HomeMy WebLinkAbout2020 08-18 CC PACKETCity of -Gera Lake; Minnesota
City Council Meeting - A,ugust.18,.2020
CaII To Ordd"er of*Cit jr CounciiMeeting
.By. Mayor-Artig Swoxnley at 7 _.pzL-
Call.0 Roll
Artlg ;Swomley _ Cacioppo Kuny — Lindner ^ .
Others in Attendance: Sign-up Sheet
Approval of City Council Minutes and
Agenda
• City Council Agenda for this meeting (Accept Agenda)
• Approve the minutes1rom Julry �1, 2020
Committee Reports
None
Old Business
• Newsletter Ideas
Public Hearing
.None
New Business
• Approve preliminary budget- Tom Kelly, Finance Director
• 2na Quarter Financial Report - Approval - Totn.Keliy, Finance Director.
• Potential RFP. - Financial Audit
• ]Filing vacancy on Council
MS4. Report - Emily Jennings; S.B.H.
• Deer hunting ordinance discussion
• Initial discussion of HoffmanRoad.Repa3r.op#ons/Storm sewer fund.
Mayor Bob's Bench engineering/options update.
• Election update
• Sanitary Sewer Manhole Inspections
• . Tirializing. Developers agreement -- Gem Lake Villas -Justin Gese, S.E.H.
• Clairns
• Monthly Financial Reports
• Presentations frorn .the public 2 minutes maximum presentation
• Open Items for the Council Members to bring -up.
Future Council Meetings
• Workshop. Meeting -September 14,*2020, cancelled.
• Next City Council Meeting September, 15, -at-7:00 P.M.
AdIburninuit
• The meeting AdlouMed at
City of Gem Lake
.City Council Meeting — July 21, 2620
Meeting Minutes
Acting Mayor Artig-5womley coiled the meeting to.order at 7.00 p.m. Councilmembers Cacioppo (remote
telephone call attendance, quarantine due to Covid 1) , Kuny and Lindnerwere. present. City Attorney Patrick
Kelly and,lustin.Gese; City.Engineer. Other attending/residents/business owners: Laurel Amlee, John
13irkeland, Don Cummings, Paul Emeott, Bill and Judy John, Dan Mader and Barb Major and seven others who
did not sign in..
J uly 21 2020 Agenda
A motion was made by.Councilmember Kuny, seconded by Councilmember Lindner to approve the
agenda with the approval of.a mask policy and COVID relief discussion. Voice vote taken, all voted yes,
motion passes. Agenda approved.
Minutes
A motion was made by Councilmember Lindner, seconded by Councilmember Kuny to approve the June
161 City Council minutes. Voice vote taken, all voted yes, motion passes, minutes approved.
Committee Reports — Planning Commission
No report.
Old Business
Newsletter —.Next issue of Gem Lake News will be published around September 1- September 15, 2020
items will include draft 2021 budget,.elections,:Rush Line, and MS4.
New Business
Resolution 2020-011
CounclI discussed adopting a policy for mistakes in utility billing. M inn esota, Statute 541.05 allows cities.
to collect up to six years of past.charges for a mistake inutility billing. Currently the city has a resident
that was not. billed because of changeover from Gem. Lake billing to White Bear Township billing.and
then backto Gem Lake billing. Council agreed to charge the resident for three years in arrears and allow
them three years to.stay current: A motion was made by Councilmember Lindner, seconded by
Councilmember Kuny to approve Resolution 2020-0011; Mistakes in Utility Billing. Voice vote taken, all
voted yes, motion passes. Resolution approved.
City Sewer Connection yCy KX Scheuneman Road
Bill John, 4015 Scheuneman Road, appeared to discuss .why his property was not hooked up to the.city
sewer. All residents on Scheuneman Road. were required to hook up to the city sewer.within 10 years
after the city sewer was available. Sewer was installed on Scheuneman Road in 2004. After a brief
discussion, which.Mr. John stated that 2 years prior to the city sewer being installed he had to install a
new septic, system for his property, he said he was told by the former Mayor that city sewer was never
going to be installed on Scheuneman Road. ..Council agreed to allow.Mr. John to continue to use his
septic system. until December 31, 2025. if the home sells prior to December 31, 2025, the property will
be required to be hooked up to the city sewer. This arrangement assumes the septic system is currently in
t working order.
City of Genf Lake City Council meeting minutes July 21, 2020 Page 1
A motion was made by Councilmember Linder; seconded by Councilmember Kunyto approve the.
Addendum Contract for Arbitrage Monitoring Services. Voice vote taken, all voted yes. Motion passes.
2020/2021 Budget Overview
Tom Kelly, fina nce. dl rector, presented an overview of the 2020/2021 budget. Discussed the park acid
trail funds, sewer and water fund, road improvements and the park bench fund. The council authorized
a motion. brought. forth by Councilmember Lindner, seconded by Councilmember Kunyfor am an hole
inspection budget. Voice vote taken, all voted yes, adding this item to the budget.
Scholarship Discussion
The charitable gambling funds are not increasing as fast as: we anticipated therefore the council agreed.
to extend the deadline of scholarship award to October 31, 2020..A motion was made by
Councilmember Lindner, seconded by Counciimember Kuny to extend the original motion from the May
19, 2020, City Council meeting from September 1, 2020,to.October 31, 2020. Voice. vote taken,.a.lI yes,
motion passes.
Mask Policy
The Council introduced a temporary face mask policy requiring those who enter indoor public spaces in
Gem Lake wear a mask. Exceptions are children under 2 and those with a medical condition that would
make wearing a mask difficult or impassible. A motion was made by Councilmember Lindner, seconded
.by Councilmember Kunyto approve the Mask Policy. Voice vote taken, all voted yes, motion. passes.
Election Discussion
The city has three open positions for city council and the Mayor's position forthe upcoming election,
Mayor Ardg-Swomley's former position as councilmember is currently available to be filled
immediately. The application process for her position i" still open and will be appointed at the August,
2020, city council meeting.
Claims
A motion was made by Councilmember Lindner, seconded by.CounciImember Cacioppo to approve the
claims for April, 2020. Voice vote taken, a I[voted. yes. Motion passes, claims approved.
Presentations from the Public
Openitems from the Council Members to Bring l]
Discussion in regard to Hoffman Road, at some point Hoffman Road Kgoing to have be repaired.
Discussed the COVID relief funds of $35,000 available to the City of Gem Lake.. Discussed whether there
would be COVID related expenses from police or fire calls. Councilmember Lindner stated he has hired
an attorney from Kelly and Lemmons, Cityattorney's office, to probate his. late. parent's estate. He
received no reduced fees for this -service.
Next Meetings/Workshop.
City Council, Tuesday, August 18, 2.020, Workshop, August 10, 2020, cancelled.
Adjournment
City of Gem Lake City Council meeting ninutesJuly 21, 2D20 Page 3
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w
0
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F—
IL)0
um, ❑ uy w Lluj w � p � 0.� n ry u. m
f GENERALFUNO REVENUE BUDGET
12117/2019
i ACCT.
2017
2018
2019
ACTUAL
2020
ADOPTED
Sf1812020
ACTUAL
2021
PROPOSED
CHANGE
9 ACCOUNT DESCRIPTION
ACTUAL.
ACTUAL
5353,073
>j3fi2.88i
$359,790.
$440.144
5200j'I95
4437.423
ae
31001 CURRENT
9,323
3,857
0
24,410
3i064 DELINQUENTTAXES
1,418
5,048
10,944
10,944
0.00%
31003 FISCALDISPARRIES
4,378
i774
.7,08.0
0
0
(1871
197
0
0.001A
31004 PENALTIES & INTEREST
378
5379,124
$870;728
5451,088
5225082
5448,397
080°!e
TOTAL PAOPERTYTAXES.
$359,657
tgrkS£S AEEojM
32100 GENERAL BUSINESS LICENSES
32101 ON. .ME LIQUOR LICENSES
32102 OFF SALE LIQUOR LICENSE.
32103 NON•INTOXICATING LIQUOR LICENSES
32104 OTHERPERMITS
32108 TOBACCO LICENSE
32107 CHARITABLE GAMBLING LICENSE
32201 CONTRACTOR LICENSE
32210 BUILDING PERMITS
32211 PLUMBING PERMITS
32212 GASMEATING PERMITS
32213 ELECTRICAL PERMITS
32216 NPOES PERMIT
32218 FIRE MARSHALL INSPECTION FEE
32219 SEPTIC INSPECTION FEE
32235 SEWER CO}iTRACTOR LICENSE
32239 RENTAL LICENSING
32240 ANIMAL CONTROL LICENSE
TOTAL LICENSES & PERMITS
3,200.
1,200
2706
2,200
2,600
2,00D
-9.09%
O.00Y�
7,600
1.200
6,400
5,400
5,8005,400
0
0.00%0
200
0
0
0
0
0:
p
0
0.00%
0
550
1,843
0
1,430
1,000
1.165:
1,200
20.009E
0
0
SOD
am
200
0
•100.00%
500
0
500
SOD
500
500
0.00%
$,16❑
2,000
i,b65
1,206
1,250
1,200
8,006
O.CO%
20,0096
12,115
27.7.16.
62,745
i0,000
7,485
1,540
1,000
-33,33%
1,960
3,27a
7,508
8.013
1.500
2,000
i,200
1,500
-2+
2,420
2,570
377
924
1,100
219
$DO
2TSE
-2717
1,i25
200
706
2;2DD
100
3D❑
100
0.00%
3,958
2,400
5
2;600
0
210
2,500.
2,Co0
0.00%
0.00%
2,321
2.850
21730
2,000
0
50.
60,00•h
3i0
D
150
0
10a
0
1,0DO
400
0,00%
100
600
240
No
i40
310
150
0.001.E
310
$44,327
$0.665
$95.310
530250
423,779
826,800
11.dD°E
T
13
6`OC2.
.0
0
12
a
0.0011.
33401 LGA
i3
13
15,Oo0
0
0
-100.001A
3343D COUNTY GRANTS &AID8
0
1.,
0
0
1,000
0.00%
33601 SCORE GRANT
1,264OD5
2,024.
5,111
.0
4,300
0
0
-i00.00°/
33603 POLICE STATE AID
3,284
7.152
7;674
6,40❑
a
6,000
0.00%
33,302 CABLE TV FRANCHISE FEES
8,908
0
p
0
0
0.00%
33004 OTHER GOVERNMENT AIDS AND GRANT
5,328
0
58,645
$25,300
$12
$7.000
-72.33 °%
TOTAL INT'ERGOV. REVENUES
b18,819
820,304
383
(790)
14l
100
275
50
50.00°A
32220 SURCHARGFJSAC.RETAINAGE
0
0
0
0
O.DD°E
32230 ADMINISTRATIVE CHARGES.
a
AS
1,160
5❑❑
0
200
-60.00%
34105 PLANNING CHARGES
31,622
11i309
9,90E
17,814
4,000
1,523
3,00 0
-25.00°A
34i10 PLAN CHECK FEES.
6,i68.
0
0
0
0
0.00°A
FALSE ALARMS
0
0
0
D
p
0
0.0045
34121 SPECIAL ASSESSMENT SEARCHES
0
0
0
a
0
0.00%
34122 ENGINEERING CHARGES
9,372
21,769
1,
700
700
❑
0
p
0.00%
34t29 ZONING CHARGES
452
5,0
t BBO
0
0
❑
0.00%
34128 CHARGES FOR LEGAL FEES
38
545
200
260
200
0.00%
34132 INVESTMENT ADMINISTRATIVE CHARGE
107
212
0
0
0
0
34i35 CCiiTRACTUALSERVICES
0
0
$52,148
$23.246
$4,800
$2,058
$3,450
28.13%
TOTAL CHARGES FOR SERVICESWMALMI
547,T6B
1.072
1.145
1,769
1.200
59D
1,100
-8.33%
351D0TRAfF1C& OTHER
$t,t45
$1,768
$1200
$594
$1,100
8.33°'•
TDTALFINES&FORFEITS
$1.072Mj�QELLAUkW
888
2,504
1 i;688
2,500
3.671
6,000
100.00%
38210 INTEREST EARNINGS
0
0
0
0
0.00%
3B231 OHAR1TASL1 e GAMBLING CONTRIBUTION
0
0
0
0
0
0.00%
36241 INSURANCE POLICY DIVIDENDS
297
135
❑
154
1,ODO
2
Soo
-50.001A
38200 MISCELLANEOUS
1,736
16,624
325a
p 96B
3,000
518
3,000
0.00%
36400 FACILTFYRENTAL
3,840
p
0
p
0
0.001.E
39200.'�RANSFERSIN
0
$8,760
0
$22,516
810,820
$6.500
S4,181
$9,500
30.T7 %
TOTAL MISCELLANEOUS
TOTAL GENWLFUWRFYENU93
$478197
$5221D0
$518.620
$5t9138
$255692
$485217
�°A .61
CLERk1GENERAL GOVERN14ENT
AEPARTM15 NT 41900
171i 712019
11tlii 860
2017
2016
2019.
2020
8110120
202i
54
ACCT.
ACTUAL
ACTUAL
ACTUAL ADOPTED
ACTUAL PROPOSED
CHANGE
# ACCOUNTOESGRIPTION
�£R5ONIJEL g ER�i
$23,970
$24�871
$28,034
525,610
$14,580
527,e20
7.82% .
160 WAGES 8 SALARIES
d
2 203
D.
0
0
O,OD%
TEMPORARY EMPLOYEES
0
2,605
1,980
2,488
2,Si3
7.82%
130 FiCACOMIBUTIONS
1,868
11491
0
0
p
00046
131 PERA CONTRIELMONS
0
0
0
0
0.
0
O.00%
135, HEALTH INSURANCE
0
0
fl
126.
520
#ii
Sa0
�.85%
15Q WORKER'S COMPENSATION
301
.225
$26,667
$31,170
$26,097
$17,493
$30,233
7:80%
TOTALPERSONNELGERVICES
$28,140
2,031
i,906
1,8$2
2;OOd
1788
0.00%
200 OFFICE SUPPLIES
1,206.
1,319
1,321
1,450
61,-05d
1,060
0.00%
212 POSTAGE
0
0
13.p
0
O.OD%
250 SALES TAX
0
S3,237
$3,225,
$2,983
53,456
S7a6
$3450
0.00%
TOTAL SUPPLIES
PROFESSIONALSERVICES
500
4,300
0
120
3,000
0
iB
3,600
S00
0.00%
6.57%
305 ADMINISTRATION
8O
631
329
700
.0
0
0
O.OD%:
306 PROFESSIONAL SERVICES,
O
0
0
4i3
'l00
375
i00.00%
309 MISCELLANEOUS
29
(107)
0
485.
SDG
064D
SOD
0.O0S:
310 CONFERENCE REGISTRATION FEES
0
.0
.0.
0
0,0MA
320 INTERNET CONNECTION
0
0
606
0
5,096
1,200
863
1 20D
0.0DSS
322 WEB SITE
767
5i
73
0
i50:
0
15O
331 MILEAGE
0
0
0
p
0
0.0696
332 RECORDING SECRETARY
0
4,21E
4,213
5.500
4,359
6,000
9.09%
334 COMPUTER SERVICES3;345
0
0
0
d.00%
360 PRINTING • OTHER
O.
0
1,040
G
479
19DD
0
pDD
-20.00%
351 LEGAL NOTICES
B59
11731
2,4W
1,647
2.500
630
2,600
0.00%
S52 NEWSLETTEPiPUBLIC RELATIONS
1;091
3,500
1,8.18
3,000
-14.2996
351 GENERAL LIABILITY INSURANCE
1,368
1,030
100
94
700.
0.00%
363 WEHICLEINSURANCE
75
O
37
150
(75)
.150
.150
0.00%
365 PUBLIC OFFICIALS LL4BILM INSURANCE
139
0,500
4,7Y8
9,500
0.00PA
384 RECYCLING GOLL£CTION
7.982
SO0,104
Q
0
0
0
0.0076
434 VLAWMO
0
601.
D
232
ei4
i,000
421
SOD
20.00°b
435 LMC
175
0
0
400
i94
ADO
O.OD%
438 RCLLG
0
.
0
50
p
50
O.pOYe
44D ODES.&SUBSCRIPTIONS
0
0
0
0
0.cvA
450 CWiRITABI.EGAPABLINGDISTRIBUTIONS
0
0
$79,018
329,350
$13,288
$26,850
-1.704:
TOTAL OTHER SERVICES & CHARGES
$21,518
518,345
f:APITAL OUTLAY
670 FURNITURE & OFFICE FOUIPMENT
0
0
5!
0
0
0
p
0
0
0.00%
0.0D9i
$80 OTHER ERUIpMENT1 MPROVEMENTS
0
0
0
$5,493
$0
SD
SD
0.00y6
.TOTAL CAPTAL OUTLAY
AID
SO
TOTAL CLEFIIVGENERALGOVERNMENT
$308955
.548.157
$5SA62
$60,697
$3i,677
$0,533
2,69%
LEGAL SERVICES
DEPARTMENT 41600
1211712019
110J1800
2017
2018
2018
2020
8116120
2021
ACCT.
ACTUAL
ACTUAL
ACTUAL
ADOPTED
ACTUAL
PROPOSED
CHANGE
9
ACCOUNT DESCRIPTION
r
$0
$0
$0
$0
0.00°,L
3G0
PROFESSIONAL SERVICES
90
4B7
87
4,00D
85
3,000
303
PROSECUTION
4,598
1,29b
23,880
23,960
30,000
11,419
b0,040
33,33%
33.33%
304
LEGAL SERVICES
13,736
12,527
70
8,000
0
5,000
-37.50°A
305
LEGAL SERVICES -LAND ISSUES
6,976
309
MISCELLANEOUS
0
0
0
0
0
0
0.00%
317
LEGAL -ANNEXATION
p
2,290
$39,971
0
$24.517
$42.000
$11,604
54Q000
14.29'A
TOTAL OTHER SERVICES & CHARGES
$25,309
TOTAL LEGAL SERVICES
$25,309
$39971
$24,517
$42 000
$11.504
S4B4O00
1429%
PLANNING &ZONING
DEPARTMENT 41910
t21t712019
1/011900
2017
2018
2019
2020
6116120
2021
°A
ACCT.
#
ACCOUNT DESCRIPTION
ACTUAL
ACTUAL
ACTUAL
ADOPTED
ACTUAL
PROPOSED
CHANGE
30.0
PROFESSIONAL SERVICES
30
$779:
$0
$4
b0
3,500
0.00
0.00%
3as
ADMINISTRATION
152t
9,151
0
28,416
3,500
22,000
0
4,069
20,050
302
ENGINEERING SERVICES
20.723
89,444
60
`60
0.00%
0•00%
309
WSCELLANEOUS
0
0
463
0
Z443
600
169
160
750
50.0ch
3.15
ZONING ADMINISTRATION
0
0
D
0
0.00°,b
328.
NPDESTRAINING
0
0
0.
0.
O.( h
326
NPDES EDUCATION
0
0
7.32
5,271
SAW.
Q
S OOD
25.00'h
327
MS4 REPORTING
3,192
O
IL
0
0.00%,
332
RECORDING SECRETARY
0
0
0
3,452
0.348
0.00°b
COMP. PLAN UPDATE
32,017
13,1?A
.
0
b
0
006°G
433
DUES & SUBSCRIPTIONS
0
$58,053
0
$113.626
0
$39,652
$34.JIM
i6a747
390,300
•1141%
TOTAL OTHER SERVICES & CHARGES
570
DmfTAL OUTLAY
FURNITURE & OFFICE EQUIPMENT
0
0
0
0
0
g0
0
SO
0.00;6
0.00%
TOTAL CAPITAL OUTLAY
SO
SO
SO
$0
TOTAL PLANNING &ZONING
$56,053
$113,02$
$39.502
534050
$5,797
$30,300
A1.01%
FIRE
DEPARTMENT 42200
12NT12019
110/1900
2017
2018
2019
2020
0118120
2021
ACCT.
A
ACCOUNT DESCRIPTION
ACTUAL
ACTUAL
ACTUAL
ADOPTED
ACTUAL
PROPOSED
CHANGE
OTHER GERVINS 8 CHARGES
SO
S0
$0
S0
$0
$0
0.00%
308
ADMINISTRATION
0
p
0
O.00h
309
LA
MISCELLANEOUS
0
C
13,C17
16,700
iB M
12,623
$%,200
1.40%
311
FIRE SERVICE
12,272
5,9£i7
6,310
4,204
$6,450
2.22%
312
FIRE A4ARSHALLSERVICES
4,225
4,098
521,580
125,245
518,827
$25,050
1,6456
TOTAL OTHER SERVICES B CHARGES
S'.5,a91
557,115
$16,497
$17115
$21,5EC
225245
516,827
$25.650
1.60%
TOTAL FIRE
13UILDING INSPECTIONS
DEPARTMENT42401
1211712019
if011800
2017
201E
2019
2020
S11S120
2021
%
ACCT.
S
ACCOUNT DESCRIPTION
ACTUAL
ACTUAL
ACTUAL
ADOPTED
ACTUAL
PROPOSED
CHANGE
100
FERSONtIEL SERVICES
WAGES 9 SALARIES
$9
$0
$0
$12,500
$0
$12 500
O.DD°b
TEMPORARY EMPLOYEES
0
0
0
958
0
958
000%
130
FICA CONTRIBUTIONS
0
0
0
0
830
0
930
0.00%
131
P ERA CONTRIBUTIONS
0
0
0
0
0
0.00%
135
HEALTH INSURANCE
0
0
0
0
185
D
0.00
150
WORKER'S CONIFENSATION
0
0
$0
414,579
$0
$14,570 79
0.00%%
TOTAL PERSONNELSERNICES
$0
30
W3
BUILDINGINSPECTIONS
12,11E
15,448
21,480
58,000
4,292
16,000
0
1i.1196
0.00%
309
.MISCELLANEOUS
0
0
0
1,911
0
1.752
0
2.500
0
215
2,200
-12.0D
616
BUILDING SECRETARY SERVICES
0
70
o
aces
234
COMPUTER. SERVICES
0
0
210
o
u
C.
o.G��;.
328
CODE ENFORCEMENT
0
$12,116
0
$18,359
0
$23,452
$20,500
$4,577
$1800
-11.22%
TOTAL OTHER SERVICES &.CHARGES
0
0
0
6,000
C
5,000
U.OD°h
570
FURNIRUIPMENT
$0
$0
$5.000
;o
Ss,c:c
o.cce:
TOTAL CAPITAL OUTLAY.
$0
TOTAL BUILDING IMSPECTIM
512.11E
18,360
><23452
$40 078
$4,677
.$37 778
6.74%
ICE & SNOW REMOVAL
DEPARTMENT 47125
1211712019
110/1900
ACCT.
2017 2018 2019 2020
8118120 2021
46
B
ACCOUNT DESCRIPTION
ACTUAL ACTUAL ACTUAL ADOPTED
ACTUAL PROPOSED
CHANGE
225
SUPPLIES
SALTSAND
$4,761 $8,628 $14,211 $17.000
$1,145 $17,000
OA0%
210
OPERATING SUPPLIES - OTHER
0 0 0 0
0 0
0.00-A
250
SALES TAX
0 0 0 0
0 0
0.00 %
TOTAL SUPPLIES $4,761 $6,628 $14211 $17.000 $1,145 517,000 0.00%
309
MER SERVICES & CHARGES
MISCELLANEOUS
0
0
0
0
0
0
0.001/6
400
REPAIRIMAINTENANCE-OTHER
1,876
2,555
0
3,0D0
0
2,5D0
-16.67%
404
REPAIRfMAINTENANCE-CONTRACTUAL
5.981
16,039
14.674
20,0W
2.643
18,500
-7.60%
TOTAL OTHER SERVICES & CHARGES
$7.857
Si7,594
$14.674
$23.000
$2.543
$21,000
-8.70°A
540
HEAVY MACHINERYIEOUIPMENT
0
0
0
0
0
0
0.00%
TOTAL CAPITAL. OUTLAY
30
SO
$0
$0
$0
$0
0.00%
TOTAL ICE & SNOW REMOVAL S12.618 $26.22.2 $28.865 $40,000 $3.088 538,ODD -6.00"/0
PARK MAINTENANCE
DEPARTMENT441D
12J1712019
1101190D
ACCT.
2017
2010
2019
2020
W18120
2021
%4
V
ACCOUNT DESCRIPTION
ACTUAL
ACTUAL
ACTUAL
ADOPTED
ACTUAL
PROPOSED
CHANGE
SUPPLIES
211
CHEMICALS
$U
$Q
$0
SO
$0
$0
0.00%
210
OPERATINOSUPPLIES-OTHER
0
0
.0.0
0
0
0.00%
LANDSCAPING MATERIALS
0
0
0
0
0
Q
0.00%
225
SIGNS, SIGN REPAIR MATERIALS
0
0
0
0
0
0
0.00?5
250
SALES TAX
0
0
0
0
0
0
0.00%
TOTAL SUPPLIES
$0
$0
$0
$0
$0
$0
0.00%
300
OTHER SERVICE§ u CHARGES
PROFESSIONAL SERVICES
0
0
0
0
0
0
0.00%
404
PARK MAINTENANCE -CONTRACTUAL
0
0
0
5,000
0
5,000
0.00%
400
REPA1R1t+tAINTENANCE - OTHER
0
0
0
0
0
0
0.004/.
309
MISCELLANEOUS
0
0
0
0
0
0
0,004A
TOTAL OTHER SERVICES 8 CHARGES
$0
$0
$0
$500
$0
$5.000
0.01PA
640
CAPITAL OLM6Y
HEAVY MACHINERYIEOUIPMENT
0
0
0
0
0
0
0,00%
580
OTHER EQUIPMENTRMPROVEMENTS
0
0
0
0
0
0
0.00%
TOTAL CAPITAL OUTLAY
$0
30
$0
$0 -
$0
$0
0.00%
T&AL• PA*kAINT5NANft _ W $0 $0 $5.000 $0 $5.000 0.00%
�rst4e rsa — - x
MEMORANDUM
Date: August 4, 2020
To: Mayor and City Council
From: Tom Kelly, Treasurer
Re: Second Quarter 2020 Financial Report
The City's revenues are above budget and expenditures are below.budget. Part of the reason
revenues are as high as they are is the City received and.recorded the 15{ half tax settlement at
the end of June instead of July as in the past. The key to the City's finances are that even
though we are 50% through the year, revenues and expenditures do not flaw evenly though the
year. There are some one-time expenditures, which are spent at the beginning of the.year, and.
expenditures for snow plowing activities, which are spent during the first and fourth quarters of
the year, which makes the City look like it may over spend its budget, but over the course of the
year; will actually be in line with budgeted amounts, Likewise, an the revenue side sewer -billing
revenues are only received once a quarter. Below is a chart comparing budget to actual
revenue. and expenditures for the years 2bi 9 and 2020..
ALL FUNDS
Revenues
2019
2019
%
2020
2020
Budget
Actual
Received
Budget
Actual
Received
General Fund
39,892.50
59,955.84
150.29%
34,024.98
229,921.53
675.745�
Special Revenue Fds
237.50
117,63
49.53%
45,662600
317,88
0.70%
DebtService Funds
67,375,50
792.14.
1.18%
41,192.50
76,554.09
185.94%
Capital Project Funds.
45,150,00
46,866,08
103.80%
33,125.00
.22,331.42
67.42%
Enterprise Funds
33,465.00
62;854,16
187.820/.
.31,165.00
27;116.91
87.01%
Total
186;120,50
170;585.85 r
91.65%
185,169.48
356,241.83
19139%
Expenditures
2019
2019
%
2020
2020
%
Bud et
Actual
Spent
Budget
Actual.
Spent
General Fund
232,436.52
191,696,00
9247%
259,569.00
139,693.63
53.82%
Special Revenue. Fds.
.0.00
6,764.85
0.00%
52,500.00
0.00
0.00R'o:
Debt:Service Funds
52,717.00
85,570;98
164.22%
63,732.50
106,862.50
16767%
Capital Project Funds
0.00
3,914.71
0.0w.
30,512.00
0.00
0,00%.
Enterphse.Funds
36,812,50
22,707.10
61.68%
52,475.00
12;078.24
23.02%
Total
321,966.02
311i653.54
96.800%
458,788.50
258,M4.37
56.37%
It should be noted thatthe budget amounts are for Half the year's budget and the actual is year
to date. The rest of the report will detail the revenues and expenditures of each of six fund
types.
GENE ARL FUND
For the second quarter, revenues are above budget projections and expenditures are below
budget, which is show in future charts, However, the chart on the.following page shows how
revenues are below expenditures levels for the first half of the year, which is typical until the City
receives its first half property tax payment in July. In addition, one can see how the City
Reveriire CarnOrisloii
SOAQ6.0p
500,0000Q
� (� f
300000.OU
2oirpa000
� �" 1
100,000.00
F
����.
LI
y�
0.00
M�11 M► l' 1J .''. �
GLai�.•.�M
a.,.. 4M e' i
.: L' , � .' �:�
am:
yv`J y� Id"i: �-�
``o4t e��yi c
" Qom:
to 2018 Budget
ut 2015 Actual
i�'Z01.9'gutfgeC
ca Z01JActuar
u•302Q Budget•
Q 20R0 Actaal
Similar to the first quarter, actual expenditures for the second quarter remain below the 2020
buclget:and 201:0 actual amounts and budget amounts as shown in the charts below.
2019
2019
%
2020
2020
%
Budget
Actual
Spent
Budget
Actual
Spent
General Gove'rnW*nt
M5l4M
.118,910:85:
98,67%
122,239.50
82,553.25
•67.53%
Pub) icSafety
15k697,00
48,70B.51
73,03%
73,379.50
56,442.70
7.6.9Z96
Publlc Works
45,225.02
24,076.64
53,24%
63,950.00
697668
1.09%
Total
232,436.52
191,696.00
82.47%
259,569.00
1.39,693.63•
:53$296'
Expenditure Comparision
doo,00000
sdg,��.00
400,006.00 '
30Q0WD
0.00 a
gk
CPO
`a0� Oft,
a :2018 Ndeet
•� 201$Acival
��•2Qi9•Burlget
•I11-201-9Actual
at ..20200o.dget:
6i 2420.Actual
ENTERPRISE FUNDG
The City's Enterprise Funds now consist of the Sewer Enterprise Fund and the Water Enterprise
Fund, Revenues are below last year revenues and are 43.51% of budgeted revenues.
Revenues totaled $27,116.91 for the first half of 2020 compared to $62,854.16 last year.
Revenues below last year are SAC and WAC charges on new construction. Expenses for the
year are also below last year's expenses and are also only 11.51%0 of budgeted expenditures,.
Keeping in mind that the expense budget for the Sewer and Water Enterprise Funds includes
depreciation., which is not recorded until. year-end. The main expense is the M.G.E.S. charges
for sanitary sewer treatment, The City has a budget of $33,915 for these charges and have
paid 58.33% or $19,782.84 for this line item.
Overall, the sanitary sewer and water funds should finish the year with revenues near budget
and expenses below budgeted amounts.
CASH AND. INVESTMENTS.
Finally, the City had $1,129,752.03 invested as of June 305'• .This compares to.$1,010,171.32
invested last year at this time. The increase in investments is due to the City receiving the
annual installment of special.assessments in the property tax settlement: related to the water
project and no longer having the large project expenditures. The investments had an average
interest rate of 2.64% compared to 1.1.5% last year. Interest rates remain low with 2.90%
interest rate on a CD as its highest rate of return. The .chart below shows the City"s invested
funds for the last four years,
1,400,000.00
1,200,000.00.
1,00�,000,00.
800,{300,U0:
6001000.00
400,000.00
2p0;000.00
1 11
Invested
�A �,� ��,A
�QQ �o ae
2017
20I8
- 2020
The other factor and equally important as funds invested is the City's cash in the bank. These
2 are the funds the City. uses to pay its bills each month. Since the City receives the majority of its
money in twice a year from tax.settlements, it is not unusual farthe City to:have a large amount
1
WHITE BEAR
TOWNSHIP
1855
RAMSEY COUNTY
MIN N ESOTA
REQUEST FOR PROPOSALS
FOR
PROFESSIONAL AUDITING SERVICES
August 2020
WHITE BEAR TOWNSHIP
FINANCE DEPARTMENT
1:281 Hammond Road
White Bear Township, MN 55110
WVVW.WH ITEBEARTOWNSH IP.ORG
VI. PROPOSAL REQUIREMENTS
A: Inquires
B. Submission of Proposals
VII. EVALUATION. PROCEDURES
A. Review of Proposals
B, Oral Presentations
C, Final Selection
11 Right to Reject Proposals
APPENDICES
A. Proposer Guarantees and Warranties
B. Format for Schedule of Professional Fees and Expenses to Support the Total.All-
Inclusive -Maximum Price
when in the. best interest of the City, proposals maybe solicited before. the end of the five year
period.
G. Subcontracting
Following the .award of the audit contract, no subcontracting will be allowed without the
expressed prior written consent of the City of Gem Lake.
11. NATURE OF SERVICES REQUIRED
A. General
The City of Gem Lake is soliciting the services of qualified firms and certified public.
accountants to audit its financial statements for the fiscal year ending December 31, 2020,
with the option to audit .the City of Gem Lake's financial statements for each of the four
subsequent fiscal years. These audits are to be performed in accordance with the provisions
contained in this request for proposals.
B. Scope of Work to be Performed
The City of Gem Lake desires the auditor to express an opinion on the fair presentation of its
financial Wormation.of the governmental activities, the business -type activities, each major
fund, and the aggregate remaining fund information in conformity with generally accepted
accounting principles.
If the City is required to have a Single Audit for any.year covered by this proposal, the auditor
would follow the provision of the federal Single Audit Act Amendments of 1996. The pricing
for the potential single audit should be reported separately on; the fee structure schedule.
The auditor is not required to audit the schedule of federal financial assistance. However, the
auditor is: to provide an "in -relation -tap report on that schedule based on the auditing
procedures applied during .the. audit of the financial statements.
C. Auditing Standards to Be Followed
To meet the requirements of this request for proposals, the audit shall be performed in
accordance with generally accepted auditing standards as set forth by the American Institute
of Certified Public Accountants, the standards for financial audits setforth in.the U.S. General
Accounting Office's Government Auditing Standards, the provisions of the Single Audit Act of
1996 and Tifle 2 U.S. Code of Federal Regulations Part 200, the provision of U.S. Office of
Management.and Budget (OMiB) Circular A-133, Audits of State. and Local Governments
Minnesota Legal Compliance for Local Governments, and any other Federal, State and local
requirements in effect now or placed in to effect during the engagements,
D. Reports to be Issued
2
8. Major issues discussed with management prior to retention
9. Difficulties encountered in performing the audit
10. Results and reports ofthe Single Audit, if required, to be performed.
E, Special Considerations
The City of Gem lake may prepare one or more official statements in connection with
the sale of debt securities which will contain -the general purpose financial statements.
and. the auditor's report thereon. The auditor shall be required, if requested by the
fiscal.advisor and/or the underwriter, to issue a."consent and citation of expertise" as
the auditor and any necessary "comfort letters,"
2. The schedule of federal financial assistance and related auditor's report (if required),
as well as the reports on the internal controls and compliance, are not to be included
in the Annual. Financial Report, but are. to be. issued separately.
3; Additional assistance regarding the specifics of the. future implementation and
compliance with the reporting requirements mandated by GASB may be required.
F. Working' Paper Retention and Access to Working Papers
All working papers and. reports must be retained, at the auditor's expense, fora minimum of
three (3) years, unless the firm is notified in writing by the City of Gem lake of the need to
extend the retention period, The auditor will:be required to make working papers available,
upon request, to the following parties or their designees:
• City of Gem Lake
■ MN State Auditor's Office
• U.S. General.Accounting Office (GAO)
• Parties designated by the federai or state govemmentsor by the City of Gem Lake as
part of an auditquality reviewprocess
■ Auditors of entities.of which the City of Gem lake is a sub -recipient of grant funds
In addition; the firm shall respond to the reasonable inquiries of successor auditors and allow
successor auditors to review working papers relating to`matters of continuing accounting
significance.
111. DESCRIPTION OF THE GOVERNMENT
A; Principal Contacts
The auditor's principal contact with the City of Gem Lake will be Tom Kelly, City Treasurer, or
a'designated representative, who will coordinate. the assistance to be provided by the City to
the auditor. The phone number for the City Treasurer is 651-747-2760.
Ii
G. Computer Systems
The City uses Sage (formally PeachTree) financial software and consists of the following
Integrated modules that generate transactions for the financial system:
General Ledger
Accounts Payable
Account Receivable
Cash Receipts
payroll
Utility Billing software is UB Max.
.H. Availability of Prior Audit Reports and Working Papers
Interested proposers who wish to review prior years' audit reports:and management letters
should contact Tom Kelly at 651-747-2760. The City of Gem Lame will use its best efforts to
make prior audit reports and supporting working papers available to proposers. to aid. their
response to this request for proposals,
Z
The final auditor reports and ten signed copies should be delivered to the City
Treasurer at White Bear Township,1281 Hammond Road, White BearTownship, MN
55110 by June 18, 2021.
A PDP copy of the final audit reports. shall be provided to the City by June 18, 202.1..
V. ASSISTANCE TO BE PROVIDED TO THE AUDITOR.& REPORT PREPARATION
A. Clerical Assistance
The City Treasurer and responsible management personnel will be available during the audit to assist the firm
by providing information, documentation and explanations. The preparation of confirmations will be the
responsibility of City under the direction. of the auditor.
B. Work Area; Telephones, Copiers, Internet Connection
The City of Gem Lake will provide the auditor with reasonable workspace, tables and chairs. The auditor will
also be provided with access to telephone lines, photocopying facilities and wireless intemet connectivity.
VI, PROPOSAL REQUIREMENTS
A. inquiries
Inquiries concerning the, request for proposals and the subject of the request for proposals
must be made to:
Tom Kelly, City. Treasurer
White Boar Township
1281 Hammond Road
White Bear Township,. MN 55110
651 747-2760
tom.kell whitebeartownshi .or
B. Submission of Proposals
The following material is required to be received by September 25,. 2020 for proposing firm
to be considered:
1. Title Page
Title page showing the request for proposals subject; the firm's name; the name,
address and telephone number of the contact person; and the date of the proposal.
2. Table of Contents
Du ring the evaluation process, the City may, at its discretion, request any one or all firms to
make oral presentation, Such presentations will provide firms.with an opportunity to answer
any questions that the City may have on a firm's proposal.. Not all firms may be asked. to
make such oral presentations.
C. Final Selection
It is anticipated that a firm will be selected by the City Council during its regularly scheduled
meeting on October 20, 2020.
D. Right to Reject Proposals
Submission of a proposal indicates acceptance by thefirm of the conditions contained in this
request for proposal unless clearly and specifically noted in the proposal submitted and
confirmed in. the contract between the City of Gem Lake and the firm selected.
The City of Gem Lake reserves the right,without prejudice. to reject any or all proposals..
10
APPENDIX B
SCHEDULE OF PROFESSIONAL FEES AND EXPENSES FOR
THE AUDIT OF THE 2020 FINANCIAL STATEMENTS
STANDARD QUOTED
HOURLY HOURLY
HOURS RATES RATES TOTAL
Partners
Managers
Supervisory Staff
Staff
Other (specify)
Subtotal
Total for services described
In Section 115 of the RFP
(Detail on.subsequent pages)
- Out -of pocket expenses
Meals and lodging
Transportation
Preparation of the financial report
Other
(Specify).
Total ail-iiclusive; maximum price for 2020 audit (not including single audit)
Note; The rate quoted should not be presented as a general percentage of the standard hourly rate or as
a gross deduction:from the total all-inclusive maximum price,
Single Audit (if needed) maximum price for 2020
12
City of Gem Lake
City Co-Obeil Application
4200 0.6cr Lalcc:Road'
Gem -Lake, MN 55l 10 3763
Phone 651-*747-2790/651 747-2792.
Name:
, tt ci res 5: �
Phone: (home) ` 1 _ 7 _ (call)
(What is the best ntlnlhei- to. readh vgLi at?)
N.r*( tom. c ry zL j 't.
How IoAg have your HvedAn the Ciky of Geln- Lake?
Arevolt e. mplovea? yes na 'If yes, who is -your employer:
Are:ypu 21 years of age? yg4 na.Are }foil a U;S::Citizen? yes no
Hale. you li-ved. in Gels. Lake for at least 30 days? yes no
Why do you wiknt to lae :an the Ci of Gem Lake.City Ca4ncv7
(:,Lu.
Have you-li.eld other positions -in local governments?
The City cif win l..akr. CigS ALoui cil meets can the Third i°ursday. of each month; typically for eiiher one or -
two hours, Will this ivorl adi.thinyoUr schedule?.
rh) v. ou have a current resunje? Please tt 1eli if so.
Pleaic return this form to the Cite of Gem Lake office 42N)'Clttcr Lake Road, Gem Lake, NON 5511.0, or
fix 651 747-2795 Or.eiiliil to Olorla.Tvssier,i%emlal en)n.or&
CITY OF GENT J AKE, RgMSEY COUNTY
QRDF-NA-NCE No. 124.a NE50TA
AN ORDINANCE .REGULATING THE DISCHARGE OF WI�APO
O.NPROPERTYLQCATED WrT . NS AND HUNTING
CITY OF GEM
S
CM COUNCIL OF THE CITY QE GE A)Mi ORDAIN L�' MTNI►IESOTA, TR9
�i.
Section 3. Intent and purpose. The City Cottngil fntendsto:protcct the . u.blic s
s regutating the use
and discharge .of certain wea P tY of its oftizcnti
P�tmitted by Minnesota Stafates . - - p°ns. on real property in the City of oem Lake;
all other matters regarding fuearms includingThe City Council reco i
Council �d intends that existing State law rel zee that State law.gaf►et�s
purchase, possession, .and rights to c
ar
Minnesota Statute ating to the discharge of bogus and r The.
s, Chapter 97B, and to the purchase, possession, car in
potentially dangt us weapons under Minnesota Statutes, § 609:66 and similar rY >7 or use of Asher.
-in tho- City. laws; be enforced
Section 2. Definitions.
As used , this Ordinance: "Dangeraus.weapon"�has the meanie gi .
it in Minnesota Statutes,,§ GQg_(}2, subdivision 6. $ gtven
Section 3. Diseha a of Weapons Prohibited. Except
the discharge or use of dangerous weapons is hereby as specifIC 3t guthorized.`
Ordinance is a misdemeanor. y Prohibited. At St orl.4,.
'violation of ahy term of this
Sec#ioin 4. Ecceptions, Dangerous we$ponsn,ay�be discharged or used t
folIawing circumstanices: he City only wtder:th
4.1 Permits for ArcheryDeer HtWtin . The
u*o"Ischarge of a _bow and -arrow within the CTy Council may issue erini
shall be-issuedson! d p autliorizirlg'the
Y '0ing the a ro riate Same season for deer, or as deerhuntin er hunting, Said permit
.authorized pP p.
by the State of Minnesota, Department of'Natuml Resources. S s otherwise Permit shall he issued to the property owner or owners in the base Where trio M hunting
arejoined to obtain the 5 acre requirement.
A properties
4J.1 A hunting permit granted under this paragraph shalf -only authorize the
usa:ofbow axtd arrow on a specified parcel:of' iro a discharge or
City. of Genf Lake, P P rh' :af five (S} 4cros or larger within the
Multiple properties may- join in an appliead6n -for a huntingpermit,
provtdd that the combined properties are contiguous; combine to be S acres or
will .allow for a coati ous .
safe. hunting 4M. All owners must join -the a p lic Lion if
prop�erkies are combined. pp .
4.1.9 The City Council "y solicit the Metro Bow Hunters Resource Base or any other
approved organization .to Hunt -on an approved- landowners property for the purpose of
hunting deer, The City Council will determino if there are: any fees involved in such a hunt
and the requirements of -the hunt,
4.1.14 All conditions of a deer hunt must be inet by the landowne(s). Failure to. do this
forfeits all fees to the city and Jeopardizes future hunts for the :property owner. If the
conditions of any aspect of the.permit are to be changed, the landowner musf.bring
the.change with new documents to the City Council for approval prior to the hunt.
.4,141. The following documents need to be delivered to the city by the Tuesday before
the. City.-Councii: ;Meeting, permit request, signed document f om ail adjacent property
owners to the. property where -the hunt will take place= a google map of the..property with a.
distance scale showing the location of homes and. the distance between the homes and the
deer.stand(s), and all appropriate fees.
41 Target Archery. A person may use a bow and arrow on private property, with permission
from the owner, for target archery. Arrows used for target archery must have points that -are no
wider than the shaft of the arrow, and not razor-edged: on any surface. Archers must shoot at.
-a target, and targets must be* mounted on material of sufficient depth ands density to stop an
arrow fired from the bow used by the archer. Trees and other live plants are not. considered
suitable backing material for nmdunting targets. The shooting area and the targets must be:
placed so that there are. no buildings, rights -of -way, or pubiic lands within a reasonable
distance behind the targets; the "clear" area must be at least 1/3 of the estimated maximum
shot distance for.the.type of bow used by the archer.
4.3 Defense of -Self and Property Against Vicious Animals: It is .not a violation of this
Ordinance to use ai firearm, or bow and arrow .against 4 vicious animal- while acting in. self
defense, in defense of ahother.person, or to. -defend property {including pets and other domestic
.animals) from harm or damage.. This. provision is -mot intended to affect State law regarding
the use of force against -another person for .self. -defense, defense of other$, or .in defense of
property.
4,4 Law Enforcement. This- Ordinance shall not. apply .to.liieensed peace officers or other
authorized personnel engaged. in law enforcement .activities -When using firearms or other
weapons in the regular course .of perforai7ng their duties.
Section. 5. Severability. Should any section, subdivision,. clause -or ether provision of this
Ordinance be held to bb invalid. hi any court of competent jurisdiction, such decision shall :not
affect theyalidi#y of the Ordinance as a whole; or of any part hereof, Qther than.the girl held to be
invalid.
Gem Lake, MINNESOTA
Hoffman Rd Improvements
City Project
SEH FILE GEMLK
BITUMINOUS AEPLACEMENT
Haffman Rd
Hoffman Road Cost Estimate
[TRUNK HIGHWAY 61 TO couMy naE}
REM
NO. REM DESCRIPTION UNIT UNIT PRICE
ESTIMATED
COST
QUANTITYESTIMATED
1 MOBILIZATION LS $8 000.00
1.00 $0.000.001
2 EDGE MILL BITUMINOUS SURFACE 2.0" LF $3,251
200 $B5Q.n0
3 PULVERIZE BITUMINOUS PAVEMENT 8" MIN. DEPTH P . Sy 51.50
3 734 $5 fi01.00
4.
SUBGRADE PREPARATION RQ.STA
$325.00
11
$3,575,00
5
SANDY LOAM TOPSOIL BORROW C CY
$40,00
12
5480.00
0 .
STREET SWEEPER .(WITH PICKUP BROOM) HOUR
5125:00
. 8
$750,00
7
AGGREGATE BASE PLACED OR SALVAGED, SALV, BIT. & CLASS 5.ICV) Cy
S11.00
55
$605;00
8
CONCRETE CURB & GUTTER, SPOT' REMOVE & REPLACE LF
525:0Q
10$
$2 650;00
9
W CONCRETE DRIVEWAY PAVEMENT REMOVE & REPLACE Sy
$50.00
200
S10 000.00
10
4".PE PERF.PE PIPE DRAIN W/ GEOTEXTILE FILTER SOCK & MEDIUM FILTERAGG. LF
$13.00
50
S850,00
11
1W-24" RCP SEWER LF
7Q;00
50
$3 500A0
12
MINOR STRUCTURE REPAIR EACH
S300.00
. 2
$800.00
13
CONSTRUCTDRAINAGE STRUCTURE 4"G20 EACH
$3 000.QO
2
$6 000:00:
14.
TYPE SP 9.5 WEARING CCURSE.MIX C TON
Sm=
525
$41520=
15
TYPE SP 9.5 WEARING COURSE MIX 2 8 ORIVEWAYS REMOVE & REPLACE TON
$i25.00
85
$10 625.00
1$.
TYPE SP 12.5 WEARING COURSE MIX C TON
$65:00
791
$87 235.00
17
BITUMINOUS MATERIAL FOR TACK.COAT GAL
$3.00
215
$645,00
18
TRAFPIC:CONTROL LS
$8;000.00
1.00
$8 000.00
19
HYDROSEEDING Sy
$4,00
71
$284.00
20
BICROLLI SILT FENCE LF
4.00
300
$1,200.00
21
INLET PROTECTION EACH
$250.00
3
S750,00
SUBTOTAL $175,320,00'
+15% CONSTRUCTION $28,898.OD
CONTINGENCIES
STIMATI 13
ONSTRUCTION COST $206;Z18.00
+25°A LEGAL, FISCAL,
ADMINISTRATION & $51,554.50
ENGINEERING'
TOTAL ESTIMATED COST $257,772.50
8115f2018 9:18 AM silk
J*efhIkTum[non%2018 hoffman rd H WY 61 t6 CTY Eftffman Rd reclalm and.pave,xlsx
Gem Lake, MINNESOTA
Hoffman Rd Improvements
Clty Project
SEH FILE GEMLK
RECONSTRUCTION
Hoffman Rd
(TRUNK HIGHWAY 81 TO Cc.ty Rd E)
I'1orTman
KOaa l.OBL Lsumale
ITEM
NO.
N0.
ITEM DESCRIPTION
UNIT
UNIT PRICE
ESTIMATED
QUANTITY
ESTIMATED COST
1
MOBILIZATION
LS
$18 000.00 1.00
$18,000.00
2
EDGE MILL BITUMINOUS SURFACE 2.0"
LF
$3.25
200
$650.00
3
PULVERIZE BITUMINOUS PAVEMENT 6" MIN. DEPTH) P
SY
$1.50
3,7
$5.601.00
4
SUBGRADE PREPARATION
RD STA
S325.00
11
S3 575.00
5
COMMON EXCAVATION P
Cy-
$12.00
1,300
$15.600.00
6
SANDY LOAM TOPSOIL SORROW C
CY
$30.00
161
$4 830.00
7
STREETSWEEPER (WITH PICKUP.BROOM)
HOUR
$125.00
6
$750.00
9
AGGREGATE BASE SPECIAL C
Cy
$15.00
400
$6 000.00
9
CONCRETE CURB& GUTTER SPOT REMOVE & REPLACE
LF
$25.00
106
$2 650.00
10
CONCRETE CURB & GUTTER B618
LF
$12.00
1,450
$17,400.00
11
CONCRETE DRIVEWAY PAVEMENT
SY
$50.00
300
$15 000.00
12
4" PE PERF PE PIPE DRAIN WI GEOTEXTILE FILTER SOCK &MEDIUM FILTER AGG.
LF
$13.00
50
$650.00
13
16"-24"RCP. SEWER
LF
$70.00
400
$20,000.00
14
MINOR STRUCTURE REPAIR:
EACH
$300.00
2
$600.00
15
CONSTRUCT DRAINAGE STRUCTURE 48.4020
EACH
$3.000.00
2
$6 000.00
16
I'TYPE K COPPER
LF
$30.00
2501
$7 500.00
17
1" CORPORATION STOP
EACH E
5300,00
4
$1 200.00
18
1"CURB STOP AND BOX
EACH
.$400,00
.4
Si 600.00
19
HYDRANT
EACH
$50013.00
2
$10.000.00
20
4" GV AND BOX
LF
$1,400.00
2
$2 800.00
21
6" GV AND BOX
LF
$2 OD0.00
3
$6 000.00
22
8' GV AND BOX
LF
$2 500.00
2
S5,000.00
23
4" WATER MAIN DUCTILE IRON CL 52
LF
$45.00
100
$4.500.00
24
6" WATER MAIN DUCTILE IRON CL 52
LF
$50.00
80
$4 000.00.
25
8` WATER MAIN DUCTILE IRON CL 52
LF
S55,00
950
S52 250.00
26
AGGREGATE BASE CL 5 CV
Cy
$20,00
1,32
$26,400,00
27
TYPE SP 9.5 WEARING COURSE MIX 3 C
TON
S90.00
528
$47 620:00
28
TYPE SP 9.5 WEARING COURSE MIX 2 B DRIVEWAYS REMOVE & REPLACE
TON
$125.00
85
$10625:00
29
TYPE SP 12.5 WEARING COURSE MIX 3 C
TON
$85.00
791
S57,235.00
30
BITUMINOUS MATERIAL FOR TACK COAT
GAL
$3.0D
215
$645,00
31
TRAFFIC CONTROL
LS
$B 000.00
1.00
58,DDD.DO
32
HYDROSEEDING.
Sy
S4.00
967
53,868.00
[33
BIOROLL!SILT'FENCE
LF
$4.00
300
$T20D.00
:3:4
INLET PROTECTION I
EACH
$25o.001
5
$1250.OD
UBTOTAL $3815,899.60
1595 CONSTRUCTION
ONTINGENCIES $58,034.85
COST $444,933.85
$111,233.46
(TOTAL ESTIMATED COST $556,167.31 Q
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Building a Better World
for A]I of. Us"
August 1T.2020
Ms. Gretchen Artig-Swornley
Mayor
City of Gem Lake
4200 Otter Lake Road
Gem Lake, MN 55110-5231
Dear Ms..Art€g-�Swomley:
RE: City of Gem Lake, Minnesota
.Sanitary Sewer Manhole Inspections 2020
SEH No, GEMLK 14,00
Short Elliott Hendrickson Inc. (SEHP) is pleased to submit this letter proposal for inspecting and
assessing the condition of the. City's sanitary. sewer manholes (Project). This letter supplements the
Agreement for Professional Services between the City.of Gem Lake (Owner) and SEH (Consultant) for
providing professional services.
SCOPE~ OMORK
The purpose of this work.scope is to complete the inspection and condition assessment of the
( approximate. 65 sanitary sewer manholes located within the City of Gem LaWs sanitary sewer system.
See Attachment 1 for SEH's understanding of the number and locations of the City's existing sanitary
sewer manholes. Manhole numbers 6, 28, 40'and 50 will be investigated to confirm if they are now
accessible and if so, will be inspected.
All of the manholes will be scanned using the Rapid View PAN0RAM0.S1 camera from IBAK.. The
camera captures images which can. be used to complete a. 360-degree perspective view of each
manhole, which can be used at any time from any angle. A database will be created by SEH based .on the
standards identified under the National Association of Sewer Service Companies (NASSCO) and criteria
established under its Manhole Assessment Certification Program (MACP) in order to assess each
manhole condition. SEH will utilize a modified MACP Level.2 inspection format In order to best fit the
City's needs. All camera operators, inspectors and SEH .staff coding off of manhole scans have a current
PACPIMACP Certification, All inspectors are corifined space certified.
Projecf Kickoff Meeting
SEH will review access requirements for each structure to be inspected, the anticipated project schedule:
and the list of attributes to be collected and/or coded as required under NASSCO's MACP Level 2
requirements. The following Information will be provided by the City of Gem Lake (if available):
1. All existingsewer collection system data in an ArCGIS .geodatabase format for use during the
project, Including .any current GIS locations.
2. As -built information for the manholes Inspected under this project, as needed.
Engineers I Architects I Planners I Scientists
Short Elliott Hendrickson Inc„ 3535 Vadnais Center Drive,.St..Paul, MN.55110-3507
SEH is 100% employee -owned I sehinc,com I 651A90.200.0 I WU25.2055 1 888.908,8166 fax
Ms, Gretchen Artig-Swomley
August 17, 2020
Page 3
COMPENSATION
Based on our understanding of the project and the.scope of services described above, SEH proposed to
complete this work for $9,500. SEH will not exceed this cost without prior authorization from the City. -A
summary breakdown of tasks and fees is shown below. Compensation for the services identified in the
scope of work will be made. on an hourly basis.plus cost of reimbursable expenses.
l asiC � rye ft� g is etiElLf 1:.7C1 Ylti
_Task 2: Condition Assessment
Total Cost:
AGREEMENT
You agree to furnish us with full information as to your requirements, Including any special or
extraordinary considerations for the Project or special services: needed, and also to make avallable all
pertinent existing information and: data that we will need to perform our services,
This letter represents the entire understanding between you and. SEH in respect of the Project and may
only be modified in writing signed by both. of us. if it satisfactorily sets forth. your understanding of our
agreement, please. sign the .enclosed. copy of this letter, in the space provided below, and. return It to us.
Sincerely,
{ ' SHORT ELLIOTT HENDRICKSON INC.
72
J n Gese,.PE (MN) Lindsey obe. McKenzie., PE (MN; ND, SD, NE)
ity Engineer Project Manager
Irm
Attachments:
Attachment 1 — Current City Sanitary Sewer Map (SEH, 2007)
M. J \gQrT1*vZmrimnnXssnftary sewer systsri plan & malntenanca;020 ef(orlliellsr�am1k,2020mhlnspactlons: 14au�2D20.dncrr
ACCEPTED THIS DAY OF 12020
CITY OF GEM LAKE, MINNESOTA
By: Date:
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City of Gem Lake Existing Sanitary Sewer Map 213
1 OM. LA%NM 1 mury, w I 1 es, <ooxmmue 163tAB0,715p_h. { 36334imrh Gar OMe.1 S�Pn41dN ds1,0.1 .rw�..aiMiwsam ; osoa I S EH
Financing Sto rmwate r
Management with a Stormvluater Utility
The Financing Dilemma
The cost of constructing, operating,. and maintaining stormwater facilities continues
to increass along with other municipal costs. In fact, the storm drainage system is often the last
and most expensive public utility for cities to develop.
Traditional methods of financing stormwater improvements have become more complex in recent
years. Faced with increasing costs and continuous. pressure to minimize property taxes, cities may,;;
lack the financial resources to undertake a multi -year stormwater management program. ,
City general funds and special assessments have typically financed most of the necessary improverne7ts N
in the past. Consequently, many communities lack the proper funding to address the increasing:_
costs related to stormwater drainage, water quality management; and wetland protection.
Service charges, which have been used by communities to finance sanitary sewer and water systems;::. ;:; ` :x' .;,; •-
are now being applied to stormwater management. The utility approach is gaining recognition as
the most equitable way to finance stormwater management activities while allowing for de�elopmerit; ` ''`
A stormwater utility has been the. answer to the financial needs of the equation for many cammuni#iesr
What is a Stormwater Utility?
Let's start with what the utility is not. The utility `is not a new'`lewl of
government, nor is the utility a new tax. A stormwater utility is ;simply
a method of financing the administration; planning, implementation; and
maintenance of stormwater best management practices (6MPs}. This
utility does not replace existing funding sources — it complements them.
m The utility is nothing ore than a service charge or fee. The utility fee
k
7is typically charged aganst all developed parcels within a city based on
the: premise of "contributors pay.'' Where land is. in a, natural state, most
�nta fhe. ground or is retained inn small depressions. Where
t has• ` p" ps; ways, and.parking lots Q.. relent, ro.ofto drive
�i�fallffrom soal91 into the ground. The rain runs off into
ejrentiiallyzinto the river, or lake, creating the need
`'. Idlr''systeiris aict` to protect the quality of our water resources.
offprp� =tie:fee is used„on .how much water runoff and/or pollutant
d .s can#nbined =i ji p pa : icuEar. parcel.
` ilrtyias a consistent, tlependable revenue source that provides:a
e �f ind'to, cnariag? the drainage system and water quality
� Fr
emeiitsi A utility also provides the mans to handle increasing
a
#stttraughsrrnall adJJstments irl the utility charges,
. L The utility fee is typically
s,
F cHarged against all developed
parcels within a city based on the
premise of "contributors pay."
Sample Storm Drainage Ordinance
AN ORDINANCE ESTABLISHING A STORM DRAINAGE UTILITY AND AUTHORIZING THE IMPOSITION OF STORM
DRAINAGE CHARGES.
THE CITY COUNCIL OF THE CITY OF DOES ORDAIN:
SECTION I. Establishment of storm drainage utility.
The municipal storm sewer system shall be conducted as a public utility pursuant to M.S. Section 444.075 from which
revenues will be derived subject to the provisions of the Ordinance and said Mlnriesata Statues. The storm water drainage
utility shall be a part of the Street Department.lust and reasonable changes for use, access, connectlon,:and availability
of storm sewer drainage facilities shall be calculated and determined based on expected and typical storm water run off
as may be. calculated within reasonable and practical. limits and with dues and equitable charges.
SECTION 2. Purpose.
The purpose:of all funds derived from the storm water drainage utility is to pay for all or part of the construction,
reconstruction, repair, enlarge, improvement, acquisition, maintenance, operation, administrations; and use of the storm
water utility. as. established by the City of All revenues derived from the fee shall be credited to the appropriate
storm water fund.
SECTION 3. Definitions.
Residential .Equivalency Factor ("REPI -- One (1.) REF is .deflned as the ratio of the average volume of surface water
runoff generated From land use to the average volume of storm water runoff generated by typical single family
residential land use, during a standard one (1) year rainfall event..
SECTION 4 (Determining REFs for Land Uses.
The REF values for various land uses are as follows;
Land Use
Classification. Land Use REF
1 Single family and duplex residential 1,00
2 Multiple family residential 2.50
3 Commercial, industrial; warehouse,
institutions (school, churches;
government buildings hospitals) 5.00
SECTION S. Other Land Uses
Other uses not listed in the. foregoing table shall be classified by the City Engineer by assigning them to the most similar
class from the standpoint of probable hydrologic response.
SECTION 6. Storm Water Drainage Rates and. Charges.
A. Fees the use and availability of the storm sewer system. shall be determined through the use. of the REF,
B. 1 In determining charges, the Council shall, from. time to time, by resolution establish a basic. system. rate. to be charged
against each parcel of land having, a REF of one.
SECTION 7. Adjustments of Charges
CHAPTSR 100
STORMWATER MANAGEMENT UTILITY
100.01 Purpose.
100.02 Definitions
100.03. Declaration of Purpose; Establish District
1.00.04 Powers, Duties; Responsibilities
100.05 Organization
10o;06 stormwater Service Charges Required
1.00.07 Effective Date
100.08 Basic Rate
100.09 Rate.Appeals
100.10 Exemption from Fees; Special Conditions
100..11 Stormwater Service Billing.
100.12 Annual Review of Rates
100.01 PURPOSE
The purpose of this ordinance is to establish a. stormwater management utility which shall be
responsible for stormwater management within the corporate boundaries of the City of Madrid and shall
provide for the management, protection, control, regulation, useend enhancement of stormwatw
management systems and facilities.
1. Pursuant to §384,84 Code of Iowa (2006) the City may, establish a stormwater drainage
system utility and impose rates and charges for the operation, maintenance and extension
of the Stormwater Drainage System,.which.in the City of Madrid shall be {mown as the
Madrid Stormwater Management Utility.
2. It is the best interests of'the City. of Madrid that the Stormwater Management Utility be
established so as to provide for the proper operation and maintenance of the utility
facilities and to provide for rates for the purposes of assuring sufficient funds for the
same.
3. The City of Madrid :declares the entire area within the Corporate Limits of the City of
Madrid as the Stormwater Drainage System District pursuant to §384.84(5) Code. of
Iowa (2005) .which shall be the area governed by the Madrid Stormwater Management
Utility.
100.02 DEFINITIONS
unless the.context specifcally.indicates otherwise, the meaning of the terms used in this chapter shall
be as follows:
1. "Apartment dwelling" means a self-contained housing unit that occupies only part of a
building which consists of many similar housing units for rent or sale, wherein the land or lot
beneath the multi -dwelling structure may be owned by the building owner. In the
application of starmwater management fees,:each:apartment dwelling shall be one half
(112) ERL.
2. "Bonds" means revenue bonds, notes, loans or any other debt obligations issued or
incurred to finance the costs of construction.
"Construction cost' means costs reasonably incurred in connection with providing capital.
improvements to the system or any portion thereof, including but not Limited to the costs of
the following:
a. Acquisition of all property, real or personal, and all interests in connection therewith
including all. righfs-of-way and easements therefore;.
b. Physical construction; installation and testing including the costs of labor, services,
materials, supplies and utility services used in connection therewith;
c. Architectural, engineering, legal and other professional services;
Pagel
other discarded, or abandoned objects, so that the same may cause or contribute to
Pollution; pesticides, herbicides, and fertilizers; hazardous substances and wastes;
sewage, fecal coliform bacteria and pathogens; dissolved and particulate metals; animas
wastes,• waste and residues that result from constructing a building or structure; and
noxious or Offensive matter of. any kind.
15. "Revenues" means all rates, fees, assessments, rentals or other charges or other income
received by the utility, in connection with the management and operation of the system;
including amounts received from the investment or deposit of moneys in anyfund;or
account and any amounts contributed by the city, all as calculated in: accordance with
sound accounting practice.
16. °Single-family dwelling" means. a residence designed for or occupied by one family only
entirely surrounded by yard on the same.lot.. in the applice.tioh of stormwater management
fees, each single-family dwelling shall be one (1) ERL.
17. "Stormwater drainage system" means the system of publicly or privately owned or operated
man-made facilities, structures, and natural watercourses; including rivers, streams, creeks,
canals, ditches, drainage channels, culverts, flumes, pipes, catch basins; streets, gutters,
and lakes within the city through which or into which. Stormwater runoff; surface water, or
subsurface water is conveyed or deposited.
18. "Stormwater management means the tasks required to control stormwater runoff using
stormwater management systems, to protect the health, safety, and welfare of the public,
and comply with relevant state and federal regulations.
19, "Stormwater management system and facilities" address the issue of drainage management
(flooding). and environmental quality (pollution, erosion. and .sedimentation) of receiving
rivers, streams, creeks, lakes and ponds through improvements, maintenance, and
regulation of structures and property used in the collection, retention, detention and
treatment of stormwater or surface water drainage.
20. "Stormwater management.utility" means the enterprise fund utility created by this division to
Operate, maintain and improve the system and for such other purposes as stated in. this
division. The utility established under this Section for the purpose of managing Stormwater
and imposing charges for the recovery of costs connected with such stormwater
management.
21. "Townhome dwelling" means a dwelling unit which is detached or attached horizontally, and
not vertically; to one or more other dwelling units, wherein the land or lot beneath each
dwelling may be individually awned in common by townhome association. In the
application .of stormwater management fees, each townhome dwelling shall be treated as
one (1) single-family dwelling.
22. "Undeveloped property" means land in its unaltered natural state or which has been
modified to such minimal degree as to have a hydrologic response comparable to land in an
unaltered state. Undeveloped land shall have less than 500 square feet of pavement,
asphalt or compacted gravel surfaces or structures which create an impervious surface
area.. Agricultural property that. is used specifically for row crop or animal production and has
less than 500 sf of impervious surfaces (excluding row crop areas) shall be classified as
undeveloped property.
23. "User" means any person owning; operating, or otherwise responsible for property within the
city which directly or indirectly discharges stormwater or surface or subsurface waters to any
portion of the stormwater management system or which is directly or indirectly protected by
the city's flood protection system orstormwater drainage system,
I00.03 DECLARATION OF PURPOSE; ESTABLISH DISTRICT
1. The city council finds, determinesi and declares A to be conducive to the health, welfare,
safety, and convenience of the city and its residents that a stormwater management utility
district be established within the city. Consequently, .pursuant to [.C. § 384.84(1), a
Page 3
100.QS ORGANIZA'riON body of the stormwater manag
ement utility: -The,stormwater
council snail be the governing ement and control of the Pub�irye he da�gor
The city steal! be under the directign, manag
management utility afic directives of
ent utility, shall enforce this division{ and,the
p Y visions of all
si nee why snail function as its direr. fn that capacity, the director sha su
or de g
ursuant to this division and shal carryement utility.
day operation of the regulations
adoter manage of the stormwater manag
ordinances and rcgnlain ts: role as governing body
the city council a 9
a connectipn with the stormwater management system
k00.06 S'iCRMWA71rR SERVICE CHA aGbE5 REQUIRED a cit storrnwater service.
Every customer whose of Mjises adridseit eedirectly or indirectly, steal! pay to the Y
towards the casts of
ecified far the purpose of contributsn9 stem and facilities and at
and facilities of the City ement sy
charges herein the atration of the stormwater manag u ore of financing all
construction, maintenance and op
onds
fOr
least suf
ficient to pay the princ'ipat and interest related t covenants second bans associated with any.
or part of those costs, and sufficient to comply with any
such Bonds so issued.
104.47 EpFECTiVE DATE
Stormwater se
rvice charges. shall accrue beginning [»atel and shall be billed monthly thereafter to. all
customers.
100.08 BASK RATE Iles within the corporate limits. Of
1. Except as hereinafter noted, each customer whose property utilities are made,
the city, as a part of the customers menth f other service with ��s
the city shall pay to ❑ecity, a na, at the sarrse time payment
associated with the custom
Madrid Utility Billing
the following charges Per Equivalent Residential Lai
$0-40 Per
property:
roperties- A fiat: storm sewer availability charge at the .rate :of
a. UndevelopedP
month. Per month.
b. Single-farriiiy dwelling, i ERL: $100 A
1 ERL: $3;00 per month.
C. ❑uplex dwelling, 1 .
d, Townhome dwelling, ERL: $30Q per marith.er month.
e Mobile home dwelling,'/= ERL. $1Q p
f- Apartment dwelling. '/= ERL:.$'1.;54 p
er.month,
al ert'ses: $3 00 per ERL per month, with a minimum of 1 ERL and up
g. Nonresidenti ProP
to a maximum of 4Q ERLs. choose to
5:0°Io peC year through 2020. f'+s a result of the annua
2 The yearly rate shall increase by roved by
as detailed in Session 1 Q4.1 uat irate adjustmentsshai! beiaPP Y
review of rates,
adiust the.monthly ERL rate as necessary• rp ernes shall be
Council.
Resolution of the City on non..residential p pwill begin upon
3 The number of Equivalent Residential. Lots. (ERL)
calcula
ted by reference to the Boone Courity records. Stormwater fee billing
water meter installation,
104:09 RATE APPEALS rovisions of this chapter
ERL inquiries from customers to es the p ERL has been correctly
City staff will review all rate and this review, any customer who be
applied to a property. Following appeal in the fallowing rrianner
have been applied in error may pP
e filed in writing to the City of Madrid PubiicWod<s ❑irectar and include a
1, An. appeal must b support the request for an appeal.
necessary information. to
page 5
CITY OF GEM LAKE.
Claims For Payment Period Ending: 8/18/2020
res
Gretchen Artig-Swomley, Acting, Mayor
Jim Lindner, Council
Faith Kuny, Council
Len Cacioppo, Council
Tom Kelly, Treasurer
Fund Totals 1 1 $ Amount
General Fund
1704.11.18
Parks.& Playgrounds
0.00
2004 Debt Service Fund
0.00
2006 Debt Service Fund
0,00
2015 Debt Service. Fund
0,00
2017 Debt Service Fund
0.00
2018 Debt Service Fund
0.00
Improvement:Fund.
0.00
Scheuneman Road Improvements
0.00
Hoffman Road Improvements
0.00
Sewer Fund
2,832.87
Water Fund
0.00.
Investrnant Trust Fund
0.00
Total All Funds
20,244.05.
Claims for Payment.Check Numbers 11230 and 11220 through 11229 attached.
8112120 at 13:36.28.49 Page: 1
City of Gem Laid
:Check Register - Prepaid Checks
For the Period From Jul 22, 2020 to Aug 19, 2020
Filter. Criteria.includes: Report order is by Check Number..
Check #
Date
Payee
Amount
11176
7124/20
Gloria A. Tessier
746.75
11177
817120
Gloria A, Tessier
746.75
11220
8118/20.
City of Roseville
403.00
1122.1
8118120
City of White Bear Lake
8,848.07
11.222
8118120
CiNTAS
6.24.
11223
8118120
GREEN LINE SERVICES CO
425.00
11224
8118120
Kelly & Lemmons,. PA
2,190.61
11225
8118/20
Metropolitan Council
2;826.12
11226
8118/20
Gopher State One Call
6.75
11227
8118120
Ramsey County
833.00
112.2&
8118.120
White. Bear Township
2.1647,86
11229
8/18/20
Kcel Energy
563.88
Total
20,244.05
c
CL0
u
0
.j
d
0
0
i
O
0
V
Q
CITY OF GEM LAKE
CASH AND INVESTMENT BALANCE STATEMENT
As. of 07/31/2020
Fiscal Year; 2010
Cash and Investments
Balance
Balance
Name of Fund
711.12020
Receipts
Disbursements
7/31/2020
General Fund
$683,854:43
$10,393.54
$73,670.60
$620.;577.37
Parks and Playgrounds
$48,495.33
$0,00
$25.02
$48;470.31
.2004.1)ebt:Service:Fund
$0.00
$0.00
$0.00
$0.00
2006 Debt Service Fund:
$0.00
$0.00
$0:00
$0:40
2.067 Capital Improvement Bonds
$94,712.11
$0..00
$0.00
$94,712.11
2018 Inprdvement Bonds
$4,338.94
$0.00
$0,00
$4,338,94
Improvement Fund
$241,677,66
$259000.00
$0.00
$266,677:66.
City Hall Construction
$0.00
$0.00
$0,00
$0,00
Schouneman.Road Improveinetns
$8,678.11
$0,00
$0.00
$8,678, I.I.
Hoffinarn.Road Improvements
($2I2,987.37)
$0.00
$0.06
($212,987.37)
Sewer Enterprise Fund
$4-16,873.48
$13,510.39
$2,838,27.
$427,605.59
Water Enterprise Fund
.($35,443.37)
$4,544.09
$0.00
($30,8992$):
InvestmentT rust Fund
$698:99
$0.00
$698:99
$.1.25%J 99.32
$54,207.00
$76,533.89
$1,227,872.43
Premier Cliecking.
Premier. CD's
UBS Investments
UBS Money Market
Gambling Fund Balance
$635,548.05
$0.00
$576,000.00
$16324.38
$1;227,872.43
BALANCE STATEMENT.OF GAMBLING FUNDS
Balance Balance
7/1/2020 Receipts Disbursements 7/31/2020
$2,169.11 0.00 0.00 $2,169.11
City of Gem Lake
GL•NERALFUND
Budgeted Statement orRevenues and Expenditures
For the Seven Monllts Ending July 31. 2020
Qu Mntlt
Muth
r M11111
292-0
YrD
M
Bstdggt
AMLd
Yoriance
t 1 1
Bltdect
Actital
aria+ cc %Comnleta
EVENUIts
Property Taxes
Current Property Taxes
$ 36,678.67 $
0.00
36,678,67
0.00 $. 440,144.00
$ 200194.65
239949.34
4SA9
Dellllq'Properly Taxes
UO
0.00
0,00
00
0,00
24;417.89
(24,417.99)
0.00
Fiscal Disparity.Taxes
912.00
0.00
912.00
0.00
10,944.00
64637
10.297.63
5.91
Penalties & Interest
0.60
0.00
0.00
0.00
0.00.
(196.83)
196.83
0.00
Lieenses aAd Perra is
General Bus iness:Licenses
183.33
1.800.00
(1,616.67)
981.82
2.200.00
2.660.06..
(400.00)
1.18;18
On -Sale Liquor License
450:00
5.800.00
(5,350,00)
1;281189:
5,40D.00
5.800.00
(400,00)
107.41
Other Nnnits
83.33
400.00
(31.6.67)
480.00
1,000.00
I,; 65.00
(.165,00)
116,50
Tobacco License
41.67
200.00
(153.33)
480.00
5DO,OO
200;00
300.00
40.00
Charimble gambling License
41.67
$00.00
(458.33)
1,200.00
500.00
500.0a
0:00
IOD.00
Contractor License
100.00
500.,00
(40a,00)
sa0.00:
1;200.00.
1,250.00
(50.00)
iO4.17
Building Permits
833.33
5,19.4.75
(4,151.42)
622.I7
10,0D0:00
7,485.15
2,S14.85
74.85
Plumbing Permits
12S..00
380.00
(25$.00)
304:00
1,500.00
1,540.00
(40.00)
102.67
Mechanical Permits
166.67
0,00
166;67
0,00.
2,000.00
1,200.00
800:00
mooElectrical
Permits
91.67
60.00
31.67
65.45
I,1D0,00
219.00
881.00
IRANPDES
Permit
200.06
(191.67)
21406.00
100.00
300:00
(200.00)
300.0
Building Plan Review
0.00
947.70
(94730)
0.00
0.00
1,522,80
(1,522.80)
-OMFire
Marshall Inspection:
2003
0.00
208.33
0,00
2;500,06.
0.00
2.500.00
0.00
Styptic Inspection Fee
166.67
90.00
76.67
54.00
2,000.D0
210.00
1,790.00
`10.50
Sate Permit Charge
OX
24190
(235,47)
2.925.60
100.00
214.80
(174.80)
274.30
Sewer Cwitractor License
9.33
0.00
.8.33
0.00
I OD.00
0.00
100.00
0,00
RoWal.Licensing
0.00
600.06
(660,00)
om
0.60
.1,006.06
(1,0DO,00)
0.00
1360 Licenses..
12;50
0.00
12,50
0.60
150.00.
310.00
(160.00)
206;67
In tergoverntttetital Revenues
Local Governmentds
O.DD
0.00
0.00
0.00
0.00
12AO
(12.40)
O.OD
County Grants& Aids
1,250.00
0.00
1;450.00
0.00
15;000,00
0.60
1.5,000.00
0.00
Cable TVFinachlaFen
.500.00
0.99
500,60
0,00
6,000.00
0.00
6,000,06
0.00
Poltce.StateA.id
358.33
am35833
0,00
4.300.00
0.00
4,300,00.
O.W.
Charges for Serviecs
Planning Fs es
41.67
0,06
41.67
0.00
500,00
0.00
500.00.
0.00
Plan Review
333,33
0,00
333.33
0.00
4,000.00
0.00
4;000,00
0,00
InvestmentAdminCharge
16,67
0.0.0
16,67
0.00
200.00
260.11
(60,11).
130.06
Fines and Forfeits
Fines
100,00
0.00
100.00
0.00
1.200.00
590.00
610.00
.49;17
Miscellaneous
Interest Earnings
208.33
D.OD
208.33
0.00
2,500.00
3,670.65
(1,170.65)
I46.83
Miscellaneous
83,33
2.OD
81:33
2.40
1,000.00
2.00
998.00
0,3Q.
FaclIity Rental
250,0.0:
0.00
250.00
0.00
3,000.06
518.03
2,431.97
1727
Tartl Revenues
43,261.50
16,908.25
26;35125
:39.08
519 138.00
255 692.03
263.445.97
49.25
+),{,PEE ITi RE$
City Conned
Wages and Sataries
62S.00
0,00
625.0D
0.00
7;500.00
3.300.00
4;200.00
44.00
Employer Paid Insurance
47.03
750.80
(702.97)
1;569:62
574.00
627,93.
(53,9.3)
t 0.9,40
Adininstration
83.33
0.00
83.33
0.00
1;000.00
0.00
1,000100
0.00
Con ferenceRegistrations
8.33
0.00
8.33
0.00
100;00
20.00
80.00
24,00
Council.Contingoncy
$33.33.
0.00
83333
0.00
10.000.00
0100
I0,000,OD
0,00
Elections
Operating Supplies
20:83
6.0.0
2D,83
0100.
250.00
O,OD
250.00
0,00
Conlmi ledServiecs
0.00
OAO
0.00
0.00
0.00
1,666.00
(1,666.00)
0.00
Administration
833.33
.0.00
833,33
0.06
10,000.00
0.00
10,000.00
0,00
Legal Notices
14.58
118.02
(103A.4)
30.2
175.00
59.01
115.99
3172
Repairs&Mai nt=Contractual
268.33
926.07
(717,74)
444.51
2,500.00
2,417.12
82.88
96.68
811212020 s19:34 AM
City of Gcm:Lwm.
GENERAL FUND -
Budgeted Statement of Revenues eiid 1pm
For the Seven Months EndinZJ41y 31,2=
Curr Mistli
Corr Mnth
h
2W
Em
Building Inpseclioa
Bud
A ual
V rianc
% om I;e
iBt dW
As*
Ye %Dpmplet
WAGES & SALARIES
FICA CONTRIBUTIONS
1.,041.67
0.00
.1,041.67
0.00
] 2,500.00
00
•12,506.00
0.00
PERACONTRIBUTIONS
79:67
78.17
0.00
79,67
O:QO
956.00
0.00
956.00
0.00
WORKERS COMPENSATION.
10.00
0.00
0,00
78.17
000
�1)0
438.00
p•pq
Building. Secretary
Building Secretary
1,500.00
669.38
15,42
830.62
O.QO
44.63
195.00
185:Q0
18,000,00
0.00
4,291.89
185.00
1-3,709,1 J.
0.00
23.84
2 03.33
208.33
0.00
14.3I
14,31
(560,00)
194.02
560.00
6.87
2.500.00
214.7O
2,285.30.
8.59
&,
riceEComputerServicesEquip
OiTice Equip & Fumtshings
416.67
0.00
4.00
0.00
70.00
(70.00).
0.00
416.67
0,00
5,000.00
0..00
s;000.oa
0.00
Road Maintenance
SiVis, Sign RepairNbterials
Engineering
41.67
0.00
41.67
0.00
500.00
0.00
500.0.0
0,00
Engineering
500.00
O.OD
0.00
7.069.10
500.00
(7,069.10)
0.00
6.60
6,000.00
0.00
6,000,00
0.00
Street Lights
ROW Maintenance
108.33
59.88
48.45
55,27
0.00
1,300.00
9,480:37
373.09
(9,480.37)
926.91
0.00
28.70
Street Repairs
83.33.
333.33.
0.00
2,590.0Q
8133
(2,256.67)
0.00
777.00
1,000.00
0.00
1,000.00
0.00
Blvd Tree Trimming
1.150.00
0.00
i,250.00
0:00
4,000,00
2,590,00
1,410.00
64.75
Dues & Subseriptons
8,13
0.00
8.33
15,000.00
0.00
15,000.00
0,00
0.00
100.00
0,00
100,00
0.00
Ice And Snow Removal
Salt rs& iMaint -Contractual d
R
Repairs
1,416:67
0.00
i,416,67
0.00
11,000.00
1,144.53
15,855.47
6.73
Snow Plowing
.25.0.00
I,666,67.
0.00
0.00
250.00
4666.67
0.00
3,600.00
0.00
3;000.00:
0.00
0.00
20,000.00
2,543.00
17;457:00
12.72
Park Iftintenance
PARK MAINTENANCe-.CONTRACTLIAL
416:47
0.00
0.00
5,006.00
.416.67
0,00
5,000.00.
0.00
Other Financing Uses
Operating Transfers OUT
4,583,33
25,000,00
(20.416.67)
545.45
55,000.00
25,000,00
30,600.00
45.45
lbte ExperOkures
43,26150
45367.95
(2,106,45)104.87
50,138.00
198,282,04
320RS596
38.19
excess Rey Over (Utxkr);F.xp $
0.00 $ 28,459.70
2R 459.70
0.00. $
0.00 $
57,409.99
f57,409.99} .
p;pp
tln41= et 92.4 AM
City of Gem Lake
2007 D13BT SERVICE FUND
Budgeted Statement of Revenues mid Expenditures
For the Seven Months Ending July 31, 2020
1 u r Ninth
tenth
Curr Mwh
2020
yTD
YM
ud aA
to
Variance %Complete
Budket
Actual
Variance °ljCMIA
REVENUES
Current Property Taxes
$ 6,234,00
$ 0.00
(6,234.00)
0.00 3
74,40&00; $•
3V14;35
40,593.65
45.74
Delinquent Property Taxes
0.00
0:00
0.00
6.00
0.00
4,728,S9
(4,728.59)
0.00
Fiscal Disparities
175.83
00
(175:83)
0.00'
2.1f0,00
135.80.
1,974.20
6A4
Penalties & Interest
0.00
0.00
0.06
0.06
0100
(35.60).
35.60
0;00
Interest &mings
41.67
0.00
(41,67)
0.00
500,00
462.69
37.31
92,54
Total Revenues
6,451.50
0.00
6451,50
0.00 _
_ 77,419.00
39.505.83
W1117
$1.03
EXPENDITURES
Principal
5,000.00
0.00
(5,000.00)
0,06
60.000.00
60,000.60
b,00
100,06
Interest
1,147.08
6,627.50
5,480.42
577.77
13,765.00
13,765.00
0.06
100.00
Fiseal Agent Fees
50.00
0.00
(50.00)
0.0.0
600.00
0.00
600.00
0.00
Total Expenditures
6,197.08
6,627.50
430.42
106.95
74,365.00
73,765.00
600.00
99.19
Excess Rev Over (Under) Exp
$ 254.42
(S 6,627.50)
(6,881,92)
(2,604.98) S
3,053.00 $ 34,259.17
37 312.17
(1,122.15)
ariwakoatR41 AM
City of Gein.t.ake.
IMPROVEMENT FUND
Budgeted Statementof Revcnues and Expenditures
For the Seven Mantfls Ending July 31, 20M
Carr Mnth Curr Muth Curr M tl tl. YrD Yl�
Sudeet. Actual. Ynrian IK Cmnnlet6 gyp„ a Ac.Wid Variance Comniete
RUYENUE .
lntematEarriirigs $ 150.00 $ 0,00 (150.(10) 0.60 3 1,800.00 $. 1,633.09 166.91 90.73
Transfers rrom Other Funds 2.093.33 25,000.00 22,916,67 1,200.DD 25,000.00 25,000.00 0.00 100.00
Total Revenues 223133 25,000A0 22766:67 1,119,40 26,200.00 26,633.09 166.91 99.38
EXPENDITURES
OPERATFNGTRAWERS 5,085.33 0100 (5,085,33) 0.60 61,024.00 0.00 61.024.00 0.00
Total Expenditures 5,085.33 0.00 (5,085.33) 0.00 _61,024.00 0.00 61,024.00 0.00
Excess Rev Over (Under) Exp $ 2.852.00 $ 25 000.00 27 852.00 (876.58) ($ 34,224,00) $ 26,633.09 (60,857,09) (77.82)
8Vi 020aM44AM
City of Gem Lake.
ROFFMAN ROAD IMPROVEMENTS
Budgeted Statemontor.Rovenues and Expenditures
For the Seven Months Ending J» ly 31 2020.
Curr MmI
Corr Mrit1i
Cure Mh
YTD
YM
}TF
Duke;
b9lud
Varianco Y
Complete
$L l&d
Actual.
kzrinnc
%Complete
REVENUES
Current Special Assessments
$ 3;333.33 $
0.00
(3;333.33)
0.00 $
40;000,00 $
20,614.78
19,335,22
51.54
DclingSpecialAssessments
0,00
O,OQ.
0.00
0.00
0.00
1,337.56
(1,337.56)
0.00
Penalties &Interest
0.00
OAO
;OAO
0.00
0.00
241.42
(241.42)
0.00
InterestEnmings
(66.67]
O,Ob
66.67
AM
(800.00)
(1,554.07)
754.07
194.26
Total Revenues
3,266.67
0.00
0;00
39.200.00
20.639.69
18,560.31.
52.65
F,XPFNDITURES
Total Expenditures 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Excess Rev Over(Under) Exp S3,266.67 $ 0.00 (3,266.67) 0.00_S 39.200.00 $ _20.639.69_ 19,560.31 52.65
6/12r2020 at 6:47 AM
City of 0cm Lake
WATER ENTERPRISE -FUND
Budgeted Statement of Revenues and R*nditures
For tha Sevcn Months. Ending July 31, 2020
Curr 1G wb
QamlitSh
Curt Mirth
Y-m
-m
RUdjeA
Agtigl
Vnriance %LC0jpj2.lzjQ
Bu
civa
Vflrinnoe
%Comnlm
REVENU
Water Meter
93.33 S
142.50
59.17
17i.00 S
1,000.60 $.
711.50'
-287.50.
71.2$
Local WAC
666,67
%OMM
2;33333
430.00
8,000.00
4.3ootio
3;�0.Op•
'S6.25
Residential Water Revenues
433:33
2."60
Ir973.27
.336.79
10..000.00-'
4,721.77
S.278,23•
47=
Water Late Charges
0:00
0,00
0.00
0.00
0.00
22.41
(22,41)
A;I0
Interest Earnings
Z jQ
0,pp
(2:50)
0.00
30,00.
{227:24}
257:24'.
(75747)
Total Revenues
L565,83
"949,40 r,
Q63,27
373.14
19,030.00
9,729.44
9,300.56
51.13
EXPEKDITURCS
Water Meter Supplies
41.67
0.00
(4I.M
0.00
500.06
0.00
300.00
0.00
WaterlSewer Uti I i lies
Ii250,00
ok
(IX. G.0)
0.00
15,000,00
6,069.20
8;930.8Q
460-
Repairs & Malnt
41,67
0;00
(41.67)
0.00
500.00
10.310.00
(9,810.69
2;06200
Depreciation
1,000.00.
0,00
(1,000,00)'
0.00
12,000.00
on
12,000.60
0.00•
Total Expaditures.
1,333.33
0.00
(2,333,33)
0.00
28,060.00
16,319,20
11.620w
Soo*
Excess Rev Over (Under) Exp
$ 747,50 .$
5.9.49.10
6,696.60
(795.87)
$ 8,970.00 ' $
76=&M
74,1$
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As -of 7/31/20
ZONING COMPLIANCE
Date
Redept.## .1rivolce # Description
Amount
Balance.
6/5/2018
363649 Escrow Payment
1,500:00
1;500.00
5/31/20.18.
49181 Kelly & Lemmons
(114.00)
786.00
5/31/2018
349370 S.E.H.
(1,222.71)
(4m.71)
5/31/2018
201804301583 PlannerTlme
{130,50)
(567.21)
6/50/2019
49357 Kelly & Lemmons
(294.00)
(861,21)
7/31/1019
49519 Kelly & Lemmons
(598m)
(1,4M21)
Y11012018
20180705163&..PlannerT1me
(304.50)
.(1,763.71)
7/10/2018
20.1807051638 Pera-Legal
(62.00)
(1,825,71) Billed out 8/7/18
10/5/201&
482459
1,825.71
(0.00)
(0.00)
(0,00)
(0.00)
(0.00)
(0.00)
DLW Properties (Donald Waidoch)
As of 7/31/20
ANNEXATION COSTS
Date Reciept.# Invoice 4 Description
Amount
Balance
8/14/2018 482452.
Escrow Payment
1,000,00
1,000,00
8/14/2018
10571 City of Vadnais Heights
.(1,000.00)
0:00
5/31/20M
491H1 Kelly. & Lemmons
(196.00).
(196.00)
6/30/2019
49357 Kelly & Lemmons
1378.00)
(574.00)
7/31/2018
4951.9 Kelly & Lemmons.-
(1,134.00)
(1,708.0D) 9111ed out 8/7118
(1,70$,00).
(1;708.00)
(1,708.00)
(1,708,00).
(1,708.00)
(1,708.00)
(1;708.00)
Scheuneman Road Improvements
As of 7/31/20
Revenues 2017 2018 2019 2020 Total
Grants. 0.00
Special Assessments 0.00
Interest Earnings. 173:96 425:14. 58.64 657:74
Other Payments 0.00
City Funds 0.00
Bond Proceeds :67.9.,22.7.15 679,227.15
Total Revenues 0.00 679,401:7.1 425.14 59.64 679,884.89
expenditures
Project Costs.
Engineering
Legal
Appraisal
Tree Work
Finance (WBT)
Legal Notices
Fiscal Fees
Interest.Expense
Construction
Other
15,953.76 86,580.07 3,914.71
106,40.54
0100
0.00
%900.00 5,000.00
8,900.00
198A0
198.00
0.00
1,016.62
1,016.62
52,762.1i0
52,762.00
0.00
450,076,99 58,850.24
508,957.23
0.00
Total Expenditures 19,853.76 595,633.58 62,804,95 0.00 678,292.319
Revenue over
Expenditures (19.,853.76) 83,767.43 (62,375.81) 58.64 1,592.50
Net.Costs (19,853.76) 63,913.67 (82,233.57) (82,174.93) 1,592.50
County Road E. Sidewalk. (Phase 2)
As of 7j31/20
Revenues 2018 2019 2020 Total
Grants 0.00
Special Assessments 0.00
Interest Earnings 0100
Other Payments 0.00
City Funds. 0.00
Bond Proceeds 0.00
Total Revenues MO. 0.00 0.00 0.00
Expenditures
Project Costs
Engineering
0.00
Legal
0.00
Appraisal
0.00
Tree Work
0100
Finance (WBT)
0.00
Legal Notices
0.00
Fiscal Fees
U0
Interest Expense.
0.00
Construction
0.00
Other
0.00
Total Expenditures 0.00 0.00 0.00 0.00
Revenue over
Expenditures
0.00. 0.00 0.00 0.00
Net Costs 0.00 0.00 0.00 0.00
I