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HomeMy WebLinkAbout2019 08-20 CC PACKETCity of Gera Lake, MN City Council Meeting Agenda,. August 20, 2t119 Call To Order of City Couneil. Meeting — By Mayor Uxpen at'7:P.M. Call of Roll Uzpen Artig-Swomley Lindner Kuny Cacioppo Others in Attendance: Sign-up Sleet Approval of City Council Minutes.and Agenda ■ City Council Agenda for this meeting {Accept Agenda} • Approve the rninutes from Tune Meeting, Committee Reports o Planning Commission 01d Business. • Newsletter Ideas Publie Hearing. MS 4 presentation New Business +. City of Gem. Lake 2018.Audit Report • Resolution 1019-00.7 W.i1low Lane School ■ Golf Cart. Survey • VLAWMO Second Amendment + Change Ordinance. 1.3.1., Section 9.6:5,jo allow usage of anon -conforming material • Patrick. Christopherson Presentation 4 Clairns..for.the month. of July • Monthly Financial Reports • Presentations from the pub] ic 2 minutes rnaximum presentation • Open Items for the Council Members to bring up. Future Council Meetings • Workshop Meeting in September is. cancei.ed Next City Council. Meeting September 17, at 7:00 P.M. Adjournment 0 The meeting adjourned at Management City of Gem Lake Little Canada, Minnesota Received AUG 1 2 2Q19 City, >f Gem Lake C€IftcnLarscnAl.€en LLP CLAconnec:.com In planning and performing our audit of the financial statements of the City of Gem Lake (the City) as of and for the year ended December 31, 2018, in accordance with auditing standards generally accepted in the United States of America, we considered the City's internal control over financial reporting (internal control) as a basis for designing audit procedures that are appropriate in the circumstances for the purpose of expressing our opinion on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the City's internal control. Accordingly, we do not express an opinion on the effectiveness of the City's internal control. However, during our audit we became aware of matters that are opportunities to strengthen your internal control and improve the efficiency of your operations. Our comments and suggestions regarding those matters are summarized below. A separate communication dated July 31, 2019, contains our written communication of any significant deficiencies and material weaknesses in the City's internal control. This letter does not affect our communication dated July 31, 2019. Council Approval of Disbursement Claims During our audit procedures we noted that EFTIACH payments are not approved by the City Council which is because most of the payments are related to debt and payroll, which aren't statutorily required to be approved by the city council. However, there are some payments by EFT for general disbursements which are statutorily required to have city council approval so should be included in the approved listing. We also noted that there was a check that wasn't included on the approval listing due to it being the same day as the council meeting so it was missed. We recommend that the City reviews EFT payments monthly to ensure that any general disbursements should be approved by the Council, and that each month all checks are included as of the last approved check by the council. Contract for Financial Services During our audit procedures we noted that the City's contract with White Bear Township specifies rates on a per person basis. However, this creates opportunities for Township employees at a higher rate of pay to perform duties that do not match the proper rate of pay for a variety of reasons such as staff turnover, causing the contracted fees to be higher. We recommend that the city should include language clarifying which positions are to perform what duties or to eliminate the varying rates and agree on one standard rate. We will review the status of these comments during our next audit engagement. We have already discussed many of these comments and suggestions with various City personnel, and we will be pleased to discuss them in further detail at your convenience, to perform any additional study of these matters, or to assist you in implementing the recommendations. This communication is intended solely for the information and use of management and others within the City, and is not intended to be, and should not be, used by anyone other than these specified parties. CliftonLarsonAllen LLP Minneapolis, Minnesota July 31, 2019 A member of IQNexia International Z J � � a co O � >, V E � E 0 CL T� Q [6 � L cn U E � U cn a) E E Q m U) C) 0 DL cn co o � ° Z) o � w � �- E ❑ .� o CO E Co C) a) o° o z U) A N a__j C3 A A A A A A CO U) �j { W ❑ — U Q cu C m Cc z��E oN E EM s� � � � M " (D CL L N cc o p o° E W C c�LU v co L p U Q❑ J v v o �•�] ��� co —co 4-0 N �, _:� a W c( ( 0 U UA CO Aco A A A zz 2:2 70 .n, W C: ■ C: 0 .� cr 0 -i--+ E . 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(D a 4-j " a) v v E CL �— Q E 0 4) E a a �-+ a) a) U 0 Cl) a) — 0 �a E (10 E = X (1) o :3 4-0 o 03 z U 0.. — U o Z A A A A A CL 13 05 0 L a. 0 AW 4-1 0 t] 4--p C] (2) o a� �a U E CL 0 L CL L 0 U 0 Q U E E Q 0 +-4 C3 m 0 W .ff A E U U N A r g■ Z�� T— LO A A :k City of Gem Lake, MN Resolution No. 201.9-007 A RESOLUTION AUTHORIZING THE CITY TREASURER TO DISTRIBUTE A PORTION OF THE GAMBLING FUNDS TO WILLOW LANE SCHOOL WHEREAS,The City of Gem Lake. participates.:in the distribution of gambling funds from the Country: Lounge, WHEREAS, The City of Gem Lake distributes these funds. to local schools and charities, BE IT RESOLVED, that the City Treasurer is authorized to.send to Willow Lane EIementary School' $3'200.00 to be distributed to the. 16 teachers to.be used for school supplies or to purchase books. for the classroom libraries. WHEREUPON, the above resolution was adopted at the August 20"' regular City Council Meeting for the City of Gem Lake, Ramsey County Minnesota, made by Council. Member and seconded by Council Member. ATTEST 1,. Gloria Tessier, the duly .qualified Acting City Clerk of the City of Geier Lake,..County of Ramsey, .State of Minnesota, do hereby :certify that. the:. foregoing. resolution is a true and accurate representation of action taken by the City Council of the City of Gem Lake on the date first written. Gloria Tessier,. Acting City Clerk Date SECOND AMENDMENT (2019) TO THE JOINT POWERS AGREEMENT TO PROTECT AND MANAGE THE VADNAIS LAKE AREA WATERSHED This Second Amendment (°`Amendment") to the ]oint Powers Agreement.to Protect and Manage the Vadnais .Lake Area Watershed ("Joint Powers Agreement") is entered into by and among the Cities of Gera. Lake, Lino Lakes, North Oaks, Vadnais Heights, and. White Bear. Lake and the Township of White Bear (collectively, the.`"Members'% all of which are parties to the Joint Powers Agreement. WHEREAS, the Vadnais Lake Area Water Management Organization.(" VLAWMO") is interested in obtaining. a.loan. (the "Loan") from the Minnesota Pollution Control Agency (the "MPCA") to finance a portion of the construction of VI:LAWMO's. Bacteria, Sediment, & Nutrient Reduction Project (the "Project");. and WHEREAS, the MPCA requires that the Loan be secured by a bond issued by VLAWMO; and WHEREAS, certain amendments are needed to the Joint Powers Agreement to allow VLAWMO to issue a. revenue bond as security for the Loan. NOW, THEREFORE, the parties hereto hereby agree as follows:. 1..Amendments. Section VIII of the Joint Powers Agreement is hereby amended by adding Subdivision 9 below: Subdivision 9.. Revenue Bonds. to Secure MPCA Loan.. VLAWMO.is given express authority to issue revenue Bonds in a principal amount not to exceed $800,000 (the "Bonds") to secure the Loan to finance the Project. The term "Bonds" shall also include -bonds issued to refund and refinance the Bonds. As provided in Minn. Stat. § 471.59, subd.. 11, the Bonds shall be revenue obligations of VLAWMO which are issued on behalf of the Members., and shall. be issued. subject to the conditions and limitations set forth in.Minn. Stat. § 471.59, subd. 11. The Bonds shall be payable solely from VLAWMO's revenues including its storm water utility fees. VLAWMO may not pledge to the payment. of the Bonds the full faith. and credit or taxing power of the. Members. No bonds, obligations. or other forms :of indebtedness other than the Bonds may be issued by VLAWMO without the prior consent of the Members. 2. Limited. No other changes to the Joint Powers Agreement are intended as a result of'this Amendment. 3. Authorizations. Once this; Amendment is approved and executed by all of the Members, VLAWMO is authorized to do each of the following: a} Incorporate the amendments into the Joint Powers. Agreement, which shall serve as the official Joint Powers Agreement between the Members 586439v 1 VA245- i r• �. b) Provide each Member a copy. of the fully executed Amendment and of the updated. Joint Powers Agreement; and c) Post a copy of the updated Joint Powers. Agreement.on VLAMO's website. IN WETNESS WHEREOF., the parties, by action of their governing bodies, have agreed and entered into this Amendment effective. as of , 2D I9. CITY OF GEM LAKE Dated 1 1 CITY OF LINO LAKES Dated 1 1 CITY OF NORTH OAKS Dated 1 1 CITY OF VADNAIS HEIGHTS Dated 1 1 CITY OF WHITE BEAR LADE Dated 1 .1 By Attest. By Attest By Attest By Attest BY Attest Mayor City Clerk Mayor City Clerk Mayor City Clerk Mayor City Clerk Mayo City Clerk 5$5439v.I VA245=1 WHITE BEAR TOWNSHIP "Dated. 1 1 By Chair Attest. Town Clerk 5 86439v 1 VA24a- I City of Gein Lake, MN Resolution No. 2019-007 A RESOLUTION AUTHORIZING THE CITY TREASURER TO DISTRIBUTE A PORTION OF THE GAMBLING FUNDS TO WILLOW LANE SCHOOL WHERE AS, The City of Gem Lake participates in the distribution of gambling. funds from the.Country Lounge, WHEREAS, The City of Gears Lake distributes these funds to local. schools and charities, BE .IT RESOLVED, that. the City Treasurer is authorized to send to Willow Lane Elementary School $3,200.00 to. be distributed to the 16 teachers to be used for school supplies or to purchase books for the classroom libraries. WHEREUPON, the above resolution was adopted at the August 20`" regular City Council Meeting for the City of:Gem Lake, Ramsey County Minnesota, made by Council Member and seconded by Council Member ` ATTEST I,. Gloria Tessier, the duly qualified Acting City Clerk of the City of Gen Lake, County of Ramsey, .State of.Minnesota. do hereby certify that the: foregoing resolution is a true and accurate representation of action taken by the City Council of the City of Gem Lake. on the date first written. Gloria Tessier, Acting City Clerk Date. City of Gem. Lake Golf Cart Survey July/August 2019 City Does the City Allow Golf Carts on their Roads? Does the City have a Golf Course? Population of City Arden Hills. No No 10,362 Birchwood No No 816 Dellwood No Yes., Private 1;063 Falcon Heights No Yes, Private 5,5.00 H ugo No Yes 15,000 Lauderdale No Na �,500 Lino lakes No Yes 22,000 Little Canada No No 9;700 Maplewood No response to my phone. call Mahtornedi No No. 8,000 Mounds View No No 13,000 New Brighton No Yes 22,000 North Oaks. Only in a section of Rapp Farms, handicapped resident Yes, private North St, Paul No No 12,000 pakda.le No, private property only. Yes 271000 Roseville Yes, only by permit and you must be handicapped Yes 34,000 5t. Anthony No. Shoreview No No 26,000 Stillwater Yes, permit required, only on certain roads; permit issued at the discretion of the police chief, have to have a valid dl, insurance. Yes Vadnais Heights No No 13,000 White. Bear Lake. Yes, with a permit and you must be handicapped Yes White Bear Township Yes, with a permit, can't cross any county roads, have to have a statement from their doctor stating they are able to safely operate a golf cart, have to Have insurance, permit $1.00: No 25,888 City of Gem Lake. Planning Commission Meeting Tuesday, August 6, z019, 7:00.p.m., Heritage Hall; 4200 Otter Lake Road Proposed Conditional Use Permit (CUP) for construction of. a .warehouse building at thefollowing described property lying and being in the City of G.em .Lake,.Ramsey County, Minnesota, .Lot .19, Block 2, Summit Farm Nornesites, 36605cheuneman Raad, Gem Lake, MN. General Standards Per Section 17.5 of Ordinance No. 131— the Consolidated Land Use 0 rd ina nce,. the foIlowing.general standards shall be met: 17:5.9 General Standards. All Conditional and Interim Uses shall comply with the.foIlow ing.general standards. Bj New Uses. Shall conform as follows: 1} Compliance with all zoning and other. regulations as may otherwise be applicable; 2] The date or the event that will terminate the use can be. identified with certainty;. 3). The existence of the Conditional .or Interim Use. will not. impose additional costs on the. public. if it becomes necessary for the public to take the property in: the future; 4) The user agrees to any conditions of approval associated with the approval of the Conditional or Interim Use Permit by the. City Council. C) Existing%and: New Uses. Shall conform as follows: 1j Shall r-naintain harmony and compatibility with surrounding uses` andwith the architectu"ral character and design standards of existing uses and development; 2) Shall meet or exceed all Performance Standards contain elsewhere in this Ordinance; 3) Shall not generate such additional traffic associated with the use that would overburden or exceed the: capabilities of streets and other public services and facilities including, but not limited to; parks, schools, and utilities serving.the area. Proposed Additional Conditions for New Uses at 3660 5cheuneman Road, Gem Lake, MN 1. Use of corrugated metal. siding to match the adjacent existing building shall be. requ.ired.. 2. No installation of in ground irrigation shall be required of the property owner as there will be no sewer and water in the buiiding. If the sewer and water is extended to the building in the future, the landscaped area shall be irrigated. 3. AEI requirements.from the.City. Engineer. 4.. All requirements from the Fire Inspector. D) Basements. All.bacling types are permitted to have buements-ifit is techzzically feasible to build basements. on the chosen building:site. A walls -.out basement is. considered a "story" for height -regulation; but other kinds of basements are not counted :against the height of the building: E) Footprint. The building footprint is the area occupied by the horizontal projection of the building's first floor, excluding the floor area of attached garages. and porches. or decks :builras allowed encroachments into setbacks. Within the building envelope defined in. the Building Type Template, the horizontal projection of upper floors. may not extend more than ten feet in any :direction over the footprirAt, except for portions of the - upper floor Built directly over an attached garage. F) Mass,Ratio. When used on a Building. Type Template, the percentages listed in the Mass .table.define the tnaximum area allowed. the horizontal projection of one floor in relation to. the area. o f the horizontal projection of the..building.footpriat.and attached garage,:if any. G) Building Placement Diagram, The diagram on each Building Type Template jarovides regulatory. information on the setbacks, build,to lines (lines on which some or all of the building.:fagade must be placed), the.."luilding envelope' . in which .the Footprint may be placed, frontage types, :permitted. encroachments of porches, decks and balconies, placement of accessory structures, and other items which regulate the batenviroament oft a. given lot, 9.G.3 Combination: of Building Types on Single Lot. The Building Type templates regulate lot siie, but it.is.not xequircd. that each building be on. a separately conveyed lot If multiple building types are proposed, the d.imensioual standards should be applied as though the lotwere being divided. Any total surface coverage: ox buildingfootprint standards may be combined amorig'all of the buildings included on a particular lot: 9.6.4 New Building Types. New building types may be.pxoposed in the manner of other amendments to the Zoning Code using the.procedure in Section 17.6.of this Ordinance. A proposal must contain a.Il.information included in analogous: Building Types, including but not limited to .thedimensional standards, use designations, and frontage. requirements.. 9.6.5 Use Regulation in. the Gateway District. The.. Gateway District's .regulatory focus is first upon the form of each building and. its relation to the: surrounding environment. Thissection regulates the use of space within buildings, except to the extent that any structure or land use existed. as a legally nonconforn-ling use prior to the adoption of this Section, as a .matter secondary to the built form. The use of land in the District is zegulatcd by the Building Type Templates and is directlyrelated to the building :form. A) Gencral.Terms and Permitted Uses. The Building Type Templates assign categories of uses to certain floors.. of a building. Wienmultiple use categories are listed and separatedby a slash (such as:"office/retail"},:.the uses may be combined on the floor at the discredon of the owner ox occupant of the building, 'S7 ,a multiplc.usc categories are stated as alternatives (such as "office or residentiO') the:floor.may only be assigned one. category of use, at the discretion of the owner or occupant of the: building. Building Type Templates may also contain specific exclusions or Emitations which modify the application of a use category to the particular building The. categorical terms axe. defined as follows; Residential - Premises for long-term .human dwelling. Office -.Non-residentialprcmises:used for administrative; clerical, professional or similar activities. Office as used in this section includes medical and .dental offices used by .five (5) or fearer medical principals (doctor, dentist, chiropractor or similar professional). Retail - Premises for the sale o£merchandise and. food service, For purposes of this Section,banks with teller service are. considered "retail' instead of "office:" Athletic clubs and fitness centers that are -not the primary use of.thf, building space, are considered. a "retail" use. Certain personal service businesses are. considered "retail" if not the primary use. of a. building: barbershop/beauty salon;. clothing rental and dry cleaning pickup (but riot on -sire processing); and tailor shops. Updated July XX .207$ 131 Ge.rn Lake Consolidated Land Use Ordinance - Page 35 MEMORANDUM TO; PLANNING. COMMISSION FROM: TOM RIEDESEL DATE: SEPTEMBE" SUBJECT. CONSTRUCTION OF A WAREHOUSE REQUEST' CONDITIONAL USE PERMIT VARIANCES FROM SECTION 9.18:7D AND 2.6.4;6. OF THE CONSOLIDATED LAND USE ORDINANCE OR CONSOLIDATED LAND USE ORDIANCE AMENDMENT LOCATION: 3660 SCHEUNEMAN ROAD APPLICANT: SMITTY JEFFREY OF JEFFREY ENTERPRISES, LLC FOR POLAR TOOL ZONING: GATEWAY ZONE -- NEIGHTBORHOOD CENTER Polar Tool is requesting City of Gem Lake approval to construct a storage warehouse at 3660 Scheuneman Road; Polar recently purchased the site and removed the dilapidated home, which was located on the property. Their current officelwarehause building, is on the. abutting property at 3642 Scheuneman Road. The. new building is proposed to be 60' x 80' in size with one loading dock and one drive- in door facing Scheuneman Road. The building as proposed. is.a post frame.. building using corrugated metal siding. A 3' NO brick detail has been added to the right-of-way side ofthe building similar to the fa9ade on their existing building_ A paved . driveway, which in the original proposal was 60' wide., has been reduced in width to 30'. The building is. proposed to be 28' high measured from grade to the tip of the roof. A 4:12 pitched roof and one -foot overhangs are proposed. The previous. staff memo requested. plan updates addressing the fallowing items: topography - topo information is shown on the updated plan received 612411 9 lighting details - a plan showing 3.wa11 pack lights is shown on the Scheuneman side of the building. One light is also planned on, the east side • a parking area with landscaped island - no island is ;proposed. but the entryway has been reduced. in width by 30', creating. space for landscaping on the right- of- way side of the property. The area was redesigned to show landscaping rather than a driveway; the landscaped area where the driveway was originally proposed. could be considered an island; drainage plan showing best management practices +9 landscaping plan - a p.ian showing 9 trees and 18 sh.rubs has been submitted, Four of the trees are proposed to be pine. Approximately 10' shrubs are proposed within the scheuneman Road right-of-way. Staff has asked the applicant. to provide two additional trees, as required by the landscaping section of the. Consolidated Land Use Ordinance. in addition, the building must be designed by a registered architect and plans signed by a F.F. It must be noted that the building exterior is proposed to be corrugated metal s.idin'g. Corrugated siding is not permitted in the Gateway Zoning District. - Polar is requesting a variance from this requirement.. They have added a 3' brick wainscoting to the. front of the building. other ordinance requirements, Which must be addressed by the: applicant, include: s 25% of the land roust be landscaped by grass, shrubbery or trees -.an updated landscaping plan has been provided,. • one 180 square foot minimum landscaped island must. be provided in the. .parking lot does the updated Plan meet thisrequirement! • the following landscaping must be provided based on the site perimeter: - 11 trees-.30% of which must be conifers- 9 trees are proposed, 4 of Which are. proposed to be pixie. 18 shrubs, a minimum of 3&' tall. - 18 shrubs are now proposed the. landscaped area must be irrigated, - an irrigation detail is not shown on the landscaping plan - there are no plans to extend sewer and water to the building. No irrigation is planned for the landscaped areas.. The applicant is requesting a variance from this ordinance. requirement. A variance from Section 26.4.E must. be approved. or in the alternative, the ordinance may be amended eliminating this requirement. • all refuse/recycling storage must be inside ofthe building • the loading dock and outside mechanical must. be screened from the public right-of-way the shrubs planned for the 5che.uneman side of the road will provide some buffering of the larger drive -indoor, The loading dock has very I imited screening proposed. Staff suggested that the two additional trees. be placed to help with the. dock.sereening. No sewer and water is planned to be. extended to the building as no restrooms are proposed The. City Engineer has done a preliminary review of the plan and offers the following comments: • plans heed to be signed by a P.E. . Y • an erosion control Alen must be submitted the driveway elevations.are incorrect and must match the contour plan s, the lot must drain to the north the City must decide if you want €ancis caping within a public right-of-way Several items should be discussed by the Planning Commission regarding this proposal and others in the future. Does the Planning Commission plat! to follow the regulations of the Canstilidated. Land Use Ordinance or are variances from the requirements of the ordinance acceptable. Keep in mind that a "use. variance" is not allowed. Proving a "practical difficulty" from meeting the ordinance requirements is difficult to define,. especially on a Vacant piece ar property.. Ap p I ica.nts commonly note financ1a€ hardship. .as reason not to follow the ordinance: This is understandable in the Polar Tool proposal as they are proposing a building, which. will aesthetically match their current building. and .be very similar to most of the buildings on the eastside of Scheuneman Road, Typical variance are for area or dimensions dealing with setbacks and height. A variance for a use,. which is not allowed, is not a variance request but rather a zoning ordinance.amendment. Use of car rugated siding is not.permitted.; The ordinance must be amended. to permit the use.. Irrigation of landscaped areas is required. The ordinance must be amended, adopting an exception to this requirement. The creation of the Gateway Zoning ❑istrict anticipated redevelopment of all of the. non -conforming uses and sites within the zone. This is an aggressive goal, which is difficulty to reach unless you have one large developer planning to redevelop several contiguous properties at once.. In the Polar Tools proposal, you have a fairly small .business looking to expand with a moderately priced building., which will suit their warehousing needs.. Permitt€rag moderately .priced new buildings make the property more affordable to a future. purchaser looking to develop this and other nearby properties when the current owner chooses to sell, If the City supports the Polar Too[ proposal, you may want to consider an amendment to the.Consolidated Land Use Ordinance, which would permit an owner of an abutting property to construct a .building, which is similar to their current building, The fallowing ordinance amendment. wording could be considered. for discussion: Add to 9.6.5 under Others "When a non -conforming use or building is proposed to expand on site or to an .abutting property., within the. Gateway Zoning ❑istrict,. the City shall require approval of a Conditional Use Permit:" Specific building and site requirements required by this ordinance, may be varied from in order to provide consistency in site and building design. Reasonable conditions can be attached to the approval of the Conditional Use .Permit, possible conditions for approval may include: .8116/19 a11us:5us1 page1 City of Gem Lake - CheGkRegister-Pnapaid.Cheoka ( For the Period From JU|3O'2D1SboAug 31..n19 ' Filter Criteria incpuoo,1>Vendor |['yfrom Ad00wto. X0001'Report order NuycopokNumber. ..... ............... ..... _______--------- ---------- ..... ....... ... ............... ________ ____ _________ Cnenk# c.ate paynn Amount 1O096 713Ov18 ____________________________ Oily o[vadnoiuHeights _________.... ... ...... ....... ... ....... ...... 8.534.90 10829 8.12.0/19 City o[Ros�ev|!* .354.00 109.30 8/20/19 City oyVVNtmBear Lake 7.108.18 1Q831 8/20/19 Cora &Main 273.99 10932 8/20M8 oLOR|�7Es8IER 8.8,ob 108" $/2018 c\N7+s. 8.2* 10334 812.011' ' �RE6NUNE SERVICES CO 4 5.00 1093b 8/2010 innovative Office LLC 188,97 109.38 8120119 JAN-PROCLEaNNGSYSTEMS. 225.80 18037 8/20/ 9 Kelly &Lemmunn. PA 3,814.27 10038 8/201A t:|ihvnLamonAUenLLP 2150�00 1600 MOM LEWIS PETERSON DESIGN 200,00 10840 m�ropoU.tanCnund| 2.287.80 10841 mO 1e WnneootaState Treasurer 81350 ` 10942 W20/19 Northwest xnaooiobodConsultants, |no 48,99 1680 ��Un8 Newman Signs, Inc, 21128 10944 812U1'9 Gopher State One Call 1755 t8845 02019 Press Publications 108,86 10846 8/2010 Cen\urrUnk 107'80 10047 8/2018 Ramsey County 833,00 10848 8/2018 8EH 7.858,18 10949 8/201� Waste Management ofVV!'WN 675.30 1095D 0/20/19 White Bear Township r.450131 10961 8/20/19 XuolEnarQy 585, 94 Total 43.W2.56 oa m oo in w co M � - CD Wzt � w . to rn }SS L6 t4 tD to. (n to tp co [D. 's -- cn : CD M. »a 80 00 a a: t7 C7 C7 0 C CD O C7 0 a. d 00 co 00 0000 O O Q Q a s .O a' C7a a O. A . ..`n0aC7CiODO :gP OOO� [CD 0c oa ad7, a- NN. N NNAAAO R N A -P- ,A. bA N , N - A N O _an . R CD pj8 CJ" N a.:N N N.) 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C .w rA C cli: to ..CD M :J ip W W in N ,TI [ ;o .0 CD � �C 0 n cu <. = 0] Al . 0 .O' N [D 6a A) a2 is 97 A1' f�/i a)N COY. m A7 in.. d ro m co ru a n .n N ro rn o D 00 Ln Q CD z. C C N f�'k D N n = (D o p d N C4 o x ti 4 w n C;o N o3 3. a zn Xw c)nn�o �i F -< � .> rn. a p � a m CD.> �.�. spays o p (nZ. C7 _ w' O Q. ro. v � n d 0: 'su a (n°. � c.t. � C C � rr JO p � M, � < 77 cn (n fn p cn ro 0 SD O �{. m Fria a .L a z x a > G r3 � €71 r r M N G C cn - n 4 N �Ci:7 �f co'Ci.7 5.,7 L:1 W cu C7 7 rt CD iti ram« W. tloN N CO Op w--r � as m d CO w ww w m m CiJ D .to tp. Q -f C] u, m to W N a T SJ l4 N w 6116119 at 11.35:58.51 Page: 1 City of Gem Lake. Check Register - Prepaid Checks dd 1,.. For the Period From Jul 30; 2019 to Aug 21, 2019 I'llter.Criterfa includes.- 1 j Vendor ID's `rv..m A0001 to X0.001.. Report order is 6y Check Number. Check.# Date Payee Amount 10896 7/30119 City of Vadn.ais.Heights 8,534,90 10929 8/20/19 City of Roseville 354,00 10930 8120119 City of White Bear. Lake . 7,108,.16 10931 812011:9. Core & Main 27199. 1.0932 8120l19 GLORIA.T.ESSIER 88:00 1.0933 8120119 CINT4S g,24 10934 8/20/19. GREEN LINE SERVICESCO 425.00 10935. 8/20119 Innovative.Cffiee Solutions, LLC- 18$:97 10936 8120119 JAN-PRO. CLEANING SYSTEMS 226.06 10937 8/20119 Kelly & Lernrnons, PA 2,814.27 10938. 8/20/19 CllftonLarsonAl.Ien LLP 2,150.00 10939 8/20119 LEWIS PE.TERSON DESIGN 200,00. 10940 8120119. Metropcfitan Council 2,2W.80 10941 8120719 Minnesota Slate Treasurer 913.50 ?0942. $12011.9 NortYi "t Associated Consultants, .inc .46,99 10043 8/20/19 Newman .Signs, Inc. 2.11.,23 10944 8120/19. Gopher.State One Calf 17.55 10945 8120/19 Press Publications 100,t36 10946 .8/20/19 CenturyLink 107.30. 1094.7 8120119 Ramsey County. g33,0o 10948 8120119 SEFI 7,958:18 16949. 8120119 Waste Management of WI -MN 675:36 1 o950 8120119 White Sear Township 7,458,81 1 o951 8120119 Xcel Energy 58594. Total 43,572, 55 C� Co Co Co Co Co CD to Co Q _ m Co. CD CD CD CO CO C¢ [D. 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Cl) .LL CD. to CITY OF.GEM LAKE CASH AND INVESTMENT BALANCE -STATEMENT As of 07/3112010 Fiscal War:.201.9 Cash and Investments Balance Balance Name of Fund '7111z0.I9 Receipts Disbursements 713.1/201.9 General Fund S522,732.96 $93.;075:71 $301720:67 $535,088.00 Parks and Playgrounds S25;317,.13 $0.00 $784A2 $24,532.7I 2004:Debt Service Fund $0.00 $0.00 $0.00 $0.00 2006 Debt Service Fund $0.00 S0.40 $0.40 S0.00 2007Cap itaI Improvement.Bonds $57,366.89 $39,997.63 $7,137.50 $90,221102 2019 lnprovement Bands (S.F2;775,84) S280,97 511,425,04 ($.23,919.87) Improvement fund $217,576.44 $0.00 $0.00 S217.576.44 City Hall Construction $0.00 $0.00 $0.00 50.00 Sciieuneman Road Improvements $67.319.58 $0.00 $0.00 S67,319,58 Hoffman Road Improvements: (5271,529.00) $77,53.6.,16 SO.0.0 (S248,992,84) Sewer :Enterprise Fund $409,995:39 512,482,03 519,333.30 S403,142,1 I Water Enterprise Fund (S5,832.22). S3,459:03 58;534.90 (S 10;908,09) Investment Trust Fund S0.00 S971.34 50.00 $9.71.841 $1,010,171.32 S 172.803:37 S 127;937.79 . S 1,055,036.90 Premier Checking Premier GD's U138 Investments UBS Money Market Gambling Fund Balance S481.277,95 $0.00 $571,000.00 $2,758.95 $ I.;055;036i90 BALANCE STATEMENT OF GAMBLING FUNDS Balance Balance 7/1/2019 Receipts Disbursements 7/3.112019 51:248.58 1,414.44 0.00 $2,663.02 .IDLY CASH 8 INVESPAIFNTS DBS:IIANK USA DFP PRIME INVESTMENT FUND Monit+ly Md rlhly Monf wy 1111119 1112I.18 UBS CD BANK HAPO&IM. NY 06251AV23 2.65%n .2,65% 384 $20,00D.00 56,350M T116120 1116118 OBS co . ENERDANK. UT 29278TDY3 3 00% 3:00% 731 517A,D0D.00. $6,220.00 414M 414112 UBS: CD GflLDMAN SACHS 3BIQANM 2 M. 2:9046. MM $40,006..00 $580.00 474 8i014 4ma4 4f30119 USS. CD COMENITY CAP BANK: 20033AUS5 17514 2,75-4 1826 $117.060.00$1,608,75 2.3dk 234% 952: SI.055.036.90 313.000.30 Cily.of'Gem lake 0 NERAI- FUND Budgeted slat incilL of Re''enues and Expenditures Fortlie Saven biontlis Ending !tjlv31, 2019 Qtirr1L10t I CAIrr Mn, Curr NInth 2t119 YTII. YTD Btidact Actual Varance %.Chip, nlclg 13uidgL[ Actual Variance 94fornplG : OyF NI,ES Property Taxes Current PropettyT.%%es S 31,102.50 (S %61529) 40;71T79 (30.91) 5 373;23000 S 148,853.05 €74,376.95 53.26. Dclinq Property Taxes 0,00 608 90 00K90) U.00 0,00 609-00. (609-90) O,OQ Fiscal DisparuyTaxes 9%17 5,838,01 (4,849.84) 590.79 1 ],858.0Q 5,973.61 5,884.39 50.38. Penalties cZ Interest 0,00 I,606?4 (I,0QU4) GM O.OD 0 3.85 (973.85) o.06 Licenses and Permits. General Business Licenses 308:33 0.00 108.33 .0 00 moo.oa S00,00 2,00ulab -6.00 On -Sale Liquor License 458.33 0.00 458:33 0,00 5,50no 0.00 .5,500M 600 Qfl=Salt LiquprLiucami 16.67 aou 16,67 .0,0.0 200,00 0.00 200.00 0.00 tither Permits 58,33 0.00 5..8.3..3 0.00 700:00 900.00 (200.00) 128.57 Tobacco. License 16,67 0,00 16.67 (Y-0a 300,00 060 300.00 0.011 Charitable Gambling License 41 A7 0.00 41167 0.00 500..00 0:00 500:00 0..00 Ctintracior License 10.0;00 I ob b(1 0,00 1.00.00 1_00.00 11950,00 1 SO.UO 87.50 I3u11ding Permits i 250M 5;05230 (1802,30) 404.18 15,000,00 32,376.30 (17,176,30) 215:84 PlumbitigPermits 125,00 1,165.00 (1,040.00) 93100 1,500,00 3A70.00 (1.,970.00) 231.33 Mcrhanical Permits i 66.67 401:0 (134.33) 240.60 2,000.00 3;77G:00.. (716,00) 139,80 FIcctricat Permits: 9.Ii;67 62SM (533:33) 681,t 1,160.00 1.Y15;00 (81.5v)) 174-09 NPDFS.Permit: 8;33 ?00.a0 (191.67) 2,400.Oi7 100.06 1200.00 (I,10U O) 1,200-00 Building Plan R@vlc v U0 1.,2001-82 (1,200.82) Q.GO 0,00 2.137.4-65 (2.374,6$.) t},00 Fire Marshall inspection 208A3 O.0.(7 208,33 0-oo 2;500,00 0.00 2,SOD :0G 6.00 septic Inspcetion Fee. 166.67 +3.06 166:67 0.(}0 2,000,00 90.00 1,9101)0 4,50 State PermitCharge. 8.13 300761 p9i--)8) 3.607.32 1.00.00 1 Z77,19 (Ij77.19) 1377.1.9 `sCwLr Contractor License 25.00 .0100 25:06 04oa 3()0.00 150.U0 150,00 50.0o Rental Licensing 41.67 0.00 41.67 0.00 50000 0.0 smod o.06 Dog Licenses 12,50 MOO (1.7.50) 240,00 150.00 2a0 .0D (70..(]0) 146,67 Inlcrgovernincntnl Revenues Lorai Government Aids 0.83 ROO 0.83 0.00.. 1(00 12.7 [ (2.71) 127.. f 0 County Grants 8 Aids 1.260,42 0.00 1.260.42 0.0o 15;125,00 0.00. n5,1'2-; UO 0;00 SC.ORG Recycling Grant 416167 0.00 416:67 0-UR 510GOM (00 5;0[10;[iq 0,66 C:ablc TV f'rancltise I ecs 500,60 0,00 500.0U 0.00 6..000,00 000 6,0ofj'(i 7 4.(4] 11011c:e.State Aid. ?50.00 0-07 250.00 0.00 3,000:00 fl:()0 3.000.00 0,00 cinsrges For Services 11Ian itingrees. 41,67 0.0.0 41:67 0.00 500.00 1,1.5.V.00. (650m) .230.00 Plan Revicty 416,67 6.00 416.67 0,00 5.000;00 5.845,32 t845,32) 116.91 EnginceringCharges 0.00 0.06 0.00 0.00 0;00 1,419,52. (1,41S.521 00 "ZoningCharges 0.i]() 0,00 0.00 U,00 0.00 700.00 (700.00) 0.0(] Charges far Legal Fees 0.00 100 6:00 b.no, a 00 1.00.00 (1,6fi0,00) OXX) Invulment Admin Charge 16.67 0,00 16.67 O.UO .2MOU 14-126 55,74 72.13 Fine -;and Forfeits Fines I G(i.67 56,00 1 16:67 30,00 310UO.U0 822.50 1.17TS0 .41.13 :14iscellaneui=s: Interest Earnings 166.457 0.(10 166.61 001 2,000.00 1,716.62 221. 16 gh;83 Chad table GamblingCon tribuii 0.00 1,414,44 (1,4I3.44] 0.00 6.(11) i,414.44 0I414,4.4) 51.04E Miscellaneous .125,00 (1.699,75) 1,8.34,75 (1059.80). 1,500.00 (305.63) 14805.68 (2038). Imorancc Polic) Dividends 8,33 000 8.33 0.00 190.(10 0,00 100,00 Q[)U Facility Rental 2.73.00 0.06 275:00 o.0 3;306.06 3;265.88 34,12 98,97 to[al Revenues 38,739A-i 6,67738 32,062.14 17;24 464.813..00 272.63332 192;'?3+i:8H 58165 FXPEND€T1W,8 City Council Wages and Salaries 62a.CID 237.50. 397:50 36.40 7,500.Oq .3,827.50 1,672.50 31.03 Elnplo)verPald Insurance 47.83 257,99 (210.16) 539.35 314.00 257..99 316.01 .44.95, Adminsiration 125,00 .0.00 125.00 000 1,506.0o 0,00 1:50000 (),Of) Confi6rcticeRegistrations 000 57.93 (57,93) 0:00. 0.00 57793 (57.�)3) 0.00 Council Conlingency 833.33 0;00 833.33 0.00 10,600.00 0.00 I0,000.U4 .0,00 8f1312019 it It31 Am Git�n!'Gcin i.alre` GF_1+IERAL FUN❑ Sudgeted.Statement of Revenues and N,pen di[ures i'or Ilie .Shch M(in Ihs I Tiding July 3t, -Y019 OirrNin, CurrNImll tirr Mnth' ML1 )LT-D YT[? Buft;! Aclual Variance vi Complete: DAL40 A=Dll Variance a!econlok-I Elections operating Supplies 0,00 0.00 Q,oq 0.00 0..00 65,10 (65:10) UX Commctcd Services. ROO o:ob 6.06 0.00 0;00. 2A99,00 (2.490.00) 0:00 Administration 833,33 0:00 333,33 0.00 10,000:00 0,00 luou.00. 0.00 LegaLNOLic.6 8.33 0,00 8.33 0.00 10o,Uo 0.00 100.00 0,00 Repairs.&.Aiaint-.Gun tractual 45.83 ti3O(1. 45.83 0:00 550.00 2,417.05 (1,967Ai) 43+)A6 Fina.ntin I Administration Auditing Serviccs 1,400m 4,106,00 (3.100100) 410.00 12600OLOO 11,W.00 550:00 9542. FinancialServices 3,333.33 1,934:3o 499.03 78.61 28,006,00. 19,336.33 81663:67 69.06. Computer.services 166,67 0.00 166:67 0,00 2,000.00 1.554,55 44545 77,73 Legal Serviccs Prasecu[ian 4.M67 o.00 41&67 0.00 5;000.00 237,00 4,763,00 4'14 Lcgp1 2,791-67 3,20b.05 85.62. 9626 27,500-00 13i900.12 13,599.88 50,55 1_egai - Land lssucs 833.33 0.06. 833.33 0.00 10,000,00 7000 9;930,00 (1_70 CluklG ncmnl Governmw. Mges and Salaries 3,375.00 2,69I:00 2$11.00 8$,W 28,50U.U0 14.,355v 14,144:99 50,37 Temporary Employees a,60 503:15 ow.75) 0,00 0,00 737.75 (737.75) 0.(i0 WprkersCompensa[ion 29J7 0,00 29,17 0,00 350.00 490,42 (140.42) 140,12 EmployerPnidlnsuranbe 191,67 1,597.85 (1,416,1$) K79,55 2,180,00 52577 1.65423 24.12 l'ayrnll Taxes 0,06 0,00 O.oO 0.00 uo 50o,00 (500,00) 0.00 Oliice SwPlies 166.67 45.80 120-97 27,49 2,006.00 49S.96 001.16 24:9 Postage 116,67. 0_i10 116,67 0,00 1,4n0.00 220.4E 1,179:5(Y 15..7E Professional Services 250..00 6,00 25o.00 Q,OU 3,0066.0 0100 3,000.0o 0;o0 Administration 59,33 3190 25,43 56.40 700.OU 213.85 486:15 36.55 Misceilan6ous 8.33. 0.00 S,33. OM IQ9,90 342.52 (24232) 3412 Conference Rcelstra[ions 0.00 6SM2 (650.92). 0.00 0.00 4�4.92 (484.92) 0.00 Web Site 8333 0,00 8313. 0.00 1,000.00 395.83 604.11 39.59 Mileage. 12,50 0,00 1150 400 15.0:00. 0.00 1.5.0.00 0,00 CpmpwerScrvices 370.83 315.60 55,83 .94.94 4,450,00. 2,454,58 1,995;4? 55,16 Legal Notice Publication 83:33 33.M2 49.71 4014 1,000:00 201.71 798?9 20-17 NcIvslcticr/Public Relations 2W33 212.00 (3.67) .101.76 2.500.00 1.949 17 1.350,83 41.9.7 Gczerni.Liab.ility Insurance 291.67 0.00 ni_57 0.06 3.500,00 1,6.30,w 1,86(oo 40.86 Property lasum=, 0.00 U.00 0,00 (),Ot1 0.04 875-66 (975-00) 0,00 Veilicle IttSUrnlici 833 0.00 8.33 0,00 10000 37-5O 62.50 37..50 i'ubtic OlTicials Liabli0iy 12,50. 0,00 12.50 (1.OG im-oo 0.,00 15um 0,0() Recycling Col IN ion 791.67 675,36 1161:31. 85.31 9.500.00. 4,727-52 M72:48 49,76 Lcaguc of i4lN Citin (12.50 0,00 f'2,56 0.00 750.00 806.66 (56.6(j) 10755 RCLLG 16:67 O.Op W67 0.00 200.00 350 ()p (1.50.0.0) 175.00 Subscriptions 4:17 0,Oil 4.17 0,00 5000 0.00 woo 6:00 Phmning and Zoning Hofessional Scrvicis 4,17 O,00 4,17 0,00 50.00 0.00 50.00 0-00 l';ngincering 1.,666.67 4.746.45 (3,1208� ?57:79 20,000.00 24,478.07 (4,478:07.) 122.39 Administration .375.00 0,00 375.00 0.00 4,50000 0.00 4,500.00 0.00 Zoninta Admitaiatration 41,67 290.88 (_'49 2I) 698.11 soom 1,302.40 (802.40) 260-48 NPDES Administration 666,67 0:00 66667 0-00 S,noo.60 0..00 8,000.00. O,Oti Comp Plan Update 416.67 1,029:30 (612,63) ?d7103 S;Ooom.. 3, 05.15 .1,597.R5 69JO f1crilage Hall . OperatingSuppltes 33,33 53,40 (20,07) 160.20 400:U0 67 48 332.52. 16.V Pro fession alScnvfccs 333.33 0,00 333,33 0,00 4,000.00 0.00 4,000,00 000 Cotttrar[ 5crvice5 333,33. 848:48 (5i 5,15) 2M.54 4,000,00. 4,671.18 (671,18) 116.78 telephone 183.33 146 52 .36:81 .79-92 2,200.00 919.56 14280,44 4.1.90 PropertvInswance. 93.33 0,00 83.33 O'bo 1;00000 37&50 61-1,50 37.85 }I,.clrieService 410.67 46.7.35 (50.68) 11116 5,000.00 1,914-55 IN5,115 38,29. Gas Scrvicc 1.25.06 39.67 85.33 31.74 1:500,4o 647.15 853185. 43.14 WatcrlSma Utilities 47,92 -106.3£ (158.44) 430.66 575.00 43+31 140,69 75.53 Repairs 8e Maih( -.Contractual 250:00 0.00 25.0,0a 0.00 3,000.00 335.00 2,665M 11.17 Rep ris &: Alaint- UuiIding 416,67 (Wo 416.67 O.00 5,000.00 16,506.74 (1 1',50.634) 330.13 Police Reg nlarLaw 1-hl'otctwftt 6,051.67 5.26900 817,67 96150 73.100:0..0 36,883.00 36;21?:Uti 5046 Administration 25.00 0,00 15.60 0.00 3(10,UU 0,00 3.0.00 0,0C 9I73Q019'at 1173.1 AM City or(;ctn:Lake GENERAL FUND i3udgetCd.Stateinenl oiltevenues:nnd Expenditures Forzhe Seven Nlaitths Endin Iuly3l. 2419 urr Math Cn i th 'urr Mnj h 2019 jL Y rQ 1 UdgeI Actual Variance l.C;omnlete 1Zdvct Actual Var[nce '/ Curitp L[-. Fire Fire Service8 1.318.75 1,308,34 10A1 99,21 15.825:40 9,158.33 .6,666.67 57.87 Fire Marshall Service 500.00 498.33 1.67 99,67 61000 a0 3,488:31 1511,69 58.14. Animal Control Ahirnat Pcmova 1 33133 0,00 33.33 o 6o 400.OQ 0.00 400'bo 0.00 Animal Enforcement 16.67 0,00 16,67 0,00 266,00 0.00 300m O.UO Building lnpsccllan administration 1,214.68 U.00 1,21408 0,0 .0 14,569,60 6:00 Mj569.06 6,06 Building Inspecdjo s 1,300,00 1,72730 (227.30) 1 15.1 5. .18.000-00. 7?09.60 10,790.40 40-05 Building Seercta.ry 9.00 209.21 (209:21 ) 0.00 0,00 .771..45 (771.45.) .21.0.00) U:00 `Computer. Services 0100 Om 0.00 0,00 0.00 210.60 ( 0:00 Office Equip & FuMiAinp. 416.67 0.00 416.67 0.00 5,000,00 6.00 5.000,00 0.00 Roatl Maintenance Signs, Sign Repair Materials 25A 0.00 25,00 bm 300:60 .213:38 86.62 71.13 Engineering 666,67. 0.00 666.67 0.00 8.0DMCO 0,t]0 8,000,00 P.M. Engineering O'Ou 0S00 O,00 0.00 0.00 ?77.96 {277.96) 0,00 Sirect Lights 109,33 6224 46.09 57.45 1,300.00 244A0 1,OS m 1.mo ROW Maintenance 93,33. O:OU 33.33 O,UU. 11000,00 40,00 9G0.00 4:0.0 SUM Repairs 333,33 0:00 33133 0,00 .4,000,00 130.14 3;869.86 3 � Dues & Subscriplons 8:33 007 8:33 0.00 100,00 0,00 1010,00 O.U[} Ice unit Snow Removal Sale and Sand 7a0,00 000 750,00 0.00 9;0[iti:0(t I?,4U1.00 (3,40[.00) 137.79 Repairs &, Maim -.Contractual 208,33 0.00 208:33 0,00 2,500.00 0,00 2,500,00 0,00 Snow plowms 1,1.46,67 0,00 1,166.67 0.00 14,000-00 10,832,00 3.1t uo 77.37 Other Financ;pg.Uses dpem6ng.Trans lers OUT 4.187:50 0.00 4,18T50 0,00 5.0,350,0 0,00. 50,250.00 0.00 ,1-ota1.Expendi1um; 3Y,739.42_ 3003.80 6405.62= 92.1Q. 464,373.06 223,199,86 2.41.373:7U 49,08 Excess Rev Over (Under) Cxp $ 0.00 ($ 25,126.52) 75,126,52 OAO $ 0.00 5 49,I33.32 (49,133.32) (100 Brie+2019 at 1111 AM C;ily at"Gem Lake PARKS AND PIaiYGR:OU NDS FUND Budgeted S..latemenl.ofltevenues and Expgnditures For the Seven Months . End ing:July 3I. 2019 C—Ummmb On17111QU-Mllil 2019. YT❑ srdjq Actuai Varianc Complew 3ndaet Ac—tI. Varianea °fin Compig[r. IntCrea Earnings $ .39:58 S. 0.00. (39-53) 0.00 $ 475.00 5 117,63 .35,7.37 24,76 Total Rewmes 39.58. am (39jS) o:0o. 47S,00 1 I7.63 357.37 24.7Cr EXPE\C][7'1fHl 5 Engineering Fees ff: o O'oo 000 0,00 0.00 6.764:85 [6364.95) 0.60 Totn1.Gxpenditures 0.00 0.00 0.00 0.00 0.00 6,7641,85 (6.764.85) O..00 Cxcess:Rr:v.0vef(Uoder) FIN p $ 39.55 $ 0,00 i39..58 Q.Do S 473.00 (S 6.6,47.32)f 7,12222. (1,3.99:41 Y 81tM-D14 ai 1142 AM C av:ul'.Gern .Lake 2007 ❑EBB SMViCr FUND l3udgetcd Statetnunt.0FRevenucs atld Expenditures t•or the 5cxep Mowhs Ending July 31.2019. Corr Mnth C:urr M—ul Curr Mnth. 19 4 M y p Budge &c(uaj. Varihnce °/°/ Ca3itinletc j}�id=: Ac�k+a! V;iriancc % n inlcie Current Pro peny Tases S 6,499,08. 5 39,707..70 32,203,62 595.59. S 77;9V 00 S 39,707.70 39,?$ l,30 19:63 Delinquent 1'r6pcny.Taxcs 0,00 139.19 139.19 0.00 0.00 139,19 (F39.19) 0.00 Fiseal.Disparities 0.co 1.156.7.4 1,150,74 0,00 0,G0 1,150-74 (I.150374) OM Interest Eamings 97,50 0,00 p7,50) i1,00 1,170,00 262-00 908.00 22.39 Total Revcnu6 6,596,59 39997163 33,401:05 606.34 79,150.06 40.1h9,63 A09.37 50.86 E\P1,NWITURES Principal 5,416,67 0A (5A16,67) 0.60. 65;000M 65.000.06 0.00 Oulu lntiresl 1:235,fi7 7,137:56 :5;961,83 577.62 141829,CD 14,827,50 MU 100.00 Fiscal Agent Fees 45.83 G.Qo (45-83) ROD 550.00 575,00 (25.00} 104.55 Total Expend it 0 res 6,698:17 7:137.30 439.33 1Ut,:56 80,373M ROA015.0. (34.50) 1Ufi.03 F:xc6s Rev Over. {Under) Exp. S 101:.58 $ 32,860:l3 3?. 61..71 .(32,347:95)__E_5_1,219.00) (S 40,1.42,17) 38:923.87 3.293,10 811312019 at 11:34 AM City 61'Gem lake 2018 DEBT SERVICr FUND Budgeted S[alement of Revenues.and Expendiluro k'orihe SLvCp N1onIII 5'Ending hly �3i, 3019 Curr1vin111 C61 Hulb C: . th 2019 YTD- UD Bwdget Actlml Variance % (to mplete u�, AUuY Variancg. 9�oCq milc�e REVENUES Gurrcn PrapertyTares g 51.00 S. 272,86 331,8G 535.02 S 6.12.00 $ 837.06 (325M) 136,77 Fiscal Disparilics 00 SA I 8.11 0:Q0 imo 39.11 (31.11j obn Pena€lies 1� interest 0,00. 0.00 (".gio 0.00 0.00 (7.40) 740 0.0 CurrentSpecial.A.5sessme)its 4,5713) 0.0.0 (4,573-33) 0,0 54,S80:00 k)0 54,88HO 000 Interest EaminP 9.33 0.-00 (8.33) aw 160.00 (57,66). 157,66 (57,66) Tola1Revenues C632.67 280,97 .(4,351,70.). G.06 55,592-00 311.,11 54,78039. 1.46. EXPENDITURES Bond Interest 2,004,67 1 1,435M 9,420,33 569.92 24,056M 24,055.98 0.02 100.0 Fiscal Agent Fees. 83,33 0,00 (83.33) 9.00 1,00,00 675.60 335.00 07.50 Total Fxpeudinsrc.5. 2 088:00: 1 1.425,60 9,337.60 547:17 25.056.00 24,730W j2m)2 98.76 Excess Rev Over (Under) bcp S 2,544,67 $ 11,1 i4.03 (1303.70). (437:94) $ 30,536;00 (523,919-87) 54.435.87 (78.33) all W2019.a1 11.35 AM City of.Gem Lake IMPROVL-'Mf:NT FUND. aUdgeted Stateml ntof'Rcvenues and Expenditures ror the $even.Mon ths ) ndin; 3U1p.31, 3019 Cure Mnih Curr Math Curr Mmh ML9 YTb YTD Bud et Actual Variance 4g_cum letc Budget anal Varianc. ACam fete REVENUES Interest Eansings, 5 166.07 £ 0m (i66.67) 0,00 5 3.060,66s 993.68 1;006.32: 49.68 Transfcrsfro mOther. f"ndg A,187.50 O.OG.. (4,1$7.50) D.00 30,250.00 0,00 50,350.00 0:09. TOW ftevcnties: 4.354-17 0,00: (4.354.1:7) Q-00 52.250.00 993.68 5l 256..33 1,90 F.\PENDIT.URES Total•CxP61ditures 0:00 100 000 U.90 0,00. 0.00 0_00 0.Qu Excess Rev Over (Under) Exp $ 4354.17 $ 0A (4,354.17) 0.60 $ 5? 250,00 03,68 51.25632 1.941. 81 i 31201 B at 11,37 AM City :ot G na.l.akc sciitUNFMANftOnQ imPRO VEM EWT5 Budgmicd 5latement of Revenues :and ENpcnditureS For the Seven Alongts Fldiite July 31,.201.9 Curr M llh urr-trod lr r DU14 YM XJ.�f3_. Budget Actua yariarlc�. °io con; ]ele fludgel rr• lr1 ,11 Variariec 9U;gy>?p1cw RFVENUES Interest Earnings 4,17 3 0,00 (4,17) 0.00 S 5a.a0 S 307.,45 (257.,45) 614-90 "rota; Revchues 4,17 b:no 4.172 0.00 AM 307:45 (357.451 614A S\PEh�n1Tl1R�F,,S_ Eriginee rig 0.00 0.00 00 .0:04 6,00 3,M4.7.1 (3,914.71) 0.00 Total G pcnditures 0.[1[i om 0.00 6-00 0.00 3.9Wd 71 (3,1.1.4,711 0.(10 Excess Rev pier (Under) Fxp $ 4,17 3 0.00 (4,17) 0,00:$ 50:00 (5 3,607.26). 3657.36 (7.214:5 ) V,Jl=da9 al 1 a:39 AM City of Clem lake 11OFFMAN ROAD IMPROVEMENTS 13udgetzd statement 6rRevenue5 al1d Expenditures For the Seven Months Ending AiIy 3.1.2014 Curr hMnih C.urr Ninth Curr Mnth _^fit) VTI] Yro. Budge. ,&IUi1.( yjuiailcC % Complete now.Actual _`✓_f[I, ID-D . a—Cmat919 REVFNAIES Current.SpecialMsessmetits 5 3.333:33 5 20,306.34 16;973.01 609,t9 S 4o,boom S. 24,093.42 15M6.58 60?1 Delmq SPec.ial Assassmcr)B 0_00 57,26 S7.26. OM o,W 57,26 (57 20). 0.00. penalties & Interest 9.00 47.2,81 477.8f 6.0.6 0;00 64.3.8E (543,86) 0:00 Prepaid Special Assessments 0.00 i:699:75 1,699.75 .00 0.O0 43;8S2.74 (43,W-7.1) A fx) Interest Earnings (166.67j 0,00 166.67. 0,00 (2,OOO.00) (536-17) (1,463;93) 26.8I 'fOWReWDUes 3,166h7 22,536,.16 19.3E+9.44' 7H.67 38.000.00 68,101,11 .[3Q,iA1.11) k79?I. E�pF1D[TE1tE5 T6tal Expcndi[ures U0 0,00 0,00 100 0-00 0.00 0.00 G_00 Excess Rev Over (Under) Fxp $ 3.166:0 3 22,516:16 19,369.49 711.6.7 $..:19,60,00 5 68;101.I 1 (:30.161.111 179,21 8173I2019.a1 l 1.40;w City. of Gcm Lake. SEGVER EM-FRORISE: E'tmb 13udgeLed S.talement 6f.Revcnues:and:Etpelidituids For the Scven Months Ending Jul) 31, 2019 [3�¢ a ctuai Variance: '. . o.npl�ic Budert Ael al V-du?�c� °ioY? gkLE . REVENUE Local SAC 5 83,33 5 3,000.00 1.916:67 hfetro SAC 0-00 (12,060-75) (12,060,75) ResidentiOSe%wrRevcnties I,250.00 0,00 0,250,00) Cam mcrcial So1wr Revenues 2.083.33 O.f]0. (21083,33) Sex�r:Late:Ciiarges .125-06 0.00 (125:00) Contribution Revenue 0.00 1571 75.7-0.0 1.57,757.00 Glterest Eairtings 433,33 .0100 (433-33) Total Revenues .3,975,00 147,696.25 143,721..25 EXPENDITURES office Supplies 41:67 000 (41.67) Postage. 20.$3 0.00 (20-83) Auditing.Serviees 233133 t),DO (23333) Engineering 416.67 0.00 (41667) MCES Cliargas ? 297.92 2,297,86 (0-12) Locales. 1.25.,4.0 6.75 {118,25) Financlal Scr%riees 166:.67 0.00 {t66.67j Computer Services 41.67 0:ob (41.67) Repairs&NIaint-ColntactaaI 333,:33 0.00: (333,33) Dcpreriation 041,67 0.00 (.1,041.67) Sewer TelovlsrlFlushi ig 1,600,00 0.60 (1,0oo.00) Total Expenditures 5.718-75 2„ s04.55 (3,414 20) 2_,400.00 S 1.000:00 S 121250N.. (11.256.00) i,3?5.60 0:06 0,66 .849,25 (2;849,25) 0.00 4.00. 15;000:60 7,297.51 7,702. a9 48:05 0.00 25.000'oo 13,5$9.00 11.412,00 54.35 0;60 I,5moo (43.00) 1,543,00 (3.87) 0.00 0.00 1131487..00 (113;487,00) 0-00 0.00 5200.00 i,iOS588 4,094,12 21..27 3115.63 47,700.00__ 1 6,53d._6.4 _(102,834.64) 315:59 6:00 500.00 OM 5.00,00 o.06 0.00 250-00 U:oo 25U.Fi6 0.00 o'Oo. 2,800m 000 2,800-00 .0:00 0.00 5,00o'oo. 0I)o 5,000,00 0,00 9949 27,575100 18,013-20 9,55910 G5,33 5.40 1:504.00. 61 AS 1,438.63. 4,10. 0:0. 3,000:00. 0-00 2;000.00 0.00 O'oo 500,00 6100 500,60 0:0 000 4.000,o6. 0,00 4,000:00 0,00. 0.00 12.500.00 0,40 12.500.110 0.00 6,00 12,C o-UO 0-00 12;000_00. O:oo.. 40.30 68.625,00 18,076:05 50,548-35: 263.4 Excess.Rer Over (Under) lisp S 1,743.7Si 5 .145.391.70. 14713.5A5 (S,337.88) (S.20.935-00) S. 132,457,99 (153,383 99:) (633,01) 811312019'al.11.46 AM City ordcrn Lake WATER ENTERPRISE UND C udgtted Statement oFRcvcnues and F%.pendinrres For the Seven Momhs finding Jtity 31. 2019 Ct r M t Or Mm1z Cu fnth 2019 YTV YTb Audi dual Variance %CEjnplew Budge Actual Variance — °/0 Complcte REVENUES Water Meter $ 100,60 S. 4?7,56 .327,50 427,50 5. 1,200.00 1 I.567,50 (367;50) 130:63 L&al WAC 1,000.00. 3,0U9.00 ?.000.00 30000 12;U00- 0 16,3D0,00 (4,500700) 137,50 Res ide61ia[ WawRevell ues 500.[3U 0.00 (500,00) 0,40 6;006.00 1,097,69 4,902;31. 18.1-9 Contribution Revcnue 0.00 577.372,00 577,372,00 600 0.00 5.77,372,00 (577,372:60) 0.60. Interest Earnings 250 0,00 (2,50) 0,00 30.00 8-08 21 92 36.91 Total Revenues. 1,602.50 580,799.50 579,I97,00 36,24334 [0,230,00 596;545.27 (577,315,27y . 3,102.1.E E\P�YUITL;121::5 Watu Mew Supplies 0,00 0.00 (t.00 0.00 Q.00 502.77 (502.77.) 0.00 WatedSciaer Utilities 416 67 8:534.90 8,1 18.23 IU48.38 5.obo.60 141961.13 (9,967,13) 299.34 total. Expentliiures 416.67 8;534.90 8.T 18.23 2,048,38 � 5,000 00 15A69 90 _� IiA69.90] 309.40 Cx"ss Rcv Over (Linder).Exp S 1.185,83 S 572,364.60 571,078.77 4U58.43 5 Ia 230.00 3.58.1.075.37 (566;845.37) 4,tJR3.45 8! 9 w2019 at 117 48 W Ciry oMen i Lake INVESTMENT TRUST FUND Bi dieted 8latemcrn of RcvenOcs And ExpcndIwres Tor the 5even M nths Ending luly 3.1, 2019 Quz-L4ath Corr Mntn u r 4 2019 YTD =r Budac Aqm Variance °f _C amplCie Budeet &r ual. VI II Cgnt le e REVENUES interest F.arninp $ 0,00 071484 971.84 0,00 S MO. $ 971:8 4 (971-84) 0.110 Total Rcvenaes 0.00 971.84 97194 0.00 100 911.84 (01.841 0.00 8ll=19at 1L49Ara m to m v7 a vl .l .N :O. umi W O LO C N m W tD tc a.+ S is O .� 'rr1 m !- as rl m. n n c rR G O � 2 K .n o tin a ei N C't. N Vl Ili -z 0 .0 r v w a 1h S O' in v7 re v N v LO R V. V tc A oa to to ca r- a+ v to en in u] O O .-I n eLn o rn ri to f-1 Lq ri a -p O C7 T n m m a rri rn O [r rn ('.4 m fv N N N N � 'al n V co to Ln m rn rn m m n � v ra Go m c:oo � o mo E m m m t/1 M SV ~ N o +'.m ca m CO L7 N. 0 0) o co rn m m :� a' rri m N LD m .O m m w to o r' c p v �s Ln o a m a ry u m O V to 07 r4. 11, 'j� 'tp N V O C) r+ t. t9 m i � rNst N W. Q a W N 0 4 u m m ID r ., N r4 , m is 'N N rY L7 � yN L 1 w m rrl a l7 m ucn v- m a m a w a m ° LL-0. N a Ca. c: 7 el a C a 7 m C a 13 u 2 d i c tandmark of Gem Lake LLC Escrows As of: 7141/19 PUD Date Rerlept.0 fnvoice 4 Description Arrouni 9alance. 11/27/2317 523590 Escrow Payment 4,000.00 4,000-00 .11/2/2017. Planner Review (83.75) 3;916.2.5 12/11/2017 Planner Review (167;.50) 33 .4$.75 12/18/2017 Planner Review (U75) 3,665:00 12/22/2017 Planner Review {g3,75) 3:581.29 12/28/2017 Planner Review (83.751 3,497,50 11/3012017 342593 S.E.H. (2,59&.29) 9D1.Z1: 12/19/2017 344261 5,E.k {4,674.i5j (3,772:94) 1/2/2019 Planner Review (87MQ 13.859.941 1/23/21018 planner Review (304M) i4,164A4) 1/31/2018 345447 S:E.11 (4,696.281 {8,850.72) 03/20/18. Para Legal (232,5R1 j9093.22} ' Bl_Ilrid gkij,1411$ Apr-18 482438 9;n83:z2 0'00 5uhd'ivisEon Date Reciept9 InvGirc p Description Amount Balance 11/2712017 523590 Escrow Payment 994:i1D 5R4:p0 it/16/2017 48280: Kelly & Lemmons .(28.ob0 966.00 12/31/2017 48442 Kelly & Lemmons 1868.001 98.00 1/31/2018 48581 belly.& Lemmons (4406:50) =Z308:50) 2/.1/2018 planner (130.5D} (2,439.00) 2/2012018. Paralegal. [6x.001. f2,501.00j 2/27/2018 Planner (391.50) {2,892.50) 2/28/2018 Planner (43,501 (2,93G-66) 3/1/2018 Planner P.3.501 (2,979,5D) 3/2/2018 Para.LegaE (62.00j {3,04i,50) 03/201:38 Kelly & Lemmon5 {3,396:041 (6,437,50) 03/20/I8 Para legal {62.001 (6,499.50) 03/20/18 Planner (1,348.SOj 7 949-00 • Billed out 3/18/18 3/19/2018. Planner (87:00) 17,935:001 3/31/2018 48879 Kelly& Lemmons, (1,680.00) (9,625,00) 3/6/2019 Planner (g7,p01 {9;702.g0} 3/7/2018 Planner {217,50) 19;919:50J 3/6/2018 Para Legal (31.00) (9,950,50) 3/7/2018 Para Legal {62:00). (10,012,50) 3/21J2018 Building Official (38;29) (10,048:75; 3/26/2018 Bullding Official (36.25). (10,085:00) 3/21/2D18 BulIdIng Official (36,251 {10:121,25) 316/2018 Building Ofriclal 02r.30) (1fl,192,75) 4/6/2018 482438. 7;848,f70 (2,345:75) 4110/2018 912.277893 The Davey Tree Ca (198.001: (2;5a3,75y 4J1712018 346852 S.E.H. (2.6Z5.25) (5,169.00) .4/17/2018 .48879 Kelly & Lemmons 11,680.00) fts849.001 4/10/2018 Planner (65:25) 16,914:25i Billed out41.16118 5/10/2018 6,914:25 0,00 414/2018 Building Official 136-2.5} (16,25 1 415/2018 BulIdIng d(ficla1 136.25} (72.50) 4/1012018 Building Official 13(I:25). 108.75 4/10/2018 Planner (65:25) '37s 4:0 4/5/2018 Planner (43,501 2if 7,5D} 4/11/2019 Planner (43.501 2tLffl 4/1/184/30/18 49032 Xclly &Lemmons (2,811,00) 3 0(� 72T_W Bilied.out 5/7/.18. 5/30/2018. 48 24 46 3,072,00 0,00 5/31/2018 .349370 S,E,H. (1,740,26) rl 740:26 5J3112018. 49182 Kelly & Lemmeris {1,61L.00},350.26) Billed out.6113/18. 6/ 0/2018 49359 Kelly & Lemmons {Z24.061 03 75.4__.�6) Billed out:7/6/18 5131/2018 349370 S,EM. Hyvee overchar 152.54 5/15/2018 34863551.11. (3,281,SG) 67{�03.17�j 8/8/2018 351971 S.E.H. (2,318.46) 9 021.48 8/13/2018 363699 3,574..26. (5 44722] Billed ouL..8/14119 16/512m 482461 5,447,22 0-00 0.00 HYVEE As of 7/31/19 ZONING compLlANCE Date Reciept ## Invoice N Description Amount Balance 6/5/2018. 363549 Escrow. Payment 1,500.00 1;500.00 5/31/2018 49181 Kelly&lemmons (714.,00) 786.00 5/31/2018 349370 SI M. (a,222,71) (436.71) 5/31/2018 2018043015.83 PiannerTime (130,50.) {567:21} 6/30/2618 4935.7 Kelly &.Lemmons (294 00) (862.21) 7/33/2018 49519 Kelly & Lemmons (598.00) (1 459.21) 7/10/2018, 201907651638 Planner Time (304.50) (1,163.71) 7/10/2018 201807051618 P.era-Legal (52M) (1,825.71) .Billed out 8/7/18 10/5/2018 4924.59 1,825.11. (0A0j (0.00) (0,0a) (OM) ❑LW Properties (Donald Waldoch) As of 7131/15 ANNExATON COSTS Date Reciept !# Invoice. # Description . Amount Balance 8/14/2018 482452 Escrow Payment 11,000.00 1,000J]d 8114/2018 10577 City of Vadnais Heights (1;0(30.00} OM 5/31/2018 45181. Kelly:& Lemmons (196.00) (i96.00) 6/30/2018 49357 Kelly & Leirnmohs (378,00) (574.00) 7/31/2018 49519 Kelly & Lernmons (1,134.00). (1,708.00). 8Hled out 8/7/18 (1,708.00) (1,708, 00) (1, 76M.0) (1, 708.fl0} (1, 708m) (1,708,00) (.1, 708M) 0offman.Corner Costs To. Da to Asof7/31/19 Revenues 2013. 2014 2015 2m 2017 2018 2019 Total Grants 0:00 Special Assessments 65,938:30 39.,862.98 43,023.70 68,637.28 ,217,462.26 Other Payments. 0.00 City Funds 0M Bond Proceeds 0.00 Total Revenues 0:00 0100 0.00 65,988,30 39,862.98 430023.70. 68,637,28 217,462.26 Expenditures Phase 11 Work Engineering 8,73527 18,526.04. Lega 1 717D.00 Finance (WBT) Legal Notices Fiscal Fees Construction Othu 19,976:85 1,778.94 49,017.10 35M 1.225.00 .1,960.00 O.oO: 0:0D 0.00 D.00 o.00 Total Expenditures8,735.27 19,226,01 20,011.95 3,003.94 a...00 0.00 0.00 50,977:10 Water Extension Costs Engineering 121,266,56 50,696.06 171,962,61 Legal 8,330,00 2,345.09 10;675.00 Appraisal 17,350.00 17,350.00 Finance (WBT) 652.50 652.50 Legal Notices 813.15 813.15 Fiscal Fees 0.00 Interest Expense 5,ED24.18. 2,10%81 2,75.9.34 536.17 10,429,50 Construction. 270,947.31 270, 947.31 Other 0.00 Total Expenditures 0.00 .0.00 148,412.21 329,012.55 2,109.91 2,759.34 53.6.17 4.8..2,830.08 Total Costs 8,735.2.7. 19,226.04 168,424.06 332,016.49 2,109,81 2,759,34 536,17 533,807.18. Revenue over Expenditures: (8,735.27) (:19,226.04) (168,424.06) (266,078.19} 37,753.17 40,264.36 69,101,11 (316,344.92) Net Costs (8,735.27) (27,981,31) (1-96,385.87) (462,46156) (424,710439= (364,446.03.) (316,344A2) (316.344.92) Scheunema.n Road Improvements As of 7/31/19 Revenues 2017 2018 2019 Total Grants 6,00 Special Assessments 0.00 Interest Earnings 173.96 307.45. 481.41. Other Payments. 0.00 City Funds. 0;00 Bond Proceeds 675,227.15 679,22715 Total Revenues 0.00 679,401.11. 3.07.45 679,708.56 Expenditures ProJect Casts En&eer.ing Legal Appraisal Tree Work Finance (W6T) Legal Notices Fiscal Fees Interest Expense Construction ❑ther 15,953.76. 86,580.07 3,3.14.71 106,448.54 0.00 0.00 3,9.00:00 SM0.00 81900.00 198.00 1.98.60 0.00 L016:62 11016,62 52;762,00 52,762.00 0:00 450,076,99 45010.76.99 0.00 Total Expenditures 19,853.76 595;633.5$ 3,914.7.1. 619,402.1:5 Revenue aver Expenditures Net Costs (19,853.76) 83,767.4:3. (3,607.26) 6p,306,41 {191853,76. 63,913.67 60,306.41 60,3.0.6.41 County Road E.SidewaIk (Phase 1J. As of 7/31/19 Revenues 2018 :2019 2020 Total Grants 0.00 Special Assessments 0.60 Interest:Earnings MO Other Payments 0.00. City Funds o.0b Bond Proceeds 0,00 Total Revenues 0.00 6.00 0.00 UO Expenditures Project Costs Engineering. Legal Appraisal Tree Work Finance (WST) Legal Notices Fiscal Fees Interest Expense Construction Oher Total Expenditures Revenue over Expenditures. 8;503.63 6,764.,85 784,42 8,503.63 6,764.85 (8,503..63j (6,764:85) 15, 05 2.90 .0.00 0.00 0.00 0.00 0.00 0.00 0.00 000 0,00 784:42 16,052.90 (784;42} (16,052.90) Net Costs (8;503:53) (151268.48) (16;052.90) (16;052.90) County Road E Sidewalk (Phase 2) As of 7/31/19 Revenues 2018.2019 2020 Total Grants 0.00 Special Assessments 0.00 Interest Earnings. 0,00 Other Payments 0, 0 City Funds 0.00 Bond Proceeds 0.00 Total Revenues 0.00 0.00 0,00 0.00 Expenditures Project Costs Engineering 0.00 Lega 1 0.00 Appraisal 0.00 Tree Work 0.00 Finance (WBT) 0.00 Legal Notices 0.00 Fiscal Fees b.00 interest Expense 0.00 Construction 0100 Other 0.00 Total Expenditures 0.00 0..00 0.00 0.00 Revenue over Expenditures Net Costs 0.00 G.00 0.00 0.00 0.00 0.00 0.00 0.00 MEMORANDUM Date:. June 26, 20.19 To: Mayor and City Council From: Tom Kelly, Treasurer Re: First Quarter 2019 Financial Report Better late than never, so mere is the first quarterfinancial report. The City's audit for 2018 is also delayed by the auditors for some unexplained reason but.should be presented in July:and the City was provided an extension to complete the audit by the State Auditor. With that said the City's revenues are lower than normal for the first quarter and expenditures are where they should be at this point in time, The key to the. City's finances are that even trough we are 25% through the year, revenues and expenditures don't flow evenly though the year. There are some one time expenditures which .are spent at the beginning of the year and expenditures for snow plowing. activities which are spent during the first and fourth quarters of the year which makes the City look like it may over spend. its budget but over the course of the year will actually be in line with budgeted amounts:: Likewise on the revenue side the major revenue source is property taxes and special assessments, which are received in July and December. Also sewer billing revenues are only received once a quarter. Below is a chart comparing budget to actual revenue and expenditures for the. years 20.18 and 2019. Revenues 2018 2018 °/ 2019 2019 % Budget. Actual Received Budget Actual Received General Fund 13,498.74 34,614.74 256.43% 19,946.25 .130608.93 68;23% Special Revenue.Fds 86.25 O.oa cicm 119.75 0.00 0:00% Debt Service Funds 19,123.50 1,622,21 8:48% 33,687.75 587.80 1.74%. Capital Project Funds 15,892.50 342.30 2;15% 22;575.00 37,266.1:2 165.08% Enterprise Funds 14,274.25 11,105,36 77;80% 16,732,50 25,719.70 153,71% Total 62,875.24 47,684.61. 75.84% 93,060.25 7.7,182.55 82.94% Expenditures 2018 2018 0 2019 2019 % Budget Actual Spent Budget Actual Spent General Fund 105,811.74. 71;360:71. 67.44% 116,218.26. 66,040.60 56;82% Special Revenue Fds 0.00. 6.00 O'DWI/. 00o 5,016.04. debt Service Funds 19,263.75 68,515.00 355.6790 26,358.50 86,370.98 327,68% Capital Project Funds o.bo 39,15433 0.00% 0.00 2,6.09.81 0.00% Enterprise. Funds 17,213.75 6,890.2.6 40M%i .18;406:25 10,158.16 55:19% Total 142,289.24 185,920.30 130.66%. 160, 983.01 170;189.59. 105.72% It should be noted that the budget amounts are for:one quarter of the fiscal year and the actual is. year to date actual revenues collected or funds spent. The rest af.the report will detail the. revenues and expenditures of each of six fund types. GENEARL FUND: For the. first quarter; revenues are near budget projections and expenditures are below budget,, which is show in.future charts.. However the.chart on the following page shows how revenues are below expenditures levels for the: first quarter which is typical until the City receives its first half property tax payment in .July..Also one. can see how the City depends on reserves (cash balances) until that tax payment is.received from the chart below. Comparision of Revenues, Expenditures, & Cash Balances �rxa.coa.arr "�, .50,orr-J.oa 4 2(,)0,i)0o,C)0 Re. vc.iEuk s a �o,��oa:nr3 �eN Exr�on !it sires 1.00,ccx)7 00 0-00 � �?J� .fit . �.•'�. � ��}� �.� �`1 ,Q �ti7�' c . ems. [� Z . For the year, the City has received 2,93% of tine budgeted revenue through the end of the first quarter -which is behind last.year at this time, Building permit revenue is higher from :$3.,320. 15 in 2018 to $5,236.70 in 2019. Generally, as the weather warms up so does .permit activity resulting in increases in those revenue sources., Last year the City had received $16,931.22 for Fire Marshall inspections and payments for the Villa of Gem Lake during the first quarter. The City hasn't received these two revenues in 2019, The City has also received. it one-time revenue for the SCORE Grant of $1,035 in 2018, which is yet to be recorded for 2019. The chart on the following page compares budget to. actual revenues for the. last three years, For this chart the monthly revenues are 11121h of the total revenue budget with the exception of property taxes which are.included in the July and December budget numbers only. One ban see that revenues. are down compared to previous year for the. reasons noted above. The revenues will be. adjusted to include $11,300 for various licenses and $7,912 of sheriff east adjustments both of which were received at the beginning of April. Revenue. Comparlsion 2[�i,4i7E1 �'IC 1tiC1 (li�,�.�lir •� � ai ID 2017 Fsk,_:k;ot A �i 20i I .,kjAI lili � BL�cI{;t�r, � 1C1] £3 A�:1Ert€I Actual expenditures for the quarter are below the 2019 budget and the 2018.budget and actual. amounts as shown in the charts below: 2018 2018 90: 2019 2019 % Bridget Actual Spent Budget Actual Spent General Government. 61,549.24 37,669.92 55.77%. 60,251.25. 39,941:.43 66,28°% Public5afety 24;187150 2.1,665..16 89..57% 33;348.50 23,840.51 71:49'% Public Works 14,075.00 12,025.63. 85..44% 22,612,50 2,258.66 9.99% Total 105,811.74. 71;360.71 67.44% 116,218.25 66,W4 66 56.M/. Expendltu.re Comparision ri L�.{?tttll�. BLS 50,i1ik'7.UG a &� ' 3'• 25:1,[ CO 03 rx i;17 f e um .; 2 01 9 Ak a 1: & If expenditures were spent evenly throughout the year the City should have spent 25% of its budget, however the City has only spent 16.86% of it's 2019 budget so far. There is no activity over 25% spent of their budgets after the 1 St quarter, .but with the weather during. the. first. quarter, the public works budget by Year-end may be over spent.depending on November and December need for plowing and sanding. The City has already spent 60.18% of its sanding budget and 58.48% of the snow plow budget. The. good news is that the general government and public safety are under their budgets through the first quarter as shown in the chart below. However the hiring of the two interns to scan City records for the summer was hot included in the 2019 budget and wilI push the general government activity near or past its 2019 budget. Also as the summer months progress street maintenance expenditures will replace snow rernoval, which is generally less costly. Expenditures by Department ,Soxx)o cat; 7U,0oa..rXi va 2oi g Btrtif et 2C]].8 FEr�tii��[ 2�1nl3«z}�vE ;+ �.].19A(tvii Overall the General Fund appears to be in good shape through the first.quarter of the year; If revenues and expenditures follow previous year collections and expenditure patters revenues should finish the year near budget amounts while expenditures. may finish above budgeted amounts. Staff will. monitor revenues and expenditures through the summer months to. see if revenues will still exceed expenditures by year-end or if the City will: need to use some of their reserves to pay 2019 expenditures.. SPECIAL REVENUE FUNDS The City's only Special Revenue Fund is the Parks and Playgrounds Fund, which has had no revenue activity through.the first quarter and spent $5,010.04 on designing and constructing a sidewalk/trail along County Road E. DEBT SERVICE FUNDS On February 151 the City paid its 2019 debt obligations of $65,000.00 in principal and $21.,370.98 of interest, The City now has $1,250,000.00 in outstanding debt. The next scheduled debt payment is the interest only payment.of $1.8,562.50.due August 15r. Funding comes from property taxes, which. the City received a small payment of $587.81D of property taxes, which were paid late that the City received in January. The City will receive with the first half 20.19 property tax settlement in July. CAPITAL PROJECT FUNDS Revenues which have been received in the first quarter are from a special assessment prepayment (someone paid off the balance of their assessments) and delinquent special assessments received in January. The City will receive additional special assessment collections with the first half 2019 property tax settlement in July, which should bring these: revenues closer or past budget amounts. The expenditures are engineering expenditures for the water, sanitarysewer extension and road reconstruction project in the business district: ENTERPRISE FUNDS The City's Enterprise. Funds. include the. Sewer and Water Enterprise Funds. Revenues for the first quarter are above last year revenues and are justover 38.43% of budgeted revenues. Revenues totaled. $25.719.70 for the first.quarter of 2019 compared to $11,105, 36 last year, but 2019 has $14,9.40,00 in SAC and WAC units paid. compared to $3,485 in SAC units in 2018. Expenses for the year are also above last year's expenses and are just over 13.80% of budgeted expenditures. Keeping: in mind that the expense budget for the Sewer and Water Enterprise Funds includes depreciation, which is not recorded until year-end. The main expense is the. M.C.E.S. charges for sanitary sewer treatment. The City has a budget of $27,575..00: for these charges and has paid 23,67% or $6,526.20 for this line item. Overall the Sanitary Sewer and Water Funds should finish the year with revenues :slightly above budget and expenses close to budgeted amounts. If'this happens the Sewer Enterprise. Fund will operated at a lass of about $20,925.00, which suggests the need for a rate adjustment. The. Water Fund appears the rates are okay for now. CASH AND INVESTMENTS Finally, the City had $569.,876,34 invested as of March 315L This compares to $3631.08.44 invested last year at this time. The increase in investments is due to the City collecting special assessments on the water project during 2018. and. the issuing of bands instead of using reserves to fund the street. project: The investments had an average.interest rate of 1.1m compared.to 1.15% last year. The chart on the following page shows the City's.invested funds for the last three years, $ Invested 8(A7,[7U�.OU. I� IC.II �i 600,0.06,00 400 000,00 is 2.017 200;OOOLO 2019 The other factor and equally important as funds invested is the City's. cash in the bank. These are the funds the City uses to pay its bills each month. Since the City receives the majority of its money in. July and. December from tax settlements, it's not unusual for the City to have a large amount of cash available in those months with the funds being drawn down in the proceeding months, depending on expenditures and other revenues collect the City may draw on its investments to help meet its cash needs. The chart below demonstrates the cash flow for the City. Cash Balances wxo'no 'm 6W.000:CIC: sw o;.]Ci:Oc 4(XD,O(.Vf 0C iJ-L3 1011 2018 CONCLUSION The City had a typical first quarter of the year financially. Through the first quarter it appears. revenues should finish the year above budgeted amounts for. most revenue sources, whiife expenditures may end near or slightly below budgeted amounts;. with the exception of expenditures related to snow removal. The City has sufficient cash and investments to meet its obligations until the City receives its first tax settlement in July, however investment earnings remains low. Therefore, it would appear the City is in good financial shape for 2019.