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2020 Adopted Budget
CITY OF GEM LAKE 2020 BUDGET Adopted By City Counc.il 12/1712019 Table of Contents How to. Read the Budget.. ........................................ 1 Budget Message.....:. ..:..............:...........;................. 2 FUndStructure and Basis of Budgeting .................... 3 Budget Summary.. -.,.............................:.......,............. 5. General Fund ..... ............. 7 Special Revenue Funds. . 29 Debt Service Funds....... .................- ........... -..-.......... 33 Capital Improvement Funds.. .....................................: 45 Enterprise Funds ......................... 55 Appendix,.... ......................... ..... - ........ .. ...63 Glossary of Terms...... ............ i ; .................................. - -.70 HOW TO READ THE BUDGET The budget document serves two distinct purposes.. One purpose is to. present the City Council Members, residents and other interested readers, concise and readable information about City of Gern Lake.. The other purpose is to provide management of the City with a financial and operating plan that conforms to the City's accounting system. The Budget Message provides an overview of the key policy issues and programs in the budget, and presents major areas of emphasis. The Schedules and Summaries provide the heart of the document.as an operating and financial plan. The General Fund and Special Revenue Funds section contains revenue and expenditure summaries. It also provides detail revenue and expenditure information, department descriptions; staffing levels, service level objectives and prior year accomplishments for all departments, The Debt Service Funds section contains information about the resources accumulated for the payment of general long-term. debt principal and interest. The Capital Improvement Funds section contains revenue and expenditure information about the various construction .projects within the Township. The Enterprise Funds.section contains revenue and expenditure summaries for all Enterprise Funds. It al so. provides detail. revenue and expenditure information, department descriptions, staffing levels, service level objections. and .prior year accomplishments for all departments within each Enterprise Fund. The Appendix section includes other important financial and City information,.such as, City statistics, description of the property tax.system, and a glossary of terms. CITY OF GEM LAKE, MN 4200 Utter Lake Road Gem Lake, Minnesota 55110 City Council Members, Citizens and Others: It is my privilege to present the 2020 budget for the City of Gem Lake. This budget, as adopted by the City Council identifies how the City resources will be spent in 2020. This budget is the City's financial management plan and has been designed to be responsive to public service demands and for carrying out services over the coming year. The 2020 budget is the result of sound financial management, and affords some protection for the future operation of the City. It is the City's intent to submit and manage the budget in the most open and straightforward manner possible, which will allow consistent and careful management of all resources. The City continually faces many challenges, which draw upon the resources and value judgments of all of us. The City budget focus has been to maintain services provided and existing infrastructure. Public safety remains a priority for the City and this budget includes expenditures to funds to hire a building/development inspector to ensure city codes are followed. Also for 2020, the City has included increases to both the police and fire budgets and a contingency budget of $10,000. $30,000 is budgeted for the future construction of a sidewalk or pathway along County Road E for pedestrian safety. The Ice and Snow Removal budget was increased to reflect past expenditure levels. Finally, $25,000 is being budgeted to fund future capital projects in the City. On the revenue side, the largest revenue source is property taxes, which make up almost 65.38% of total revenues for the City. The 2020 property tax levy is increased 12,05% and the City's tax capacity also increase 9,77%, which results in a tax rate of 41.227% compared to 40.457% in 2019. Based on this most residents would see an increase in their City property tax bills from 2019 to 2020. As 2020 unfolds, the City is well positioned to meet current and future challenges through sound fiscal management. It is our hope this budget will meet the expectations and need of Gem Lake residents. My sincere thanks are extended to the City Council for their time and effort in the preparation of this document. Respectfully, Tom Kelly City Treasurer Look for us on the World N�ide Web at gemlakemn.org FUND. STRUCTURE AND BUDGET BASIS The financial structure of City of Gem Lake .is similar to other governments: with the use of funds. Funds. are the control structures that ensure that public moneys are spent only for those purposes authorized and within amounts authorized. Funds are established to account for different types of activities and legal restrictons.that are associated with a particular government function. The Governmental Accounting Standards Board (GASB) defines a fund as: A fiscal and accounting entity with a self -balancing set of accounts recording cash and other financial resources, together with all related. liabilities and residual. equities or balances, and changes therein, which are segregated for the purpose of carrying on specific. activities or attaining certain objectives in accordance with special regulations, restrictions,. or limitations. All of the funds used by the City must be. classified. into one of seven "fund types." Four of these fund types are used to account for the City's ``governmentaktype" activities and are: known as "governmental funds." Two of these fund types are used to account for a government's "business -type" activities and are known as "proprietaryfunds. Finally, the seventh fund type is reserved for a government's 'fiduciary activities:" The City currently does not operate any fiduciary activities Governmental Fund types are used.to account for governmental -type activities. These are the General Fund, Special Revenue Funds, Debt Service. Funds, and Capital Projects Funds. The. General Fund is used.to account for most of the day-to-day operations of the City, which are financed from property taxes and other general revenues. Activities financed by the General Fund are those not accounted for in other funds.. There can only be one General Fund. Special Revenue. Funds are used to account for revenues derived from specific taxes or other earmarked revenue sources, which, by law,. are designated to finance particular functions, or activities of the. City and which therefore cannot be diverted to other uses. The Special Revenue Funds the City operates are the Park and Playground Fund, which was established to purchase and develop parks and trails in the City through the collection of. park dedication fees on new developments or building permits and new for 2GI5 is a fund to account.for.possible grants the City may apply for to help redevelop its commercial district. Debt Service Funds are used to account for the payment of interest and principal on general and special obligation debts other than debt issued. for and serviced. by a governmental enterpriser The Capital Projects. Funds account. for all resources used for the acquisition. and/or construction of capital equipment and facilities except those financed by. Enterprise and Internal Service Funds. Two Proprietary Fund Types are used to account for the City's, business -type activities.. These are the Enterprise Funds and the Internal Service Funds. The City's Enterprise Funds are the Sewer and Water Operating Funds. These funds are used to account for the acquisition, operation and maintenance of these. facilities and services, which are entirely or predominantly self -supported, by user charges. The operations of the Sewer and Water Operating Funds are accounted for. in such a manner as to shove a profit or loss similar to private enterprises. internal Service Funds are used to account for the financing of goods and services. provided by one department to other departments of the City, on. a cost -reimbursement basis. The City of Gem Lake 3 does not have any Internal Service Funds. Fiduciary Funds are used when a government holds or manages financial resources in an agent or fiduciary capacity. The City of Gem Lake does not operate any of these funds. at the current time. The. Budget Basis .used by the City of Gem Lake is the modified accrual basis of accounting for governmental fund types (for example, the General Fund, Special Revenue Funds; Debt Service and Capital Project Funds). Under this accounting method, revenues are recognized in the accounting period in which they become available and measurable: Available means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Expenditures are recognized in the period in which the fund liability is incurred., except.for unmatured interest o.n general :long-term debt, which is recognized when due. Enterprise Funds. use the accrual basis of accounting: Under the accrual basis, revenues are recognized when they are measurable and earned, Expenses are recognized in the period incurred,.. if measurable. The budget basis for Enterprise and Internal Service Funds is also the accrual basis with the exceptions noted below. The City's Comprehensive Annual Financial Report (CAFR) shows the status of the City's finances on the basis of "gbnerally.bccepted accounting principles" (GAAP). This conforms. to the way the.City prepares its budget_ The CAFR shows fund expenditures on both a GAAP basis -and budget. basis for comparison purposes. BUDGET PROCESS The budget.process begins in August with the City Treasurer developing a draft budget. The Mayor. and Treasurer then meet in late August or early September to refine the. draft budget. It is this. budget thait is presented to the full. City Council in a workshop session in early September. It is from. this workshop that a preliminary tax levy is presented and adopted no later than September 30th of each year. Once adopted the preliminary levy is certified to Ramsey County. Over the next few months, the Mayor and Treasurer develop a final draft budget and tax levy,. which again is presented to the full City. Council for review in November. From.the meeting a final budget and tax. levy is developed and presented at a public hearing in November. After the public hearing the City Council votes to approve the budget and adopt the final property tax levy. in late December, the final`€evy is certified to the. County Auditor. During the. fiscal year, line items may be overspent as Iong.as the total activity budget is not overspent. The Mayor can recommend changes for activities' budget to the. City Council. The Council can than approve or disapprove the change, in the form of a budget amendment. Only with the. City Council approval can an activity be overspent. and only if funding is available. However, the property tax levy cannot be amended. 4 2020 BUDGET SUMMARY BUDGET SUMMARY ErY FUND TYPE REVENUE BUDGET 121/7/2019 12/17/2019 2017 2018 2019 11/21/19 2020 % ACCOUNT DESCRIPTION ACTUAL ACTUAL ADOPTED ACTUAL PROPOSED CHANGE GENERAL FUND $476,191 $522,100 $475,773 $327,426 $519,138 9,11 % SPECIAL REV ENUEFUNOS 253 357 476 169 91,324 19126,11% DEBT SERVICE FUNDS 76,796 114,899 79,871 41,208 82,385 3.15% CAPITAL INPROVEN>ENT FUNDS 40,389 826,137 60,050 89,437 66,250 10.32% ENTERPRISE FUNDS 64,181 783,367 54,930 47,391 54,330 -1,09% TOTAL REVENUES $657,810 $2,246,860 $671,099 $505,631 $813,427 21,21% DCPENDITURE BUDGET GENERAL FUND $360.300 $451,839 $464,873 $366,858 $519,138 11-67% SPECIAL REVENUE FUNDS 0 8,504 0 17,315 105,000 0.00% DEBT SERVICE FUNDS 78,089 140,249 105,434 105,134 127,465 20,90% CAPITAL MIPROVEIvENT FUNDS 19,965 594,329 0 62,804 61,024 562,DO% ENTERPRISE FUNDS 47,341 99,434 68,625 42,938 89,450 30.35% TOTAL EXPEND7URES $505,695 $1,294,355 $638,932 $595,59 $902,077 41.19% FUND BALANCE- JANUARY 1 $559.112 $711,227 $928,819 $928,819 $839,401 EXCESS REVENLIE OVER EXPENDITURES $152,115 $952,505 $32,167 (M,418) ($88,650) INFRASTRUCTURE CHANGES $0 ($732,567) $12,500 $0 $27,000 FUND BALANCE- DECEMBE3R 31 $711227 $931,165 $973,486 $839,401 $777,750-20,117 2020 ADOPTED (REVENUES BY FUND TYPE ENTERPRI FUNDS 7016 FU14❑S 8�n GENERAL FUND 64 5 DEBT SERVICE FU14DS 10% .SPECIAL REVENUE FUNDS 11% 2020 ADOPTED BUDGETED EXPENDITURES BY FUN❑ TYPE Enterprise Funds 9.9% Caprtal Improvement F unds 68 IJ Debt Service F unds 14 14b Special Revenue Funds 11 6% M General Fund 57 6°o GENERAL. FUND GENERAL FUND SUMMARY FUND DESCRIPTION: The General Fund accounts for the ordinary operations of the City, which are financed from taxes and other general revenues, which are not accounted for in another fund. The modified accrual basis of accounting is used in the General Fund. That is, expenditures are recorded at the time liabilities are incurred and revenues are recorded when received. BUDGET SUMMARY: Property taxes are the largest revenue source, with the general government department as the largest expenditure area planned for 2020. The 2020 General Fund budget of $519,138 is a 9.11 % increase over the City's 2019 budget and is a balanced budget. The graphs below and on the next page demonstrate the percentage breakdown of budgeted revenues by classification and expenditure by department. Page 10 also shows this information numerically. 2020 Expenditures By Department Operating Transfers � 5; -000 Public Works $72,900 Public 5afet) $146,759 General Government $244,479 9 2020 REVENUES BY CLASSIFICATION LICENSES & PERh7TS 5 83% r■a rav INTERGOVERNMENTAL REVE'`iLlES i •'■"i r■■'r' CFWRGFSFOR SERVICES 0 92% FINES & FORFEITS PROPERTY TARE Q 23% 86 89% MISCELLANEOUS 1 25% GENERAL,.FUNDBUDGEf SUMMARY BY ACTIVITY 12117/2019 1211.712010 REVENUES BY CLASSIFICATION 2017 ACTUAL 2018 ACTUAL 2.019.. ADOF TE7 1112//19 ACTUAL 2020 PROPOSED % CHANGE PROPERTY TAXES $359,657 $379.124 $395,988 $206,410 $45.1,088 13.9.1 °/° LICENSES & PERMITS 44,327 46,866 35,950 89,425 30,250 -15.86% INTERGOVERNMENTAL REVENUES 16;6.19 20,304 20;135 13 25,300 -13:16% CHARGES FOR SERVICES 47,766 52,146 5.,800 21,792 000 -17.24% FINES & FORFEITS 1,072 1,145 2,000 1,279 1;200 -40,00% MISCELLANE0US 6,750 22,515 6,900 8,507 6,560 _&80% TOTAL REVENUES $476.191 $522.100 $475;773 $327,426 1519,138 .9.11% IXPENDITURES BY DEPARTMENT GENERAL GOVERNMENT 41100 CITY COUNCIL $9,611 $7,620 $19;574 $6,545 :$19,174. =2:04% 41900 GENERAL GOVERNMENT 50,855 48,157 61;580 46,125 64,921 5.42% 41600. LEGAL SERVICES ,25,309 3.9,971 42,50D 21,988. 42,000 -1.18% 0410 ELECTIONS 9,032` 5,948 1:0,650 61647 12,925 21.36% 4.1500. FINANCIALADMINISTRATION 35,.135 47,013 42,000 39;862 42,360 186% 41910 PLANNING:&.ZONING 58,053 113.626 38,050 41..;471 34,050 -10.51% 41940 HERITAGE HALL 20,058 17;399 26V5 33,551 29;050 8.90% TOTAL GENERAL. GOVERNMENT $208,1.03 .$279.1734 $241,029 $195,989 $244,479 1._4.3% PUBLIC. SAFETY 42100 POLICE 104,750. 63,007 73,400 57,959 80,8.35 1.0..,13❑Io. 42200 FIRE PROTECTION. 16,497 1.7,115 .21,825 19,873 25,N5 15.67°I 42300 ANIMAL CONTROL 0 0 600 0 600 6.00° 42401 BUILDING INSPECTIONS 12,115 18,359 37,569. 15,992 40,079 &68% TOTAL PUBLIC SAFETY $133,362 %8,481 $133,394 $93,824 $146,759 10.02°4 PUBLIC WORKS 43122 ROAD MAINTENANCE 6;217 27,402 14,700 31562 27,900 89.80°/❑ 43125. ICE & SNOW REMOVAL 12,618 26,222 25,500. 23,233 40,0D0 5&86% 44.100 PARK•MAINTENANCE 0 .0 30,250. 4250 5,0.00 -8&47% TOTAL PUBLICWORKS $18;835 $53,624 $70,460 $57,045 $72,9D0 3.48% OPERATING .TRANSFERS 4900 OPERATING TRANSFERS 0 20,000 20,000 20,000 55,000 175.00%. TOTAL OPERATING TRANSFERS $0 $2D,000 $20,000 $20.,000 $5000 175M'W TOTAL EXPENDITURES $360,300 $451,839 $464,873 $366,858 $519,138 11.67% FUND BALANCE- JANUARY 1 EXCESS REVENUEOVERe(PMDITURES $213,250 $1!5,891 $329,1.41 $70;261 $359,402 $10,900 $399,402 ($39,432) $359,970: ($0) FUND BALANCE -DECEMBER31 $329;141 $399,402 .$410,302 $359,970 $359,969=11270A 10 REVENUES GENERALFUND ACTIVITY DESCRIPTION: To record and maintain all general operating revenues. These revenues will be used to finance the general operating expenditures of the City. GOALS: 1. Maintain stable; constant revenue. sources. 2.. Maintain a low tax rate, by reviewing the costs of services provided and charge appropriately for them. BUDGET SUMMARY:. The property tax system. is described in more detail beginning on page 58. The City's net taxable tax capacity has increased to $1,255,541 for taxes payable in 2020. This is an increase of 9.77%. The City's General Fund property tax levy for 2020 will be $451,088, Because of these two factors and the $80,710 debt levy, the 2020 tax rate for the City will be 41.227°Io compared with 40.457% in .2019 and 39.335% in 2018. ' All other. 2020 City revenue sources were adjusted slightly or remained at the 2019 budget amounis based on actual past or anticipate amounts in 2019. REVENUE LEVELS: 2017 2018. ACTUAL ACTUAL Tax Rate 40513% 39.335% Net.Taxable Tax Capacity 1,0527436 1„128;008: 2019 2020 ACTUAL ESTIMATED 40,457% 41.2270/a 1,143,753 1,255,541 11 BUDGET: 11/20/2018 12117/2019 ACCT.. 201.7 2018 201P 11/21/2019 2020 %. # ACCCUNTOESCRJPnON ACTUAL ACTUAL ADOPTED ACTUAL ADOPTED CHANGE PROPERTY TAXES 31001 CURRENTTAXES $353.073 $382.981 $384.130 S798.853 $440,144 14.58% .31002 DELINQUENT TAXES 1.418 9,323 0 609 0 0.00°% 31003 FISCAL DISPARITIES 4,788 5,04& 11.858. 5;974 10.944. -7.71% 31004 PENALTIES '& INTEREST 378 1,774 0. 974 0 0.00% TOTAL. -PROPERTY TAXES LICENSES & PERMITS .32100 GENERAL:E3USINESSLICENSES 32101 ON -.SALE LIQUOR LICENSES 32102 OFF SALE LIQUOR LICENSE 32103 NON -INTOXICATING LICIUOR LIC€NSES 32104 .OTHER PERMITS 32106 TOBACCO LIGEJNSE 32107 CHARFiABLEGAMBLING LICENSE 32201 CONTRACTOR LICENSE 3221G. BUILDING PERMITS 3221.1 PLUMBING PERMITS 32212 GASIHEATING FERmTS 32213 ELECTRICAL FERMfT5 32215. NPDES PERMIT 32218: FIRE M4RSHALL INSPECTION FEE 32219 SEPTIC INSPECTION FEE 32235 SEWER CONTRACTOR LICENSE 32239 RENTAL LICENSING 32240 ANIMAL CONTROL LICENSE TOTAL LICENSES.& PERMTS 57 S379,124 $395,988 3206A10 $451,088, 13,91% 3.200 1,200 2,500 2,700 21200 -12M% 7.600 1,200 5,500 5;400: 51400 -1,B2%. 200 .0 200. 0. 0 -100.00001 0 0 ❑ 0 .0 0.00% 550 1;843 700 1.430 1;000 42.B6% 0 D 200 500. 500 150,00%. 500 0 500 500 500 0.00°/v 2,160 2.❑00 1,200 1,565 1,200 0.0045 12.715 .27,716 15;000. 57.455 10.000 -33.33% 1,660 3,270 1,500: 7,323. 1,500 6-oD% 2.420 2,570 2,000 .61231 2,000 0.00% 1,125 377. 1,100 3,626 1.1❑0 0.00°% 200 700 100 .2,❑GQ 100 0,00% 9.986 Z400 2,500 5 2,500 0.00% 2.321 21850 2,000 300 2,000 0.00% 3.10 0 300 150 100 -66.67% 100 500 500 0 0 .100.00% 310 240 156 240. 150 0.00% $44,327 $45;866 $354650 $89,425 530,250 -15:86% INTERGOVERNMENTAL REVENUE$ 33401 LGA 13 .6.002 10 13 0 -100.00°% 33430.COUNTY GRANTS &AIDS. 0 15 15.125 0 15,000 -0:83°% 33601.SCORE GRANT 1.005 2,024 0 0 0 0.00% 33603 rOuCE STATE AID 3;284 5,111 3;g00 0 4.300 43.33% 33602 CABLE TV FRANCRSE:FEES 6.989 7,152 6,000 ❑ 6,000 0100% 33604 OTHER GOVERNMENT AIDS AND GRANT 5.328 0 5.000 0: p 100.00% TOTAL INTERGOV, REVENUES $16.619 S20,304 $29,135 $13 $26,300 -43:16°% CHARGES FOR SERMICES 32220 .SURCHARGOSAC RErA[NAGE 383 (180) 100 292 100 6,00%u 32230 A DMINISTRA W. ECHARGES fl :3,68G 0. 0 0. 0.00°k. 34105 PLANNING CWIRGES 31,62-2 11,309 500 .1,150 500 0.00% 34110. PLAN CHECK FEES 6,163 9;908 5,000 10,323. 4,000. -20.000%i FALSEALARMS 0 0 0 0 0 0.00% W 21 SPECIAL ASSESSMENT SEARCHES .0 0 0 0 0: O:po% 34122 ENGINEERING CHA RGES 9.372 21,760 0 1,418 .0 0,00% ZONING CHARGES 5,452 0 700 0 0.00% 34126 .CHARGES FOR LEGAL FEES 39 0 D 1.680 0 ❑.00116 34132 INVESTMENT ADMINISTRATIVE CHARGE 197 212 200 220 20D 0.00% 34135 CONfRACTLAL SERVICES 0 0 D D 0 0.D0% TOTALCHA.RGESFOR SERVICES S47,766 $52,146 S5,800. $21,792 54,860. -17,246,6 FINES & FORFEITS 35100 TRAFFIC &;OTHERFINES 1.072: 1.145 2.000 1,279. 1,20D -40,00% TOTAL FINES & FORFEITS $1.072. $1,145 $2,000 $1,279 $1,200 -40,00% MISCELLANEOUS REVENUES 36210 INTEREST EARNINGS 869 2,504 2,0❑G 2,951 2.500 25000k 36231. CHARITABLE GAMBLING CONTRIBUTION: 0 0 0 .0 0 0.00% 36241 INSURANCEPOLICY DIV VENDS 297 135 100 0. 0 -100,00% 38200 MISCELI-ANEOLIS 1,736 16,624 1.500 (304) .1,000% -33.33% 36400 FACILTFY RENTAL 3A46 34252 :3,300 :5,860. 3;000. -9109% 39200 TRANSFERS IN 0 0 0 0 0 6.00% ,.. TOTAL MISCELLANEOUS $6,750 $22,515 56;900 .$8,507 56,500. -5:80% TOTAL GENP3 L FUND REVENUES $476,191 $522,100 S475;773 S327,426 $6.19,136. 8.11% 12 CITY COUNCIL GENERALFUND ACTIVITY DESCRIPTION The City Council provides elected representation to the community with control over matters of policy, budget, administration, and operations of the City. GOALS - I.. Respond to citizen concerns, suggestions, questions, and complaints in a timely manner. 2. Keep current on legislative issues and incorporate those th at. d i rectly affect the City and. its residents. 3. Provide strategic direction to the City. 4. Provide policy direction and..organizatinn governance through:budget, ordinances and other policy decislons: BUDGET COMMENTARY: Budget changes from. 2019to 2020 include decreasing administrative expenditures $500 based on past expenditures and adding $100 for possible co nferen celtralh ing. costs. BUDGET:. DEPARTMENT 41100 11/2012018 12117I M AOCT 20.17 2019 2019 1112.111.9 2020 % # ACCOUNT DESCRIPTION ACTUAL. ACTUAL ADOPTED ACTUAL ADDF'TEQ CHANGE PERSONNEL SERVICES 100 WAGES &SALARIES $6,900 $6;90.0 $7,500 $5,881 $7,500 0.00% 130. FICA CONTRIBUTIONS 564 528 574' 376 574 0,00% TOTAL PERSONNEL SERVICES $7,464 $7,428 $81074 56,257 $8,074 0.00% OTHERSERVICES & CHARGES 800 PROFESSIONAL SERVICES 0 0 0 0 0 0.00% 308 ADMINISTRATION 2,072 192 1;5.00 p 1,000 =33:33°Ia .310 CONFERENCE REGISTRATION ION FEES 0 .0, 0 88 100 0,00% 333 MEETING EXPENSES 0 0 0 0 0 4.00% 364 OTHER INSURANCE 0 0 0 0 0 0.00% 449 COUNCIL CONTINGENCY 75 .0 1 Q,00o. 0 10,000 0.00%. TOTAL OTHER SERVICES & CHARGES $2,147 $192 $11500 $aB $111100 -3,48% TOTAL CITY .COUNCIL $9,611 .$7,620 $1.9,574. $6,345 $19,174 -2.04% 13 Clerk/General Government General Fund ACTIVITY DESCRIPTION: The Clerk/General Government Budget provides for finds and support for all of the C.ity:prog ra ms and departments of overall nature to City operations, not specifically mentioned in this written budget report. These programs include Administration, Recordirig Secretary,.Newsletters, Insurance and Memberships. The General Government Budget also provides contributions to various community oriented Organizations.. GOALS: Prompt. publication of meeting minutes, ❑rdinances, and legal notices. 2, Provide: support for agencies, which provide service needs .within the City.. BUDGET COMMENTARY - Most line items adjusted based on current and past expenditure levels. Personnel Services increased to reflect wage increase. 1.4 BUDGET: DE1?ARTMENT 41900 1211712019 12 I712019 ACCT: 2017 2018 2019 111.21119 2020 °I❑ # ACCOUNT DESCRIPTION ACTUAL. ACTUAL ADOPTED ACTUAL ADOFriEQ CHANGE. PERSONNEL SERVICES 100 WAGES& SALARIES $23,970 $24,871 $28,500 $22,371. S29,355 3,00% TEVPORARY EMPLOYEES 0. 0 0 1,20.6 0 0:00°I❑ 130 FICA CONTRIBUTIONS 1;869 1,491. 2,180 1,272 2,246 3,00%d 131 PERA CONTRIBUTIONS .0 0 0 0 0 0,00% 135 HEALTH INSURANCE 0. .0 0 60 0 0 alm 150 UVORI<ER'S COMPE NsATION 301 225 350. 47:1 520 48.57% TOTAL PERSONNEL SERV CES' $26,140 $26,587 $31,030 $25,380 $32,121 3.51°% SUPPLIES 200 OFFICE SUPPLIES 25031 1.,906 2,1300 1,042. 2,000 0,.O.G% 212 POSTAGE 1,206 1,319 1,400 1,139 1:450 3.57°Io: 250 SALES TAX. 0 0 0 0 0 0.00% TOTAL. SUPPLIES $..237 $3,225 $3,400 $2,181 $3,456 1,47%❑ OTHER. SERVICES &:CHARGES 300 PROFESSIONAL SERVICES: 4,50D 0 3,000 80 3,000 0.00% 305 ADMINISTRATION .90 631 700 329 700 0.000% 308 PROFESSIONAL SERvr-E5 0 0 0 0. 0 0,00%. 309 MISCELLANEOUS 29 (107) 100 343 100. 0.00°% 310 CONFERENCE REGISTRATION FEES. 0 0 0. 485 5D0 0,00% 320 INTERNET.CONNECTION 0 0. 0 0 0. 0.00% 322 WEB SITE 7E7 696 1,000 796 1,200 2100% 331 MILEAGE 51 73 160 0 1.50. 0,00% 332. RECORDING. SECRETARY 0 0.. 6 D 0 0:00°k 334 COMPUTER SERVICES .3;345 4,216 4,450 3,859 5,500 23.60% 360 PRINTING. -'OTHER. 0 0 0 0 .0 0,00% 351 LEGAL NOTICES 659 1;040 11000 446 1.,000 0.0 % 352 NEWSLE I IERIPUBLIC RELATIONS 1,737 2;43 . 2,500 1,257 21500 um 361 GENERAL LIABILITY INSURANCE 1,368 1,030 3,500. 1.640: 3,500 0.06% 363 VEHICLEINSURANCE 75 0 100 113 1.00 0-00% 365 PUBLIC OFFICIALS LIABILITY INSURANCE 1.39 37 160 0 150 0.00% 384 RECYCLING COLLECTION 7,982 8,067 91500 7,429 9,500 0.00% 434 VLAWMO 0 .0. 0 0 0 OLD% 435 LMC 601 232 750 1.4.38. 1,000 33.33%u 436 RCLLG 175 0 200 350 400. 100.00°% 440 DUES & SUBSCRIPTIONS 0 0 50 0 50 0:00% 450 CNARITABLE.GAMBLiNG DISTRIBUTIONS 0 0 0 0 0 0,000/0 TOTAL OTHER.SERVICES &.CHARGES $21,518 $18,345. $27,150 :$1.$,564 $2.9,350 $.10% CAPITAL OUTLAY 570 FURNITURE & OFFICE EQUSVI NT 0.: 0 0 0 0 0.00°%. 580 OTHER EQUIPMFMIIMPROVEIVENTS 0 0 0 0 0 0.0 % TOTAL CAPITAL OUTLAY $D $0 $0 .50 $0 .0,00%. TOTAL CLERKIGENERAL GOVERNMENT $50,895 $48;157. $51,580 $461125 $64.,921 5.42°% 15 Legal Services General Fund ACTIVITY DESCRIPTION. - All legal services are currently contracted%with a private. legal firm. Activities included are the issuance of legal opinions, preparation of ordinances; resolutions,. contracts, and agreements, and the conduct of civil litigation. GOALS: 1. Continue contracting for legal counsel. BUDGET COMMENTARY: The 2020. budget. is based ❑n. contract cost of current.legaI counsel and. anticipated use or need of legal counsel in 2020. BUDGET: €IEPARTMENT 41600 12A 712019 12/1712019 ACCT. 2017 2018 2019 11/21/19 2020 °I° # 'ACCOUNT DESCRPTION ACTUAL ACTUAL ADOPTED ACTUAL ADO= CHANGE OTNERSEWICES &CHARGES 300 PROFESSIONAL SERVICES $0 $0. $0 $q. $0 0.00°% 303 PROSECUTION 41598 1;294. 5,000 337 4,000 -20.00% 304 LEGAL SERVICES 13.736 23,960 27,500 21,581 30,000 9.09% 305 LEGAL SERVICES - LAND ISSUES 6,975 12,527 10,000 70 8,000 720.0 % 309 MISCELLANEOUS 0 0. 0 0 0 317 LEGAL- ANNEXATION 0: 2,290. 0 0 0 0.00°% TOTAL OTHER SERVICES &.CHARGE:S: $25,309 $39,971 $42;500 $21,988 $42,000 -1.18°% TOTAL. LEGAL SERVICES $25,809 $3.91971 $42.,500 $21,988. $42,000 W Elections General Fund ACTIVITY DESCRIPTION: The. Elections budget funds election activities of the. City, which include maintenance of voting and ballot counting equipment and payment. of the election service contract with Ramsey County. GOALS: 1.. Conduct fair and aped elections. BUDGET COMMENTARY: Beginning in 2013 the City began contracting with Ramsey County for election administrative services. The cost to administer the elections will be spread over a two year period, which results in the C.ity having flat election costs even though there are years with (even years) and without (odd years) general elections. BUDGET: DEPARTMENT 41410 12117/2019 12117/2019 Ate; 2017 2018. 2019 11/21/19 2020 °I❑ # ACCOUNT DESCRIPTON ACTUAL ACTUAL ADOPTED ACTUAL ADOPTED CHANGE PERSONNELSERVICES 100 WAGES & SALARIES $0.. $0 $0 $0 $0 0.00%u 105. TE617RARY EMPLOYEES. 0 Q 0 0 0 0.00%0 130 PICA CONTRIBUTIONS` ,D 0 0 0 0 Q.00°/❑ 160 WORKERS COMP. 0 0 ,0 .0 0 a00%n TOTAL PERSONNEL SERVICES $0 $0 $0 so $0 0:00% SLIPPL aS 210 .OPERATING SUPPLIES- OTHER 0 234 0 65 250. 0,006% 212 POSTAGE 0 0 0 0` 0 0.00°I° 250 SALES TAX 0 0 0 0 .0 0.00% TOTAL SUPPLIES$0 $234 so $65. $250 a0m OTHER SERVICES & CHARGES. 308 ADMINISTRATION 0 14 0 0. `0. 0.00%a 308. PROFESSIONAL, SERVICES 5,382 4,679 10,000 41165. 10,000 0-Q0%❑ 309 MISCELLANEOUS 3,587 0 0 0 0 0:00% 331 MILEAGE 0 0 0 0 .0 0:0o°% 350 OTHER PRINTING 0 0 0 .0 0. 0,00% 351 LEGAL NOTICES 63 136 100 0 175 75.00%0 Balbt: Maahlne 0 0 0 0 0 0.00% 400.REPAIRIMAINTBdANCEEQUROENT 0 885 550 2,417 2,500 354:55%❑ TOTAL OTHER SERJPCES &CHARGES $9,032 $5,714 S.10,650 $6,582 $12;675 19.01°/❑ TOTAL ELECTIONS $9,032 $5,948 $10,650 $6,EW S12,925 21.36°I° 17 Financial Administration General Fund ACTIVITY DESCRIPTIM. Financial administratioh:is provided through a contract with White Bear Township. The contract includes accounting for. every financial transaction of the City including accounts payable, accounts receivable, cash and debt management, and utility billing. In addition,.the City contracts with a public accounting firm for audit services each .year. GOALS: Provide meaningful and timely financial information and reports. 2, Complete the financial audit in a timely fashion.. 3. Coordinate the City's annual budget process. BUDGET COMMENTARY: The amounts budgeted in 2020 reflect past, expenditure levels. BUDGET: DEPARTMENT 41500 12/17/2019 1.2l1712019 ACCT. . 2017 2018 2019 1112W9 2020 # ACCOUNT DESCRIPTION ACTUAL ACTUAL ADOPTED .ACTUAL ADOPTED CHANGE PERSONATE SERVICES SUPPLIES 200 .OFFICE SUPPLIES $0 $0 $0 50 so. 0.00% 250 SALES.TAx 0 0 0 0 0 0100 %. TOTAL SUPPLIES $0 $o $0. $0. $o 0.00°% OTHER SERVICES & CHA RGES 3oB ADMINISTRATION 0 0 0 0. 0 0.00W 301 AUDrnNG 5ERvrms 10,900 000 1zoo0 10,800 12,360 3.00°% 329 FINANCIAL SERVICES 24,134 36. 912 28,000 27,507 28,000 add) 0 334: COMPUTER SERVICES 101 1,801 2,000• 1,556 2,000 0.00% 309 MISCR LANEOUS BOMSE 0 0 0 0 0 0.00% TOTAL OTHERSERVICES & CHARGES S35,135. $47,013 542,o0o $39,862 $42,3$0 0A6°/0. TOTAL FIRANCIALADi ksmATION $35;135 547,013 842,000 $39,862 $42,380 0:86°% 18 Planning & Zoning General Fund ACTIVITY DESCRIPTION: This department provides long range planning, day to day coordination, and design and management of programs and plans affecting residential, commercial and industrial development. The activities include, but are not limited to, comprehensive planning, zoning. administration, design of trails and bikeways, promotion. GOALS: I. Implementation of comprehensive plan objectives. BUDGET COMMENTARY: Administration and Engineering Services increased based on past expenditure. history. In 2019, the City completed its work on the State required: comprehensive plan update, which began is 203 7. For these reasons, the budget is decreasing $4,000. BUDGET: DEPARTMENT 41910. 12117120/9 .12J1712019 ACCT. 2D17 2018 2019 1712111.9. 2020 % # ACCOUNT DESCRIPTION ACTUAL ACTUAL ADOPTED ACTUAL ADOPTED. CHANGE OTHER SERVICES & CHARGES 300. PROFESSIONAL SERVICES. $0 $776 $0 $0 $0 0100% 306 ADMINIStRATION 1,521 9,151 4,500 0 3;500 -.22.22°% 302 ENGNEERING SERVICES 20723 89,444. MOOD 30,673 22,000 10,00% 309. MISCE-LANEDUS 0 0 50 0 50. 0.00% 315 ZON ING ADMINISTRATION 0 403 500 2,175 500 0.00'/% 325 NPDES TRAINING 0 0 0 0 0 0.00°Io 326 NPDES EDUCATION 0 0 0 0 0 0,00% 327 MS4 REPORTING :3,792 732 8.000 .5,271 8=0 0.00% 332 RECORDING SECRETARY 0 0. 0 0 0. 0.00% 348 COMP. PLAN UPDATE 32,017 13,120 51000 3,452 0. -100.00% 433 DUES & SUBSCRIPTIONS: 0 0 0 0 0 0.00'% TOTAL OTHER SERVICES & CHARGES. $58,053 $11131626 $38,050 su41,471 $34,050 -1151 % CAPITAL OUTLAY 570 FURNTURE=& OFFICE EQUIPMENT 0 0 0 0 0 0.00°I° TOTAL.CAPITAL OUTLAY $0 0. $0 50 $0 0.00% TOTAL PLANNING&ZONING $58,053 $113,626 $38.050 $41,471 $34,050-10,51% 19 Heritage Hall Genera! Fund ACTIVITY DESCRIPTION: The activity for this.department is to provide for the operation.and maintenance of the. City offices/meeting facility GOALS: Maintain a reputable facility to house Meetings, mayor's office and a sub -station for the Ramsey County Sheriff Department. BUDGET COMMENTARY: Line items adjusted to reflect past expenditure activity. Contracted services Increased for an outside contractor performing lawn maintenance and. snowplowing verse the Town's public works department. BUDGET: 12/17/2019 12/1712019 ACCT. 2017 2016 2019 11/21/19 2020 # ACCOUNT DESCRIPTION ACTUAL ACTUAL ADOPTED ACTUAL ADOPTED CHANGE. SUPPLIES 205. CLEANING.SUPPLIm $fl $0 $0 $0 $0 .0.00% 210 OPERATING SUPPLIES - OTHER 0. 171 400 .67 400 0160 ° 230 BUILDING MATERIALS 0 0 0. 0 0 0,00% 250 SALES TAX 0' 0 0 0. 0 0100% TOTAL SUPPLIES $0 $171 5400 $57 S400 0.00°% OTHER SERVICES'&.CHARGES 300 PROFESSIONAL SERVICES 309 CONTRACTSERVICES 321 362 381 383 385. 400 401 TELEPHONE 2,012 759 4,000 2,086 4,809 4,000 1;768 1,648 2,200. 1,212 4,000 0.00°% .6,004 .61000 50m % 1.1513 .21200 nop% PROPERTY INSURANCE 711: 875 1;obo 11179 11500 50,00°%. ELEMIC[rY 4,544 4,73.1 S,000 31704 5,000 0.00°Io GAS 1,109 957 1.500 844 1.500 0,00 %. WATERISEWER.UTLITIES 516 465 575 641 650 13,04% REPAIRIMAINTENANCE- OTHER 21587 1,766 3,000 335 21800 6,67% REPAIRIMAINTR ANCE- BbIL DNGS. 3;935 1,218 5,bo0 18,052 5,000 0.00% TOTAL OTHER SERVICES.& CHARGES $20,068 $17,228 $26,275. :$331484 $28,6.50 9.04% CAPfTAL .OUTLAY 520. BUILDINGIMPROVENENrS {J 0 0 0 D OAO°/e 580 OTHER EQUIPMENT/IMPROVEVENTS 0 0 Q 0 0 0j.00 o TOTAL CAPITAL cUTLAY $b $$0 50. $0 $0 0:0 % TOTAL HERTiAGE HALL $20.068 517,399 $26,6.75 $33,551 $29;050 8:90°Io O Police General Fund ACTIVITY DESCRIPTION. Beginning in 2018, the City of Gem Lake will contract with. the City of White Bear L2ke'.s Police Department to provide law enforcement services for the City. As part. of the contract, they will serve acid protect the.City as well as provide public education programs and services to the residents. GOALS: Provide effective law enforcement service. to the City. BUDGET COMMENTARY: The 2020.budget is based on the contracted budget amount provided by the City of White Bear Lake's .Police Department. Prior expenditures are from the Ramsey County Sheriffs Department, who the City contracted with through 2017, BUDGET: 1.211712019 /2/1712019 ACCT. 2017 2018 2019 11/21/19 2020 % # ACCOUNT DESCPJF91ON ACTUAL ACTLIAL ADQPTID ACTUAL ADOPTED CHANGE OTHE2sER1110ES & CHARGES 305 REGULAR LAW ENFORCHIIIENT $95,013 $57,294 $73,100 $57,959 $80;535 10:17% 306 sPECIAI LAW ENFORCB%ENT 61997 4,063. 0 0 0 0..00°Ia 307 DISPATCH.COSTS 2,815 1520 0 0 0 0.00% 308 ADUNISTRATION 125 130 360 0 300 0.0 % 309: MISCELLANEOUS 0. 0. 0 0 0 o:o % TOTAL OTHER SERVICES &:CHARGES $104,750 $63,007 $73,400 $57,969 $80,835 10.13% TOTALPOLICE $104,756 $63007 $73,400 $571959 $80,835 10.13.0/Q 21 Fire Protection General Fund ACTIVITY DESCRIPTION: The. objective of the Fire Protection Department is. to provide fire protection and prevention services.. The City of Gem.Lake entered an agreement with the City of White Bear take for such services. The contract also provides for site inspections a.nd enforcement of fire codes through their Fire Marshal. Paramedic and ambulance service is provided by the contract, but the cost of the service is not included in the contract since it is billed as a fee -for -service to the individuals using: the service. GOALS: Promote public education and information about fire prevention and safety. .2. Reduce property damage and loss due to fire. Provide emergency medical assistance to all residents, BUDGET COMMENTARY: The City's contract amount is based on. the White Bear Lake Fire Department 2020 budget less an adjustment for 2018 actual expenditures compared to budget and multiplied by the City's percentage. of average population and average market valuation of the area served by the White Bear Lake Fire Department: The 2020 budget includes funding for some full-time paramedics and the replacement of a ladder truck. BUDGET: FIRE DEPARTrN ENT 42200 12I.1712019 121.1712019. ACCT, 2017 .2018 2019 11/21119 2020. °% # ACCOUNT DESCRIPTION ACTUAL ACTUAL ADOPTED ACTUAL ADOPTED CHANGE OTHER 8ERVicEs &.CHARGES 308 ADMINISTRATION $0 $0 $0 $0 $0 0.00% 309 MISCELLANEOUS 0 0 4 0 .0. 040 % 311 FIRESERVICE 12,272 13,017 15,825 14,392 18.,9.35. 332 FIRE MARSHALL SERVICES 4,225 4,098 61000 5.481 6,310. 5,17% TOTAL OTHER -SERVICES & CHARGES. $16,497 3.1.7:115 $21,825 $19,873. $25 245 15.67%,, TOTAL FIRE $16,49.7 $1T115 $21,828 $191873. $25,245 15.67°/0 22 Anima! Control Genera[ Fund ACTIVITY DESCRIPTION: The City of Gem..Lake entered an agreement with a private company for their animal control services. The contract is for service as. needed. GOALS: Address animal issues within the City in a timely manner, BUDGET COMMENTARY: The 2020 budget was based on past expenditures. BUDGET: DEPARTM Eifr 42300 12JI712010 12/17/2019 Ate. 2017. 2016 201.9 11/21119 2020 % # ACCOUNT DESCRIPTION ACTUAL ACTUAL ADOPTED .ACTUAL ADOPTED CHANGE OTHER SERVICES & CHARGES 300 PROFESSIONAL SERVICES So $0 $0 $0 $0 0.00% 309 MISCELLANEOUS 0 0 0 4 0 fl:00°/0 323 A NIMA L REMOVAL 0 0. 400 0 400 0.0 % 324 ANIMAL ENFORCEMENT 0 0 200 0 200 0.00°10 TOTAL OTHER SERVICES &•CHARGES $0 $0 $600. s0. $$00 a00610 TOTAL ACUAL CONTROL $0 w $600 $0 $606 0-00%. 23 Building inspections General Fund ACTIVITY DESCRIPTION: The Code Enforcement Department issues al[ building. permits for the City. This department provides for the health, safety and welfare of the City residents by providing inspection services to.ensure that all residential, commercial, and industrial buildings comply with the Uniform Building Code and City Ordinances. GOALS: 1. Continue to provide timely and thorough inspections. 2. Provide inspections of the City to apprehend illegal construction activities, which are not allowed or for which no permits have been issued. BUDGET COMMENTARY: The.2420 budget includes personnel costs related to hiring a part-time inspector to enforce city codes related to building and development activities. This position was included in the 2019 budget, but was not hired. BUDGET: DEPARTMENT 42401 12/17/2019 72117120.19 ACCT. 2017 2018 2019 11/21/19 2020 % # ACCOUNT DESCRIPTION ACTUAL ACTUAL ADOPTH] ACTUAL ADOPTED CHANGE PERSONNEL SERVICES 100. WAGES &.SALARIE'S. $0. 50 $12,500 $0 $12;500 0.00% TE VFORA RY EMPLOYEES 0 0 0 0 0 0.00°Ic 130 FICA CONTRIBUnONS 0 0 956 0. 956.. 0,00% 131 PERA (ANm6LrrIONS 0 0 938 0. 938 0.00°% 135 HEALTH INSURANCE 0 0 0 0 0 0.00°A 150 W.ORISERSCOMPEAISATION 0 0 175 0 185 5.71% TOTAL.PERSONVELsERvm $0 $0 $14;569 s0 $14,579 0:07% OTHER SERVICES & CHARGES 313 BUILDING INSPECTIONS 12,115 16,448 18:o00 14;344 18,000 ao0°% 309 MISCELLAWOUS 0 0. 0 0. 0 0.00°Io 315 BUILDING.SECREFARY SERVICES. 0 1,911 0 1,438 2,500 0;00% 334 COMPUrERSERVICES 0. 0 0 210 0 a00% 328 CODE ENFORCEMENT 0 0 0 0. 0 0.00°% TOTAL OTHER SERVICESA CHARGES $121115 $18,359 518,000 S15,992 $20,500 13.89% CAPITAL OUTLAY 57Q FURNMJRE &.IwOUIPMEW 0 0. 5,000 0 6,000 G,QD a TOTAL CARPAL OUTLAY $0 $0 $$5,000 $0 $5,000 '0.00°% TOTAL BUILDING 1NSRECTIONS $12J15 S18,359 T $37,589 $15,992 $40,079 0,681/0 24 Road Maintenance General Fund ACTIVITY DESCRIPTION: The Road and Bridge Department provide. residents with safe and accessible transportation routes. This department provides for all maintenance and repair of the City's roads. Routine road maintenance is performed by White gear Township public works staff or outside contractors by contract. GbALS: Routine maintenance to assure long: life of each street. BUDGET. COMMENTARY: Most line items adjusted. based on past expenditures. In 2019, the City adopted a boulevard tree trimming policy, in which the City will trim. any #Tees. or bushes th at.. i riterfere with pedestrian traffic and vision of vehicle drivers. This new policy adds an estimated $'15,W170 for tree trimming. BUDGET: 12/17/2019 12 I712019 ACCT 2017 2018 2.0.19. 1112.1119 .2020 % # ACCOUNT DESCRIPTION ACTUAL ACTUAL ADOPTED ACTUAL ADOPTED CHANGE SUPPLIES. 211 CHEMICALS $0 s0 s0 $0. $0 0.00%a 210 OPERATING SUPPLIES - OTHER 0 0 0 .0 0 0-00% 224 GRAvEUSTREET MATERIAL. 0. 591 .0 0 0 0,00010 225 SALTISAND, 0 0 0. 0 0 0:000/0 .226 SIGNS, SIGN REPAAIMTERIALS 103 8,19.1 300 425 500. 66.67%.. 250 SALES TAX 0 0 0 0. 0 0.00% TOTAL..SUPPLIES 5103 S8.782 s300 W5. $500 66,67% OTHER SERVICES & CHARGES 300 PROFESSIONAL SERVICES 0 0 0 0 0 0.000% 302 ENGINEERING FEES 0 633 8,000 2.473 6,000 -25.00% 308 ADMINISTRATION 0 0 0 0 0 0-00% 309 MISCELLANBDUS 0. 0 0 0. 0 0.0M/0 327 .NPDES - STORNNVATER 0 861 0 0 0 0-00% 351 LEGAL NOTICES 0 0 0 0 0 0.00%0: 382 H.ECTRICrrY- STREETLIGHTS. 1,025 1,060 11300 494 1;300 0.0 %. 385 RO M INTENANCE .50 0 1,000 40 1;000 0-00% 405 ROAD. IV1AINTF3VAWBR.EPAIR 5.000 0 4,000 130 4,000 0.00%0 406 BLVD. TR£ETRIi1MNIG 0 16,678 0 0 15,000 0,00%°. 433 DUB AND SUBSCRIPTIONS 39 39 100 0 100 0,00% TOTAL OTHER SERVICES & CFiA.RGES $6,114 $18.620 $14,400 $3,1V 527,400 90:28% CAPITAL OUTLAY P' 540 HEAVY MACHINERY/EQUIPMENT 0 0 0 0 0 0.00% i TOTAL CAPITAL OUTLAY s0 $0 $0 50 $0 0-00°Io TOTAL ROAD MAINTENANCE S6,217 $27,402 $14,V0 s3;56.2 $V1960 89.80% 25 Ice & Snow Removal General Fund ACTIVITY DESCRIPTION:. The City's ice and Snow activity is responsible for the control of ice and snow on. City streets. The activity provides control in a safe and cost effective mariner, keeping in mind safety, budget, and environmental concerns. The City contracts for this. activity. GOALS: 1. Remove snow as quickly as possible. to provide all residents with safe access. BUDGET COMMENTARY: The: budget for ice and snow control is based on past expenditures. BUDGET: DEPARTM ENT 43125 1211712019 17JI712019 AOCT. 2.017 2018 2019 11/21719 2020 0/0 # ACCOUNT DESCRIPTlON ACTUAL ACTUAL ADOPTED ACTUAL ADOPTED CHANGE 1 SUPPLIES 225 SALTSAND K761 $8;628 S91000 S12,401 $17,000. 88189% M OPERATING SUPPLIES - OTHER 0 0 0 0 a. am% 250 SALES.TAX 0 0. 0 0 0 0100% TOTAL SUPPLIES 54,761 $8;628 $9,000 $12,40.1 $17,000 88489% OTHER'SERVICES.& CHARGES. 309 MISCELLA NEOUS 0 0 .0 0 0 0.00% 400 REPAIR/MAINTENANCE- OTHER 1,876 21555 2,500 0 3,0.00 20,00❑Ia 404 REPAIR/WINTENANCE-CONTRACTUAL 5,981 15,039 14,000 10,832 20,000 42.86% TOTAL OTHER SERVICES & CHARGES $7,857 $17,594 $1000 $10,832 .523,000 39.39% CAPITAL OUTLAY 540 HEAVY MACHINERY/EQUIPMENT 0 0 0 0 0 OM %. TOTAL CAPTAL OUTLAY $0 :so $0 $0 $0 q.00°% TOTAL ICE&.SNOW REMOIiAL S12,518 .$26,222 $25;500 $23,233 $40,000 56z66l0 W. Parks Maintenance General Fund ACTIVITY DESCRIPTION: This departmentprov€des for all maintenance and upkeep of the City's parks system. Township personnel, through a. contract, perform all labor and provide the equipment for maintenance. GOALS: Routine maintenance. of parks. BUDGET COMMENTARY: In 2019,. a trail was constructed in the Villas of Gem Lake housing development and donated to the City. For 2020, the City is budgeting $5,000 to pay%for mowing, plowing acid Maintenance of the trail and area around the trail. The City does have plans to construct a sidewalk or pathway along. County Road E to provide safer pedestrian. traffic.. The 2019. budget included $30,250 for construction of this sidewalk. Instead of constructing the sidewalk, the City moved these funds to the Park. and Playground Fund for future construction. BUDGET: DEPARTMENT 4410 1211712019 12/1712019 AGCT, 2017 2018 2010 11/21/19 2020 % # ACCOUNT DESCRPTIQN ACTUAL ACTUAL ADOPTED ACTUAL ADOPTED CHANGE SUPPLIES 211 CHEMrrALS $0 $0. $0 50 $0 0,00% 2TO OPERATING SUPPLIES - OTHER 0 0 0 0 0 0.0o0/0 LANDSCAPING MATERIALS 0 0 0 0 0 0:0Q°lo 225 SIGNS,: SIGN FAIR MATERIALS 0 0. 0 0 0 0.00%❑ 250 SALES TAX 0 0 0 0 0 0.00%❑ TOTAL SUPPLIES so s0 $0 .$6 $0 0.00% OTHER SERVICES & CHARGES 300 PROFESSIONAL. SERVICES 0 0 0 0 0 0.000!0 404 PARK MAINTENANCE- CONTRACTUAL .0 0 0 0 5,000 0 00P% 400 REPAff MAINTENANCE -OTHER 0 0 6 0 0. 0,00%❑ 309 MISCELLANEOUS OUS 0 0 0 0 0 0,00% TOTAL OTHER SERVICES & CHARGES $0 50 $0 0 55oo 6,60% CAPITAL OUTLAY 540 HEAVY MACHINERYIEQUIPMENT 0 0 0 0 a. 0.On. '1. 580 OTHER EQUIPMENTiiMPRoveAENTs 0 0 30,250 3.0,250 0 -100.60% TOTAL CAPFFAL OUTLAY $0 so $30,250 $30,250 50. -100.00.%. TOTAL PARK MA NTENANCE so $0 $30,250 $30,250 $5,000 -4147% 27 Operating Transfers General Fund ACTIVITY DESCRIPTION: This department provides funds that will. be moved to. other City funds to finance other City projects or activities. GOALS: 1, i=iriance other future City projects with as little tax impact. as possible on City property taxes_ BUDGET COMMENTARY. fin the past, the City transferred funds. to finance future road improvements and the possible treatment and prevention of the Emerald. Ash. Bore (EAB) and other unidentified projeots. The transfer in 2018 and planned for 2019 was for the City's share of future improvement. projects. This transfer is being increased to $25,000 for 2020 and a $30,000 transfer to the Park and Playground Fund for the future construction of a sidewalk alone County Road E. BUDGET: DEPARTMENT 4900 12/1712019 12/1712019 ACCT. 2pii 2018 2010 11/21/19 2020 % # ACCOUNT DESMPTION ACTUAL ACTUAL ADOPTED ACTUAL ADOPTED CHANGE 720 TRANSFERS OUT 2.007 Capital Improvement Bonds 50 $0 $0 $0 50 (00% Improvement Fund - 401 Road knproven-6nts 0 0 0 0 0. 0A0°5 EABTreatmentlPrevention 0 0 0 0 0 0.0.0%. Building hr rovements/Repiacei nt .0 0 0 .0 0 0.00% Future Improvements 0 20,000 20,000. 20;000 25,000. 25.00% 5idew alklPath along County Road E 0 0 0 0 30,000 0.00% Annexation Reserve Account 0 0 0 .0 0 0.00% Cltyy Mall Construction Fund - 402 0 0 0 0 0 .0.00% Sewer Fund - 601 0 0 0 0 0 0.00% TOTAL OPERATING TRANSFERS 20,000 20,000 acoc 55.000 175:000A M SPECIAL REVENUE FUNDS 29 PARK & PLAYGROUND FUND SPECIAL REVENUE FUND ACTIVITY DESCRIPTION: The purpose of Park & Playground Fund is to assist the City in meeting park acquisition and development.:needs. Revenues are colleted from developers or property owners that.develop their properties. Fees are: based on assessed land value or number of lots available. Special Revenue Funds, inciud.ing the Park & Playground Fund use the modified accrual basis. of accounting, that is revenues are recognized when received and expenditure at the time the liability is incurred GOALS: Acquire and develop current and future parkland properfy, 2. Provide recreational facilities to. all residents, including trails and walkways. BUDGET COMMENTARY: Revenue source is park dedication fees. paid on new construction and/or developments, interest earnings and any operating transfers. The. transfer is. from the General Fund and. Improvement Funds for the construction of a sidewalk along County Road E. The only expenditure is for.the construction of the sidewalk along County Road E. 30 BUDGET: REVENUE BUDGEr ACCT. # ACCOUNT DESCRIPTION 33604 GRANTS 34785 PARK DEDCATjON FEES 36210 INTEREST INCOME 36200 MISCELLANEOUS 39200 TRANSFERS IN TOTAL. MISCELiANEOUE /211712019 12117/20.19 2017 2018 2619 11121/19 2020 °% CTUAL ACTUAL ADOPTED ACTUAL ADOPTED CHAt $0 $0 $6 $0 50 0.00°% 0 0 0 0 .0 0.000% 253 357 475 169 300 =36.84% 0 0 0 0 0 0.00% 0 0 0. 0. 91,024 .0.00% $253 $357 $475 $169 $9.1,324. 1912E-11°(° TOTAL REVENUES $253. $357 $475 $169 $91,324 1912811% E)(PENDrrUREBUDGET SUPPLIES 210: OPERATING'SUPPLIES.-.OTHER $0 $0 $0 $0. 5b 235 LANDSCAPING MATERIALS 0 0 0 4 0 226, : SIGNS &.SIGN MATERIALS 0 0 0 : 0 0 250 SALES TAX 0 D 0 O 0 0,00% TOTAL SUPPLIES 50.. $0 $6 50 $0 0.00% 0THER.SOWICES & CHARGES 302 ENGINEERING FEES 0 8,504 0 12,315 5,000 0:0 % !,. 304 LEGAL FEES A 0 0 0 0 0.40°I°: 300. PROFESSIONAL SERVICES 0 0 0 5.,000 0 0.00°% 400 REPAfR1MAiNTB\ANCE=.OTHER 0 0 0 0 0 540 EQUIPMENT 0 0 0 0 O 0.00% TOTAL OTHER SERVICES & CHARGES $0 $8,504 $0. $17,315 . $5,000 0.06% CAPITAL'OunAY 510 LAND 0 0 .6 .0 0 0.00% 580 OTHERIMFROVEIviENrS 0 0 .0 0 100,000 0.00% 720 TRAI iSEERS OUT 0 8 0 0 0 0:0 % TOTAL £AprrAL OUTLAY $0 so 50 $0 $100,000 0:00°Io TOTAL E}CPFNDrTURES $0 $8,504 $0 $17,315 $105.,000 , Q.00% LANCE- JANUARY 1 FUND BALANCE.- DECEMBER 31 FUTURE IMPACTS: $39.872 540,.125 $31,978 r $31.:978 $14,832. The nature budget impacts will depend on the type. and scope of park and playground improvements.. 31 THIS PAGE INTENTIONALLY LEFT BLANK 82 DEBT SERVICE 33. FUMS DEBT SERVICE FUNDS DESCRIPTION: The Debt Service Funds repay the outstanding debt obligations of the City of Gem Lake. Debt service funds use the modified accrual basis of accounting; however,. the cash .basis of accounting will be used for budgetary purposes only. The cash. basis is used for budgeting to ensure that sufficient cash will be available to make required payments on the City's bonded indebtedness. GOALS. Retire all debt in a timely basis as scheduled. MEASURABLE WORKLOAD DATA: 2017 2018. 2019. 2020 ACTUAL ACTUAL ACTUAL ESTIMATED Bond Rating Non -Rated Non -Rated Non -Rated Non -Rated Dec. 31 Debt Outstanding tin thousands) $715 $1'315 $1,250 $1,160 Net..Debt Per Capita $1,727 $2 941 $2,796 $2,555 DEBT LIMITATIONS. All .Minnesota municipalities (counties, cities, towns and school districts) are subject to statutory "net debt" limitations under the provisions.of Minnesota Statutes; Section 475.53. Under this provision, the legal debt limit is 8.0% of the assessor's market value of the municipalities' tax base. Bond issues covered by this limit are those that are financed by property taxes unless at least 20% of the annual debt service.costs are financed by .special assessments or tax increments, At present, the City has one bond issue that is subject to the debt limit: the 2015 G. O. Refunding Bonds. The City's current legal debt limit and debt margin is as follows: Legal Debt Limit ( % of Estimated Market Value) $3,686,448 Less: Outstanding Debt Subject to Limit (590,000). Legal Debt Margin as of January 1, 2019 .$3,096,44.8 BUDGET COMMENTARY: The City's debt.consists of a capital improvement. plan bond for the construction of Heritage Hail, which is repaid from a.property tax levy and was. refunded with the 2015 G. O. Refunding Bond. 1n 2018, the 34 cCity issued. improvement bands with a. principal of $66.0,000.00. In 2013, the City paid off the outstanding principal balance of its 2004A and 200.6A improvement bonds, which are included in this document as special assessments are still tieing collected. BUDGET: REV ENUE BUDGET ACCT.. # ACCOUNT DESCRIF 12l1712019 2017 2018 2019 ACTUAL ACTUAL ADOP= 1211.7l2019 11121119. 2020 % ACTUAL ADOPTED CHANGE 31001 CURRENT TAXES $73,850 $82.065 $78,601 $39;5.45 $78,600 0.fl % 31002 DELINRUENrTAXES 441 2,490 0 . 139 a 0.00% 31003 FISCAL DISPARITY TAX 1.001 1,154 0 1,190 3.235 0.00% 31004 PENALTIES & INTEREST 0 {3.1] 0 (7) 0 0.00% TOTAL PROPERTY TAXES $751292 $86;578 $78,601 $40,867 $81,835 4,11°Io. SPECIAL ASSESSI EN ITS 36101 SPECIAL ASSESSMENTS 0 13.120 0 0 0 mo°/° 36102 DETNQUEiNT SPECIAL ASSESSMENTS 518 0 0 0 36.103 PENALTIES &.INTEREST 0 0 0 0 0 0,00% 36104 SPECIAL ASSESSMENTS.- PREPAIDISNR 0 0 0 0 0 0;00°Ia. TOTAL FINES & FORFErrs .$518 $13,120 $0 $a. $0 0.00% MISCELLANEOUS 362.10 INTEREST EARNINGS 986 948 1,270. 341 550. -56;69% 39000 MISCELLANEOUS 0 0 0 0 0. 0.00% 39200 BOND PROCEEDS 0 14,253. 0 .0. 0 0:00% .39300 TRANSFERS IN 0 0 0. 0 0 0.00% TOTAL MISCELLANEOUS $98E . $15,201 $1,270 $341 $550 -5.6,69% TOTAL REVENUES $76,796 $114,899 . $79.871 $41,208. $82;385: EXPR OTTURE BUDGET CAPITAL OUTLAY 601 BOND PRINCIPAL 602 BoND INTEREST 603 FISCAL AGENT FEES 701 MISCELLANEOUS 720 TRANSFERS OUT TOTAL.CARITAL OUTLAY TOTAL EXPENDITURES 60,000 60,000 65,000 65,000 90,000 38:46% 16;505 15,755. 38,884 38;884 35,165. 6,99°Ia 1,584 3,470 1,550. 1.,25.0 1;300 -16.13%. 0 0 0 0 0 0 6.1,024 0 0. 0 $78,089 $140,249 $105,434 $105,134 $127,465 2..190%. $78,089 $140;249 $105,434 $105,134 $127,465 20.90°I° FUND BALANCE-. JANUARY 1 $114;342 : $113,049 $87,699 $67,699 . $23,773 EXCESS REVENUE OVER EXPENDITURES ($1,293): {$25,350) {$25,563}: M3,926): ($45,080) FUND BALANCE- DECEMBER 31 $113,049 . $87,699 .. 562,136 523;773 {$2.1,307}"-134:29°I° 35 2004 IMPROVEMENT BOND FUND DEPARTMENT: 2004 Improvement Bond SUPERVISOR: Finance Officer FUND #`.. 302 ACTIVITY#: 4.700 ACTIVITY DESCRIPTION: The 2004 Improvement Bond was issued to pay for the construction costs of the Scheunernan Road sanitary sewer and roadway reconstruction project... GOALS: None as this debt was retired in :2013. MEASURABLE WORKLOAD DATA: 2017 ACTUAL. Bond. Principal Retired $0 Bond Interest Paid: $0. Special Assessments Collected $0 DEBT PAYMENT SCHEDULE:. JAN. 1 DEBT YEAR DUE OUTSTANDING Debt was retired in 2013. BUDGET COMMENTARY: 201& 2019 ACTUAL ACTUAL $0 $o $0 $0 $13,120 PRINCIPAL DUE This Fund is being shown for historical purposes only for the activity in 2018. 2020 ESTIMATE $0 .$0 $.0 INTEREST DUE This fund received its revenue from special: assessments collected from benefited properties and an operating transfer to remove the remaining fund balance: 36 BUDGET: REVENUE BUDGET 12717/2019 1211712019 ACCT. 2017 2018 2019 11/21/19 2020 % ACCOUNT DESCRIPTION ACTUAL. ACTUAL ADOPTED ACTUAL ADOPTED CMNGE. SPECIAL ASSESSMENTS 35101 SPECIALA . SSESSMENTS - CURRENT $0 $.13;1.20 $0 $0.$0 0.00% 36102 SPECAL ASSESSMENTS - DELINQUENT 0 0 0 0 0 0.C)O% 36103 PENALTIES '&.INTEREST 0 0 0 0 0 0.00% 36104 SPECIAL ASSESSMENTS=.PREPAtUSNR 0 0 0 0 0 0.00% TOTAL FINES & FORFEITS - $0 $13,120 $0 $0 $0 MISCELLANEOUS 362.10 INTEREST EARNINGS 68 1 0 0 0 D,OD%. 39100 BOND PROCEEDS 0 0 0 0 0 0.00°!0 39200 TRANSFERS N 0 0 0 0 0 0.00% TOTAL MISCELLANEOUS $68 $1 $0 $0 $0 0.00.% TOTAL REVENUES W 313,121 $0 $0 $0 EXPENDITURE BUDGI~ F CAPITAL OUTLAY 600 BOND PRINCIPAL $0 $0` $0 $10 BOND INTEREST 0 0 0 620 FISCAL AGENT FPS 0 0. 0 720 TRANSFERS OUT 0 11;725 0 TOTAL CAPITAL OUTLAY TOTAL IXPENaTTURE3 $0 0 $0 0.0D% 0 0,00% 0 0,00% 0 D.OD°lo $11,725 $0 $0 $0 0,0D% $0 $11,725 $0 $0 $0. 0.6Q% .FUND BALANCF -JANUARY 1 ($1,454)' ($1,396} $0 w $0 $0 EXCESS REVENUE OVER IXPENDTTURES $68 $1,39..6 $0 $0 $0 FUND BALANCE -DECEVRER31 ($1,39%) 5D $0 $0. $0 0.00% 37 2015 REFUNDING CAPITAL IMPROVEMENT PLAN BOND FUND DEPARTMENT: 2015 Refunding Capital Improvement Plan Bond SUPERVISOR: Finance Officer FUND #: 304 ACTIVITY #: 4700 ACTIVITY DESCRIPTION: The.2007 Capital Improvement Plan Bonds were issued to finance the construction of Heritage Hall and refunded in 2015. GOALS: Pay debt payments on a timely basis as scheduled. MEASURABLE WORKLOAD DATA: 2017 2018 2019 .ACTUAL ACTUAL ACTUAL. Bond Principal Retired $60,000 $60,000 $65,000 Bond Interest Paid $16,505 $15,755 $14,828. Property Tax Levy Collected $75,292. $86,578 $79,996 ❑EBT.PAYMENT SCHEDULE` YEAR DUE 2020. 2.021 2022 2023 2024 2025 2026 2027 2028 JAN. 1 DEBT OUTSTANDING $590,000.00 $530;oao..afl $470,000.00 $405.,000:00 $340,000.00 $275.,000.00 $210,000.00 $140,000.00 $70,000.00 PRINCIPAL DUE $60,000.00. $60;0a0.04 $5.5,000.00 .$65,000,00 $65,000.00 $65,000.00 $70,000,00 .$70,000.00 $70,000.00 88 2020 ESTIMATE $G0,000 $13,765 $76,918 INTEREST DUE $1.3,765.00 $12,640.00 $111358.75 $9, 928.75 :$8,401.25 $6,776.25 $4,987.50. $3,045.00 $1,015.00. BUDGET COMMENTARY- This.fund will receive its revenue from a property tax levy.. Annual debt service payments are the only expenditures budgeted. in this fund. The 2007 Capital Improvement. Plan Bonds were advance refunded. by the 2015 General Obligation Refunding Bonds for principal beginning in 2017. BUDGET: REVENUE BUDGET 12/17/2019 121/712019 p mV 2018 .2019 1112.1/10 2020 % # ACCOUNT DESCRIPTION ACTUAL ACTUAL ADOPTED ACTUAL ADOPTED CHANGE . PROPERTY TAXES 31001 CURRENT TAXES $73.850 $62,965 VT089 $38,708 $74,808 -4.08% 31002 DELN QUENT TAXES 441 2,490 0 139 0 0.00% 31003 FISCAL DISPARMES.TAXE5 1,001 1,154. 0 1,151 2,110 31604 PENALTIES & IEVFERES-r 0. (31) 0 0 0 0.00% TOTAL FINES & FORFEITS $75,292 $86.579 .$77,989 $39,998 $76;918 -1.37% MOCELLANE OUS 36210 INTEREST EARNINGS 640. :678 1.;170 446 500 -57.26% 39100. BOND PROCEEDS .0 1,622 0 0 0 O.Qo%: 39200 TRANSFERS IN. 0 0 0. 0 4 0.0M j- 4, TOTAL MISCELLANEOUS $Q40 .$2,300 $1,170 $446 $500 -57:2fi°I6 TOTAL REVENUES $75,932 $88,878 $79,1:59 $40,444 $77,418 FXPE NDFTURE BUDGET CAPITAL OUTLAY 600 BOND PRINCIPAL $50,000 $60,000 $65.000 $65,000 $60,000 -7.69% 610 BOND INTEREST 16,505 15,75.5 14,828 14,828 13,765 -7.17% 620 FISCAL AGENT FEES 550 2,071 650 575. fi00 9.o9°IQ 720 TRANSFERS ClUT 0 6 0 0. 0. 0.00% TOTAL CAPITAL: OUTLAY $77,05.5 $77,825. $8.0,378. $80,403 $7055 =7.40% TOTAL EXPE NDrruRE s $77.,055 $77,826 . $80.378 : $60,403 $741365-7;48°Io FUND BALANCE- JANUARY 1 $121,.015 $119092 VW944 7 $130.944 $94;985 EXCESS.REV ENUEOVEREXPENDITURES ($1,123) $11,052 ($1,219). ($39,959). $3,053 FUND 13ALANCE-050 ME3ER.31 09,892 $130,944 $129,725 $90,985 $94,038-27:51°I° 39: 2006 IMPROVEMENT BOND FUND DEPARTMENT: .2006 Improvement Bond SUPERVISOR: Finance Officer FUND #: 303 ACTIVITY #: 4.700 ACTIVITY DESCRIPTION: The 2006 Improvement Bends were. issued to finance road improvements on Big Fox Road, Little Fox Lane, Haven Lane, and Tessier Road_ GOALS: None as this bond was retired in 2013. MEASURABLE WORKLOAD DATA: 2017 ACTUAL Bond Principal Retired $0 Bond Interest. Paid $0 Special Assessments Collected $518 ❑EBT PAYMENT SCHEDULE: JAN. 1 DEBT YEAR DUE. OUTSTANDING. ❑ebt was refired in 2013 BUDGET COMMENTARY: 2018 2019 ACTUAL ACTUAL $.0 $Q $0 $0 $0 $0 PRINCIPAL DUE 2020 ESTIMATE. $0 $0 $0 INTEREST DUE This. fund will receive its revenue from special assessments levied against benefiting properties. The main expenditures in 2018 was for a transfer to improvement funds to remove remaining fund balances. This Fund is being shown for historical purposes only for the activity in 2018.. 40 BUDGET: REVENUE BUDGET 12/17/2019 12/1712019 ADCs. 2617 2018 2019 11/21119, 2020 °Io 4 ACCOUNT DESCRIPTION ACTUAL ACTUAL. ADOPTED ACTUAL ADOPTED CFANGE S PEwCA L. ASS ESSMEAIi S .36101 SPECIAL ASS ESSMENTS'-CURRENT $0 $0 :$0 $ $0 a00°I° 36102 :SPECIAL ASSESSMENTS - DELINQUENT 518 0 0 0 0 6.00% 36103 PENALTIES & INTEREST 0 0 0 0 0 0.00% 36104. SPECIAL ASSESSMENTS - PREPAIDISNR 0 0 0 0. 0 0.40°Io TOTAL FINES & FORFEITS.. $518. $0 $0 $0 $0 0.00% MISCFLLANEOUS 36210 INTEREST FAWNGS 39100 BOND PROCEEDS 39209 TRANSFERS IN TOTAL MISCELLANEOUS 600 610 620 7.20. TOTAL REVENUES ExPENDTTURE BUDGET CAPITAL OUTLAY BOND PRINCIPA L. BOND INTEREST FISCAL AGENT FEES . .......... ........... ... . TRA NSFFRS OUT TOTAL CAPITAL OUTLAY 278 269 0 0. 0 0 0 0 0. 0 .0 0 0 0 0 $278. $269 $0 $0 $0 0.00% 0.00% $796 $269. $0 $0 $0. 0,00% $0. $0. $0 $0 $0 0.00% 0 0 0 0 0 0.00°1° 1,034 . 1,399 0 0 .0 0.0 % 0. 49;299 0 0.. 0 0.00% 1.034 $50;698. $0 $0 :$0:. 0.00%. TOTAL EXPENDITURES $1,034 $50,698. $0. $0 : $0 0:00°Ifl FUND BALANCE-.JANUARY 1 $50,667 $50,429 $0 r $0 $0 MESS REVENUE OVER EXPENDITURES ($238) ($50,429) $0. $0 $0 FUND BALANCE-. D CEMBER 31 $50,429 $0 $0 $0 $0 0.00°/0. 41 2018 IMPROVEMENT BOND FUND DEPARTMENT: 20.18 Improvement. Bond SUPERVISOR: Finance Officer FUND M. 305 ACTIVITY.#: 4700 ACTIVITY DESCRIPTION: The 2018 Improvement Bonds were issued to finance the reconstruction of $cheuneman. Road in the business distriet.and to extend water and sanitary sewer in the area. GOALS: 1. Pay debt payments on a timely basis as scheduled. MEASURABLE WORKLOAD DATA: 2017 2018 2019 ACTUAL ACTUAL ACTUAL Bond Principal Retired $0.00 $0.00 $0.00 Bond interest Paid $0.00 $0,00 $24,0.56 Property Tax Levy Collected $0.00 $0.00 $1,674 DEBT PAYMENT SCHEDULE: YEAR DUE 2020 2021 2022 2023 2024 2025 202E 2027 2028 2029 2030 2031 2032 20.33 2034 JAN. 1 DEBT OUTSTANDING $6.60,000.00 $630,000.00 $595,000.00 $555,000:00 $51.5,000.00 $475, 000, 00 $435,000,00 $39.5; 000.00. $350,000,00 $305.,000..00 $260,0.00.00: $21.0,000.00. $160,000.00 $110,000.00 $55,0.00::0:0 PRINCIPAL DUE $30,000.00 $35,000.00 $40,000.00 $40,000.00 $40,000.00 $40,000..0.0 $401000:00. $45,000,00 $45;000.00 $45,000.00 $501000.00 $50,.000.00 $50;000.00 $55,000.00 $55:,000.00 42 2019 ESTIMATE $30,000 $22,400 $3,792 INTEREST DUE $22,400,00 $21,425.00 $20;300.00 $19,100.00. $17,900.00 $16., 700.00 $15.500:00 $143225.00 $12,875,00. $11;300.00 $9,400.00. $7,400.00 $5,400..00 $3,300,00 $1,100..00 BUDGET COMMENTARY`. This fund will receive its revenue from a property taX levy and special assessments. Annual debt service payments are the only expenditures budgeted in.this fund. BUDGET: REVENUE BUDGET 121.1712019 12h 712019 ACC7 2017 2018 2019 11l2111.9 2020 % # ACCOUNTDESCREPTION ACTUAL ACTUAL ADOPTED ACTUAL ADOPTED CHANGE PROPERTY TAXES 31001 CURRENT TAXES 10: $0 $612 $837 $3,7.92 519,61%❑ 31002 DELINQUENTTAXES 0 0 0 0 0 0.00% 31003 FESCAL DISFARMES TAXES 0. 0 0 39 1,125 0:00% 31004 PENALTIES: & INTEREST 0 0 0 {7j 0 0:00% TOTAL. FINES & FORFEITS $0 $0 $61.2 $869 .$4,91.7 703 43% SPECIAL ASSESSMENTS 36101 SPECIAL, ASSESSMENTS - CURRENT 0: 0 54,880:. $0 541000. -1.60°I0 36102 SPECIAL ASSESSMENTS - DELINQUENT 0 0 0 0. 0 0.00% 36103 PENALTIES.& INTEREST 0 0 0: 0 0 0:00% 36104 SPECIAL. ASSESSMENTS - PREPAID/SNR 0 0 0 0 0 0.00% TOTAL FINES& FORFEITS $0. $0 $54,880 $0 $54,000 MISCELLANEOUS 3621.0 INTEREST EARNINGS 0 0 :100. 005). 50 •50.00% 39100. BOND PROCEEDS 0 12,631. 0' 0 0 0.Qo6% 39200 TRANSFERS IN 0 0. 0 0 0 0.00010 TOTAL MISCELLANEOUS $0 $121631 ti.00. {$165} $50 -50.00°l0 TOTAL REVENUES $0 $12;63.1 $55;592 $764 $58;967 6,07%. EXPENDITURE BUDGET' CAPITAL 0UTIAY 600 BOND PRINCIPAL s0 $0 $0 $0 $30;000 0.00°/❑ 610 BOND. INTEREST 0 0 24,056 24,056 22,400 =6.88°7❑ 620 FISCAL AGENT FEES 0 0 1,000 675 700 -30.00% 720 :TRANSFERS OUT 0 0 0 0 0 0.00% TOTAL CAPITAL OUTLAY $Q $0. 525;056 $24,731 $53.100 111.93°/❑ TOTAL EXPENDITURES $0 $$0 $25,056 $24,731 $63,100 11..1.93°I° FUND BALANCE -JANUARY 1 $0 $0 $12,631 $0 . ($23,967) EXCESS REVENUE .OVER. EXPENDITURES $0. $12,631 - $30,536 . ($23,967): $5,867 . FUND BALANCE- DECIEVIBER31 $0 $12,631 $43,167 ($23,967). (518,1.00). -141.93% 43. THIS PAGE INTENTIONALLY LEFT BLAND{ 44 CAPITAL IMPROVEMENT FUNDS 45 CAPITAL IMPROVEMENT FUNDS ACTIVITY DESCRIPTION The Capital Improvement Funds pay the construction costs of the Ciity's infrastructure improvements. Capital improvement funds use the modified accrual basis of accounting; however, the cash basis of accounting will be used for budgetary purposes only. The cash basis is used for budgeting to ensure that sufficient cash will be. available to make all required payments. GOALS: Construct and replace the City's infrastructure on a timely basis, as scheduled or as needed, MEASURABLE WORKLOAD DATA: See the individual funds for their service levels, BUDGET COMMENTARY: See the individual funds for budget explanations. 46 BUDGET: REVEIdUE.BUDGET 12117/20.19 12117.12D19 ACCT. 2011 2018 .2019 11/21119 2020 % # ACCOUNT DESCRIPTION ACTUAL ACTUAL ADOPTED ACTUAL ADOF[ED CHANGE SPECIAL ASSESSMENTS: 36101 SPECIAL ASSESSMENTS $45,895 $45.,252 $4000 $24,083 $40;000 0.00% 36.102 . DELINQUEAIT SPI=CIAL ASSESSMENTS ($7,242) $974 $0 .$57 $0 0.00% 36103 PENALTIES& INTEREST {$1,179) $9.2 $0 S644 $0 0,000/6 36104 SPECIAL ASSESSMENTS - PREPAIDISNR $0 $.33,318 $0 $43,853 $0 0,00% TOTAL SPECIAL ASSESSMENTS $37,474 $76,636 $40;000 $68,637. $40,000 0.000k. MISCELLANEOUS 36210 INTEREST EARNINGS. (2,085) (.1,461) 50 800 1,250 240100%° 36200 MISCIB..IANEOUS 5,000 342 0 F 0 0 0.00% 39100 BONE] PROCEEDS 0.. 666,596. 0 0 0 0.00°I° 39200 TRANSFERS IN 0 .81,024 20,000 20,000 25;000. 25.00°I❑ TOTAL M€SCELLANEOUS $2,915 $745,501 $20;050 S20,800. $261250 30,92°/0 TOTAL REVENUES $40,3$9 S826,137 $60,.050 .$89,4.37 $66,250. 10.32%a EXPENDITURE BUDGET - OTHER SERVICES & CHARGES 302 ENGINEERING FEES 15,954 Z5,2T5 0 3;914 0 0.00W 304 LEGAL FEES 0 11017 0 6 0 0:00°Io 335 ARCHITECT FEES 0 0 0 6 .0 0:00% 308: OTHER PROFESSIONAL SERVICE 0 a. 0 0 0 0.00% 309 . MISCELLANEOUS 0 O 0 O 0 0.00%. 310 CONFERENCE REGISRATIONS .0 0. 0 0 0 0,00%. 333 MEETING PREPARATION 0 6 0 0 O. 0.00% 351 LEGAL NOTICE PUBICATIONS 0 0 6 0 0 .0.00% 610 INTEREST 0 n 0 .0 0 6,00% 620 F15CAL AGENT FEES 0 0 0. 0. 0 0.00% TOTAL OTHERSERVICES & CHARGES $15,954 $86;292 50 $3,914 50 0,00❑/❑ CAPITAL OUTLAY 531 OTHER MPROVEMENTS 0 0 0 0 0 O.QO% .520 BOLDING CONSTRUCTION 0 0 0 0 0 0.00% 720 OPERATING'TRANSFII4S 4,0.11 508;637 0 58,896 61,024 0600% TOTAL CARITAL OUTLAY $4.011 $508,037 .$0. $58,890 $81,024 0,00% TOTAL B(PENDITURES $19,965 $594,329 $0 $62,804 S61,024 0.90% Ft1Nb BALANCE- JANUARY 1 ($267,816) ($247,392) ($15,584) ($15;584) $11,049 IXCESS REVENIJEOVER E KPENDITURES $201424 $231,808 $60,050 $26,633.. $5,226 FUND BALANCE- DECE MBE231 ($247,392). ($15,584). $44,466 $11,049 $16,275 -63-40% 47 IMPROVEMENT FUND DEPARTMENT: Improvement Construction SUPERVISOR: City Engineer FUND #: 401 ACTIVITY #: 4800 ACTIVITY ❑ESCRIPTION- The Improvement Fund was established for current and future improvement projects within the City. GOALS: None.. MEASURABLE WORKLOAD DATA: 2 . 017 2018 201.9 2020 ACTUAL :ACTUAL ACTUAL ESTIMATED Since this fund was closed out, there is no measurable workload data. BUDGET COMMENTARY: The. major revenue source in the past was transfers of excess funds from the General Fund to help finance.future. building improvements and to set funds.aside for passible emerald ash :bore tree replacement/treatments. The City is budgeting a transfer from the General Fund to the Improvement Fund in 2018, 2019, and 2020 to help fund future project: Currently there are no improvement expenditures budgeted for 2020. The transfer out is to the Parks and Playground.for. the future sidewalk along County Road E. 48 BUDGET:. REVENUE BUDGET 12/17/2019 12/17/2019 ACCT: 2017 2018 2019 1.1 /2.1119. 2020 % # ACCOUNT DESCRIPTION. ACTUAL ACTUAL ADOPTED ACTUAL ADOPTED: CHANGE MISCELLANEOUS 36210 INTEREST EARNINGS. $847 $1,438 $2,000 $1,481 $1,800 -10.00% .36200 MISCELLANEOUS 0 0 0 0 0 0,00% 39100 BOND PROCEEDS 0 0 0 0 0 0.00% 39200 TRANSFERS IN 0 Road Irrpravements 0 0 0 0 0 0:009h EAB Treatn-ent/Prevention 0 0 0 0 0 0.00% building Improv.enlenlslReplacement. 0 0 0 0 0 0.00% Future Improvements 0 81,024 2o,000 20,000 25,000 . 25:00% TOTAL MISCELLANEOUS $847 $82,452 $22,000 $21481 $2000 21.82% TOTAL REVENUES 5847 $82,462 $22,000. $2T,481 $26,800 21.82% EXPENDrrt1REOUDGET Ohm SERVICES & CHARGES 302 ENGINEERING FEES . 0 0 0 0 0 0.00% 304 LEGAL FEES 0 0 0 0 0 0.00% TOTAL OTHER SERV.ICES.& CHARGES $0 $0 so $0 $0 0.00°]0 CAPITAL OUTLAY 531 OTHER IMPROVBIAENTS 0 0 0 0 0. 0.00% WATER IMPROVEMENTS 0 0 0 0 .0. 0.00% 720 CPERA'TING TRANSFERS 0 0 0 6 61,024 0.00% TOTAL CAPITAL OUTLAY $0 $0. $0 $0. $51,024 0,00% TOTAL. EXPENDrrURES FUND BALANCE- JANUARY 1 FUND BALANCE- DECEMBER 31 $0 $0 $0 $0 $.61,0.24.. 0.00%. $133,325 $134,172 $134, 49 szis $216,634 $2.113,634 $238,115: $22;000 $21,481 {$34,224) $238,634 5238,115 $203,891-14.56% SCHEUNEMAN ROAD IMPROVEMENT FUND. DEPARTMENT: Scheuneman Road Improvement .SUPERVISOR: City Engineer FUNb #: 40 ACTIVITY #: 480d ACTIVITY DESCRIPTION: The Scheuneman Road Improvement fund recorded bond proceeds and sewer improvement and road resurfacing .costs on 5cheunernan Road. GOALS: None. MEASURABLE WORKLOAD. DATA: 2017 2018 2019 2020 ACTUAL ACTUAL ACTUAL ESTIMATED No service levels have been established for this fund.. BUbGET COMMENTARY: This fund in the past paid for the installation of a sanitary sewer line down Scheuneman Road and to reconstruct the street. The City issued bonds to finance the project and collected special assessments from the benefitting properties. The last special assessment payment was made in 2015. The City extended the sanitary sewer line and water mains'al1 the way down Scheuneman. Road through the business district and reconstructing the street with storm water improvements. The revenue source will be from special assessments on beneftting properties; however, there could be a City contribution to the project in the form of a property tax levy and/or use of City reserves. The. City issued $660,000.00 in. improvement bonds to fund. this project in 2018. �`0 BUDGET.: REVENUE BUDGET AOCT, 2017 # ACCOUNT DESCRIPTION ACTUAL 12/1712019 12117/2019 2018 2020 ' ll121119 2020 ACTUAL ADOPTED ' ACTUAL ADOPTED o� 36101 SPECIAL ASSESSMENTS.- CURRENT $0 $0. $0 $0 $0 0,00. 0 36102 SPECIAL ASSESSMENTS - DELINQUElNT 0 0 0 0 0 0.00%e 36im PENALTIES &INTEREST 0: 0 0 0 0. 0.00% 36104 SPECIAL ASSESSMENTS PREPAICISNR 0 0 0 0. 0 0.00% TOTAL.SPECIALASSESSMENTS $0 $0 $0 $0 $0 0:00% MISCELLANEOUS` 36210. INTEREST EARNINGS 16 155 50 425 250 460.00°/a 36200 MISCELLANEOUS 51000 0 0 0 0. 0.0.0% 39100 BOND PROCEEDS 0 666.596 0 0 0 0.00% 39200 TRANSFERS IN .0 0. 0 0 0 0.00% TOTAL MISCELLANEOUS S5,016 $666,751 $5Q S425 $250 400.00% TOTAL REVENUES $5,Q16 $66.6.751 $50 $4425 $250 400,00% EXPENDITURE BUDGET OTHER SERVICES & CHARGES 302 ENGINEERING FEES 15,954 85,275 0 3,914. 0 0.00% 304 LEGAL FEES0 1,017 0: 0 0 .0.00% TOTAL OTHER SERVICES':&CHARGES $15,954 $86,292 $0 $3.914 $0. 0.00% CAPITAL OUTLAY 531 OTHER: IMPROVEMENTS 720 OP; RATING TRANSFERS TOTAL CAPITAL OUTLAY TOTAL DPENDITURES FUND BALANCE- JANUARY 1 EY.CESS REVENUE OVER B(PEN FUND BALANCE - DECEMBER al FUTURE IMPACTS: 4,011 508,037 0 58,890 0 0 Q 0 0 U0% 0 0.0Q%a. ;0:11 $508,037 $0 $58,890 $0 0.00%a 519;955 $594.329 $Q $62,804 s0 0.0o% {$14,949) ($16,754) ($16,754) $55,668 ' $55,668 $12,422 $50 {$62,379 71 There are no future impacts at this time for this fund. 51 711 (S671.1) $250. {$6,461}-111.60% HOF'FMAN ROA❑ IMPROVEMENT FUND DEPARTMENT: Hoffman Road Improvement SUPERVISOR: City Engineer FUND #: 404 ACTIVITY #: 4800 ACTIVITY DESCRIPTION: The Hoffman Road Improvement Fund is used to provide the City's share of future road improvementslmaintenance on Hoffman Road. GOALS: 1. Improve -and maintain Hoffman Road on timely basis. 2.. The City extended municipal water into the business district to help with redevelopment. efforts.. MEASURABLE WORKLOAD DATA: 2011 201.8 2019 2020 ACTUAL. ACTUAL ACTUAL ESTIMATED No service levels have been established for this fund. BUDGET COMMENTARY_ Current revenue. sources include special assessments on benefitting properties for extending municipal water in.2015. Expenditures in 2015 and 2016 were for extending municipal water into the business district area from Hoffman Road.. 52 BUDGET: REVENUE BUDGET 1211712019. 12/1712049 ACCT. 2017 2018 2020 1112.1119 2020 % # ACCOUNTI7ESCRIPTION ACTUAL ACTUAL ADOPTED r ACTUAL ADOPTED CHANGE: SPECIAL ASSESSMENTS 36101 SPECIAL ASSESSMENTS. - CURRENT 45,895 45;2.52 401000 24,083 40,000 0,00% 36102 SPECIAL ASSESSMENTS -DELINQUENT (7,242) 974 0 57 0 4-0o% 38103 PENAL-RES & INTEREST [ 1, ! 79] 92 0 644. 0 0:00% 36104: SPECIAL ASSESSMENTS - PRERAIDISNR 0 33,318 0. 43;853 0 0.00%c TOTAL SPECIAL ASSESSMENTS $37,474 $79,636 $40,Ofl0 $.68,637 $40,000 0.00% MISCELLANEOUS 36210 INTEREST EARNINGS ($2,948) .($3,054) ($2,000) (51,106) ($800) -60.ob% 36200 MISCELLANEOUS 0 342. 0 .0 0 0.00°Io 39100 BONE] PROCEEDS 0 0 0 0 0 0:00% 39200 TRANSFERS IN 0. 0. 0 0 0 0.00% TOTAL MISCELLANEOUS ($2,948) ($2,712) ($2,000) ($1,106) ($800) -�60.00% TOTAL REVENUES $34,526. $76,924. $36,000 $67;531 $39,200 3.1604 EXPENDITURE BUDGET' OTHER SERVICES & CHARGES 302 E-7+IC'ENEERING FEES 0 0 0 0 0 0,00%.304 LEGAL FEES 0 0 0 0 0 0;00% 308 ADMINISTRATION 0 0 0. 0 .0 0-00% 35.1 LEGAL NOTICES 0 0 0 0 .0 0.00% 309 MISCELLANEOUS 0 0 0 0 0 O.ob?A TOTAL OTHER SERVICES&.CHARGES. $0 50 $0 $0 $0 0.00°Io CAPITAL OUTLAY. 531 OTHERIMPROVEME3ITS 0 0 0 0 0 0,00% 720 OPERATING TRANSFERS. 0 0 0 0. 0 0.00016. TOTAL CAPITAL OUTLAY $0 s0 $0 s0 50. W00% TOTAL E KPEAIDITURES $0 $0 $.0 $0 $0. 0.00% FUND BALANCE- JANUARY .1 (5391;6m) ($357,159) (U60;235) ($280,235) ($212,704) E)(CESS REVENUE OVER EXPI31DIfURES. $34,526 $76,924 $38, 00: $671531 $39.200 FUND BALANCE:- DECE MBER 31 ($357.159) ($280,235) ($242,235) ($212,704) ($173,504)-28.37% FUTURE IMPACTS: Future impacts would be the cost of the Improvementslmaintenance on Hoffman Road. Extending water into.the business district will result ih.the City maintaining an. Enterprise Fund for its water operations in the future, as businesses corinect.to the new water system arid/or the. system expands. 53 THIS PAGE INTENTIONALLY LEFT BLANK 54 ENTERPRISE FUNDS 55 ENTERPRISE FUNDS ACTIVITY DESCRIPTION: The. Enterprise Funds are established to finance and account for the acquisition, operation, and maintenance of governmental facilities and services, which are entirely or predominantly self- supporting by user charges, The City operates two Enterprise Funds. The accrual basis of accounting is used for these funds. However, for budget purposes capital outlay items.are recorded as expenses. This page is a summary of the Enterprise Funds.. GOALS: See the individual funds for their.goals. MEASURABLE WORKLOAD DATA: See individual funds for their measurable workioad data. BUDGET COMMENTARY: The main revenue source for all Enterprise Funds is the quarterly utility billings to system users. See individual funds for budget explanations and charges. 56 BUDGET: REVENUE BUDGET 12117720/9 12117/201 E ACCT, 2017 2016 2019 I. W!1 201E 2620 # :ACCOM.DESCRIPTION ACTUAL ACTUAL ADOPTED ACTUAL ADOPTED CHANGE CHARGES FOR SFRVClES .84410 LOCAL CONNECiWN CHARGES $2;870. .$7,893 $2.200 823,403. .$2,000 -9.09% 34500 ENTERPRISE REVENUES - RESIDENTIAL 12;546 12,822 21,000 8;396 22,500 7.14°6 34600.ENTERPRISEREVENUES-COMMERCIAL 32.078 30.444 25;000: 134EIS 25;000 0=% 34640 CERTLFII D SEV6RREVENUES 0 2,692 0 6 .2.000 0.00% 34650 PENALTIES.&INTEREST 1,061 1,160 1,500 (43) 1.000 -33.33% TOTAL CHARGES FOR SERVICES $46.655 $55,211 S46,760 $46,344 $52500 .5.63% SPECIAL ASSESSMENTS 36101 SPECEAL ASSESSMENTS 0 0 0 0 0 0-00% 36102 DELINQUENT SPECIAL ASSESSMENTS 6 0 0 0. 0 0:06% .36103 PENALTIES & INTEREST ... 0 0. 0 .0 0 . 0,00% TOTAL, SPECTALASBESSMENTS $O SO 80 $0 50 0,60% MISCELLANEOUS 36200 MISCELLANEOUS 12;455 1,506. 0 0: 0. 0.00% 36210 INTEREST INCOME 3.170 4,072 5,230 .2.047 1,030: -55A1% 39200 OPERATING TRANSFERS 0 722,578 0 0 0 0.00% TOTALMISCELLANEOUS$16,626 $728,156 55,230 $2,047 57,830 -65.01% TOTAL REVENUES $64.15.1 $783,367 $54,930 $47,591 $54,330 -I'm EXPENQnRE BUDGET SUPPLES 201 .OFFICESUPPLIES 0 0 .50.0 0 209 -60.00% 210.OPERATING SUPPLIES 51419 0 0 0 0 00% 212 POSTAGE 0 0 250 0 260 0,00% 250 SALES TAX 0 Q 0 0 it 0-00% TOTAL. SUPPLIES $6,41E $6 $750 $O S450 -40,00%, OTHERSERVICES& CHARGES 301 AUDITING & A OCCUNTNGI SERVICES 0 2.700 2;800. 25DO 2,886 3-04% 302 ENGINEERNG FEES 0 0 5,000 0 5,000 Q.0095 318 RGE:S. CHARGES 27,804 29,486 27,575 27;206 33,915 22.99% 316 LOCATES 1,419 993 1;500. 141 1,200 -20.00% 329 FINANCIAL.SERVICE 4. 1.314 2,000 0 2,000 0.00%. 334 COMPUTER SERVICES 2.10. 0 500 0 500 0.00% 400 REPAIRI MAKFENA' NCE 37. 34 4,660: 14791 4,060 0,00% 420 DEPRECIATION 12,457 23.744 12,500 0 27,000 116,00°% 433 DUES :& SUBSCRIPTIONS .0 0 .o. 0 0 0.001A: 460 SEWER INSFECT*NS 0 41;163 .0 0 0 0,00% 461 SEWNFLUS"14G 0 0 12.000 0 12,500 0,00% TOTAL OTHER SERVICES&CHARGES S41,922 $99.434 $67,875 $42,938 $89.000 31,12% CAWAL OUTLAY . . 540 HEAVY MACH IERYIEQULPMEM1TT 0 0 .0.. 0 0 0-00% 530 OTHER EQUIPMENT& Rf I ROVEAWS 0. 0 0 4 0 0,00% 720 OPERATING TRANSFERS 0. Q. 0 0 0 0.00 TOTAL CAPO'AL OUTLAY $0 $0 SO TOTAL B<PENDFFURE BUDGET S47,341 .S99.434 $88;625 $42,938 $89.450 30.35% FUND BALANCE= JANUARY 1 S459,464 $476,304 5425,324 $425,324 5429Y77 EXCESS REVENUE OVER. EXPENDITURES 518;840 $681.587 (51305) $4.W (535,120) -I EDDCT tlNFRASTRUCTION ADIDTIQNS $v [5756,311} 50 SO S0. ADO. BACKDEPRECIATION S0. $23,744 S12:600 SO. 527,000 FUND BALANCE- DEMMER31 WON $425,324 $424,129 $429,777 $421,657 -0,56% INVESTMENTININFRASTRUCTURE 5468,252 $468,282 S1120.0,849 $1.200,B49 $1.200.849 ATE MONS (DEI.ETIONS) SO $756,311 50 SO $0 DEPREClAT10N $0 ($23,744) (512,600) $6 ($27,080j NET INVESTMENT IN.INFRASTRURE $466,282 $1,200,849 $1,188,349 S1,200,849 S1,173,849 -1 57 SEWER OPERATING FUND ENTERPRISE FUNDS ACTIVITY DESCRIPTION: The Sewer Operating Fund is responsible for the maintenance of all lift stations and sanitary sewer lines in the City, The Sewer Operating Fund is self sustaining from revenues derived from utility charges.. GOALS: 1. Keep all lift stations and sewer lines functioning safely and efficiently. MEASURABLE.wORKLOAD DATA: 2017 ACTUAL Gals of Sewage Treated (Millions) 1.1.15 Miles of Sewer Lines Service Connections BUDGET COMMENTARY:. 2018 2019 2020 ACTUAL ACTUAL ESTIMATED 10.91 12,65. 12.75 The main revenue source is sewer revenues, which are based on the number of sewer connections, past sewer usage and sewer rate, Sevtirei charges are estimated to generate. revenues of $37,500 and currently:no rate increase was used to estimate 2020 revenues;. however, it appears a rate increase will be needed to properly fund future sewer operations.. Interest income is another revenue source and: is based on estimated interest earning. On the expense side, the largest. expense within Other Services and Charges are the M,C.E.S. Charges for sewer treatment. These charges are. based on actual sewer flows and sewer treatment costs charged by the. M.C.E.S, The City's flows have increased over the past year and the cost of treating wastewater has increased. For 2020, the M.C.E.S. Charges have increased..23.0% to $33,9.15, The City also annually budgets to flush (clear:) sewer lines to prevent sewer backups, For 2020, $12,0.00 is budgeted to..flush sewer lines. 99 BUDGET: REVENUE BUDGET 12/1712019 12l1T12019. AWT, 2017 2015 2019 11121119 2020 9 ACCOUNT DESCRIPTION ACTUAL ACTUAL ADOPTED ACTUAL ADOPTED CHANGE CHARGES FOR.SERIICIES 34410 LOCAL SAC CHARGES S2;070. S7,025 $1,000 .$20,838 S1,000 6,004 34500 SEM.RREV ENUES-.RESIDENTIAL 121646 12.650 15.000 7,298 12.500 -16.67%. 34600 SEWER REVENUES:- COMMERCIAL .32,079 30,444 25,600 13,588 25.000 0.00% 34640. CERiIFIEb.SEWER REVENUE$ .0 2.892 0 ❑ 21000 0.00o.6. 34650 PEML71ES & INTEREST 1,06.1 1;1160 1,500 (43) 1,❑❑0 -23,3314. TOTAL CHARGES FOR SERVICES 548,555 S54;171 .S42,500 $411681 $41,500 -2.35% SPECIAL ASSESSMENTS. 36101. SPECAL ASSESSMENTS 0 0 0 6 0 0.00% 36102 DELINQUENT SPECIAL ASSESSMENTS 0 0 0. 9 0 6.0❑46 36103 .PENALTIES &INTEREST 0 0 0 0 0 0,00% TOTAL SPECIALASSESSMONTS so $0 $0 $0 S0 0.00% MISCELLANEOUS 36200 MISCELLANEOUS 12,455 1:506 0 0 0 0.0.0% 3621011iITERE$TINCONE 1.170 4,056 5,200. 2,037 1,B00 -65.38% 39200 OPERATING TRANSFERS 0 157.757 0. 0. 0 0.00% TOTAL MISCELLANEOUS S15,626 $163,319 $5;2p0 $2,037 $1.800 -65;38% TOTAL REVENUES $64;181 5217.490.: $47.700 $43.718. S43,300. -9,22% E7CPENDD URE 6Ui]GET SUPPLIES 201 OFFICE SUPPLIES 0 .0 500 U 200. -60.009% . 216 OPERATING SUPPLIES 5,479 0. 0 0 0 0,00% 212 POSTAGE. 0. .0: 250 0 250 .Mo% 250..SALES TAX 0 0 0 0 0.00.% TOTAL SUPPLIES 55,419 $0. S750 Sp. $450 -40,00% OTHER SERVICES & CHARGES . 301 AUE MW5 &ACCflUI1fS NG:5ERVICES 0 23K 2,800 2.800 2,005 3.04% 302 E1VGh� FEES .0 0 5,000. 0 5,000 0,00% 318 M.C.ES. CHARGES 27.804 29,486 27,575 27,205 33,915. 22:99% 319 LOCATES 1.410: 993 1;500 141 1,200 -20,00% 329 FINANCIAL SERVICE 4 1.314 2,000 0. 2,000 0.009E 334 COMPUTER SERVICES 210 ❑ 500 0 5❑❑ 0.00% 400 RFPAIRI MAINTENANCE. 37 34 4,600 0 4,000 U.❑p% 420 DEPRECIATION 12:457 13,917 12,500 0 15,000 20.00% 433. ODES &.SUBSCRIPTIONS 0 0 0 6 0 0:00%. 466 SEWER INSPECTIONS 0 41,163 0 0 0 0:00%n 451 SBVER FLUSHING 4 ❑ 12,060 0 ` 12,OOi3 0.001/0 TOTAL OTHERSERVICES & CHARGES $41,9n $89,6❑7 S67,$75 $30,147 $76,500 12 71010 CAPITAL OUTLAY 540 HEAVY MACHINERYIEQUSVIENT 0 0 0 0 0 530 OTHER EQUIPMENT & 1MPROVEIVAE11T$. 0 ❑ .0 0 0 0.00%: .720 OPERATING TRANSFERS 0 ❑ :0 ❑ D 0:q0% TOTAL CAPITAL OUTLAY SD 50 S0 50 Sp 0,00ryo TOTAL E7CPENDITURE BUDGET S47,341 $89.607 $58.625 $30,147 $76.950 12;13°6 FUND BALANCE- JANUARY 1 $459,484 S47SX4 S442;851 :S442,85.1 W64422 EKCESS REVENUE OVER.EKPENDrrURES $16540 S127,083 (S20,925) $13.57.1 (533;656) CESIUCTtNFRASTRUnONADOTIONS $0 ($t75,253) P. $0 $0 Apt] BACK D1R REG1ATiON so S73,917 S12,500 SO S15,000 FUND BALANCE -DECEVISER31 S476,304 S442,851 S434,426 S456,422 S437,772. INVESTI �iT 1N INFRASTRUCTURE 5469,282 $455,825 $617,167 $455,825. S455.625 AI7IMO:NS(DELETIONS) SO $175.253 50 $0 $0 pip �IpN ($12,457) ($13,917) (Sn.600) $❑ (S15,000) NET INVESTNENTININFRASTRURE $455,825 $617,161 S604.661 S455,B25 $440,825 5.9 WATER OPERATING FUND ENTERPRISE FUNDS ACTIVITY DESCRIPTION: The Water Operating Fund is responsible for the maintenance of all water lines in the City. The Water Operating Fund is self. -sustaining from revenues derived from utility charges. GOALS: 1. Keep all waterlines functioning safely and efficiently, MEASURABLE. WORKt OAD DATA: Gals of Water Used BUDGET COMMENTARY: 2017 20.15 ACTUAL ACTUAL 0.00 0.00 2019 2020. ACTUAL ESTIMATED 253,500 260,000. The main. revenue source is water revenues, Which 'are based on the number of gallons used. Water charges are estimated to generate revenues of $10,000 and currently no rate increase was used. to. estimate 2020 revenues, however the rates will be monitored to be sure customers are paying for s the operations and replacement of.the system. Interest income is another revenue source and is based on estimated interest earning. On the expense side, the largest expense. within Other Services and Charges are the charges from other communities for the use of their water system. .8 BUDGET: REVENUE BUDGET AOUr. 9 12J1712019 1211712019 2017 2018 2Q.19 1112112039 .2020 °k ACTUAL ACTUAL. ADOPrM ACTUAL ADOPTED CHANGE 32245 SALE OF WATER VETERS $0 .$868 $1,20o $2,5C.6 $1,000: A6,67./, 34410 LOCAI-WACCHARGES 0 9,060 512,gOD 28560 $9,000 34500.. WATER REVENUES.- RESIL)BNTLAL 0 172 6,000 1,096 16.D00 66.67% 34500. WATER REVENUES- COMERCIA, 0 0 0: 0 0 0.00% :34640 CERTIFIED SEWER REVENUES 0 6 0 6 0 0,60 34650 po,IALTIE5 & Pm REST 0 0 0 0 0 0.00%. TOTAL CHARGES FOR SERVICES S0 $10,040 $19.200 s32,163 .$i9.000 -1.04% SPECIALASSESSMSE rrS 36101 SPECIAL ASSESSMENTS. 0 0 36162 OEL@NUENT SPECIAL ASSESSMENTS 0 0 0 0 0 .0.00% 36103 PENALTIES & INTEREST 0 0 6 0 0 0.00 % TOTAL SPECIAL ASSESSNEWS $0 . $0 So s0 $0 0 00% MSCELLAINEOUS 35200 MISCIELLANEOUS 0 .0 0 0 0. 0.00% 36210 INTERESTI?NCO1E 0 16 30 10 30 0.00% 392W )PER ATPN3 TRANSFERS .0 .564.821 0 0 0 0.00% TOTAL MISCELLANEOUS $0 S564,837 $30 $3o $30 0;00°k TOTAL REV ENUES 50 $57077 s19,P36 $32;173 $19.030 -1.04% . EXPENDITURE BUDGET . SUPPLfES. 203 OFFICESUPPLIES 0 0 0 O. 0 0.00% 210 OPERATING SUPPLO Q Q. 0 0 0 0:00% 212 POSTAGE 0 D 0 0 0 0,06-% 215: WATER METER SUPPLIES .0. . 6,987 0 777 ::500 0.00% 250 SALESTAX 0 0. 0 0 0 6,0094 TOTAL SUPPLIES $0 . S$;937 so $777 $000 . 0.00-� OTHER SERVICES & CHARGES 301 AUDTTIING:&ACCOUN7NG.SERVICES 6. 0. 0 0 0 6,00% 302 ENGINEERING FEES 0 A :0 .0.. 0 0.00% 316. WATER CHARGES 0 0 0 :0 0 6.o0% 319 LOCATES 0. 0. 0.00. 0.00k 329 FINANCIAL SERVICE .0 .0 0 00 0,00% 334 .CONRUTEi SERVICES 0 0 0 .0 0 0;00"h 3135 WATER/SeAER- I'T.IES 0 5,359 5,000 27,240. 15,OpQ. 206,00% 40.7. REPAIR! MAMENIANCE 0 0 0 lZ791 0 01001/. 420. DEPRECIATK)N 0 9,627 0 0 12,000 0.00% 433. AUES.&SUBSCiRPMNS 0 0 0 0 Q. 0.00%. 466 WATER WSPECMNS 0 0. 0 0 0 0.ow 461. HYDRANTFfU51-Ii7NG 0 Q 0 0 50. 0,00% TOTAL OTHER SERVICES &:CHARGES SD 315,386 .$5,000 $40.031 $27;600 45D.00%. CA RTAL OUFLA Y 540 HEAVY MACHINERYMUMENT 0. 0 d 0 Q. 0:00% 531) OTHER.E]UIPMENT& UPROVEME TS 0 0 0 0 0 DM% 720 .OPERATING TRANSFERS 0 0 0. 0 0 0,00% . TOTAL CAPITAL OUT -LAY s0 $0 $0 $0 $0 0.00% T07AL-EXPE fr.uREBUDGET' s0 .S21,173 $5,000 $40,608 528,000 46010094 FUND BALANCE- JANUARY 1 $0 $0 ($17.527y (s1.7,527) ($261182} EXCESS REVENUE OVER EXPENDITIRES $0 .5`a5 304 $14,230. (56,05) ($8.R70) DML3CT6NFRASTRUCMNADDTIONS $0 ($581,058) 36 w 50 ADD SACK DEPREGATION .s0 $9.827 $0 s0 $12,000 FUND BALANCE- DECE EEI; 31. So (517,UT7 ($3,297) ($26,162): ($23,M). 601.61% INVESTMENT IN INFRASTRUMRE s0 $0 $571.231 S571,231 $571,231 ADD€! -IONS (DEIETIDNS] DEPRECl4TION $0_. (59,827j $0 SO (312,000 THIS ]PAGE INTENTIONALLY LEFT BLANK 62 APPENDIX 63 SUMMARY :OF TAX LEVIES, PAYMENT PROVISIONS; AND MINNESOTA REAL. PROPERTY VALUATION The following is a summary of certain statutory provisions effective beginning 2011 relative to.tax levy procedures, tax payment and credit.procedures, and the. mechanics of real property valuation. The summary does not purport to be inclusive of all such provisions or of the specific provisions discussed., and is qualified by reference to the complete.text. of applicable statutes, rules and regulations of the State at Minnesota.. Property Valuations (Chapter 273, Minnesota Statutes) Assessor's Estimated Market Value Each parcel of real property subject to taxation must, by statute, be appraised at least once every five years as of January 2 of the. year of appraisal. With certain exceptions, all property is valued at its market value; which is the value the assessor determines to be the price the property to be fairly worth, and which is referred to as the "Estimated Market Value." Taxable Market Value The Taxable Market Value is the value that property taxes are based on,.after all reductions, limitations, exemptions and deferrals. It is also the value: used to caledlate.a municipality's legal debt limit. Indicated Market Value The Indicated Market Value is determined by dividing the Taxable Market Value of a given year by the same year's sales ratio determined by the State Department of Revenue. The Indicated Market Value serves to eliminate disparities between individual assessors and equalize property values statewide. Net Tax CaDacit The Net Tax Capacity is the value upon which net taxes are levied, extended and. collected. The Net Tax Capacity is computed by applying the class rate percentages specific to each type of property .classification agaiMstthe Taxable Market Value. Class rate percentages vary depending on the type of propertyas shown on the 1 01 page of the,Appendix. The formulas and class rates for converting Taxable Market Value to Net Tax Capacity represent. a basic element of the State's property tax relief system and are subject to annual revisions by the State Legislature. P roperty taxes are determined by multiplying the Net Tax Capacity by. the tax capacity rate, plus multiplying the: referendum market value by the market%value rate, Property Tax Payments and Delinquencies (Chapters 275, .276, 277, 279-282:and 549, Minnesota Statutes) Ad valorem property taxes levied by local governments in Minnesota are extended and collected by the various. counties within the State. Each taxing jurisdiction is required to certify the. annual tax levy to.the county auditor within five (5) working days after December 20 of the year proceeding the collection year.. A listing of property taxes due is prepared by the county auditor and turned. over to the county treasurer on or before the first business day in March, The county treasurer is responsible for collecting all property taxes within the county. Real estate 64 and personal property tax statements are mailed out by March 31. One-half (112) of the taxes on real property is due on or before May 15.The remainder is due on.or before October 1.5. Real property taxes not paid by their due date are assessed a penalty which; depending on the type of property, increases from 2% to 4% on the day after the due date, In the. case of the first installment of real property taxes due May 15, the penalty increases to 4% or 8% on June 1. Thereafter, an additional 1 % penalty shall accrue each month through October 1 of the collection year for unpaid real property taxes. In the case of the second installment of real property taxes due October 15, the penalty increases to 6% or 8% on.November 1 and increases again to 80/6 or 12IX, on December 1. Personal property taxes remaining unpaid on May 16 are deemed to be delinquent and a penalty of 8% attaches to the unpaid tax. ..However, personal property owned by a tax-exempt entity, but which is treated as taxable byvirtue of a lease agreement; is subject to the same delinquent property tax penalties as real property.. On the first business day of January of the year following collection all delinquencies are subject to an additional 2% penalty, and those delinquencies outstanding as of February 15 are filed for a tax.. lien judgmentwith the district court. By March.20 the county auditor files a publication of legal action and a mailing notice of action to delinquent parties. Those property interests not responding to this notice haveJudgment entered for the amount of the delinquency and associated penalties: The amount of the judgment is subject to a variable interest -determined annually by the Department of Revenue, and equal to the adjusted prime rate charged by banks, but in no event is the rate less than 10% or more than 14%. Property owners subject to a tax. lien judgment generally have five years (5) in the case of all property located outside of cities or in the case of residential Homestead, agricultural homestead and seasonal residential recreational property located within cities or three (3) years with respect to other types of property to redeem the property. After expiration of the redemptiorn period., unredeemed properties are declared tax forfeit with title held in trust by the State.of Minnesota for the.respective taxing districts.. The county auditor, or equivalent thereof, then sells those properties not claimed for a public purpose at auction.. The net proceeds of the sale are first dedicated to the satisfaction of outstanding special assessments on the parcel, with any remaining balance in most cases being divided on the following basis: county. - 40%; Township or city- 20 /o; and school district - 40%. Property Tax Credits (Chapter 273,. Minnesota Statutes) In addition to adjusting the taxable value for various property types; primary elements of Minnesota's property tax relief system are': property tax levy reduction aids; the renter's.credit, which relates property.taxes to income: and provides relief on. a sliding income scale, and targeted tax.relief, which is aimed primarily at easing the effect of significant tax increases. The circuit breaker credit and targeted credits are reimbursed to the taxpayer upon application by the taxpayer. Property tax levy reduction aid includes educational aids, Jocal governmental: aid, equalization aid, county program aid. and disparity reduction aid, Debt Limitations All Minnesota municipalities (county, cities, townships and school districts) are: subject. to statutory "net debt" limitations. under the provisions of Minnesota Statutes, Section 475;53. Net debt is defined as. the amount remaining after deducting from gross debt the amount of current`revenues which are appkablewith in the current fiscal year to the payment of any debt arid the aggregation of the principal of the following: Obligations issued for improvements which are payable wholly or partially from the proceeds of special assessments levied upon benefited property. 65 2.. Warrants or orders having no definite or fixed maturity. 3. Obligations payable wholly from the.income from revenue producing conveniences. 4. Obligations issued to create or maintain a. permanent. improvement revolving fund. .5. Obligations issued for the acquisition and betterment of public waterworks systems and public lighting, heating or power systems, and any combination thereof, or for any.other public convenience from which revenue is or may be derived. 6. Certain debt service loans and capital loans made to school districts.. 7. Certain obligations to. repay loans. $, ❑bligations.specifically excluded under the provision of law authorizing their issuance. 9... Certain obligations to pay pension fund liabilities. 1 Q: Debt service funds for the payment of principal and interest on ❑bligations other than those . described above. Levies for General Obligation Debt (Sections 475.61. and 475.74, Minnesota Statutes) Any municipality which issues general obligation debt m.ust, at the time of issuance, certify levies to the county auditor of the county(ies) within which the municipality is situated. Such levies shall be in an amount that if collected in full will, together with estimates. of other revenues pledged for payment of the obligations; produce at least five percent in excess of the amount needed to pay principal and interest when due. Notwithstanding any other limitations upon. the ability of a taxing unit to levy taxes, its ability to levy taxes for a deficiency in. prior levies for payment of general obligation indebtedness is without limitation as to rate or arnount, Metropolitan Revenue Distribution (Chapter 473F, Minnesota Statutes) "Fiscal Disparities Law" The Charles R. Weaver Metropolitan Revenue Distribution Act, more commonly know as "Fiscal Disparities" was first implemented for taxes.payabie in 1.975. Forty percent of the increase in corn mercial-industrial (including public utility and railroad) net tax capacity valuation since 1071 in each assessment district in the Minneapolis/St. Paul seven -county metropolitan area (Anoka, Carver, Dakota, excluding the City of Northfield, Hennepin., Ramsey, Scott, excluding the City of NeW Prague, and Washington Counties) is contributed to an area -wide tax. base. A distribution index, based on the factors of population and real property market value .per capita, is employed in determining what proportion of the net tax capacity value in the area -wide tax base shall be. distributed back to each assessment district. STATUTORY FORMULAE CONVERSION OF ESTIMATED MARKET VALUE (EMV) TO NET TAX CAPACITY FOR MAJOR PROPERTY CLASSIFICATIONS General 2001 Net Tax Capacity Classification Est. Mkt. Value % of EMV RESIDENTIAL: Homestead First $76,000 1,00% Over $76,000 1.65% Non -Homestead First $76,000 1.20% Over $76,000 1,65% AGRICULTURAL LAND: Homestead First $115,000 0.35% $115,000-$600,000 0.80% Over $600,000 1.20% Non -Homestead 100% of EMV 1.00% COMMERCIAL 1 { 4DUSTRIAL First $150,000 2.40% Over $150,000 3A0% 2002--2020 Net Tax CapacitV Est. Mkt. Value % of EMV First $500,000 1.00% Over $500,000 1.25% First $500,000 1.00% Over $500,000 1.25% First $600,000 0.55% Over $600,000 1.00% 100% of EMV 1,00% First $150,000 1.50% Over $150,000 2.00% C[TY PROPERTY TAXES (no change in ESTIMATED market value) $2 ,500 52 ?1275 S2.319 , $2.000 S1 351 1 5182.W ?85 515$'�1.56 $141fi30�3A4 419 I $1,500 51.2A 32 $1.000 5��59335952597G 597�101 { �. 4 5665�i95 I p 5519 S501$5115521 f $5005357537 I R0 $150.0001$126.260 $250.000.$235260 $350,0001$344.260 $450,0W/$450,000 $550:0001$550.ow TAXABLE MARKET VALUE MACTUAL 2015 !ACTUAL 2016 OACTUAL 2017 aACTUAL 201E OACT UAL 2019 ACTUAL 2020 67 CITY PROPERTY TAXES (9 4% Inc.rease in ESTIMATED market value) 53.297 $3.500 s2 587 $3.000 52495 52.833. $2 509 $2.500 St.982 $1.979 521'16 s$2.000 S1699 51.65 j 51 y58 51.5255�.56 1 St 04551.0745$1.wo 51.32 R$1.000 5753 5693 5566 5588 $644 $500 $372 I I $D $140.712 $234.520 $328,328 $422,136 $515.944 TAXABLE FAARKET VALUE �- RACPUAL tots 6ACTUAL 2017 RACTUAL 2018 VACTUAL 2019 ACTUAL 2020 CITY OF GEM LAKE 11/15/2016 11/21/2017 11/20/2018 12/17/2019 PROPERTY TAX CHANGES 2017 2018 2019 2020 Final Final Final Final Levy Levy Levy Levy GENRAL LEVY 363,294 369,252 395,988 451,088 DEBT LEVY GENERAL DEBT LEVY 0 0 0 0 CAPITAL IMPROV. PLAN BONDS 75,987 84,399 77,989 76,918 2016IMPROVEMENT BONDS 0 0 0 0 2018 IMPROVEMENT BONDS 0 0 612 3,792 TOTAL DEBT LEVY 75,987 84,399 78,601 80,710 TOTAL PROPERTY TAX LEVY 439,281 453,651 474,689 531,798 LESS: F ISCAL D [SPAR IT IE S 11,858 9,953 11,858 14,179 NET PROPERTY TAXES 427,423 443,698 462,731 517,619 % CHANGE 48,07% -11.98% -0.20% -8.32% TAX CAPAC rrY 1,052,436 1,128,008 1,143,753 1,255,541 TAX RATE 40.613% 39.335% 40.457% 41,227% MEDIAN VALUE HOME 246,900 262,850 283,800 310,600 TAXABLE MEDIAN VALUE HOME 231,519 246,034 2655,098 289,486 TAXABLE TAX CAPACITY 2,315 2,460 2,651 2,895 CRY TAXES $940.26 $967,76 $1,072.51 $1,193,46 m CITY OF GEM.LAKE, MN City Hall - 42.00 Otter Lake Road == _ Gem Lake, MN 55110 — RESOLUTION NO, 2019-16 17 DECE'MBER 2019 A. RESOLUTION .ADOPTING THE FINAL GENERAL FUND BUDGET AND FINAL AMOUNT TO .BE RAISED BY PROPERTY TAXATION FOR THE. YEAR 2020 WHEREAS, the City Treasurer has presented a TOTAL (Proposed) Budget of $519,138.00 which. includes a General Tax levy of $451,089.00 and .a Debt Tax Levy of $81.835.00 for fiscal and calendar year .2020 based upon bast. estimates of costs for running the City of Gem .Lake: in 2020, and WHEREAS, the City Council did review, on December 17, 20191 the TOTAL Budget and. Tax Levy for 2020 including all revisions thereto as:of the date. first written. NOW, THEREFORE BE. IT RESOLVED, that.the City Council of the City of Clem. Lake does formally .adapt the2.020 Final General Fund Budget of $51 g,1.38.00 and the Final Property Tax Levy of $531,798.00 whichincludes a General Tax Levy of $451,088:00 and a Debt Levy of $80,710.00 for :2020 as prepared by the City Treasurer and amended. by the City Council, BE IT I{ URTHER RESOLVED that the City Clerk is charged with Certifying.said Tax. and Debt Levy to Ramsey County Property Taxation and other government bodies for whom this information is required. The..foregoing Resolution was offered by Councilmernber Lindner and. was supported by Councilmember Artig�Swomley and was declared adopted based upon the following voter E l UZPEN Vote I Yes Attest CACIOI'PO LiNnNER KUNY ARTIG- SWOMLEY Yes I Absent. I, Gloria Tessier, the duly qualified City Clerk for the City of Gem Lake, County of Ramsey,. State of Minnesota; do .hereby certify that the foregoing; Resolution is a true and accurate representation of action taken by the City Council of the City of Gem Lake on the.. date f rst y4itten. -' 17 D..EC'EMBEfR 201 y RIA TESSIER, City Cle Look for us.ott the World Wide Web nt gentlakemn,org GLOSSARY OF TERMS ACCOUNT: A term used to identify an individual asset,:.liadility; expenditure control,revenue: control, or fund balance. ACCOUNTS PAYABLE: Amounts owed to. others for goods or services received. ACCOUNTS RECEIVABLE- Amounts due from others for goods furnished or services. rendered, ACCOUNTING SYSTEM.: The total set of records and procedures. whchare.used to record, classify and report information on. fInandial status and operations of an entity. ACCRUAL BASIS OF ACCOUNTING: The method of accounting under which revenues are recorded when they are earned and expenditures are recorded when goods.and services are.received. ACTIVITY: A specific and distinguishableline of work performed by one or more ❑rgani±ational components of a governmental unit, for the purpose of. accomplishing a function. for which the governmental unit is responsible. For example "Code.Enforcement is. an activity.perforrned in the discharge of the ''Public Safety" function. ADOPTION: The formal action taken by the Town Board. to authorize or approve the budget, AD VALOREM: In proportion to value. A basis for levying taxes upon property. AGENCY FUND: A fund consisting of resources received and held by the governmental unit as an agent for others or other funds of the governmental unit. APPROPRIATION: An authorization granted by a legislative body to make expenditures and to incur obligations. for specific purposes. An appropriation is limited in amount to the..time it may be expended. ASSESSED VALUATION: Value placed upon real estate or other. property as a basis for levying taxes. ASSESSMENTS: Charges made to parties for.actual services or benefits received.. ASSETS: Property owned by a. governmental unit, which has a monetary value. AUDIT: The examination of documents, records, reports, systems of internal control, accounting and financial procedures, and other evidence forone or more. of the following. purposes: (a) To ascertain whether the statements prepared from the.accounts present fairly the financial.position and the results offfinancial opermions of the constituent funds and balanced account groups of the governmental unit in accordance with generally accepted accounting principals applicable to governmental units and on a basis consistent with that of the preceding year. (b) To determine the propriety, legality and mathematical accuracy of a. governmental units financial transactions, (c). To ascertain whether all financial transactions: have been properly recorded. (d) To ascertain the. stewardship of public officials who handle and are responsible for the financial resources of a governmental unit. 70 BALANCED BUDGET: A budget in which estimated revenues, including. operating transfers from other funds equals estimated expenditures, including operating transfers to other funds. A balanced budget would have no effect an fund balance/fund equity. The Township's policies require the General Fund budget to be balanced. BOND: A written:pronnise, generally.under seal., to pay a specified sum of money,:called the face value or principal amount, at fixed time in the future; called the date of maturity, and carrying interest at. a fixed rate, usually payable periodically. BONDED INDEBTEDNESS: Outstanding debt by issues.of bonds, which are repaid by ad valorem or other revenue: BUDGET: A plan of financial operation. embodying an estimate of proposed expenditures for a given period and the proposed means of financing them. BUDGET DOCUMENT: The official writterl statement prepared by the C lerk(Treasu rer and Finance Officer of the Township which presents the proposed budget -to the: Town .Board. BUDGET BODY MESSAGE: A general. discussion .of the proposed budget presented in writing as a part of the budget document. The budget message explains principal budget.issues against the background of financial experience in recent years and presents rebornmendations made by the ClerklTreasurer. BUDGET CALENDAR: The schedule of key dates, which a government follows in the preparation and adoption of the budget. BUDGETARY CONTROL: The control or management of a governmental unit or enterprise in accordance with an approved budget for the purpose of keeping expenditures within the limitation of available appropriations and available revenues. CAPITAL ASSETS: Assets with a value of $1,000 or more and a useful life -of 3 years or longer. CAPITAL EXPENDITURE: Assets with an initial, individuai cost of mare than $1,000 and an estimated useful life in excess of three years. CAPITAL IMPROVEMENT BUDGET: A plan of proposed capital expenditures and a means of financing them. The capital budget is enacted as part of the.complete annual budget. CAPITAL PROGRAM: A plan for capital expenditures to be incurred each year over a fixed period of years to meet capital needs arising from the ions -terra work program or otherwise. It sets forth each project or other contemplated expenditure in which the government is to.have a part and speclfes the full resources estimated to be avaifable to finance. the projected expenditures. CAPITAL PROJECTS FUNDS: To account for financial resources to be used for the acquisition or construction of major capital facilities. CASH BASIS: The method of accounting.under which revenues are recorded when received `in cash and expenditures are recorded when paid. CERTIFIED LEVY: Total tax levy of a jurisdiction, which is certified to the County Auditor. CHARGES FOR SERVICES: Charges for current services rendered. 71 CHART OF ACCOUNTS: The classification system used by a government.entity to organize the accounting for various funds. CONSUMER PRICE INDEX (CPI): A statistical description of price ieveis.provided by the U.& Department of Labor_ The index is used as a.measure: of the increase in thecost of living (Le., economic inflation). CONTINGENCY: Budget for expenditures which cannot be placed in departmental budgets, primarily due to uncertainty about the level or timing of expenditures when the budgets adopted. The contingency also serves as a. hedge against shortfalls in revenues or unexpected expenditures. CURRENT: A term which, applied to budgeting and accounting, designates the operations of the present fiscal period as. opposed to pastor future periods. DEBT: An obligation resulting from the borrowing of money or from the purchase of goods and services. DEBTLIMIT: The maximum amount of gross or net debt, which is legally permitted. DEBT MARGIN: The amount of available debt, which may be issued by a governmental unit before reaching its.debt limit, DEBT SERVICE FUNDS: To account for the accumulation of resources for payment of general long-term debt. DEPARTMENT: Basic. organ izationai unit of government, responsible for carrying out related functions_ DEPRECIATION: Expiration .in the service: life. of capital assets attributabie to wear and. tear,. deterioration, action of the physical elements,. inadequacy.or obsolescence. DISTINGUISHED BUDGET PRESENTATION AWARDS PROGRAM: A. voluntary awards program administered by the Government Finance Officers Association to encourage governments to prepare effective. b udget documents. EFFECTIVE BUYING. INCOME (EBI): A statistical measure of buying power of an area or group of individ uals. ENTERPRISE FUNDS: To account for operations that are financed and operated in a manner similar to a private:business enterprises, where the intent of the governing body is that the cost of providing services are to be recovered primarily.on a user -charge basis to the general public. ESTIMATED MARKET VALUE: Represents the selling price of a: property if it were on the market. Estimated market value is converted to tax capacity before property taxes are levied. EXPENDITURE: Whereaccounts are kept on.the accrual or modified accrual basis of accounting; the cost of goods received or services.. rendered whether cash payment have been made or not. Where accounts are kept on a cash .basis, expenditures are recognized only when the cash payments for the above purposes are made, FINES: Revenues from penalties imposed for violation of laws or regulations. 72 FISCAL DISPARITIES: A Minnesota law enacted in 1975 which:provides for the.pgofing of 40 percent of all new commercial and industrial property valuation in the seven county metropolitan area and then redistributed. to taxing jurisdictions according to specific criteria. FISCAL POLICY: A government's policies with respectto revenues, spending, and debt: management as these relate to government services, programs and capital investment. .Fiscal Policy provides an agreed=upon set of principles for the planning and programming of budgets and their funding. FISCAL YEAR: The budget and accounting year that beg ins .on the first day of January and ends on the last day of December of each year, FIXED ASSETS: Assets. of a longterm character which are intended. to continue to. be held or used, such as land, buildings, machinery; furniture, and other equipment. FULL TIME EQUIVALENT (FTE): The number.of employee hours (2,680) needed to be equal.to one full time employee. Several part time employees maybe combined to make one full time equivalent. FUNCTION: A group of related activities aimed at accomplishing: a major service or regulatory program for which the government unit is responsible. FUND: An independent fiscal and accounting entity with a self-balancing.set of accounts recording cash and/or other resources together with all related liabilities, obligations, reserves; and equities.. which are segregated for the purpose of carrying on specific activities or attaining certain objectives. FUND BALANCE: The difference between fund's assets and fund liabilities (the equity) in r;..: governmental .funds.. FUN 0 BALANCE —.ASSIGNED: Segregation of.a portion of fund balance:.to indicate the government's intent. to use the resources for specific purposes where. the specific: purposes are identified .by either the government's highest level of decision -making authority ore body or official that has been delegated the authority to do so by the governing body. FUND BALANCE— COMMITTED: Segregation of a portion of fund balance that represents resources whose: use is subject to a legally binding constraint.that is imposed by the government itself at its highest level of decision-making.authority and that remains legally binding unless removed in the same manner. FUND BALANCE — NON SPENDABLE: Segregation of a portion of fund balance to indicate that the. amount cannot be:spent because the resources are not in spendable form, such as inventories or prepaid .items. FUND BALANCE — RESTRICTED: Segregation of a portion of fund balance that represents resources whose use. is subject to externally enforceable constraints. FUND.BALANCE — UNASSIGNED: The difference between the total'fund balance in a.governmental furid .and its nonspendable, restricted; comrnitted, and assigned components. Only the general fund may report positive amounts of unassigned fund balance. GENERAL FUND: Accounts for the. general. operation of the Township and all `financial resources except those to be accounted for in another fund. 73 GENERAL GOVERNMENT: Expenditures, which represents a set of accounts, to which are charged the. expenditures for operating the Township. GENERAL OBLIGATION BONDS: When a government pledgesits: full faith and. credit to the repayment of the bonds it issues, than those bonds are general obligation (G0) bonds.. GOAL: A statement of broad direction, purpose or intent based on the need of a community. A goal.is.general and timeless; that is, it is not concerned with a specific achievement in a .gi.ven period. GOVERNMENTAL ACCOUNTING: The composite of analyzing, recording, summarizing; reporting,. and interpreting the financial transactions of governmental units and agencies. GOVERNMENTAL FUND TYPES: Funds used to account for the acquisition, use. and balances of expendable financial resources and th:.e related current liabilities - except those accounted for in proprietary funds and fiduciary funds. In. essence, these.funds,are accounting segregation of financial resources. Under current GAAP, there. are four governmental fund types::general, .special revenue, debt service and capital projects. GRANT: A contribution of assets by one governmental uhit or other organization to another: Grants are usually made for specified purposes. HOMESTEAD AND AGRICULTURAL CREDIT (HACA): A form of state paid property tax. relief for farm property and owner occupied homes. IMPROVEMENT BONDS: Bonds payable from the proceeds of special. assessments from properties benefiting from an improvement. IMPROVEMENTS: Buildings, other structures, acid otherattachments or annexations toland which are intended to remain so attached. or annexed, such as -sidewalks, trees, drains, and sewers. INFLOWIINFILTRATION tlJlj: The..term used to describe clean water entering into the sanitary sewer system. INTERFUND TRANSFERS: Amounts transferred from one fund to another. INFRASTRUCTURE: Assets which are immovable and of value only to the governmental unit (i.e. roads, gutters, sewer lines). INTERGOVERNMENTAL REVENUES: Revenues. from other governments in the form of grants, entitlement, or shared revenues. INVESTMENTS: Securities held for the production of income in the form of interest. LEVY: (Verb) To impose taxes, special assessments, or service. charges for the support of governmental activities, (Noun).The total amount of taxes special assessments, or service.charges imposed by a governmental unit.. LICENSES: Revenues received from the sale of business. and non -business licenses. LIMITED MARKET VALUE: The .amount the market. value of a property can increase from. one Year to. the next. for calcu lating property taxes. The limited market value system was. phased -out by the State of Minnesota; 74 LINE ITEM: A specific item or group of similar items defined by detail in a unique:account in the financial records. LOCAL. GOVERNMENT AID (LGA): Intergovernmental revenue from the state to .municipalities to help fund general expenditures, LONG-TERM DEBT: ©ebtwith a maturity of more than one year after the date of issuance. MAINTENANCE: The upkeep of physical properties in condition for use or occupancy.. MARKET VALUE EXCLUSION {MVE): A portion of a property's market value that is not included%in the property tax calculation based on a formula. set by the State of Minnesota. This exclusion reduces the taxable market value. MARKET VALUE HOMESTEAD CREDIT (mwq: State paid property tax reduction on owner occupied homes based on the properties market value.. MISCELLANEOUS: Revenues or expenditures not classified in any other revenue or expenditure category. MODIFIED ACCRUAL BASIS: The basis of accounting under which expenditures other than accrued interest on general long-term debt are recorded at the time liabilities are incurred. and revenues are. recorded.when: received in cash except for material .andlor available revenues, which should be accrued to reflect properly the tax levied and revenue earned, NET POSITION GENERAL GOVERNMENT: The difference between general government asset and liabilityaccounts reported in the government -wide financial statements. OBJECT OF EXPENDITURE: Expenditure classifications based upon the types or categories of goods :and.services purchased.. OBJECTIVE: Desired output oriented accomplishments; which can be measured and achieved within.a given time frame.. OPERATING BUDGET: A plan of financial operation embodying an estimate of proposed expenditures for the calendar yearand the proposed means of financing them. OPERATING EXPENSE: The cost for personnel, material and equipment required for a .department. to function. OPERATING REVENUE: Funds that.the government receives as income to pay for ongoing operations. Operating revenues are used to pay for day-to=day services.. OPERATING TRANSFERS: Amounts transferred from one fund to another, shown as.expenditure in the originating fund and revenue in the.receiving fund. ORDINANCE: A formal legislative enactment:by the Town Board, PAY-AS-YOU-GO BASIS: A term used to describe a financial policy by which capital outlays are financed from current revenues rather than through borrowing. 75 PERFORMANCE MEASURE See Service Levels. PERSONAL -SERVICES: Expendituresfor salaries, wages,. and .fringe benefits of..ernployees. PROGRAM: A group of related activities performed by one.or more organizational units for the purpose of accomplishing:.a function for which the governmental unit is responsible. PROJECT: A plan. of work, job assignment, or task, PROPRIETARY ACCOUNTS: Those accounts which show actual financial position and. operation, such. as actual %assets,. liabilities, reserves,, fund balances, revenues; and .expenditures, as distinguished from budgetary accounts. PUBLIC SAFETY: To account for expenditures related to the protection of persons and property. PUBLIC WORKS: To account for expenditures. for themaintenance of Township property and infrastructure. PURPOSE: A broad statement of the. goals, in terms of meeting public service needs, that a. department is organized to meet. REFUNDING BONDS: Bonds issued to retire ponds already outstanding. REIMBURSEMENT: Cash or other assets received as a repayment. of the. cost of worm or services performed or of other expenditures made for or on behalf of another governmental unit or department or for an individual, firm, or corporation. RESERVE: An account which records @ portion of the fund balance which must be segregated for some future use and.which is, therefore, not available for further appropriation or expenditure: RESOLUTION: A special or ternpora.ry order of a legislative body; an order of a legislative body requiring. less Legal formality than an ordinance or statute. RESOURCES: The actual assets .of a governmental unit, such as cash, plus. contingent assets such as estimated revenues. applying to the current fiscal year not accrued or.collected, and bonds authorized and not issued. REVENUEN The term designates an increase. to a funds assets which:.1} does not.in.crease a lialaility; 2) does not represent a repayment of an expenditure already made; 3) does not represent a :cancellation of certain liabilities; and 4) does not represent an increase 1n contributed capital. REVENUE BOND:. A bond that is backed by a particular revenue. source such as water user fees.. SERVICE LEVELS: Data to determine haw effective or efficient a program is. in achieving its objective SPECIAL ASSESSMENT: A.compulsory levy made by a local. government against certain properties: to defray part or all of the cost of a specific improvement or service which is presumed to be of general benefit to the public and of special benefit to such properties. SPECIAL REVENUE FUND: To account.for revenue'derived from specific revenue.sources that are legally restricted for specific purposes. 76 SY: Abbreviation for square yard, which is how sealcoating and. street overlay projects are measured TAXABLE MARKET VALUE: That portion of a property's market value that is used. to calculate property taxes. TAX CAPACITY` An amount determined by a percentage of`a property's market value, .which. is than applied to the tax rates of taxing jurisdictions affecting the property to determine the amount of property%taxes owed. The current tax.: rates and .pm erty.classifications can. be found on page 1.35, TAX CAPACITY RATE: Tax rateapplied to. tax capacity to generate::property tax revenue: The rate is obtained by dividing: the property tax. levy by the available tax capacity. TAX CLASSIFICATION RATE: Rate at which estimated market values are converted into the property.tax.base. The classification rates are assigned to properties depending on their type. (residential, commercial, farm,. etc.) arid, in sorn6cases there are two tiers of classification rates, with the: rate increasing as the 'estimated market values .increases: TAX INCREMENT FINANCING (TIF): Financing tool originally intended to combat severe blight in areas, which would n4t,be redeveloped "but for" the. availability of government subsidies. derived from locally generated property tax revenues. TALC LEVY: The total amount to be raised by general property taxes for the purpose stated in the. resolution certified to the county.auditor, TAX RATE: The amount.applie.d to tax capacity to determine the taxes generated by the property, TAXES: Compulsory charges levied by a. governmental unit for the purpose: of financing services performed for the common benefit. TRUST.AND AGENCY. FUNDS: Funds used to.accaunt for assets held by a government in a trust capacity or as an agent for individuals, private organizations, other governments andlor other funds: TRUST FUND.: A fund.con sisting of resources received and held by the governmental unit as trustee,.to be expended or invested in accordance with the conditions..of the trust. UNBALANCED BUDGET: A. budget which undesignated.fund balance or reserves are used :in order to balance estimated revenues to estimated expenditures or expenses, UNRESERVED FUND BALANCE: The portion of a fund's balance that is not restricted for a specific purpose and is available for general appropriation. USER FEES: The payment of a charge for direct receipt of a public service by the.party benefiting from the service, WORKLOAD INDICATOR: A unit of workto be done, 77 ACRONYMS ACS Animal Control Services. CAFR Comprehensive.Annual Financial Report CD Certificate. of Deposit CI P Capital I rnprovernent Plan CID Commercial Paper CPI Consumer Price Index HACA Homestead and Agricultural Credit Aid EBI. Effective Buying income EDA Economic. Development Authority EMV Estimated Market Value FHLB Federal Home Loan Bank FNMA Federal National Mortgage Association FTE Full Time Equivalent GAAP Generally Accepted Accounting Principals GASB Governmental Accountirig Standards Board GFOA Government Finance Officer's Association GO General .Obligation Inflow/Infiltration LGA Local Government Aid MCES Metropolitan Council. Environmental Services MVE Market Value Exclusion MVHC Market Value Homestead Credit SAC Sewer Availability Charge SY Square.Yard T"IF Tax Increment Financing TVA Tennessee Valley Authority VLAWMO Vadnais Lake Area Water Management Organization WAC Water Availabiiify Charge WBLC❑ White Bear Cake. Conservation District 78