HomeMy WebLinkAbout2016 Adopted BudgetI
Adopted By City Council 11/17/2015
Table of Contents
Hovoto��ad�hm -'_ Budget ................. --..'.............. 1
Budget Message ................ -,_—............ ............... 2
Fund. Structure and Basis of8mJgetinQ—......
^'-.—.-`. �
ouuQeu........ ............... ....... ,,,.. 5
General Fund ...... 7
� opeoa/Revenue runon—~—,—'.~---........ .......... 28
Debt Service Funds ......... ........ `._—...... ............... 33
Capital Improvement Fundm-----~_-.---.—''45
Enterprise Funds -.................. '—............................. 53
Appendix............. —...... --................................ -..57
Glossary ofTerms ...,_—.—.'.'----................. 64
HOW TO READ THE. BUDGET
The budget document serves two distinct purposes. One purpose Is to present:the City Council
Members, .residents and other interested readers., concise and readable Information about City of Gem
Lake. The other purpose is to provide. management of the City with a financial and operating plan that
conforms to the City's accounting system.
The Budget Message provides an overview of the key policy issues and programs in the budget, and
presents major areas of emphasis.
The Schedules and Summaries provide the heart of the document as an operating and financial plan.
The General. Fund and Special Revenue Funds section contains revenue. and.expenditure summaries.
It also provides detail revenue and expenditure. information, department descriptions, staffing levels,
service level objectives and prior year accomplishments for all departments.
The Debt Service Funds section contains information about the resources accumulated for the
payment of general long-term debt principal and interest.
The Capital Improvement Funds section contains revenue and expenditure information about the
various. construction projects within the Township.
The Enterprise Funds section contains revenue and expenditure summaries for all Enterprise Funds. It
also provides detail revenue and expenditure information, department descriptions, staffing levels,
service level objections and prior year accomplishments for.all departments within each Enterprise
Fund,
The Appendix section includes other important financial and City information, such as, City statistics,
description of the. property tax system, and a glossary of terms.
CITY OF GENE LAKE, MN �
4200 Otter Lake Road
Gets Lake, Minnesota 551.I0 —
City Council Members, Citizens and Others.
It is my privilege to present the 201.E budget for the City of Gem Lake, This budget, as adopted by the
City Council identifies how the City resources will be spent.in 2016. This budget is the City's financial
management plan and has been designed to be responsive to public service demands and for carrying
out services over the corning year. The 2016 budget is the result of sound. financial management, and
affords some protection for the future operation of the City. It is the City's. intent to submit and. manage
the budget in the most open and straightforward manner possible,. which will allow:consistent and careful
management of all resources. The City continually faces many challenges which draw upon the
resources and value judgments of all of us.
The City budget focus has been to maintain services provided and existing infrastructure. Public safety
remains a priority for the: City and this budget.includes expenditures for increased patrols and law
enforcement. Also for.2016 the City has included .in the budget $13,000 for updating and filing the City's
MS4 Report (storm water management. plan) to the State.. The Ice and Snow Removal .budget was
increased to reflect past expenditure levels. Also included in the 2016 budget are funds for the City to
extend water service to the :City's businessdistrict.
On the revenue side the largest revenue source is property taxes which make up almost..8211/c of total
revenues for the City. The City remains committed to maintaining the property tax levy Y Y g p p y y possible. To that
end the. CitywilI. use reserves of $80,000 to fund General Fund operations in 2016.
The 2016 property tax levy is increased 15.9% and the City's tax capacity also increase 11.3%, which
results in a tax rate increase of 4..31 % to 29.524%. Based on this most residents would see an increase
in their City property tax bills from 2015 to 2016,
As 2016 unfolds, the City is well positioned to meet current. and future challenges through sound. fiscal
management. it is our hope `this 'budget will meet.the expectations and need of Gem Lake residents.
My sincere thanks are extended to the City Council for their time and effort in the preparation of this
document,
Respectfully,
Tom Kelly
City Treasurer
Look for us on the World Wide Web at gem la kern n.org
FUND STRUCTURE AND BUDGET BASIS
The financial structure of City of Gem. Lake is similar to other governments with the use of funds.
Funds are: the. control structures that ensure that public moneys are spent only for those purposes
authorized and within amounts authorized. Funds are. established to account for different types of
activities and legal restrictions. that are associated with a particular government function. The
Governmental Accounting. Standards Board (GASB) defines a fund as:
A fiscal and accounting entity with a self -balancing set of accounts recording cash and other
financial resources, together with all related liabilities and. residual equities or balances, and
changes therein, which are segregated for the purpose of carrying on. specific activities or
attaining certain objectives in accordance with special regulations, restrictions, or limitations.
All of the funds. Used by the City.must be classified into one of seven "fund types. Four of these fund
types are used to account for the City's "governmental -type" activities and are known as "governmental
funds:" Two of these fund types are used to account fora government's "business-typen activities and
are known as."proprietary funds." Finally, the seventh fund type is reserved for a government's
'`fiduciary activities." The City currently does not operate.any fiduciary activities.
Governmental Fund types are used to account for governmental -type activities. These:are the
General Fund, Special. Revenue Funds, Debt. Service Funds, and Capital Projects Funds.
The General Fund is used to account for most of the day-to-day operations of the City, which are
financed from property taxes and other general revenues. Activities financed by the General Fund are
those not accounted for in other funds. There can only be one. General Fund.
t
Special Revenue Funds are used to account for revenues derived from specific taxes or other
.earmarked revenue sources which, by law,. are designated to finance particular functions or activities of
the City and which therefore cannot be diverted to other uses. The Special Revenue Funds the City
operates are. the Park and Playground Fund, which was established to purchase and develop parks
and trails in the.City through the collection. of park dedication fees on new developments or building
permits and new for 2g15 is a fund to account for possible grants the City may apply for to help
redevelop its commercial district.
Debt Service Funds are used to account for the payment of interest and principal on. general and.
special obligation debts other than debt.issued for and serviced by a governmental enterprise.
The Capital Projects Funds account for all resources used for the acquisition and/or construction of
capital equipment and facilities except those financed by Enterprise and Internal Service Funds.
Two Proprietary Fund Types are used to.account.for the City's business -type activities. These are
the Enterprise Funds and the Internal Service Funds.
The City's only Enterprise Fund is the Sewer Operating. Fund.. This fund is used to account for the
.acquisition, operation and maintenance of these facilities and services, which are entirely or
predominantly self -supported, by user:charges. The operations. of the Sewer Operating Fund are
accounted. for in such a manner as to show a profitar loss similar to private enterprises.
Internal Service Funds are used to account for the financing of.goods and services provided by one
department to other departments of the City, on a cost -reimbursement basis. The City of Gem Lake
does not have any Internal Service Funds.
3
Fiduciary Funds are used when a government holds or manages financial resources in an agent or
fiduciary capacity. The City of Gem Lake does not operate any of these funds.at the current time.
The. Budget Basis used by the City of Gem Lake is the modified accrual basis of accounting for
governmental fund types (for example, the General Fund, Special Revenue Funds, Debt Service. and
Capital Project Funds). Under this accounting method, revenues are recognized in the accounting
period in which they become available and measurable. Available means collectible within the current
period or soon enough thereafter to be used to pay liabilities of the current period. Expenditures are
recognized in. the period in which the fund liability is incurred, except for unmatured interest on general
long-term debt, which is recognized when due.
Enterprise Funds use the accrual basis of accounting. Under the accrual basis revenues are
recognized when they are measurable and earned. Expenses. are recognized in the period. incurred; if
measurable. The budget basis for Enterprise and Internal Service Funds is also the accrual basis with
the exceptions noted below.
The City's Comprehensive Annual Financial Report (CAFR). snows the status of the City's finances on
the basis of "generally accepted accounting principles" {GAAP). This conforms to the way the City.
prepares its budget.
The CAFR shows fund expenditures on both a GAAP basis and budget basis for comparison purposes.
BUDGET PROCESS
The budget process begins in August with the City Treasurer developing a draft budget. The Mayor
and Treasurer then meet in .fate August or early September to refine the draft budget. It is. this budget
that is presented to the full City Council in a workshop session in early September. It is from this
workshop that a preliminary tax levy is presented and adopted no later than September 15th of each
year. Once adopted the preliminary levy is certified to Ramsey County. Over the next few months the
Mayor and Treasurer develop a final draft budget and tax levy, which again is presented to the full City
Cauncil.for review in November. From the meeting a final budget and tax levy is developed and
presented at a public hearing in November or December. After the public hearing the: City Council
votes to approve the budget and adopt the final property tax levy. In late December the final levy is
certified to the. County Auditor. During the fiscal year line items may be overspent as long as the total
activity budget is not overspent. The Mayor can recommend changes for activities' budget to the City
Council. The Council can than approve or disapprove the change, 'in the form of a. budget amendment.
Only with. the City Council approval can an activity be overspent and only if funding is available.
However, the property tax levy cannot be amended.
2016 BUDGET SUMMARY
REVENUE BUDGET
11/17/2015
11/17/2015
2013
2014
2015
10/28/15
2016
%
ACCOUNT DESCRIPTION
ACTUAL
ACTUAL
ADOPTED
ACTUAL
ADOPTED
CHANGE
GENERAL FUND
$321,008
$281,923
$251,932
$191,459
$273,870
8.71%
SPECIAL REVENUE FUNDS
91
347
615
286
270
-56.10%
DEBT SERVICE FUNDS
106,290
89,230
100,184
45,433
85.418
-14.74%
CAPITAL MNPROVEMEI4T FUNDS
24,592
19,871
2,205
811
7,148
224,17%
ENTERPRISE FL44M
53,777
53,306
49,943
50,965
55,750
11.63%a
TOTAL REVENUES
$505.758
$444,677
$404,879
$288,954
$422,456
4.34%
EXPB4ATURE BUDGET
GENERAL FUND
$310,208
$348,256
$331,932
$297,463
$353.870
6.61%❑
SPECIAL REVENUE FUNDS
0
0
0
0
0
0.00%
DEBT SERVICE FUNDS
428,910
48,506
70,171
78,932
46.479
-33.76%❑
CAPITAL MMLPROVEMFNf FUNDS
10,637
25,968
0
93,984
562,600
562.00%❑
ENTERPRISE FUNDS
44,471
48,560
59,481
24,717
68,113
14.51%❑
TOTAL EXPENDITURES
$794,226
$471,289
$461,584
$495,096
$1,031,062
123.37%
FUND BALANCE- JANUARY 1
$1,176,599
$900.588
$886,432 F
$886,432
$680,290
EMESS REVENUE OVER EXPENDITURES
($288,468)
($26,612)
($56,705)
($206,142)
($608,6w)
INFRASTRUCTURE CHANGES
$12,457
$12,456
$12,500
$0
$12,500
FUND SALA NOF - ❑EL'E VRF- 2 31
minn 5AA
TAAA A19
TAXI "I
talon Tan
eee '!LA on A-
r..... I F.-d
EMerprise Funds
04%
2016 BUDGETED EXPENDITURES BY FUND TYPE
5
Special Revenue Funds
a.D%
ice Funds
i96
Imprownent
Funds
54.6%
THIS PAGE INTENTIONALLY LEFT BLAND.
;1`.
i
GENERAL FUND SUMMARY
FUND DESCRIPTION:
The General Fund is used to account for the ordinary operations of the City, which are financed from
taxes and other general revenues, which are not accounted for in another fund. The modified accrual
basis of accounting is used in the General Fund. That is, expenditures are recorded at the time
liabilities are incurred and revenues are recorded when received.
BUDGET SUMMARY:
Property taxes are the largest revenue source, with the general government department as the largest
expenditure area planned for 2016. The 2016 General Fund budget of $353,870 is a 6.61 % increase
over the City's 2015 budget and anticipates using $80,000 of Fund Balance to balance the budget
and keep property taxes as low as possible. The graph below and on the next page demonstrate the
percentage breakdown of budgeted revenues by classification and expenditure by department. Page
10 also shows this information numerically.
2016
Expenditures By Department
Operating
Transfers
$o
Public Works ,
$43,
Public Safe
$139,14U
General
Government
$171,400
P
6
016 REVENUES BY
CLASSIFICATION
LICENSES &
PERMITS
9.48%
INTERGOVE
RN MENTAL
REVENUES
4.00%
CHARGES
FOR
SERVICES
2.30%
FINES &
FORFEITS
PROPERTY 1:10%
TAXES
82.17%
MISCELLANEOUS
0 97%
GENEl AL FUND BUDGET SUM MARY BY ACTIVITY
11117/2015
1111712016
[�
2013.
2014
2015
10/28/15
2016
°Io
REVNUES BY.CLASSI KA.TION
ACTUAL
ACTUAL
ADOPTED
ACTUAL
ADOPTED
CHANGE
PROPERTY TAXES
$213;806
$186,063 '
$204,655
$100.120 '
$225.026
9.95%
LICENSES & PERMITS
56,338
45,443
24,650
26,203
25,950
5.27%
INTIRGOVFRPiIVffiiVTAL REVENUES
8;887
9,009
10,809
8,870
10,950
1.3Q°Iu
CHARGES FORSERVICES
15,069 .
14,718
2,548
8,330
6,294
147.02°Iu
FINES & FORFEUS
4,902 :
31048 :
3,500
1,58.9
3,ODO
-14.29%
MISCELLANEOUS
22,006
23,642
5770
46347
2,650
-54.07°Ia
TOTAL REVENUES
$321.008
$281;923 '
$251,932.
$191,459 '
$273,870 :
8.71%
ESCPENDRURES BY DEPARTMENT
GENERAL GOVERNMENT
41100 CffY COEJNCIL
$9,150 `
$7;337 .
$8,075 .
$6,554
$8,275
2.48°Io
41900. GENERAL GOVERNMENT
35,390
41,860
57;394 `
3.8,724
60,401
5.24%
: 41600. LEGAL SERVICES
15,710 `
20,757
17;000
12,998
17,000 :.
0.00°Ia
.41410 ELECTIONS
3,441
3:,636
4,150
2;817
4;150
a.aoglo?
4150.0 FM NCIALADMINISTRATION
29,589
33;999
38,200
27938
39,474 ;
3,34°Io
41910 PLANNING & ZONING
7,350
32,435
20,130
17,610
:23,650 .
16,99%
41940. HERITAGE HALL
17,087 +
18,459
16;850
13,029
18,550 '
10.09%,
TOTAL GENERAL. GOVERNMENT
.$117,717 =
$158.483
$161799 '
$11.9,670 =
$171,400
5.93°Ia'
PUBLIC SA FETY
42100 POLICE
97,626. '
95,0.12
10.1,102
74,470 :
106,4.16.
5.2E°/0
42200 : FIRE PROTECTION
17,303
K797
14,981
12,483
15.1044
0.82%;
42300.: ANIMAL CONTROL
205
163
400 '
303 :
750
$7.50°/0
.42401. BUILDING. (INSPECTIONS
16,1.25
21;284
12300 .
13;694 '
16,950 :
38.99%
TOTAL PUBLICSAFEi1'
$131,159
$1.31,25$
$128;783
$1O..0,950
$139,120
8.03%
PUBLIC WORKS.
.........
.....................
43122. ROAD MAINTENANCE
24,952
16,738 .
17,350 ;
62,750
17,350
O:OO°Ia
43125. ICES SNOW REMOVAL
36,380 .
41,779
24,006 :
14,093.
26,ODO
8.33%.
44100,PARK MAINTENANCE
0 .
0
0 :
.0
0 .
0.00%
TOTAL PUBLIC WORKS
$61,332
$W517
$41,350
$761843
$43,350
4.84%
OPERATING TRANSFERS
4900..OPERATNG TRANSFERS
0 :
0
O.
.0 .
0
0.00%
TOTAL. OPERATING TRANSFERS
$0.
$0
$0
$0 .
$0
0,00°Io
TOTAL B<PENOfiURES .$310,208 $348;256. $331,932 $297,463 $353,870 . 6:61°Ia
FUND BALANCE - JANUA RY 1
EXCESS REVENUE OVER EXPENDITURES
$3.77,210
$10,800
$388,010
($661333)
$321,677 r
($80,000)
$321,677
{$106,004)
$215,673.
($80,004).
FUND E;ALANCE - DECEMBER 31.
$388,010
$321,677
$24.1,677
$215,673
$135,673 .-43.86%
10
REVENUES
GENERALFUND
ACTIVITY DESCRIPTION:
To record and maintain all general operating revenues. These revenues will be used to finance the
general operating expenditures of the City..
GOALS:
1. Maintain stable, constant revenue sources.
2.. Maintain a low fax rate, by reviewing the costs of services provided and charge .appropriately for
them.
BUDGET SUMMARY:
The property tax system is described in more detail beginning ❑n page 58. The City's net taxable tax
capacity has increased to $977,703 for taxes payable in 2016. This is an increase of 11.3%. The
City's property tax levy for 2016 will toe $225,026. As a result of these two factors and the $70,000
debt levy, the 2016 tax rate for the City will be 29.524% compared with 28.249% in 2015.
All other City revenue sources were adjusted slightly or remained at the 2015 budget amounts for
2016.
REVENUE LEVELS_
2013
2014
ACTUAL
ACTUAL.
Tax Rate 27.430%
26.550%
Net Taxable Tax Capacity 912,51.8
846,800
2015
2016
ACTUAL..
ESTIMATED
28.249%,
29:5246%.
87801
9771703
11
BUDGET:
ACC..
14
0- --
2.013 2014 2015 1 16 01281201571/17/207
%
# AC66UNf DESCRIF�RON ACTUAL ACTUAL ADOPT® A CTLJA L ADOPI
4 CHANGE
37 001 C . LJRRfntklT TAXES
:002 DFIINQUENf TAXES
31003 P�f� L- -S-P-AR�
... . .... . ..... ..... . .....
3. 0 ]PENALTIES & INTEREST
;TOTAL PROPERTY TAXES
1 LICENSES &PERMITS
3 1 6Eiqb:ZAL BUSk � 2100 ESS LICENSES
..... ...... ..... .......... I..----., . ..... -
32101 ON -SALE L 10 LJOR LICENSES
3 1.021OFF` SA LE LiC UOR LICENSE
�.32103}NON-INTOXICATING.LQUOR LICENSES.
........... .. ........... ... . ......... .
32104'OTHER PERMITS
. ...... ....... .... .
32106. TOBACCO LICENSE
32107 CW R rrA B EE- M f 3 LIN . G UCEN SF
,.32201:4 CONTRACTOR LICENSE
32210 � SU'ILD-f`NG-,PE]RMn`S-,
. ...................... ........ . .... .. . . .... .
32211 ZLFUMBINGPERM[7S
32212 ?.qASlMEATiNG. PERMITS
32213 IELECTRICA L PERMTS
. . .... .......... ....... .. ........ . ... ......... .....
32215 NPDES PERMIT
FALL INSPECTION FEE
32219 SEPTIC' WSPECTION FEE
.............
.32235 SEWER CONTRACTOR LICENSE
I � ----§ ..... .. .......... ............... ........................ ........ ....... ... .
32240 ANIMAL CONTROL L[CENSE
TOTAL LICENSES 6 PERMITS
.... ....... .. .... . .......... .....
mir=rERoo))ERNMENTAL REV ENU
33401 LGA
... .... ... .
33402 f FACA
COUNTY GRANTS &AIDS.
33601 .'SCOPE GRA NT
............. ..... ......
33603; POLICE STATE A ID
336N i CABLE TV FRANCHISE FEES
33604 OTHER .GDV kRNmavr AIDS A ND 6 FLA NT
. .. ..... ... . ..
[TOTAL I N TE RGO
CHARGES FOR SE3:zv r-Es
32220:SURCRARGFJSACPE-rANAGE
341 95 PLANNING CHARGES
'34-1 lo: PLAN CHECK FEES
... — . ..... . ......... .. .. .........
34120. 45ALE-:OP8UPFUES
3412l'SPECIAL ASSESSMRJT:SFARCHEE;
3412i. ENGi N E S .. UNG CHARGES
34126 CHA RGES FOR L EGA L FEES
34132 INVESTMEW . ADMINISTRATrVE CHA RGE'
34T3-5, CONT-RACTUA L SERV.iCES
$1971547 J 517 8,709
11,867.
4.106.
3,575
2.669
817
579
$2.13,666
$186,063
1,000
2,ssa
0
0
.3.830
5oo
. ........ .
500
.2,205
296134
2,257
1.860
1,124
800
3.860
4X50
1'.800
210
$56.338 1
. . ......... : 4
0
m
3.216-
1,190
14,098
0
0
512
(800)
500
.. .. ......
1,000
1 '10❑
20,691
1-1 . . .. ........ .
3,330
3;03Ei.
21027
soa
412
600
160
S45,443
0
o
❑
3,393
o
80
1,075
2,000
li,675
0
488
0
❑
2,436
0
(3,00%
5,444
1.687
6.365
.........
16A2%
D
600
0-
0.00%
$204,6 55
$100.120
S225,026
9.95%
1,700.
4.400
p
0
.... ......
1.000
Soo
500
8.boo
Soo
4CO
200
4400
400
150
5F400
. ....... ... 1
200
$oo
200
D
1,200
6,4,92
1210
1,149
o.
355
3,060
100
o
4,469
O
ol
0
6'aa9
4,401
5,000 1
u
400
1,5oo
01
0
498
0
58,870
4;4co
0
o
1 .
Soo
500
1,000
. ........ .....
800
soo
aoo
2500
3;000
400
150
S25,95D
0
0
o
5.27.'A
0,00%,
0.00%:
.......... I-
2A3%;l
.76
0
.500 J
25;00%
3,700
500
400.06%';
1.405
0
❑
3.600
0
0.00%
232
219
TOTAL CHARGES FOR SERVICES.
S15.069
$1.4,718
52,548
$8.330 s
$6.294
147 02%
FINES & FORFEJTS.
35100. TRAFFIC- &. OTHER FINES
4,902
3,048.
.3,5DO.
1.589
3.000:
-14.29%
TOTAL FIN ES.& FoRFErrs
$4,902
S3; '048
$3,500
$1.589
$3=0
-14.29/�:
MISCELLANEOUS REvENUF_S
36210-11NITERESTElkRNNGS
998
2,877
5,070
1,456
1,95o.:
-61Z4/.
CHARMABI-EiGAMBLING CONTRIBUTION.-
zoo
a
0
0
a
.3.6231:
.36 24 1: fNS URA NCE POL ICY. M/ 6ENDS
478
465
300
4
'360.
0.00%
.36200, MISCELLANEOUS
1 . .547
0.176
400
42.999
400
364 00: FACIL ITY RENTAL
16,92.2
1.4,124
.0
11386
0
0;00%
.39100: BOND PROCEEDS
0
6
cy.
0
0
0.00%
39200 TRA NSFERSIN
.0
0
a
0
0001/6
TOTAL.MLSCELLANEOUS
S22.006
$23.642:
$5,770
$46,347
$2.660
-54.07%
TOTAL GENERAL -FUND REVENUES
$281,623
$251,932.
tl9l.459
S273 0 .87
8. 71 %
12
CITY COUNCIL
GENERAL FUND
ACTIVITY DESCRIPTION:
The City Council provides elected representation to the community with control over matters of policy,
budget, administration, and opera tions.of the City.
GOALS.
1. Respond to. citizen concerns, suggestions, questions, and complaints in a timely manner.
2. Keep. current on legislative issues and incorporate those that directly affect the City and its
residents.
3. Provide strategic direction to the City.
4, Provide policy direction.and organization governance through budget, ordinances and other
policy decisions:,
BUDGET COMMENTARY:
The only budget change from 2015 is the addition of $200 being Budgeted for the city clerk time spent
if through the City's contract with: White Bear Township for performing minor various duties, such as
signing documents.
BUDGET:
'DEPARTMENT 41100
ACCT.
# AccouNTDEscRipTIoN
PERSONNEL SERVECiw.S
10o 'MA.GES & SALARIES
130 RCACONTRIBUTIONS
TOTAL PERSONNEL. SERVICES
OTHER SERVIG' & CHARGES
300. PROFESSIONAL SERVICES
W8 AbmiN TRA-nON
310 '. CONFQRNCE REGISTRATION FEES
333 WETING EXPENSES
364 oTHFR iNSURANCE
449 . COUNCIL CONTINGENCY
TOTAL OTHM SERVICES & CHARGES
TOTAL CITY COUNCIL
11/1812014:` 1111712015
2013 2614 2015 1,0128./15 2016
ACTUAL . ACTUAL ADOPTED. ACTUAL ADOPTED
;b5,356
303
$5;659
0
2,529 :.
0
0:
0
962
$6,174:
421 s
575
0
0'
463.
0
0
0
0
0'
0.
0.
279
0`
$5,061
67.4
0
819
0
0
0
0
$7,500.
575
$8,075
0
200
0
0'
0
0'
oa .
CHANGE
0.00%
0.0o'
0.00%'.
f}. o%
200.00%.
0.00%
O.00%
0.00%
0.00%
$3;491..
$742:
$0
$819:
$200.
.200.00%
$91150
$7,337
$8,015
$6554
$8,275.
2.48%
18
Clerk/General Government
General Fund
ACTIVITY DESCRIPTION:
The Clerk/General Government Budget provides for funds and support for all of the City programs
and departments of overallnature to City operations, not -specifically mentioned in this written budget
report. These programs include; Administration, Recording Secretary, Newsletters,. Insurance and
Memberships. The General Government Budget also provides contributions to various community
oriented organizations.
GOALS:
Prompt publication of meeting minutes, ordinances, and legal notices.
2. Provide support for agencies which provide service needs within the City.
BUDGET COMMENTARY:
Most line items adjusted based on current and past expenditure levels,
Personnel services reflect a possible 2.5% wage. increase for the administrative secretary. for staffing
the City offices and provide council support.
14
BUDGET:
DEPARTMENT 41900
11/17/2015
1111712015
ACCT,
.2013
2014
2015.
10/28/15
2016
%
#
ACCOUNT [DESCRIPTION
ACTUAL
ACTUAL
ADOPTED
ACTUAL
ADOPTED
CHANGE
PERSONNEL SERVICES
100
WAGES & SALARIES
$13,643
$7,3.65
$31;200
$19,525
$32,000
2.56%
TEMFC]RARY EMPLOYEES
0
0
0
D
0
0,00°%
430
FICA CONT'RIBLFTIONS
0
0
.2,387
1,161.
244.8
2.566/6
131
PERA CONTRIBUTIONS
0
0
2,340
0
0
-100.00°%
135
HEALTH INSURANCE
0
0
0
0
0
0.00°%
150
WORKER'S COMmENSATION
19.0
3.28
1,000
218
225
-77.50°%
TOTAL PERSONNEL SERVICES
$13,833
$7.698
$36,927
$18,882
$34,673
-6.10%
SUPPLIES
200
OFFICE SUPPLIES
808
944
1,000
1610
1;200
20.0096
212.
PMTAGE
929
11093
1,000
858
11200
20,06°%
250
SALES TAX
0
0
0
0
O:pp°Ia
TOTAL.SUPFLIES
$1,737
$2,037
$2,000
$2,466
$2,400
20.00%
OTHER SERVICES & CHARGES
300
PROFESSIONAL SERVICES
0
12,913
0
0
Q
0.00%
305
ADMINISTRATION
11180
1,345
1,000
481
500
-50.00°%
308
PROFESSIONAL SERVICES
0
0
0
0
0
O.QO°Iu
309
MISCELLANEOUS
0
12
0'
4
50
0.00°%
310
CONFERENCE REGISTRATION FEES
0
0
0.
0
0
0.00°�
32..0
9 TTERNET CONNECTION
D
0
0
D
0
D.flO°/o
322
WEB SITE.
622
1,302
700
686
.800
14,29°%
331
M[LEAGE
284
261
350
128
350.
0.06%
332
RECORDING SECRETARY
2,200
0
0
0
.0
0:00%
.334.
CDMPLFTER SERVICES
1,170
2,529
2,462
41683
5,000
103.09°/c
346
MARKETING & ADVERTISING
0
0
0
0
.0
0.00°I°
350
PRINTING - OTHER
0
0
0
0
0
0100°%
%351
LEGAL NOTICES
441
706
500.
704
700
40:00°I°
352
NEWSLETTER/PUBLIC RELATIONS
2,033.
1,9.79
1.600
1,764
2,506
66.67°%
361.
GENERAL LIABILITY INSURANCE
1;414:
1,338
2.000
2,7E3
2,500
25,Q60%
362
PROPERTY INSURANCE
0.
0
.0
0
0
0:00%
353
VEHICLE INSURANCE
72
75
75
0
0
100.00%
365
PUBLIC OFFICIALS LIABILITY INSURANCE
108
107
150.
0
150
O.pp°Io
384.
RECYCLING COLLECTION.
8.644
8232
9;000
7.051
10.000
11.11°I°
434:
VLAWMO
0
0
0
6
0
0.00%
435
LMC
497
514
55G
0.
578
5.09%
435
RCLLG
125.
125
150
0
150
0.000
440.
DUES.&:5UB5CRIPTiONS
30
30
30
0
50
667°
450
CHARITABLE GAMBLING DISTRIBUTIONS
1,000
p
0
0
0
O.QO°Io
TOTAL OTHER SERVICES & CHARGES
$19,820
$31,468
$18,461
$17,676
$23,328
.26.32%
C';PTTAL OUTLAY
570
FURNITURE &OFFICE EQUIPMENT
$0
$662
$0
$0
S0
il,QO°Ia
580
OTHER EQUIPMENT1€luIPROVEIVE TS
0
0
0
0
0
P.M%
...
TOTAL CAWAL OUTLAY
$0
$662
$0.
$0
$0.0,00°%
TOTAL CLBRKIGENERAL.G.O.VEZNW2,TN $$35390 $41.,860. $57;394 $38;724 $60,40i 5.24'Io
15
Legal Services
General Fund
ACTIVITY DESCRIPTION:
All legal services are currently contracted with a private legal firm. Activities included are the
issuance of legal opinions, preparation of ordinances, resolutions, contracts, and agreements, acid the
conduct of civil litigation.
GOALS:.
1 Continue contracting for legal. counsel.
BUDGET COMMENTARY:
The 2016 budget is based on.contract cost of current legal counsel and anticipated use or need of
legal counsel for 2016.
BUDGET:
DEPARTMENT 41600
ACCT.
## 'ACCOUNT
/1117/2015 1//1712015
2013. 2014. 20..15 10/28/15 2015
ACTUAL ACTUAL ADOPTED ACTUAL ` ADOPTED CHANGE
OTHER SERVICES & CHARGES
300
'PROFESSIONAL SERVICES
0
a.
a
o:
a
a.aa%::
303
PROSECLMON
995.
11502:
2.000
1,715
2,000
304
LEGAL.SERVICE_S
10,737
19,255
15,OOO.
11283
15,000
0.00°/o
305
LEGAL SERVICES - LAND ISSUES
.0
0
0
.0 '
0
0.00%
309
: MSCELLANEOUS
0 :
a :.
0 .
0
0
0.00%
317
LEGAL _ ANNEXATION
31978 .
0
0
0.
0
0.00%
TOTAL. OTHER.SERVICES & CHARGES
$15,71.0 :
$200757 :
.$17,000
$12,998
$17,000
o.006/..
TOTAL LEGAL SERVICES: $15,710 $20,757 $1.7,000 $12,998 $17,000. 0.00%.
16
Elections.
General Fund
ACTIVITY DESCRIPTION:
The Elections budget funds. election activities of the City, which include; maintenance of voting and
ballot counting equipment and payment of the election service contract with Ramsey County.
GOALS:
1. Conduct fair and. open elections.
BUDGET -COMMENTARY:
Beginning in 2013 the City began contracting with Ramsey County for election administrative
services. The cost to administer the elections will be spread over a two year period, which results in
the City having flat election costs even though there are year with and without general elections.
BUDGET:
! DEPARTMENT 4141Q
ACGT..
# ;ACCOUNT DESCRIPTION
PERSONNEL SERVICES
SUPPLES
210 OPERATING. SUPPLIES - OTHER
212 POSTAGE
250. ; SALES TAX
11117/2015
. .
................ .......
......
2013 2014 2015 10/28/15
ACTUAL ? ACTUAL ADOPTED ACTiJAL
S0 :.`
$o
0
0
a
0
0
0
so °
$0
0 0
0 0
00
$0
$o
0'
0
0'
Q
o
la
$0 `
$°
airizrzols
2016
ADOPTED CHANGE
$0 0.00%
0 0.00%
o a.00%
a 0;00°A.
a DM%i
0 ' ❑.❑o%
a o.00%
,TOTAL. SUPPLIES
SO
$❑
$4 .
$0
$0
OAa°/s
6 ER SERVICES & CHARGES
308 IADMNIS.TRATION.
0
69 .
0
❑
0
0: o%.
308. PROFESSIONAL SERVICES
3,000 .
3,00.0 :
3,500
2,786
3;500
Q.00°/0.
3M MSCELLANEOU5
15
a
0
❑ :
0
.,
0.00%:
331 AALEAGE
0
4
❑
0:
0
o!00%
35.0.. OTKR PRINTING
4
0
❑
0
0
0.00%
351 LEGAL NOTICES.
0 '
141
100
31
160
0;00°Io'
Ballot IvUehine
0
❑.
o
fl
Q
400 REPAIRIMINTENAN.CE EQUIPMENT
.426
426
550
0
550
TOTAL OTHER SERVICES & CHARGES.
$3,441
.$3636
$4,150
$2,817
$4,150
0.06°/°
TOTAL ELECTIONS
$3;441
$3.636
54,150
$2,817...
$4,150
a.fl0°/o
17
Financial Administration
General Fund
ACTIVITY DESCRIPTION -
Financial administration is provided through a contract with White Bear Township. The contract
includes accounting. for every financial transaction of the. City including accounts payable; accounts
receivable, cash and debt management, and utility billing. In addition the City contracts with a public
accounting firm for audit services each. year.
GOALS:
1. Prov.ide meaningful and timely financial information and reports.
2. Complete the financial audit in a timely fashion.
3. Coordinate the City's annual budget process.
BUDGET COMMENTARY:.
The City's audit contract includes a 3.26% increase for the 2015 audit.
The amount budgeted for computer services. includes support for two office computers with more
software applications. compared to one computer in previous years and fewer software programs such
Permit Works.
ACCT. ; 2613 2414
# '-ACCOLWDESCRIFTION ACTUAL ACTUA
PERSONNEL SERVICES
200: OFFICE SUPPLIES
250 SALES TAx
TOTAL SUPPLIES
OTHER SERVICES & CHARGES
308. ;:ADMMSTR4TiON
301 ;AUDITING SFRVicm
329 FINANCIAL SERVICES
334 .CON LITER SERVICES
309 MSGELL4NEOUS IXPENSE
TOTAL OTHER SERVICES &.CHARGES
TOTAL FINANCIAL ADMINISTRATION
0
0
11/1712015 1117712015
2015 1012g115 2016 %
L ADOPTED ACTUAL ADOFTEB CHANGE s
s
0 D 0 : 0 0.00%
0 . 0 0 ; 0 .0.00%
$D $4 $0 . $Q 0 00%
8,480
10.150
.9,20D
1Q,75Q
9,500:
3.26%
2Q;313
23;672 -
M,000
16,996
28,000
0:00°Io
796
177 :
1;D00 :
192
1,974 '
9.7.40°I°
D..
0
0.
{7
0.
$29,589
$33,999
$38,200
$27,938
$39A74
3.34'A
$29;589 '
$M.999
$HIM
$27,938 .
$39,474 :
3.34%
18
Planning .& Zoning
General Funs!
ACTIVITY ❑ESCRIPTIOM.
This department provides long range planning, day to day coordination, and design and management
of programs and plans affecting residential, commercial,and industrial development. The activities
include, but are not limited to, comprehensive planning, zoning administration; design of trails and.
bikeways, promotion.
GOALS:
Implementation of comprehensive plan objectives.
BUDGET COMMENTARY:
Administration and Engineering Services increased based an past expenditure history..
In 2016 the City will continue updating and filing with the. State its storm water management. plan.
(MS4) which will. require the use of outside consultant, so the City is budgeting $13,000 for this.
project.
BUDGET:
DEPARTM ENT 41910
ACCT.
# ACCOUNTDESCRIPnON
2013. 2014
ACTUAL ACTUAL
1 1/17/2016 1111712tf15
2015 10/28/15 2016 °Io.
ADOPTED ACTUAL ADOPTED CHANGE
'OTHER SERVICES & CHARGES
30.0 PROFESSIONAL SERVICES
0.1
18,500 .
0
0
0
0.00%
508 ADMNSTRATION
979
1,478: -
1;5o0
1,963
2.000
33.33'/u'
302 ENGINEERING SERWCES
6,171 '
7,887 `
5,000 .
7,408
8,000
60.00°Io
309: MSCELLANEOUS
a
0
30:
0:
50
66:57°Ia'
315..! ZONING ADMNISTRATION
ff
0 .
100
Q
500
400 00°I° .
325 NPDES TRAINING
0
0
0 :
0
Q.
0.00%,
326 NPDES EDUCATION
q
0
0
0:
O
0.00% ,
327 ? MS4 REPORTING
4.576
13,000 ;
8,239 '
13,000
0.00%.
332 RECORDING SECRETARY
200
p .
500
0
0 :
-9AQA0°Ia;
348 COW PLAN UPDATE
0
0
0 '
0 :
0 ;
0.Of1°Io
433 DUES & SUBSCRIPTIONS
0 ;
0
0
O ;
0
TOTAL.OTHERSERVICES & CHARGES
$7,350 ;
$32,435
$20 134 `
$1I,610
$23,550
16.99°I°
CAPITAL OUTLAY
570 . FURNfTURE & OFFICE EQUIPNEVT
o
ff
0
0 .
0
0.00.0I°
TOTAL CAPITAL OUTLAY
So .
$o
$0
$0.
$0 `
O:ff %
TOTAL PLANNNG & ZONING $7,350 $32;435 : $20,130 $17,610 . $23,550 18.99°/°
19
Heritage Hall
General Fund
ACTIVITY DESCRIPTION:
The activity for this department is to provide for the operation and maintenance of the City
offices/meeting facility
GOALS:
I. Maintain a reputable facility to house meetings; mayor's office and a sub -station for the
Ramsey County Sheriff Department.
BUDGET COMMENTARY:
Line items adjusted to reflect past expenditure activity.
BUDGET:
DEPARTM ENT .41940
ACCT.
# ACCOUNT DESCRIPTION
SUPPLIES
205 CLEA [DING SUPPLIES
210 :OPERATING SUPPLIES- OTHER
............._ ...
230 BUILDING MATERIALS
.250 SALES TAX..
TOTAL SUPPLIES
OTHER SERV ICES & CHARGES
; ....--.-...
300 .' PROPESSIONA L'SERV ICES
309 ;CONTRACTSERVICES
321 TELEPHONE
362 PROPERTY INSURANCE
381 ELECTRIC€T`(
383 GAS
3.85 WATERISEWER UTILMES
400 REPA IRIMA INTEMA NCE - OTHER
401 REPAIRIMAINTENANCE- BUILDINGS
TOTA L OTHBR SERVICES &CHARGES
CAPITAL DUTi.AY.
520 ',BUILIING IMPROVEMENTS
580 OTHER BDUIPMrENTIIMPROVEAH,,Ts
TOTAL CAPITAL OUTLAY
TOTAL HERITAGE HALL
0.
0
{}
5885
$453 '
$1,300.
1,507
1,746
1.,700
3471
176
500
1,301
1 t8.34
1,400
705 '
706 ;
750
4,675
4,655
41000
1.744 .
1.624 .
1,600
384
292 :
600
1.541
11731
2,000
31908
5,242
3,000
6,202:
518,0o6.
$15,560
0 0 0
0 0 0
1,457
350
1,266
0
3;550
735.
291
888
3,869
1111712015
2p1fi
%
ADOPTSD I
CHANGE
0
O.00% i
1,3oa
0.00%
0 s
oxft° ;
0
0.00%
$1,300 '.
o.000I°
2,000
500
1,500.
750
5,000
2,000
500
1,000.
41000
$17,250
IF
9 7.65%
0=%
7.14°A
25.a0%
25,00%
-16.67%
-50.00%
33.33%
10.93%
0.00%
0.00%
a
so
$0:
so
SI71087
$18,450
$16;650
$13,029:
$1050
10M0/0
20
Polite
General Fund
ACTIVITY DESCRIPTION:
The. City of Gern Lake contracts with the Ramsey: County Sheriff's Department to provide law
enforcement services for the. City. As. part.of the contract, they will serve and protect the City as well
as provide public education programs and Services to the. residents.
GOALS:
1, Provide effective enforcement service. to. the City..
BUDGET COMMENTARY:.
The 2016 budget is based on the contracted budget amount provided by the Ramsey County Sheriff's.
Department.
BUDGET:
DEPARTMENT 42100
ACCT.'
#. ACCOUNT DESCRIPTION
OTHER SERVICES & CHARGES
305 REGULAR LAW ENFORCEIVENT
305 SPECIAL LAW ENFORCEMENT
......... ... .._...-..... .... .
$07 DISPATCH COSTS
-. ........... .............
308 ADMNISTRATION
309 MISCELLANEOUS
TOTAL OTHER.SERVICES4 CHARGES
TOTAL. POLICE
11/17/2015
2013 2014 2015
ACTUAL ACTUAL. ADOPTED
11r�irzal5
1012.8/15. 2016
ACTUAL ADOPTED CHANGE i
90423
87,026.
.91,892
68,336
96,780
5.32%
4,431
5,246
6,295
4;195. '
5,646
...........-;
5,58°Io
2,672 -
f.... ...
2;432
.. ..._....;
2,915
...-..--...
1,671.
2,990
2,57%
.0
255. ;
0
.-... -. .. ;
2:12
.. .... .. ......
0
................:
0
53
0
55.
0
0.00% .
$97526
$95.012 ;
$101,102 ;
$74;47o ,
$1o6,416
516%
$97,526
$95,012 `
$101,102
$74,470 `
.$106,416
5.26°/°
21
Fire Protection
General Fund.
ACTIVITY DESCRIPTION:
The objective of the Fire Protection .Department is to provide fire protection and prevention services.
The City of Gem Lake entered an agreement with the City of White Bear Lake for such services. The.
contract also provides for site inspections and enforcement of fire codes through their Fire Marshal.
Paramedic and ambulance service is provided by the contract, but the cost of the service is not
included in the contract since it is billed as a fee -for -service to the individuals using the service.
GOALS:
1. Promote public education and information about fire prevention and safety.
?. Reduce property damage and loss dine to fire.
3. Provide emergency medical .assistance to all residents.
BUDGET COMMENTARY:
The City's contract amount is based on the White Bear Lake Fire Department 2016 budget less an
adjustment for 2014 actual expenditures compared to budget and multiplied by the City's percentage
of average population and average market valuation of the area served by the White Bear Lake Fire.
Department.
BUDGET:
DEPARTMENT 42200
11/17/2015 '
11/17/2015 I
Ate•
2013
2014
2D?5
117/28/15
2015
°I
°
ACCOUNT DESCRIPTION
ACTUAL
ACTUAL
ADOFsrED
ACTUAL
ADOFrEED
CHANGE
OTHER SERVICES & CHARGES
.... ........ ........... ...... .
308: ; ADMINISTRATiON
$D ::
$0
$0
$D
$Q
300 -MISCELLANEOUS
0 i
Q
❑;
D.
D
311 'FIRESERVICE
131461
11,097
10,956
9,1.30
11,654.
8.37°I°
312 FIRE M1AR5HALL SERVICES
3,842 :
3;700 .
4,025 '
3,353,
3,45D. `
=14.29°/°
TOTAL OTHER SERVICES &.CHARGES..
$17;303 '
$14,791 .
$14.981
$12.483
0.$29'0
TOTAL FIRE
$17,W3
$14,797
$14,* ":
$124483
$15,104 :
D.821%
22
Animal Control
General Fund
ACTIVITY DESCRIPTION:
The City of Gem Lake entered an agreement with a private company for their animal control services.
The contract is for service as needed.
GOALS:.
1. Address anima€ issues within the. City in a timely manner.
BUDGET COMMENTARY:
The 2016 budget was based on past,expendi€ures,.
BUDGET:
CEPAF&MENF 42300.
ACCT.
# ACCOUNT mscRIPTION
1 OTHER SERVICES & CHAR
.. ..................................................... .
300 PROFESSIONAL SERVICES
_.,.... ....................... . ,
309 MISCELLANEOUS
323 .ANIMAL. REMDVAL
324 :.ANIMAL ENFORCBVENT
TOTAL OTHER SERVICES & CHARGES
TOTAL.ANIMAL CONTROL
11/ 1712015 9119 71Z015
20'13. 2014 2015 10/28/15 201E %
ACTUAL ACTUAL ADOPTED ACTUAL ADoFfrEO ` CHANGE
$205
$2Q5
0 .
0
0 '
. ..
0
0.00°/0
.;
99.
150
303:
500
............... .
233.33%
64 .'.
250 '
Q
250
[3,OI}°/a
$163
$400
$303
$750
87.50%
$163:
$4oQ
$303:
$750:`
87.50°l0
23
Building Inspections
General Fund
ACTIVITY DESCRIPTION:
The Code Enforcement Department issues all building permits for the City. This department provides
for the health, safety and welfare of the: City residents by providing inspection services.to ensure that
all residential, commercial, and industrial buildings are in compliance with the Uniform Building Code
and City Ordinances.
GOALS:
1. Continue to provide timely and thorough inspections.
2`. Provide inspections of the City to apprehend illegal construction activities, which are. not
allowed or for which no permits have been'issued.
BUDGET COMMENTARY:
Budget based on 2615 activity and projected 2016 activity.
BUDGET:
DEPARTmENr 42401
11117/2615
1111719015
ACCT. J
2013
2014
2015
10128l15 -
2016
'/°
# ACCOUNT DESCRIPTION
ACTUAL
ACTUAL
ADOPTED
ACTUAL
ADOPTED
CHANGE
OTHER SERVICES & CHARGES
- ---- ...........:_....... ............ ..... .
313 BUILDING INSPECTIONS
13,955
15;7$8
10,000 =
13,582 ;
15,000o.o°Io,
3D9 ,• MSCELLANEDU5
26
0 :
0 I
a
0 .
0.00%�
316. ;BUILDINGSECR;=rARY SERVICES
1;251 ;
1.748
1,500
112
1,000
-33.33%
334 COMPUTER SERVICES
893
748
$QQ ':.
fl .:
850
6.25°Ia
328 € CODE EVFORCENENr
0 ;
Q
0 ;
0
TOTAL OTHER SERv€CES.&CHARGES.
$16,125
$21;284
$12,300
$1304
$1$,850 -
W.99%'
CAPITAL OUTLAY
570 ' FI.IR!€TURE &. EQLIIRIENT
0
0 _
0 =
6.
0
D:OD'Io
TOTAL CAPITAL QLM—AY
$0 .
$0
$Q '
$Q
$fl '
O.DO°Ia
TOTAL BUILDING €NspECT10Ns
$16.125 .
$21.284
$.12,300
$13,694
$16,850;
36:99°I❑
24
Road Maintenance
General Fund
ACTIVITY DESCRIPTION:
The Road and Bridge Department provide residents with safe and accessible transportation routes.
This. department provides for all maintenance and repair of the. City's roads. Routine road
main#enance is performed by White Bear Township public works staff by contract.
GOALS:
1. Routine maintenance.to assure long life of each street.
BUDGET COMMENTARY:
Most line items adjusted based on part. expenditures however engineering fees was increased to
reflect mare tirrie spent on. work related to new construction.
Road maintenance/repair budget reflect past expenditures, however the City completed a seal coat
project in 2015 resulting in higher costs but which should reduce the need for repairs on those
roadways in the near future.
BUDGET:
i]EPAwm EArr 43122
1111712015 :.
111'1712015
A CCT.
2013
2014
2015.
10128115.
2016
#
ACCOUNT DESCRIPTION
ACTUAL.
ACTUAL
ADOPTED
ACTUAL I
ADOPTED `
CHANGE
SUPPLIES
E
211
CHEMICALS
0 i
6
0
0 '.
❑
O,QO%
210
:OPERATING sUPPLIEs - OTHER
0
❑
o
4
37
D:ffO°/o
224
GRAVWSTREFT MATERIAL
0 '
0-
❑ :
0 :
❑ '
D.QQ%
225
SALT'ISAND
0
❑
0
❑
ff
0.009a;
226
: SIGNS, SIGN REPAIR MATERIALS
123.
44
SQO
❑
500
0.00% i
250
SALES -TAX
0;
0
0
0❑
4
0.00°/
TOTAL SUPPLIES
s123 -
544
$5o0 :
$0 :
$500
❑.00%
OTHER SERVICES CHARGES
300
PROFESS*NA L SERVICES
210.
❑
0
0 .
0 _
0:00%
302
I ENGJNES:?JNG F 5
8,280. '
12,595
12,000
0 =
12400❑.
0:00 % `
368
:ADMINISTRATION
%1.125 .
p
0 .
❑ :
0. ;
0.00%
309
;'MISCELLANEOUS
0:
0
0
q
0
0.00%;
327
NPDES - STORMWATER
0
:0 ..
0
0
0
0.00%
351
' LEGAL NOTICES
0
0
0.
0.
o
0.0090
382
ELECTRICrrY - STREI=T LIGHTS
1,141
1,006 I
1,30D
665
1,30Q
0:00%
385
ROW MAINTE,1ANCE
633
883
1,600
48,037
405
ROAD MAINTENANCEIREPAIR
14,400
21170.
2,500 ,
13,425
2;500
0,00%:
433
DUES ANO-SUBSCRIPTIONS
40
40
so.
623..
50 -
0.00%
TOTAL OTHER SERVICES &.CHARGES
$24,829
$16;694 :
$161850 :
$62,750 ;
$16,850 :
0.0061
CAPITAL OUTLAY
540
. HFA1/Y MACHINEFRY1EQUiPMEiYT
0 ;
0 .
0
❑ .'
0 :
0:00%
TOTAL CAPITAL OUTLAY
$❑
$p
$D.
$p '
$0
0.00%
TOTA L ROA D MA INTENA NCE
$241952
$16,738
$17,350
s62,751)
$17,350
❑.00°h
99
Ice & Snow Removal
General. Fund
ACTIVITY DESCRIPTION:
The City's Ice and Snow activity is responsible for the control of ice and snow on City streets. The
activity provides control in a safe and Cost effective manner, keeping in. mind safety, budget, and
environmental concems. The City contracts. for this activity.
GOALS:
1.. Rem ..ve snow as quickly as possible to. provide all residents with safe access.
BUDGET COMMENTARY:
The budget for ice and snow control was based on weather forecasts estimating:a winter with less
snow fall than normal and. 2015 expenditures.
BUDGET:
DEPARTM ENT 43125
t.1117120 i 5
I17120
11 15:
ACCT.
2013
2.014
.......:... .. .
201.5
10/28/15
2018.
°I°
# ACCOUNT DESCRIPTION
ACTUAL
ACTUAL
ADOPT®
ACTUAL
ADOPTED
CHANGE
SUPPLIES:
225 'SALT SAND:
9;720
7;114 :
8;D00 '
5,855
8,000
0.00°I°
210 ;.OPERATING SUPPLIES - OTHER
0
0 '
0 `
0 :
0.
0.00% {
256 ;SALES TAX646
D
0
0
D t
0.0D°I°
;.TOTAL SUPPLIES
$1066
$7114 .
$8,000
$5,855
$8,p00. ?
0.60%
OTHER SERVICES & CHARGES
i
309 MfSCELLANEOUS
0;
0
0
0
0
0.00%
400 :' REPAIR/MAINTHVANCE- OTHER
0
1,855 :
1000
0 :
0. s
-100;00°1°
404 REPAIRIMAINTENANCE- CONTRACTUAL ;
26;094
32,810
15,000
8238
18,000.
20,00%
TOTAL.OTHER SERVICES & CHARGES'
$26101.4
$34,665 :
$16,000
$8.238
5.18,000
12.50°/0-
CAPTAL OUTLAY
540 :HEAVY MACHINERYIEQUIPMEFJT
0 ;
0 .
0.
0 :
0.'
0,00°/°:
TOTAL CAPITAL OUTLAY
$0
$0 .
50 '
$a
$0
0:00°Ic"
TOTAL ICE & SNOVV R; MOVAL
$36,380
541,779.
$24,000 :
$14,00
525,000 `
8.33%.
26
Parks Maintenance
General Fund
ACTIVITY DESCRIPTION:
This department provides for all maintenance and upkeep of the.City's parks system. Township
personnel, through a. contract,. perform all labor and provide the equipment for maintenance.
GOALS:
1. Routine maintenance of parks.
BUDGET COMMENTARY:
Currently the City does not perform routine maintenance of parks and therefore there is. no
expenditures budgeted for this activity.
BUDGET:
Dr:PARTM ENT 4410
1111712015 ; 111.17/2015
ACCT:•.' 2013 2014 2015 1W28115 2016 %
#. ACCOUNT DESCRIPTION ACTUAL ACTUAL ADOPT. ACTUAL ADOPTED ? CHANGE
211 CHENICALS
0
4
0
4....
0
0.00°I°
210 s OPERATING SUPPLIES - OTHER
Q '.
0 '
D
D
0
O.OQ°Ia
LANDSCAPING.K44TERIALS
0
0
0
0
0
0 00°/a
228. SIGNS; SIGN REPAIR IVATERALS
D
0
0
0
0 I
0.00°I°'
250. 'SALES TAX.
iY
0
0 ':
0
0 '
0.00% i
`TOTALSUPPLIES
to #
$0
$0
$0
$0
0.00%`
OTHER.SERV ICES & CHARGES
... .... ... .... ........ _................ .... ... -... .- . . _.-..
300 ' PROFESSIONAL SERVICES
0 =
Q
D '
4
0
0.00°/°
40.4 "PARK NWINTE4ANCE- CONTRACTUAL
0
0 '
0
4
40.0 FREPAIRIM4INTE4ANCE-01-HER
0
p
0
0
0
0.0d%
309 1 MISCELLANEOUS
0
0:
0
0
D
O.OD°I°.;
TOTAL OTHER SFRVICES:&CHARGES
$0
$0
$Q.
$0
$0 '
QAO'1°
CAPITAL OUTf.AY
.540 ; HEAVY MACHINERYIEQU[PMENT
4
0 .
4 (
0 .
580 , OTHER EQUIRWNT/iWROV EiVENTS
0 ..
0 '
0 '
0 '
0
.TOTAL CAPITAL OUTLAY
$0
$Q
$0..
$D
: $0
0.00°I°
TOTAL PARK M4NNTENANCE $0 $0 $0 :.$0 $4 D.DD°I°
27
Operating Transfers
General Fund
ACTIVITY DESCRIPTION:
This department provides funds that will be moved to other City funds to finance other City projects or
activities.
GOALS:
1. Finance other future City projects with as little tax impact as. possible on City property taxes.
BUDGET COMMENTARY:
In the past, the City transferred funds to finance future road improvements and the possible treatment
and prevention of the Emerald Ash Bore (EAB) and other unidentified projects.. No transfers are
planned for 2016.
BUDGET:
DEPARTM ENT 4900
ACC.: 2013
# ACCOUNT DESCRlP`n0N ACTUAL
720 TRANSFERS OUT
_.-........_ ............ ... .
i2007 Capital Improvement. Bonds
lmpmvement Fund 401
Road 4 provern nts
....... ........ ...... ...... .................... .. .
EAS Treatment/Prevention
Building fmprovements/Replacement
Future Improvements
............................ ....
Annexation.Reserye Account
City Hall Construction Fund - 402
Sew er Fund - 601
TOTAL .OPERATING TRANSFERS
0
11/1712015
10/28/15 2016 %
ACTUAL ADOPTS CHANGE
MOW
0 ;
Q :'-
0.00%'s
o
o
0.00%'
6
0:
0.:
0
0.00°Ia
0 .
0
0
.0
0 0 0 0
28
m
PARK & PLAYGROUN❑ FUND
SPECIAL REVENUE FUND
ACTIVITY DESCRIPTION:
The purpose of the Park & Playground Fund. is to assist the City in meeting park acquisition and
development needs. Revenues are collected from developers. or property owners that develop their
properties. Fees are based on assessed land value or number of lots available, Special Revenue
Funds, including the Park &.Playground Fund use the modified accrual basis of accounting, that is
revenues are recognized when received and expenditure at the time the.liability is incurred
GOALS:
Acquire and develop current and future parkland property.
2. Provide recreational facilities to all residents, including trails and walkways.
BUDGET COMMENTARY:
Revenue source is park dedication fees paid on new construction and/or developments, interest
earnings and any operating transfers.
At this time there are no park improvements or equipment purchase to be funded from the Park
Acquisition Fund in 2016.
a
BUDGET:
REVENUE BUDGET'
1111712015.
11117120: ( 5
ACCT..
2013
2014
2015
10/28/15
201.6
# ACCOUNTDESCRIPTIDN
ACTUAL.
ACTUAL
ADOPTED
ACTUAL
ADOPTED .
CHANGE
MISCELLANEOUS
33604 GRANTS.
$0
$0
$0
$0.
$0
0.00%
34785 PARK DEDICATION FEES
0
0
0
0.
0
36210 INTEREST INCOME
91
347
615
286
270
-56.10°%
36200 MISCELLANEOUS.
0
0.
0
0
0
10.00%
39200.TRANSFERS IN
0
0
0
0
0
0.00%:
TOTAL MISCELLANEOUS
$91
$3.47 '
$615
$286:
$270
756:10°1°
TOTAL. REVENUES
$91
$347:
$615
$286
$270 .
-56.10°/0
EXPENDITURE BUDGET
SUPPLES
210 : OPERATING SUPPLIES - OTHER
$0
$Q
$a :
$0
$0 .
0.00
235 LANDSCAPING MATERIALS
0
a
0
0
0
0.00°/°
226 'SIGNS &SIGN MATERIALS
0 :
0 :
0
0
0 .
0.00%.-
.250 SALES TAX
0
0
0
0
0
a.QO°/0
TOTAL SUPPLIES
$0
$0
$0
$0 `
to .
0..00°%
OTHER SERVICES & CHARGES
302 ENGINEERING FEES
0
a
0
0:00%.
304 : LEGAL FEES
0
0
o
Q
0
.300 PROFESSIONAL SERVICES
0
0
0.
0
0 .
0A0%
400 . REPAIRIMAAN04ANCIE- OTHER
0
0
0.
a
0
0:00%.
640 EQUIPMENT
0
0
0.
0:
0:
Q.00%:
TOTAL OTHER SERVICES & CHARGES
$0
$0
.$0.
$0
$0
0.00°Io
CAPITAL.OUTLAY
510 LAND
0
0
6
a
0
0.000/0:
.580 OTHER IMIIPROVEMFIYTS:
0
0.
6
0
0
M TRANSFERS OUT
0
0..
0
.0
0
0:00°/°
TOTAL CAPITAL OUTLAY
$0.:
$0
$6
$6
$0
0:00%•
TOTAL ExPENDrrURES $0 . $0 $0 $0 $0 .0.00°%
FUND BALANCE - JANUARY 1
EXCESS REVENUE OVER EXPENDITURES
FUND BALANCE- DECeffiE 331
FUTURE IMPACTS_
$38,687 $38,778: $39,125 $80,125
$91 $347 $615. $286
307& $39J125. $39,740 $39,411
$39,411
$270
-0;15%
The future budget impacts will depend an the type and scope of park.and playground improvements.
31
THIS PAGE INTENTIONALLY LEFT BLANK
32
33
DEBT SERVICE. FUNDS
DESCRIPTION:
The. Debt Service Funds repay the outstanding. debt obligations of the City of Gem Lake, Debtservice
funds use the modified accrual basis of accounting; however, the cash basis of accounting. will be used
for budgetary purposes only. The cash basis is used for budgeting to ensure that sufficient cash will be
available to make required payments on the City's bonded indebtedness.
GOALS:
Retire all debt.in a timely basis as scheduled,
MEASURABLE WORKLOAD DATA:
2013
2014
2015
2016
ACTUAL
ACTUAL
ACTUAL
ESTIMATED
Bond. Rating
Non -Rated
Non -Rated
Nan -Rated
Non -Rated
Dec. 31 Debt Outstanding,
(In thousands)
$775
.$760
$745
$775
Net:Debt Per Capita
$1,952
$1,914
$1,877
$1,942
DEBT LIMITATIONS:.
Afl Minnesota municipalities (counties, cities, towns and school districts) are subject to: statutory"net
debt" limitations under the provisions of Minnesota Statutes, Section 475.53. Under this provision,.the
legal debt limit Is 3.0% of the assessor's market value of the municipalities' tax base. Bond issues
covered by this limit are those that are financed by property taxes unless at least 20% of the annual
debt service costs are financed by special assessments or tax increments. At present the City has. one
bond issue that is subject to the debt limit: the 2007 Capital Improvement Plan Bonds, in 201:5 the City
issued the 2015 G. O. Refunding Bonds to retire the 2007 Capital Improvement Plan Bonds in 2016.
The City's current legal debt limit and debt margin is. as follows:
Legal Debt Limit (3% of Estimated Market Value) $2,938,395
Less: Outstanding Debt Subject to Limit (775,000)
Legal Debt Margin as of January 1, 2016 $2,163,395
BUDGET COMMENTARY:
The City's debt consists of a capital improvement plan bond for the construction of Heritage Hall which
84
is repaid from a property tax levy and. will be refunded. with the 2015. G. G: Refunding Bond. In 2013
�( the City paid off the outstanding principal balance of its two improvement bonds, which are included in
this document. as special assessments are still being collected.
BUDGET:
REVENUE BUDGET
11/17/2615
11/1712015
ACCT.'
2013
2014
2015
10/28/16
2016
# :ACCOUNT DESCRPTiON
ACTUAL
ACTUAL
ADOPTED
ACTUAL
ADOPTED
CHANGE
PROPERTY TAXES
31001'CURRENT TAXES
$49,389
$48,118
$49;500
$23,074
$70;000
41.41%
31002: DELMUENT.TAXES
$2,377
($442)
$0
$557
so
0.00ox, .
31003 FISCAL DISPARITY TAX
$531
$7.41
$500
$408
$0
-100.00%
31004. PENALTIES &.INTEREST
($20).
$0
$0
$0
$0
0.W%
TOTAL.PROPff21Y TAXES
$52,277
$48,417
$.W,000
$24,039
$70,000.
40,0a0%.,
SPECIAL ASSESSMENTS
86101 . SPECIAL ASSESSMENTS
.57587 :
45,168
43,120
18,548
14,885
-65148%
36102. DELINQUENT SPECIAL AS.SESSWNTS
0
(3,246)
0
1,758 .
0 .
0.00%
36103 ; PENALTIES & INTEREST
233 •
279
0
667
0
0.00°/a
36104. SPECIAL ASSESSMENTS - PREPAIDISN R
32,864
3,534 .
0
924 %
0 '
0.00%..
TOTAL FINES & FORFEITS
$67,820
$42,201
$43,120.
$20.973
WAS
-65A8°l0
MISCELLANEDUS
362.10;INTEREST EARNINGS
(3,807)
(1,388)
951
421
533
-44:54%
39000 •I1.MSCELLANEOUS
D
0
0
0
0
o.00%
39200. BOND PROCEEDS
0
D
Q
0
0
0.00%0
39300 TRANSFERS IN
0
0
61103
0 :
0
400.00%
TOTAL MISCELLANEOUS
($3,807)
($1,388)
$7,064
$421
$533
-92.45°I°'
TOTAL REVENUES
$106.290 .
$89,280
$100,184
$45,483.
$85,418
-14.749%.
EXPENDITURE BUDGET
CAPITAL .OUTLAY
601 BOND PRINCIPAL
379,922
15,000
15,000
30,000
15,000
Q.00%.
60.2 BOND INTEREST
46,755
32,955
32,355
48,382
24A68
-24.38%
603 FISCAL AGENT FEES.
21233
550
550
550
550
0.00%
701 MISCELLANEOUS
0
0
0
0
0
0.00%
720. . TRANSFERS OUT
0
0.
22.,266
0
6,461
-70.98%
TOTAL.CAPTTAL OUTLAY
$428,910
.$48,505
$70;171
$78,932
$46,479
-33.7.E%'
TOTAL:. EXPENDITURES $428.910 $48;505 $70,171 $78;932 $.46,479 73a.76%
FUND BALANCE- JANUARY 1 $303,362 ($19,258) $21,467 F $21.,467
EXCESS REVENUEOVER EXPENDITURES ($322,620) $40,725 $30,013 03,499
BALANCE- DEER 31 ($1
35
($12
($12,032)
$38,939
$26,907
-47.73%
2004.IMPROVEMENT BOND FUND
DEPARTMENT: 2004 Improvement Bend
SUPERVISOR: Finance Officer
FUND .#; 302
ACTIVITY #; 4700
ACTIVITY DESCRIPTION:
The 2.004 1 rn provement Bond was issued to pay for the construction costs of the Scheuneman Road
sanitary sewer and. roadway reconstruction project.
GOALS:
None as this debt was retired in 2013.
MEASURABLE .WORKLOAD DATA:
2013
ACTUAL
Band Principal Retired
$229,922
Bond Interest Paid
$7,932
Special Assessments
Collected.
$70,628.
DEBT.PAYMENT SCHEDULE:
JAN. 1 DEBT
YEAR DUE OUTSTANDING
Debt was retired in 2013
BUDGET COMMENTARY:
20144
201.5
2016
ACTUAL
ACTUAL
ESTIMATE
$0
$0
$0
$0
$0..
$a
$38,929
$11;846
$0
PRINCIPAL DUE INTEREST DUE
This fund will receive. its revenue from special assessments collected from benefited properties and an
operating transfer to remove the negative fund balance.
9P
BUDGET:.
REVENUE:BUDGET.
11l1T12015
11/17/2015
ACCT..
2.013
2014
2015.
1D1.28115
.2016
%
# ACCOUNT DESCRIPTION
ACTUAL
ACTUAL
ADOPTED
ACTUAL
ADOPTED
CHANGE .
'SPECIAL -ASSESSMENTS:
36101 ; SPECIAL ASSESSMENTS -. CURRENT
$48;345
U9,126
$27,830
$11,846
$❑
-100,00%.
36102; SPECIAL ASSESSMENTS - DELVNQUENT
0
(2,060)
0
29
❑
0.00%0
36103 PENALTIES &.INTEREST
190
109
.0
2
0
0,00%
36.104 SPECIAL ASSESSMENTS - PREPAIDISNR.
30;093
3,534
0 :
❑
0 .
0.00%.
TOTAL FINES & FORFEITS
$70.628
$30.,703
$27,830
$11,877
$0
-10DA0°/❑:
MISCELLANEOUS
86210..INTEREST EARNINGS
(2,229)
(1.,294)
.11
0 .
-1D0:0o°/0.
39100 .' BOND PROCEEDS.
0
0
0
O:OD°/a
39..200 TRANSFERS. IN
0
0.
6,103
0
0
-100.00%
TOTAL MISCELLANEOUS
($21229)
($1;234)
$6,114:
($1.91)
$0
-100,0.0%
TOTAL REVENUES.
$68,399
$29,469
$3.3.944
$11,686 .
. $0
-100.0o%.
EXPENDITURE BUDGET
CAPITAL OUTLAY
:600
- BOND PRINCIPAL
$229.922
$0
$0.
$0
$0
0,000/0-
610
BOND INTEREST
7,932
0
D
0
0
0.00%
620
: FISCAL AGENT FEES.
788.
D
0
0
0
Q.DO°/°
720
TRANSFERS OUT
0
`0 '
D :
0 :
0
0.Q0°Io
TOTAL CAPITAL OUTLAY
$238,642
$0
$0
$0
$0
0.fl0°IQ
TOTAL EXPENDITURES
$238,642
$0
$0
$0
$0
6.00°/°
FUND BALANCE - JANUARY 1
EXCESS REVENUE OVER EXPENDITURES.
$114,635 :
($170,243)
($55,408)
$29,469.
($25,939) °
SDj044
{$25,939J
$11,686
{$14,253)
$0 .
FUND. BALANCE -DECEMBER31
{$55,40$)
($25,939)
$8,005
($14,253)
($14,253)-278.05%,.
37
:2007:CAPITAL IMPROVEMENT PLAN BOND. FUND
DEPARTMENT: 2007 Capital Improvement Plan Bond
SUPERVISOR: Finance Officer
FUND. #: 364
ACTIVITY #: 4700
ACTIVITY DESCRIPTION:
The 2007 Capital Improvement Plan Bonds were issued to finance the construction of Heritage Hall.
GOALS:
Pay debt payments on a timely basis as scheduled.
MEASURABLE WORKLOAD DATA:
20'I.3
2014
2015
ACTUAL
ACTUAL
ACTUAL
Bond Principal Retired
.$1.5,000
$15,000
$15,000
Bond Interest Paid
$33,555
$32;955
$48,382
Property Tax Levy
Collected
$52,277
$47,250
$48,078
DEBT PAYMENT SCHEDULE:
YEAR DUE
2016
2017
2018.
2019
20.20
2021
2022.
2023
2024
2025
2026
2027
2028
JAN. 1 DEBT
OUTSTANDING
$74.5, 000.00
$776,000.00
$715,000.00
$655,00..0.0..0
$590,000.00
$530,000.00
$470,000.00
$405,000.0c)
$340,000.00
$275,000.00
$210,000.00
$140,000..00
$70,boo.00
PRINCIPAL DUE
$1.5,000.00
$607000.00
.$60,000.00
$66,000.00
$60,000.00
$so,000.00
$65,0:00.00
$65,000.00.
$6U00.00
$65,000.00
$70,30o.00
$70,000.00
$70;000.00
38
2016
ESTIMATE
$15,Ooo
$24,468
$70,000
INTERESTDUE
$24,468.00
$16,505:00
$16, 755.00
$14,827,50
$13,.765,00
$12,640.00
$11,358.75
$9,928 75
$8,401,25
$6, 776.25
$4;987:50.
$3,045.00
$1;015.00
BUDGET COMMENTARY:
This fund will receive its revenue from a property tax levy.
Annual debt service.payments are the only expenditures.budgeted in this fund.
The 2007 Capital Improvement Plan Bonds were advance refunded by the 2915 General Obligation.
Refunding Bonds for principal beginning in 2017.
BUDGET:
,REVENUE BUDGET
11/17/2015
41 /1712015
ACCT.
2013
2014
2D15
10/28/15
2016
4 ACCOUNT.DESCRiPTION
ACTUAL
ACTUAL
ADOPTED
ACTUAL
ADOPTED
CHANGE '
PROPERTY TAXES
31001'CURRENTTAXES
$49,389
$48,118
$49;500
$23,074.
$7.0,000
41.416/0'
31002 DELINQUENT TAXES
2 3.77
(442)
0 .
557
0
0.00°I°.'
31003`FISCAL DISPARITIES TAXES
531
741
500 :
408.
0
-100,00%;
31004' PENALTIES INTEREST
(26).
0
0
0
0
D.00°Io
TOTAL FINES & FORFEITS
$52.,277
$48,417
$50,000
$24,039
$70,000
40.00°Id'
MISCELLANEOUS
36210' INTEREST EARNINGS.
53:
474.
891
482
409
-54.10°/a':
39100 BOND PROCEEDS
D
0 :
0
0 .
0.00%
39200 TRANSFERS IN
0 .
D
0
0 :
O.DD°/°
TOTAL MISCELLANEOUS
$53
$474
$1381
$482
$409 `
-64,10%;.
TOTAL REVENUES
$52,330
$48.891
$50,891
$24,521
$70,409
38.36%
EXPEND[ TURF BUDGET
CAPITAL OUTLAY
600 BOND PRINCIPAL
$15,040
$15,000
$15000
$30,oQ0
$15,000
0:Ij0°Ia;
610 BOND INTEREST
33,555
32,955
32,355
48,382
24,468
-24.38%.
620 FISCAL AGENT FEES
.560
550
550
550.
550
0.00%
720 TRANSFERS OUT
0
0
0
0:
0
0.00°I°
.TOTAL CAPITAL OUTLAY
$49,105
$48,505
$47,905
$78;932
$4o,498
-16.48°/°.
TOTAL EXPENDFURES
$4%105
$48,505
$47,905
$78;932
$40,0.19
-%.46%
FUND BALANCE= JANUARY 1
EXCESS REVENUEo11ER ExPENnrruRES.
$81,198
$3,225
$84,423.
$386
$84,809 `
$2,988
$84,809
($54,411).
$30,398
$4391
FUND BALANCE- DECEMBER 31
$84,423
$84.809
$87,795
$30,308
$60,789-3D.76%
39
2006 IMPROVEMENT BOND FUND
DEPARTMENT: 2006 Improvement. Bond
SUPERVISOR: Finance Officer
FUND #: 303
ACTIVITY ##: 4700
ACTIVITY DESCRIPTION:
The 2006 Improvement.Bonds were. issued to finance road improvements on. Big Fox Road, Little Fox
Lane, Haven Lane, and Tessier Road.
GOALS:
None as this bond was retired in 2013.
MEASURABLE WORKLOAD DATA:
2013
ACTUAL
Bond. Principal Retired
$135,000
Bond.. Interest. Paid
$5,268
5pecial Assessments
Collected
$20,056
DEBT PAYMENT SCHEDULE
JAN. 1 DEBT
YEAR DUE OUTSTANDING
Debt was retired in 2013
BUDGET COMMENTARY:
2014
2016
2016
ACTUAL
ACTUAL
ESTIMATE
$0
$0
$0
$0
$0
$4.
$15,880
$161722
$14.,885
PRINCIPAL DUE INTEREST DUE
This fund will receive its revenue from special assessments levied against benefiting properties.
The only expenditures are for a possible transfer to other bond funds to remove. negative fund balances
and to fund the City's. share of passible matching grant funds.
40
BUDGET:
REVENUE BURG_ ET
11/17/2015
'11117120.i 5
ACCT•
2013
2614
2015
10128115
M16
%
#. ACCOUNT DESCRIPTION
ACTUAL
ACTUAL
ADOPTED
ACTUAL
ADOPTED
CHANGE
SPECIAL ASSESSMENTS
36101 SPECIAL ASSESSMENTS - CURRENT
$17;242
$16,042
$15;290
$6,702.
$14,885
-2.65%
36102 SPECIAL ASSESSMENTS - DELINQUENT
0
o,180}
0
11729
0
0.00%
36lo3 PENALTIES & WTEREST
43
170
0
665
0
0.00%
36104:: SPECIAL ASSESSMENTS = FREPAIDISNR.
2,771
0 .
0
924
0 .
0.00%
TOTAL FINES & FORFEETS
$20,056
$15.632
$15,290.
$19,00
$14,886
-2.65°I❑
MSCELLANSDUS
36210 INTEREST EARNINGS
(1,631)
(628)
59 .
130
124..
110.17%.
39100.. BOND PROCEEDS
0
0
0.
0
0
0.00%
3920QTRANSFERS IN
D
0
0,
0 .:
0
0.00°Io
'TOTAL MISCELLANEOUS.
($1,631)
{$828}:
$50 `
$134
$124
110.17°/°
TOTAL REVENUES $18,425 . $14,404 $15,349 $10,150.. $15.009 2,22%
E)(PEr4D URE BUDGET
CAPITAL OUTLAY
600
;.BOND PRINCIPAL
$135,000
$0
$0
$0
$0,
0.cc)%
640
BOND INTEREST
9;268
0 :
0 .
0 ;
0.
0.00%.
620
FISCAL AGENT FEES
895
0
0 .
0 .
0
0.00°Io
720.
TRANSFERS OUT
0
0 :
22.266 :'
0
8,461
-70.98%.
TOTAL CAPITAL OUTLAY
$141,163
$0 '
$22,266
$0
$6.461
-70.9B%
TOTAL EXPENDITURES.
:$141,163
$0
$22,266
$0
$60461
7a.98°I°
FUND BALANCE - JANUARY 1
E(CES& REVENUE OVER EKPENDrRjRE5
$1257883
($122,738)
.$3,145.
$14,404
$.17,54, 'r
(K917):
$17,549
$1.0.,150
$27,6913
$4,548
FUND BALANCE- DECEIVEBER.31
$3,145
$17,549 :
$.10,632
$27,699..
$36,247 . 24D.92%.
41
THIS PAGE INTENTIONALLY LEFT BLANK
42
. ............ ......
43
CAPITAL IMPROVEMENT FUNDS
ACTIVITY DESCRIPTION:
The. Capital Improvement. Funds pay the construction costs of the City's infrastructure
improvements. Capital improvement funds use the modified accrual basis of accounting;
however, the cash basis of.accounting will be used for budgetary purposes only. The cash
basis is used for budgeting to ensure that sufficient cash will be available%to make all required.
payments.
GOALS:
Construct and replace the City's infrastructure on a timely basis, as scheduled or as.
needed.
MEASURABLE WORKLOAD DATA:
See the individual funds for their service'fevels.
BUDGET COMMENTARY:
See the individual funds for budget explanations.
44
BUDGET:
REVENUE BUDGET
11117/2015
11117/2015
ACCT.
2013
2014
2015
10/28116
2016
# ACCOUNT DESCIRIPTION
ACTUAL
ACTUAL
ADOPTED
ACTUAL
ADOPTED
CHANGE
SPECIAL ASSESSMENTS
36101 SPECIAL ASSESSMENTS
$15,760
$1.71282
$0
5o
$0.0.00%
X102 DE]: MQUENTSPECALASSES5MENTS
6,004
1,010
0 .
Q
C
0.00°/❑.
3E1o3 PENALTIES & iNT1 kEST
1,542 '
347
. 0 .
0
0
0 olm.
36104. SPECIAL ASSESSMENTS - PREPA IDISNR
0
0.
0 .
0
0
OAO°/a
TOTAL. SPECIAL ASSESSMENTS.
$23,306
$18,63.9
$0. ;
$0 .
$0.0.00%
MISCELLANEOUS
36210.INTERESTEARNNGS
1,286:
1,232
2,205.'
811
687
-68.846%
36200 MISCELLANEOUS r
0
0
4 0 T
0 r
0
010A
39100 BOND PROCEEDS
0
0
0.
0.
0
Oxo%
39200 TRANSFERS IN
0
0
0 •
0
6,461
0.00%:
TOTAL MISCELLANEOUS
$1,286
$1,232
$2,205. ;
$811
$7,148
224,17%
TOTAL REVENUES
$24,592
$19,871
$2,20 ;
$811
$7,148 ;
224.179E
EVENDMJRE BUDGET
OTHER SERVICES &CHARGES
302 ENGINEERING FEES
10,637
25,268
, 0.:
17,996
60,600 .
0.00°/❑
304 LEGAL FEES
0
700
0 .
7315
U00
0.00%
335 ARCHI I EC I FEES
0
.0
: 0 '
0
0
0. o%
308 .OTHERPROFESSIONAL SERVICIr
0 :
0
0
360
500 .
0.00%
309 MISCELLANEOUS
0
0
0
0.
Q
0.0096'
.310 CONFERENCE REGISRAMNS
0.
0
0
0
0
OM%
333 MEETING PREPA RATION
0
0
0
0
0
0:00%.
351 . LEGAL NOTICE PUBIGATIONS.
0
0
: 0 ;
813.
100
0.00°%
610 .INTEREST
0.
0`
0
0
0
0.00%:
620 FISCAL AGENT FEES
0 ..
0
0
0
0
6.00%❑'
TOTAL OTHER SERVICES & CHARGES
$10,637 .
$25.988
$0..
$80.484.
$62,500
Q.00'xo
CAPITAL' OUTLAY
531 OTHER.INIPROVENIENTS
0 .
0
0' .
0
0
0.000b
520 BUILDING CCNSTRUUION
0
0
0
0
0
0,000/ .
MO OPERATING TRANSFERS
0
0
0
7,500
SQ0,000
0.00%
TOTAL-CAPITALOUTLAY
$0 :
$Q
$0
$7,500 .
$500,000 :
0.00%
TOTAL EXPENDITURES
$10,637
$25,968.
$0
S93,984
$562,600 0.00°%
FUND BALANCE- JANUARY 1
$87,239
$10.1,194
$95,097 �
$95,097
$1,924
EXCESS REV ENUE OVER EXPENDrrURES
$13,955
($6,097)
$$2,205
($93,173)
($555,452)
FUND BALANCE -DECEMER31
$101,194
$95,097.
$97,3a2
$1,924
{$553,529}.=668.88%
45
IMPROVEMENT FUND
DEPARTMENT:
Improvement Construction
SUPERVISOR:
City Engineer
FUND #:
401
ACTIVITY #:
4800
ACTIVITY DESCRIPTION:
The Improvement Fund was established for current and future improvement projects within the City.
GOALS:
None.
MEASURABLE WORKLOAD DATA:.
A13 2014 2015.2016
ACTUAL ACTUAL ACTUAL ESTIMATED
Since this fund was closed out there is no measurable workload data.
BUDGET COMMENTARY`.
The major revenue source in the past was transfers of excess: funds from the General Fund to help
finance future building improvements and to set funds aside for possible emerald ash bore tree
replacement/treatments. Currently there are no improvement expenditures budgeted for 2016.
46
BUDGET:
REVENUE BUDGET
1111712015
1111712015
ACCT.
2013
2014
2015
.10128115
2016
%
# ACCOUNT DESCRIPTION
ACTUAL
ACTUAL
ADOPTED
ACTUAL
ADOPTED
CHANGE
MISCELLANEOUS
36210 INTEREST EARNINGS
$296
$1,529
$2,059
$958.
$905
-56:05°/°
36200 MISCELLANEOUS.
0
0
0
.0
0
0:000/0
3910.0. BOND PROCEEDS
0
6
0
0
0
0.00%
39200 TRANSFERS IN
Road.In-provements
0..
0
0 ,
0
0 `
0.00°Io
EA8 TreatmenWrevention
p :
0 `
0
0
0.
0.0Q°/o.
Building frppravements/Replacement
.0
0
0
0
0
0.00%
Future bprdvements
0 :
0
0 :
0
:0
O:UO%
TOTAL MISCELLANEOUS
$296
$1,529
$21059
$958
$906
-56.05%
TOTAL REVENUES
$296
$1,529 :
$2,059
$958 .
$905
-56.05%
EXPENDITURE BUDGET
OTHER SERVICES & CHARGES
302 . ENGINEERNG FEES
1.9.02..
0
0
0
4
304 LEGAL FEES
01
0 :.
0
0 ;
0 .
0.00%
TOTAL OTHER SERVICES & CHARGES
$1,902 i
$0
$0 ;
$0 .
$0
D.00%
CARUAL OUTLAY
531 OTHER fMPRDVEMENTS
D
0
0
D
0.
0,00%
WATER IMPROVEMENTS
0
0
0
.0
0
720 OPERATING TRANSFERS
0 :
0 .
0
0 '
6.
0.00.0/0
TOTAL CAPFIAL OUTLAY
$0 '
$0
$0 :
$Q.
$0
0.60%:
TOTAL EXPENDITURES
$1,902
$0 .
$0
$0
$0 .
0AD°�;
FUND BALANCE -JANUARY 1
$131,286
$129,680
%$131;209
$131,209
$132,.167
ECCESS REVENUE OVER EXPENDITURES.
($1,606)
$1,529
$2;059
$95$
$905
FUND BA LAWE - DECEMBER31
$129,68D
$131,209 :
$.138,268
$132,167
$133,072
47
SCHEUNEMAN ROAD IMPROVEMENT FUND
DEPARTMENT:
Scheuneman Road Improvement.
SUPERVISOR:
City Engineer
PUNT] #:
403
ACTIVITY #:
4800
ACTIVITY DESCRIPTION:
The Scheunernan Road Improvement fund recorded bond proceeds and sewer improvement and
road resurfacing costs on Scheuneman Road.
GOALS:
None.
MEASURABLE WORKLOAD DATA:
20'13 2014 2015 2016
ACTUAL. ACTUAL ACTUAL ESTIMATED
No service levels have been established for this fund.
BUDGET COMMENTARY:
Revenue sources include special assessments to benefitting properties.
Expenditures. were for infrastructure improvements which included the installation of sanitary sewer
and resurfacing/reconstructing the road way..
48
BUDGET:
REVENUE BUDGET
ACCT.
# ACCOUNT DESCRIPTION
2014
ACTUAL
2014
ACTUAL.
1111712015
2016 r
ADOPTED. r
10/28/15
ACTUAL
1111712015 .
201E
ADOPTED
..CHANGE
SPECIAL ASSESSMENTS
36101 SPEML ASSESSMENTS - CURRENT
15,760.
17,28.2
0.
0
0
0.00%
3.6102 SPECIAL ASSESSMENTS.- DELINQUENT
6,004 '
1,010
0
0
0
0.00%
361 M P" LiIES & INTEREST
1.542
347
0
0
. 0.
DAO°/o
36104. SPECAL ASSESSMENTS - PREPAIDISNR.
Q :
0
0
0
0 :
0.00%
TOTAL SPECIAL ASSESSMIENTS
$23;30E
$.18,639
$0
$0
$0
0100.%.
MISCEI-LANEOUS
36210 IMERESTE .RNNGS
$1,01&.
($73}.
($61}-
$21
$5
-1.08.20%
36200 MISCELLANEOU5
0 .
0.
0
0
0 .
0.00%
39100. BOND PROCEEDS
0
O.
0 `
0
0
O:OD°!°
39200 TRANSFERS IN
0
0:
0 s
0
0
0.00%.
TOTAL MISCELLANEOUS
$1,016.
($73)'
($61 }
$21
$5:
-10&20%
TOTAL. REVENUES
$24,32Z.
$18,566
($6V
$21
$5 :.
=108.20°/u
E}CPENDfURE BUDGET
. ..................... .
OTHER SERVICES & CHARGES
.302
......................................
ENGINEERING FEES.
0 :
0.
0
0
0
0.00%.
304.
LEGAL FEES'.
.0
0 .
0 :
0 :
0
.0.00%.
TOTAL OTHER SERVICES & CHARGES
$0 :
$0.
$0
$0
$0
CARTAL OUTLAY
531.
OTHER IMPROVEME'NUS
0.
0
0 .
0
0:
0.00°!°.
720.
OPERATING.TRANSFERS
0
0
0 :
0
0.
0: o%.
TOTAL CAPITAL OUTLAY
$0
$0.
$0 :
$0
$0
0.00°/u:
TOTAL EXPENDrmRFS:
$0
$0
$Q
$0
$0.0.00%
FUND BALANCE - JANUARY 1 ($39,995) ($15,673) $2,843 $2,893 $2,914
EXCESS RI �V ENUE OV ER EXPENDmTURES $24,322. $18,566 ($E1) , $21 $5.
FUND .BALANCE -DEMMER31 ($15,673): $2,893 $2;832 ' $2,914 . $2,910 107%
FUTURE .IMPACTS:
There are no future. impacts at this time for this fund.
49
FIOFFMAN ROAD IMPROVEMENT FUND
DEPARTMENT:
Hoffman Road Improvement
SUPERVISOR:
City Engineer
FUND #:
404
ACTIVITY #:
4800
ACTIVITY DESCRIPTION:
The Hoffman Road Improvement Fund is used to provide the City's share of future road
improvements/maintenance on Hoffman Road.
GOALS:
'I. Improve and maintain Hoffman Road on timely basis..
2. Extend. municipal Water 1rito the business. district of the City..
MEASURABLE WORKLOAD DATA:
2013 2014 2015 20.16
ACTUAL ACTUAL ACTUAL ESTIMATED
No service levels have been established for this fund.
BUDGET COMMENTARY:
Currently the only revenue source is interest earnings on the cash balance of this fund.
Improvements planned for 2015 are for extending municipal water into the business district area
down from Hoffman Road.
50
BUDGET:
REVENUE BUDGET
11/17/2015
11117120.15
ACCT.
2.014
2014
2016 r
10/28115
2016
%
# ACCOUNTDESCR1FTi0N.
ACTUAL
ACTUAL
ADO= r
.ACTUAL
ADOFT®
CHANGE
MSCELLANEOUS
36210.: INTEREST EARNINGS
($26)
.($224J
$207
($1.68)
($223.)
-207.73%
36200 NIISM ANEOUS
0
0
Q
0
0
0.000A
391 D.O E30ND PROCEEDS
0 :
0
.4
.0
0.
0.00610
392DO: TRANSFERS N
0 ;
0 .
0 :
O .
6,461
O:QO°/°
TOTAL MISCELLANEOUS
($2&):
($224j
.$2Q7
a $168}
$8;238
2.913.53°/e.
TOTAL REVENUES
($26):
($224).
$.207
($168):
$6,238
2913,53%
EXPENDITURE BUDGET
OTHEF2 SERV ICES & CHARGES
302
ENGINES G FEES
8,73.5
251268 .
0
77,996
60,000
0,00%
30.4
LEGAL FEES
Q :
700
0
7,315
2,600
0.000�
ADMNI$TRATFON
0
0 .
0 .
360 '
500
0.60%
LEGAL NOTICES
D '
0 :
Q.:
813 ..
lob
0.00%
385
ROW MAINTENANCE
0
0 :
0 ;
0
0 :
0.00°/a.
TOTAL OTHER SERVICES & CHARGES
$$,735
$25,968 :
$0
$86,484 .
$62,600
0.00-x.
CAPITAL OUTLAY
531
OTHER.IMFROVE 4ENTS
0
0
O
7,500
,900,000
O,OQ%:
720
OPERATING TRANSFERS
5 .
0
0 :
0 :
0
O.OQ%
TOTAL CAPITAL OUTLAY
S0..
W.
$0.
$7,50D
$500,000
0.00°/❑.
TOTAL EXFENDMJRES
$8;735
$25,968
$Q
$93,984
$562,600
FUND BALANCE- JANLIARY 1
$25,948 :
$17,187
($9;005),r
($9,005)
($103,157)
ExCESS REVENUE OVEREXPENDnRES
($8;761)
($26,192)
$207 5
($94,152)
($556,362)
FUND BALANCE- DECEMBER 31
$17,187 :
($9,005)
($8,798)
($103,157).
($658;519} 7396.23%:
.FUTURE IMPACTS:
Future impacts would be the cost of the improvements/maintenance on Hoffman Road. Extending
water into the. business district will result in the City maintaining an Enterprise Fund for its water
operations in the future as businesses connect to the new water system.
51
THIS PAGE INTENTIONALLY
52
LEFT BLANK
53
SEWER OPERATING FUND
ENTERPRISE FUNDS
ACTIVITY DESCRIPTION:
The Sewer Operating Ftand is the only lEnterprise Fund the City has. It is responsible for the
maintenance ofalllift stations and sanitarysewer lines in the. City. The Sewer Operating Fund is
self-sustaining from revenues derived from utility charges.
GOALS:
1. Keep all lift stations and sewer lines. functioning safely and efficiently.
MEASURABLE WORKLOAD DATA:
2013
ACTUAL
Gals of Sewage
Treated (Millions) 9.10
Miles of Sewer Lines
Service Connections
BUDGET. COMMENTARY:
2014 .2015 2016
ACTUAL ACTUAL ESTIMATED
10.15 10.25 10.95
The main revenue source is sewer'revenues, which. are based on the number of sewer connections;
past sewer usage and sewer rate. Sewer charges are estimated to generate revenues of $51.,000.
and currently no rate. increase was used to estimate 2016 revenues, however it appears a rate
increase may be needed to properly fund future sewer operations.
Interest income is another revenue source and is based on estimated interest earning.
On the expense side, supplies budgets for 2016 were left at 2015 expense levels based on past
costs..
The largest expense within Other Services.and Charges are the M:C.E.S. Charges for sewer
treatment. These charges are based on actual sewer flaws and sewer treatment costs charged by
the M.C.E.S. The City's flows have increased over the past year and the cost of treating waste
water has also increased. For 2016 the M.C.E,S. Charges have increased 21.54% to $25,713.
The City also annually budgets to flush (clean) sewer lines to prevent sewer backups. For 2016
$1 000 is budgeted :to flush sewer lines.
54
BUDGET:
REVENUESUDGET 11117/2015 1111712M�l
ACCT.'
2013 2014 2015 1 OM11 5 s 2016
# iACODUNTDESCRPTION ACTUAL E ACTUAL ADOPTED ACTUAL ADOPTED CHANGE
CHARGES FOR SERVCIES
� CHARGES
LOCAL SAC
.... ............:......... ........ . .
34500 S EWER REV ENUES - RESIDENTIA L
. .... ................ . .......... ...... . . ........
3160Q. SEWER REVEI41JM - COKM�"!-
34640 I CERTIFIED SEWER RF-VBJUES
'50 PElqALTIES: & INTEREST'
TOTAL SUPPLIES
11,144
31,232
.. ........... .
1,006
2;852
SZ286 4�
D
o
Sa
0
1 P491
0 j
53,777
$20&
$5,099
$0
$5,565.'
11,000
9,157
29.763
1.7os
0
�3.113
.2,000
3,285
49.582
44,000
.48,050
❑
o
0
o
0
0
0
0
3,724
5;943
2,915
❑
0
0
$3,724 f
$5,943.
$53.306
$49.94 3
419
SDO
0
0
131
.9,3
o
o
o
$551
S700
0
. ........ ....
35,600
0
Z000
0
0
0
o".00%
40:91 %
14Z2%
0-60%
20145%;
0,00%:;
0
OMW
2,750
5 3 � 7 3
0
... .. . ....... . ...
o � o o
$2.750
5 3. 73 /
55;750
500 :0.00%:e
0 0,00%,
2QO 0 on.
O.OD%.;
$700
-OTHER. SERVICES &CHARGES
301 A UDTTNG- & ACCrC1UNTING SERVICES
2;341
2.460.
2,525
0 j
2,6o0
2.97W
302
6,020
529
5
.,000
c
5,000
BMW
318. M Q E S, CFLA RGES
. .... ..... .........
16,000
19.488
21.1 56 1
.21,853
25.713
21.54%
319 LOCATES
......... ... . . ............... .
591
587
600
. . .... .. ..
837 f
600
0.00%
329 'FIMANCIAL SERVICE
.4,692
1, 30:.
4.50 % 0
1,929
4 5Do
0.0 . 0 . %6
334 CONFUTER. SERV ICES
572
557
500
0
400 ;REPAIR/ M tZTENLA NCE
'500
. . ...... .....
.30
4,000
0
4,0oo J
420 DEPRECIAWN
12;457
12.456
12,500
0
''
12,566
0
433 i DUES & SUBSCR]FOONS
o
.0
o
0
OM%:
460 SEWER: INSPECTIONS
0
0
0.
o
o'bov.
46 FLUSHING
0
10,482 -
axod
0
12,000
14,48%.
TOTAL OTHER SERVICES & CHARGES
$44,263
$48,009
$58,781 .
$24.519
$67,413
CAPITAL OUTLAY
540 ZIvy: ww&4JERYIEQUPMENT
0
0
❑
0
D
0
0.000l':
530 :.-OTHER !EQUFMENT & INFROVENIEWS
0
0
0
0.00%,
720 OPERATING TRA NSFERS
0
0
0
o' o 6
.'TOTAL CAPITAL OUTLAY.
$0.
TOTAL E)(PENDITUREBUDGET
$44,471
$48.560
$59.481
$24;711 r
$68,113
14.51%:
r.uND BALA NcE - JA NUARY 1
$370.101
$391,864
.$409,066,
$409,066.
$435,314
EXCESS RIEVENUE.OVEREXPENDITURES:
s9.306
$4,748
($0.63 . 9).
$26,248
DEDUCT INFRASTRUCTION ADIMMS.
$0:
$0
ADD BACK DEPRECIATION
$12,457
$12,456
$12.600
.$12 500
FUND BALANCE- DECElvIBER 31
$391,864
'$409,666
$412.029
$435,314
$435,451
55
TITS PAGE INTENTIONALLY LEFT BLANK
57
SUMMARY OF TAX. LEVIES, PAYMENT PROVISIONS,
AND MINNESOTA REAL PROPERTY VALUATION
The followin is a sum of certain statutory:
9 ry ry:provisions effec#ive. beginning 2t7'['1 relative. to tax
levy proced u res, tax payment and credit procedures, and the mechanics of real property valuation.
The summary does not purport to be inclusive of all such provisions or of the specific provisions
discussed, and is qualified by reference to the complete text of applicable statutes, rules and
regulations of the State of Minnesota.
Property Valuations (Chapter 273, .Minnesota Statutes)
Assessor's Estimated Market Value
Each parcel. of real property subject to taxation must, by. statute, be appraised at least once every
five.years as of January 2 of the year of appraisal. With certain exceptions, all property is valued at
its market valise; which is the value the assessor determines to be the price the property to be fairly
worth, and which is referred to as the "Estimated Market Value."
Taxable Market Value
The Taxable Market Value is the value that property taxes are based on, after all reductions,
limitations, exemptions and deferrals. It is also the.value used to calculate a municipality's legal
debt limit.
Indicated Market Value
The Indicated Market Value is determined by dividing the Taxable Market Value of a given year by
the same year's sales ratio determined bythe State Department of Revenue. The Indicated Market
Value serves to eliminate disparities between individual assessors and equalize property values.
statewide.
Net Tax Caoacitx
The Net Tax Capacity is the. value upon which net takes are levied, extended and collected. The
Net Tax Capacity is computed by applying the class rate percentages specific to each type of
property classification against the.Taxable Market Value. Class rate percentages vary depending
on the type of property as shown on the 101 page of the Appendix. The formulas and class rates for
converting Taxable Market Value to Net Tax Capacity represent a basic eleriment of the. State's
property tax relief system and are subject to annual revisions by the State Legislature.
Property taxes are determined by multiplying the Net Tax Capacity by the tax capacity rate, plus
multiplying the referendum market value bythe market value rate.
Property Tax Payments and Delinquencies
(Chapters 275, 276, 277, 279-282 and..549, Minnesota Statutes)
Ad valorem property taxes levied by local governments in Minnesota are extended and collected by
the various counties within the State. Each taxing jurisdiction is required to certify the:annual tax
levy to the county auditor within five (5) wprking days after December 20 of the year proceeding the
collection year.. A listing of property taxes due is prepared by the county auditor and turned over to
the county treasurer on or before. the first business day in March.
The county treasurer is responsible for collecting all property taxes within the county.. Real estate
and personal property tax statements. are mailed out by.March 31, One-half (112) of the taxes on
real property is due.on or before May 15. The remainder is.due on or before October 15. Real
property taxes not paid by their due date are assessed a penalty which, depending on the type of
property, increases. from 2% to 4%. on the day after the due date. In the case of the first installment
of real property taxes due May 15, the penalty increases to 4% or 8% on June I . Thereafter, an
additional 1 °Io penalty shall accrue each month through October 1 of the collection year for unpaid
real property taxes. in the case of the second installment of real property taxes due October 15, the
penalty increases to 6°la or 8% on November 1 and increases again to 81/6 or 12°Io on December 1.
Personal property taxes remaining unpaid on May 16 are deemed to be delinquent and a penalty of
8% attachesto the unpaid tax. However, personal. property owned by a tax-exempt entity,. but which
is treated as taxable by virtue of a lease agreement; is subject to the same delinquent. property tax
penalties as real property.
On the first business day of.January of the year following collection all delinquencies are subject to
an additional 2% penalty, and those delinquencies outstanding as of February 15 are filed for a tax
lien judgment with. the district court. 6y.March. 20 the. county auditor files a publication of legal
action and a mailing notice of action to delinquent parties. Those property interests not responding
to this notice have. judgment entered for the amount of the delinquency and associated penalties.
The amount of the judgment is subject to a variable interest determined annually by the Department
of Revenue, and. equal to the adjusted prime rate charged by banks, but in no event is the rate.less
than 10% or more than 14%..
Property owners subject to a tax lien judgment generally have five years (5) in the case of all
property located outside of cities or in the case of residential homestead, agricultural homestead
and seasonal residential recreational property located within. cities or three (3) years with respect to
other types of property to redeem the property. After`expiration of the redemption period,
unredeemed properties are.declared tax forfeit with. title held in trust by the State of Minnesota for
the respective taxing. districts. The county auditor, or equivalent thereof, then sells those properties
not claimed fora public purpose at.auct'ion. The net proceeds of the sale are first dedicated to the
satisfaction of outstanding special assessments on the parcel, with any remaining balance in. most
cases being divided on the following basis: county - 40%; Township or city 20%; and school
district - 40%.
Property Tax Credits (Chapter 273, Minnesota Statutes)
In addition to adjusting the taxable value for various property types, primary elements of Minnesota's
property tax relief system are. property tax levy reduction aids; the renter's credit, which relates
property taxes to income and provides relief on a sliding income scale; and targeted tax relief, which
is aimed primarily at easing the. effect of significant tax increases. The circuit. breaker credit and
targeted. credits are reimbursed to the taxpayer upon. application by the taxpayer. Property tax levy
reduction aid includes educational aids, local governmental aid, equalization aid, county program
aid and disparity reduction aid.
Debt Limitations
All Minnesota municipalities (county,. cities,. townships and school districts). are subject. to statutory
"net debt" limitations under the provisions of Minnesota Statutes, Section 475.53. Net debt is
defined as the amount remaining after deducting from.gross debt the amount of current revenues
which are applicable within the current fiscal year to the payment of any debt and the aggregation of
the principal of the following:
Obligations issued for improvements which are payable wholly or partially from the
proceeds of special assessments levied upon benefited property.
59
2.. Warrants or orders having no definite. or fixed maturity.
3. Obligations payable wholly from the income from revenue producing conveniences.
4. Obligations issued to create or maintain a permanent improvement revolving fund.
5. Obligations issued for the acquisition and betterment of public waterworks systems and
public lighting, heating or power.systems, and any combination thereof, or for any other
public convenience' from which revenue is or may be derived.
6. Certain debt service loans and capital loans made to school districts.
7. Certain obligations to repay loans.
8. Obligations specifically excluded. under the provision of law authorizing their issuance.
9. Certain obligations to pay pension fund liabilities..
10. Debt service•funds for the payment of principal and interest on obligations other than those
described above.
Levies for General Obligation Debt
(Sections 475.61 and 475.74., Minnesota. Statutes)
Any municipality which issu.es.general obligation debt must, at the time of issuance, certify levies to
the county auditor of the county(ies) within which the municipality is situated. Such levies shall be in
.an amount that if collected in full will., together with estimates of other revenues pledged for payment
of the obligations, produce at least five. percent in excess of the amount needed to pay principal and
interest when due. Notwithstanding any other limitations upon the ability of a taxing unit to levy
taxes, its ability to levy taxes for a deficiency in prior levies for payment of general obligation
indebtedness is without limitation. as to rate or amount.
Metropolitan Revenue Distribution
(Chapter 4731F, Minnesota Statutes)
"Fiscal Disparities Law"
The Charles R. Weaver Metropolitan Revenue. ❑istribution Act, more commonly know as "Fiscal
Disparities'.' was first implemented for taxes payable in 1975. Forty percent.of the increase in
commercial -industrial (including public. utility and railroad.) net tax capacity valuation since 1971 1n
each assessment district in the Minneapolis/St. Paul seven -county metropolitan area (Anoka,
Carver,. Dakota, excluding the City of Northfield, Hennepin, Ramsey, Scott, excluding the.City of
New Prague, and Washington Counties) is contributed to an area -wide tax base. A distribution
index, based on the factors of population and real property market value per capita, is employed in
determining what proportion of the net tax capacity value in. the area -wide tax base shall be
:distributed back to. each assessment district.
60
STATUTORY FORMULAE CONVERSION OF ESTIMATED MARKET VALUE [EMV] TO NET TAX
CAPACITY FOR MAJOR PROPERTY CLASSIFICATIONS
General
2001 Net Tax Capacity
2002-2016 Net Tax Capacity
Classification
Est, Mkt. Value
% of EMV
Est. Mkt. Value
% of EMV
RESIDENTIAL:
Homestead
First $76,000
1.00%
First $500,000
1.00%
Over $76,000
1.65%
Over $500,000
1.25%
Non -Homestead
First $76,000
1.20%
First $500,000
1.00%
Over $76,000
1.65%
Over $500,000
1.25%
AGRICULTURAL
LAND:
Homestead
First $115,000
0.35%
First $600,000
0.55%
$115,000-$600,000
0.80%
Over $600,000
1.00%
Over $600,000
1.20%
Non -Homestead
100% of EMV
1,00%
100% of EMV
1.00%
COMMERCIAL 1
INDUSTRIAL
First $150,000
2.40%
First $150,000
1.50%
Over $150,000
3.40%
Over $150,000
2.00%
CITY PROPERTY TAXES
(no change in ESTIMATED market value)
$1,800
�i.ss1
$1,600
57.554 51. E9
1,49
1�1,64
.47
$1,400
51,279 S7.j41
•
1.18 12
$1,200
$1,000
S995 101&
902559145913� '
$800
5711
; 4
8175645S625S6555695
$600
+
+
$400
5425 5346$336$3575373 i
307 *
}
► ♦
♦ •
$0
•
$150,0004126,260 $250DO04235,260 $350,0001$344,260 $450,0001$450,000
$550,000/$550;000
TAXABLE MARKET VALUE
oACTUAL2011 CACTUAL2012 CACTUAL2013 MACTUAL2014 CACTUAL2016
ACTUAL201S
61
CITY PROPERTY TAXES
(6.4%Increase in ESTIMATED market value)
$1Ao
$1543 $1.667
$1,600
$1.485
$1.285
$i.47
S1.4I$
$1,400
$1234 51.326
i
S1 21 $1,04i
S1 9i
►
$1,200
!
$1,000
$94ss�m25su S908St,p14
$800
.. 57
5675 5693
S6175646 5518 }:
`
38 +
$400
$405 $372
S30T �� $283 $329
► }•
•
46 1
►
$200
i
f
a
!►
•
}
$0
•
• ! ►
•
}
$140.712
$234,520 $328,328
$422,136
$515,944
TAXABLE hAARKET VALUE
SACTUAL2011
DACTUAL2012 CACTUAL2013 MACTUAL2014
WTUAL2015 ACTUAL 2016
CITY OF GEM LAKE 11/18/2014 11/17/2015
PROPERTY TAXCHANGES 2015 2016
2013 2014 Final Final
Final Levy Final Levy Levy Levy
GENRAL LEVY 204,242 180,119 204,655 225,026
DEBT LEVY:
GENERAL DEBT LEVY
CAPITAL IMPROV. PLAN BONDS
2016 IMPROVEMENT BONDS
TOTAL DEBT LEVY
TOTAL PROPERTY TAX LEVY
LESS: FISCAL DISPARITIES
NET PROPERTY TAXES
% CHANGE;
TAX CAPACITY
TAX RATE
0
0
0
0
50,700
50,300
50,000
70,000
0
a
0
50,700
50,300
50,000
70,000
254,942
230,419
254,655
295,026
4,636
5,394
5,944
6,365
250,306
225,025
248,711
288,661
31.30% '
-10.10%
10.53%
16.06%
912,518
846,800
878,661
977,703
27.430%
26.574%
28.306%
29.524%
MEDIAN VALUE HOME
228,100
200,800
214,000
227,800
TAXABLE MEDIAN VALUE HOME
228,100
189,568
201,580
214,138
TAXABLE TAX CAPACITY
2,281
1,896
2,016
2,141
CITY TAXES
$625.68
$503.75
$570.59
$632.23
62
CITY OF GEM LAVE, MN
City Hall 4200 Otter Lake Road
Gem Lane, MN 55110
RESOLUTION NO.2015-25
1.7NOVEMBER.2015
A RESOLUTION ADOPTING THE FINAL GENERAL FUND BUDGET
AND FINAL AMOUNT TO BE RAISED BY PROPERTY TAXATION
FOR THE YEAR 2,016
WHEREAS, the City Treasurer has presented a TOTAL (Proposed) Budget of
$1,031,062.00 which includes it General Tax Levy of$22.5,026.90 and a:Debt Tax:Levy
of V0,000.00 for fiseal. and calendar year 2016 based upon hest estimates of costs for
xunning.the City .of Gern Lake in 2016; and
WHEREAS, the. City Council did review, on November I7; 2015; the TOTAL Budget
and Tax Levy for 2016 including all revisions thereto as of the date. first %written.
NOW, THEREFORE BE IT RESOLVED, that the City Council.of the City of Gem
Lake does.fbrmally adopt the 2016 Final General Fund Budget of $353;870.00 and the
Final Property Tax Levy.of $295,026.00 which includes: a General Tax Levy of
$225,026.00. and a Debt Levy of $70,000.00 for 201.6 as prepared by the City Treasurer
and amended by the City Council;
BE IT. FURTHER RESOLVED that the City Clerk. is charged with Certifying said Tax
and Debt Levy to Ramsey County Property Taxation and other government bodies for
whom this information. is required,
The foregoing Resolution. was offered by Councilor Lindner and was supported -by
Councilor Artig=Swomley and was declared adopted based upon. the following vote;
NAME
i3ZPEN
BOSAK.
L DNER
KUNY
ARTIG-
SWOMLEY
Vote
Y
Y
y
Y
Y
Attest.
1, WILLIAM F. SHORT, the duly qualified City Clerk. for the City of Gern Lake,
County of Ramsey, Slate of Minnesota, do hereby: certify that the fore going. Resolutioil. is
a' true and accurate representation of action taken my the. City Council of the City of Gem
Lake on the date: first written.
F. SHORT, City Clerk
Look %r us an Ili World Wide Web at ge;w1hkemn:org
63
GLOSSARY OF TERMS
ACCOUNT: A term used to identify an individual asset, liability, expenditure control,. revenue control,
or fund balance;
ACCOUNTS PAYABLE: Amounts owed toothers for goods or services .received.
ACCOUNTS RECEIVABLE: Amounts. due from others for goods furnished or services rendered.
ACCOUNTING. SYSTEM: The total set of records and procedures which are used to record, classify
and report. information on financial status and operations of an entity.
ACCRUAL BASIS OF ACCOUNTING: The method of accounting under which revenues are recorded
when.they are earned and expenditures are recorded when goods and services are received,
ACTIVITY: A specific and distinguishable line of work performed by oneor more organizational
components of a governmental u.nitfor the purpose of accomplishing a function for which the
.governmental unit is responsible. For example "Code Enforcement is an activity performed in the
discharge of the "Public Safety" function.
ADOPTION: The formal action taken by the Town Board to authorize or approve the Budget..
AD VALOREM: In proportion to value. A basis for levying taxes upon property:
AGENCY FUND A fund consisting of resources received and held by the governmental unit as an
agent for, others or other funds of the governmental unit.
APPROPRIATION: An authorization. -granted by a.,legislative body to makeexpenditures and to incur
obligations far specific purposes. An appropriation is limited in amount to the -time it may be expended.
ASSESSED VALUATION: Value placed upon real estate or other property as a basis for levying
taxes.
ASSESSMENTS: Charges made to parties for actual services or benefits received.
ASSETS: Property owned by a governmental unit, which has a monetary value.
AUDIT: The examination of documents, records, reports, systems of internal control, accounting
and financial procedures, and other evidence for one or more of the following purposes:
(a) To ascertain whether the statements prepared from the accounts present fairly the
financialposition and the results of financial operations of the constituent funds and
balanced account groups of the governmental unit in accordance with generally
accepted accounting principals applicable to governmental units and on.a basis
consistent with that of the preceding year_.
(b) To determine the propriety, leg ality. and .mathematical accuracy of a governmental
unit's financial transactions.
(c) To ascertain.whether all financial transactions have been properly recorded.
(d) To ascertain the stewardship of public officials who handle and are responsible for
the financial resources: of a governmental unit.
64
BALANCED BUDGET: A budget in which estimated revenues, including operating transfers from other
funds equals estimated expenditures, including operating transfers to other funds. A balanced budget
would have no effect on fund balance/fund equity. The Township's policies require the General Fund
.budget to be balanced.
BOND: A written promise, generally under seal, to pay a specified sum of money, called the face
value or principal: amount;. at.a fixed time in the future.; called the date of maturity, and carrying interest at
a fixed rate, usually payable periodically.
BONDED INDEBTEDNESS.: Outstanding debt.by issues of bonds, which are repaid by ad.valorem or
other revenue.
BUDGET: A plan of financial operation embodying an estimate of proposed.experiditures for a given
period. and the proposed meansof financing them.
BUDGET DQCUMENT: The official written statement prepared by the Clerk./Treasurer and
Finance Officer of the Township which presents the proposed budget to the Town Board,
BUDGET BODY MESSAGE: A general. discussion of the proposed budget presented in writing as a
part of the budget document. The budget message explains. principal budget issues against the
background of financial experience in recent years and presents recommendations made by the
ClerkfTreasurer.
BUDGET CALENDAR: The schedule of key dates, which a government follows in the preparation and.
adoption of the budget.
BUDGETARY CONTROL: The control or management of a governmental unit or enterprise in
accordance with an approved budget for the purpose of:keeping expenditures within the:limitation .of
available appropriations and available revenues.
CAPITAL. ASSETS: Assets. with a value of $1,000 or more and a useful life of 3 years or longer.
CAPITAL EXPENDITURE: Assets.with.an initial, individual cost of rnore .than :$1,000 and an
estimated useful life in excess of three.yeais.
CAPITAL IMPROVEMENT BUDGET: A plan of proposed capital.expenditures and a means of
financing them.. The capital budget is enacted as part of the complete annual budget.
CAPITAL PROGRAM: A plan for capital expenditures to be incurred each year over a fixed period of
years to meet capital needs arising.fro.m the long-term work program or otherwise:. It sets forth each
projector other contemplated expenditure in which the government is to have a part and specifies the full
resources estimated to be available to finance the projected expenditures.
CAPITAL PROJECTS FUNDS: To account for financial resources to be used'for:the acquisition or
construction of major capital facilities.
GASH BASIS: The method. of accounting under which: revenues are recorded when received in cash and
expenditures are recorded when paid.
CERTIFIED LEVY: Total tax levy of a jurisdiction, which is certified to the County Auditor.
CHARGES FOR SERVICES: Charges for current services rendered.
65
CHART OF ACCOUNTS: The. classification system used by a government entity to organize the
accounting for various funds,
CONSUMER PRICE INDEX (CPI): A statistical description:of price levels provided b ythe U.S.
Department of Labor. The index is used as a measure of the increase in the cost of living {i.e.,.economic:
inflation).
C.ONTINGENCYs Budget for expenditures which cannot be placed in departmental budgets,
primarily due: to uncertainty about the level or timing of expenditures. when the budget is adopted. The.
contingency also serves as a hedge against shortfalls in revenues or unexpected expenditures.
CURRENT: A term which, applied to budgeting and accounting, designates the operations of the
present fiscal per[od.as opposed to past or future periods.
DEBT: An obligation resulting €tom the borrowing of money or from the purchase of goods and services.
DEBT LIMIT: The maximum amount of gross or net debt, which.is legally permitted..
DEBT MARGIN: The amaunt.of available debt; which may be issued by a governmental unit
before reaching its debt limit.
DEBT SERVICE. FUNDS: To account for the accumulation of resources for. payment of genera[.
long-term debt..
DEPARTMENT: Basic organizational unit of government, responsible for carrying out related
functions.
DEPRECIATION:. Expiration in.the service life of capital assets attributable towear and tear,
deterioration, action .of the physical elements., inadequacy or obsolescence.
DISTINGUISHED BUDGET PRESENTATION AWARDS PROGRAM: A voluntary awards program
administered by the Government Finance Officers Association to encourage governments. to prepare
effective budget documents.
EFFECTIVE BUYING INCOME (EBI): A statistical measure of buying power of an area or group of
individuals.
ENTERPRISE FUNDS: To account for operations that are financed and operated in a manner
similar to a private business enterprises, where. the intent of the governing body is that the cost of
providing services are to be recovered. primarily. on a. user -charge basis to the general public.
ESTIMATED MARKET VALUE: Represents the selling price of a property if it were .on the market:
Estimated. market value is converted to tax capacity before property taxes are.levied.,.
EXPENDITURE: Whereaccounts are kept on the accrual or modified accrual basis of accounting,
the cost of goods received or services rendered whether cash payment have been .made .or not. Where
accounts are kept on a cash basis, expenditures are recognized only when the cash payments for the
above: purposes are made.
FINES: Revenues from penalties imposed for violation of laws or regulations.
FISCAL DISPARITIES: A Minnesota law enacted in 1975 which provides for the pooling of 4D
percent of all new commercial and. industrial property valuation in the seven county metropolitan area and
then redistributed to taxing jurisdictions according to specific criteria.
FISCAL POLICY: A government's policies with respect to revenues, spending, and debt
management as these relate to government services; programs and capital investn7ent. Fiscal Policy
provides an agreed-upon.set of principles for the planning and programming: of budgets and their funding.
FISCALYEAR: The budget and accounting year that begins on the first day of January and ends
on. the last day of. December of each year.
FIXED ASSETS: Assets of a long-term character which areintended to continue to be. held or
used, such as land, buildings, machinery, furniture; and other equipment.
FULL TIME EQUIVALENT (FTE): The number of employee hours (2.,080) needed to be equal to
one full time employee. Several part time employees may be. combined to make one full time equivalent.
FUNCTION: A group of related activities aimed at accomplish"ing:a:majar service or regulatory program
for which the government unit is responsible.
FUND: An independent fiscal and accounting entity with a self -balancing set of accounts recording cash
and/or other resources together with all related liabilities, obligations, reserves, and equities which ate
segregated for the .purpose of carrying on specific activities or attaining certain objectives.
FUND BALANCE: The difference between.fund's..assets and fund liabilities (the equity.) in
governmental funds,
FUND BALANCE - ASSIGNED: Segregation of a portion of fund balance to indicate the
government's intent to use the resources for specific purposes where the specific purposes are identified
.by either the government's highest level of decision -making authority or a body or official..that has been
delegated the authority to do so. by the governing body.
FUND BALANCE — COMMITTED: Segregation of a portion of fund balance that represents
resources whose. use is subject to a legally binding constraint that is imposed by the government itself at
its highest level of decision -snaking authority and that remains legally binding unless removed in the same
manner.
FUND BALANCE. — NONSPI*NDABLE: Segregation of a portion of:fund :balance to indicate that the
amount cannot be spent because the resources are%not in spendable form, such as inventories or prepaid
items.
FUND BALANCE -- RESTRICTED: Segregation of a portion of fund balance that. represents
resources whose use is subject to externally enforceable constraints.
FUND BALANCE — UNASSIGNED: The difference between the total fund balance. in a governmental
fund and its nonspendable, restricted, committed, and assigned components. Only the general fund may
report positive amounts of unassigned fund balance.
GENERAL FUND: Accounts for the general operation of the Township and all financial resources
except those to be accounted for in another fund.
67
GENERAL GOVERNMENT: Expenditures, which represents a set of accounts,. to which are charged
the expenditures for operating the Township..
GENERAL OBLIGATION BONDS: When a government pledges its full faith.and credit to the
repayment of the bonds it issues, than those bonds are general obligation (GO) bonds,
GOAL: A statement of broad direction, purpose or intent based on the need of a community.: A
goal is general and timefess; that is,. it is not concerned with a specific achievement in a given period.
GOVERNMENTAL_ ACCOUNTING: The composite of analyzing, recording, summarizing, reporting,
and interpreting the financial transactions of governmental units and agencies.
GOVERNMENTAL* FUND TYPES: Funds used to account for the acquisition, use and.balances of
expendable financial resources. and the related current liabilities - except those accounted for in
proprietary funds and fiduciary funds. In essence, these funds are accounting segregation of financial
resources. Under current GAAP, there are four governmental fund types; general, special revenue, debt
service and capital :projects:
GRANT. A contribution of assets by one governmental unit or other organization to another.
Grants are usually made for specified purposes.
HOMESTEAD AND AGRICULTURAL CREDIT (HACA): A form of state paid property tax relief
for farm property and owner occupied homes.
IMPROVEMENT BONDS,. Bonds payable from the proceeds of special assessments from
properties benefiting from an improvement.
IMPROVEMENTS: Buildings, other structures, and other attachments or annexations to land which
.are intended to remain so attached or annexed, such as sidewalks, trees, drains, and sewers.
INFLOWIINFILTRATION (Ill): The term used to describe clean water entering into the sanitary sewer
system.
INTERFUND TRANSFERS: Amounts transferred from one fund to another.
INFRASTRUCTURE: .Assets which are immovable and of value only to the governmental unit (i.e.
roads,.gutters, sewer lines.).
INTERGOVERNMENTAL REVENUES: Revenues from other governments in the form of grants,
entitlement, or shared. revenues.
INVESTMENTS: Securities held for the production of income in the form of interest,
LEVY: (Verb) To impose taxes, special assessments, or service charges for the support of governmental
activities. (Noun) The total amount of taxes special assessments, or service charges imposed by a
governmental unit.
LICENSES.: Revenues received from the sale of business and non -business licenses.
LIMITED MARKET VALUE: The amount the market value:. of a property can. increase from.one year to
the next for calculating property taxes. The limited market value system was phased-ou.t by the State of
Minnesota.
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LINE ITEM: A specific item or group of similar items defined by detail in a unique. accou in the
financial records,.
LOCAL GOVERNMENT AID (LGA): Intergovernmental revenue from the state to municipalities to
help fund general expenditures..
LONG-TERM DEBT: Debt with a maturity of more than one year after the date of issuance.
MAINTENANCE: The upkeep of physical properties in condition for use or occupancy.
MARKET VALUE EXCLUSION .(MVE): A portion of a property's market value that is not included in the
property tax calculation based on a formula set by the State of Minnesota. This exclusion reduces the
taxable market value.
MARKET VALUE HOMESTEAD CREDIT .(MVHC): State paid property tax reduction on owner
occupied homes based on the properties market value.
MISCELLANEOUS: Revenues or expenditures not classified in any other revenue or expenditure.
category.
MODIFIED ACCRUAL BASIS: The basis of accounting under which expenditures other than accrued
interest on general long-term debt are recorded at the time liabilities are incurred and revenues are
recorded when received in cash except for material and/or available:revenues, which should be accrued to
reflect properly the tax levied and revenue earned..
NET POSITION —GENERAL GOVERNMENT: The difference between general government asset and
liability accounts reported in the government -wide financial statements,
OBJECT OF EXPENDITURE: Expenditure classifications based upon the types or categories of goods
and services purchased.
OBJECTIVE: Desired output oriented accomplishments, which can. be measured and achieved within a
given time frame.
OPERATING BUDGET: A.plan of financial operation embodying an estimate of proposed
expenditures for the calendar,year and the proposed means of financing them.
OPERATING EXPENSE:. The cast for personnel; material and equipment. required for a.
department.to function.
.OPERATING REVENUE: Funds that the government:receives as income to. pay for ongoing
operations. Operating revenues are used to pay for day-to-day services.
OPERATING TRANSFERS: Amounts. transferred from. one fund to another, shown as expenditure. in
the originating fund and revenue in the receiving fund.
ORDINANCE: A formal leg islative enactment by the Town Board.
PAY-AS-YOU-GO BASIS: A term used to describe a financial. policy by which capital outlays. are
financed from current revenues rather than through borrowing..
.•
PERFORMANCE MEASURE: See Service Levels.
PERSONAL SERVICES: Expenditures' for salaries; wages; and fringe benefits of employees.
.PROGRAM: A group of related activities performed by one or more organizational units for the purpose
of accomplishing a function for which the governmental unit is responsible,
PROJECT: A plan of work, job assignment, or task.
PROPRIETARY ACCOUNTS: Those accounts which show actual financial position and operation, such
as actual assets, liabilities, reserves, fund balances, revenues, and expenditures, as distinguished from
budgetary accounts.
PUBLIC SAFETY: To account for expendituresrelated to the protection. of persons and property.
PUBLIC WORKS: To. account for expenditures for the maintenance. of Township property and
.infrastructure.
PURPOSE: A broad statement of the goals, in terms of meeting public service..needs, that a
department is organized to meet.
REFUNDING: BONDS- - Bonds issued to. retire bonds already outstanding.
REIMBURSEMENT: Cash or other assets received as a repayment of the cost of work or services
performed.or of other expenditures made for or on behalf of another governmental unit or department or
for an individual, firm,.or corporation.
RESERVE: An.account.which records a portion of the fund balance which. must be -segregated for
some future use and which is, therefore, not available for.further appropriation or expenditure.
RESOLUTION:. A special or temporary order of a legislative body; an order of a legislative body
requiring less legal formality than an ordinance or.statute.
RESOURCES; The actual assets of a governmental unit, such as cash, plus. contingent assets. such as
estimated revenues applying'to the current fiscal. year hot accrued or collected, and bonds authorized and
not Issued.
REVENUE: The terra. designates an increase to a fund's' assets which:. 1 j does not increase a liability;
2) does not represent a repayment of an expenditure already made; 3) does not'represent a cancellation
of certain liabilities; and 4) does not represent an increase in .contributed :capital.
REVENUE BOND: A bond that.. backed by a particular revenue source such as water user fees.
SERVICE LEVELS: Data to determine how effective or efficient a program is in achieving its objective.
SPECIAL ASSESSMENT: A.compulsory levy made by a local government against certain properties
to defray part or all of the cost of -a .speci€ic improvement:. or service which is presumed to be of general
benefit to the public and. of special benefit to such properties.
SPECIAL REVENUE FUND: To account for revenue derived from specific revenue sources that are:
Legally restricted for specific purposes.
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SY- Abbreviation for square yard, which is how sealcoating and street overlay projects are measured
TAXABLE MARKET VALUE: That portion of a property's market value that -is used to calculate
property taxes,
TAX CAPACITY: An amount determined by a percentage of a.property's market value, which is
than applied to the tax rates of taxing jurisdictions affecting the property to determine the amount of
property taxes owed, The current tax rates and property classifications can be found on page 135,
TAX CAPACITY RATE: Tax rate applied to tax capacity to generate property tax revenue. The
rate is obtained by dividing the property tax levy..by the available tax capacity.
TAX CLASSIFICATION RATE: Rate at which. estimated market values are converted into the
property tax base. The classificatlon rates are assigned to properties.depending on their type (residential,
commercial, farm, etc.) and, in some cases there are two tiers of classification rates, with the rate
increasing as the estimated market. values increases.
TA3C.€NCREMENT FINANCING (TIF): Financing tool originally intended to combat, severe blight in
areas, which. would not be redeveloped "but for the availability of government. subsidies derived from
locally generated property tax revenues.
TAX LEVY: The total amount. to be raised by general property taxes for the. purpose stated in the
resolution certified to the county auditor.
TAX RATE: The amount applied to tax capacity to determine the taxes generated by the property.
TAXES: Compulsory chargeslevied by a governmental. unit for the purpose of -financing services
performed for the common benefit.
TRUST AND AGENCY FUNDS: Funds used to account for assets held by a government in a trust
capacity oras an agent for individuals, private organizations, other governments and/or other funds.
TRUST FUND: A fund consisting of resources received and held..by the governmental unit as
trustee, to. be experided or invested in accordance with the conditions of the trust.
UNBALANCED. BUDGET: A budget which undesignated fund balance or reserves are used in order
to balance estimated revenues to estimated expenditures or expenses.
UNRESERVED FUND BALANCE:. The portiDn of a fund's balance that is not restricted. for a specific
purpose and is available for general appropriation.
USER FEES: The payment of.a charge for direct receipt .of a public service by the. party
benefiting from the service..
WORKLOAD INDICATOR: A.unit of work to be done.
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ACRONYMS
RCS
Animal Control Services
CAFR
Comprehensive Annual Financial Report
CD
Certificate of Deposit
C€P
Capital Improvement Plan.
GP
Commercial Paper
CPI
Consumer Price Index
HACA
Homestead and Agricultural Credit Aid
EBI
Effective. Buying income.
EDA
Economic Development Authority
EMV
Estimated Market Value:
FHLB
Federal Home Loan Bank
FNMA
Federal National. Mortgage Association
FTE
Full Time :Equivalent
GAAP
Generally Accepted Account€rig. Principals
GASB.
Governmental Accounting. Standards Board
GFOA
Government Finance Officer's Association
GO
General Obligation
€/I
Inflow/Infiltration
LGA
Local Government Aid
MCES
Metropolitan Council Environmental Services
MVE
Market. Value. Exclusion
MVHC
Market Value Homestead Credit
SAC
Sewer Availability Charge
SY
Square Yard
°€'IF
Tax Increment Financing
TVA
Tennessee Valley Authority
VLAWMO
Vadnais lake Area Water Management Organization
WAC
Water Availability Charge
WBLCD
White Bear Lake Conservation District
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