of appraisal. With certain exceptions,. all property is valued at
its market value, which is the value the assessor determines to be.the price: the property to be fairly
worth, and which is referred to as the"Estimated Market Value."
Taxable Market Value
The. Taxable Market Value is the value that property taxes are based on, after all reductions,
(imitations, exemptions and deferrals. It is also the. value used to calculate a municipality's legal
debt limit.
Indicated Market Value
The Indicated Market Value is determined by dividing the Taxable Market Value of a given year by
s
the same year's sales ratio determined by the State Department of Revenue. The Indicated Market'
Value serves to eliminate. disparities between individual assessors and equalize property values
statewide.
Net Tax CaDaci
The Net Tax Capacity is the value upon which net taxes are. levied, extended. and collected. The
Net Tax Capacity is computed by applying the class rate percentages specific to each type of
property classification against the Taxable Market Value. Class rate percentages varydepending
on the type of property as shown on the 'ID1 page ofthe Appendix. The formulas and class rates for
converting Taxable Market Value to.Net Tax Capacity represent a basic element of the State's
property. tax relief system and are subject to annual revisions by the State Legislature.
Property taxes are determined by multiplying the Net Tax Capacity by the tax capacity rate, plus
multiplying the referendum market value by the market. value rate.
Property Tax Payments and Delinquencies
(Chapters 275, 276, 277, 279-282 and 549, Minnesota Statutes)
Ad valorem property: taxes levied by local governments in Minnesota are extended and collected by
the. various counties within the State.. Each taxing jurlsdiction is. required to certify the annual tax
levy to the county auditor within five (6) working days after December 20 of the year proceeding the
collection year. A listing of property taxes due is prepared by the county auditor:and turned over to
the county treasurer. on or before the first business day in March.
The county treasurer is responsible for collecting all property taxes Within the. county. Real estate
68
and.personal property tax statements are mailed out by March 31. One-half (112) of the taxes on
f; real. property is due on or before May 1.5. The remainder is due on or before October 1.5. Real
property taxes not paid by their due date are assessed a penalty which; depending on the type of
property, increases from 2% to:4%.on the. day after the due date. In the case of the first'installrnent
of real property taxes due May 15, the penalty increases to 4% or 8% on .tune 1. Thereafter, an
additional 1 % penalty shall accrue each.month through October 1 of the collection year for unpaid
real property taxes. In the case of the second. installment of real property taxes due October 15, the
penalty increases to 6% or 8% on November 1 and increases again to 8% or 1211% on December 1.
Personal property taxes remaining unpaid on May 1E are deemed to be del 1nquent.and. a penalty of
8% attaches to the unpaid tax. However, personal property owned by.a tax. -exempt entity, but which
is treated as taxable by virtue of a lease agreement, is subject to the same' delinquent property tax
penalties as real property..
Or! the first business day of January of the year following collection all delinquencies are subject to
an additional 2% penalty, and those delinquencies.outstanding as of February 15 are filed. for a tax
lien. judgment with the district court. By March 20 the county auditor files a publication of legal
action and a mailing notice of action to delinquent parties. Those property interests not responding
to this notice have judgment entered for the amount of the delinquency and associated penalties.
The amount of the judgment is subject to a variable interest determined annually by the .Department
of Revenue, and equal to the adjusted prime rate charged by hanks; but in no event is the rate less
than 10% or more than 'f %..
Property owners subject to a tax lien judgment generally have five years .(5) in the case of all
property located outside of cities or in the case of residential homestead, agricultural homestead
and seasonal residential recreational property located within cities or three (3)years with respect to
other types of property to redeem the property. After exp'iraiion of the redemption period,
unredeemed properties are declared tax forfeit. with title held in trust by the State.of Minnesota for
the respective taxing districts. The county auditor, or equivalent thereof, then sells those properties
not claimed for a public purpose at auction.. The.net. proceeds of the sale are first dedicated to the
satisfaction of outstanding special assessments on the parcel,.with any remaining balance in most
cases being divided on the following basis: county - 40%; Township or city - 20%; and school
district - 40%.
Property Tax Credits (Chapter 273, Minnesota. Statutes)
In addition to adjusting the taxable value for various property types, primary elements of Minnesota's
property tax relief system are: property tax levy reduction aids; the rentees credit,. which relates
property taxes to income and provides relief on a sliding income scale; and targeted tax relief,. which
is. aimed primarily at easing the effect of significant.tax increases, The circuit breaker credit and
targeted credits. are reimbursed to the taxpayer upon application by taxpayer. Property tax levy
reduction aid includes educational aids, local governmental aid.; equalization aid, county program
aid and disparity reduction aid.
Debt Limitations
All Minnesota municipalities (county; cities, townships and school districts) are subject to statutory
"net debt" limitations under the provisions of Minnesota Statutes, ..Section 475.53. Net debt is
defined as the amount remaining after deducting from gross debt the amount of current revenues
which are applicable within the current fiscal year to the payment of any debt and the aggregation of
the principal of the fallowing:
1. Obligations issued for improvements which are payable wholly or partially from the
proceeds of special assessments levied upon benefited property.
59
2. Warrants or orders having no.definite or fixed maturity.
3. Obligations payable wholly from. the income from revenue.producing conveniences.
4. Obligations issued to create or maintain a permanent.improvement revolving fund.
5. Obligations issued for the acquisition .and betterment of public waterworks systems and.
public lighting, heating or power systems, and any combination thereof, or for any other
public convenience from which revenue is or may be derived.
S. Certain debt service loans and capital loans made to school districts.
7. Certain obligations to repay loans.
8. Obligations specifically excluded under the provision of law authorizing their issuance.
9. Certain obligations to pay pension fund liabilities.
10. Debt service funds for the payment of principal and interest on obligations other than those
described above.
Levies for General Obligation Debi
(sections 475.61 and 475.74, Minnesota Statutes)
Any municipality which issues general obligation debtii-iust, at the time. of issuance, certify levies to.
the county auditor of the county(ies) within which the municipality is situated. Such levies. shall be in
an amount that if.collected in full will; together with estimates of other revenues pledged for payment
of the obligations,. produce at least five percent in excess of the amount needed to pay principal and.
interest when due. Notwithstanding any other limitations upon the ability of a taxing. unit to levy
taxes, its ability to levy taxes for a deficiency in. prior levies for payment of general obligation
indebtedness.is without limitation as to rate or amount.
Metropolitan Revenue Distribution
(Chapter 473F, Minnesota Statutes)
"Fiscal Disparities Law"
The Charles R. Weaver Metropolitan. Revenue Distribution Act, more commonly know as "Fiscal
Disparities" was first implemented for taxes payable in 1975.. Forty percent of the increase in
commercial -industrial (including public utility and railroad) net tax capacity valuation since 1971 in
each assessment district. in the M1nneapolis/St. Paul seven -county metropolitan area (Anoka,
Carver, Dakota, excluding the City of Northfield., Hennepin, Ramsey, Scott, excluding the City of
New Prague, and Washington Counties) is contributed to an area -wide tax base. A distribution
index, based on the factors of population and real property market value:per capita, is employed in
determining what proportion of the net tax capacity value in the area -Wide tax base shall be
distributed back to each assessment district.
STATUTORY FORMULAE CONVERSION OF ESTIMATED MARKET VALUE (EMV) TO NET TAX
CAPACITY FOR MAJOR PROPERTY CLASSIFICATIONS
General
2001 Net Tax Capacity
2002-2018 Net Tax Capacity
Classification
Est. Mkt. Value
% of FCMV
Est. Mkt. Value
% of EMV
RESIDENTIAL:
Homestead
First $76,000
1.00%
First $500,000
1.00%
Over $76,000
1.65%
Over $500,000
1.25%
Non -Homestead
First $76,000
1,20%
First $500,000
1.00%
Over $76,000
1.66%
Over $500,000
1.25%
AGRICULTURAL
LAND:
Homestead
First $115,000
0.35%
First $600,000
0.55%
$115,0004600,000
0.80%
Over $600,000
1.00%
Over $600,000
1,20%
Non -Homestead
100% of EMV
1.00%
100% of EMV
1.00%
COMMERCIAL J
INDUSTRIAL
First $150,000
2.40%
First $150,000
1.50%
Over $150,000
3.40%
Over $160,000
2.00%
$2 ,500
$2,000
$1 ,500
$1,000
$500
$0
CITY PROPERTY TAXES
(no change in ESTIMATED market value)
$150,0001$126,260 $250,0D01$235,260 $350,0001$344,260 $450,0001$450,OM $550,00015550,000
TAXABLE MARKET VALUE
(ACTUAL 2013 ■ACTUAL 2014 GACTUAL 2015 MACTUAL 2016 OACTUAL 2017 ACTUAL 2018
61
CITY PROPERTY TAXES
(6.5% Increase in ESTIIIIATED market value)
f
$3.006
52 587
S2,S09
$2,500 52 015
$1 6
51.979
$2.000 51 562
SO 1H 543 $1.472
�7.525
$1 ,500 51.07d $1.234 $1 195 t 28 t
81,045 Sys 59DB51A1 1.04
$1 ,UOa $792
rS.�b6 $506 5645 38 5618 5693
$500 53215283 5329 537
$a
$140,712 $234,520 $328.328 $422,136 $515,944
TAXABLE MARKET VALUE
■ACTUAL 2013 ■ACTUAL 2014 CACTUAL 2015 TACTUAL 2016 RACTUAL 2017 PROPOSED 2015
CITY OF GEM LAKE
11/18/2014
11/17/2015
11/15/2016
11/21/2017
PROPERTY TAXCHANGES
2015
2016
2017
2018
Final
Final
Final
Final
Levy
Levy
Levy
Levy
GENRAL LEVY
204,656
225,026
363,294
369,252
DEBT LEVY:
GENERAL DEBT LEVY
0
0
0
0
CAPITAL IMPROV, PLAN BONDS
50,000
70,000
75,987
84,399
2016 IMPROVEMENT BONDS
0
0
0
0
TOTAL DEBT LEVY
50,000
70,000
75,987
84,399
TOTAL PROPERTY TAX LEVY
254,655
295,026
439,281
453,651
LESS: FISCAL DISPARITIES
5,944
6,365
6,610
9,953
NET PROPERTY TAXES
248,711
288,661
432,671
443,698
% CHANGE
' 10.53%'
16.06%
49.899%
2.55%
TAX CAPACITY
878,661
977,703
1,052,436
1,128,008
TAX RATE
28.306%
29.524°/a
41.111 %
39.335%
MEDIAN VALUE HOME
214,000
227,800
246,900
262,850
TAXABLE MEDIAN VALUE HOME
201,580
214,138
231,519
246,034
TAXABLE TAX CAPACITY
2,016
2,141
2,315
2,460
CITY TAXES
$570.59
$632.23
$951.81
$967.76
62
CITY OF GEM LAKE, MN
_ City Hall - 4200 Otter Lake Road
— Gem Lake, MN 55110
RESOLUTION NO.2017-20
21 NOVEMBER 2017
A RESOLUTION ADOPTING THE FINAL GENERAL FUND BUDGET
AND FINAL AMOUNT TO BE RAISED BY PROPERTY TAXATION
FOR THE YEAR 2018
WHEREAS, the Citv Treasurer has presented a TOTAL (Proposed) Budget of
$423,247.00 which includes a General Tax Levy of $369,252.00 and a Debt Tax Levy of
$84,399.00 for fiscal and calendar year 2018 based upon best estimates of costs for
running the City of Gem Lake in 2018; and
WHEREAS, the City Council did review, on November 21, 2017, the TOTAL Budget
and Tax Levy for 2018 including; all revisions thereto as of the date first written.
NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Gem
Lake does formally adopt the 2018 Final General Fund Budget of $423,247.00 and the
Final Property Tax Levy of $453,651.00 which includes a General Tax Levy of
$369,252.00 and a Debt Levy of $84,399.00 for 2018 as prepared by the City Treasurer
and amended by the City Council;
BE IT FURTHER RESOLVED that the City Clerk is charged with Certifying said Tax
and Debt Letiy to Ramsey County Property Taxation and other government bodies for
whom this information is required.
The foregoing Resolution was offered by Councilor Lindner and was supported by
Councilor Artig-Swomiey and was declared adopted based upon the following vote:
NAME
UZPEN
LINDNER
KUNY
ARTIG-
SWOMLEY
Vote
Yes
Yes
Yes
Yes
Attest
I, WII.LIAM F. SHORT, the duly qualified City Clerk for the City of Gem Lake,
County of Ramsey. State of Minnesota, do hereby certify (hat the foregoing Resolution is
a true and accurate representation of action taken by the City Council of the City of Gem
Lake on the date first written.
SHORT, City Clerk
Loot: for us on the World Wide Web at gemlakeinn.org
63
GLOSSARY OF TERMS
ACCOUNT: A term used to identify an individual asset, liability, expenditure controi, revenue control,
or fund balance,
ACCOUNTS PAYABLE: Amounts owed to others for goods or services received.
ACCOUNTS RECEIVABLE: Amounts due from others for.goods.furnished or services rendered:
ACCOUNTING SYSTEM: The total set of records and procedures which. are used to record, classify
and report information -on financial status and operations of an entity.
ACCRUAL BASIS OF ACCOUNTING: The method of accounting under which revenues are recorded
when they are earned and expenditures are recorded when goods and services are received.
ACTIVITY: A specific and distinguishable line of work performed by one or mare organizational
components.. of a governmental unit: for the purpose of accomplishing a function for which thei.
governmental unit is. responsible: For example "Code Enforcement is an activity performed in the
discharge of the "Public Safety" function.
ADOPTION: The formal action taken by the Town. Board to authorize or.approve the budget.
AD VALOREM: In proportion to value.. A basis for levying taxes upon property:
AGENCY FUND: A fund consisting of :resources received and held by the governmental unit as. an
agent for others or other funds of the. governmental unit..
APPROPRIATION, An authorization granted by a. legislative body. to rriake expenditures and to incur
obligations for specific. purposes. An appropriation is limited in amout to the time it may be expended.
ASSESSED VALUATION: Value. placed upon real estate or other property as a basis for levying
taxes.
ASSESSMENTS: Charges made to. parties for actual services or benefits rece..ived.
ASSETS: Property owned by a governmental unit, which has a mo netary. value.
AUDIT: The examination of documents; records, reports, systems of internal control, accounting
and financial procedures; and other evidence for one or more of the following purposes:
(a) To ascertain whether the statements prepared from the accounts present fairly the
financial position. and the results of financial operations of the constituent funds and
balanced account groups of the governmental unit in accordance with generally
accepted accounting principals applicable to governmental units arid -on a basis
consistent with that of the preceding .year.
(b) To determine the propriety, legality and mathematical accuracy of a governmental
unifs financial transactions.
(c) To ascertain Whether -all financial transactions have been properly recorded.
(d) Toas.ce.rtain.the stewardship of..public officials who.handle and are responsible for
the financial resources of a governmental. unit.
64
BALANCED BUDGET: A budget in which estimated revenues, including operating transfers from other
funds equals estimated expenditures, including operating transfers to other funds. A balanced budget
would have no effect on fund balance/fund equity.. The Township's policies require the General Fund
budget to be balanced.
BOND: A written promise, generally under seal; to pay a specified sum of money, called the face
value or principal amount, at a fixed time in the future, called the date of maturity, and carrying jnterest at:
a.fixed rate, usually payable periodically.
BONDED INDEBTEDNESS: Outstanding debt. by issues of bonds, which are repaid by ad valorem ❑r
other revenue.
BUDGET: A plan of financial operation embodying an estimate of proposed expenditures fora given
period and the proposed means. of financing them.
BUDGET DOCUMENT: The official written statement. prepared by the Cle (Treasurer and.
Finance Officer of the Township Which presents the proposed budget to the Town Board,
BUDGET BODY MESSAGE: A general.discussiari of the.proposed budget presented in writing as a
part of the budget document. The budget message explains principal budget issues against.the
background of financial experience in recent years and. presents recommendations made by the.
Clerk/Treasurer.
BUDGET CALENDAR: The schedule of key dates, which a government follows in the preparation and.
adoption of the budget.
BUDGETARY CONTROL: The control or management of a governmental unit or enterprise in
accordance with an approved budget for the purpose of keeping expenditures within the limitation of
available appropriations and available revenues,
CAPITAL ASSETS: Assets with a value of $1,000 or more and a- useful life of 3 years .or longer.
CAPITAL EXPENDITURE: Assets with an initial, individual cost of more than $1,000 and an
estimated useful life in excess of three years,
CAPITAL IMPROVEMENT BUDGET: A. plan of proposed capital expenditures and a means.of
financing them. The capital budget is enacted as part of the complete annual. budget.
CAPITAL PROGRAM: A plan for capital expenditures to be incurred each year over a fixed period of
years to meet.capital needs arising from the long-term work program or.otherwise. It sets forth each
project or other contemplated expenditure in. which the government is to have a part and specifies the full
resources estimated to beavailable to finance the projected expenditures.
CAPITAL PROJECTS.FUNDS: To account for financial resources to be used for the acquisition or
construction of major capital facilities.
CASH BASIS; The method of accounting under which revenues are recorded when received in cash and
expenditures are recorded when paid..
CERTIFIED LEVY: Total tax levy of a jurisdiction, which.is certified to the Calanty.Auditor.
CHARGES FOR SERVICES: Charges. far current. services rendered.
65
CHART OF ACCOUNTS: The classification system used by a government entity to organize the
accounting for various funds.
CONSUMER PRICE INDEX (CPI): A.statisticai description of pride levels provided by the U.S.
Department of Labor. The index is used as a measure of the Increase in the cost of living (Le.:, economic
inflation).
CONTINGENCY: Budget for expenditures which cannot,be placed in departmental budgets,
primarily due to uncertainty about the level or.timing of expenditures when the budgets adopted, The
contingency also serves: as a hedge against shortfalls in revenues.or unexpected expenditures,
CURRENT: A term which, applied to budgeting and accounting, designates the. operations of the
present fiscal. period as opposed to past or future periods.
DEBT: An obligation resulting from the borrowing of money or from the. purchase of goods and services.
DEIST LIMIT: The maximum. amount of gross or net debt, which is legally permitted.
DEBT MARGIN: The amount of available debt, which may be issued by a governmental unit
before reaching its debt limit.
DEBT SERVICE FUNDS: To account for the accumulation of resources for payment of general
long-term debt.
DEPARTMENT- Basic organizational unit of government, responsible for carrying out related:
functions -
DEPRECIATION.
Expiration .in the service life of capital assets attributable to wear and tear,.
:
deterioration; action of thephysical elements, Inadequacy or obsolescence.
DISTINGUISHED BUDGET PRESENTATION AWARDS PROGRAM: A voluntary awards program
administered by the Government Finance. Officers Associations. to encourage governments to prepare
effective; budget documents.
EFFECTIVE BUYING INCOME (EBl): A.statistical measure. of buying power of an area.or group of.
individuals.
ENTERPRISE. FUNDS: To account for operations that are financed and operated in a manner
similar to.. a private business enterprises, where the intent of:the governing body is. that the cost of
providing services are to be recovered primarily on a.user-charge basis to the general public.
ESTIMATED MARKET VALUE: Represents the selling price of a property if it were on the market.
Estimated market value is converted to tax capacity before property .taxes are levied.
EXPENDITURE: Where accounts are kept on theaccrual or modified accrual basis of accounting,
the cost of goods received -or services rendered whether cash payment have been made or not. Where
accounts are kept on a`cash basis, expenditures are recognized only when the cash payments for the
above purposes are made.
FINES: Revenues from penalties imposed for violation of laws or regulations.
FISCAL DISPARITIES: A. Minnesota law enacted in 1.975 which provides for the pooling of 40.
percent of al new commercial and industrial property valuation in the seven county metropolitan area and
then redistributed to taxing jurisdictions according to specific criteria.
FISCAL POLICY: A government's policies with respect to revenues, spending, and debt
management as these relate to government services, programs and capital. investment. Fiscal Policy
provides an agreed -upon set of principles for the planning and programming of budgets and their funding..
FISCAL YEAR: The budget and accounting year thatbegins on the first day of January and ends
on the last day of December of each year.
.FIXED ASSETS: Assets of a long-term character which are intended to continue to beheld or
used, such as land, buildings, machinery, furniture, and.other equipment.
FULL TIME EQUIVALENT (FTE): The number of employee hours (2,080.) needed tobe equal to.
one full time employee.. Several part tirne ern ployees. be combined to make one full time:equ valent:
FUNCTION: A group of related activities aimed at accomplishing a major.service or regulatory program
for.which1he government unit is respons'i.ble..
FUND. An independent fiscal and accounting entity with a.self balancing. set of accounts recording cash
andfor other resources together with all related liabilities, obligations;. reserves, and equities which are
segregated for the purpose of carrying on specific activities or attaining ceitain objectives.
RIND BALANCE:. The difference between fund's assets and fund liabilities: (the equi.ty) in
governmental funds.
r FUND BALANCE —.ASS IG.NED: Segregation of a portion of fund balance to indicate the
government's intent to; use the resources for. specific purposes where: thespecific purposes are identified
by either the government's highest level of decision -making authority`ar a body. or official that. has been
delegated the authority to do so by the governing body.
FUND BALANCE — COMMITTED: Segregation of a portion of fund balance. that represents
resources whose use is subject to a legally binding constraint that. is imposed by the government itself.at
its highest level of decision -making authority and that remains legally binding unless removed in. the same
manger.
FUND BALANCE NONSPENDABLE: Segregation of a portion of fund balance to indicate hat the
amount cannot be spent because the resources are not in spendable form, such as inventories or prepaid
items.
FUND BALANCE — RESTRICTED: Segregation of a portion of:fund balance that represents
resources whose use is subject to externally enforceable constraints.
FUND BALANCE — UNASSIGNED: The difference between the total fund balance in a governmental
fund and its nonspendable, restricted, committed, and assigned components. :Only the general fund may
report positive. amounts of unassigned fund balance.
GENERAL FUND: Accounts for the general operation of the Township and all. financial. resources
except those to be accounted for in another fund.
67
GENERAL GOVERNMENT: Expenditures, which represents a set of accounts, to which are charged
the expenditures for operating #Ile Township.
GENERAL OBLIGATION BONDS: When:a .government pledges its frill faith and credit to the
repayrnent of the bonds it issues, than those bonds are general obligation (GO) bonds.
GOAL:. A statement of broad direction, purpose ar intent based on the need of a community. A
goal is general and timeless; that is, it is not concerned with a specific achievement in a given period,
GOVERNMENTAL ACCOUNTING: The composite of.analyzing, recording, summarizing; reporting,
and interpreting the: financial transactions. of governmental units and agencies.
GOVERNMENTAL FUND TYPES: Funds used to account for the acquisition, use arid balances of
expendable. financial resources and the related current liabilities - except those accounted for in
proprietary funds and fiduciaryfunds. In essence, these funds are accounting segregation of financial
resources. Under current GAAP, there are four governinentai fund types: general,special revenue, debt
service and capital projects.
GRANT: A contribution of assets by one governmental unit:or other organization to another.
Grants are. usually made for specified purposes:
HOMESTEAD AND AGRICULTURAL CREDIT (HACA): A form of state paid property tax relief
for farm property and owner occupied homes.
IMPROVEMENT BONDS: Bonds payable from the proceeds of special assessments from
properties. benefiting front an 'improvement.
IMPROVEMENTS: Buildings, other structures, and: other attachments or annexations to: land which
are intended to remain so attached or annexed, such as sidewalks; trees, drains, and sewers:
INFLOii'VIINFILTRATION (Ill): The term used. to describe cfean water entering. into the sanitary sewer
system.
INTE.RFUND TRANSFERS: Amounts transferred from one fund .to another.
INFRASTRUCTURE: Assets which are..irnmovable and of value only to the governmental unit (i.e,
roads, gutters, sewer lines).
INTERGOVERNMENTAL REVENUES: Revenues from. other governments in the form of grants,.
entitlement, or shared .revenues.
INVESTMENTS: Securities held for the production of income in the form of interest.
LEVY: (Verb.) To impose taxes, special assessments, or service charges for the .support of:governmental
activities. (Noun) The total amount of taxes special. assessments, or service charges imposed: by a
governmental unit,
LICENSES: Revenues received from the sale of business and non -business 1icenses.
LIMITED MARKET VALUE: The amount the.market value of a property can increase1rom one year to
the next for calculating property taxes. The limited. market value system was phased -out by the State of
Minnesota..
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LINE ITEM: A specific item or group of similar items defined by detail in a unique account in the
financial records.
LOCAL GOVERNMENT AID (LGA): Intergovernmental revenue from the state to municipalities to
help fund general expenditures -
LONG -TERM DEBT: Debt with a. maturity of more than one year after the date of issuance.
MAINTENANCE: The upkeep of physical properties in condition for use or occupancy.
MARKET VALUE EXCLUSION tMVEj A portion of a property's market value that is not included in the
property tax calculation based on a formula. set by the :State of Minnesota. This exclusion reduces. the
taxable: market value.
MARKET VALUE. HOMESTEAD.. CREDIT [MVHC:]: Statel paid property tax reduction on owner
occupied. homes based on the properties market value.
MISCELLANEOUS: Revenues or expenditures not classified in any other revenue or expenditure.
category.
MODIFIER ACCRUAL BASIS: The basis of -accounting under which.. expenditures other than accrued
interest on general long-term debt are recorded at the time liabilities are incurred and revenues are
recorded when received in cash except for material and/or available revenues,.which should be accrued to
refiect.prgperly the tax levied and revenue earned:
NET POSITION -- GENERAL GOVERNMENT: The difference between general government asset and
liability accounts reported in. the. government -wide financial staternents,
OBJECT OF EXPENDITURE: Expenditure .classifications based upon the types or categories of goods
and services. purchased.
OBJECTIVE: Desired output oriented accomplishments, which can be measured and achieved within a
given time frame,
OPERATING BUDGET: A plan. of financial operation embodying an estimate of preposed
expenditures for the calendar year and theproposedmeans of financing them.
OPERATING EXPENSE: The cost for personnel, material and equipment required for a
department to function:
OPERATING REVENUE: Funds that the government receives as income. to pay for ongoing:
operations, Operating revenues are used to pay for day -to. -day services.
OPERATING TRANSFERS-. Amounts transferred from one fund to another,. shown as expenditure in
the originating fund and revenue in.the receiving fund,
ORDINANCE: A formal legislative enactment by the. Town Board.
PAY-AS-YOU-GO BASIS: A term used to describe a financial policy by which capital outlays are
financed froth current revenues rather than through borrowing.
PERFORMANCE MEASURE: See .Service Levels.
PERSONAL SERVICES: Expenditures for salaries, wages, and fringe benefits of employees..
PROGRAM: A. group of related activities performed by one or more organizational units for the purpose
of accomplishing a function for which the governmental unit is responsible:.
PROJECT: A plan of work, job assignment, or task.
PROPRIETARY ACCOUNTS: Those accounts which show actual.financial position and ❑peratlon, such
as actual assets, liabilities, reserves, fund balances, revenues, and expenditures, as distinguished from
budgetary accounts..
PUBLIC SAFETY: To account for expenditures. related to the protection of persons and property.
PUBLIC WORKS- To account for expenditures. for the maintenance of Township property and
infrastructure..
PURPOSE: Abroad. statement of the goals, in..terms of meeting :public service needs, that a
department is organized to meet.
REFUNDING BONDS:; Bonds issued to retire bands already outstanding.
REIMBURSEMENT: Cash or other assets received as a repayment. of the cost. of work or services
performed or of other expenditures made for or on behalf of another governmental unit or department or
for an individual, firm, or corporation.
RESERVE: An account which. records a portion of the fund balance which must be segregated for
soiree future use and which is, therefore, not available for further appropriation or expenditure.
RESOLUTION: A. special or temporary order of a.le.gislative'body; an order of a legislative body
requiring less legal formality than an ordinance or statute.
RESOURCES: The actual assets of a governmental unit, such as cash, plus contingent assets.such as.
estimated revenues applying to the current fiscal year not accrued or collected, and bonds authorized and
not issued.
REVENUE: The term designates an increase to a funds assets which: 1) does not increase a liability,
2) does. not represent a repayment.of an expenditure already made; 3) does not represent a cancellation
of certain liabilities;. and:4j does not represent an increase in contributed capital.
REVENUE BOND: A bond that is backed by a. particular revenue source such as water user fees.
SERVICE LEVELS: Data to determine how effective or efficient a program is in achieving its. objective.
SPECIAL ASSESSMENT: A compulsory levy made by a local government against certain properties
to defray part or all of the cost of a specific improvement or service which is presumed to be of general
benefit to the public and of special benefit to such. properties.
SPECIAL REVENUE FUND: To account for revenue derived from specific.revenue sources that are
legally restricted for specific purposes.
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SY: Abbreviation.for square.yard, which. is how sealcoating and street. overlay. projects are measured
TAXABLE.: MARKET VALUE: That portion of a property's market Value that is .used to calculate
property taxes..
TAX CAPACITY: An amount.determined by a percentage of a property's market value, which is
than applied, to the tax rates of taxing jurisdictions affecting the property to determine the arnount of
property taxes owed. The current tax rates and property classifications can be found on page 135..
TAX CAPACITY RATE: Tax rate appied to tax capacity to generate property tax revenue, The
rate is obtained by dividing the property tax levy by the available. tax capacity.
TAX CLASSIFICATION RATE: Fate at which estimated market values are converted into the
property tax base. The classification rates are assigned to. properties depending on their type (residential,
commercial, farm, etc.). and, in some cases there are two tiers of classification rates, with the rate
increasing as the estimated market values. increases.
TAX INCREMENT FINANCING (TIF):. Financing tool originally intended to.combat severe blight in
areas,.which would.not be redeveloped "but for" the availability of government subsidies derived from
locally generated property tax .revenues.
TAX LEVY: The total amount to be raised by general property taxes for the purpose stated in the
resolution certified to the county auditor.
TAX RATE:. Theamount applied to tar capacity to determine the taxes.generated by the property,.
TAXES: Compulsory charges levied by a govern mental. unit for the purpose.of financing services
performed for the common benefit.
TRUST AND AGENCY FUNDS: Funds used to account for assets held. by a government in a trust
capacity or as an agent for individuals;..private organizations, other governments and/or other funds.
TRUST FUND: A fund consisting of resources received and held by the governmental unit as
trustee; to be expended or invested in accordance with the conditions of the trust.
UNBALANCED BUDGET: A budget which u.ndesignated fund balance or reserves are used in order
to balance estimated revenuesto estimated expenditures or expenses.
UNRESERVED FUND BALANCE: The portion of a fund's balance that is not restricted for a specific.
purpose and is available for general appropriation.
USER FEES: The payment of a charge for direct receipt of a public service by the party
benefiting from the service..
WORKLOAD INDICATOR`. A unit of work to be done.
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ACRONYMS
ACS
Animal Control Services
CAFR
Comprehensive Annual Financial Report
CD
Certificate of Deposit
CIF'
Capital Improvement Plan
CP
Commercial Paper
CAI.
Consumer Price Index
HACA
Homestead and Agricultural Credit`Aid
.EB.I
Effective Buying Income
.EDA
Economic Development Authority
EMV
Estimated Market Value
FHLB
Federal Home Loan Sank
FNMA
Federal National Mortgage Association
FTE
Full Time. Equivalent
GAAP
Generally Accepted Accounting Principals
GASB
Governmental Accounting Standards Board
GFOA.
Government Finanee.Officer's Association
GO
General Obligation
lll
Inflow/Infiltration
LGA
Local Government Aid
VICES
Metropolitan Council Environmental Services
MVE
Market Value Exclusion
MVHC
Market Value. Homestead Credit
SAC:
Sewer Availability Charge
Sy
Square Yard:
TIF
Tax Increment Financing
TVA.
Tennessee Valley Authority
VLAWMO
Vadnais lake Area Water Management Organization
WAC
Water Availability Charge
WBLC❑
White Bear Lake Conservation District
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