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2021 11-16 CC PACKET
.City of Gem Lake, Minnesota C119 Coa6cil Meeting November 16, 2021 .Call to Order of City Council Meeting By'MugorArtig-Snromley Call of'Roll Artig-S►vomley Cacioppa Hynes-Am(ee . Jbhnsm Lindner Others in Attendance: Sign-up Sheet Agenda • City Council Agenda for this Meding.(Aecept Agenda) • Approve the Minutes from October 1912021. City Council Meding • Approve the Minutes from the:November 3, 2021 Pldnning•Commissioii Mt c6f l Committee Reports • P18nning Eommission Old Business • Newsletter Ideas New Business • Resolution 92021,001.1 - Designated Polling Places -City of Gem Lakc.2022 Liquor Licenscs/Procedures o Resolution tt2021-0012 - Gem Lake Hills .Golf Course liquor I, cpse 2022. o Resolution #2021-0613 - County Lounge Liquor License 2022' o Quarterly Billing from 2020 o Nine Month Golf Course. License Concept • Election Recap November 3, 2021 • Interim Use Permit Request by John Birkeland V Gem Lake Infrastructure Issues 0 1• uMnan Road Slope Failure Update -Justin Gese o Scheueneman Road Storm Water Study=South End -Justin Gera o Villas of Gem Lake Update o Gem Lake Trail Update and Ideas o Gem Lake Well Update o Heritage Hall -Jim Lindner • CO2 Sensor Replacement ■ ActuatorReplaccrnmt ■ Updates on all Othcr Building Repair and Improvement Projects • Internal [Management Update o City Council Clerk Training o City Council/Planning.Commission Training Min ual o Health Insurance Stipend Concept • Public. Works and White -Bear Township. • Resolution #2021-0014-$core GrantFundins2022 • Community 6itreach:toOther. Cities and Government Bodies • Claims Monthly Financial Reports. • Quarterly Financial Report • Presentations from die Public, 2 minutes tnaxiroum.. Open items for Council Members to Bring Up future Council. Meet lags • Next City Council Meeting and Truth in Taxation Hearing, Tuesday December 21, 2021 •. Next City Council Workshop.is.CANCELED Adjoa rament — The meeting adjourned at CITY :O GEM:.LAKE Heritage Hall 4200 Otter Lake Road] Oem Lake, 1VMN 555110 6.51-747-2790/921-651-747-2795 (fax} E-mail city gemlakemn.org Gem Lake City Council Meeting November 16, 2021 Sign in Sheet II' I City of Gem Lake { 'Gem Lake City Council, October 1% 20ZI Meeting Minutes. Mayor Gretchen Artig-Swomley called the City Council Meeting to Order at:700 p.m. The following members of the council were in. attendance: Gretchen.Artig-Swomley, Laurel iAmlee, Jim Liudnee.and Len Cacioppo. Beir Johnson was not present: Others in attendance included the following: -City Attorney Patri&Kelly, City Treasurer Tom Kelly, Planning Commission Chairman.Don Cummings, Summit Farm Villas ROA Board President Sharon Roland,. residents Paul. Emeott, Patrick Rottach, Brad:.Naylor and Minnesota Pollution.Control Agency (MPCA) representatives: Titri Grape, Tom Higgins, Michael Ginsbach and Jason Hawksford. Approval of Agenda Councilmember Lindner introduced a motion to approve the agenda for the meeting, Councilmember Cacioppo seconded.the.motion, all -in -favor,. motion approved. Approval ofM"nu#es Councffm' a itber Lindner it trodiiced amotion for approval of the minutes of'the.September 2I, 2021 City. ,Council meeting, CQunciimember C.acioppo seconded, all.in favor, motion approved. Councilmember Lihdnei introduced a motion for approval of the.minutes of the October 12, 2021. City. Oow,upi l Workshop, Councilmgmlber Amlee seconded; all in favor, motion approved. C6mmiftee Reports Cummings updated the council on the. Planning Commission's work on propose4 changes to the city ordinance on home occupations. He anticipated. a. completed product Yn'the next few months; but hopes for mb a expert help from a planner. Work continues oii*expanding the list.of permitted uses in the city's Gateway -District. Two items will be considered at the November Planning Commission ineeting,. including -a. requestfor an accessory structure, in which a variance. and a. Conditional. Use Permit may be needed, and a request-f6r-renewal .of an expired Interim. Use Permit. Mayor Art ig-Swomley addedlhaf the services of anew. city planner.are being retained by the city through the engineering firm. TKDA, and That this would be discussed laterin the. agenda. The. planner would -be available to assist the Planning Commission with the projects listed above. Old Business Mayor. Artig Swomley suggested topicsfor the upcomiAg-.newsletter,, to be published in late November or early December... These -topics could include an update on 'the well..situatian and.the latest data from the MPCA, a story on. the municipal water report that is being contracted for, the new set. of trees planted on. the city's .trail; the MS-4 public bearing, which was held at the last council meeting, and other topics that come up. There: were no other suggestions. New Business Resolution 2021-009 Counci[member Linder introduced a. motion. for approval of Resolution 4202f-009, which covers Cortification to the Tax Rolls of Overdue Water and Sewer Bills. Councilmember Amlee seconded :the -motion, all in favor,, motion approved. City of Gem I.alce-Oty Council Mecting Minulesbatober 19,2& 1 I P �3 .. Resolution 2021410 touncilmember Lindner introduced a motion forapproval of Resolution #2021-0.1.0, which -covers Certification to the Tax Rolls of Overdue Septic Inspection Fees. Counci Imember Cacioppo .seconded the motion, all in. favor, tno#gn approved. A was noted that after these two certifications at the meeting, resident§ -would still have*30*dayst6 pay their bills before the information was conveyed to the county. for the tax -bills. Gem Lake infrastructure issues. Scheuneman. Road Stormwater Workshop -Recap and Next Steps The October 12 Workshop on Stormwater was well attended and there -were significant discussion of the Scheuneman Road Stormwater Report; which was prepared by SEMI to address flooding. problems that happened in. 2019. Two problem areas were addressed in the area. On the northern portion. of the road, flooding issues affected threeliomes; due to very unusual weather conditions. Solutions would range in cosh from around $100,000rto.around $7- 00;000x and -would not be guaranteed to significantly change the outcome of n.1.00 year flooding event.. The..sblutions would primarily benefit these three houses. Based -on the data and after many questions, there was consensus in the. audience that the solutions not beimplemented. Residents in the area felt they were. too costly for a gnce in a lifetime event. On the. southern portiotr:of the road, costs were approximately the same; two or three homes were primarily affected by. the *aterflow, although there was:som*e. discussion as to the fact that the topography of these particular lots: could be the primarycause of issues. It was decided that issues on the south -cnd of the road needed some further sWdy.before de6isi6ns were.triade. Justin 6e§e.of SEH suggested a future workshop. to focus on this end of the road. Gem Lake-Trail/Tree Trust.Repoirt Councilniember Cacioppo reported that the Tree Trust had begun planting the 72 trees.that were part of the:settlement with Water.Gretn I in overpollution issues. These trees were. being planted on city property surrounding the.Gem Lake Villas project and were being planted according to an agreed -upon: plan. Issues regarding.clean-up of clog waste were briefly discussed: Owner responsibiliity for do&cleaii-up was re-emphasized. Hoffman Road Slope Failure Update MayorArtig-Swomley presented a brief report from City Engineer Justin Gese,-who could not be present -at die. meeting. Two bids were received for the slope failure project. The work was awarded to thee lowest bidder; Dresel Company. Work has not officially started due to. difficulties with. obtaining necessary supplies and the need to finalize the casement necessary to. do the work. Patrick Kelly is set to begin working on the easement. Gese.is::working with Ramsey County --.on cost sharing for the project. Proposal to Update. Gem Lake Water Plan Recent events regarding Getty Lake wells have caused the city councifl to request an update to the. 2006 Municipal Water Plan for the-6ty of Gem Lake. This plan. was written to.exptore options - for bringing municipal water to some or all of -the -city in coming years. With this in mind; the city's engineering firm, SEK submitted a proposal to :bring the I S-year-old plan update .and take :a, fresh look at options. This proposal lays,out steps for re-examining issuessurrrounding potontial water sources and presenting a water feasibility report to the council on. or.atound January 18, .2022. The total cost bf the.*W06iCwould be.$21,590: Councilmember Lihdrier introduced a motion to•approve`the proposal and go ahead with the study. Councilmember Cacioppo seconded the. motion, al[ -in favor; motion approved. .;. City of.Qem Lake City Count;il Meeting Minutes Octob'e; T9, 2021 2 I• P i g r K... Minnesota Pollution Control Agency Report/Recap of -Zoom Call Tim Grape of the MPCA thanked the council foe allowing the agency to participate in the full meeting and to -be available for private meetings wiih citizens from &8-,00- p.m. tonight at Heritage Hail. About 10 people took advantage ef-the opportunity to meet in the small:conference rooms with NFCA officials. Grape-ieported that the zoom call garnered a significantaudience and many questions were asked.and*answered. Axecording of the call will be available on the agency web -site soon. Work continues to find the source of 1.,4 Dioxane. in -15 Geiii Lake wells. The. agency is. following leads and is working closely. with city officials to: comb -files.. for slues. Additional wells. are in the process off Bing tested in:the-city and -results will be available: incoming weeks: Although it might take a little time; Grape felt confident that the origin of the problem will probably be found. He encouraged. citizens of Gem Lake to call the agency with .any questions and he.: provided contact information to those. in attendance. Heritage Hall Update Copgcilmember Lindner reported that most of the repairs and improvements to Heritage Hall, which were approved by the :council at previous meetings, have been completed with a few exceptions. Anew sink and motion activated faucetwill be installed soon in the kitchenette area. -Outdoor lights will be finished as soon as necessary. parts are received by the supplier. Countertop. and cabinet expansion in the office area ig.expocted to be completed. in November. Internal Management Update Melissa Lawrence, Acting.City.-Clerk ; was .unable to attend.tortight's meoting due to a family emergency. Mayor Arug-Swomley repotted that Lawrence. was able to attend and successfully complete a city clerk training course sponsored several weeks ago by the League of Minnesota Cities. Work continues on insuring ordinances are up:to date, in.searchable formats and are posted on the web -site in their most°current version. Lawrence is also working -on renewals for recital property licenses in Gem Lake. She is al¢o in the process of determining if there are any new rental properties and: sending them the license application form to complete. Fire and Burning tissues .Mayor Artig-Swomley and Coune.i.1member Lindner had a. meeting with -Fire Chief:Greg Peterson. and. -Asst. Fite Chief/Fire Marshall Kurt Frison of the City of White Bear Lakein September: At this meeting; the. Fire Department made:many helpful suggestioin oil flow the two cities could coordinate efforts on'fire safety and ordinance enforcement. The Fire .inspector agreed to provide suggested updates to the .Gem Lake-Fire°Ordinance and to submit:them back to the Mayor.prior to the next council meeting. Alsb' discussed at the:meeting were-burtiing permits, tecreatianal burning activities and guidelines and the suggestion that Gem Lake `adopt Minnesota State -Code- #1306, which would requirefre sprinklers in..all new and significant remodeling or expansion projects in commercial buildings. A total burning ban was not put into place during the very dry summer months in White Bear Lake, but Peterson said it was discussed. The group talked about coordinating efforts if burning ban ever needed to be put. in .place. Couneilmember Lindner introduced -a motion to put a burning ban in place automatically if the City of White Bear Lake ever. had to institute: one, and that the burning ban would .have the same conditions and duration..as White Bear.Lake's ban. Counpilmgmber Cacioppo seconded the motion, all in favor, motion approved. City of Gem 116*CC ty Council Meeting h4inu!o OgQber 1.0, 2621 -Councilmember. Linder introduced a. motion to adopt the suggested changes as presented for Gem { Lake Ordinance #77, also known as:the Fire Ordinance. Councilmember Cacioppo seconded,:.all .in [ favor, motion approved. .Councilmember Lindner introduced a motion to adopt Minnesota. Ordinance # 1.306 into Gem Lake's building.ordinance; which-boversthe need for flretptiiiklers,iri commercial buildings. -Councilmember Cacioppo seconded the motion;. all in favor-, motion approved: Public Weirks and White Beat Township Mayor Artig-Swomley*presented a spreadsheet prepared by Tom Kelly, that detailed public works .type costs: over the past ten. years spent by Gem Lake to various contractors.to cover things like. snowplowing, sanding, street sweeping, lawn mowing, tree trimming, etc. Mayor An g=Swotnley asked -.for the councils approval to meet with the Township on this matter. The goal of the -meeting would. be to begin discussing the idea of getting all public works services from White Bear Township if they were agreeable and if mutually satisfactory terms -could be arrived at. The council was in favor -of the.idea. Mayor Artig..Swomley. said she would pursue the. matter as soon as possible: Snowplowing ContracR-for 2021-2022 Season Mayor Artig-Swomley.presented a proposal from T.A. Schifsky and Sons, Inc. to perform snowplowing and. sanding services for the upcoming winter.seasdn on. City of Gem. -Like roads. The estimated average Lost for the season. would be $14,000, based on hourly rates listed in the proposal for various snow related services and materials. Councilmember Lindner introduced.a motion to acceptthe proposal with the insertion of Summit Farm Lane and the Gem Lake trail on the list of streets..and areas that would be covered. Councilmember Cacioppo: seconded the motion, all..in favor, motion approved. Mayor Artig=Swomley would ask Lawrence.to make the necessary -changes to the. proposal before signing. -and sending it back. City Planner Proposal Mayor.Artig Swomley presented a proposal.from TKDA to -provide the services of city planner Evan Monson to -Gem Lake-at.a rate of $86.per hour on an as needed basis. She:noted that Monson's schedule and projects with -other cities would rarely make it possible for him.to be able to -attend. City Council and Planning Commission meetings. Councilmember Lindner introduced a motion-to:accept the proposal. Councilmember Cacioppo seconded the tnotion, all in favor, motion approved. Estimate. for Laptops Mayor Artig-Swomley introduced a propQsal-to purchase two. laptops. that could be used by Lawrence or city council members on an as -needed basis for remote work. The:cost of the two laptops would be $2,378 -and would be covered by the city's COV1D relief funds; Councilmember Lindner introduced a motion to approve the. purchase. Councilmember Cacioppo.seconded the motion, all in favor, motion. approved. .Gem Lake Emergency Planning Mi ayor.Artig-Swomley suggested asking a representative froth the Rams.ey.Coupty. Emergency Services Department to attend a future council meeting or workshop. to explairi-how their services are provided in the event of a major emergency. Council members: felt this -topic would be best served through the workshop format. Cpipacilmember.-Lindner introduced a motion That Ramsey County genergency Services -be contacted and invited to a future meeting. Coutieftember Cacioppo seconded%the motion,. all in favor, motion approved. Mayor Artig-Swomley'said- she would get iii touch with the department. City oraetn .Lake city council Meeting Minutes October 19i 202.1 4.1-P a, h'"C Outreach to Other Cities and Government Agencies Mayor Artig:'Swomley felt progress had been made with ,building bridges and improving working relationships with White Bear Township, the Ramsey County Sheriffs Department, the. City of White Bear Lake; Ramsey County Election Services, and others. Sevet'al tileas'were Tieing discussed to approach the City of Vadnais Heights regarding potentikl.intprovetnents. or clarifications regarding the mutual water contract.. Claims Councilmember Limner introduced a motion to approve the claims for the month..Councilmetnber Cacioppo seconded the motion, all in favor, tnotion approved. Monthly Financial Reports The council briefly neviewed-jhe monthly financial reports. covering:September, -2021. There were no tluestiorls, Presentations from" the: Public Patrick Rottach askedabout*a Nke path or widening of. Goosv Lake Road to accommodate bikers. Mayor Artig-Swomley said this was a subject covered in the Gem Lake Comprehensive Plan, but that Goose Cake Road -is a county road and decisions about expansion or widening would be done on a county level. Open Items from Council Members Mayor Artig-Swomley made.nate of an interesting article that appeared in'thtt Pioneer Press on the future.ofmass transit in the metro area and projeetions.about .remote work *and ridership: -Most council members said they had read the article. Future: Cou ncil. Meetings. The next Gem.Lake-City Council Meeting.:is scheduled for November 16; 2021. The November Workshop. is cancelled. Ad iou rnment Being there no further business, a motion for adjournment vas made'hy-Coitncilanember Lindner at 8:24 P.M. Councilmember Alnlee seconded the motion, all in favor,.motion.approved. Respectfully Submitted, Gretehoh Artig: Swoinley City otGem Lake City'C,btmeil Mating Minutes October 1%2021 511' a g 1 City of Gem Lake Planning.Cowmission Meeting —November 3, 2021 Meeting Minutes Planning Commission .Member Joshua..Patriick called the meeting to order at 7:02 p..m. Commission Members Stephanie Farrell, Art Pratt aod.Derek Wippich were present: Also present: Planning and Zoning Director Evan Monson, City A*Uq ney?dt;rick Kelly.. Mayor Gretchen Artie-Swomley;.: Councilmember Jim Lindner and Jeff and Ramsey James. Commission Chair pon Cummings.was:absent. Approval of Minutes Commission Member Pratt introduced a motion to approve the minutes of the August 3, 2021 Planning: Commission. Meeting. Commission Member Wippich.seconded the. motion. All in favor, motion approved. Public Hearings w Interim Use Permit far John Birkeland Commission Member Patrick informed those in -attendance that.he-would be-chairing'the meeting, due,tQ. Commission -Chair. -Cummings being out of town. He pointed. outthat.there would be one public hearing. tonightt.dealing with the request for an Interim Use Permit (1UP)*ta*acc6miii6date, a parking:area:fat CarFitAutp: The other niatter.that was to. require a public hearing, will .4e discussed as reguiar:agenda item, as -the application for an accessory structure was deemed :incomplete at this'time. Commission Member. Patrick than gave a.histo ypf the.request f& an.Interim Use Permit by John Birkeland for CarFit. The dealership.lost its overflow parking when the adjacent lot was sold: to*Hy--Vee. Birkland, who owns the property oh -which the car. -dealership sits, requested and was grarited-an IUP in January of 201-9, but took nb adbon th buildthe requested parking lot for his tenant. That IUP then expired: Birkeland N-asking for tbi;-same permit with the same specifications. Commission Member Pratt motioned to.open the public hearing on the IUP for Birkeland. Commission Member Farrell seconded the motion. All in favor, motion approved. Monson gave a brief report oh his findings regarding.this request. He said he had concerns.as to feedback from the homeowners -in the vicinity and wondered if the item should be tabled. Commission Members Wippich and Pratt feli.the.request had -been previously approved and should be approved again with appropriate conditions decided by die*eommission. Commission Member Wippich. stated that all three homes were owned by Birkeland and -two were occupied by family members. There was no public input at the hearing portion of the meeting, Mayor Artig-Swomley explained that Birkeland was unable to attend the public Bearing, Commission Member Farrell introduced a motion to close the public hearing on the [UP request. Commission Member Pratt seconded the motion. All in favor.; motion approved. The.continission. proceededto: discoss'tlie matter in some detail. It was felt thkthe time factor for the [UP should*be made clear. Monson said the maximum allowable period allo"Ofior an.1UP would be five years. Also, Commission Member Wippich felt it. -*was important that the commission be -clear that the parking lot was for car storage. Actual sales would have to take place on. tM-CarFit 16t. This was also a requirement whenthe original IUP was granted. It Was fArther agreed that all other permits.required would be-the'respoiisibility of Birkeland, such -as the .paving permit; etc. .Commission Member Farrell introduced a motion to approve the HIP request fora maximum of five years for Birkelaisd'si parking lot, based on the. lot being used for car storage, riot sales and -the obtaining of all neeessary permits by Birkeland for the aoristructron ofhis project. Commission Member Wippich seconded the. motion, all in favor,. mQtion.passed: -Cityof dcm Cake City Council Meeting Minuies.kovember 3,.202i 1 1.P a c New Business Conditional Use Permits Request: by 3825 8cheuneman Road Monson presented a written report and.gave a brief summary on the request for aa-kLcce.ssory structure at 3.825 Scheuneman.Road.that had been submitted by homeowners Jeff and Ramsey James..He.said the :application was deemed incomplete, so:no*public hearing could be held -tonight He -had been in discussion with the homeowners. at this.address to discuss the project with them. They "were able to be present at tonighV..s-meeti ng. According.to Monson's report, the structure, *a large,. two-story garage, would require a variance due to issues .w.ith height and with set -backs. The heiglit of.the proposed structure was 28 feet, 2 hiches tall,. versos thepermitted height in that zoning area. of 25 feet. The proposed plans also called .for the structure to bc-tbbrciose to both the back and side set -backs on tide property. He explained that Minnesota law requires. adherence -to rules about hardship in order to grant a variance. A*hardship would be something like:an unusual feature of the property that prevented a normal building to be constructed. He said no hardship could he identified here, so a variance request would likely -have to. be denied. He.also stated that -the footprint of the siructurewas larger than the .ordinance allowed fgr...Fiowever,'two similar requests had been approved in-Gein Lake -through Conditional Use Permits to allow for larger garages. Submitted plans for this structure show:tt 1444 square.foot footprint; vetsus the allowed 1;000 feet..This aspect. of ti -mquestQd structure would reg4tre a CUP to be approved. He.suggested Jeff and-Ranisey James revise their request and plans and resubmit them, showing a reduced height and proper set.- backs. The.requesi would then go through ateview by him, followed by a public hearing for a Conditional Use.Permit and areview by the Planning Commission.Depepding on how quickly the homeowners C ould-accomplish this task, the matter could possibly be reviewed at the December 7; 2021 Planning Cdibitnission .Meeting: Ramsey James asked ifan.additional permit fee would be.required and.the. answer was no: Qpen. Issues Related to Home Occupation Qxdipance Commission Member Patrick gave.a hriefupdate on the:commission's work to update the home `occupation ordinance. Considerable progress has been made and the commission hopes to wrap up this project in the next few months..A report was prepared by the fortner:planning director, now retired, whicif set the stage.for the discussion -to date. Monson offered -whatever additional help the commission felt was needed: 'The commission is also looking at the list of permitted uses in the Gateway District in anticipation of future development. Next NleetinEs/Workshon The next City Council Meeting is scheduled for November 1.6,.2021 at Heritage Hall. The. next Planning Cormission meeting is scheduled for December 7, 2021 antl. will probably include a public hearing on the acres§ory structure. request discussed this evening. :Adjournment Beingthere no further business;. following:a motion. frotttlGottlir,ission Member Pratt, seconded by Commission Member Farrell, the meeting. adjourned at:7:58 g:m. Respecifully submitted, Gretchen Arng-Swomley. City of Geni Ukze City Cowncit meeting Minutes November 3; 2UJ 2.l i' a e s City of Gem Lake, NIN Resolution No..2021-0011 November 16, 202I A RESOLUTI.ON DESIGNATING THE POLLING PLACES 'FOR'THE Z022 ELECTIONS. WHOU, REAS, Minnesota Statute10413.i6 requires the .City.Council to designate polling places for the upcoming year by resolution; and WHEREAS; changes tAie polling -places locations may be made at least 90 days before the .next election if one or more,ofte authorized polling places becomes unavailable for use; and WHEREAS, changes tb the polling places locations may be made in the case an emergency when it is necessary to ensure a safe and secure location for voting; and NOW, THEREFORE,-RE'IT RESOLVED, that the City Council of Gem Lake heroby designates *the following polling places for any eleetions- conducted in the City in2Q22: Heritage Hall., 4200.0tter Lake. -Road, Geri: Lake, NW 551-10 BE IT FURTHER RESOLVED, that the City Clerk is hereby authorized to designate a replacement meeting the requirements of the Minnesota Election Law for any polling place designated in this fifi Resolution tMt becomes unavailable. for use by the City; and BE IT FURTHERRESOLVED, that the City Clerk is hereby authorized to designate.an emergency replacement.pollhng place meeting the requirements of the Minnesota Election Law for any polling place. .designated in this Resolution when necessary to. ensure.a safe and secure location for voting; and. BE IT FURTHER RESOLVED), that the City Cleric is directed to send _© of thus. Resolution and. any subsequent polling place designations . to the Ramsey Elections Office: The motion foradoption of the foregoing Resolution was offered by Councilmember Lindner and was supported by Councilmember Cacioppo-and upon vote being taken thereon; the.ResQlution passed with a vote 'of 5 in -flavor and 0 against. Attest 1, Melissa. Lawrence, the duly qualified Acting City Clerk for the City of Gem. Lake, County of Ramsey., Siate of Minnesota; do hereby certify .thaf the foregoing Resolution is a true. accurate representation Qf action:taken by the. pity. Council of the. City of Gem Lake on -the. date first written. W"W4 Z4age Ice 16 November. 2021 MELISSSA LAWRENCE, Acting City Clerk Date: I City of Gem Lake, MN Resolution No. 2021-0012 November 16, 2021 A RESOLUTION AUTHORIZING THE CITY OF GEMLAKE TO APPROVE AN ON. - SALE AND SUNDAY LIQUOR LICENSE FOR GEM LANE HILLS, LLC (GEM LAKE GOLF COURSE); 4039-SCHEUNEMAN ROAD, GEM LAKE, MINNESOTA FOR 2022. WHEREAS; The City of *Gern Lake is authorized by the State: of Minnesota to issue ligoor licenses to. approval and authorized establishments within. their.munieipaiity; . WHEREAS, Gem Lake -H-ills, LLC,. (Gem Lake Golf Course), 4039 -Scheuneman load Gem Lake; has met all the requirementt set -forth With the City. of Gem Lane and the State of Minnesota for an on -sale and Sunday Liquor License for 2022; NOW, THE, BE IT RESOLVED, that the -City -Council of Gem Lake approves the on - sale and Sunday. Liquor License for Gem Lake Golf Course, 4039 Scheuneman Road., Gem Lake for 2022. The motion for --adoption of the foregoing Resolution was duly introducedby:Couticilmember Lindner and gecorided by CouncHmember Cacioppo, and upon vote being taken thereon, the 'resolution passed with a vote of 5. irlfavor and 0 against. ATTEST I, M-elissa Lawrence, the duly qualified Acting City Clerk of the City of Gem Lake,, County. of Ramsey; State :of Minnesota, do.heteby certify that:the foregoing Resolution is a true and acdurate representation of action taken by the City Council of the City of Gem Lake on the: date first written: l�2�[ddCd .G CICe November 1 6,. 2.021 Melissa Lawrence.; Acting City Clerk Date City of Gem Lake, MN Resolution. No. 2021-00I.3 Novembeir 16, 2021 A RESOLUTION AUTHORIZING THE CITY OF GEM LAKE TO.APPROVE ,AN OFF - SALE, UN .SALE AND SUNDAY LIQUOR LICENSE FOR THE COUNTRY 'LOUNGE, 35.90 HOFFMAN ROAD WEST, GEM. LAKE, MINNESOTA FOR 2022. WHEREAS,.The City -of (Tern Lake;is.authorized by the. State.of'•Minnesota to issue liquor licenses to 4pproved and authorized establishments: within their municipality; WHEREAS, The Country Lounge, 3590 Hoffman Road West; Gem Lake; has met all the requirements set forth withithe City of Gem Lane and. -the State of Minnesota for an off -sale; on - sale and Sunday Liquor. License for 2022; NOW,, THEREFOR, BE IT RESOLVED;,that the City Council .of Gem Lake approves. the off - sale, on -sale and. Sunday Liquor License for The CountryLounge,..3590.Hoffman Road West, Gem Lake. -for 2022. The motion for adoption of the foregoing Resolution vvas dtaly introduced.by Councilmernber Lindrier.:and'seconded by Councilmember Cacioppo; and' upon vote being taken thereon,: the resolution passed with -a vote. of 4. in favor and 0 against. Councilmember A'mlee abstains. ,ATTEST L Melissa Lawrence; the duly qualified Actiing.City Clerk of -die City of Gem Lake, County of 'Ramsey, State of Minnesota,.do;hereby certify that the foregoing Resolution is a true and accurate representation of action taken by the City Council of the City of Gem Lake on the date. first written. !November I6, 2021 .!Melissa Lawrence; Acting. City Clerk Date A City of Gem. -Lake Office Use°Only. Heritage Hall Date issued: 4200 Otter Lake (toad I Gem Lame, MN 55110 Banc Fee: $275.00 bS 1=7'E7-279U/921-65.1-7a7-2795 (fax) ;r,y„tar to City o;`cem take) E-mail city�%netttlai:etren.org Receipt iv`o.. pll � rj � i Interim Use Permit Ait Ittterint.Use-Perna t may be granted or decried kit the QY Council after recontntemladon b)� the.Planning i Commission lit d.ccarduriee with Ordbianee No. 131 (zoning), Section AS Conditionat-and Interint Use.Perndls. LICENSE APPLICATION CHECKLIST:. To prevent delay; please ensut-e the following information is submitted Interim:Use Permit Application Permit Fee (if paying with cash we can only accept exact change) © $275.60. , J �M cW pie ,,i_'i site Plan - O Building Locations (dwellings, garage. accessory buildings) Len Va 13: Site Improvements (parking areas; drives, sidewalks, fences; decks, lightin& etc.) .© Yard (front, side, rear. setbacks). O Wetlands (delineatiop of streams, water bodiesi wetlands.& 1.00 year storm elevation) G Existing Trees (6 ik in diameter or more), large:shrubs & proposed landsc�iping O Location of site,. with adjacent land. use f f V-b+e - O Topography, Grading. 0 Schedule (when application intends to construct) 11. Additional information, if required Permits or written comments front other agencies: (DNR, RCWD, VLAW:MO, Ramsey County, MuDOT, US Army Corps of Engineers) ❑ Certifiente ofSurvep.or-full legal description Q Building -plans (size, intended use of structures, exterior finishes.: floor plans and elevations) onw Phone Address: IF coil..Business: iu — -�y - -C .v�r •_ �+°-1L-C.. Siate:. tit Zip: rty is zoned as: Existing use of the site: of Iitteritn Use being requested: " 1't� ( rt`c ! �� o.� C?�� t ,.>- t lb. Signature: Date; City 01'Gem Lake Interijn Use Pcnnil - Page t I. Submit 13 eople5 ofappIication Find tilt supporting information to the City Zoning Administrator (minimum of.four (4) weeks prior to the Planning Commission Meeting.) 2, Planning Commission: 1 ". Tuesday of the month at 7:00 p.tn: at Heritage Hall, 420:0 Otter Lake Road. The Zoning Administrator schedules public hearing dates and provides information to the White Repr.l?ress forfhe time and place of the hearing: Planning Commission Meeting Date: A 17 CA I 3. City Council: 3"t Tuesday of the month at 7:00 p,m..at Heritage Hall, 4106 Otter Lake. Road. City Council Meeting Date: .St n_dnrcls TIjc.City-Council will.approve an Interim Use Permit only if the.following facm-am established; There will he no detraction front the appearance ofadjacent properties, or City as a whole. • There will not be aesthetic: incompatibility • There will not be aural. incompatibility (noise) • There will not be. damage to vegetation • Traffic patterns will not be negatively affected • There is no unnecessary loss of existing natural features • Will not cause Solt erosion • will not increase flood pateiitilil • The proposal is consistent with Comprehensive Plan. and co»tplids:with otherdrdinaiiecs. It is the policy ofthe'City pf Gem Lake'that'btll Identifiable costs. associated with Interim Use Pen -nits within the City shall be the sole re iiotttibility gfthe owner of said property. The cost shall include, but arc not limited to the following: ? • City planning review costs (reports, meetings, site review) • Engineering review costs: • Legal costs (preparation oFhearing notices; legal research, ccrtitication costs) # Publication costs (notice of hearing) } Reapportionment of assessments (engineers report) • Mai Iings and Ownership. Reports (ownershipiericombrance) I'd or t.q the final hearing. or determination by the City.Couttail, all City expenses shall -be paid -by the owner. Sitbscqucnt expenses not pajd at the time of final hearing ordetermination by -the 'City (disc to. billings by consultants, etc.) shall he paid within.30 days upon re+ ipt of a billing from the: City. The application. ivill be eonsid'ered incomplete until all .casts are paid to the:City. ate. Request-Received:.ZPj2t 2G in Use Permit.pid. its C ,� Application Complete; (-A __ .1 F Cl Cash Check; City oCGcm lake lrncrim Use Permit - Dace 2 of 2 sf . GAR Ax.?/i1. to / 4a Gaitfj .01 LO vs r� LP 1p € ( �r`t a Ouc. �• i" f �' . �'� ! �!'t�9 8w •N1l � ! � � ; � s 1 +f•y x IJ'k' � � •SOYJ { Mi• � �cl; � • ti.f j `w +zrm .- 1• wr�TR may t r � B!7UA4ih OUS PAVEtdEN! AREA tti r �- '• S 'x + A Ia•(rr. r ,� , Ytx t AC Free , t:. ! ! +r T- PROPOSED CARFIT OVERFLOW PARKING LOT OPTION #1 5 Larson Engineering, Inc, MEMORANDUM TO: PLANNING COMMISSION FROM: TOM RIEDESEL DATE: JANUARY 24, 20.19 SUBJECT: AUTO DEALERSHIP — PARKING REQUEST: CONDITIONAL USE PERMIT LOCATION: 3540 HOFFMAN ROAD APPLICANT: CARFIT — CRAIG EDMONDS, JOHN BIRKELAND, PROPERTY OWNER ZONING: GATEWAY ZONE — NEIGHBORHOOD CENTER PUBLIC HEARING: REQUIRED CarFit is. requesting approval of a Conditional Use Permit which would allow parking of cars in a new parking lot across from their lot on the west. side of the Hoffman Road, With the redevelopment of the Waldoch site, CarFit has lost several parking stalls used to display cars for sale. They are looking to construct a parking lot on the east side of Hoffman. Road on the.Birkeland property, which would be a staging area for vehicles to be sold. A 22' stall parking lot is proposed to be constructed between the homes at 3524 and 3542 Hoffman Road, Mr. Birkeland owns the two homes and the vacant. property where the parking lot is proposed. The area of the parking .lot is approximately 10,0.00 square feet. Automotive dealerships are no longer identified as being permitted or permitted by ConditionaI U$e f ermit in the Gat@w@y Zoning Dist rlct. Outdoor ❑isplay & Sales is listed as a Conditional Use in the Zone, however, In 2013, the City reviewed a request for an auto dealership in the Gateway Zone. A Conditional Use Permit to permit Outdoor Display & Sales for a dealership was reviewed and recommended for approval by the Planning. Commission at that time, The City Council denied the Conditional Use Permit, however. As a. result of that.denial, auto dealerships are not considered outdoor display & sales, as they are "not permitted as a primary use" (per Figure 17 Building Use. Matrix; Commerciai- Use Buildings & Lots of the Consolidated Land Use Ordinance). In order to permit this proposed use, it appears that the Consolidated Land Use Ordinance must be amended, by adding auto/truck sales to the list of uses conditionally permitted .in the zone. Currently Gem.. Lake has AutoNation & Barnett auto dealerships in the City. These are currently considered non -conforming uses. A new dealership is interested in locating in Gem Lake and AutoNation is considering a faceiift to their building.. An.alternative to amending the Consolidated Land Use Ordinance would be to approve an interim use Permit. The Interim Use Permit section of the ordinance was adopted to accommodate existing use which are no longer permitted within the City. Interim Use Permits. :are regulated by Sections 14.42 and 1.7.5 of the Consolidated Lane Use Ordinance. An Interim Use Permit expires March 15 of each year and must be renewed annually. Conditions for approval of an Interim. Use Permit may be required .by the City Council.. When reviewing an interim Use Permit (or CUP), the following criteria must be reviewed and measured by the Planning Commission and City Council: 1) Adjacent Uses, and 2) Air and Water Quality; and 3) Traffic Generations; and 4) Public Safety and Health; and 5) Area Aesthetics; and 5) Economic Impact on the Entire Area; and. 7) Consistency with the Comprehensive Municipal Plan; and. 8) Anticipated Duration of the Conditional or Interim Use. staff recommends the Planning Commission and City Council consider two approval/denial options when reviewing this proposal. 1) Consider approval of an .Interim Use Permit for the proposed parking lot. 2) Consider approval of .tin amendment to the Consolidated Land Use Ordinance, adding automotive dealerships to the list of uses permitted or conditionally permitted in the Gateway Zone. i Ripsw cc adm�nladcf.fike �:carr�l 64 Lw Ir w Aitir•r=t•:a`.rf•'T_':Si-ILi �i ,i{'S. i•i�t:lT'.-.....s; •i •. ,� ,( ;3{Y• m' ! ••t - .. .. .. ... .. F3 ..... . . . . . it 4p" -I- 4ti 4kAN. , TKDA :, Memorandum To: Gem Lake_City:Council Reference; Birkeland [UP Application Copies To: John Birkeland Melissa Lawrence, Administrative.Assistant From: Evan Monson, Planner Date: November 10. 2021 Project No.: Routing: SUBJECT: ]UP for outdoor display of vehicles on 3540.Hi.ghway 61 MEETING DATE: November 16, 2021 LOCATION: 3540 HIGHWAY 61, P1D 343022120046 APPLICANTIOWNER: John.Birkeland ZONING: Gateway Zone -- Neighborhood Center (NC) REVIEW PERIOD: 60 day period ends 11/28/2021, 120 day ends 1/27/2022 ITEMS REVIEWED: Application and plans received by City on September 29, 2021 DESCRIPTION OF THE REQUEST The applicant. is proposing to construct a parking lot for the display of automobiles being sold at the applicant's business across the street - Car Fit. The proposed lot would have 22 stalls for displaying of vehicles. The business and.parcel across the street are within Vadnais Heights city limits. The proposed project was approved —previously by the city in 2019, .The project was never completed, though, and so the approval expired after. one year: The.applicant is now applying for the same project that was approved previously, :and is proposing .the same plans.and layout as in 201.9. The Planning Commission. reviewed the request at their meeting on November 31d. The Commission debated the proposed. plans; use of the site,. and potential cond'i.tions to place on the [UP. The Commission made a recommendation to approve the requested 1UP, with a`number of conditions. The recommendation from the Planning: Comm ission.is found on page 5 of this memo. T1001 1 444 Cedar Street Suite 1500 1Sal nt Paul, MN 55101 651.292.4400- • tkdaxwn An employee owned .company promoting affirmative action and equal opportunity, Birkeland IUP Staff Report November 17, 2021 Gem Lake City Council Page 2 PROPERTY INFORMATION Property Information The subject parcel is an irregularly shaped parcel located at the southern edge of the city, near the intersection of US Highway 61 and County Road E East. The parcel is 0.63 acres in size, Apart from a driveway used by the house to the north,. it is vacant. The owner of the parcel also owns the parcels to the north (3542), east (3550), and south (3.5.24), as well as a parcel across the street; (3655).. Figure 1: Aerial of subject parcel (3540), and sumlur ding pwcels EVALUATION OF REQUEST Consolidated Land Use Ordinance Requirements The proposal would be for a *parking lot. As such, requirements for parking lots would apply, Section 20 of the or..4Unance covers -off street parking. The section notes the .minimum size of parking stalls is to be 9 feet wide by 20 feet in depth; the proposed.stalls show o'depth of.18 feet. The section also notes requirements for a bumper curb between the parking lot and -the side and`front lot lines. Fencing is also required along property lines if parking abuts a. residence; in this.case a fence 6 feet.in height would be required along the property line to the south. Birkeland IUP Staff Report November 17, 2021 Gem Lake City Council Page 3 Landscaping would be required, as per Section .26 of the ordinance. Since. the lot would have less than 1.00 stalls; one landscaping island would be required in the lot. At least one tree would be required; per Section 26.3.2. A 20 foot landscaped yard. is required between a parking lot and the right-of-way (ROW).; this.is also required for as part of the Gateway -- NC zoning district. The applicant would need to submit Plans confirming requirements are met prior to receiving a building permit from. the city. IUP Criteria Interim Use Permits are covered in Section 17.5 of the:ordinance. The section includes information to review, as well as criteria to consider when approvng.or denying a request. Section 17.5,2(A) notes that "impact on the following criteria shall be reviewed and measured by the Planning Commission and City Council: 1) Adjacent Uses 2) Air and Water Quality 3) Traffic Generations 4) Public Safety and Health 5) Area: Aesthetics 6) Economic Impact on. the Entire Area 7) Consistency with the Comprehensive Municipal Plan, and. 8) Anticipated Duration of the Conditional or Interim .Use.." Section 17,5.9 lists the standards thatwouId apply to conditional and interim uses: A) Existing Uses. Shall be in accordance with zoning and building standards in effect at the time of initial construction and development and shall continue to be governed by such regulations in the future. B) New Uses. Shall conform as follows: 1.) Compliance with. all. zoning and other regu.lations.as may otherwise be applicable, 2). The date:or the event that will terminate the use can be identified with certainty; 3) The existence of the Conditional or Interim Use will not'impose additional costs .on the public if .it becomes necessary for the public to take the property in the future; 4) The user agrees to any conditions of approval associated with the approval of the Conditional or Interim. Use Permit by the. City Council. C.) Existing and New .Uses. Shall :conform as follows:. 1) Shall maintain harmony and compatibility with surrounding uses and with the architectural character and design standards of existing uses and development; 2) Shall meet or exceed all Performance Standards contain elsewhere in this Ordinance; 3) ShialI not generate such additional traffic associated with the use. that would overburden or exceed the capabilities of streets and other public services and facilities including, but riot limited to, parks, :schools, and utilities serving the area. Findings Below is: the criteria from Section 17.5.2(A) in italics, with the Planner's findings following. 1) Adjacent Uses The uses directly to the north and south are.residential homes. Screening would be able to reduce issues with views and noise between the proposed parking and. the house. to the south, though the house to the north would have its parking connected to the parking lot based on the proposed plans. Other properties i Birkeland IUP Staff Report November 17, 2021 Gem Lake City Council Page:4 nearby have off-street parking, and the zoning designation of neighboring lots could result in the residences next door eventually being redeveloped. .2) Air and Wafer Quality The lot. would be.for storing of vehicles,. so air quality. should not be impacted. Water quality could be. impacted if drainage is not properly addressed in the design of the lot. 3) Traffic Generations The use of the site would. be for storage of vehicles, so traffic generation would not be an issue. 4) Public Safety and Health There could be potential. safety issues with the proposed parking lot being connected to the current parking of the house to the north.. As such, no sales should be conducted on the site so as to not create issues with traffic and CarFit customers accessing the site. 5) Area Aesthetics Other lots nearby have off-street parking, so the addition of more parking may not stand out. Given.the intent of the Gateway zone, the City will wantto ensure the site use and design reflects the purpose and intent,of the zoning district. 6) Economic impact on the. Entire Area A parking lot may result to additional property.taxes and business than the current use of the lot being vacant. 7) Consistency with the Comprehensive. Municipal Plan, and The area is guided for mixed -use development in the future. The site, along with neighboring lots., could be redeveloped into mixed -use development in the future. As an interim use, the proposed.parking lot could give way to new development when market cond itio ns change. 8) Anticipated Duration of the Conditional or Interim Use Interim uses can be issued for.up to five years; if approving the city would need to determine if on IUP would be approved for five years or less.: Upon expiration of the permit, the use would cease, or the applicant would have to. obtain. another IUP. The Planning Commission recommended a time limit of five years, Below is the standards in Section 17.x.x in italics, with the Planner's findings following. B) New Uses. Shall conform as follows 1) Compliance with all zoning and other regulations as may otherwise be applicable; The. applicant will have to ensure plans meet applicable city requirements prior to receiving building permits from the city. 2) The date or the event that will terminate the use can be identified with certainty; The city should determine a date of termination if the request is approved.. The applicant did not indicate a termination date in the application or plans; the Planning Commission recommended a time limit of five years. 3) The existence of the Conditional or interim Use will not impose additional costs on the public if if becomes necessary for the public to take the property in the future; 6irkeland IUP Staff Report November 17, 2021 Gem Lake City Council Page. 5 Maintenance and or: redevelopment of the lot if acquired by the city would result in costs; though it would-be hard to quantify what those amounts could be at this time. 4): The user agrees to any conditions of approval associated with the. approval of the Conditional or Interim Use Permit by the City Council. C) Existing and New Uses. Shall conform as follows. 1) Shall maintain harmony and compatibility with surrounding. uses and with the. architectural character and design standards of existing uses and development; Given the intent of the Gateway Zone, conditions could be added to ensure a site design meeting the intent of the zoning district is achieved. 2). Shall meet or exceed all Performance Standardszontaia elsewhere in this Ordinance; The applicant. will have to meet ordinance requirements. in order to receive building permits from the city, 3) Shad not generate such additional traffic associated with. the use that would overburden or exceed the capabilities of streets and other public services and facilities.including, but not limited to, parks, schools, and utilities serving the area; The use of the site would be for storage of vehicles; so traffic generation would not be. an issue.. The City Council has the following options: 1. Approve the request; with or without conditions 2. Derry the request, with findings for denial 3. Table the request for further review/study a. If tabling this request, the review period Will need to be extended an additional 60 days. This would need to be included. in the motion to table .* RECOMMENDATION The.: Planning Comrriission. recommended that the City Council approve the.. request, to. issue an Interim Use Permit (IUP) to allow the applicant to construct a parking lot on the site for storage of. cars for the CarRt business located across.the street at 3.5.55 Hoffman Rd. The following conditions were recommended: 1. The applicant cannot conduct -automobile sales on the site. 2. The Interim Use Permit shall have a tiirie iimit of five(5) years from the date of approval by the City Council. 1 The applicant.shall secure all required permits, and comply with the requirements of said permits. 1 CORPORATE MECHANICAL HVAC Commercial/Jndustrial Installation 4 Scheduled. Wintenance #: 24 hr Service Energy Managcrherit +• Design Build Engineering PR oPOSAL DATE: 9/28/2021, Revised 11/3/2021 SUBMITTED. TO: Melissa Lawrence F.ROW Kevin .Alger JOB NAME: CO2.Sensor Replacement .LOCATION: Geai Lake City Hall We.propose thefol!gWing: Wq propose to. provide labor and material :to perform the. .flowing scope: • ReplOce (2)-Hoheywell CQ2 sensors. • Verify andtor adjust fresh -air CO2: seyuencirig. C09T: *$2,i0.00 E:ielnded: Etigineeririg. Code upgrades or modifications required.by: the authority.having jurisdiction Overtime labor AII.Aiaterial is: guaranteed to betas specified. All work to be.completed in a workman like manner according to standard practices. Any alteraflottor deviation .from above specifications involving extra. cost Will *become an extra charge -over and above the estimate..All agreements contingent upon strikes, Accidents. or delays beyond our control. .O:wngr to eatry fire; tornado and other necessary insurance. Our workers. are fully covered by Workman's..Compensation I.nsurancc. Price.is'f rni for 30 days.. AUTHORIZED SIGNATURE: I" V— ACC EPTANCE OF PROPOSAL: The above prices; specifications and. conditions. are: satisfactory and are hereby accepted: Xau.are authorized to do the work as specified. Payment will be made as outlined above. AUTHORIZED SIGNATURE: DATE -OF ACCEPTANCE:. -5,114 Hillsboro Avenue"North. *.New Hope, MN 55428 Phone: (705) 533-3.0.70* ♦ Fax: (.763) 533 34k4 ♦ www.00rporatemechanical.com R PORATE MECHANICAL HVAC Conlmercial/Industriai Installation ♦ Scheduled Nlaiintetiance ♦ 24'.hr $eryiee Energy Management *. Design. -Build Engineering. PROPOSAL DATE: 11/3/2021 SUBMITTED TOr Melissa Lawrence FROM:. Kevin Alger JOB NAME: Actuator Replacemett LOCATION: Gem Lake City Hall We propose the followin :. We propose to provide labor and material* to troubleshoot artd replace. the faalty actuator on the heating valve for the bathrooms. Cost is based: on.reusing the existing valve body. COST: $1,372.00 Excludedr Engineering.. Code upgrades of mod'ifications required by the authdrityy*having jurisd'ictiori -Overtime.' labor All material is guaranteed tobe as specified. All. work to be completed in a workman. like manner: according to standard practices, Any alteration or deviation from above specifications involving extra cost will become an extra:charge over and above the. estimate. All agreements'contingentupon strikes, accidents or delays beyond our control. Owner to carry fire., tornado and other necessary insurance. - Our*rvorkers are fully covered by Workman's Compensation insurance. Price is firm for 30 days, AUTHORIZED SIGNATURE: J4 ACCEPTANCE.OF PROPOSAL: Tile above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized. to do.the work as specified. Payment will be made as outlined. above. AUTHORIZED SIGNATURE - DATE. -OF ACCEPTANCE: 5114 Hillsboro Avenue..Noitlt ♦ N6w Hope, MN .55428 Phone:. (763) 533=3070 * Fim., (763).533-3464 ♦ www:cotporatemeahanical.com City of Getn Ukt.� MN Resolution No. 2021-0014 November 16,.2021 A RESOLUTION APPROVING THE 2022 SCORE GRANT FROM RAMSEY.COUNTY WHEREAS, The City of Gem. Lake currently operates a Municipal Curbside Recycling: p ograrn for all single family residences within the. City; and WHEREAS, the City. Council realizes that increased public -awareness, education. and participation in this program is-iri the bestinterests of all citizens and Wishes to expand tho current program within the administrative guidelines established for current City staff; and WHEREAS,1.he.Ramsey County Public 14ealtb Department,. Solid Waste Division; is providing a grant of'$1;30a.00 to -the, City ofGem Lake for the .year 2022; WHEREAS, the City. pf Gem Lake -has completed.the grant application which provides a breakdown ofhow,the City of Gem Lake will allocate their grant monies; NOW, THEREFORE, BE IT RESOJLVED, that the City pouncil bf Gen! Lake accepts, the grant -monies provided by SCORE.funds and w'iIl administer -fho.momes as provided by in the 2022 :SCORE Funding Grant Application. (" The motion for adoption of the foregoing Resolutionvas duly introduced'by Councilinember Lindner and seconded* by Councilixfember Cacioppo, and..upon vote be ng taken thereon, the resolution passed with a:vote of 5 in.favor and 0 against. .ATTEST .1, Melissa Lawrence, the duly qualified Acting City Clerk of the City of Gem Lake, County of Ramsey, State of Minnesota, do hereby certify that the foregoing Resolution. is a true and accurate representation of action taken by the City Council of thd-City'of-Gem Lake on the date first written. 7&4"4 ` 4 WLe0tCe November 16, 202.1 Melissa Lawrence, Acting City Clerk Date Claims For Payment CITY OF GEM LAKE Gretchen.Artig-Swomley, Mayor Beni Johnson, Council Jim Lindner, Council Len Cacioppo, Council Laurel Amlee, Council Tom Kelly, Treasurer Period Ending: 11/16/2021 Signatures.Approving Claims Date of Approval 1 -rC-Zf #zl Fund Totals $ Amount General Fund 44,58.7..82 Parks.& Playgrounds 0,.0.0 2004 Debt Service Fund 0.00 006 Debt Service Fund bm 2015 Debt Service Fund 0.00 2017 Debt Service Fund 0..00 2018 Debt Service Fund 0.00 I mprovement Fund 0.0.0 Scheuneman Road improvements .0.00 Hoffman Road Improvements 0.00 Sewer Fund 4,265.94 Water Fund 5,519M Investment Trust Fund 0,00 Total All Funds 54;673,06 Claims for Payment Check Numbers 11610 through 11632. 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N 07: N co co co .00 0 O d C7 O U7 1' . n ce) C7 1V N CV ce> cq M M O 0 O 0 In CV d. 6 a 0, O a C) 0 O O �d 6 O� O c v) d 6 O. •- O tf- 'tl' C)N 0 Cl Clv O d CD0 O� O.O CDO� O.O -C) O�d CAN 07.. N YCV CAN 03 N OSN 0) (N CAN rNN N NN CnN d mCP d. K"' O O r0 rO NN.`V C)N O rd N IT N It N ct N I N 1- (V N� 1V m 1V IT N C)CD CC do 0o CS 6.0 oa dd C7.•odo inn. o0 aCD ddo cad co a o. do 00 00 o.o.ao= oo. od r rr ti ` 11112/21 at 07:52.16.62 Page' 1 City of Gem Lake Check Register - Prepaid Checks For the Period From Nov 1, 2021 to Nov 30, .2021 Filter Criteria includes; Report order is by.Check Number. Check # Date Payee Amount 11608 11/12/21 Melissa Lawrence 1,152.64 11610 11/16/21 BOB'S WOOD SPECIALTIES INC 5,480.00 11.611 11/16/21 City of Roseville 645.70 11612 11/16/21 City of White. Bear Lake 0m.95 11613 11116121. Corporate Mechanical 276;25 11614 11/16/21 GREEN LINE SERVICES CO 270.00 11615 11/16/21 Irinovative Office Solutions, LLC 54:80 11.616 1/116/21 JAN-PRO.rL.E.ANING SYSTEMS 225.00 1161.7 11/15/21 Kelly &. Lemmons, PA 2,889.98 11618 11/16/21 Metropolitan Council 6,473.26 11619 1111.6121 NEI ELECTRIC 5,845.35 11020 11/16/21 Gopher 'State .One Call 12.15 1162.1 11116121 Press Publications 90,86 11622 11/16/21 PER MAR SECURITY SERVICES 4,113.84 11623: 11/16/21 Ramsey County 135.00 11624 11/16/21 SEN 5,616.22. 11625 11/16/21 T.A: Schifsky &.Sons, Inc. 3,500.00 11626 11/16121 Trade Press Inc 228.00 11627 11116/21 Tokle inspections Inc 108.00 11628. 11116/21 City of Vadna. s..Heights 6,503.25 11629 11/16121 Waste Management of WI -MN 67536 11630 11/16/21 White Bear Township 1,908.70 11.631 11/16/21 Xcel Energy 409.09 11632 11/16/21 CINTAS 15.36 Total 55,825.70 1-1.u-4_2D..D(0 CITY OF GEM LAKE CASH AND INVESTMENIr BALANCE STATEMENT As of 10131l2021 Fiscal Year: 2021 Casli and.1nve.atments Balance Balance Name of Fund 10 12021 Receipts Disburaemci is 10/31/2021 General Fund $203,475.09 $0,068.18 $50,965.78 $161,578.09 Parks and Playgrounds $43.,546.52 $0.00 $0.00 $43.;546,52 200 Debt Service Fund. .$0.00 $0.00.. $0.00 $.0.00 1006.Debt Service Fund. $0,00 $0.00 $0.00 10.60 2007 Capital Improvement Bonds •$115,766.80 $0.00 $0.00 $1*15,766.80 2018 Inprovement Bonds. $39,222.9.8 $0100 $0.00 $39=.98 Improvenent.Fund $398,810.,51 $9.00 $2,146.79 $396,66172 'City. Hall Construction $0A0 $0.00, $0.00 $0.00 Scheuneiman Road linpravemetris 30.00 $0.00 $0.00 $0.00 Hoffinan Road Improvenierits 30.00 $0.00 $0.00 $0.00 Sewer' Enterprise Fund $470;033:88 $7,465.29. 0,254,18 $4141244,99 Water Enterprise Fund ($%54108) $6,028:20 S0.00 ($62,513.88) investment Trust Fund $0.0.0 $687.74. $0.00 $697.14 1,202;3.13,70 $23,250.01 $36,3Cs6;75 - $L . 92196.06 Premier Checking. $582,031,130 Premier ClYs UBS (nvestmgnts 547,OQ0,00 .UBS Money Markat $40,163.16 $1,169,196.96 BALANCE STATEMENT OF GAMBLING FUNDS Balance Balance 10/14021 Receipts Disbursements 10/31/2021 Gambling Fund Balance: $7,585.60 $2,357.96 $IjQ00.0.0 $$,943.56 OCTOBER CASH & INVESTMENTS MATURE PURCH INT. # AS OF ACCRUED INTEREST DATE DATE BANKIBROKER TYPE NAME cu!' #, YIELD: RATE. DAYS 1013112021 INTEREST :DATE__ PREMIER BANK CHK GENERAL FUND 600559D 0.05% .0.05% 30 $882,033.80 3.24.25 Monthly KT PAW UBS BANK USA OEP 12669EN93 0.05% 0.05%. 30 $40,163.16 $1.67 Monthly 44122 4J4112. UBS CD GOLDMAN SACKS 38143ANZ4 2,90% 2.90% 3850 $40,000.00 3560.00 4M &4.4 413D124 V30119 UBS CD COMENITY CAP BANK 20033AU95 2,75% 2.75% 1828 $117,ODD 00 $1,60&75 Monthly 2112126 211=1 UBS CD TEXAS EXCHANGE BANK 88241TKD1 0.50% 0.50 % 1461 $245,000.00 $11226.00 Monthly BIV20 1lima UBS DOND NY CITY TRANSITIONALAUTH REV 64971XEN4 2,02% 3.73% 2822 _ $145,000.00 S5,498,50_211 & V 1.38% 1.66% 1,637 51;169,196,96 $8,048,17 bty aroerit Lakd GENERAL FUND Budgeted Statement of Revenues dnd BXpenditures. For tho Ten Months Ending October 31. 3021 r.urr Mntii CsIrr MW Curr Wilt 2021. B l3[t2et.Actunt Variance %:Qomplele Budizet Acig51. Variance 9'o� )QEWNUES Prolrcrty Taxes Current Property 1;Lres S .36,108.75 S 0.00 *108.75 0.00 $ 433,30S.00 :$ 212,937.91 220,367.18 40.14 Delinq.Propeny Taxes 0.00' 0.00' 0.00 0.00 0.00 1.0.86 (10.86) 0.00 Fiscal Disparity Taxes 1,01.-9.17 0.00• I.019.17 0.00 12,230.00 4;928.30 7.361.79 40.30 Licensee nnit Permits General Business Licenses 1t16.67 A00 166.67 0.00 2,000.00 475;00 1,525.00 23.75 On -Sale Liquor License 450.00 0.00 450.00 .0.0.6 .5,400.00 303.31 1.,716.69 69,21 Other Permits 100.00 350.00 (450,00) 5S0:00 1;200.00 1,635.00 (4300) 136.25 Tobacco License 0.00 0.60 0,00 0.00 0.00 200.00 gO0,00) 0.00 Charitable Gambling Liccnse 41.61 '(1;OOD.00) 1,041.67 (2,400.00) 500,00 500.00. 0.00 100.00 Contractor License 100.00 0.00 160.00 0.00 1,200;0o t,200,00 0.00 100.00 Building Permits 66667 1,1.46.30 (479.63) 171.95 8,000,00 6846.55 1.153.45 85:58 Plumbing Permits 83.33 0,00 83.33 0.90 1,000.00 300.00 700.00 30.00 Mechanical permils 125..00 0.00 125.00 0.00 1,500.00 2,177.33 (67.7.33) i45,I6 Electrical Permits 66.67 (05.00). 131;6.7 (97.50) 800.00 479.60 320A0 59.95 NPDES Permit 8,33 0.00. 8.33 0.00 100.00 0.00 106.00 0.00 Building Plan Review 0.00 0.0n. 0.00 0.00 0.00 457.70 (457.70). 0.00 Fire Marshall Inspection 208,33 0.00 .208.33 0,00 2,500,00 107.00 2,393.00 4.28 Scpliclnspection Fee 166:67 86.00 .86.67 48.00 2;000.00 3,760.00 (1,760.00) 188.00 Stale Permit Charge 4.17 (55.19) $9.96 (1,338;96) 50.00 83.72 (33:72) 167.44 Sever Contractor License 4.17 0.00 4.17 0.00 50.00 0.00 50.00 0.00 Ret al Licmipg 33.33 100.00 (06.67). 30.0.00 400;00 100.00 300.60 25,00 Dogldt?cruea 12.50 0.00 12.50 0.00 150;00 476.00 (320,00) 313..33 lltttergd#6rnmcntal Revenues' County Grants & Aids 0.00 0.00. 0.00 0.00 0.00 1 LgI (11.91) 000 SCQRII Recycling Grant 83.33 0.00 .83;33 .0.00. 1,000.00 .0.00 1,00D,00 0.00 Cable TV Franchise Pees 500.00 0.00 500.60 0.00 6,00109 87436,43 (2,436,43) 14b.61 CARES FUNDS 0 00 0.00. 0:00 0.o0 0.00 26.454.26 (26,4$4.26) 0:00 SMALL CITES A]D 0.00 0100 0.00 0.00 0.0.0 7,315:50. (7;315,50) 0.00 Charges for Services Planning Fees 16.67 0.00 16.67 0.00 200.00 0.00 200:00 0,00 Plan Review 250.00 0.00250.0.0 00 0,60 .3,000;Do 1,151,02 1,848,98 38;37 False Alarms 0.00 0.00 .0.06 0.00 0.00 150.00 (i50,00) 0.06. Zoning Charges 0.00 0.60 6,00 o.00 D,60 275.00 (275:00) 0.00 Investment Adinin Charge i6,67 6.00. 16.67 0.00 200.01) 321.02 {12.i:02) I6.0.51. Fines and Torfelts Fines 01.67 102.50• (10,83) 111.82 1,100.00 .26&67 •833.33 24.24 Miscellaneous. Interest Earnings 4IC67 0.06 416;67 6.00 51000.60 t,709.& 3,290.3t 34.19 Miscellaneous 41.67' 0.03 41.64 0;07 500.00 326.03 17197 65.21 Insurance Policy Dividend; 0.00. 0.00 0.0.0. 0.00 0.00 68.00 (68.00) 0.00 Facility Rental 25.0.00 ,14t10• 90.00 64.00 3.000.00 2,923.21 76,79 97A4 Tolal Revenues 41,02.0 1,013.04 40,0114A4 2.48 491,385.00 .299,70.99 202,624111 5&85 BXPENDITURFS City Council Wages and Salaries 625.06 0.00;• 6$5.00' 0:00 7.500.00 5.540;00 1,960.00 73;87 Employer Paid Insurance 47.83 276.40. (227,67) 57S,75 574.00 41110 160.90 71.97 Adnlinstralion 41.67 •0;09- 41.67 0.00 500,00. 0,00 5.00.0.0 0.00 Confemrice Registrations 813• 249.00 (240.11 2;088.00 '100.00. 328.00 (2_08,00) 329.00 Council Contingency 833:33 •0.00 833,33 0.00 10,000.00 0.00 10.000.00 0.00 Elcctio»s Operating.Supplies 12.50 .0.00 (2;Sti 0.00 150.00 0,60 10.00 0.00 Contracted Services 833.33 0.06 833.33 0.00 10;000.00 3,498:OD 6.502DO 34.98 Legal Notices 12.50 10.00 12.50 0.00 150.00 (58.99) 20894 (39.33) Repairs & hfaint - Contractual 208.33. .0.00' 2D833 0,00 2,500.00 926 07 1,573.93 3104 1111212021 at 9;A7 AM City ofGcm Lake GENERAL FUND Budgeted Statemcat of Rove nucs.and Expendi(wes. For the Ten Months Ending October 31, 2021 Corr nt Curr Mntl Curr With =1 YTD YTI3 Budge Actuai Variance 94C61tt1210 Bide Actual Variance %-Coin [c. Financial Administration Auditing Services 933.33 0.00 833.33 0.00 10,000:00 .12.807.00 (2,86700) 128,67 Financial Services 2.500.00 '_',143,76 356.24 85.75 30.060,0.0 23;S18 23 6,481.:77 7839 Computer Services 208.33 0.00 208.33 0.00 2,506.66 1,799.15 7W.85 71.97 Legal Seiyiccs. Prosecution 250.00. $0.00 "0.00 20.00 3,600.00 270.00. .2,730.D0 9.00 Legal 3;333.33 2.884.37 448,96 86.53 40,000.00 26;32267 13,677.33 6..SAI Legal:- Land Issues 416.67 0.06 416.67 0.00 5,000.06 0,00 5,000.00 0.00 Clerk/General Government Wages and Salaries 2,301.67 4,345:00 (2,043.33) 189,72 27,620.00. 28.644,52 (1,024.52) 103.71 Workers Compensation 41.67 0.60 41.67 0.00 500,00 445.36 34.64 $9.07 Employer Paid Insurance 176.00% 1,IO2.62 (986.62) 660.58 21112.00 1,234,00 878.00 58.43 PERA Contributions 6.00 1315.87 (32517) 0.00 OAO 1,793:53 (1,793.53) 0.00 Office Supplies 166,67 682.06 (515.39) 409.24 210W.00 2;945.52 (945,52) 147.29 Postage 120.83 0.00 12083 0:00 1,456.00 1;167.89 282.11 80.54 Professional Services 166:67 6,W 166.67 0.00 2;900.00 0.W 2,000.00 0.00 Administration 41.67 0.00 41,67 0.00 500.00 362,67 137,33 72,53. Miscellaneous 16AT 0,00 I6.67 0.60. 200.00 2,as8.o5 (1,888.05) 1,044;03 Conference Registrations 41.67 0.00 41.67 0,00 500.00 693.46 (193,46) 138 69 Web Site 100.00 0.00 100.00 0.00 1,200.00 1,i76.43 23.51 98,04 Mileage 12.50 87,81 (75.31) 702.48 150.00 87.81 62.19 59.54 Recording Secretary 0.00 482.17 (482.17) 0,00 0.00 4,841.70 (4,841.:70). 0.00 Computer Services 50000 0.00 500.00 0.00 6f000.00. 189.58 51810.42 3.16 Legal Notice Publication 66.67 0.00 66.67 0,00 800.00 958.41 (158.41.) 119.90 Ntwsletter/Public Relations 208.33 413.00 (204.67) 198.24 2,500,06' 1.343.06 I,11S7.00 53:77 General Liability Insurance 250,00 0.00 256.00 0.00 300(;OD� 1;764.25 1235.75 •58.8I Vehicle Insurance 8.33 -0.00. &33 0.00 100.00 917S 2.25• 97.76 Public. Officials Liablitliy 12.30 0.00 )2.56 0.00 130:00 0.00 150.00 0.00 Recycling Collection 791.67 675:36 116.31 SS.31. 9.5.00.00 6.151.60 2.746;40` 71,09 League of MN Cities 66.07 O,W 66.67 6.00 866.00 1.192.W (392.00) 140.00 ACLLG. 33.33 0.00 33.33 0.00 400,00 2W.00 200.00. 50.W Subscriptions 4.17 0.00 4.17 0.60 50,00. 160.96... (110:96) 321.92 GamblingDisWbulions 0.00 0.00 0,00 0.06. 0.00 2.31.0.60 (2,31O.W) O.W Planning and 7.o[iing Professional Services 4.17 0.00 4.17 0.00 50.00 0.00 50.W 0.00 Engineering 1,666.67 21305.31 (M,64) 143.72. 20,000,00 22,961.07 (296I.07) 114.81 Administration 291,67 0,00 291:67 0.00 3,500,00 0.00 3,500.00 0.00 Zoning Administration 62:56 0.00 62.50 0.00 750.00 3,432_.20 (2,682.20) 457,63 WDESAdministration 500.00 464,79 35.21 92:96 6,000.00 28,480,64 (22,480.64) 474,69 Heritage Hall Operating Supplies 33.33 0,00 3.133 0.00 400.00 50.42 340.58 1.2.61. Professional Services 333:33 0.00 333.33 0,00 4,000+00 1,006:4..5 .2.993,55. 25.16 Contract Services 666.67 231;24 43543 34.69 8,0ti0:0o 6,122.84 1;877,16 76.54 Telephone 14.67 0.00 166.67 0.00 2,000:00 0.00 2,000.00 6.00 Property Insurance 125.00 0.00 125.00 0.00 1,500;00 1.096.75 403.25 73.12 Electric Service 416.67 432.91 (16.24). 103.90 5,000..00 3,939:32. i;060,68 78.79 Gas Service 141.67 66.1.4, 75,53 46.69 1,700.00 793.80 906.20 46.69 Waler/SetverUlilities 70.93 234,70 (183.87) 3S9.58 850.00 945.31 (95.30. 11.1..21 Repairs & Maint.- Contractual 208.33 0.00 2003 0.00 2,50000 355.00 1,145.00 W20 Rcparis. &Maint-Suilding. 416.67 2,S50.00 '(2,133.33) 012.00 5,000.00 16,097,00 (11,097.00) 321.94 Rcpairs.& Maint. CAkES Funds D.06 5,493,11 (5,03.11) 0.00 0.00 14;594.25 (14,594:25) 0.00 Police Regular Law Enforcetncnt. 7;1 MW 7.148.08 (31.4I) 1.09.44 85,400;00 71.430.80 13,919.20 93.70 Administration 25,00 O.W 25,00 .6.00. 300.00 .0.00 300.00. 0.00 Ciro.. Fire Services 1.6W.W 1,S88.33 11.67 99:27 19,2W.00 15,883..30 3.316.70 '82,73 Fire Marshall Service 537:50 537:33. 0.17 99.97 6,430:00 5.373.3.0 1.076.70 83.31; Attintal Control Animal Removal 33:33 0.00 33.33. 0.00 400,00 0.00 400A 0.00 Animal. Enforcement 16.67 0.00 16.6..7 0,00 200,00 . 179,65 20.35 99.83 1111212021 at 9:47 AM City.ofGctn Lake GENCRALFUND Budgeted Statement of Revenues and Expenditures ror the Ten Months Ending October 31, 2021 Qurr Mntlt Corr Mhtl QlArr MntT201 YTO `YTD Budget. &qwd Vorinnce NCoin Pig,L Brldw Actual Varfancc %Complete B u [h11ng.Injtsectlo n WAGES &. SALARIES 1,04:1.67 0.00 1,041.67 6,00 12.560.00 q00. 12.500.00 .0:00 FICA CONTRIBUTIONS 7.9:67 0.00 79.67 0.00 956.00 0.60 05600 0.00 PERACONFR1BUTIONS 78,17 0.00 78.17 0.00. .938.00 0.0.0 938.00 0.00 WORKERS COMPENSATION 15:42 0.00 15.42 0,00 1 B5.00 0.00 185.00 •0 00 Building inspections 1,333.33 500..16 833.17 37.51 16,000,00 8.164.08 7.835.92 51.03 Building Secretary 183:33 76.35• 106.98 41.65 21200.00 11329.49 871.51 60:39 Computer Services 0.00 0.00 0.00 0.0 0.00 2;520.00 (2,5p.00). 0.00 O1Tce Equlp.& Furnishings .416.67 0.00 416:67 0,00 .5,000..00 0.00 000.00. 0,00 Road.Malntenance Signs, Sign Repair Materials 41.67 0.00 41.67 0.00. 500,00 6139 437.61 12.49 Engineering 33333 0.00 333.33 .0.00 4, ou6 0.00 4,000.00 0.00. Engineering 0.00 1,196.22 (1;196.22) :0.00. 0,00 6,820,26. (6,820,16) 0.00 Slreel Lights 108,33 65,59 42.74 60.54 1,300,00 574,77 725.23. 4412.1 ROW Maintenance 83:33 0,00 83.33 0.00 1,000.00 Q,00. I'000,00 0.00 Street Repairs 1.,256.06 7,705,73 (6,455.73) 616.46 131000.00 15.885.42 (885A2). :105,90 Blvd Tree Trimming 666,67 0.60 666.67 0.00 8,000.00 2,000:99 5.999,01. 25.01 Dries & Subscriptons 8.33 0.00 8,33 0,00 106,00 6,00 100.00 0.00 fee and Snow Removal Solt and Sand 1,416.67 0.06 1;4:16.67 0.06, i7,000Ao 2,244.06 14,7.55.9.4 13.20 Repairs & Maint - Contractual 208,33 0,00. 2001. .0.0.0. 2,500.00 0.00 2.500.00 0.00 Snow Plowing `1,541.67 6.00 1;541.6t7. .0.00 i8,500.00 3i31l&25 15,151.7.5. 18.10. Park Maltttenance PARK MAINTENANCE -CONTRACTUAL 416:67 0.00 416.67 0,00 5,000.00 0.00 5.000.00 0,00 Alter Financing Usds OperatingTrnasfamOUT 2,033.33 0.00 2,083,33 0.00 25.000.00 25,000.60 0.00 100.00 Total ExQcgdltvfcs 41,032.08 44,482,41 (3,450.33) 108.41 492,385.00 396,614.53 95;770.47 80.55 Excess.Rev Over(Under) Exp S 0;00 S 43,464.37) 43,464:37 0.00 $ 0.00 (5 106,853165) 1061653:65 0.00 1111212021'at 9:A7" City orGem lake 2007 DEBT SERVICE FUND Budgeted Statement of Revenues and Expenditures For the Ten ivlonths Ending October 31, 2021 Curr Mnth Curr M th Curr Mnth 2021 )MD YTD Budget Af,.Iml Vnrinnce %%Cnmplete Hudget ctual Variance %Complete REVENUE Current Property Taxes $ 6,555,50 S 0.00 (6;555,S0) 0.00 $ 7806.00 $ 38;687.11 39,978:89 49;18 DoIinquent.Property.Taxes 0.00 0.00 0.00 0.00. 0.0.0 1.94 (1.94) 0.00 Fiscal Disparities: 194.17 .0,00 (184..17) 0.00. 2;210.00 995..42. 1,314.56 40.52 Interest Earnings 41,67 6.06 (41.67) 0:00 500.00 633.37 (133.37; 126.67 Total Revenues 6:OLD 0.00 (6,781.33) 0.00 81,376.00 40217.84 41,158.16 49:42 17Ci'BNnITIfRls5 Principal 5,000.00 0.00 (5,000.00) 0.00 60,000.00 60.000.00 0,00 100,00 Interest 1.053.33 0.00 (1,053..33) 0,00 12,640,00 12.640.00 0.00 10o.00 Fiscal Agent Fees 125.00 0.60 (125,00) 0.00 1,500.00. 375.00 1,125:00 25.00 Total Expenditures G 178c33 0.00 6 178:33 . 0.00 74,140.00 73.015.00 1,125.00 98;48 Excess Rev Over (Under) Ex $ 603.00 S 0.00 (603.00) O,OQ $ 7,236.00 ($32,797.16) 40,03116. (453:25) 1111212021. at 1 Q:14 AM City of Gem Lake PARES AND PLAYGROUNDS FUND Budgeted Statement oFRevenues and Expenditures For the Ten Munths Ending OotoWr 3.1, 2021 urr Mnth Curr Math ttrr Mntl1 2021 YTb ]gyp Ridget ctrial Variance % Complet Biidzrt Actual Vatianca % Complete REVENUES interest Earnings $ 33.33 S 0.06 (33.33) 0700.4 400.00 $. 314.53 85A7 78.63 Total Rovenues 33.33 0.00 (33.33) 0.00 400.00 314.51 85:47 78.63 EXPENDMV.1t Gtherimprovements 166.67 .0,00 (166.67) 0400 2,000.00 0.00 2,000.00 0.00 Total Expenditures 168.67 0,60 (166.67) 0.00 2,000.00 0,00 2,000.00. 0.A0 . Excess Rov Over (Under) Exp (S 133,33) $ 0.00 133.33 0.00. _(S_ t.b00.00) S 3.14.53 (1,414.53) (191.66) 111IM021 at10:18M1 City of Geti1 Lake 20.18 DEBT SERVICE FUND Budgeted StatementofRevenues and Expenditures For i11e Ten Mouths Ending Oclober 31, 2021 rr mlill Quft Mnth Curr Kid m YTD YTD Budget Actual Wrim Budget Actual V rrIance l Complete REVENUES Clrrellt Property Taxes T 730.83 S 0.00 (7303) 0.00 S 8,7.70.00 .S 4,298.57 4,471:.43 4901 Fiscal Disparities 24.59 0.00 (24.59) 6.60 295.00 99:49 195,51 33:71 Current Special Assessments 5,152.50 000 (5;152.50) 0.00 61,830.00 30,962.26 30,867J4 .50.08• Interest Earnings 4.17 6.00 (4.17). 0100 50A0 227.75 (17.7.75) 455:50 Total Revenues � 5,912.08 0.00 (5,912.08 0,00 70,945.00 B5588.07 35,356:93 %it EXPENDITURES Principal 2,916.67 0.00 (2,916.67) 0,.00 35,000,00 35,375.00 (375:00) 101.07 Bond Interest 1.785.42 0,00 (t,785.42) 0.00 21,425.00 21,425,00 0.00 I00.t}0.. Fiscal Agent Res 58.33 0.00 (58.33) 0,00 700.00 0.00 70D.00 0.00 Total Expenditures 4.766.42 0.00 (4,760,42) 0.06_ 57,125.00 56,800.00 325.00 99A3 Excess.ReV Over (Under) Exp. S 1,151.61 $ 0.00 41 151;67 0.0.0 $ 13 820.00 $ 21 211:93 35 031.93 (.153,49) 111t2=1 'at 10,17 AM REVEIQVE Current -Special Assessments PREPAID SPECIAL. ASSESSMENTS Interest Earnings Transfers From Other Funds Total Revenues EXPENDITURES Engineering. Legal Notice Preparation Construetiun Total. Expenditures Excess Rev Oyer (Under) Exp City of Gan Lake IMPROVEMENT FUND Budgeted Statemont ofRcyenum and Expenditures For the Ten Months Ending October 31, 2021 Curr Minh CurrWtli Cur Mnth 2021 YTD YTD Budge ctual Variance %Cornn]etc pwudga Agwal vainnce %conpleIa S 0,00 S 0.00 '0.00 0,00 $ 00 S 18,83127 (18,8DX) 0.00 0.00. 0.00 '0.00. 0.00 9.00 5.366.32 (5,366.32) 0.00 166:67 U0 (166.67) 0.00 1,000,00 3,311.29 (1,31L29) 165156 4083.33 0.00 (2,083.33) 0.00 25,000.00 25,000.0D 0.00 100.00 2,250.00. 0.00 (2,250.00) .0.00 27,000.00 52.5.10.98 (25.51.0.98) WAS 0:00 2,146.79 2,146.79 0.00 0.00 23.740.83 (23,740.83) 0.00 0.00 0.00 0100 0.0.0 0.0.0 255.8.9 (255.89) 0.00 0.00 0.00 .0.00 0.00 0.00. 81.966.59 (81,966.59) 0.06 0.00 2.146.79 2,i46,79 0.00 0.00 105,963.3I (.105,963.31). 0.00 $ 2,250.00 ($ 2,146.79) (4.396.79) (95.41) $ 27,000.00 ($ 53,45143) 80,452,43 (191.97) 1.1112Q021.at 10118 APA City of Gem Lake SEWER ENTERPRISE FUND Budgeted Statement of Revcnues and Expenditures For 111e Ten .M.onths Ending October 31, 2021 Corr mnth CuryCurr:Mn 1 202 1 YTD YTD 1iit, dgm AgjLi Wrie lee �4 Comp(4sg Bad et Attual Wriplice r/6 Comnlete. REVENUES Local SAC S 93.33 $ :0.00 (9333) 0.00 $ 1,000.00 $ 0.00 1,000.00 0,0o Residential Sewer Revenues 1,250.00 0.00 (1,250.00) 0,00: 15,0W.06 21,24128 (6;293.,28) 14I.62 Commercial Sewer Revenues 2,666.67 0..00 (2,666.67) .0.00 32.000.00 24,240.00 7,760,00 75.75 Sewer Charges - Delinquent 166.67 .0.00 (I66.67) 0,00 .21000:00 0.00. 2.000.00. 0.00 Sewer Lote Charges 100.00 0.00 (I60.01)) 6.00 1,200.00 2;971.92 (I,771.:92). 247.66 Interest Ennlings 146.67 .0.00 (16&. 71. 0.00 2,0NA 1,096.4t (1,096.14) 154.81 Total Revenues 4,433.33 0.00 (4 43333) 0.00 53,200:00 51.551.34 4,648.66 9690 EXPENDITURE. U111ce Supplies 16.67 0.60. (16.67) 0.00 20.0.0a 0.00 200.00 0.00 Postage 20.83 6.00 (20.53.). 0.00 250,00 0.00 250.00 0.00 Auditing Services. 208,33 0,00 (208.33) :0.00 2,500.00 0.00 2,500.00 0.00 Eatgincering 416.67 6.60 (416.67). 0,00 5;00.0.00 (4,103.93) 9,103.93 (82,09) Administra[ion. 0.00 0.00 6.00. 6.00 0.00 203.50 (203.50) 0.00 MCES Cbnrges 3,236.67 3,236.63 (0:04). ioma 38,840.00 35,192A2 3,647,59 90.61 Locates 66.67 37.55 (49.12) 2633 800.00. 119.93 681,15 14.86: Financial Services 83.33 0,00 rt8333) 0.00 1,000,00. 0.00 1,000,00 0:00 Computer Scn,•ices 41.67 0.00: (41,67j 0.00 500.00. 066 500.00 0.00 Wa(WScwerUtilities 0.00 6100 O.oa 0.0.0 0.00 1,923.68 (1,923.68) 6.00 Repairs & mlint - Contractual 416.67 0:00 (416.67) 0100 5,000.00 0.00 51000,00 0.00 Depreciation 1,375.00 0.00 (1,375.00). .0.00 16,500.00 0.00 16,500.00 0.00. Sewerinspections 2,083.33 0'00 (2.08333) 0.00 25,000,00. 0.00 25,000.00 0:00 Sewer Televise/Flushing 1,666.67 0.00 (1.6%.67) 0.00 26.om00 0.60 20,000.00 0.00 TotalExpcndittrres 9,632.50 3?54.15 (6378.32i 33,78 115.590.00 33,334:52 82,255:48 A94, Excess Rev Over (Under) Exp $ 5,199.17) ($ 3 254. 18) 1,944,99 62.59 ($ 62,390:00) S 18,216.82 (80,606.82) (29.20) 11112/2021 at 10:20AM City of Gem Lake WATER ENTERPRISETUND Budgeted StalemenL cfRevenues and. Expenditures For the Ten Months Ending October 3.1. 2021 CorrMnth Curr Mn h. CurrMn1h 2m Ym Y�R B2,jgeg A.Qu Varian c Y9 LomP1Jer . T1ud¢et Aetna! Xa� 1 RTV1F,,NUFS Water Meter $ 41.67 $ 0.00 (41.67) 0.00 S mom $ 0.00 500.00 0:00 Local WAC 416.67 om (416.67) 0.00 5,000.00 0.60 5;000.00 6.00 Residential Water Revenues 1,000.00 0,00 (1,600.00) 0.00 12,000.60 15,424.39 (3.424.39) 12U4 Water Irate Charges 0.00. 0,00 0.00 :0.00 0.00 309.70 (309.30) a'00 Interest Earnings 4.17 0.00 .(4.17) 0.00 50.00 (441.67) 491.67 (03.34) Total Revenues 1.462.50 0.00 (1.462.50) 0.00 17.556.00 15,292.42 2157.58 87.14 1 AN2IR 11FO :iram. Water Meter Supplies 41.67 .0.00 (41.67) 0,00 S00,00 0.00 5.00.00 0,00 Auditing Services 41.67 0.00 (41,67) COO $09.00 0.66 500.00 0.00 Admiiilsl Won 0.00 .0.00 0.00 0.06 0,00 203.50. (203.50) 0.00 WaterlScIver Utilities 2,916.67 0.00 (2,916.67) 0.00 35,000.00 13.267.17 2.1,792.83 37:73 Repairs & Main 291.67 0.00 (291.67) 0.00 3,500.00 0.00 3;500,00 0.00 Depreciation '_.083.33 OAO (2;083.33). 0.00 2V0,100 0.m 25,0.00.00 0100 Total Expenditures. 5,375.00 0.00 (5,375,00) 0.00 64.500.00 13.41U7 51,089.33 . 20,79 Pacess Rev. Over (Under) Ezg ($ 3,912.50) $ 0.60 3,912.50 0.00 ($46,950.00).$ 1,881.75 (48.831.75) (u.1) 1111212021 at 1022AM Cily of ;im Lake INVESTMENT TRUST FUND Budgeted Statement orRminies. and Expenditures For the Ten Months -Ending October 31, 2021 a Curt Mnth Ctur Mnlh Cyrr Wth201 y.M YTD Du40 A=9 Wjflme %1 Qornplil BLI&CA Act al Varimwc. %Compleic REVENUES Interest Earnings 3 0.00 $ 687.74 687,14 0.00 S 0.00 S. 687.74 (697.74) Towl Revenues 0.00 687.74 687.74 0.00 0.00 687.74 (07.74) 11AM021 at 10:22 AM MEMORANDUM Date: November 10, 2021 To: Mayor and City Council From: Tom Kelly, Treasurer Re: Third Quarter 2021 Financial Report With the third. quarter safely behind us already.. The City's revenues and expenditures are where they should be now or a little below. The Re.y to the City's finances -are that even though we are 7.5% through the year, revenues and expenditures do not flow evenly though the year. All debt payments have been made so debt service expenditures are 100% spent, but snow p€owinglsanding expenditures have-not yet started for the end of the year so general fund is Under budget. Below is a chart comparing. budget to actual revenue and expenditures for the years 2020 and 202t , Revenues 2020 2020 % 2021 2021 9i Budget Actual Received Budget Actual Received General Fund 276,581.47 302;676.27 109.4351. 257,904.94 288,742,84 111.96% Special Revenue Fds 68,493.00 398.94. 0.58% 300.00 314.53 104.84%. bebtService Funds 61,788..75 76,774.45 124.25% 114,240,75. 75,805.91. 66.36%. Capital Project Funds: 49,687.50 47,425.33 95.45% 20,250.00 52,510.88 2.59.31% Enterprise Funds 31;165400 66;203.94 212.43% 53,062.50 66,843.76 125.97% Total 487,715.72 493,478:93 .10LM 445,758A9 484,217.92 108.63% Expenditures 2020 .2020 36 2021 2021 Budget Actual Spent Budget Actual Spent General Fund 389,353.50 252,399,53 64.83% 369,288.72 352,1.32.12 95.35Y0 Special. Revenue Fds 78,750.00 0.00 0..00% 1,500.00. 0.00 O.OD% Debt.Service Funds 95,598.75 136,165.00 142.43% 98,448.75 129;815.00 131,86% Capital Project Funds. 45,768.00 0.00 0.00% 0.00 103;816.52 0.00% Enterprise Funds 78,712:50 38,706.20 .49.17% 135,067.50 43491.01. 32.20.% Total 688,182.75 427,270.73 62.091Y. 6Q4;304:97 629254.65 104.13% It should be noted that the budget amounts are for three quarters of the year and the actual is year to date actual revenues collected or funds spent. The rest of the. report will detail the revenues and expenditures of each of five fund types. GENEARLFUND For the third quarter, revenues are still above budget projections and .expenditures are. below budget, which.is shown in future charts, The. chart on the following page shows how revenues are below expenditures levels for the. first three. quarters of the year, which is typical until the December tax settlement is received. In addition, one can see how. the: City depends on reserves (cash balances) until the December tax payments are received. S0010(?o.Qc 400,000.Q 300,000.0 Cornparision of Revenues, Expenditures, & Cash Balances Revenues 0 -r.•••+Exp ieiditure§ 0 _---Cash Balance 2Q0,000.00 y 1.QQrOQO':QQ t 0.00 Q 0� Jt;� q For the year; the City has received 58.61/o of the budgeted revenue through the first third of the year, which as a' -percentage of budget is about the same as last year atthis time when the City had collected 58.3'/a. Building permit revenue is'down slightly from $8,223.61 in 2020 to $5,700.25 in 2021. Charges for services are below budget amounts but above 2020 revenues. Overall, the City has collected $1.,*8t37A4. for charges far services *compared to a budget of $3,400:00. The City did receive its first half -property tax settlement in July. Property taxes account for 90.5% of budgeted revenues: for 2021. -So far,Ahe City has collected 48.9% of its property -tax levy or $217,876,98 compared to a budget $445,535.00. Revenues also include $26,4544.26 in CARES funds and $7,315.50 for small cities aid, both of which were not budgeted. The chart below compares budget to actual revenues for the last three years. For this chart; the monthly..revenue.s are 314th of the total revenue budget with the exception of property taxes,. which- are includad. iinlhe July and December budget numbers only. Re,renue ComOr-Isioh soo,000.00 san,dac�:ca n00,000.00 <: 3 w 2019 Budget z' ` a 20jOAquAI 304,000.00 r y ra 2020 Budd": �?(s o + Ot.2020:11ctt�l 7.00,OQU.UO ,. V �� :s: � ,� � : m •2QZl Bitd�At, 100,40U.0❑ / 6 z ki 2p27'ActUal - ih-vea Mal dhal U.OU �� 3�\ ��• Qi` 3J .>cc- lays\ ,ys ��ti °�� ,peg ,°i C ,7�Q. Cam° Oc Actual expenditures for the third quarter are below the 2021 budget, .but above the 2020 actual amounts as shown in the table below;.which show actual expenditures compared to.3/41 of budget al mOunt and :the*charts below which is Monthly budget to -actual amounts: 2020 2020 2&-1 2021 % Budget Actual Sperlt Budget Actual Spent - General Government 224,609.25 147;$23.71 M81% 202,317.QD 235,084.15 -M M% Public Safety 1.10,069.25 ",5S5.24 77:7411 IAI§rj,72' 9SO-070.37 •84.67% PublicWorlts 50,925.00 19,948 37.35% 50,925.p0 21,969.60 43t14% Park IMaintebance 3,750.00 0.00. &OD% '3 750.00 AOO 0M% Total 389,351-50 252,399.53 ' MAN 365j2BUZ •352,132.12 95,35% EXPenditure Comparision 800.000.00 700,000.00 500,000.opr 0.2019 Budget . 0 2..019 Actual. 40p',00b.00 i ` fl 202013u dget 300,000.oa 19 2020 Actual 200,000.00 M 2021 Budget 100,000.00 r 2021 Actual 0.00 a�A If*expenditures-ware spent evenly throughout the year, the City -should have spent 75% of its budget, The only activity that has spent 75% of their budget as-showri in the chart on the following page is -the Generai Govemment Department. Thred-Aspartt'rient within the General Government activity have spent more than 75% of theirbudget so far in'*2021. Clerk/General Government due to the hiring of the new clerk'and providing.addibolhal training and retirement benefits, the Planning and zoning department for engineering, storm water management and zonirig-administration are all over budget:, and heritage hall forthevarious building improvements being done, which were not budgeted. Public works, which is only 32% spent with snow plowing being the largest expenditure, which will start having some charges in the 4th quarter of the year. Public safety has spent 64% of its 2021 budget throllloh the first three quarters-of.the year, while general government has spent 87% of. its budgeted axpenditures and park maintenance has. not spent any. of -its $5,000 budget. AJ departments.should:fnish -the 'year below budget based on current expenditure and past Wh qualter-expenditure levels,. with the exception of maybe the general &Vernment.depp"ent. z�;o,000.ao 2oo,0-)().OD Expenditures by Department: Park Maintenance in 2020 Budget 0 2020 Actual ut 2021 Budget m 2021 Actual. Overall, the General Fund appears to be in good shape through the first three..quarters of the year. If revenues and expenditures follow previous year collections and expenditure patters, .revenues should finish the year above budget amounts while expenditures finish near budgeted amounts. Also revenue should exceed expenditures. Both which seem likely now. SPECIAL REVENUE FUNDS The City's only Special Revenue Fund is the Parks and Playgrounds Fund, which has had only interest earnings of $314.53 through the 3111quarter of the year, DEBT SERVICE FUNDS All scheduled debt payments totaling $129,815.00 were. paid: Funding comes from property taxes: and special assessments, which the City received in. July with the first half 2021 property tax settlement for $75,805,91. The City will receive the second half settlement in. December, CAPITAL PROJECT FUNDS' Revenues for the Capital Project Funds total $52,51.0.88, which includes bond special assessment collections for the waterline.extension for $24199,59, interest earnings of $3,311.29, and an operating transfer from the general fund of $25,0M The only expenditures in 2021 are from the Hoffman Road street reconstruction project, which total $103,816.52 so far in 2021.. ENTERPRISE FUNDS The City's Enterprise Funds consist of the Sewer Enterprise Fund and the Water Enterprise Fund. Revenues are above last year revenues and are just below 94.5% of budgeted revenues. Revenues totaled $66,843.76 for the year compared to $66,203.94 last year. The City still has 4t quarter sewer billings to be recorded... Expenses for the year.are slightly above last year's expenses and are over 24% of. budgeted expenditures. Keeping in mind that the expense budget for the Sewer and Water Enterprise Funds includes depreciation, which is not recorded until. year-end. The main expense is the M.C..E.S. charges for sanitary sewer treatment. The City has a budget of $38,840,00 and has paid 82% or $31,955.79 for this line item. The Water Enterprise Fund has revenuesof $15,292.42 so far. The larger expense is water purchased from the City of Vadnais Heights in the amount of $13,207.17. Overall, the Enterprise Funds should.finish the year with revenues above budget and expenses below budgeted amounts. If this happens, the. Enterprise Funds will have operated at a gain. CASH AND INVESTMENTS Finally, the City had $1,202,313.70 invested as of September 301n. This compares to $1,217,562.82 invested last year at this time. The investments. had an average interest rate of 1.66%q compared to.Z64°]a last year. Interest rates remain low with a 3.73% interest:rate:on a CD as its highest rate of return. The chart below shows the City's invested funds for the last four years. $ Invested 1,eoo,000,00 1,400,000.00 1,2oo,000.00 1,000,000.00 800,000,00 600,ono.oa 400,000.00. 200,ODD.00 o.oa c 2018 2 019 -2020 2021 The other factor and equally important as funds invested is the City's cash in the bank. These are the funds the City uses to pay its bills each month.. Since the City receives the majority of its money in July and December from tax settlements, it is not unusual for the City to have a large amount. of cash available in those months with the funds being drawn. down in the proceeding months. Depending on expenditures and other revenues collect the City may draw on its investments to help meet its cash needs. The chart on the following page demonstrates the: cash flow for the City. One can see how the City's cash peaked in July with the receipt of the July talc settlement and. the City has drawn down those funds since. Cash Balances 1,000,000.00 900,000.00 soeoo0:00 700,000.00 600,000.00 2 018 so0,000.00 4W,000,OD 1019 300,000.00 2020 200,000.00 -2021 100,000.00 0.00 Jai. ,a&A � Q�� �a1 ',�� ���� �;y ,oei: CONCLUSION The City has had a normal first three quarters of the year financially. Through the third quarter, it appears: revenues should finish the year above budgeted amounts for most revenue sources, while expenditures may end near or slightly below budgeted amounts. The City has sufficient cash and investments to meet its obligations until the City receives its second half tax settlement in December,. however investment earnings remains low, Therefore, it would appear the City continues to be in good financial shape for 2021.