HomeMy WebLinkAboutResolution 2023-027 Adopting the MN General Records Retention ScheduleCity of Gem Lake, MN
Resolution No. 2023-0027
November 21, 2023
A RESOLUTION ADOPTING THE MINNESOTA GENERAL RECORDS RETENTION SCHEDULE FOR
THE CITY OF GEM LAKE
WHEREAS, to comply with the Records Management Statute MS 138.17, it is necessary to adopt a plan for
managing governmental records including the proper retention and disposal of municipal records; and
WHEREAS, the Records Management Statute MS 138.17 establishes the Records Disposition Panel and requires
all government entities to follow an orderly process in disposing of government information; and
WHEREAS, the State of Minnesota has approved for use by all Minnesota Cities the “Minnesota General Records
Retention Schedule for Cities” which authorizes cities adopting said schedule an orderly method of disposing of
municipal records; and
WHEREAS, the “Minnesota General Records Retention Schedule for Cities” is regularly updated.
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Gem Lake, Minnesota adopts the
Minnesota General Records Retention schedule and directs the City Clerk to notify the Minnesota Historical
Society/State Archives Department.
BE IT FURTHER RESOLVED, that following state approval, City Departments are directed to provide for
retention and destruction of records as set forth in said schedule and its subsequent revisions.
The motion for adoption of the foregoing Resolution was duly introduced by Councilmember Lindner and supported
by Councilmember Cacioppo, and upon vote being taken thereon, the resolution passed with a vote of 5 in favor and
0 against.
Adopted by the City Council of the City of Gem Lake, Ramsey County, this 21st day of November, 2023.
BY: ATTEST:
Gretchen Artig-Swomley Melissa Lawrence
Gretchen Artig-Swomley, Mayor Melissa Lawrence, Acting City Clerk
State of Minnesota )
County of Ramsey ) SS
City of Gem Lake )
I, the undersigned duly appointed and acting City Clerk for the City of Gem Lake, do hereby certify that the attached
and foregoing Resolution is a true and correct copy of the Resolution duly adopted by the Gem Lake City Council at
its regular meeting of November 21, 2023 and as recorded in the minutes of said meeting.
WITNESS my hand and seal of the City of Gem Lake this 21st day of November, 2023.
Melissa Lawrence
City of Gem Lake, Acting City Clerk