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HomeMy WebLinkAbout2018 01-16 CC PACKETCity of Gem Lake, MN City Council Meeting .i anuary .16, 20.18 Call To Order of City Council Meeting — By Mayor Uzpen at 7: P.M. Call of Roil Uzpen Artig=Swomley Lindner Kuny Others in Attendance: Sign-up Sheet Approval. of City Council Minutes and Agenda ■ City Council Agenda for this meeting (Accept Agenda) Minutes of the City Council. Meeting for December Committee Reports r None Old Business v News Letter Ideas Public Hearing ■ Feasibility Report/Scheuneman Rd Project ( follow guidelines. for public hearings) Resolution to approve the projec..t and move forward in. design New Business ■ William Short has requested to be on the agenda e Resolution.2015— 0I Appointments for 2018 • Liquor License Approval for 2018 o Black Sea Restaurant, 1581 E. Co. Rd. E, On sale o County Lounge, 3590 Hoffman Road, on safe and off sale, 2;a0 a.m. closing, Sunday, Charitable Gambling and Tobacco o Gem Lake Hills Golf Course, Onsale, Sunday • Claims for January, 2.018 • Monthly Financial Reports • Jan 23ra Informational Meeting questions • Discussion to consolidate with White Bear Lake • Presentations from the public, 2 minutes maximum presentation • Qpen.Items for the Council Members: to bring up. Future Council Meetings ■ Workshop Meeting February canceled. Next City Council Meeting, February 20, at 7:00 P.M. - Adjournment 0 The meeting adjourned at City of Gem Lake City Council Meet! ng-Ja.nuary.16, 2018 Meeting Minutes Mayor.Uipen called the mieeting to order at 7:00 p.m. Councifinembers.Artig-Swomley, Linder and Kuny were present. Others in attendance; City Engineer J.pstin.Gese, S.E.H., Greg Anderson, S.E.H., City Attorney Patrick Kelly, Pauliha Barcenas, Jennifer and JasminO- Barrett, Janee n Beroon, Tom Bolfing; Rick Bosak, Kenna.Bunde, Len Cacioppo, Pete Cremin; Lylah Dixon, Kathi.Dona.hue, Mica DuBois, Andrew Eastman, Paul Emeott, Mike Greenbaum, Mari Gutierrez, Isabel and W .indy Her, Sylvia Hutt, Audrey Kirschling, Gordon Kordosky,. Yajaira. Lunsigror, Jack M.ayero.n, Dan Nevi, Rich'Nordstrom, Daniel asterkarrip, Vanesa Perez,. Roberta Pienkta, Kathy Rafferty, Jackson, Rush, Callus C. Serero and Eva Sharot. January 1fi, z018; Agenda A motion was made by Councilmember Lindner, seconded. by Co.uncilmernber Artig-Swomley to approve:. the agenda for January 16, 2018, motion passed. Agenda approved. Minutes Councilmember Artig-Swomley made a motion, seconded by Councilmember Lindner to approve the minutes for December 19,.2017, motion passed. Minutes approved. Committee Re orts No Planning Commission meeting took place in January, Newsletter Transition to White Bear Police, Mayor year in review, meeting guidelines; appeal for volunteers ❑n planning commission and city council, new art galleryin the business district, issue out early next week,. comp plan and new. business follow up, New Business Feasi bi lity Re artScheuneman Road business district Project—Gre Anderson S.E.H. Mr, Anderson gave an overview of the Scheuneman Road project. A motion ryas made by Councilmember Artig-Swomley, seconded.by Councilmember Lindner to open the public. hearing. Motion passed, the public hearing was opened at 7:2.0 p.m. Daniel ❑Sterkarnp,.Summit Mini Storage,. $850,000 cost of the project, how many parcels will share the cost of the project? Mr. Anderson —10 parcels. Mike Greenbaum; NewTrax, inquired about thie.length of the assessment, stated New Trax property lines have a discrepancy, are smaller than what is stated. Mr. Anderson will follow up onthe discrepancy. Mr. Greenbaum stated he didn't have an objection to the project but needed to know numbers before, $250,000 is a significant number for a non-profit. G & A Colortech: How long will the project be? Mr. Anderson, 3 _ 4. months, access would be provided for during the construction period. G & A Colortech: Would the street.be closed? Mr. Anderson: The street would be closed for a periods of times; curbs will have to be done in pieces which will take more time.. A motion was made by Councilmember Lindner, seconded.by Cauncilmember Artig-Swomley to close the public hearing. Motion passed, public hearing was. closed at 7:30 p.m. Council briefly discussed the project. Project will help with storm water, will use existing gravel, new curbs will be done in. pieces, project will take longer City..of Gem Lake City Council Meeting minutes, January 16,.2018 Page 1 because of that, will help better define driveway and edges for snow plow, road will be have a 20 year • life; currently a 9 ton weight limit and will continue..A motion was made by Couricilmerriber Lindner, seconded by Co.uncilmember Artig-Swomley to accept the feasibility report, resolution and move: forward on the project. Voice vote taken, all yes. 4-0. Passes.. William Short — City Clerk Mr..Short has served as the. city clerk for Gem Lake since 20a7. He provided an overview of the statutory duties of the city clerk. In the last couple.of years his involvement has decreased, in 2037, 12.,5 hours were spent on city clerk duties for Gem Lake. He explained that this small amount of involvement is not consistent with the statutory role. Mr. Short offered the council three suggestions in regard to.the.cityclerk position: The Co.uncil.decided.to continue discussion at the February, 20.18, City Council meeting. 2018-01 Appointment for 2018 A motion was made by Councilmember Lindner, seconded by Councilmember Artig-Swomley to approve the. 2018 appointments a.nd leave the city .clerk position blank. to be discussed at the February City Council meeting. Motion passed. 2018 Appointments approved. Liauor License Approval for 2018 A motion was made by Councilmember Lindner, seconded by Councilmember Artig-Swomley to approve the liquor license far Black Sea Restaurant; motion approved. A motion was' made by CounciImember Lindner, seconded by Councilmember Artig-Swomley to approve the Iiquor,.on sale, Sunday, charitable gambling and tobacco for the Country Lounge. Motion passed. A motion was made•by Counciime.rnber Linder; seconded by Councilmember Artig-5wornle.y to approve the.. liquor license for Gem Lake -Go If Course, motion passed. Claims for the month of January, 2018. A motion was made by Councilmernber Lindner, seconded: by CounciImernber Artig-Swomley to approve the claims for January, 2018: Motion passed. ClaIrn5 approved. Monthly.Financial Reports Approved. January 23, Information meeting There will be an informational. meeting on January 23, 2018, 6.30 p.m., 4200 Otter Lake.Road, on the Villas at Gern Lake. Meeting will be in the same format as a workshop. Discussion to Consolidate with White Bear Lake No interest at this time, council decided to do..a survey later this summer. A motion was made by Councilmember Lindner, seconded by Councilmember Ardg-Swomley to drop the matter for now, motion passes. Presentations from the Public Tom Bofling read a letter from Carol Schacht regarding:co.nsolidation, City of Gen! Lake City Council Meeting minutes, January 10, 2018 Page 2 Open Items for the_Counc€Irnernbers CouncilmemberArtig-SwomIey received a phone call from the suburban cable c.hann.eI to be interviewed. The interview is o.pen to any .councilmemhers who wish to participate. Next. Meetings February 12, Workshop cancelled, Next City Council meeting,:Tuesday, February 20; 20181 7:O0 p.m: Adiournment Being there no further business,. following.a motion %by Co.uncilmernb& Lindner, seconded. by Councilmern b:erArtig-Swornley, the meeting adjourned at.8:27 p.m. Respectfully submitted: Gloria Tessier. City of Gem Lake City Council Meeting minutes; January 15; 2018 Page 3 City of Gem Lake, MN Resolution.No.2D18 - 01 January 16,.2018 A RESOLUTION APPOINTING INDIVIDUALS AND FIRMS TO PERFORM THE FUNCTIONS NECESSARY FOR SUPPORTING THE GOVERNING BODY OF THE CITY OF GEM LAKE, R.AMSEY COUNTY, MINNESOTA, WHEREAS, the individuals, municipalities and or companies identified have agreed to serve in the appointed positions identified for the period 01 January 2018 to 31 .December 2018 or until replaced by another in an updated resolution. Appointed City Officials and other appointed companies to represent the City, Per Statue these positions/businesses are required. Back-up Mayor: Gretchen Artig-Swomley City Clerk: TSD City Treasurer: Thomas. Kelly WBT Data Practices Responsible Authority: Thomas. Kelly Official City Depository (Sank) Premier Bank Official City Publication (for public notices) White Bear Press City Committees. or Commissions Other City Positions City Prosecuting Attorney: Attorney Robb Olsen City Auditor. CliftonLarsonAllen City Emergency Services Director: James Lindner City Engineers: Short Elliot Henderson (SEH) City Code Enforcement Officer - Michael Johnson WBT City Attorney: Kelly & Lemmons P.A. City Planner: WBT City Accountant: WBT Zoning.Admiriistrator: Robert Uzpen Heating and Air Conditioning: Corporate Mechanical Health and Services Representative: Doctor Kimberly .Anderson-Uzpen City Inspectors Chief Building Official m Michael Johnson WBT Building Inspector Michael Johnson WBT Plumbing Inspector - Michael Johnson WBT ISTSISewer Inspector — New Systems — Michael Johnson WBT ISTS Inspector - Annual inspections -- Brian Hurnpal Mechanical/HVAC Inspector — Michael Johnson WBT Electrical Inspector --- James Manteufel — Summit. Inspections Weed Inspector -- Robert Uzpen Assistant Weed Inspector — James Lindner Contractors for City services Sewer Inspection/Maintenance Contractor = WBT Law Enforcement Contractor — White Bear'Lake Police Department Fire; Fire Marshall, Paramedic Contractor — City of White Bear. Lake Fire .Dept. Animal Control Contractor --- White Bear Lake. Police Department City Public Works Coordinator WBT IT and VIOP telephone. coordinator —City of Roseville City Representatives to outside groups and organizations Ramsey County League of Local. Government Reps Primary.: Faith Kuny Alternate: Robert.Uzpen. VLAWMD. Board of Directors member — Primary: James Lindner VLAW1VMn Technical Commissioner _ Gloria Tessier INDEX WBT: White Bear Township The motion for the :adoption. of the foregoing resolution was proposed by Council member XXXX and was duly seconded by Council. member XXXXX and upon vote being taken thereon the resolution passed with a vote of XX votes in. favor of the resolution and XX against. Whereupon said resolution was declared duly passed and adopted by the City Council of the City of Gem. Lake,. on January 16th, 2018. ATTEST: Robert Uzpen, Mayor William F. Short, City Clerk Building'a Better world for All of Us' January'11, 2018 Honorable.Mayer and City Council City of Gem Lake 4200 Otter Lake Rd. Gem Lake, MN 5511.0-3763 Dear Mayor and Council: RE: City of Gem Lake Scheuneman Road improvements 5EH No. GEMLK 143869 14.00 This letter supplements the Scheuneman Road Reconstruction Feasibility Report dated November 15, 2017 and accepted by the City Council on Tuesday, November 21, 2017 -at their regular meeting. This letter provides additional costs and` riforrnat on concerning the water main extension only and also provides the results of the appraised work by Real Estate Appraisal and Advisors to identify the estimated benefit of the. reconstruction project to the benefitting properties. WATER EXTEN&ON ONLY OPTION The extension of water main in Scheuneman Road from its .current location, approximately 400 feet north of County Road .E, .to the: north end of Scheuneman Road .at Hwy 61 is estimated to cost $305,000. The. new water main would be installed in the. west side of Scheuneman Road with hydrants spaced for fire. protection and water services stubbed to each unserved lot. The west half of the Scheuneman Road pavement would be replaced along with patches:of the entire width of Scheuneman where water service lines are stubbed to parcels along..the east side of Scheuneman. .Assessing 1.00% of the water main extension only. costs over the parcels benefitting from the extension of municipal water results in a per square foot assessment of $0.58. With this option.5cneuneman Road would remain a rural section road without curb and: gutter. The existing pavement on the east half (north bound lane) would remain as is with the water main extension only option. APPRAISAL. RESULTS: The City engaged Real Estate Appraisal & Advisors to complete an appraisal report of the proposed special. assessments in the Feasibility Report in December. Their report was dated. January 8, 2018 and. sent to the City on January 10. The appraisal report found that .the average value of commercial: property in this area with municipal sewer and water service to be $7-$12 per square foot.. Commercial properties with municipal sewer and a private well to be $1-$3 per square foot less. As part of the 2009 Scheuneman Road improvements, the City assessed five parcels in the current project limits for street improvements at that time. Those parcels have been excluded from street assessments for the proposed improvements. The proposed special assessments to reconstruct Scheuneman Road as defined in the feasibility report are. summarized below with two assessment. options for the City to consider. Option 1 has the City covering the street assessments for the five lots assessed in.2009, a cost of $100,815. engineers. I Architects I Planners I Sclentlsts Short Elliott.HBndrlckson Inc., 3535 Vadeals Center Drive,. St Paul, MN 56110-51.86 SEH is.100% employee -owned I sehlno,com 1 651,490,2000 1 .800,3251055 1 888.908:8166 fax City of Gem Lake January 11. 2018 Page 2 OPTION 1- CITY COVERS $100,816 IN STREET ASSESSMENT NAME ADDRESS .Parcel Size SF Street Assessment Water Main Assessment Proposed Total Assessment Assessment. sr SF C A N bo Auto Services LLC 3636 Scheuneman Rd 1$731 $5 836.27 $5 835.27 $0.31 Mager Real Estate LLG 3642 Scheuneman Rd 16,988 $5 293.36 $5 293.36. $0.31. Ran . dy Thomas Vonleuthardt 3660 Scheuneman Rd 16,563 $5j 157.64 $5 157.64 $0.31 Martz Enterprises LLC 0 Scheuneman Rd 33106 $42 280.42 $16 315:27 $62 595.69 $1.59 Martz Ente rises LLC. 3698 Scheuneman Rd 51,401 $56 219.02 .$16 015.82 $7.2 234.84. $1.41 . Daniel G. 0sterkarnp 3716 Scheuneman Rd. 60,984 $56 219.02 $19,001.82 $75 220:84 $1:23 Richard & Helen Lindholm 3734 Scheunemen Rd. 70132 $55,764,40 $21 852.10 $77 606.50 1.11 Ga Nelson Properties 9800 Frighway 61 74 488 $7 433.92 $23 209.37 $.30 643.29 $0.41 Barnett Properties 3610 Hwy 61 224,770 $107 791.84 $107 791.84 $0.48 AMC Jeep -Renault of WB. Inc. 3700 Hwy 61 181.645 $190 726.61 $58 598.28 $247.324.79 $1.36: Option .2 spreads the entire cost of the street.assessments over the seven parcels. receiving a street assessment for these improvements. OPTION 2 -100% PROJECT COST ASSESSED NAME ADDRESS Parcel Size SF Street Assessment . Water Main Assessment. Proposed Total Assessment Assessment per SF C AN Do Auto Services LLC 3836 Scheuneman Rd 18 731 $5 886.27 $5 838:27 $0.31 Ma er Real.Estate LLC 3642 Scheuneman Rd 46,988 $5 203.36 $5,293.36 $031 RandyThomas Vonleuthardt 3660 Scheuneman Rd 16,553. $5 157.64 $5157.e4 $0.31 Martz Enterprises.t_LC 0 Scheuneman Rd 33105 50 534.12 $10 315.27 $60 849.39 $1,84 Martz. Enterprises LLC 3698 Scheunaman Rd. 61,401 $07 193.72 $16 015.82 $83 209:54 $1.62 .Daniel G. Osteftrnp 3716.Schouneman Rd. 80 984 $67. 193.72 $19.001.82 $86;195:64 $1.41 Richard & Helen Lindholm 3734 Scheuneman Rd. 70;132 $66 638.40 $2.7 852.10 $88 490.50 $1.26 Gary Nelson Properties 3800 Hinhway 61 74,488 8 885.12 $23 209.37 $32 094.49 $0.43 Barnett Properties 3610 Hwy 61 224 770 $128 634:24 $128 834,24 $0.57 AMC Jeep Renault of VVB Inc. 3700 HM 61 181 645 $M 958.86 $56 598.28 $284 557..14 $1.57 The proposed assessments of $0.31 - $1.84 per square foot are.less than the. anticipated value increase in the property after the improvements. The City should direct staff on which assessment option to use should the project move forward. After taking public comment at the Improvement Hearing, the council can choose to move ahead with the improvements, which would require. the preparation of the construction plans and specifcations. Sincerely, Greg Anderson, PE Projeot Manager ah c;. ,]uetin .Gese; SEH S.In) Mgamlk1i438Ml gen1174-oDn cs riauneman rd water main s)d 1V 2018.01 11.&Cx CITY OF GEM LAKE. RESOLUTION NO. 2018 - 02 RESOLUTION ACCEPTING THE FEASIBILITY REPORT AND ORDER THE IMPROVEMENTS TO THE PROJECT. WHEREAS; the City Council of Gem Lake. ACCEPTS AND APPROVES the Water Feasibility Study and orders the improvements to the: project.. The motion for the adoption of the foregoing Resolution was offered by Councilor and was .supported -by Councilor and was declared adopted basedu.pon the following vote: NAME UZPEN LINDNER 0W :ARTIG- SWOMLEY Vote Attest I, William Short the. duly:qualifi.ed City Cleric far the City ofGern Lake,.County of Ramsey, State of Minnesota, do hereby certify. that the foregoing Resolution is a true and accurate representation of action taken by the City Council of the City of Gem Lake. on the date first written. 1/10018 WILLIAM F-SHORT, City Clerk r. f k � f Cl f .:. 1. cr] co ri C? 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Check # Date Payee Amount 10353. 1116/18 Bond Trust Services Corporation 68,515.00 10954. 1/16118 City of Roseville 50.63 10355. 1116118 Corporate Mechanical 276.25 10356 1116118 GLORIA TESSIER 82.33 10357 111.6118 innovative Office 9ol.uttons, LLC 41,22. 10358 111648 JAN-PRO CLEANING SYSTEMS .2.2.5.00 10359 1/16118 Kelly & Lemrrioras, PA 1,580100 10350 1116/18 Metropolitan Council .4,71.0.16 1036.1 1116/18 CenturyLink 104.36 10362 1/16/18 REAA 3,900100 10363 1.116118 Ramsey County 312.27 10364 1/16/1.8. SEH 17,06+11 10365 1116118 Sentry Systems, Inc. 336.0.0 10366 1116/18 Summit Inspections 900:80 10367 1.116118. T.A. Schifsky & Sons, Ino. 1D,036.00 10368 1/16/18 Waste Management.. of WI -MN 670.67 10369 1116118. White Bear Township 4,25.8.82 1.0370 1/16/18 Xcel Energy 587,39 Total. 114,22.3.07