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HomeMy WebLinkAbout2022 04-19 CC PACKETCITY OF GEM LAKE Heritage Hall 4200 Otter Lake. Road. I Gem .Lake; MN-55110 651-747-2790/92 1 651-747-2795 {fax) &mail cityCiDgemlakemmorg Cfty Council Meeting— Apil I9; 2022 Call to Order of City Council iVleetfng By Mayor Art*Swomlerat T:L p.m. Call of Roll Artig-Swomley Cacioppo. Hynes-Amleg' .Johnson Lindner Others In Attendance: Sign-up Sheet Agenda • Accept the Agenda for the April i 9, 2022 City Council Meeting • Approve the Minutes.from Maich 15, 2022 City Council Meeting • Accept the Minutes from the Apri1.12, 2022 Planning Commission Meeting Committee Reports Old Business • Planning Commission • Newsletter Ideas New Business • Spebial Presentation: Ramsey -County Attorney. John Choi • Ltither•EadillacProject r Getn Uke Infrastructure Issues. o Water Study/Well. Situation Update o StormwaterDischarge and .PipelineLiccowUpdate. —Patrick Kelly o Septic Discussion' o Facilities. Report Energy Consumption -=Jim Lindner • Intental Management o Employec;Right to T4hoW: Clternicals in the. Workplace—Jim•.Lindner • City Wide Clean Up Evearmay21'Planning. • Discussion of County Road E Cori'idor•Studry e Public Works and White Bear Tovvmship Ratti Discussion • Charitable Gambling Donations o Resolution#2022-006 Aprii 2022 Donation to White Bear bake Area Food shelf o Reso.lution.02022- .07 April 2022 Dmiation to NoMrax • Gem bake Scholarship Award o Resolution 42022-009 Varley Scholarship -Award + Dikdsdbn on Prevailing Wage —Patrick Kelly o Resolution#2022=009 Prevailing Wage Ratei0rdinance No, 137' • Proposed transition to balendar year tieeitses for contract^ dogand.blticken licenses • Community Outreach to Other Cities and Government.I3odies • Claims. • Monthly Financial Reports s .Presentations. from the Public, 2 minutes maximum • Open Items for Council. Members: to Bring.U.p Performance Review 1 Pay Discussion -- Closed Meeting Council Only Future Council Meetings • Next City Council Meeting, Tuesday May L7,2022 • Next City Council Workshop, Monday May I6, 2022 —CANCELED Ad jou rn ntent — The meeting adjourned. at City of Gem Lake City Council Meeting— March 15, 2022 Meeting Minutes Mayor -Gretchen Artig-Swomley called the meeting to order at 7:0.1 p.m.. Councilmembers Laurel Amlee and Jim Lindner were present. Councilmembers Len Cacioppo and Ben Johnson were.notpresent..Also. present: City Attorney Patrick'Kelly, Acting City Clerk Melissa Lawrence; Planning Cori3tirission Member Joshua Patrick and Planning Commission Chair Don Cummnigs, Summit Parin Villas ROA Board President Sharon Roland,. residents Jim Wilson,. Emily and Brent Messing, Jenny Danielson,*Steve Varley, Isaac Nelson, Cindy Scruggs and BradNaylor. March 15, 2022 Agenda A motion was made by Counciltnernber Linder to. accept the agenda, seeonded-by Covncilmember Atnlee. Voice.vote taken, all voted yes, motion passes,:agenda accepted. Minutes A motion was made by Councilmember Lindner,.secon4e4 by Counclmember Amlee to approve the February .1-5, 2022, City Council, Meeting Minutes. Voirwvote taken, -all voted: yes, motion passes, minutes approved. A motiori was made by Couitci:lmember Lindner, seconded by Councilmembgr. AmIee to accept the March 8,.2022, Planning. Commission Meeting Minutes. Voice vote taken,.all voted yes, motion passe*, minutes accepted. :Com nittee Reports -- Planning.Commission '{ A.pub] ic hearing.was held to discuss the CL1F for a detached 0arage structure at 3984 Sclieimeman Road -and the Commission is recommending. -approval to the City Cbuncil*based-on 5 of the 6 conditions .recommended by City Planner Evan Monson: 1. The:applicant is..permitted to build the proposed detached. accessory structure according to the plans submitted to. the city and reviewed with this request. 2. The applicant is required to acquire.a building permit from the city for the proposed structure and to submit a grading and erosion. control plan to city staff forreview prior to issuance of a building permits so -as to ensure drainage issues.are mitigated: 3. The.applicant wotild not be allowed to_turn this structure. into.a. secondary residence.on the property and wot#O,. emodel the existing nearby shed to: match the siding of the new garage within one year of garage completion. 4. Any connections of the proposed accessory structurb.to city utilities would adhere to. applicable. city requirements. 5. The applicant is required to adhere to all applicable local, -Stw.e.or Federal.regglations. 6. The applicant is required to.acquire any other applicable local, State or Federal permits for this request. The. Luther Cadillac project was *discussed including the next steps that need to be taken before the public* hearing can be.held.,on April 1.2,.2022.'Minimal changes were made, but the applications.have expired and Luther Cadillac needs to ieapOly.. The .project was previously approved in 2019 by the Gem Lake City Council, The:2020 Gem Lake -Comprehensive -Plan waadiscussed and a plan has been made. to have a.joint meeting of the Planning Commission acid City -Council once. the:final. version has been re -submitted to the Metropolitan Council. The meeting will take:place at the May 170. 2022; City Council meeting. City of Gem Lake City Council .Meeting Minutes March l5, 202; i 1 S1 a T e Old Business Mayor Artig-Swomley stated that she has completed thefirst draft of the Newsletter,and will sehd*it out for proofing before it is sent to the printer the next... week. New Business Resolution #2622-0005 — Reestablishing Precincts and Polling Places Minnesota Statute section 20413.14- Subd.1(4) requires that precinct .boundaries must be reestablished within 60 days of when the legislature has. been redistricted or at least 19 weeks before the state primary election; whichevercomes first: Although there were not boundary changes.in Gesn.Lake thc.-City must reestablish their already existing-precirict(s). The motion for adoption of the foregoing Resolution was offered by Cdancilmember Lindner and was. supported by Counciltnethber Amlee and upon vote being taken thereon, the Resolution passed with a vote, of3. in favor and 0: against. Luther Cadillac Project Luther Cadillac is finally moving: fof ward with their. plans, Out :since then there. have.:been minor changes and the applications on file for Gem Lake have expired. The building itself has reduced hi s12e.and more trees are: being put in. -tither Cadillac has gotten approval from Vadnais Heights and the watershed. district for this plot:'The City of Gem Lake still has the escrow money from the previdus applications, so the: City will only require the. base. fees to be -paid for:the applications. This topic will:be. discussed at the April 1.2, 2022, Planning Commission. Meeting, Conditional' Use Permit for a detached garage at3984 Scheanoi[h" Road The applicants are looking to build -a detached accessory 4rudture on their property at.3984-86heuneman Fed. The proposed.structure would.be 2,176 square feet.in size, grid located to the east of the existing house. The structure would have a second floor for -additional storage, which would result in a maximum heighCof 25 feet for the structure: The applicant is proposing to build a structure that Would-be 2,176 SF iri size. The structure would be two stories in size, with a maximum height of 25 feet. Ito -applicants are proposing to use the structureffor storage,.Woodworkirig, as weil:as a.potentiaf hoine.office in the upstairs. space. The applicants would like to connect the building to utilities, which would. include extending. gas, water,. and electric to the building. Tbee applicant has included designs of the structure, showing a dark gray roof and siding, with doors and. columns having a wood finish. The structure would havea lean-to along on the south side,,providing a eovered porch area of 680 SF. The footprint of the garage, plus the covered porch, would total 2;856 SF. The. applicant is. -not planning on extending a driveway.to the proposed garage at. -this time. The Planning Commission found the request.meets the criteria for a CUP, and recommended approval of the Conditional. Use Permit request to build a detached accessory .structure exceeding 1, - 0..SF -in size, at. 3.984 Scheuneman Rd. The following conditions.for approval were recommended by -the: commissioners: 1. The applicant is permitted to build -the -proposed detached accessorystrudweto �i size Pf2,*176 square feet, and with a covered porch of 680: SF on the south side, according tdthd plans. submitted to the city and reviewed with this request. 2. The.applicant is required to acquire a building permit from the city for the proposed structure, and to submit a grading& erosion control plan to city staff for. review. prior to issuance of a building. perruit, .so as. to ensure drainage issues are mitigated, -3. The existing detached shed -on -the site shall remain on -site, provided:the exterior -is remodeled to be consistent with the new detached accessory structure. City of Gem. Lake City Council Meeting Minutes. March 15,.2022 21 P 6 g*e 4. Any. connections of the proposed accessory structure. to city utilities shall adhere to applicable city. yequirements. 5? The.applipant. is required to. adhere to all. applicable local, State, or x'ederal.reguiations: 6. The-applloaara is required. to acquire any other applicable local, State, or Federal permits for this. request. Counciltneniber. Lindner made a motion to approve the CUP for a.detached garage structure at 3.948 Sclteunemaii koad based on the recommended conditions, seconded by Councilmember Amlee. Voice vote taken, all voted yes, motion passes, CUP for 3984 Scheuneman Roa¢ isapproved. Gem. Lake Infrastructure Issues. Water Study7We11: Situation Update Bringing municipal water to all of Oft -Lake is an option,and SEH is currently in the 2nO phase -of lookinggwheze the City can get water froin. The.MPCA will be conducting more tests in the wells in Cem. Lalre:duringthe summer of 2022. Until xliese steps have been, completed there is no new information to report: MS4 Proposal — SEH Each year; the City of Gem Lake is required to complete annual reporting and host an annual meeting as part of their MPCA National Pollutant -Discharge Elimination-System/State Disposal System (NPDESISDS) MS4 Permit. The -Annual Report requires.a summary of all MS4 related activities, requirements,.and inventories by the City in the given year. The Annual Report is. due June 30th of each year covering the previous calendar year. Ib-November of 2020, the MS4.general *permit was reissued and permittees were required to submit the MS4 Part 2 Permit Application by April 15; 2021. The City -of Gem Lake completed and initially submitted theirapplication. on April.] 5, 2021. The -City received authoriza4ga to discharge stormwater under the National Pollutant. Discharge.Elimination System/State-Disposal System (NPDES/SDS) MS4 General Permit (MNR040000),,effective November 12, 2021.y Any necessary updates to the.City's existirig*MS4 program to.satisfy the requirements of the 2020 MS4 .permit must be complete by November 1.2, 2022. SEH submitted a proposal to undertake the.. writing ofthe MS4 report. The scope of services is described in two major tasks,including., 1. MS4 Annual Reporting -Assistance 2: MS4 Program Updates Although these tasks are .part of the City"s-MS4 permit,*the final deliverable for each task is independent of one another. Please note that wherever possible. SEH staff will combine meeting instances, questions or information outreach, and deliverables to. the City to streamline -efforts outlined within this proposal. Councilmember Lindner made:a emotion to approve the: proposal by SEH for $22,8.25, seconded. by Councilmember Amide. Voice vote taken, all voted yes; motion passes, SEH's proposal for $22,&25 is: approved.. Sto.rmwater Discharge and.Pipeline License Update Railroad companies are very possessive of their land;: and usually before you enter railroad property'there are agreements that -are discussed. Because-ofthe issue Gem Lake faced with the emergency situation, the.City was given the go ahead to eoniplete1he work on a slope failure City of Gem 1.ake.CityCouncii Meeting Minutes March 15;.2022 3 111 a ;g e: situation.atld now that work has finished the City is in the process of looking through a 16plus page agreement document. Theagreement being brought to the -City by the railroad company. is requesting that the City use their`insurance and pay a very -large licensing fee. City Attorney Patrick Kelly has been communicating with the. railroad contact and has worked out amagreement-that theCity can use the insurance.lt has through. the League of Minnesota Cities Trust Re-also-werit< through the. .contract.and-tookitems out that no longer applied and submitted it to:the.railroad to review. The railroad companyis open to tlie. City.offering an amount that should .bepaifor the license. City -Attorney suggested that we open it up and start at $100.00. Councilmember Lindner-riiade a motion to ofter.$100 for the license,. seconded by Councilrrierriber Amlee. Voice.vote.taken, all votedyes, motion passes, City Attorney will. pass alorig.the.City's offer of.$100 for the license fee:. Sep* XnspeetloitUscussion The City pays a t ontractor--to do annual maintenance inspections and the City then charges the :septic residents $40.00 to covet the inspection and adrninistrative.costs. The City has received some conaerns and complaints over the last year concerning this issue. Mayor Artig Swomley imggestod the Council.develop expectations..for our"inspector as to what. should be covered or looked. at. during an .inspection better. Also, the City should. set a broad schedule for when these inspections. should take place. This will help to -insure: that resident's access points are available. for. the inspector. The City will also:advertise thatopia.betten lntetntal *Mann gem ent : Update Records. Management Discussion The City spends far too.much time looking for things whetx thgyshould be filed away neatly organized and easy to find. The Citymay be holding-on.to f les longer than is. necessary taking up storage space in the file room. The Acting City :Clerk and the .Mayor are going to look into the records management requirements and will. begin disposing of items properly if possible. It is also a possibility that mare storage cabinets are needed. The Acting. City Clerk;is going to work on organizing the records room. Both the. Mayor and .Acting City Clerk would.be. interested in any training available through the LMC onxecords management if it -wore. to ever become available.. City Clerk Annual Review Preparation The Mayor shared. with the Council some of the employee annual review that she had completed on Acting City Clerk Melissa Lawrence. The Mayor recommended That a $5 00 an hourrraise.be given. Counci[niember Lindner suggested that because the.Council is short two,mernbers tonight. that the discussion on the wage increase be tabled until the April 19, 2022 meeting. The Mayor agreed. CottmcilmemberLindner made a motion to table to Acting City Clerks wage discussion. until the April 19, 2022 City Council meeting, seconded byCouncilmember AmIee. Voice vote taken,, all votod yes; motion passes, the wage discussion will be tabled until the April City Council Meeting. Vederal Holiday List/Manual Update Mayor Artig-Swomley presented to the.Council that the.fed end holiday; Freedom Day, rsr Juneteer[th; was added to.the employee handbook based on the discussion an vote at -the: -February. 15, 2022 City Council Meeting. This holiday is observed annually on June 191, and the City will observe, the holiday as stated in :the employee manual in the case that.it falls on a weekend.. Cityof Gein Lake City Council Meeting Minutes March 15; 3= 4111 a g c I Councilmember Lindner made. a motion to accept the amendment to the employee manual holiday schedule, seconded- by Councilmember Amlee. Voice vote taken; all :voted yes; employee rhanual updates approved. City Wide. Clean ❑p Event May 21 Planning The City is -planning to hold a City Clean-up Day..The-Day will consist of two different -events. The. first. event will be the Street Clean-up. Residents can volunteer and come: down to Heritage Hall. and grab some industrial strength bags and :return them full -att the end of the event. It wi ll run from 9-noon- and. hotdogs, chips and soft drinks will be served after. The second- event will be Trash to Treasure. Residents are asked try place items etAhe*ehd of their drivewaythat they have -been wanting to get rid of and place a1ree*81gn: Residents cacti then. get -into their cars a 4 ride around Gem Lake and see if there may be.some.Oi pg.gflnterest to them. This event will run from 9*.a.m. --4 p.m., and at the end .of the. day anything that has not beery taken must be taken. backup from the curb. -Letter of Support. for Bruce Vento Trail Extension A resolution was passed. in October 2020 showing the City's support of the Bruce Vento Trail.. Mayor Actig-Swomley typed up a letter to be sent.to the Director or Planning and Development showing...our support. Included in the letter will. be the passed Resolution No: 2020-0013. Councilmember Lindner made a motion to send the letter and Resolution in support of the Bruce Vento Trail again, seconded: by Councilmember Amlee. Voice vote taken, all voted yes; motion passes,. letter of support Will. be sent. 2018.Comprehensive Plan City of Gem Lake.Update When a: City submits a. Comprehensive Plan to the MET Council for review it usually .goes back and forth until all -changes have been completed. The plarr is currently at the MET Council for final approval. The City had its last public hearing on the.topic a year-ago: More information. will..be shared at the May .17, 2022 City Council meeting with a presentation of the plan.. This will be a joint meeting of the Planning Commisslon. and City Council. Discussion of County Road E.Corridor Study Mayor Artig Swomley suggested to the -Council that this &cuAoa: be tabled udtil-theApril. 19, 4022 City Council Meeting when Councilmember J61hns66 will be here and the representatives from the. corridor group can attend. Councilmerber Lindner made a motion to table to discussion on the Coupty.Road E.Corridor Study until all others are able to attend, seconded by Couticilniomber Amlee. Voice-yote.taken; all voted yes; motion passes, discussion has been tabled until. thd. April 19, 2022 City Council Meeting. Public Works. and White Bean Township White Bear Township has .agreed to take on. out Public Works tasks. The City is waiting on a time to negotiate prices. Once the audits have been completed they will have more. time to. discuss this. Discussion on Turkey Hunting:in Gem Lake The City has received a requegffor turkey hunting within the City. At this time the City is not in favor of allowing this action. The current Ordinance No. 124B would need to be amended to includeinformation on turkey hunting. find it is not something the City. *is inteiieMM in taking on right now. City afGem Uke.City Council Meeting.Minuies March 15, 2022 S N a.g r. Community Outreach to Other Cities and Government Bodies There has.been great progress improving relationships with the Ramsey County Election Board and. Ramsey County Sheriffs Department: The City Attorney.metwith Vadtiais Heights on.March 14,.2022 to f�atm . discuss the water billson SutnmitLane. He seems to have made�some progress with Vadnais Heights and they have asked*tlie City to suggest options. Claims Councilmember Lindner made a motion to pay the bills., seconded by.Councilmember Amlee. Voice vote taken, all voted yes, inotion passes, bi H& will be paid. Monthly Financial Report February financials were submitted for review: No questions from City Council: Presentations from the public,*! minutes maximum Residents in attendance had no comments or questions, Open Items for Councilmembers W:Britig Up Mayor Artig-Swomley brought up.*the issueofthe.City.'s recycling haulernotpicking up on time. The. City is being iold .that itis due*to "operational issuer.'Irt the�case that the. recycling is not picked up on time residents are being salted to leave there bins out -and to. call Heritage Hall if ithas been morethan.2 days and no pickup has happerted. Wyor.Artig-Swomley suggested that the City add-tred:trimming back onto the City's contractor license list. If has not been listed. on their .in the past; but tree tt-immers are required to be City licensed in -Gem Lake. MayorArtig-Swomley suggested that at the April City .Coungil.meeting-th be. an itenT for:charitable. donations. and -scholarships. She suggested that -the City possibly make donations to the "fie Dear -Area Food Shelf and NewTrax again.. Mayor:Artig-Swomley brought up the .:Purple .Line Bus Route and Minnesota Senator Roger Chamberlain's bill stating that all. cities affected byprojects such as. this would need to be in favor in the future. The City helped provide testimony for this bill. Future Couricii Meetings City Council, Tuesday April 1.9, 2022, Workshop, Monday April 11,102.2 CANCELED. Adjournment Being thcre.no furtherbusiness,.following a. motion from Councilmember, Lindner, seconded by Councilmember:Arrilee, the meeting.:adjourned at 8.18 p.m. Respectfully submitted, Melissa Lmvrence City or'G6fi take City Council Meeting Minutes March 15, 2022 6 j r a L City of -Gem Lake Planning .Commission Meeting — April 12, 2022 Meeting Minutes Planning Commissioner Chairman Don Cummings called the meeting to order at 7:00 p.m. Commission. Members Derek Wippich and Stephanie Farrell -were present. Commission Members Joshua:Patrick and Art Pratt were not present. Also present: Attorney Martin Norder, City Planner Evan Monson, Acting City Clerk Melissa Lawrence; Landfortn Principal Steve Sabraski, Luther Auto Representative LindaUcGinty,.Councilmen*er Ben Johnson, Resident Paul Emeott and .Business Owner Giorgi Gochitashvil. Anril 12, 2022 Agenda: A. motion was made by Cotttmissibn Member Farrell to accept the agenda, seconded by Commission Member Wippich. Voice vote taken,'all-voted-yes,. notion passes, agenda accepted. Minutes A motion was made -by Coft*ssioriMember Farrell, seconded by Commission Chair Cummings to approve the March 8, 2022, Planning ConimiSsidn meeting minutes. Voice vote taken, all in favor, motion passes, minutes: are approved. Public Hearings Luther Automotive. is. looking.to:byho anew dealership on a site that straddles two .muni.cipalities.;One.paroel for the siteis. located. in GernLake at 3516 Highway 6.1, which.is.east of Highway 61 on -the. southeast side of the city., while the other -two adjacent parcels are located in Vadnais Heights, The Gem Lake portion of the project.would-include parking, landscaping, and.a future frontage road with a cut -de -sac. The portions of the site within Vadnais Heights would have the showroomtuilding and parking. The prbposal.requires multiple.i6ning4pprovals. The use of the site is a permitted nse'within.the city of Vadnais Heights; uses-perinittcRd. in.adjacent municipalities. are able to be permitted in Gem Lake via a. conditional use permit (CUP). The;project will also require variances to zoning requirements, due to the setbacks of the parking facilities from the south-lat line, The.$outh lot:line is the municipal boundary with Vadnais:l3eights. The -plat of the site also requires approval from the city, The *jibet'originally wenfthrough review and.approval through- the city'ib-2019. Some unexpected delays, and the COVID49 pandemic, put the project on held. The-city's approvals frorim 2019 stave since expired, so.the applicant is now restarting the approval process with the city: The applicantrecently received approvals from the city of Vadnais Heights at their March: lst council rtieeiing. TWOpplicant has made soh minor revisions to. the project plans compared. to those that were approved in 2019, most.ofwhich are.on.the.. portion ofthe site within Vadnais Heights.. Conditional Use Permit for Luther Cadillac. See attached staff report. from City Planner Evan Monson Variance for. Luther Cadifte, See attached staftTor. t fi orn Clty.Planner Evdn Monson Zoning for Luther Cadillac See attached staff report front City Planner Evan Monson. Commission Member Farrell:.introduced a motion to open*apublkliming. on these matters at 7:08 p.m. Wippich seconded the motion. All in favor, motion carried. Landfonm Steve Sabraski spoke about the .project and the minimal. changes that were made which are an improvement.from the 2019 plans that were initially -approved. With COVII)r--Iq, plans to start the project got,.pushed back. Some of the changes to. the plan include a. reduction in.on-site-parking, reconfiguration City of Gem Luke Planning Commission Meeting Minutes April 1j, 2pZ2 1 I P a g e of underground stormwater management and retaining walls. If in the future Hoffman Road was ever developed; the cul-de-sac would be -reconfigured to increase the :parking area. Luther. is planning to begin construction at the end of April 2022..Mr. Sabraski. asked about the possibility of using Hoffman Road as an entrance for construction until MnDOT opens. up the. road for them to the construction area and would- be. more than happy to fk-any damage to-theroad.. Resident Paul Emeott had some. questions concerningthe project. His concerns were about automotive dealerships being permitted in the gateway district, the;plowing of the street and cul-de-sac leading.to the dealership:and who would be responsible for it, and the*sidewalkthat:was mentioned in the Comprehensive Plan. City Planner Evah.-Monson addressed the concern oil the automotive dealerships being permitted in the gateway district and let those in. attendance .know that the Ordinance was amended back in 2019 for this project to specifically happen by requiring a. Conditional Use .Permit because this .type of project is permitted in theAdjacent.municipality. Mr. Sabraski addressed the other"tWo conceh s oh snowplowing and the sidewalk. At this time they are. still finalizing the details, but the snowplowing ivould be assumed by Vadriais-Heights for the cul-de-sac. The sidewalk connection will follow -the: construction of Willow Lake Blvd when it is completed: Commission. Chair Cummings introduced a motion to close the public hearingat 7:23 p.m. Wippich seconded the: motion. All: in favor, motion carried. City Planner Evan Monson suggested thatthe*Commissigti vote on the Variance�fr§t, then the .Conditional Use Permit and then. finally the zoning for the minor subdivision -plat. -Commission Member Wippich introduced a motion to recommend approval of the Variance -based on the utiiqueplan, clear hardslup,*andin agreemei►t with ail four recommendations suggested:by City Planner *Evan Moitson;.§econded by -Commission Member Farrell. Voice vote talt6n, all voted yes; motion passes, Variance requestwill be forwarded to the City Council. Commission Member Wippich introduced a motion to recommend approval of the Conditional Use Permit (CUP), based on all five recommendations. suggested.by City Planner Evan Monson, seconded by Commission Member Farrell. Voice vote taken, all voted yes; Mofion.passes, Conditional Use: Permit request will be forwarded to the City Council..(See attached reportfor details on the five recommendations.) Commission Member Wippich introduced amotion to recommend approval of4he Zoning.Minor Subdivision Plat based -on all two recommendations suggested by°the City Planner Evan Monsotrwiththe addition of mention_ of a park dedication, seconded by CommissionMember-Cummings. VoieeVote taken, all voted yes, motion passes, zoning request will we forwarded to the City Council. Future .Meetings City Council. Meeting,. Tuesday. April. I9;.2022.at Heritage Hall,. and.Plann'tng Commission Meeting; Tuesday May 10, 2022 at Heritage Hall.: Adjournment Being there no further:business, following.a motion.frorh Commission Member Wippich; :seconded by Farrell, the meeting -adjourned at 7:46 parr. Respeclfull}f submitted, Melissa .Lawrence City of Gem Lake. Planning Commission mi ceEng..Minutes April 12, 2022 2 l P a Sc Memorandum To: Gem Lake Planning: Commission Copies To: Linda McGinty, Applicant From: .Date - SUBJECT: Melissa Lawrence; Administrative Assistant Evan Monson, Planner April 6, 2022 T MEETING DATE:, LOCATION: APPLICANTIOWNER: ZONING: REVIEW PERIOD: ITEMS REVIEWED: Reference: Luther Cadillac Project Project No.: 18398.000, Routing: Conditional Use Permit for a use permitted in an adjacent municipality, Variances to setback requirements, and a Preliminary. and Final Plat for a minor subdivision, for an automotive dealership April 12, 2022 3616 Highway fit, PID 343022120007 Linda McGinty— Luther Company Gateway Zone-- Neighborhood Center (NC) 60 day review period ends May 22, 2022 Application, plans, and. payment received by City on March 23, 2022. DESCRIPTION OF THE REQUEST Luther Automotive is look"ing to build a new dealership on a site that straddles two. municipalities. One parcel.forthe.site is located in.Gem Lake, while .the.other`two parcels. are located in Vadnais Heights. The Gem Lake portion of the project would include parking, landscaping, and a future frontage road with a cul- de-sac. The portions ofthe:site within Vadnais Heights.. would have the showroom building.and parking. The proposal requires multiple zoning approvals.. The use of the site is a. permitted use within the city of Vadnais Heights; uses permitted in adjacent municipalities are able to be permitted in Gem Lake via a conditional use permit (CUP).. The project will also require variances to zoning requirements, due to the setbacks of the parking facilities from the south lot.line. The south lot line -is the municipal boundary with Vadnais Heights.. The plat of the site also requires approval from the..city.. The project originally went through review and. approval through the city 1n 2019. Some unexpected delays, and the 0011ID-19 pandemic, put the project on hold. The city's approvals from 2019 have since expired, so the applicant is now restarting.the approval process .with the city. The applicant recently received approvals from the city of Vadnais Heights at their March tat council meeting. The applicant has made some..minor revisions to the. project plans compared to those: that were approved in.2019, most of which are on the portion of the site .within Vadnais Heights, TKDO 1 444 Cedar Street Suite:1500 1 Saint Paul, MN 55101 651.292.4400 + tkda.com AmAmployee-owned company promoting affirmative:actlon and equal opportunity, Luther Cadillac Project Staff Report. April 12, 202,2• Gem Lake Planning Commission Page 2 PROPERTY INFORMATION Description: 3516 Highway 61 is:located east•of fthway 61, on the southeast side of the city: The lot is rectangular in shape, and is 1.93.a6res in size; pi it Ramsey County records. The..site is currently vacant; a house used to reside on the site but was razed back in 2019.. The site is fairly flat. The east side of the property is bounded by BNSF railroad tracks; while the south side is bounded by the city's south border with Vadnais Heights. Land Use: vacant Figure 1: Aerial of the site from 2018, per Ramsey County GIS. 3494 & 3500 are within Vadhais Heights: PROJECT INFORMATION The applicant is proposing to build an automotive dealership: The Gerry Lake portion of the project would lncludo 144 stalls•of parking, landscaping, and a new frontage road With a.cul-d"ac. The frontage road 06dld eirentually extents north, if the citrrent.Intersection of Hoffman Road and Highway 61 is redebignedfredeveloped in the future: Consolidated Land Use Ordinance Requirements Conditional Use for atrtomoWe dealerships The -Consolidated Land Uee•ordinance outlines zoning requirements for new development in the•city. Section 9.6.5 of the ordinance was amended in 2019 to permit uses in adjacent communities in the.city as a conditional use. This Is *only limited to automotive dealerships, which our applicant is proposing. As it Luther Cadillac. Project Staff Report Gem Lake Planning dornmiission Page 3 April 1.2, 422 conditional use, the application must adhere to the criteria for a conditional use,. which is listed in Section 17.5 of the ordinance. These criteria are discussed later in this. staff report. Setback requirements The applicant has a uniqu..e situation in that their. proposed use will be extending. over: a property line, Typically, if two lots are being use for ra.:use and are under the same ownership, they would be combined so that there is not a lot.line running through the site. In this situation, though, the lot line is also a municipal boundary, and'a lot cannot be located in two different. municipalities. In order to allow the parking lot for this site. to be built over the. property line and connect with the. rest of the site. in Vadnais Heights, a. variance to allow: a zero..foot. setback is necessary. Variances .are% to meet the criteria found in Section 17.2 of the ordinance. These criteria are discussed later in this staff report.. Screening.& Landscaping Section 18.5 of the ordinance covers screening requirements for new developments; landscaping is located in Section 18.6. The applicant is proposing to put up both a small retaining.wall and landscape. plantings that Would screen the parking from the: current house to the north. The Commission may require additional screening as a condition onto the CUP (such as a fence or wall of a certain height, or additional landscape plantings) if there is additional need to screen the use from the: neighboring property to the north. Parkland Dedication Section i&20 notes the dedication of.land for parks is required as part of a plat. Cash payments in lieu of land dedication can also be made that are placed in the park fund..If dedicating land, 10°/0 of the total site acreage is to be dedicated to the city; if making a cash contribution in lieu of land, the payment would be 10% of the pre -development [and value. The Commission can requiraland, cash in lieu of land, or a combination of the. two. Given the use. of the site, and existing adjacent [and uses, cash in lieu of parkland may be ideal. This would be included as a condition on the CUP approval. Parking: Requirements Section.20 of the.ordinance covers off-street parking. The site, due to its unique design, is all off-street parking, as the principal structure for the use will be. located on the parcel within Vadnais Heights. Given the building is within Vadnais Heights, the minimum number of stalls required was based off 'of their code requirements,.which Was 187 stalls, The parking on the Vadnais, Heights side of the project satisfies their code requirements, and resultsin the: parking located within Gem Lake as parking that is not, required by code, but is still permitted. Staff Comments As part of the review of the request, comments.were collected from staff and other agencies .involved or interested with the project, Watershed The subject parcel is located within the. Ramsey -Wash ington Metro. Watershed District. The District noted the plans from the applicant Meet their requirements, and that they can issue: their permits upon completion of a stormwater maintenance agreement.with the applicant. MnDOT Due to the proximity with.H ghway 61, the.Department of Transportation was notified. for comments regarding the project.. At time. of this staff report; MnDOT has not provided any comments on the project. il� Luther Cadillac Project Staff Report Gem Lake Planning Commission Page April 12, 2022 Engineering The City Engineerwas able to review the submitted plans, and. noted that there was no issues/comments to address. Conditional Use Permit Criteria When reviewing a CUP request, irnpact on the following criteria shall be. reviewed by the city, as noted in Section 17.5.2(A): 1:) Adjacent Uses 2) Air and Water [Quality 3) Traffic Generations 4) Public Safety and Health 5) Area Aesthetics 6) Economic Impact on the Entire Area 7) Consistency with the Comprehensive Municipal Plan 8) Anticipated Duration. of the Conditional or Interim Use Section 17.5:9(8) of the further notes that the follow! ng.standards apply to -new CUPs: 1.) Compliance with all zoning:andother regulations as may otherwise be applicable; 2) The: date or the event that will terminate the use can be identified with .certainty; 3) The existence of the Conditional: or Interim Use will not impose additional -costs. on the public if it becomes necessary for the public to take the property in the future; 4) The user agrees to any.conditions of approval associated with.the. approval .of 1he Conditional or Interim Use. Permit by the City Council, Section 17.5.9(C) finally notes that new and existing CUPs should. adhere to the following: 1) Shall maintain harmony and.cornpatibility with surrounding uses and with the architectural character and design standards of existing uses.and development;. 2) Shall meet or exceed all Performance Standards contain elsewhere in this Ordinance;. 3) Shall not generate such additional traffic associated with the use that.would overburden or exceed the capabilities of streets and other public services and facilities including, but not limited to, parks; schools, and utilities serving the area. If the criteria.are not met, or there. is findings to show that they would not be met; the Planning Commission could add conditions of approval onto. the CUP to ensure. the criteria are met, or could. site the 1ack of criteria being met as.findings to deny the. request, Variance Criteria When reviewing a request for a variance, the request shall be considered in respect to whether the. applicant has a practical difficulty preventing them from meeting the ordinance. A variance cannot be permitted to allow a use that isn't permitted per the ordinance. A.'. practical difficulty' means, as -noted in Section 17A.1 of the. ordinance, that: • The property owner proposes to use the property in a reasonable manner not permitted by the: zoning ordinance Luther Cadillac Project Staff Report April 12. 2022 Gem Lake Planning Commission Page 5 • The.plight of the landowner is due tocircumstances unique to the property not created by the landowner • The variance, if granted, will riot alter the essential character of the locality • Economic considerations alone do riot constitute practical difficulties • Practical difficulties include, but are not limited to, inadequate access .to direct sunlight for solar energy systerns Section 17.4.2(B) notes that when reviewing variances; that the city. -shall also consider the following: Adjacent Uses a Air and Water Quality a Traffic Generations Public Safety. and Health • Area Aesthetics • Economic Impact.on the Entire -Area Consistency with the Comprehensive Plan Subdivision Criteria Due to the request only involving splitting land off an existing lot and creating new right-of-way, the request is able to be reviewed as a Minor Subdivision. The Minor Subdivision allows a more streamlined process than a Major Subdivision, due to the scope. of a. Minor Subdivision being smaller. Included in the. submittal is .a plat for the subdivision. A Minor Subdivision must be recorded with. the .County Register of Deeds within 60 days of approval by the City Council, or the approval would. be void. EVALUATION OF REQUEST Below is. the Planner's findings in. regards to .the criteria for this request, with the criteria. in italics. The Planning Commission s.houId discuss.whether the. find ings are met for approval, or if there are criteria that. are not met. CUP Criteria :Section 17.5.2{A} fj Adjacent.Uses Theproposed use would be for parking as part of an automotive dealership use, which is a. permitted use in this zoning district due to the use being permitted in the adjacent municipality. The: proposed parking lot should not impact the use of neighborino properties: A condition could beto include additional screening and landscape plantings along the north side of the site, if there. is concern with a parking lot being adjacent to a currently existing house. 2) Air- and Water Quality The proposed development should: not impact air or water quality,. The site would have to adhere to applicable requirementsfor drainage.from the.city and watershed district. 3) Traffic Generations. The proposed use would generate traffic, though .most traffic would not: be located. withirl.the Gem Lake portion. of the site, The. site would have access. to Highway 61 through a new frontage road that would run south through Vadnais Weights. If the adjacent lots to this; site in Gem Lake are redeveloped, the frontage: road could be. extended north: Luther Cadillac Project Staff Report April 12. 2022 Gem Lake .Pla.nning Commission Page 6 4) Public Safety and Health The proposed project should not have impacts .on the safety or health of the public, provided the development is built to code and adheres to conditions placed on this CUP. 5) Area Aesthetics The site is unique in that a majority of the site is not: within the city limits; there are no buildings or structures within the Gerh Lakeside that would add or subtract from the.aesthetics of the area: Since the. site is within thegateway zone, the commission could request additional landscaping or screening if there is. concerns with the aesthetics of the parking lot. 6) .Economic Impact .on the Entire Area Development of a. currently vacant site would result in new tax base for the city. Devel.opment:of the site could potentially spur additional development within the gateway area. 7) Consistency with the Comprehensive Municipal Plan The Comprehensive Plan identifies the gateway zone as permitting a wide variety of :uses, most of which are more mixed -use in nature. Provided that zoning requirements and other municipal ordinances are met,. the: proposed project would be consistent with the Comprehensive Plan, as the proposed use. of the site by the applicant would not prevent adjacent site from being developed in.accordance with the Comprehensive Plan and the Consolidated Land Use ❑rdinance. 8) Anticipated Duration.of.the Conditional or Interim Use As a conditional use, .the proposed .structure would be intended to be -used for a considerable amount of time. Section 17.5.9(8) 9) Compliance with all zoning and other regulations as may otherwise be applicable, - .Apart from the requested variance, the proposed request is compliant with local zoning requirements, and .would be required to comply with all. other applicable local, State, or Federal regulations. Any connections of the site to city utilities would have to follow applicable requirements. 2) The. date or the :event that will terminate the use can be. identified with certainty; As a conditional use,. this. requirement is NIA. 3) The :existence of the Conditional or Interim Use will not impose additional costs on the public if it becomes :necessary for the public to fake the property in the future; In the event of the public taking the property "in.the future,. the presence of the proposed parking lot should not. impose additional costs .onto the public.. 4) The user agrees to any conditions of approval associated with the approval of the Conditional or Interim Use Permit by the CityCouncil. In discussions with the applicant, the Planner noted that conditions.could be made by the city as part of the approval., Luther Cadillac Project Staff Report April 12, 2022 G.em Lake Planning Commission Page 7 Section 17..5.0(C) 1) Shall maintain.harmony and compatibility with surrounding uses and with the architectural character and design standards :of existing uses and development,• The site. is unique in that.a. majority of the site is not within the city limits; there are no buildings or structures within the Gem lake side: that would add or subtract from the aesthetics of the area. Since the site is within the gateway zone, the. commission could request additional landscaping or screening if there is concerns with theparking lotbeing compatible with. the properties to the north. 2) Shall meet or exceed all Performance Standards contain elsewhere in this Ordinance; The.proposed use is meeting applicable. zoning requirements. 3) Shall not generate. such additional traffic. associated with the use that would overburden or exceed the capabilities of streets and otherpublic services and facilities including, but not limited to, parks; schools, and utillties.serving the area. The proposed. development Would notbe generating traffic to a. level that would overburden streets or other public services and utilities. Variance criteria Practical Difficulties, per Section 17.4.1: The property ownerproposes to use the property in a reasonable manner notpermitted by the zoning ordinance The request is to have a. zero foot.setback, in order to permit a. parking lot to extend over two { parcels that are under the same ownership. Due to the lots being in different municipalities, the two lots are unable tobe combined. Without a variance, the parking lot would need to maintain: a setback from the. property line: The plight of the landowner is due :to circumstances unique to the Property not created by the landowner The municipal boundary., not.created by the land owner, prevents the parcel from being combined With the other parcels under the. same ownership The variance, if granted, will not alter the essential character of the locality It will be unlikely that passersby Will be -aware of the municipal boundary in this area, which creates the need to keep the property line and triggered the need for a setback. Reducing the setback along the. south property line to.zem feet for the parking lot would allow the site to appear and function.as one development, and does not appear to have an impact to the character of adjacent areas within the city. Economic considerations alone do not constitute practical difficulties The practical difficulty is. due to the location of the municipal boundary preventingthe. parcels from.. being combined; economic considerations are. not: noted as a practical difficulty: Practical difl`iculties include, but are not limited to, inadequate. access to direct sunlight for solar energy systems NIA Luther Cadillac Project Staff. Report April 12, 2= Gem Lake Planning Commission Page 8 Section 17.4..2(B) notes that- when reviewing variances; that the .city shall also consider the following: • Adjacent Uses Development nearby is characterized by auto -centric. parking lots. The use, while primarily in Vadnais Heights, will have some. parking within Gem Lake. The normally required setback. from the property line would impact the ability to use the parcel: for the proposed. use (parking), and mould create a layout that could stand -out from adjacent developments. Air and Water Quality The' proposed development should not impact air or water quality. The site would. have to adhere:to applicable requirements for drainage from the city and watershed district. • Traffic Generation The proposed use would generate traffic, though most traffic would hot -be located .within the Gem Lake portion of the site. The site would have access to Highway 61 through a. new frontage roast that would. run.south through Vadnais Heights. if the adjacent lots to this site in Gem .Lake are redeveloped, :the frontage. road could be extended north. • Public Safety and. Health The proposed project .should not have. impacts .on the safety or health of the public, provided the development is built: to code and adheres to any conditions placed on this .variance. • Area Aesthetics The site is unique in that a majority of the site. is notwithin the city.limits; there are no buildings or structures within the Gem Lake side. that would :add or subtract from the aestheticsof the area. Since the site is within the gateway zone, thecommission could request additional landscaping or screeningif there is concerns with the aesthetics of the parking lot. Economic Impact on the Entire Area Development of a currently .vacant site would result in new tax base for the city. Development of the. site could potentially spur additional development within the gateway area. Consistency with the Comprehensive Plan The Comprehensive Plan identifies the gateway zone as permitting a. wide variety of uses, most of which -are more mixed -use in.nature. Provided that.zoning requirements and other municipal ordinances are met,. the proposed project would be consistent with the Comprehensive Plan, as .the proposed use. of the site by the applicant would not prevent adjacent sites from being developed in accordance with the Comprehensive Plan and the Consolidated Land .Use Ordinance. Minor Subdivision Plat The applicant has submitted a plat for review and approval by the city, and appears to meet requirements for approval. Luther Cadillac Project Staff Report April 12, 2022 Gem Lake Planning Commission Page 9 Parkland Dedication The city's Consolidated. Land Use Ordinance requires a land dedication for parks, or cash in lieu, as part of subdivision requests. Given the use of the site, a cash payment in lieu of land is recommended. Development. Agreement As part of a subdivision of land, the. city can enter into a development agreement to formalize how infrastructure and. other improvements are to be constructed, and can outline timelines of payment for parkland dedication fees, Given the creation Of the frontage road,: and infrastructure under the road, a Development Agreement could .be drawn up for approval by the. City Council with the plat. ACTION The planning .Commission has the following options for these requests: 1. Recommend the Council approve the request, with or without -conditions 2. Recommend the. Council deny the request, with findings for denial 3. Table for further review/study RECOMMENDATION The Planning Commission. should review the. criteria for the requests, and determine if there are findings to. support approval or denial of each request. Variance If the Planning Commission finds the request meets the .criteria for a .variance,.the :Planner would recommend approval of the variance request to permit a zero foot setback from the south property line for a parking lot, at 3516 Highway 61. €f`recommending approval, the following conditions for approval would be recommended; 1) The applicant is permitted to build the proposed parking lot with a zero foot setback from the south property line, as shown in the plans submitted. to the city and reviewed with the request. 2) The applicant is requiredto acquire necessary permits and approvals from the city for the proposed project. 3) The applicant is required to adhere to all applicable local, State, or.Federal regulations. 4) Theapplicant is required to acquire any other applicable local, State, or Federal permits for this request. CUP .If the Planning Commission finds the request meets the criteria for a CUP, the Planner would recommend approval of the Conditional Use Permit request to build an automotive dealership; at 3516 Highway 61.. If recommending approval, the following conditions for approval would be recommended: 1) The applicant is permitted to build the proposed parking.lot for the proposed automotive dealership, according: to the plans submitted to the city and reviewed with. this request. 2) The applicant is. required to acquire necessary permits and approvals from the city for the proposed project.. 3) Any connections of the proposed accessory structure.to city -utilities shall adhere to applicable city requirements. 4] The applicant is required to adhere to all applicable local, State, or Federal regulations. Luther Cadillac. Project Staff RePcrt April 12,. 2022 . Gem Lake. Planning Commission Page 10 5) The applicant is required to acquire any other applicable local, State, or Federal permits: for this request. Minor Subdivision Plat If the Planning Commission finds the plat meets the criteria fora mirror subdivision, the Planner would recommend approval -of the minor subdivision request at 351.6 Highway 61. if recommending approval, the. following conditions for approval would be. recommended: 1 j The applicant is to submit..a payrnent.in lieu .of. park land dedication.. As per the Consolidated Land Use Ordinance, the payment shall be 1.0% of the pre -development land value for the parcel. 2) The applicant shall enter into a. Development Agreement with the City of Gem Lake. t. , Memorandum To: Gem Lake Citv Council Copies To: Linda McGinty, Applicant Melissa Lawrence, ^� Administrative Assistant Reference: Luther Cadillac Proiect Project No.:. 18398.000 From: Evan Monson, Planner Routing: Date: April 13,_2022 SUBJECT: Conditional Use Permit for a use permitted in an adjacent municipality, Variances to setback requirements, and a Preliminary and Final Plat for a minor subdivision, for an automotive dealership MEETING DATE: April 12,.2022 LOCATION: 3516.Highway 61, PID. 343022120007 APALICANVOWNER: Linda McGinty —Luther Company ZONING: Gateway Zone — Neighborhood Center (NC) REVIEW PERIOD: 60 day review period ends May 22, 2022 ITEMS REVIEWED: Application,: plans, and payment. received by City on March 23, 2022 DESCRIPTION OF THE REQUEST Luther Automotive is looking to build a new dealership on, a site that straddles two municipalities. One parcel for the site is located in Gem Lake, while the other two parcels are located in Vadnais Heights. The Gem Lake. portion of the project would include parking, landscaping, and a future frontage road with a eul- de -sac. The portions of the site within. Vadnais. Heights would: have the showroom building:and parking. The proposal requires. multiple zoning :approvals. The use of the site is.a permitted use within the city of. Vadnais Heights;.. uses permitted in adjacent municipalities are able to be permitted in Gem Lake:via a conditional use permit (CLIP). The project will also require variances to zoning requirements, due to the Setbacks of the parking facilities from the south lot line,. The south lot line is the municipal boundary with Vadnais Heights. The plat of the site also requires approval from the city. The project originally went through review and approval through the city. in 2019. Some unexpected delays, and the COVID=l9 pandemic, put the project on hold. The city's approvals from 2019.have since expired, so the applicant is now restarting the approval process with the city. The applicant recently received. approvals from the city of Vadnais. Heights at their March 15i.council. meeting. The applicant has made some m.inor.revisions to -the project plans compared to those that were approved in 2019, most of which. are on the portion of the site within Vadnais. Heights. TKDA® 1444 Cedar Street Suite 1500 1 Saint Paul, MN 55101 651,292.4400 • tkda.com M empfoyee;awrted company promoting. affirmative actlah and equal. opportunity. Luther Cadillac Project Staff Report. April 19, 2422 Gem Lake City Council Page 2 PROPERTY INFORMATION Description: 3516 H[ghway 61 is Iodated eastof Highway 61, on the southeast side of the city, The lot is rectangular in shape, and Is 1,93 acres in size, per Ramsey County records. The site is currently vacant; a house used to reside on the site but was razed back in 201.9. The site is fairly flat. The east side of the property is bounded by BNSF railroad tracks, while the south side. is bounded by the city's south border with Vadnais Heights. A portion of city right-of-way runs along the west boundary between the :subject parcel and Highway 61; this connected the previous house on the parcel up north-to-Hoifman Road_ Land Use: vacant Figure 1 Aerial of the site from 2018, per Ramsey County GlS. Parcels 3494 & 3500 are within Vadnais Heights. PROJECT INFORMATION The applicant is proposing to build an automotive dealership. The Gem Lake portion of the project would include 144 stalls of parking, landscaping, and a new frontage road with a cul-de-sac: The frontage road could eventually extend north, if the .current intersection of Hoffman Road and Highway 61 is redesigned/redeveloped in the future. Consolidated. Land. Use Ordinance Requirements Cond!?lopat Use for automotive dealerships The Consolidated Land Use .ordinance outlines zoning requirements for development in the..city. Section 9.6.6 of the ordinance was amended in 2019 to permit uses.in adjacent communities in the city as a cgnditional use: This amendment is only limited to automotive dealerships, which our applicant is Luther Cadillac :Project Staff Report Gem Lake City Council Page 3 April.19, 2022. proposing. As a conditional use, the application must adhere to the. criteria: for a conditional use, which is listed in Section 17.5 of the ordinance. These criteria are discussed later in this staff report. Se fba& requirements.. The applicant has a unique situation in that. their proposed use will .be extending over a property line. Typically, if two lotsare. being use fora use and are under the. same. ownership, they would be combined so that there is not a lot line running through the site. In this situation, though, .the lot fine is. also a municipal boundary, and a lot cannot be located In two different. endnicipalities. In order to allow the parking lot for this site to be built over the property line. and connect. with the rest of the site in Vadnais Heights, a variance to allow. a zero foot.setback along the south propertyiinelmunicipal boundary is necessary. Vari ances. are. to meet the. criteria found in Section 1.7.2 of the ordinance. These criteria are discussed later in this staff report. Screening & Landscaping Section.18.5 of the ordinance covers. screening requirements for. new developments; landscaping is. located in Section 18.6. The applicant, is proposing to put. up both a small retaining wall and landscape plantings that would screen'the parking from the current: house to the north.. The Commission may require additional screening as a condition onto the CUP (such as :a fence or wall. of a. certain height, or additional landscape plantings) if there is additional need to screen the use.from the'neighboring property to the. north. Parkland Dedication Section 18.20.. notes the dedication. of land for parks is required as part of a plat. Cash payments in lieu of land dedication can also be made that are placed in the park fund. If dedicating. land, 10% of the total site. acreage is to. be dedicated to the city; if making a cash contribution in lieu of land, the payment would be 10% of the pre development land value. The Commission can require land, cash in lieu of land, or a cornbination.of:the two. Given the use of the.site,. and existing adjacent land uses, cash.1..n lieu of park land may be ideal. Parking Requirements Section 20 of the ordinance covers off-street parking. The site, due toits unique design, is all off. -street parking, as the principal structure for the use will. be located on the parcel within Vadnais Heights. Given th.e. building is within Vadnais Heights, the.minimum number of stallsrequired was based off .of their code requirements, which was 187 stalls. The parking on the Vadnais Heights side of the project satisfies their code requirements, and results in the parking located within Gem Lake as,parking that is not required by code, but is still permitted, Subdivision Requirements The plat for this project is able to be reviewed as a 'Minor.Subdivision'. If approved :bythe City Council, the final plat shall, per -Section 25.6.5 of the Consolidated Land Use Ordinance, be recorded at the .Register of Deeds for Ramsey County within 6..0 days of Council approval. if not recorded within the 60 day timeframe, the approval of the subdivision would become void. Staff Comments & Review As part of the review of the request, comments were collected from staff and other agencies involved or interested with the project, Luther:Cadillac Project Staff Report April. 10, 2=. Gem Lake City Council Page 4. 5. Watershed The suiiject parcel is located within the Rarrisey-Washington Mo" Watershed District. The District noted the.p.lans from the'applicant:meet their requirements, and that:they*can issue their permits.upon completion of a stormwater maintenance agreement with the applicant.. MnDOT Due to the proximity with Highway 61, the Department of Transportation was notified for comments regarding the project. -At time. of this staff report, MnDOT has not provided any comments to the city on the project. Engineering The%City Engineer was able to -review the submitted plans, and noted that there was no issues/comments to address. The applicant noted during the Planning Commission meeting on April 121" an interest in utilizing the portion of ROW along Highway 61 that was formerly used to access the now -razed house on the parcel as a temporary access. during construction of the project. The engineer noted that since this `road' along the west end .of the parcel is a driveway that served-the.old house, and since it was not designed to accommodate construction equipment; that using1his as a temporary access during construction would not be permitted. The applicant would still have access to the site through Vadnais Heights. Recent paving work on Hoffman Road also could be damaged if using it to access the project site. Figure 2: Aerial of area showing right -of --way and the driveway along parcels 3524 and:3516 Luther Cadillac Project Staff Report April 19, M2 Geri Lake City Council Page 5 Planning Commission At the March Planning Commission meeting, the. applicant provided plans for.preliminary review; and discussed changes to the project from 2019 with the commissioners.. The full plans were reviewed by the Planning Commission at their April 12th meeting. The applicant answered questions of the commissioners and citizens in attendance. The applicant also discussed lighting on the site, screening along the north property line, snow storage/plowing, and design of the project on the Vadnais Heights side of the property. The Planning Commission recommended approval of the three requests, which. are listed at the end of this report. Conditional Use Permit Criteria When reviewing a CUP request, impact on the following criteria shall be reviewed by the city, as noted in Section 17.5.2(A): 1) Adjacent Uses. 2) Air and Water Quality 3) Traffic Generations 4) Public. Safety and Health 5) Area Aesthetics 6) Economic Impact on the Entire Area 7) Consistency with the:Comprehensive Municipal Plan 8) Anticipated Duration of the Conditional or Interim Use I Section 17.5.9(B) of the further notes that the following standards apply to new CUPS` 1) Compliance. with all:zoning. and other regulations as may otherwise be applicable; 2): The date or the event that will.terminate the use can identified with certainty; 3) The existence of the Conditional o.r Interim: Use will not impose additional costs on the public: if it becomes necessary for the public to take the property in the future; 4) The user agrees to any conditions of approval associated with the approval of the Conditional or interim Use Permit by the City Council. Section 17,5.9(C) finally notes that new and existing CUPs should adhere to the following: 1) Shall maintain harmony and compatibility with surrounding uses and with the architectural. character and design standards of existing uses and development; 2) Shall meet or exceed all Performance Standards contain elsewhere in this Ordinance; 3) Shall not generate, such additional traffic associated with the use that would .overburder} or exceed the capabilities of streets and other public services and facilities including, but. not limited to, parks, schools, and utilities serving the area, If the criteria are not met, or there is findings to show that they would not: be met, the Planning Commission -could add conditions of approval onto the CUP to ensure the criteria are met, or could site the lack of criteria being met as findings to deny the request: Luther Cadillac :Project Staff Report April 19, 2022 Gera Lake City Council Page 6 Variance Criteria When reviewing a request for a variance, the request shall be considered in respect to whether the applicant. has a practical difficulty preventing them from meeting .the ordinance. A. variance cannot be permitted to allow a use that isn't:permitted..per the ordinance.. A 'practical difficulty' means,. as noted in. Section 17.4.1 of the. ordinance, that: • The property owner proposes to use the property in a reasonable manner not permitted,bythe zoning ordinance • The plight. of the landowner is .due to circumstances. unique. to the property not -created by landowner • The variance.; if granted, will not alter the essential character of the locality Economic considerations alone do not. constitute practical difficulties • Practical difficulties include,. but are not firnited to, inadequate access to direct sunlight for solar energy systerns Section 17.4.2(B) .notes that when reviewing variances; that the city shall also consider the following: Adjacent Uses •. Air and Water Quality • Traffic Generations ■. Public:Safety and Health ■ Area Aesthetics ■ Economic lmpact on. the Entire Area ■ Consistencywith the. Comprehensive Plan Minor Subdivision Criteria The Minor Subdivision process. allows a more.stream lined process than a Major Subdivision, due to the scope and size of Minor Subdivisions being small. Included in the submittal is the proposed plat for the subdivision. A Minor Subdivision must be recorded with the County Register of Deeds within 60.days of approval by the City Council,or the approval would be void:. EVALUATION OF REQUEST Below is the= Plan ning Commission's findings in regards to the criteria for this request, with the criteria in italics. The Council should discuss whether the findings are melt for .approval, :or if there are criteria that are not met. CUP criteria Section 17.5.2(A) 9) Adjacent Uses The -proposed use would be -for parking as part of an automotive dealership use, which. is a Permitted use in this zoning district due to the use being permitted. in. the adjacent municipality. The. proposed parking lot should not impact the use .of neighboring properties.. A.condition could be to include additional screening and landscape plantings along.the north side: of. the site,. if there is concern with a parking lot being adjacent to a :currently existing house. 2) Air and Water Quality The proposed development should not impact air or water quality.. The site would. have to adhere to applicable requirements for drainage from the city and watershed district.. Luther: Cadillac Project Staff Report April 1.91. 2022 Gem lake City Council Page 7 3) Traffic Generations The proposed use would generate traffic, .though most traffic would not:be Located within the Gem Lake portion of the site. The site would have access. to. Highway 0..1 through a. new frontage: road that.would.run south through Vadnais Heights. lf.the adjacent lots to this site in. Gem Lake.are redeveloped,, the frontage road could be extended north.. 4) Public Safety and Health The proposed project should not have impacts on the safety or.health of the public, provided the development is.built to code and adheres to conditions placed on this CUP. 5) Area Aesthetics The site is unique in that a.majority of the site is not within the city limits; there are no buildings or structures within the :Gem Lake side that would add or subtract from the aesthetics. of the area.. Since the site is within the.gateway zone, the commission could request additional landscaping or screening if there is concerns with the aesthetics of the parking. lot. B) Ec❑.nomic Impact on the Entire Brea Development of a currently vacant site would result in new tax base.for the city; Development of the site could potentially spur additional development within the gateway area. 7) Consistency with the Comprehensive Municipal Plan The Comprehensive Plan identifies the gateway zone as permitting a.wide variety of uses,. most of which are more mixed -use in nature.. Provided that zoning requirements and other municipal. ordinances are met, the proposed project would be consistent with the Comprehensive Plan, as the proposed use of the site by the applicant would not prevent adjacent site from being developed. in: accordance with the Comprehensive Plan and the Consolidated Land .Use Ordinance. 8) Anticipated Duration of the Conditional or Interim Use As. a conditional use, the proposed structure would be intended to be used for a considerable amount of time. Section 17.5.9(B) 1): Compliance with all zoning and other regulations as may otherwise tie applicable, Apart from the requested. variance; the proposed request is compliant with local zoning requirements, and would be required to comply with all other applicable local, State,. or. Federal.. regulations. Any connections of the site to city utilities would have to follow applicable.: requirements. z) The date or the event:that will terminate the use can be identified with. certainty, As a conditional use, this requirement is. NIA. 3) The existence of the Conditional or Interim Usewill not impose additional costs on the public if it becomes necessary for the public to take the property in the future; In the event of the public taking the property in. the future; the presence of the proposed parking lot should not impose additional costs onto the public: 4) The.user agrees to any conditions of approval associated with the approval of the Conditional or Interim Use Permitby the City Council. 7 Luther Cadillac Project Staff Report April 19, 20.22 Gem lake City Council Page 8 in discussions with the applicant, the: Planner noted that conditions could be made. by the city as part of the: approval. Section 17.5.9(C) 1). Shall maintain harmony and compatibility with. surrounding uses and with the architectural character and design standards of existing uses and development; The site is unique in that a majority of the site is not. within the city:liinits; there. are no:buildings or structures within the. Gem Lakeside that would add. or subtract from the aesthetics of the area. Since the: site is within the. gateway zone, the city could. request additional landscaping or screening if there is concerns with compatibility of the parking lot with the.properties to the north. 2) Shall meet or exceed all Performance. Standards contain elsewherein this Ordinance;. The:proposed use is meeting applicable.zoning requirements, 3) Shall not generate such additional traffic associated with the use that would overburden or exceed the capabilities -of streets and other public: services and facilities including, but not limited to,. parks, schools, and utilities serving the area. The proposed development would not be generating traffic to a. level. that would overburden streets .or other public services and utilities. Variance criteria Practical Difficulties, per.Section. 17.4.1 : • The property owner proposes to use the property in. a reasonable manner not permitted by the zoning ordinance The request is to have a zero foot setback; in order to. permit a parking lotto extend over two parcels that are under the.same ownership. Due to the lots. being in different municipalities, the two lots are unable to be combined.. Without a variance, the parking -lot would need to maintain a 10 foot setback from the south property line. The: plight of the landowner is due to circumstances unique. to the property not created by the landowner The municipal boundary, not created by the land owner, prevents the parcel from being combined with the other parcels under the same ownership The variance, if granted will not alter the essential character of the locality it will beunlikely that passersby will be.aware of the municipal. boundary in this area; which creates the need to keep the property'line and triggered the need for a setback. Reducing the setback along the south property line to zero feet for the parking lot would allow the site to appear and function as,one development, and. does not appear to have.an. impact to the character of adjacent areas within the city. Economicconsiderations alone do not.constitute practical difficulties The practical difficulty is due to the location of the municipal bouridary preventing. the. parcels from being combined; economic considerations are not noted as.a practical difficulty. Practical difficultiesinclude, but are not: limited to, inadequate access to direct sunlight for solar energy systems .{VIA Luther Cadillac. Project Staff Report April 19, 2M Gem Lake City Council Page 9 Section 17.4.2(B) notes that when reviewing variances, .that the city shall also consider`the following; • Adjacent Uses Development nearby is characterized by auto=centric parking lots. The use, while primarily in Vadnais Heights, will have some parking within Gem Lake. The normally required setback. from the property line would impact the ability to use the parcel for the proposed use (parking), and would create a layout that could stand -out from adjacent developments. Air and Water Quality The proposed..development should not impact air or water quality. The .site would have to .adhere to applicable requirements -for drainage from the city and watershed district. • Traffic Generation The proposed use would generate traffic, though most traffic would not be located within the Gem Lake portion of the: site. The site would have access to Highway 61 through a. new frontage road that would run south through Vadnais Heights. if the adjacent lots to this site in Gem Lake are redeveloped, the frontage road could be extended north. • Public Safety and Health The proposed project should not have impacts on the safety or health of the public, provided. the development is built to code and adheres to any conditions placed on this .variance. • Area Aesthetics The. site is unique in that a majority of the site is not within the city limits; there are no buildings or structures within the. Gem Lake side that would add or subtract from the aesthetics of the area. Since the site is within the gateway zone, the commission could request additional landscaping or screening if there is concerns with the aesthetics of the parking lat: Economic Impact on the Entire Area bevelopment.of.a currently vacant.site would result in new tax base for the city.. Development of the site could potentially spur additional development within the gateway area. Consistency with the Comprehensive .Plan The Comprehensive Plan identifies the gateway zone as perrnitting a wide variety of uses, most of which are: more mixed -use in nature. Provided that zoning requirements and other municipal ordinances are met, the proposed project would be consistent with the Comprehensive Plan, as the proposed use of the. site by the applicant would not prevent adjacent sites from being developed in accordance with the Comprehensive Plan and the Consolidated Land lase Ordinance. Minor Subdivision Plat The applicant has submitted a final plat for review and approval by the city,.and is meeting requirements for approval. if approved, the plat can be recorded with the Register of Deeds. Parkland Dedication The city's Consolidated Land. Use Ordinance requires a land dedication for parks, or cash in lieu, as part of subdivision requests. Given the .use:of the.site; a cash payment in lieu of land is recommended. ■® Luther Cadillac Project Staff Report April 19,.2022. Gem Lake City Council. Page 10 Development Agreement. As part of a subdivision of land, the city can enter into a development agreement to formalize how infrastructure. -and other improvements are to be. constructed, and can outline timelines of payment for parkland dedication -fees.. Given. the creation of the frontage road, .and infrastructure under the. road, a Development Agreement.could be drawn up for approval by the City Council with the plat. ACTION The City Council has the following options for each request: 1.. Approve the request, with or without conditions 2. Deny the request, with findings for denial 3. Table for further review/study RECOMMENDATION The City Council.should.review .the criteria for the requests; and determine if there. are. findings to support approval or denial of each request, Variance. The Planning Commission recommended approval of the variance request to permit a zero foot setback from the south. property line for a parking lots at.3516 Highway 61. If approved by the City Council, the following.condiitions for. approval were recommended; 1) The applicant is permitted to build the proposed parking lotwith a zero foot setback from the south property fine,. as shown in the plans submitted to the city and reviewed with the request. 2) The applicant isrequired. to acquire necessary permits and approvals from the city for the proposed .project. 3) The applicant is required to adhere to all applicable. local, State, or Federal regulations. 4) The applicant is required to acquire any other applicable local, State, or Federal permits for this request. CUP The Planning .Commission recommended approval of the Conditional Use. Permit. request to buildan automotive dealership, at 351Q Highway 6.1.. If approved by the. City Council, the followingcoriditions for approval were recommended;. 1) The applicant is permitted to build the proposed parking lot for the. proposed automotive dealership,. according to the. plans submitted to the city and reviewed with this request. 2) The applicant is required to acquire necessary permits and approvals from the city for the proposed project, 3) Any connections of the proposed development to city utilities shall adhere to applicable city requirements, 4) The applicant is required to adhere to all applicable local,: State, or Federal regulations. 5) The applicant is required to acquire any other applicable local, State, or Federal permits for this request. Luther.CadWee Project Staff Report April 1.9, 2022 Gem Lake City Council Page 11 Minor Subdivision Plat The Planning Cornmission recommended approval. of the minor subdivision request at.3516 Highway 61. If approved by the City Council, the following conditions for approval were recommended: 1) The applicant is to submit a payment in lieu. of park.land.dedication. 2) The applicant shall enter into a Development Agreement with the City of Gem Lake. 71 `' ".. � r�.'••+''v:f�,, .�n•r:: A ay+`•Kri.•�;a'+,�• • s:"fir `i:'v9F„�. _�:�Y'v;cxta.f.:,:A. 4, ...5 • 3.'f v � :��i:' r+� .�..fi�'-:•Yo �'+�'"> ''•••''':�.'«.•. �r>i •Yr. 2'- r9' yid 4i . 1 .S }`}.1 ':.,fit. „A 1 •.:t :: rj — ,,. � r � ti`i ��:•�[.<� �, r.: tip? .Y?. '?`'-• �+ ` •r •�'i} • ' � ♦,Q' � ' }� ' ��` �: r1;;tzir, . '�ra+n� •y. i �yt; ...y�kT:;. "•'. i �i•''' d:� �-'t K , %. `- �Yy i� 1M.,. =iCL•• .l. ".. { � ''. t•.. w N lry,•„.rr.•�•.' `5Et ,'?�• ,.y .!;, :.�,r.. 1.. i'.py�p�j'cy}++! 4 . it Iff Ell it .9 fsr! i F• ^ .�� i S ,}t{�•F. 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I ............................................................. ......... Summary,.................................................................................................................................................3 ContactInformation .................... :............... :........................... .:..... .... .............. ................................. 4........... 4 Introduction On behalf of Luther Company, LLLP,. Lan dform is pleased to submit this application for conditional use permit,. variance, preliminary plat and final plat approval to allow construction of a new Cadillac automobile dealership, The property includes land.in both Gem Lake and Vadnais Heights that would#unction as a sfngle.site. The two parcels in Vadhais Heights would be platted as a single parcel and the. land ih Gem Lake would be platted as a separate parcel. Tha City of Gem Lake approved the conditional. use permit, variance and preliminary plat.for this site on May 2.1, 2019 and the final plat on .February.18, 2020, Vadnais Heights granted approval for the portion the project in their city during the same time period, We began work in 2019/2020, including demolition of the dome in Gem Lake and stockpiling materials for final grading. The project was put on hold in 2020 and minor changes to the project are now proposed. On March. l, 2022, the Vadnais Heights City Council.approved these minor modifications and extension of the approvals through a Development Agreement Amendment. The City of Gent Lakehas indicated that this will require: a new application: Therefore, we are requesting approval of the project with minor changes from the 2019/2020 approvals. The updated plans improve access .and circulatlon for the site and reduce project costs with the following modifications from the previously approved plan: 1, Increased the building setback from the proposed Willow Lake Boulevard to add parking in front of the building, 2. Reduced the building footprint; 3. Revised the trash enclosure to attach 'it to the rear of the building,. 4. Eliminated parking stalls to reduce retaining walls and impervious area and 5. Various. updates and refinements associated with the changes above. Conditional Use Permit The City requires a conditional use permit when an automotive dealership in an abutting community is proposed to expand into Gem Lake. Luther Company, LLLP owns the two parcels in Vadnais Heights and the parcel in Gem Lake that will. be developed to operate as a Cadillac dealership and the site crosses the municipal boundary. The request complies with the applicable standards in Section 17.5.9 (Conditional and Interim Uses). Specifically: 1, Shall maintain harmony.and compatibility with surrounding uses.and with the architectural character and design standards of existing uses and development; The proposed use maintains harmony with the surrounding auto dealerships that currently occupy Highway 61 directly south and west of the project site. The architectural character and design standards will be compatible with the existing auto dealership uses. The:proposed showroom and offices will be located on the Vadnais Heights property' closer to existing auto dealership.uses in the southern portion of the project site reducing the. potential. impacts on the residential property to the north. 2., Shall meet or exceed all Performance Standards .contained :elsewhere in `this Ordinance; The plari complies with al 1. performa n be standards as specified in Section 18 of the Zoning Ordinance. Specifically: Luther Cadiflac, Gem Lake, MN March 11, 2022 LLJT18040 1 Screening— The site plan indicates a retaining wall and. landscaping that will screen the open sales lot from the residential property to the north. This screening complies with all requirements. Landscaping —The site plan complies with eppncable standards as specified in Section 18A of the Zoning Ordinance. Parking —The site plan shows 551 parking spaces which exceeds the parking requiremerts specified in Section 20.5 of the Zoning Ordinance, which call for three spaces for every 1,000 sq. ft. of floor area, .plus.1.5 spaces for each employee on maximum shift. Five accessible spaces are located near the north entrance. of the showroom, Lighting— The site plan complies with all lighting standards listed under section 18.8 and 18.8A. (lighting used to illuminate sales lots). Traffic.Cor►trol— The parking and circulation. are designed to maximize efficiency and minimize pedestrian and -vehide. interactions; The. customer parking is located near the front entrance to the showroom on the north side of the building. The auto repair and car wash drop-off are located on the south side of the building to allow customers dropping off their vehicles immediate access off Highway.61 and to minimize traffic interactions with customers and pedestrians on the north side of the building.. The proposed dedicated public right-of-way will.serve as a friontage road and will connectwith a future road extension, New traffic signals will also be installed as a component of this project -to help control the flow of traffic. Architecture- The Luther Cadillac building Will feature high -quality materials and:design:lhatwill be an excellent aesthetic addition to the stmetscape. of Highway 61. The transparent front facade of the building will showcase the new vehicles on the..showroom floor inside.and all sides of -the building will cor slst-of high -quality materials that meetthe architectural requirements as specified in Section 38-601(C.) of the Zoning Ordinance. 3. Shall not generate such additional traffic associated with the use that would overburden or exceed the: capabilities of streets and other public seiVrces and facilities including, -but not. limited to, parks, schools, and utilities serving the.area. The proposed L,ufher dealership will not generate enough traffic to overburden or exceed. the capabilities of streets. The proposed dedicated public right-of-way will serve as a frontage road and will allow for future road extensions.. New traffic signals will also be installed as.a component of this project to. help control the. flow of traffic. Other public services will not. be significantly impacted. Variance. ❑rivevvay and Parking Setback We are-fequesting City approval fora variance from the driveway and parking area setback standards fOrauto- 6irented uses in the Gateway Oistdctalorfg the municipal boundary with Vadnais Heights. The parid'og btbe*shered between the prop@rties; therefore, we are.requesting a zero -foot setback. The practical difficulty is created by the unique -circumstances where this property owner's land crossing municipal boundaries, but functions as single site. Luther Cadillac, Gem Lake, MN March 11; 2022 LUT 18040 2 We have reviewed the request in accordance.with MN law and City ordinance standards in Section 1.7.4 and find that the ordinance standards have been met. Specifically: 1. Adjacent Uses, The proposed development is adjacent to several other auto dealerships and will not. have. any sign!ficant negative impact on those uses. 2. Air and Wafer Quality: The proposed development will not have any significant impacts on air quality and is addressing.any impacts. on water. q u ali ty as required by Ciiy and. Watershed standards and regulations. 3. Traffic Generation: The proposed Luther dealership will not generate enough traffic to overburden or exceed the capabilities of streets. The proposed dedicated .public right -of way will serve as a frontage road and will provide access to the property. New traffic signals will also be installed as a component of this. project to help control the flow of traffic. Other public services will not be significantly impacted, 4. Pubic Safety and Health,- The proposed development. will not have any negative impacts of public safety and health 5. Area. Aesthetics. The Luther Cadillac building will feature high -quality materials and design that will be an excellent aesthetic addition to the streetscape of Highway 61. 6. Economic Impact on the Entire Area: The proposed development will. have a positive economic impact on the City by turning underutilized land into a productive economic use that will increase the tax base and provide local jobs. 7. Consistency With the. Comprehensive Plan: The proposed development Is consistent with the goals and policies of the Comprehensive Plan. Preliminary and Final Pfau Luther East Addition We are requesting approval of a.preliminary and final plat to combine the two Vadnais Heights parcels into'one lot and keeping the Gem Lake parcel as a separate lot. Both lots will be owned by The Luther Company, LLLP: The properties will be replatted as. shown in the Preliminary. Plat for Luther East Addition resulting in the following: One lot in Vadnais Heights and one lot in Gem Lake for the Luther Cadillac building and associated parking and sales lot, 2. A public right-of=way dedication along. the western boundary of the site. 3. A temporary right-of-way easement for the cuWe-sac turnaround that will be. vacated when the road. is extended. The. public rig ht=of-way dedicati0nof Willow. Lake Boulevard will allow access to Luther Cadillac off Highway 61-and provide a connection.for a future: road extension, The proposed plat meets all standards and requirements as specified in the Subdivision Ordinances of both municipalities. Summary We respectfully request approval of the Conditional Use Permit, Variance, Preliminary Plat and Final Plat to allow construction of Luther Cadillac on the site. The.project was previously approved by the both.the City of Gem Lake. and the C'ity.of Vadnais Heights and. some site work was started before the project went on Hold in 2020. The City of Vadnals Heights. has approved an amendment to the Development Agreement, whleh will allow the. project to Luther Cadillac; Gem Lake, MN March 11, 2022 LUT18040 3 proceed and we ask the City of Gem Lake to approve this request. It is our understanding that the item will be placed on the April 5t' Planning Commission and April 19�, City Council agendas for action. Contact Information This document was prepared by; Kendra.Lindahl, AICP Landform 105 South Fifth Avenue, Suite 513 Minneapolis, MN 55401 Any additional questions regarding this application can be directed to Steven Sabraski at ssabraski c.landform.net or :612.08.0243. LntherCaddlac,.Gem Lakk MN March 11, 2022 LUT1804Q 4 .'ram septic system Best UNIVERSITY OF MINNESOTA EXTENSIN Management Practices i httod/septic.urnii:edu Septic systems protect.humav-heafth and the environment by.saf~elyrecycling wastewater and -returning it to the -natural. environment. It.is.-your job as the homeowner to besure this happens effectively atad safely. As *ithyour-car,:regular maintenance and attention is needed to. keep it operating efficiently in a cost effective manner. Septic Tank Functions: w Separates. into three layers: scum (stuff that floatg), sludge (stuff that "sinks), and *the liquid. • The solids. and scum are held until removed by the. maintainer. Anaerobic bacteria. work to breakdown wastes, prepare the -liquid for the drainfield. • The liquid is delivered to the soil treatment: area.: to complete the treatment:process. If solids are not removed, they can end -up in the soil treatment area, causing (often irreparable) damage: • Factors that increase frequency of pumping. use of garbage.: disposal, water treatment unit that discharges. into the septic system, in -home daycare or other -reason a large number of people are present most of the time; laundry on the 2nd floor, excessive use of water and strong cleaning products: Best managementprnctices: • Tanks needto be evaluated every .two to three:years and pumped if necessary. Some counties require pumping, on a specified Basis. New homes -pump within 3--1I-months of occupancy the first time. • Never allow a tank to be cleaned through the inspection pipe. This: is :not.. allowed by code, and it does not allow a good cleaning to occur; Scum can plugthebaffle, baffles: can be knocked off.. Tanks should only .be cleaned through the manhole or maintenance hole: Be sure baffles, effluent sdeeni pumps and other components are inspected when the tank is pumped, 41 Install risers on the manhole covers to allow easier access. insulate the cover and secure tightly. • An effluent screen will prevent:mostsolids front. reaching the soil treatmentarea. Install and clean according.,to manufacturer recommendations. • Never use additives. The. cleaners are harrtiful to your. system. They do -not replace good management practices. Starters and feeders are not effective. • Warning: NEVER go intoa. septic tank —there are dangerous gases and .no oxygen! • Do riot ignore alarms ---troubleshoot the problem. Soil TireatmentAres: Trench or Mound Functions: • Soil organisniv destroy pathogens (bacteria, .viruses). Remove phosphorus, reduce nitrogen content. • Recycle clean water into the soil and ground water: Water and nutrients enter the ground water,. evaporate through plants, and are used by: plants. Best management practices: • Maintain vegetative cover (tarf*grass, native grasses, flowers). Mow, but do not fertilize, burn or over -water. • Keep all vehicles; bikes, snowmobiles, etc: off. • Do notplant trees or shrubs near drainfidd. • Inspect for cracked, missing inspectiiop pipe covers. follow practices to prevent freezing, including entire system if needed. Household Best Management Practices Manage water use: • Repair all leaking faucets, toilets, fixtures. • Change to low flow toilets, shower heads. • 'Replace appliances with low water use models. s Spread water uses evenly throughout the day and week.. • Re-route clean water sources: water softener, treatment unit recharge water,. high efficiency furnace drip, sump pumpslo: separate drainage area... Watch what goes down the drain:. The. toilet is not a garbage can nothing ishotild be. flushed except human waste and toilet paper, • Excess medications -storm to pharmacy: or land -fill: • Limit or eliminate drain cleaner use. Do-ngt-use automatic toilet cleaners,. disposable brushes.. Do not use every -use or*automat a shower cleaners. • No hazardous waste; paints, solvents, chemicals. Use disposable paint brushes. Eliminate or limit use of-girbagl disposal: • No' chlorine treated water such as from hot. tubs. Manage product use: • Minimize use of anti -bacterial soaps, cleansers. • :Detergents: treasure accurately, use as little as possible.. Limit use of bleach -based cleansers. $.ptage—the solids from the tank are usually land -applied. Lime is. added in:the truck to destroy pathogens and help control -odors. Septic pumpers must follow strict guidelines to. protect. public safety and water'quality. Septage disposal is managed by the MN Pollution Control Agency (MPCA)-and the Environmental Protection Agency (EPA). Ac. r more information: Order the Septic System Owner's Guide. Call 800-876-8636 or go to http://sh6p.extension.umn.edu: Onsite Sewage Treatment Program web site: htip.//�eptic.ptnn.edu. University of Minnesota Extension ittn://www.extension.uinn.edu. Written by Valerie Prax, Regional Extension; Educator, 6/07 02009 Regents of theUnivetsity.of Minnesota. All tights Reserved. The.Univen. by of Minnesota is an equal opportunity educator and employer: This materialcan be made available. in allernative fornnats for people.with disabilities. Call the Water Resources. Center, 612-624-9282. Septic systems protect the:environment by recycling wastewater and returning it to the natural environment, it is the job of homeowners to make sure this -happens safely and effectively. This h.appens..with.groger maintenance, regular inspections and an.understanding of home -Optic systems work. Septic: syste ms. s hou Id be evaluated and pumped at least everytwo to three years.. The City of Gem Lake has several ordinances that de:a.l with septic systems. They are a.: Septic Ordinance.# sob: and z. Septic.Ordinance 67D Please see..the ordinance section of this we.b site to vieweach:ordinance -in its entirety. Gem Lakerequires that all septic systerris`be inspected:annually:by a contractor hired bythe City. During.these inspections the. contractor looks at the following types of things: 1. Is your system in need of maintenance pumping? 2. .ls therea high liquid level in the septictank.which could cause sewage to back up into the house or cause effluent to surface onto the ground? Our inspectors use What.i5. called. a "sludge.judge" to check for.accumulated solids in the .tank. Please. note that a high reading may indicate that your system is overdue for pumping. 3.. Are manhole covers secure and in 9ood,s.hape7 4. If there is a lift station, is it operational or iri.need of repair? This could also cause sewage to back up. into the house or cause effluentto surface on the ground.. 5. Can the contractor locate the access for your septic tank? 6. is the ground around your tank soft and squishy? (Possibly not good) The City of Gem Lake charges $40 for each annual inspection. This charge is authorized by Ordinance #ao& This nspection is done primarily to protect ground water in our community. It is not done as a system compliance inspection, which is a much more thorough evaluation that is. done, for. i nsta nce, when a house is for sale. While,. the annual inspection will reveal whether your system should be pumped and is.in significant need of maintenance--�overail system maintenance should be ongoing. It is your responsibilityto keep your septic systernJn working.order. To facilitate the best possible inspection please note the.foliowing: i. To the best degree possible, all inspections with take placeduring the month of September. This will leave time for you to get your:system pumped if the inspection indicates attention is needed. 2. Please make sure your access -point foryo.ur septic is uncovered and noticeable. 3. Please reach out to our city clerk before or after the inspection to ask any questions. Please read the attached handout on Septic System.Best Management Practices .that was published by the University of Minnesota. REVISOR 7080.2450 MAINTENANCE. 7080.2450 Subpart 1. General.. All ISTS must be operated under -the.regulatory requirements of part 7082.0600. ISTS and all components. must be maintained in compliance .with this chapter and manufacturer requirements. Subpart:2, .items A .and B; are intended to apply to ISTS and systems that do not qualify as an ISTS,, but receives sewage such as- cesspools, drywells, leachingpits, or other pits. Subp. 2. Frequency of assessment. The owner of an ISTS or the owner's agent shall regularly, but in no case less frequently than every three years: A. assess whether sewage tanks leak below the: designed -operating depth and whether sewage tank tops, riser joints, .arid riser connections leak through visual evidence .of major defects; 'and B. measure :or remove the accumulations of scum, grease; and other floating materials at the. -top .of each septic tank and, compartment, along with the sludge; which. consists o f the solids. denser than water. Subp. 3. Removal.of material.. A: :Ail -solids and liquids must be removed by pumping fmin all tanks or compartments- in which the-tbp of thd*-sludge layer is. less than 12 inches fk6m..the bottom. of the outlet baffle or-transftr hole or whenever the bottom of the scum layer is less than thc°ee: inches. above the -bottom of the bUtlet: baffle or :transfer hole. Total sludge and scum volume must not be greater than 25 percent of the tanles H40id capacity. B. Removal of accumulated sludge, scur>rt, and liquids rrom septic. tanks and pump tanks must be through the maintenance hole. The. removal. of solids from any location other than the maintenance. hole is--not.a compliant method -of solids removal from a sewage tank, and this method does not fulfill the. solids removat requirement of this part. or a. management plan. Liquid and solids removal from clean -out pipes is allowed for holding tanks. G. After removal of solids and lig4ids-froin a system installed after the adoption of a local ordinance adopted after February 4, 2008., the maintenance hole cover must be secured as described in part .7080.1970, item D. Covers secured by screws must be refastened in all. screw openings. D. After removal of solids and liquids from a system installed before the adoption of a local ordinance adopted after February 4, 2008, maintenance hole.covers;must be sound, durable, and. of adequate strength as specified in. part 7080.1970, item 1), subitem. {3.), ands {1) be buried with a minim. um. 12 inches of soil cover or, if -the cover is.. currently at.ot above the ground surface or within 12 inches, from final grade; be. seared by Copyright 02014. by the: Revisor of Statutesi State of Minnesota. All Rights Reserved. 2 REVISOR 70801450. a -method that was deemed secure by the local ordinance that was in. effect. before February 4,1008; or (2) meet the requirements of part 7080.1979, item D, if the-eoVer-is'to be raised to be at or above. the ground surface or within 12 inches -from final grade. E. Pump tanks must be maintained. according to this .part: Sludge must :be .reemoved if within one 'inch of the pump. intake. SOP, 4. TWO waste treatment devices and privies. A. For -Primitive: dwellings using `ioilet waste treatment- devices in low: dwelling density areas; septage disposal from these -devices by the owner .must be, in accordance with.local ordinances. If no ordinance exists, the septage-must.not.be discharged-to.surface waters,.. drairiageways; steeply sloping areas, or wet areas in a manner or volume that. is harmful to the environment or public :health or that creates a. nuisance. The material must. be buried or covered -with soil. For site conditions not met in this subpart, the solids disposal from toilet waste treatment devices shall be according to subpart 6 by a licensed .mainten.ance business. B. When the privy is filled to one-half of its capacity, the solids must be removed. Abandoned pits must have the sewage solids and contaminated soil .removed. and must -be filled with clean.earth. and slightly mounded to allow for settling, Removed -solids shall be disposed of*accoidiOg to subpart 6. 'Subp..S. Additives. ISTS additives, which are products added to. the sewage or to the system with the intent to lower the accumulated solids in sewage; must not- be used. as a means to reduce the frequency of proper maintenance .and removal* o€.sewage solids: from the sewage tanks as specified in this part. The use of additives does not. fulfill. the oiids `ramoval requirement of this part or a management plan. ISTS. additives that. contain .hazardous materials rhust not be used in an ISTS. Subp. 6: Septage disposal. Septage or any waste mixed with septage mustbe disposed of in accordance with state, federal, and local requirements. for septage. and other wastes; If. septage .is disposed of into a sewage or septage treatment facility, a written. agreement must. be provided between the accepting: facility and the maintenance business. Subp. 7. Use of sail treatment site. .Activities on the current soil dispersal and treatment system or the reserve soil dispersal and trepim. eat area as specified in part 7092.0100, subpart 3, item F, that impair the. current or future treatment abilities or hydraulic perfonnance of the soil treatment and dispersal system are prohibited. This includes, .but is not .limited to, coveting. all or part of the soil treatment: -system with .PA .impermeable surface as. determined by the local unit of government.t. C6pyrlght.0.2034 by the Revisor of Statutes. State of Minnesota. All Rights Reserved. 3 REVISOR -7080.2450 Subp. 8- System remediAti6n.- Any maintenance activity used to increase Ah6 acceptance pfeffluent to. a, soil treatment and dispersal system- must: A.. not be used on. a System failing to Protect gr6p4dwater as. defined in: p4rt 7080. 1500, subpart.4, itom-B., unless the .activities indet therequirement.s of parts 708.0.2350. :E00 .700.2400; B. not cause preferential.flow from the soil treatment and dispersal system bottom to the. periodically saturated soil -or bedrock;. and C. be conducted by an appropriately certified qualified employee or an appropriately licensed business as. specified in. part 708-3.0790. Any.substance added with the intent to increase the infiltration rate of the soil -treatment. and.disp. ersal system. must,not contain hazardous substances. Statutory Authority: MS 3 115.03; 115.55 History: 32 A 1.34 7; 35 SR J-15-301f 39 SO 1001 Published Electronically: jiumary 22, 2014 Copyright 02014 by the Revisor of Statutes; :State of Minnesota. All Rights Reserved: G/22/2022 Progra m::covers:..:..:.......:.: Chemicai inventory .` Safety: Data Sheets,: •ii< s- `= cIi b 'n .., a ej I l 6/22/2022 Safety Data Sheets Most chemicals have safety data sheets which inform users of the chemical properties of the product, flammability information, routes of entry into the human body, storage requirements and other relevant Information related to the use.and safe handling of the product.;... .., .::;; 7 N 6/22/2022 +ntCn.a }•r.l:%nIuJ¢ II::> 1!�A t••U:J %�•U,r 'il,.r,;., Infectious agents tt:,:-�.,,".:..a »U,,r,'r,�r.,.. „'a : %nl?+'-„'- mV�Je ,. b,a:r nee 'Jeb•:3 IblceEbt••r, e�el�spm -v:tl l:�.er k., ;rrd H.J. cat, of Grrp taro. t,t •r.w 4..J': �n Ir,'t!,cvs l.ms+ u'ntn: w, vi t r;... .��.,Hazardous non -routine. tasks <<- :. Non -routine tasks vary vrldely, same may < Involve hazardous chemlals or hats rdous alluatlorls -... Conialnets may leak or be spilt inadvertently Blood from a cut or,other•6dily Fluid may require dcanup , yld;�.r Uean these situatlons wlth care, or cal I for. assistance-:l • 'yt^�"�1r' 3 �at i Hazard communication Program (Implementation of 29 CFR 1910.1200 and MN Rule 5206.0700) h . n a A ail{• ' >; ?;: ;.Y ,. ,:cr ��+.� �- ::1C�� n:•; ,ems nitl ... �Sr. •i\�j.i �.'iiiNa4 Yr4 T �• it - %F r_ . { . Minnesota hazard communication/employee right -to -know program for the City of Gem Lake General company policy The purpose of this notice is to inform you our company is complying. with the Minnesota OSHA (MNOSHA) Employee Right -to -Know standard and Hazard Comrimunicationstandard by.provid'ing you with training about the hazardous chemicals, harmful. physical agents.and infectious: agents. you are: exposed to: on the job. As part. of this effort, we.haye:ca.mpiled a list of the hazardous. chemicals used in our facility, collected safety data sheets (SDSs) from our vendors: for these chemicals, received reference material about the harmful agents you are exposed to, ensured our containers are labeled and posted signs in the. hazardous areas: Thais program applies to. all work operations in our company where you.may be exposedto hazardous chemicals; harmful physical agents or infectious agents. during normal working conditions or an emergency situation. James Lindner, the..Facilities and Safety Manager is the. program coordinator and has overall responsibility for the program. The Facilities and Safety Manager will review and update the program, as necessary. Copies of the written program may be obtained from Melissa Lawrence, City Clerk. With this program, you. will be informed of the contents of .the MNOSHA Employee Right -to -Know standard, the. Hazard Communication standard; the hazardous properties of the chemicals you work with, safe handling procedures and measures to take to protect you rselves.from these chemicals. You will also be. informed of the. hazards associated with nonroutine tasks and the hazards associated with chemicals in unlabeled: pipes. [For construction contractors and other multi -employer worksites, insert: We will.also inform you of any:hazards. created by other employers and their employees -working in the same area. Training Everyone who works with or is potentially: exposed to. hazardous:chemicals, harmful physical agents or infectious agents will receive initial training about the .Employee Right -to -Know and HAzard. Communication standards and the safe use ofthos.e chemicals. or agents prior to their work assignment.. A program.has been prepared fo.r this purpose and..is outlined below. Whenever a new hazard is introduced, additional training will be provided. Training updates will be performed -at least annually and may be brief summaries of information included in past training sessions. The program coordinator is responsible for ensuring this.training is provided. Training. plan The employ ee.right-to-know and hazard. communication training will include: a summary of the standards and this written program; the chemical and physical properties.of hazardous chemicals and methods that can be used to detect the presence or release of chemicals (including.chemicaIs in unlabeled .pipes);. 41 the physicaI.hazards of chemicals (e.g., potentiaIf or fire, explosion, etc,);the name of.the chemical or agent and the level, if established, at -which exposure to the hazard has been restricted according to MNOS HA standards or, if no standard has been adopted, according to guidelines established: by competent professio.nal.groups; ■ the health hazards, including signs and symptoms;. associated with exposure to chemicals, harmful physical agents and infectious. agents, and any medical condition known to be aggravated by exposure to these hazards; • the procedures to protect against those hazards (e,g., use and maintenance:of personal protective equipment, work practices or methods for proper use and handling of chemicals, and procedures for emergency response); • the work procedures to follow to assure protection when cleaning up incidental spills. and leaks of hazardous chemicals; • the location in the facility of 5D5s, physical agent data sheets. (.PAD5s) and infectious agents information; instruction about how to read.and interpret the information on labels, 5D5s and PADSs; and • direction about how to obtain.more hazard information. • Records.of training will be.mainta.ined for three years: in [location] and will include: • the dates of training; • the name, title and .qualifications of the. person.who conducted the training; • the names and job titles of the employees who completed the training; and. • a.brief summary or outline of th.e information that was included in the training session.. List of hazardous chemicals (chemical inventory) The Facilities and Safety Manager has created the list of all hazardous chemicals used at the corn pany and related work practices in the facility and will update the list as necessary. A separate list is available for each individual work,area. Each list also identifies the corresponding 5D5 for each chemical: The master list of all chemicals used. by the City of Gem Lake Carl be found below. The .following table represents Gem.Lake.'s current list of Chernicals.. Chemical Name Manufacturer Location Used Comet with bleach Proctor and Gamble Building wide Prominence Diversery Hard floor areas Iron. out Summit Grands Building wide Lysol Reckitt Benckiser Building wide Pine.Sol The Clorox Company Building wide Surface sanitizer Ecolab. Building wide Scrubbing Bubbles SC Johnson Restrooms Stainless steel polish Zep Inc. Restrooms,.waterfountains Tribase multi -purpose cleaner Spartan Building hard:suftes In -tide disinfectant Theochem Laboratories Building wide Air Wick deodorizers Reekitt:Benckiser Building wide Windex original glass cleaner SC Johnson Building wide glass areas. Nonacid bowl cleaner Zep Inc. Restrooms Freez-konr'I Nu-Calgon Mechanical. room Toner cartridge Clover Printers Dra Clean latex paint Dutch Boy Mechartical roorn Alkyd Zone marking.paint ICP Construction Mechanical room/parking.lot Speedhide acrylic exterior paint Pittsburgh -Pa 1nt Group. Mechanical room/exterior Speedhide interior latex. pal nt Pittsburgh Pa.int.Group Mechanical room/interior areas PPG ceiling paint Pittsburgh :Paint Group Mechanical room/interior. ceilings P.romar interior.latex paint. Sherwin Willlams Mechanical room/!nteriorareas Up and Up disinfectant wipes Rockline Industries Building wide Wells Hand Sanitizer Eleven Wells Spirits Sanitizing stations Antibacterial hand:soap Ecolab Soap dispensers Dial hand sanitize gel Henkel Building wide.. Members Mark disinfecting wipes Rockline Industries Building wide. Member's..Ma.rk anti ba cterla I hand soap Ecolab Soap dispensers Purell nand sanitizes foam Gojo Industries sanitizer dispensers Pureli Healthy Soap Gojo Industries Soap dispensers Method With sea minerals Ecover Kitchenette sink Sanded grout Laticrete Maintenance room Triple flex bonding mortar TEC Maintenance room Chemical inventory list is current as of January.21,..2022 List of harmful physical agents (If applicable to the facility) As: of January 2022, there are no known harmful physical agents located at Heritage Hall,. City of Gem Lake. List of infectious agents (if applicable.to the facility or when workers are assigned first aid responsibilities as part. of their job duties) As. of January 2022, there are no job duties at Heritage Hall, City of.Gern Lake; that require city employees to provide first aid. Safety data sheets (SD5) Safety data. sheets provide you with specific information about the hazardous chemicals you use. The program coordinator wilt maintain a.:binder in [location] with an SIDS for every chemical on the list of hazardous chemicals. (If SDSs are available on the.comparty's network; provide that. electronic location.) Facilities with a computer available to all employees to view.SDSs.are not required to keep paper copies on site, The program coordinator is responsibleforAcquiring and updating SDSs. He or she will contact the manufacturer or vendor if additional research is necessary or if. an SDS has. not been supplied wi th. an initial shipment. All new chemicals to be broughtinto the facility must be :cleared by the program coordinator. Harmful physical agents information (if applicable to the facility), including Physical Agent Data Sheets (PADS) Dote: This section.does not currently apply to Heritage Hall at the City of Gem Lake Infectious agent information (if.applicable to the facility) Note; This. section does not currently apply to Heritage Hall at the City of Gem Lake Labels and other forms of warning The: program coordinator will ensure all hazardous chemicals in the .facility are:properly labeled and updated as. necessary. Manufacturer's.containerlabels. should.be left on the.conta.."iners if possible and must fist, at a minimum, the product's identity,..a signal word ("danger" or "warning"), the appropriate hazard statement; pictograms}, precautionary statements (how employees can protect themselves) and the name, address and telephone number of the manufacturer, importer or other responsible party. If you .transfer hazardous chemicals from. am an ufacturers-container into another container, the new container must have a label that identifies the chernical's identity and .any appropriate hazard warning. Immediate -.use containers; which are containers of hazardous chemicals under the control of one employee and that are emptied during the same work shift, do not have to be ]abeled. Pipes or piping. systems do not have to be labeled, but their contents .will be described in the training session, Nonroutine tasks When you are,.requ.ired:to perform hazardous nonroutine tasks, a'special training session will.be.. conducted by the [job title] to inform you aboutthe hazardous chemicals you might be exposed to and the proper precautions to take to reduce or avoid exposure. SDSs w111 be available about the hazardous chemicals used. The program coordinator is responsible for ensuring this training is provided. Multi -employer workplace (if applicable. to the facility) If another employer has its employees working at.the facility, such as service rep resentatives.or subcontractors,. the program coordinator will: • provide the other employer with copies of the. SDSs for the hazardous. chemicals its employees may be exposed to while working at.the fac]lity; inform the other employer of a.ny precautionary measures that need to betaken to.protect the employees: during both.normaI working.conditions and ]n foreseeable emergencies; and • inform the other employer about the labeling system used in the facility. The program coordinator will document 1n writing that the above information w.as:conveyed.to the other employer.. Frequency of training The program coordinator will review our employe training program on a regular basis. and will advise management regarding initial or annual refresher training needs. Retraining is alsb required whenever a new hazard is introduced into the workplace. As part of the assessment of the training program,.the program coordinator will obtain input from employees regarding the training they have received and their suggestions for improving it. This review will. be performed annually;. necessary changes will be made to. keep the program up to date. Program coordinator Date Reviewed by Date Proposal to the Cities of White Bear Lake, Vadnais Heights, and Gem Lake RE: County Rd E Corridor Revitalization Revised: January 2022 Twin Cities LISC Project Proposal Objective: LISC's Corridor Development Initiative (CDI) process offers a proactive and interactive way for communities to guide development.along major corridors and. on key opportunity.sites. This hands-on experience allows. pa.rticipants.to: + Better understand the factors (financial, [and use, design, etc.) that inform development, + Learn how to.leverage .community goals and values through redevelopment and infrastructure investments, and s Build community consensus to:guide future development for selected'sites. The result? Win -win -win. Development. opportunities move more efficiently through the. public review system. Neighborhoods have the .chance to guide proposed projects to reflect .their community vision, and developers reduce the. amount of time between mak!ng a proposal and breaking ground, Deliverables- © .County Road E Corridor Action Plan, to include near, medium and lo:ngAerm goals and action steps, and.serve as. a tool to attract private investment through development and infrastructure. improvements: The plan will be presented to the jurisdictional partners (Cities of White Bear Lake,.Vadnais Heights,.Gem Lake and Ramsey County). for their consideration. © A summary report of the CDI process, including participant feedback summary, information acquired .through the process, and additional background material. O Facilitation .of four Advisory. Council meetings, two Citizen Advisory Group meetings, and five CDI workshops which are opento the general.public. © Outreach materials to notify and recruit community participation in the CDI workshops. Methodology: The CID I process wili facilitate -a series of community workshops designed to build consensus around a County Road E Corridor Act ..on Plan (Centerville Road to. Century Avenue), to 'include recommended guidelines for the redevelopment of 3 — 5 key opportunity sites. The process: will be.led. by a Project Team; a. Citizen -Advisory Group, and 5 - 6 community workshops that are .open to. the public over a four month period. A Project Team will be established to: Identify the goals and objectives of the CDI process Assist with the creation.of an. outreach and. communication strategy to recruit community participatio n,.and Reach agreement onthe final. recommendations supported through the CDI process. Project Team Membership will consist of- 9 City representatives:.Three (3) from each of the partner titles (White Bear Lake, Vadnais Heights,.Gem Lake) r 3: Ramsey County representatives 2 5tate representatives' 2lPage D I Metropolitan Council representative Up to five community representatives (including business leaders or other key stakeholders such as schools, parks, etc.) The Project Team. will meet four times through the four month process: Meeting 1: Establish the process goals and objectives; and agree to community outreach work plan Meeting 2: Review input from Workshop 1 and. recommend panelists for Workshop 3 Meeting 3: Review draft recommendations Meeting 4: Finalize recommendations In addition, a Citizen Advisory Group will be created to ensure diverse representation from a range of community interests and backgrounds, - con sisting of up to twenty (20) members that will provide the following functions: • Identify outreach strategies to engage underrepresented groups to participate and inform the County Road E Corridor Action Plan �. Expand the range of perspectives and expertise that inform the final recommendations. Membership will be appointed by the partner cities. The Citizen Advisory Group will meet two times during the process and will receive a small stipend for their participation in the. Advisory Group. Meeting 1; I.nform outreach strategies. to achieve.greater and more dive rse. cornmunity participation Meeting 2: Provide feedback and review for the draft recommendations and action. plan Outreach and Communications: Prom otionaI materials to.publici.ze and recruit participation will include:. ➢- A "Save the Date" postcard notification about the five CD workshops to: be mailed to all households in the. vicinity three weeks in advance (cities will provide.printing:and mailing of postcards), ➢ Fliers that will be delivered door-to-door to households in the surrounding area, and posted at local businesses and other gathering places. ➢ Information. provided on the city web -site (administered by city staff). ➢ An electron ic.invite :to be distributed through. an email list -serve and city -sponsored social media. platforms. The five part CDI workshop series will consist of: Workshop (; Kick-off — County Road: E Corridor Revitalization Plan Introduction to the purpose and goals .of the process, and the corridor a.nd sites that will be the focus of the workshop series, City and County staff will provide information -from the. updated comprehensive plans, demographics, goals, and other relevant data. Presentation will be provided..by SE consultant: on ways to reimagine County Road E to set the stage for revitalization, and Stantec consultant on residential and retail trends. Participants will. work 1n sma11 groups to discuss their concerns and hopes for redevelopment,: which will frame the values that the remaining workshops will aspire to. 3.1P.��ge Workshop 2: Exploring. Redevelopment Scenarios -- The Block Exercise (opportunity sites at the eastern section of County Rd. E - White Bear Lake focus) Identify opportunity sites in the eastern portion of the torrid or.for the block exercise. " The workshop will review the values articulated in Workshop I, and invite participants to create their own development.scenari.os for the designated sites. Tables with aerial maps will be set up for the block exercise to explore.a range of development.scenarios for the three sites. The development. scenarios will be assessed by a financial tool to determine its financial.via bility. The results of each scenario: are reported back to. the table, whiCh informs the next development.scenarips, The block .exercise provides an opportunity for people toexplore options anal.. alternatives within a frameworkof city goals, community values, and market feasibility: An additional table will gather input on street design improvement options, which will be staffed by a traffic planner/engineer. Workshop 3: Exploring Redevelopment Scenarios —The Block Exercise (opportunity sites at the central section of County Rd E -- Vadnais Heights focus) Identify opportu.nity sites: in the central portion of corridor for the block. exercise. The workshop will review the values. articulated in Workshop.l, and invite participants to create their own development: scenarios for the designated sites. Tables with aerial maps will be set up for the block exercise to explore a range of development. scenarios for the three sites. The developmeht.scenarips will be assessed by a financial tool to. determine its financial viability. The results of each scenario are reportedhock to.the table, which informs. the next developmentscenarips. The block exercise proyides.an opportunity for people to explore options and alternatives within a framework of city goals, community values, and. market feasibi1ity.:An additional table will gather input on street design improvement options, which will.be staffed by a traffic. planner/engineer. (An additional Block Exercise Workshop may be added for the western portion of 1he County Rd E corridor— Gem Lake focus] Workshop 4: Panel Discussion The .summa.ries fro..m.warkshops 2 — 3 will. be. reviewed by.a panel representing a mix of developers and peer cities that can speak to their own experience with road improvements. The panel will share their insights and. observations about .the potential for County Road. E.. The panel discussion allows participants to benefit from the: insights of:other cities and development experts, understand. the challenges and opportunities, and what,it would take to advance preferred options that have community support. Workshop S: Review Draft Recommendations Based .on the input gathered in the previous workshops, a draft document including land use and roadimprovement recommendations is. reviewed and revised. by the participants. The final draft will be submitted to the Advisory Council for consideration. CDl Technical Team A technical team of facilitators, design and development experts, land use, and traffic/transportation experts provide a neutral setting -in the CD.I workshops because we're not invested in any specific outcome. The result is.a learning moment. where community members. discover the connection between design, use, and market realities. 41Page The CDJ technicaltearn includes (bivs attached): .0 Gretchen Nicholls, Local Initiatives Support Corporation (LISC) Twin Cities —.Project Coordinator (oversees process logistics, materials, consultants, final report and ' presentation) o Barbara Raye, Center for Policy Planning and. Performance — facilitation, process design, and evaluation ZI Tom Leighton, Stantec —.land use planning, development, and market expertise. U Heather Kienitz,.SEH Traffic engineer and transportation planning n Miranda Walker, Greater M.N Housing Fund _financial analysis and development expertise ❑ Julia Paulsen Mullin, Independent consultant— Block exercise design, coordination, and facilitation (includesadditional table facilitators for the exercise).. ct Katie: Thering, consultant— PromotionaI materials, photography and report layout Outreach for CDl workshop participation The Project Team and Citizens Advisory Group will identify an outreach strategy and action plan, which will be implemented byhe CDI team and city staff.. Efforts will be made to prioritize outreach to underrepresented stakeholders; so that a variety of perspectives will inform.the workshop conversations and final recommendations. Past experience through CD has proven that the most effective outreach is face-to-face. People are more likely to attend if they have been personally invited, and/or they believe that the process will influence key decisions. Working with key community resources and networks (such as churches, community centers, schools, etc.) often prove the greatest results. Electronic and physicaI notifications will be available to distribute, pro motingthe full series of CDI workshops. Host cities will also provide access to information about the process on their Web sites, including materials developed from thecommunity workshops. 51Pac Activities and Proposed Budget Tasks Proposed Fees (Estimate to include 5 community workshops) Facilitation and evaluation services $8,000 (To include process design and planning, facilitation for four Project Advisory Group meetings, two Citizen Advisory Group meetings; and five. Community Workshops) Block exercise prep. and staffing $5,900 (includes table facilitators for two block exercise workshops) Financial analysis for block.exercise $2,000 (for two Block exercise workshops) Production of publicity and meeting materials, $3,740 photography and report summaries Additional consultants: Heather Kientiz, SEH (transportation consultant) 7,000 Tom Leighton, 5tantac (land use consultant) 7,000 Project Coordination (includes contract administration, $13,539 documentation of process, write up of draft recommendations and summary report) Refreshments (five workshop @$150 each) $750 . :, ,.:; Stipends for:Citizeri Advisiry Group �$100 per member) ......... , $ ,000 . . TOTAL PROPOSED BUDGET $ 49,929 S Community Workshops): Additional Block Exercise Workshop $6,000 I nclude Western section— Gem Lakej: EXPANDED PROPOSED BUDGET $55,929 (6 Community Workshops) * Aerial maps used for the block exercise workshops will be provided in - kind by the cities or county. 61Pane Proposed Workpian / Content of Community Workshops Date / Time / 151 Community Workshop — Gather Information. Tasks Location TBD . Overview •of •2 —3 .priority redevelopment zones along County City staff— work from Road E, current land use. policies,. comprehensive plan revisions current comp plan. materials + Demographic changes, housing.gaps,:commercial space. trends, demographic other issues,as identified•bytbe Project Advisory Group information. . Presentations by CDI.consultaht team on market trends, land use Consultants prepare options, and review ofCounty.Road E segments and options to short presentations on align with.•emerging•land uses. design, development types, -site planning, + Small Group discussions: What do you want to achieve from and connections to. developinetit? What are your concerns? adjoining uses. + Report back to Large Group. Date / Time / 2nd. Commuitity.Wbrkshop — Block Exercise Tasks iocatio. Eastern priority. redevelopment:zgne TBD Prep work and staffing Overylew of community -input from Wksp I for block exercise Set up block exercise o Include key opportunity sites o Street design improvements input: map ♦ Report out from each table on favorite scenarios and what was learned. Date / Time / 3rd Community Workshop - Block Exercise Location. Central priority redevelopment zoffe TBD Overview of community input. from Wksp 1 + Setup block exercise o Incltide key opportunity sites o -Sir* design improvements input map Report out from each table on favorite scenarios and what was learned; te.. l Time !: ; :. [ADDITIONAL SES.ST.UN MA'Y $E:A . , EI :•::.•. Cammunx Worksho '_ Block T.....e'::; ;,-,;_,;<: Western priorriy redevelopment zone X{iii �: vi. •{ ;:: t.= _t.: is^:i:it i. •{ �:: {{�:.y'Y.. :tJ ..•S w ����'l7vervew. fcommurii' •FI t�fr'm:. '..1: t. n�: +r•'t:i 0 h' :in 0 . W1tS P. p. . sqtup.blockcxerci se V. keY `? aPp #y.•' aituni ' sites •• w�.:�� ;: tdesi ' im rovemehis.in utnia': r� P P P:. .Y*. . Provides financial analysis scenarios Tasks Prep Work and staffing for lbioek exercise. Provides financial analysis scenarios irk an8 i afHh ;k.,.exercise;.:... .si financial s`sce a x 71 P. a• g .e .... ....:..:.:...:..: .:..:..:...:. ::;' = <t �r=::::�;{s:;,=::•-::...: Re ort out:from'.each table::on::favante::scenarzos..and ......:.:... ........:.. . e arned. ...:....... . v-;-: :v bate. / Time / 0 Community Workshop — Panel Discussion Panel members: Location Advisory Group. TBD • Review'bf Block 'Exercise and Road Improvement surnmary identifies panelists sheets (responding to the types..of development Panel: Discuss. development. opportunities and challenges, and products and road. lessons leaMW from other.rgad improvement efforts. improvement efforts by other cities that •. Provide. example of deve€oprrient g d lines-:that.reflect.what the would be interesting to final product will be — Lame Group, Discussiov highlight). Date /Time / $in Community Workshop — Framing the Tasks Location Recommendations TBD Draft Facilitated discussion to reach -.agreement on final. recommendations for recommendations for land usos and .road imprgvement,pAprities. discussion based on. information gathered Next Steps — Project Team to finalize recomtriendations and through:the process. County Road E Corridor ActXQn Plan 81Page Outreach / Communications work plan: Tasks Who Date A. Mailing of "Save -the Date" postcards that i LISC / KTheri ft / City staff anndunoes community workshop dates (city wide) create:posteaarcl B. Email listsl city newsletter / social media to ♦ City Staff coordinates mailing inform residents about.the process. C. Press:release / pitch story about the County Rd E ♦ LISC./ City staff CDI. process to local :press D. Fliers distributed throughout.area (e.g. door to *. LISC / City Staff door, local businesses,. parks, churches, E. Put info on local cable.isetworks t LISC / City staff F. Additional.commimity outreach: ♦ LISCICity staff] Community organizations (i.e. League of Women Voters, Lions:Club, Rotary Club, etc.) ♦ Chamber of Commerce # Churches / Religious institutions (fliers) ♦ Other? G. Post all materials:on web sites + Cities: will coordinate content on city web sites H. Translation seivices ♦ Cities. (provided by reques) I. Refreshments LISC L Final Report —written and.pptpresentation ♦ LISC /.CiW staff provides .oversight 9'EPage Corridor Development Initiative Technical Team Gretchen Nicholls Program Officer,. LISC Twin Cities Gretchen coordinotes the Corridor Development Initiative (CDQ4nd assist5-:regional strategies around equitable transit-oriented*develop ment. Working with.communitles she bridges on - the -ground community development efforts with regional systems conversations, connecting private investment with public purpose. Barbara Raye Executive Director and Founder, Center fQr Policy Planning and Performance Consultant,. Trainer, Mediator; Researcher, Policy Analyst Barbara has dedicated her career to improving the effectiveness of community -based nonprofit organizations and government agencies in their work for social justice and the ethlcal-use of power. -She has worked to his end also in universities and operating foundations. in all these sectors she brings an expertise in systems and culture change, collaboration; and program development and evaluation. Tom Leighton Stantec. Working to foster real world:positive change through advancing high quality development and building vibrant places,.Tom provides planning and development expertise to create bustling, attractive and economically vibrant community assets that. improve cities and neighborhoods. He puts Air intentional priority*ort laying the groundwork fo'r irnplementation. Heather Kientiz SEH Heather Kienitz; PE, is a traffic engineer with 18 years of experience: Heather specializes in ; 1 muitimodal complete streets planning and design, design of pedestrian and bicycle facilities, and traffic impact analysis. Julia. Paulsen Mullin Independent consultant Julia Paulsen Mullin 15 a strategic thinker arid competerit-pwiect manager. She is comfortable ». working with and within complex organizations; as well as relating easily with the person next door. A common thread ih:her work for neighborhoods,,cities,schools, and others, is her effectiveness iri surfacing core values and vision, and Iinkingth696 to effective action. Greater VIN Housing Fund Miranda oversees the NOAH,Impact fund for Greater MN Housing Fund, and has worked for yariety.of development and finance agencies, including Aeon, Hands On Twin Cities; Habitat for Humanity, Project for Pride In Living (PPLI, and Minnesota Housing Finance Agency (M H FA). Katie Thering Katie Thering PhotQgraphy With a backgraund in -landscape architecture and urban. design, Katie cobrdinates the block exercise por`tiop Of -the CDI process: Her work with CDI combines her intetest in design, neighborhoods, and community outreach. Prlorto becoming a consultanffor. LISC, Katie worked for the. Metropolitan Design Center at the University of Minnesota.. In addition to her work with LISC, Xatie-is a. photographer. toIfag House Research Department Charitable Gambling in Minnesota License and Permits August2402 Page 4 Charitable gambling. may only be conducted by a licensed organization.. A fraternal, veterans, religious, or other nonprofit organization may apply for licensing if it has been in for at least three years and has at least 15 active members. Gambiiug licenses are issued. by the.director of the board under criteria set down by the board. Licenses are valid for two years and are issued without fee. In addition to the licensing requirements organizations are required to obtain a separate preimiseg permit from. the director of the board for each location where gambling will be conducted, Like: licenses, premises permits are valid for two years. The annual cost of the.permits ranges from $75 to $200 depending on the type or types of gambling to be conducted at the location, The board also licenses distributors (wholesalers) and manufacturers of gambling equipment and the owners of bingo halls. Use of:Proceeds. An organization's gross profits from gambling (gross receipts minus pries) amgbe used only for "allowable: expenses" and expenditures for "lawful purposes" (including. gambling taxes), Allowable expenses are defined: as any expenses directiy related to the conduct of gambling:. The law limits expenses.for.bingo to a:maximum of 70 percent.of gross. profitless the state bingo tax. For pull -tabs and. other forms of gambling the niaximuni expense percentage is 55.13ercent, "Lawful. purposes" axe: Atiy expenditure by or contribution to a 501(c)(3) tax-exempt organization, or, to. a.501(c)(4) organization that:conducts a.com=nity festival, if the organization insets board operating and expeiiditure.0takdards < Contributions to- individuals. or families o.relieve poverty, homelessness, or disability < Contributions for treatment of delayer] post traumatic stress syndrome or compulsive gambling Contributions to an accredited educational institution < Contributions to a. scholarship fund wherefluids are awarded; through an open and fair selection process. < Activities that recognize humanitarian or military service < Recreational, community, and athletic facilities primarily for persons under 21, provided they &- not discriminate on the basis of gender < State, local, and federal.. taxes on gambling and the state unrelated business income tax on gambling House Research DeparUnent August 2002 Cliaritable.Gambling in Minnesota Page 5 A • Property ge0. on gambling premises an organization owns (or; in the case of a veterans organization, leame.4-up to the amount that board rules allow4 renting organizationto pay as. rent forbingd,.and up to $35,000 per year for premises used for other forms of gambling < Contributions to. government and government agencies (except: a direct contribution to a law enforcement or prosecuting agency) < Contributions to or expenditures by a roUglous. orgganizatlon < Up to half.the cost: of mandatory annual -.audits of.gambling accounts < DNR-approved expenditures on public snowmobile and ATV'trails < Expenditures on*ildlife management projects when approved by the state agency having jurisdietion,over the project < Nutritional programs, food shelves, and. congregate. dining programs pri-t0rilyfor disabled -persons or persons age 62 and older . Contributions to coninA"ty arts organizations, or expenditure -to sponsor arts programs in a oaniinuriity < In tiro case of a Veterans organizations, payment-of..'o ties on the building used as the organizations -primary headquarters, and*speriding-up to $5,000 in a.year for meals and other membership events for inernbers and spouses that recognize military service With limited exceptions, "lawful:purpo$ee' doesxiotinclude the building, repair, maintenance, or improvement of a building that an organization owns. or leases, unless the building will be used exclusively fora lawful purpose.. Also excluded are (1) expenditures to. influence governments or elections; (2) a contribution to a parent organization if the parent organization gives any money to the contributing organization; and (3) a.contribution from one organization to another unless.the contribution is approvadbythe'hoard. Gambling Locations Organizations may conduct gambling only on premises they own or lease. Leases. Leases may be,foran entire Building or part of a building, and can be for as small a space as a booth for seeing pull -tabs in a bar or restaurant. Monthly rent for space used fbt bingo is hinited to a rango. of $200 for premises, under 6,000 square feet up to $400 for premises over 12,000 square feet. 'The law requires board rules on.retit for other gambling space to allow - at least. $1,000 per month. Leases cannot .be based on a percentage ofthe gross receipts: or profits. Leases must be concurrent with organizations' premises permita; meaning that they cannot nun for snore than two. years. Megai gambling: Under. board rules. an organization may be barred from a location where illegal, gamblinghas. taken place. Bans can run from 90 days to pei na icntly, depending on the number'ofprevious violations at:theldeation. Bylaw the board cannottake,action against an organizatide premises permit because of illegal gambling:unless it -determines that the City -.of Gem Lake, MN Resoluti6ti No. 2021406 April'19, 2022 ARESOLXMON AUTHORIZING THE .CITY TREASURER TO. DISTRIBUTE A PORTION OF THE CHARITABLE GAMBLING FUNDS TO -THE WHITE BEAR LAKE AREA FOOD SHELF. W1IEREAS, the City of Gem.Lake:participates*itt.the distribution of charitable gambling.funds received from the Country Lounge. WHEREAS, the City of Gem Lake distributes these funds tb-loca1501(c)(3) tax-exempt organizations WHEREAS, the City o.f.Gem Lake.City:Couticil suggested a.donation. at their March 15,2022 meeting in support ofthe'White Bear Lake Area Food.Shelf THER EFORE BE IT RESOLVED, by the CityofCem Lake, Minnesota, the.City Txeasizrer is authorized to. send $500.00 to support the White Bear Lake Area Food Shelf for the month of April 2022. The motion for adoption of the foregoing Resolution was duly introduced .by Councilmember Lindner and. seconded by Councilmember Cacioppo, and upon vote being taken thereon, the: resolution passed. with a vote of 5 in favor and. 0 against. FAgI**V1 1, Melissa Lawrence, the duly`.gttalified Actitig City Clerk of the City.ofoem'ake, *county *of Ramsey; State.of Minnesota, do hereby certify that the. foregoing Resolution is aArue and aoouiate•representation of action taken by the City Council of the City of Gem Lake on:the.date.first written. i .tCB _April 19, 2022 Melissa Lawrence, Acting City Clerk Date City of Gem Lake, -MN Resolution No. 2022-067 .Apro 19, 2022 A RESOLUTION AUTHORIZING THE CITY TREASURER TO DISTRIBUTE A PORTION OF THE CHARITABLE GAMBLING FUNDS. TO NEWTRAX. W-H9REAS, the City of Gem Like participates in -the distribution of charitable.gambling funds.received from the Ccuntry.Lounge. WHEREAS, the City of Gem Lake distributes these -funds to. local 501.(c)(3) tax-exempt organizations WHEREAS,.theCity of Gem Lake City Council suggeated-a donation at.their.March 15, 2022 meeting.in sppport of Newtrax and the continued stipport they are offering.to the White. Bear Lake. Area Food Shelf providing delivery of goods. NOW.; THEREFORE BE IT:RESOLVED,-by.the City of Gem:Lake,..Minnesota, the City Treasurer is authorized to s0d.$500.00 to support Newtrax for the rnonih of'Aptil 2022: The motion for adoption of.the foregoing Resolution was dulyinttoduced by Councilmember Undner and seconded by Councilmember Cacioppo, and upon vote being taken thereon, the :resolution passed. with a..vote. of S in favor and 0. against. ATTEST I; Melissa Lawrence, the duly qualified Acting City C1e&ofiheCity of Gera Lake, County of Ramsey;' Stafe of Minnesota, do hereby certify that the foregoing`Resolutiori is ime and.accurate representation of action taken by the City Council ofther.City of Gem Lake on the date first written. � 106 April 19, 2022 Melissa. Lawrence, Acting City Clerk Date City of Geri 11.9ke Heritage ball Received 4200 Oitar Lake Road j Gen Lake, VIN 55110 651 14.7-2790/921651-747-2795 (fax} PEAR 11 2021 f E-mail cin`fn--trrmlakgmn.ore Scholarship Award Application CitY of Gem Lak Requlrinents. Currently live in the City of Gem Lake Currently a High School Senior Plense include: 0 Completed Application p At. least two. (2) letters bf. reference front School Staff C] Keium to school oliicials by aic third (PI Friday In April of 0duation year 0 Mail or bring n. copy to day City. ofGWu Lake,.11etilage Hall, by April 30 orgraduation year A,yn11vant Tnformatfon ii 1 Natne: oI; gin 705C P h . Address: 3 b Z y U f `} pox Zip: -S L - } - -- Sluts: I ' ]�/� t IV Y `1 Data ofBit•[b:, t- Z 5 lt7a% Graduation Year : Z vZ Z ._._... ) dtail: D%Lvt • 0,r . ti 5 PlfA2. hl, — r111, Hialt selt22 .[arormation a,.r;*� 1.1igh S61io i1 Pho ie: / (� �� -7 -7 ` 1 i ? iTiglt School: I 1 ~�_.__ A<Itlress: City: ___ _._ stab:• M zip:. Parent(OInformattion fp Parent hFatnc 7 e-ye- Ve"4e y Photte; . V ._- �iy.� — 5L 0 �- 7— Address:. -?I Pfn FO City: Ci21�vt Lei Y ___.-- State: ! Z tV Zip: S)10 Lu)ai[: 5-f e V 2 1%Y A; if 5 Parent Na)»c: ����� r'4-1• � I'Itutw 651 1428 Addres City: (�e�'?V1Z�rM N Zip: Email: ✓ter ApplicantSignature: ( Date: 3 % City af0ern L4-e ScltolanbipApplicsfim Psge 16r.4: PhriI —To'he comlileW byA:ppticak What is your educational objective? t it• v_ :mot .r VN. Y T t� Wiiat Colicge or Technicat Scliool'do yau. plan w attend? _; ii (�__ tt!1 _, v t!t , ✓ � (+" What field of study are you piunning to titter? Ti Ara you employed? CI Yes 14 Nn t?mployen POSWOn: Hours per week: -� List cite school activities in which you have been an urtivc participant, Be as specific as possible, for exattytim student government, publicmions, athletics, music; dranFa, scouts, and:clmrch and/or 4otiimuiiityncti.vitics. Attach an additional .page, if necessary. AdNity Office field. Year(s) L/�' ..._„ Lfit LZ:�LL✓� . _... _... _ e-! l� ! ✓fhlMan.�{'iv/ri✓ L'� •'�.• ��dte.✓ i � i l3 ut1 Pal U� ✓ �..— 7 ��tt Gy'�—'72n ; oy 1, it ki Ve �,-6y—.Z..�..__._._.._ '' List ltctnpr6, a\ti'aids, anti Wier special recogniiions.you received while in'high sc:honl. fneiude both schootand community rccognihons. twacft ail additional page, Kneemary.. Award r1Cry- % a E i rf `, )l i t" Grantor Vmgi).. ;� ,Yin '' •dui j L (/'� I � .t' f � �: G\ ' "''>n i'' .Jc M�irl . �Gy,�t List community service projects and activities in which you have (cett involved in uitile in high scliocti:. Attach an additional page; if necessary. Artivity haw 6Uwefr vvi ce- Yearm Fm �r. hrnrn _�eh%o�K. �.D IPA cf. City of Gem Lake Scliolars4ilr Application Paga 2 of 4 3) (z7 Part II —To be comple(ed by HiRk SchdorPrinripal, Counselor• orAdvisor r Aratne. VqVN,GV0R,,4r Title - It is, desirable that lltis report represent the opiniom of several teachers who have known the applicant. The information furnisImi:will be given Considerable weight by the Sclxtlarship Commitux in evaluating the applicant's gilalification.z for scliolarship nssistwt6u. The inihmuttion will be [noted in a confidential and.professional mapncr. Plerselist any. special factom Which should he taken.int(I aecouitt in considering this- applicant. Rate the personal chantcteristim orthe uppIkan.t by checkinK.tite appropOste cola»:Its. Cons aretltoather Aiideuts in his or her clnsss... mr — -- _ Pont- Belo%- Average Average Ahove Average Well Above Average Excellent Qutstanding One of the Iup. few I've cucountered Academic Achleventcat El El El El ❑ 01' ❑ Intellectual Aptitude ❑. ❑ ❑ ❑ ❑ ❑ ❑ ❑ Disciplined work habits ❑ ❑ El -El El ElLJ lliaturit, - - - a -- ❑ a ❑ ❑ ❑ ❑' ❑ iviitfivalion ❑ ❑ ; ❑ ❑ ❑ ❑ ❑ Leadership ❑ ❑ ❑ ❑ ❑ D E" a w_ Integrity ❑ ❑ ❑ ❑ I ❑ D D' ❑ Concern far others ❑ ❑ ❑ ❑ r ❑ Ej _ 0 Self-confidence ❑ El ❑ E ❑ ❑ ❑ ❑ TultiatNe, independence ❑ ❑ E ' f ❑ ❑ ❑ ❑ Overall ❑ ❑ ❑ ❑ D. Cilq of Gcm Lake StLrdanLip Applicatiun Paec 3 ui 4 Part III —To be complcted.by ilte Cify of Gem Like Stiff Re�Piil City Council: 30Tttcsdayorthe itumth at 7.00 p.m. nt livitay* --all. 420001d Lake [Rohl. Cite Council hieeling Date:. Ah rir 19: 2022 Sixodards. Tlie City Cound willconsidcr granting a Scholarship Applicaliol; only if the following requircntems have bcen me Currcnily iivc:in. the City of ClemUkt O curretuly a High Sell Vol Senior O Ccrtnplet d Application * At tel5t WO (2) leucrs ofmfcrence fivm Sebwl Staff iJ Rcuirn to sdwol officials by die (bled 3°") FK&.v In. April of gredtlatiata' r O AQail orbrin a copy to the City of Gem Lnke..Heritage hall. by April 10 ofgraduaiian year Dgtp Application Cratttcd: , f.7tttc Application Dcnied- i i wtyx+t t,.�„ E.as c; rhi lani,ip/ ppiicalian Fage 4.e14 Hill-MurraySchool a 'Y �' • l;.w calillliiPrep S Tft5ol, Gf„"', i... To Whom It May Concern: I have had the pleasure of .knowing Owen `lirley for the past two years, having served as his Religion teacher -for both of those years. I have also seen his. dedication and leadership as 1 am the advisor to ourLink Crew Program here at Hill -Murray. Ile has an outgoing. spirit and a anagnetic personality. He is a natural-born leader and determirte:d to always try his hest. Having. him in my Religion class; I was able to see firsthand his enthusiasm to learn, and his friendly pciw. nality. While a.studew at Hill -Murray School, Owen has always.wdrked hard and has chaliengeii himself .academically. He.is able to balance a solid OPA, many extracurricular. activities, volunteer eitpe3riences, as well as his friends. He is an active participant in class discussions and :asks very Ihogghtful and provoking questions. He is a pleasure for any teacher to encounter because he listens and actively engages during class. He takes direction well, has overcome adversity; and is very disciplined .towards accomplishing his goals. Owen is also extremely %villing*to help out alverwho tiiight have bmwbehind or missed something. Iie niakes his classmates feel comfortable and brings optimism and enjoyment to any class. Owen also excels in ex tracui-ricular.activities. I have witnessed his strong. leadership in our C.A.R.E. (Caring and Respo:isive Empowerment) Program, where students. run activities for the school promoting healthy life choices. He has a strong dedication to-ouir DE, CA program, in Which he qualifted fQr State last year. [le is involved in our Aquaponics Club and HM Investors Club. I have been lucky enough to be his advisor for the Link Crew Prt►gratri, a group of Juniors. -artd,Seniors, that help run and organize Freshmen orientation. He, is a welcoming face for those incoming freshmen, and I have seen him promote his love of Bill -Murray: Owen has a charming And captivating personality that -shines bright in all that he; does, espoeially as a leader for our school. He often participates in activities happening around Hill -Murray and is a true role model for his peers and emulates. our school's mission. Owen would.bring so mucfi.lo-your school, both inside and outside of the classroom: l-f you have any questions regarding Owe .s qualif entions, please f: el fine to contact me at rfandrich@hill-muffay.org Sincerely, Rebecca >randrich Religion Teacher hill-Murrav School. To Whom It May Concem: It is my privilege to write a letter ofrscommendation on behalf of Owen Varley. I have gotten to know Owen over the past year -as.his Chemistry teacher, J am confident that Owen would.be a wonderful Gem Lake Scholarship -awarded as he is an unbelievably determined individual who has an unmatchable work. efhic. The past school year was a challenge for all students. Hillft4rmy was one,. of the few schools with in person learning, but students could be.quarautined at home.for two. weeks of a time. Unforturwely; Owen, was one of my students who had. to Zoom into class for a period. of -time. Laroking at his grades,. you would have never guessed that. Owen was the perfect example of what a student teaming from home should look like. His communication skills are truly what brought him to be so sumessf d 1n. chemistry: Owen was determined to not let the fact he was not in the classroom set him back. Owen consistently emailed with questions and was willing to. put in the extra effort to make.sure .he was. understanding .the.complex topics of chemistry. When. he came back to school, I didlmotbave to take time to catch him up as he already knew what needed to be done because oi'this cominuaucation. and his organization. Owen continued to excel in the classroom. I think my favorite thing about Owen is he was always willing to help other students as wel 1. His confidence ien the subject weir not used to boast, hint used to help others. become more comfortable in the class, Not every student who excels: in a subject- is as selfless as Owen, and this is why I chose to award him with.. Flill-Murray .i. Wenco Wizard Award. He truly is.the type of student 1 want that award to reflect. 1" am -delighted to. write a recommendation letter on behalf of Owen. He is. an exceptional student and I cannot want to see what he accomplishes. Please feel txee..to contact me any time -in regards to..Owen Varlep Sincerely, Faith Elizabeth. Murphy Chemistry Teacher -Hill -Murray School, MN. ftntu•yiiy.Qliill-muri:ay.nrg 651-528-2746 City of Gem Lake, MN Resolution No.'loi-Ob$ .April 19,2022' A RESOLUTION FUNDING THE GEM LAKE SCHOLARSHIP AND AWARDING THE SCHOLARSHIP TO WHEREAS,'the City of Gem Lake participates ia-thedistributiorrofcharitable.-gambling funds received from the Country Lounge WHEREAS, the City of Gem Lake distributesthese funds to'local 50](6)(3) tax-exempt organizations and the City's own Scholarship fund,. WHEREAS,the City of Gem Lake created a scholarship for the year 2022, WHEREAS, the City of Gem Lake awards, Owen J. Varley said scholarship in the amount. of $1,000,00, NOW., THEREFORE .BE IT RESOLVED, that the City 'Treasurer is authorized to send Saint John's University a check in the amount.6f $1,000.00. The motiori-for adeptidriof the foregoing Resolution was duly°introduced by Councitmember Lin diner and seconded by Councilmeniber Cacioppd, And upon vote being taken thereon, the resolution passed with .a. vote of 5 in favor and 0 agaihst. Armr I, Meli§saLawrence; the duly -qualified Acting City Clork-of theCity of Gem Lake,'Countj of'Rarnsey, State bf Minnesota, do hereby certify that the foregoing Resolutionis a'tnie and -Accurate representation. of action taken -by the. City Council of the City.of Gem Lake.on the date.first*,ritteri:. Melissa Lawrence, Acting City Clerk April 19, 2.022 Date .City.of Gem Lake, NIN Resolution No. 2022-009 April 19,.2022 A RESOLUTION AUTHORIZING THE. CITY TO ADOPT A PREVAZ WG WAGE ORDINANCE WHEREAS, the City -of. Gem. Lake feels it -is in the-ppblic. interest that all publ o buildings and city construction projects be-dono by the.bestmeans and with. the highest quality labor.reasonably available; WHEREAS, the City of Genii Lake policy is that wages of laborers, workers and*.mechanics on contracted projects financed in whole.by City funds should be comparable t6 wages paid by for similar work-in the community as a whole; WHEREAS, the. City of Gerry Lake City Council submitted a proposed prevailing wage Ordinance to the City Council at the April 19, 2022 meeting; NOW, THEREFORE BE IT RESOLVED by the City of Gem Lake, Minnesota; adopts said Ordinance. The motion for adoption -of the foregoing Resolution.was duly introduced by..Councilmember Lindner. and :seconded by Counc ilmbmber Cacioppo, and upon vote being taken thereon, the Resolution passed with a vote of 5 in favor and 0.4gainst. ATTEST I, Melissa Lawrence, the duly qualified Acting City Clerk:of the City of. Oem Lake, County of Ramsey, State of Minnesota, do hereby certify that the foregoing Resolution is a�true*and accurate representation of action taken by the City Council of the City of Gem Lake on. the date Atst written. .L� r74 ZCe April A .2022 Melissa Lawrence, Acting City Clerk Date City of Gem Take, Ramsey County, Minnesota Prevailing Wage Rate Ordinance No. 137 AN ORDINANCE DEFINING. PREVAILING. WAGE PURSUANT TO RAMSEY COUNTY BY THE MINNESOTA DEPARTMENT.OF LABOR AND INDUSTRY Section I. -City Policy. his in the.public interest that public buildings and other public works be constructed and maintained by the best means and highest.qual i ty of labor reasonably available and that persons working under contract on publicworks. be compensated according to the real value of the. services they perform. It is, therefore, the. poll icyof the City of Gem.Lake:.that wages of laborers,. workers,. and -mechanics: on contracted projects financeswhole by the City funds should be comparable to wages paid for similar work in the community as a whole.. Section .2. Definoins". 2.1. Terms. As used in -this Ordinance, tbwterms'defined in this -section shall have-the.meaning given them below, except where the -context indicates -otherwise.. 2.2. City Project. "City.. Project" means the erection, construction; remodeling, or repairing of a City building or.City park of other :City public. work or City public improvement, {except snow removal, streetmaintenance, including overlaying, milling and sealcoating) where all the following.conditions_eMist, a. The City Project is financed in whole by City Funds; b. The work under the City Project is to: beperformed by a contractor -and the City Project byelaw is required to be competitively bid under Minnesota Statute.§471.375; -c. The Cityis to let the: contract for the City..Prbject;' d. The estimated cost of the City. Project exceeds $ l 5.06 }.0d; e. The work is -to be. perfornied on real property or on Extures thereto..and not solely on personal. property. 2.3 PreysilingWage •Rate. "Prevailing Wage.Rate"means the same as defned:by Minnesota Statute §1:.77.42, Subd. d, and as. determined.pursuant thereto for the area of Ramsey County by Minnesota Department of labor and Industry from time to.time. 2.4 Contract Requirement for Paymeritof Prevailing -Wage Rath. The bid specifications.and the contract for*any Cit.YY; aject shall contain the following p toy4ions or lartgitag ° similar in substance. Section 3. Severahility: Should any section;. subdivision, clause or other.provision of this Ordinance :be held. to be invalid by any court -Of competent. jurisdiction, such decision shall notaffectthe.validity.of the Ordinance as'a whole, or of any part. thereof; other than the part held to be.. invalid. Section 4. Effective Date. This Ordinance shall take.effect.and bein force from and aiier its passage and.publication: Dated: April 19, 2022 AP.PROVCD: Gretchen Attig-Swomley, Mayor ATTEST: 7� zamzew Melissa Lawrence, Acting•CityClerk Claims For Payment CITY OF GEM LAKE Period Ending: 4/1912022 Signatures Approving. Claims date of Approval Gretchen Artig-Swomley; Mayor Ben .Joh nson,: Cou n cil Jim Lindner, Council Len Cacioppo, Council Laurel Am lee Council Tom Kelly, Treasurer Fund Totals I 1Amcunt General Fund 37j9:01.45 Parks.& Playgrounds o:oa 2004. Debt Service Fund U0 2006 Debt Service Fund 0.00 2015 Debt Service Fund 0.00 2018 Debt Service Fund 0.00 improvement Fund 0.00 Scheuneman Road Improvements 0.00 Hoffman Road improvements O.O.D Sewer Fund 6.75 Water Fund 10;5.07.79 Investment Trust Fund Total.All Funds. 4$;41.5.D. Claims for Payment Check Numbers: 1 1799 through 11524 4115122'at 10;28:09.49 Page: 1 City of Gem Lake Check Register -Prepaid Checks For the Period From Apr 1, 2022 to Apr 30, 2022 Filter.0rite ria ihcludes: Report order is by Check Number. Check # Date Payee Amount 11795 411/22 Melissa Lawrence 1,475,45 11796 4/15/22 Melissa Lawrence 1,404.64 1170 :4119/22 City of Roseville 642;87 1.1900 4/19122 City of White Bear Lake 10,048.83 11801 4/19/22 Corporate. Mechanical 276.25 11802 4/19122 GDO Law 246.00 11.803 4/19/22 CINTAS 51.00 11804 4/19/22 GREEN LINE SERVICES co 195.00 11.805 4119/22 JAN-PRO CLEANING SYSTEMS 226.00 11806. 4/19122 Kelly & Lemmons, PA 5,107.66. 11807 4/19122 LEWIB.PETERSON DESIGN 400:00. 11808 4119122 Melissa Lawrence. 2.1.11 11809 411.9122 MMK.R 4,500.00 11810 .4119/22 NewTrax 500.00 11811 4/19/22 Nykanen.lnspections LCC 36.00 11812 .4119/22 Gopher State One Call 6.75 11813 4/19122 Press Publications 143.04 11814. 4./19122 Premier Banks 440.37 11815 41.19122 SEH 14.208.01 11816 4116122 SHIInternational .Corp. 2,378..00 11817 4119122 T.A. S.chifsky & Sons, hic: 3,462.25 11818 4/19122 Trade Press Inc 228.00 11819 4119/22 TKDA 876.41 11820 4119122 Waste Management of Wi=MN 675.36 11821 4119/22 White Bear Township 2,371.19 11822 4119/22 White Bear Lake Emergency Food Shelf 500.00 11823 4/19/22 WHITE BEAR TOWNSHIP UTILITY BILLIN MAS 11824 411.9122 Xcel Energy 659,91 Total 5.1,29.6.08 LM.gA5 cv-1 N N N N N N N 6000 a s. s O0000G700 0.0 C70 0 a 00. s CD O'0 s a 40 CD a 00 00:0 Q O 000 0 Q O 00 0' 0 .0 O 0 .�500 " 0 0 0 0 0 0 N � � 00 N � O O N.'� C7 0 N Q 'O'� 0 O O W .k ,L W W. I. ' W N � 0 O O t -k .1.:1- '� .A' O' � i w N -', s. CD N0 O s N 0 p s N to 0. s. N(D C--� C3 N0 N ss N N N a i L7 N N �^a N N s N IV'sas 0 0 0 0 N) to A A (0 CD Q ��.,, Q 0 O O. 0 0 0 4 0 O �.d 0co 0 O Q O 0 C7 0 0 Q O W .0 N.. LO w W. W. W N b N N �. W W w C) V. W i. � p .a O N N.i a 0 0' (D 07 (O w Ln lU tD O N. 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Co O .N y 03 OD M 00 0 N A MICE .P C G Ut.A O o) to CD N N W. to V .� LS'i 0 Ln W.W s N o O N-4 M w 0 W 0 00 CO O 'Ch O 0 tntyl W 0 O 0 m 0 fl: Ul to w t j v -� m c0sti p [oa 4o) .0 O to cD' W rn ' 0 rs, o is N a o. ao is o w CD V Im O O W (3) 0 m v w ce' w CITY OF GEM LAKE CASH AND INVESTMENT BALANCE STATEMENT As of 03/31/22 Fiscal Year: 2022, Cash and Investments Balance Balance Name of Fund 3/I/1022 Recelpts Disbursements 3/31/2022 Oeneral Fund $2.36,5.86.99 $-30,77.9:47 351,076:83 $216,239.63 Parlm-and Playgrounds $43,602.99 :$137.37. .$0.*00 $43,74.0..36 2004DDebtService Fund $0.00 $0.00 $0.00 .$0.00 2006 Debt Service Fund: $0.00 $.0.00 $0.00 .$0.00 2007 Capital Improvement Bonds= $63,7.1161 $198:3S $0.00 $63,91 I.96 2018 inprovement Bonds $45,740:66 $138.97 $0.00 $45;879:63 3treetImprovement $315,727.57 91,153.83 $0.00 $316,881:40 Scheuneman Road Improvemetns $0.00 $0.00 $0.00 $0.00 'Hot RoadTmprovements $0.00 $0.00' $0.00 $0.00 Se%*BnttcpdseFond $410,915.95 41,-107 $725.51 $471,983.22 -Water Enterprise Fund ($71;504.53) $96.14 $16,425.41 ($87,843.80) Investment-Trust-Fttnd $3,452.69 $363,0.4 $3,815.73 $0.00 $1,.108,235.93 $34;5",95 $72;043:48. $1070,79240' Pretnier Checking 5479,821.15 Premier ClYs. $0.00 UBS Investments $547,000.00 UBS Money Market $44;9T1.25 $1,070 79.2.40 $0.60 BALANCE STATEMENT OF GAMBLING. FUNDS Balance Balance 3/1/2022 Receipts: Disbursements 3/3112022 Gambling Fund Balance .$10,268.22 $93.42 $0.00 $.10,301.64 MARCH CASH i INVESTmENTS MATURE: PORCH INT. # AS OF ACCRUED INTEREST r^ DATE DATE 8.4NK1BROKER . TYPE NAMr= Cusip# YIELD RATE DAYS 3/31/2022 INTEREST DATE PREMIER BANK CHIC GENERAL FUND 0005590 005% 0.059E 30 $178.821,15 $19,95 Monthly • UBS MMKT UBS BANK USA DEP 126BUEN93 0.05°% 0.0596 30 $44,971.25 $1.07 Monthly 414122 414112 UBS CD GOLDMAN SACHS .36143ANZ4 2,90°% 2.90°% 3650 $40,000.00 $580.00 04 V014 4130124 413ON6 UBS CO COMENITY CAP BANK . 20D33AU95 2.75% 2.76%.. 1826 $117,000,00 $1,608.76 monlhly .2112125 2112Y21 UBSi CD. TEXAS EXCHANGE BANK: B8241TKD1 0.5096 0.66°% 1461 $245.D00.00 S1,225.¢0 M.Wwy 811129 11426-U65 BOND NYCITYTRANSITIONALAUTHREV 64971XEN4 2.02% 3,73% 2622 $145,D00.00 $5,408.60 2118811 1.38% 1.66% 1,637 11,070,792.40 $8,844:07 ItWA WfA? Property Taxes Current Property Taxes. Fiscal Disparitytaxes Licenses alit) Permits General Business Li cen ses Oil -Sale.Liquor License. Other Penn its Charitable GatnbIing License Contractor License Building Permits Plumbing Permits Mechanical Permits Electrical PonniIs NPDE$ Permit. Fire Marshall. Inspection Septic InspectiOn Fee State Permit Ciiaige Sewer Contractor.License Rental Licensing Dog Licenses Intergovernmental Revenues County Grants & Aids SCORE Recycling Grant Cable TV :Franchise Fees SMALL CITIES AID Charges for Services Planning Pees Plan Review investment Admin Charge Credit Card Rebates Fines and Forfeits Fines Miscellaneous Interest Earnings Miscellaneous Facility Rental Total Revenues EXPENDITURES City Council Wages and Salaries Employer Paid Insurance Adminstratian Conference Registrations Council Contingency Elections Operoting Supplies Contracted Services Legal Notices Repairs & Maint - Contractual Financial Administration Auditing Services Financial Services City.of Gem Lake. GENERAL FUND BOdgeled Statement of..Revenues and Expenditures For the Three. Months Ending March 31, 2022 urr Ivinth Cum nt Corr Mnttl 2022 YTI3 yLD Brtdnet Act tint Variance !/Q _CgjOpj Bud e Actual Variance lore 3 38,350.17 $: 0.00 A350.17 0.00 $ 460,20.2.00 $ 0.00 460,202.00 0.00 893.83 0.00 893.83 0.00 10,726,00 0:00 10;726.00 0.00 166.67 300,00 (133.33} 180.00 2,000.00 600.00 1,400.00 30.00 333.33 0,W 33133 0.00 .4.000.00 0.00 4.000.00 0.00 100.00 0.00. 100,00. 0.00 1,200.00 275:00 925.00 22:92 41.67 0,00 41.67 ORO 500.00 0.00 500.00 .0.00 116.61 160.60 16.67 85.71 1AW.00 200.00 1,200.00 14.29 666.67 0,00 666,67 0100 8,000.00 630AO 7,369.60. 7.88 83,33 0.00 8133 0.00 1,000.00 .5.0.00 930.00 5.00.. 150.0o 0.06 450.00 0.00 1,800,00; 50.00 1.750.00 2.78. 66;67 (265.40). 332,07 .(398.10) 900.00 (47AO) 847AO (5.93) '8.33 O.O.G. 8.33. 0100 100.00 0.00 100.00 0.00. 20833 0.00 208.33 0.00 2,500.00. 0.00 2,500.00 D.O.O. 166.67 1,160,00 (933.33). 660,00 2;000.00 3,386.00 (1,380.00) 1169.00 4.17 I.00 3.17 24.00 50.00 20.51 29.49 41.02 4.17 0,(JD 4.17 0.00 50,00. 0:00 50.00 0.00 3133 0.00 33.33 0.00 400.00. 100.00. 300.00 25.00 12.50 0.00 12.50 0,00 I50.00 0.00 150,00. 0.00 0.00 AM. 0.00. 0.00 9.00 11.94 (11.04) 0.06 .83.33 .0.00, 83.33 0.00 1,000.00 0.00 1000.00 0.00 500,00 9;80970• (9',309.70) 1,961.94 6,000.00 9,809.70 (3,809,70). 163.50 583,33 0,00• 583.33 0,00.. 7,00D.00 0.00. 7000,00 0.00 16,67 1.275700 (),258.33) 7.650.00 200.00 105.00 (1,075.00) 637.50 250.00 0.00 250.00 0.00 3,000.00 0.00 3;000,00 0.00 16.67 133,55 (1.16.") 801.30 200.00 133,55• 445 66.78 0.00 0.00 0.00 0,00 0.00 16.61 (16.0 0.00 41.67 150.60 (108,33) 410.67 80S.97 .(389,30) 41.67 • 0.00 41,67 2S0 00 0.00 250.60 43:606.50 13,404.82 8d196,68 360,00 :500:00 263.00' 235,00 53.00 193.43 5,000,00 805.97 4,19.4,03 1.6,12 000• 500.60 (0.02) 560.02 (0.00) 0:00 3,000.00 3;304,32 (304,32) 110.14 30.75 523;278.00 20,890.58 502.397.42 3,99 625.00 1,800.00 (i,175.00) 288•AO 7,500.00 1,800.00 5,700.00 24;00 47.8.3 ('104,01) 751A (4,471.8.0) •.574.00 (992.68) 1,556.68 (17.1,20) 20,83 000 20.83. OAO 2S0.00 0.00 250.00 0.00 20A3. 200:00 (179.I?) :960.00 250:00 240.00 10.00 96.00 666.67 0.00 666.67 0,00, 8,000.00• 1,50.0.00 6,506.00 18.75 12.56 0.06 12.50 0.00. 150.00 0.00 150.00 01DO 666.67. 0,06 666.67 0,00 8,060,00 0.00 8.000.00 0.00 12.50 0.90 12.50 0.00. 150.00 0.00 150.00 0.00 268.33 0.00 208.33. 'O.00 2;500,00 0.00 2,506.00 0.00 958j3. 0.00 .958,33 0;00 11,5.00,00 0:00 11,500.00 0.00 •2,583.33 4;545.$7 (1.962.54) 175:97 31,000.09 8,114.07 22.885.93 2.6.17 411312M at 10:42 AM City of Gem Lake GENERAL FUND Budgeted Statement or Reven ties. and Expenditures For the Three Months Ending March 31,2022 G»nMotV urrMnth th XTO �'TJ Budtmt Act VarlarGg °/o Cpmplete : Budge tua Var� iancc o/SDIT)pj Credit Card Fees •0.00 32.76 (32,76) :0.00. 0.0D 99.44 :(99.44) 0.00 Coin puterServices. lb6.67 1.856,99 (1,600.32) 1,114:i9 2,000,00 1,856.94 14101. 92.85 Legal Servleft Prosecution 183.3i '0.00 .183:33 0.00 2,200.00 0.00 2;200.00 0.00 Legal 3,750,00 4X5;59 (475.59) 11.2,68 45;000:00 8;093.97 3..6,906.03 17.99 Logal-Lttnd•Issaes .201.67 0.00 291.67 0,00 3,500,00 0.00 3,500.00 0.00 Clerk/General Government. Wages. and Salaries 2,38133 3.703,83 (1,320.50) 155,41 28,600.00 9,336..12 1%703.89 32.64 Workers Compensation CIA 0.00 0,00 0.00 0.00 123.00 (123,00) 0,00 Employ"J'aidinsuranco I82.33 0.00 182.33. 0.00 Z1.88100 (1,149.63) 3,337.63 (52,54) PERA Contributions '178.75 277.79 (99:04): (55.41 2.145.00 700.21 1,444.79 32.64 Health In 1,500,00 0.00 1;500.00 0:00 18,000.00 0.00 18.000:00 0.00 Workers Compensation 41.0 0.00 41.67 0,00 500.00` 0.00 500.00 D.00 Office Supplies 166.67 123.85 42.82 74.31 2;0110.00 6.9114 1,309:8.6 34.51 Postage 126.83 0.00 120.83 0:00 1,450.o0 0;00 1.,450:OD 0.00 Professional Services 93.33. 0,00 93.33 0i;00 1,066.00 2,78100 (1.782.00) 278.20 Administration 33,33 0.00 33.33 0.00 400.00. U0 4.00.00 0,00 Miscellanemts 16.67 100.00 (83,33) 6M.00 200.00. .(50.42) 250.42 (25.21) Conference Registrotions 125.00 0,06 I25.06 '0.00 4540.00 20,00 1.480.00 1.33 Web Site 100.00 0.00 1.00.00 0..60 1,20.0.00 0:00 .1,200.00 0.00 Mileage 12.60 15;96 (3.30) 126,40 150.00.. 51.53 98.47 34.35 Recording Secretary 0.00 $11.97 (511.V) 0.00 0.00 1,776.11 (1,776.11) 0.00 Computer Services .4.16.67 0.00'. 416,E . 0.00 S,OOO.OD 0,00 5,000;00 0.00 Legal Notice Publication 66.67 .47.68 18:99. 71.52 B.OD,00 11032 689,28 1.3.84. Newsletter/Public Relations 18333 0.00 193.33 0.00 2,200.00 :228.00 1,972.00 10.36 Gencral Liability Insurance. 208.33 0.00 208.33 0.00 21500.00 357,00 2,143,00 14.28 Vehicle Insuranco 8.33 0.00 8.33 0:00 100.00. 19.75 80,25 19.75 Public 12.50 0.00 12.50 0.00 ISO.DQ 0.00 150:00 0.00. .OlTicialsLiablitliy Recycling Collection 766.67 .0.00 766.67 0.00 9,200.00 1,350.72 7,849.2.8 14,69 League of MN Cities 83.33 0.00 83.33 0,00 1,000.00. 763.OD 237,00 76.30 RCLI.G 29;17 0,00 29.17 0.00 350.0Q 0.60 350.00. 0.00 Subscriptiotis 4.17 0.00. 4:I7 0.00 50.00 0.00 5600 0.00 Planning and Zoning Professional Services 4.17 0,00. 4.11 0.00 .50,DD 0.00 50.00 0.00 Engineering 1,666;67 0.00 1,666.67 0.00 20,000.00 6,359.96 13,640,04 31,80 Administration 291'.i57 0.00 291:67 0.00. 3,500.0.0 0,00 3,500.00 0.00 Zoning Administration 166;67 895,13 .(728.48) 537.09 2,000.00 895.15 1,104.85: 44.76 NPDLS Administration 500.00 0,00 500.00 0.00 6,000.06 0.00 6,000.00 0.00 Heritage Hall Operating Supplies 25,00 9.00. 2S.00 0.00 3MOO 0.00 300.00 0,00. Professional Services 250.00. .0.00 250.00 0.00 3,000.00 0.00 3.000.00. 17,0Q Contract Services 666,67 1.031. m 084.31) WAS' 8,0600 : 2,018.25 5,981.75 25.23 telephone. 150.60 0;00 150.00 0;00 1;800,00 0.00 1,800.00 O.06 Property Insurance 125.00 0.00 125.00 0.00 1,500.06 220.50 1.279.50 14.70 Electrfc Service 395.83 286.02 I09.81 72.26 4,750.00 562,62 4 187.38 11.84 Gas Service 125.00. 391.60 (256.60) 305:28 11500.00 731,14 767.86 48,81. Water/Sewer Utilities 100.00 0.00. 100.00 0.00 •1,200.00 0.00 1,200,00 0400 Repairs&Maint- Conimcival 208.33. 0.60 208.33 6,00 2,500,00 0..00 Z500.0o 0.00. ReparN & M.nint- Building 666,67 390.00 276.67 S&.S0 -000.00 I,D48.00 6,952.00 13.10 Police RegularLaw Enforcemerit 1,660,00 71598.83 1.17 99.98. 91,200.00 22,796.49 68,403.51 25.00 Dispatch Casts 291,67 0.00 2.9117 0.00 3,500.00 0.00 3,500.00 0:00 Administration 25.00 0,00 25.60 -0.00 300.00 0,00 .300.00 0,00 Fire Fire Services 1.882.75. 1;882.75 0.90. 1.648:4 1:6,944,75 25.00 Fire Marshall Service 562.50 562,25 0.25 99c96 6.750.00 1,686,75 063.25 24,99 Animist Control Animal Removal 33.33. 0.00 33.33 0.00 400.00 0.00 400.00 Q.00 Animal Enforcement 16.67 0.00 16.67 0,06 200.00 81.16. 110. 4 40;58 411312022 at 11142 AM City or Gem Lake GENERALFUN❑ Budgeted S tatement. or Revenues and Expend .lid res For the Three Months Ending March 31, 2022 CurrMntli Ci1ILMn1h 'CdrrNO 2022 YTP YTD B t et gI& yeritaft L 00mpletg Midge Adad a Variance %Comnletg. Building lapsectlon WAGES & SALARIES 1,041,67 0.00• 1.041.67 0.00 12,500.00 0.00 12,500.00. 0.0.0 FICA CONTRIBUTIONS 79.67 D,OIf 79.67 0.00 956,00 0,00 956,00 0.00 PERA CONTRMUTIONS 78.11 .0.0Q 78.17 0.00 938,00 0:00 938,00 0;00 WORKERS COMPENSATION 15.42 0.00 15.42 0.00 185,00 0400 185.00 0.00 Building inspections. 1,166.67 257.40 909.27 22:06` 14.000.00 257.40 13,742.60 1.84. Building Secretnry. 208.33 OX ZO$.33 0.00' 2.500.00 204.04 2,295.96 9.16 Computer Services 0,00 .0.000.00 0.00. 0,00 2,520.00 (2,520.00), 0.00 OliiceFc trip & Furnishings 333.33 0,00 333:33 0:00 4,000.00 0.00 4,000.00 0;00 Road Maintenance Signs, Sign Repair Materials 41,67 0,00 41.67 0.00 590.00 0.00. 50000 0.00Engineering 333.33 0,00. 333.33 0.00 4,000,00 0.00 4,000,00 O:bO Engineering 0;Q0 0.00 0.00 9.00 0,90 (4;359,53). 41359.53 0.00 Street Lights 83.33 148,34 (65.61) 178.01 1,000,00 214.92 785.09 21.49 ROW Maintenance 66,67 0100 66.67 0.00 800.00 0.00 800.00 0.00 Street Repairs 1,256.60 0.00. 1;250:00 0,00. 15,000.00 0.00 15,000.00 0.00 Blvd Tree Trimming 1,250:00 :OX .100.06 0.00 I5;000,00 0.00. I5.,000.90 0,00 Dues & Subseriptons 8.33 0.00 03 0.00 100.00 0.00 100.00 0.00 Ice and Snow Removal Salt and.Sand 1,256.00 1;821.75 (571,75) 145.74 13,600:00 4,254,50 10,745.50 2836 Repairs & M..aint- Contractual 208:33. 0.00. 208.33 0,00 2.500.00 0.00 2,506.00 0,00 Snow.PIowing 1,4M.67 .L,837,50 (420.83) 129.71. 17,000.00 4,912.50 12,087.50. 28:90 ParkMalntenance PARK -MAINTENANCE - CONTRACTUAL 416.67 0;00 416,67 0.00 5,OOQ.00 .0.00 51000.00 9,00 Otber Financing Uses Operating Transfers OUT 1,666,67 .0.06 1;666,67 0.00. '20,000.00 0.00 20,000.00 0.00 Total Expenditures _ 43,6061S 33,S50:61 9J7 t.97 77,63" 329,270.00 87.883.14 435,395.86 16,79 Excess Rev Over (Under) $rp ($ 0.08) ($ 20,440,79} .2%W.71 ifi 1 00} { b7,002 56} 67,061 56 6.700,2%M 411W2022 at10 42 AM REVENU interest Earnings Total Rcwnurs FXPF.NDITUR S Other improvements Total Expenditures Pateess Rev Over. (Under) Exp City of Gem Labe PARKS AND PLAYGROUNDS FUND Budgeted Statement ofRevenues .and Expenditures For the Threc Months Fnding March 31, 2022 Cur Mn QirCntii u n 1 2022 i D YJTR iudpet Actual Varisitce °/o Complete BOO A tua Variance f ,candete $ 33:33 13'7.j7 104.04 412,11 $ 400.00 $ 13737 262.0 34,34. 33.33 .13757• 104.04 . 412. I.1. 400.00 137.37 262163 34.34 416,67 0.00 (416.67) 0.00 5.000.00 0.00 5,000.00 0.00 416,67 OAQ (416.67) 0.00. 5.000.00 0.00 5.000.00 0.00 $ 383.33 S 071§ 520.70 (35.84) (S 4,600.00) $ 137.37 (4,737.37) (2.99) 4113tz at,ta.4s,rw City of Gem Lake 2007 DEBT SERV.ICB FMD Budgeted Statement ot'12eventtas and Expenditures For the'1'hree Months: Ending March 31, 2622 Curr Mntlt Our Mnth 1'.ZQ. $ydg� cttta Varia�ticc %Gmnnlete $yQgg3. Actual j[gliance REVENUES Current Property Taxes S 6,438.92 S 0.00 (6,438.92) 0.00 S 77;267.00 S 0.00 17.267.00 0.00 Fiscal Disparities 194.17 0.00 (184.17) 0,00 2;210.00 0.00. 2,210.00 0.00 Interest Earnings 41,67 198.35 .156,68 476.04 S00:00 1.98:3S 301.65 39.67 Total Revenues 6.664.75 I98.35 (6,466.40) 2.:98 79 977.00 198:35 79 778.65 6.25 EX, PFNDIT IR-U Principal 5,416.67 0.00 (5,416.67) 0.00 65,006.00 65,000,60 0.60. 1.00.0Q Interest 946,67 0-00 (946.67) 0.00 11,360,00 6,912.50 5;347.50 52.93 Fiscal Agent Fees 166,67 6.00 (166.67) 0.00 21006.60 0.00 2,000,00 0..60 Total Expenditures 6,530.00 0.00 6 536.00' 0M 78,360.00 71,012.50 7,347.50, 90.62 Excess Rev Over (Under) Exp $ 134.75 $ 198,35 63.60 147.20 $ 1,617.00 (S 70;814.15) _ 72,431.15 (4,379.35) 411312022 at 10[47 AM REVENUES Current Propeny+Taxes Fiscal Disparities CurrentSpecial Assessments Interest Earnings TOW Revenues EXPENDITURES Principal Bond Interest Fiscal Agent Fees Total Expenditures Excess Rev Over (Under) F.xp City of Gem Uke 2618 DEBT SERVICE FUND Budgeted"Statement of Revenues Find Expenditures For the Three Months Ending March 31, 2022 urr MotCur Muth Curr M I. 2U2 YI'D m Budeet. ctunl V ria a %Complete. Budgc &uw Variance %C4mR1gIg S 625.93 $. 0.06 (625.,83) 6.06. S. 7,510.00 S 0.60 7,S10.06 6.06 24.58 0.60 (24..58j. 0.00 295.00 0,06 205,0.0. 0.00 5;01.6.67 0.00. (5.,016.67) 0.00 60,200,00 0.00 60.200.00 0.D0 4.17 1X97 134,80 3,33518 50.00 138.97 (8s.97) 277.94 5,671.25 138.97 _ (5,532.28) 2.45 68,055.00 138.97 67,916.03 0.20" 3,333,33 1,691.67 100.00 0.00 0.00 0.00 (3,333.33) (1,691.67) (100.00). 5,125.00 0.00 (5.125.00) S .546.25 S .138.97 (467.29) 0.00 40,000.00 40.000.00 0.00 100.00 0.00 20.300.00 10,450.00 9,850.00 51,48 0.00 1,200.00 0.00 1,200.00 0,00 0.00 61.500.00 50 450.00 11.050.00 82,03 25.44 S 6,555.00 (S 50,311.03) 56,866.03 (767,52) .411=022 at 10.49 AM City orGen Lake IMOROVEMENT FUND Budgeted StatementofRewnues and Expenditures For file Three Months Ending -March 31, 2022 rr Mnth Curr Mnth Cuir Math 2022 m YTD B icic Actmol Variance ?(o Complete Adw t LI Wriance Va. Gown etc RF.V�1sS Current Special Assessments. $ 3,166.67 $ 0.00 (3,166.67) 0.00 $ 38,000.00 S 0,00 38.000.90 •0.06 Interest Earnings 166.61 1,153.83 987.16 602.30 2,000;00 1.15.3.83 846.17 57.0 Transfers. from Other Molds 1,666.67 0.00 (1,666.67) 0.,00 20,000.00 0.00 20,00..0.00 9.00 Total Revenues 5.000.00 1,153.93 (3.846.17) 23.08 60,000.00 1,153.93 588.46.17 1.92 EXPENDITURES Engineering 83133 0.00 (833.33) 0.()6 10;000.00 0.00 10,000.00 Construction 9,333,33 0.00 (8,333.33) 0:00 I00,000.00 93.,247:63 6,752.37 93.25 Total Expenditures 9,166.57 0.00 (9,166,67)_ 0.00 110,000.00 93,247.63 16,752:37. .94.77 Excess Rev Over (Under) Exp $ 4.166.67 $ 1,153.93 5 320,50 (27.69). (S 50,000M) ($ 92;093.80) 42,09330 194.19 41t3d02I et 10d 2*hM- REVENUES Local SAC Residential Sewer Revenues Commercial Sewer Revenues Sewer Charges - Delinquent Sewer We Charges Interest Eamings Total Revenues EXPENDITURES Office Supplies Postage Auditing Services Engineering MCES Cltnrges Locates Financial Services Computer Services WalerlScwer Utilities Repairs:& Meint - contractual Depreciation Sewer Inspections Sewer Teievise7Flushing Total Expendiiures Excess Rev.Over.(Under) Exp City of Gem Lake SENVER. ENTERPRISE FUND 0udgeted Statemetit ofReventtes and Expenditures Tar the Three Months Ending Marclt 3I. 2022 u yr ivinth Curr Mnth YTS YTD Budge Acltml Va riance %complete. Budtret Actual Varinin : %Complete. $ 93.33 $: 0,00 (83.33) 6:00 $ 1,000.00 S 0,00 i,000.60 0.00 2,500.00 6,309;26. 3.'809.26 252.37 30,000.00 6,309;26 23,690.74 21.03 2.666,67 8;106.00. 5',433.93 303.75 32;0.00:00 8,106.00 23,900.60 25.31. 166.67 0100 (Ib6.67J 0.00 2,000.00 0,00 2;000.00 0;00 100.60 0:00 (100.00) 0.00 1,260.00 0.00 1,20.0.00 0.00 166.67 1,482.71 1,316:11 889.67 21000.00 1;482.78 517.22 74.14 5,683.33 15;89104 10,209.71 279:63 68 200,00 15.892.04 52,367.96 23.30 10.67 ox (16,67) 20.83 0.00 (29.83) 208.33 0,00: (208.33) 416.67 0,00 (41661) 3,550.00 722,81 (21827,19) 6.6..67 2.70 (63.97) 83.33 0.00 (83.33) 41.07 0,00 (41,67) 1.000.00 0,00 (:1,000.00) 416.67 0.60 . (416:67) 1,375A0 0.00. ((;375.00) 2,083.33 0,00 (2,081.33) 1,666:67 0.00 (1,666.67) 11945,83. 725,51 (10,220.32)_ 0.00 200.00 0,06 200.00 0.00 250.00. 0.00 250.00 0.00 2,500.00 0.00 2.500.00 0.00 5,600.06 0.00 5.000.00 20.36 42,600.00 11,369.60 31230.40 4.05 .800.00 52.7.0 747.30 0.00 1,000.00. 0.00 1,000.00 0.00 500,(10 0.00 500.00 0:0.0 12,0.00.00 862.43 11,1.37.57 0.00 5,000.00 0,00 5,000.00 0.00 16,500.00 0 00 16;560,00 0.00 2.5,600.00 0.0.0 25,000.00 0.00 20,000.00 6.00 201000.00: 6.63 131,350.00 12,284.73 I19 065,27 ($ 5,262.50) $ 15,166.53 20?429,03_ (288.20) ($63,150.00) S. 3,607,31 _L6757.31 O.oa 0.00 U.00 a.od 26.69 6.59 0,00 6.00 7.1.9 0,00: 0.00 0.00 0.00 9.35. (5:71) .All312022:at 16,-54 AM City ofGcm•Lake WATER ENTERPRISE FUND Budgeted Statement of Revenues and Expenditures For the Three Months Ending March 31,2022 Curr Ninth trr Mnt Curr Ninth YTp. YTL 3Bi Beet Actual Variance %Complete Ruda BStutll yhriang °(y Complel¢ REVENUES Residential. Water. Revenues S •1 c257.50 •S 3,623.$7 21366.47 288,19 5 15.090.00 5 3.M.97 11,46&03 9.02 lnt¢rest Eunlings 4.17 M5.69) (239.26) (5,642A6 50.00 (135.09) 285.09 (470.1$) Total Revenues 1.261.67 3,38108 • 2j27.21 26&60 i3:1110.W. :3,J88,88 11,7S1:13 22.3& EXPENDIL RE Auditing Services Engineering Water/Sewer Utilities Repairs & Maint Depreciation Total Expenditures Excess Rev Over (Under) Exp 268,33 0.06• (M33). 0.00 16,i 53.61 16.153.61 2,500.00 76,71• (2,463:29). 291.67 0.00 (291,67)' 1,250.00 6.00 (1,250.00) 6:66 2,500.00 0.00 2j500.00 6,00 0.00. 17,827,42 I.47 30,000.00 2,655:06 21,344:94 0,00 3,500.00 0:00 3.500.00 0.00 15,000.00 0.00 15.000.00 .Q.00 0106 9.95. 0.00 0.00 4250,00 16190.32 11.940.32 380.95 51,000.00 20,482.48 30.517,52 40.16 (S 2,988.33) (8 12;801.44) (9 81� 428.38 ($ 35,860.00) (g 17,093.60) (18,706.40) 47.67 411312022 at 10:56 AM REVENUES Interest Earnings Total Revenues City of(Icm Lake INVESTMENT TRUST FUND Budgeted Statement of Revenues and Expenditures Cor.theThree Months Ending March 3.1.2022 Curr M1111 Cuirr Math nth. 2022 $IWgZI A&Uld YOrian ° to B it du $ 0,00 ($ 3,4k.69) (3,45169) 0.00 S 0100. S YTD YTD Actual. Wrianc %Complete 0.00 '0.00 0.00 0.00 (3,452.69) (3,452,69) 0.00 0.00 0.00. 0.00 0.00. F.. 4nW. 22 4IGSI AM CITY OF GEM LAKE Heritage Hall Ot 4200 Otter Lake Road I Gem Lake, MN 55110 651-747-2790/92 1 651-747-2795 (fax) E-mail city@gemlakemn.org Gem Lake City Council Meeting April 19, 2022 Sign in Sheet Name Tr �tt s ki ryw M, V-e J ar n S C