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HomeMy WebLinkAbout2016 04-16 CC PACKETCity of Gem Lake, MN City Council Meeting April 19th, 2016 Call To Order of City Council Meeting By Mayor Uzpen at 7: P.M. Call of Roll Uzpen Artig-Swornley Lindner Kuny Bosak Others in Attendance: Sign-up Sheet Approval of City Council Minutes and Agenda City Council Agenda for this meeting (Accept Agenda) ■ Minutes of the City Council. Meeting. for March Committee Reports ■ None Old Business a News Letter Xdeas Public Hearing ■ None New Business ■ Resolution Number 201.E - .06 Nate Tessier Scholarship ■ Resolution 201.6 --- 07 A Start By Believing .Community ■ Motion to hire SEH to .perform a. feasibilitystudy to have 41.40 Otter Lake Rd run: a sewer connection to. the manhole,. • Claims for Apri12016 ■ Monthly Financial Reports. a Presentations from the public, five minutes maximum presentation ■ Open Items for the Council Members to bring up. Future Council Meetings • Workshop Meeting May 9 at 7;40 RM.. ■ Next City Council. Meeting May 11 at 7:d0 P.M. Adjournment ■ The meeting adjourned at . City of Gem Lake City Council Meeting —April 19, 2016 Meeting Minutes Acting Mayor Artig-Swo m ley called the meeting to. order at 7:00 p.m. CounciImembers Bosak, Kuny and Lindner were present, Mayor Uzpen was excused (ill), Others 1nattendanice: Justin Gese S.E.H,, Paul Emeott, Lori Kirchhamer; Christine Renstrom, residents. April 19,_2_016,Agenda A motion. was made by Coy nciImember Lindner, seconded by Councilmember Bosak to approve the agenda for April 19, 2016, with a change that the Motion to hire S.E.H. to perform a feasibility study would be changed to a discussion. on the municipal water connection ordinance; motion. passed. Agenda approved with. change. Minutes Countilmember Artig-Swomley: madea motion, seconded by Councilmemb.er Bosak to approve the minutes for the March 15, 2016, City Council meeting with a change to the xxx in garden plot, motion. passed. Minutes approved, Committee Reports None — noted:that Cou ncilmern be r Lindner stated that the Planning Commission meeting did take place with a report to the Commission updating them on revisionsto. the Ord inance.43 and the Gateway ordinance: Did Business Newsletter ideas: Blake Huffman, County Commissioner lead story, Waste Management recycling report, trash to treasure reminder, rain garden seminar, flag pole update, water project construction starting in April, schedule on construction project, severe weather awareness, Montessori school .history, Goose Lake road. under pass, utility billing information. New Business Resolution 2016-06 Nate Tessier Scholarship, A motion was made by CounciImember Lindner, seconded by Councilmember Bosak to approve a $1,000 scholarship.for Nate Tessier. Motion passed. Resolution 2016-01 A motion.was made by Councilmem.ber Lindner, seconded by Councilmember Bosak to approve "A Start By Believing Community" initiative from Ramsey County. Motion passed. S.E.H. Municipal Water Connection Ordinance The cash connection ordinance will.be a discussion item. at the City Council workshop.1n May. Discussed whether or not we needed two ordinances, one for sewer, one for water. Mr. Gese will check with. Attorney Kelly. Clarification for the workshop - one two ordinances; definitions. City of Gerry Lake City Council Meeting minutes, April 19, 2016 Page 1 Flag Pole_ Discussion Flag pole will be in place by the end of May, 2016. Claims for April, 2016 A motion was made by Council member Lindner, seconded byCouncilmember Kuny to approve the claims for April, 2016. Motion passed. Monthly Financial Reports Accepted. Open Items for the .Councilme nbers to Bring. up A brief discussion about the County Road E development took place. Councilmembe.r Lindner asked about who did the project far the IC Systems. Are they coming. back. to repair the. lawns? Presentations from the PuWic Lori:Kirc.hhamer an.d .Christine. Renstrom, Otter Lake Road, inqu!red as to the status of the petition to have city sewer in their neighborhood.. Council reported that we did have discussions about the sewer however the petition was never formally given to. the City. Ms. Kirchhamer and Ms; Renstrom stated that they were going to survey their neighbors as to whether or not they wanted city sewer. They asked about percentages needed and appropriate wording to petition the `City. Ms. Tessier agreed to check the ordinance.and email them with the percentage and wording. Mr. Gese reminded everyone that the 429. process needs to be followed. Paul Emeott asked about the striping for Scheunernan Road, Striping will take place in.May, 2016. Next Meetings May 3, City Planning Commission meeting, 7,00 p.m,, City Hall, 4200 Otter Lake Road May 9, City of Gem Lake Workshop meeting, 7:00 p.m. City Hall, 4200 Otter Lake Road. Next C€ty Council meeting, Tuesday, May 17, 7:00 p.m. Adlournment Being there no further business, following a motion by Councilmember Undner, seconded by Councilmemher Bosak, Acting Mayor Artigw5womley adjourned the meeting at.8:09 p:m. Respectfully submitted, Gloria Tessier City of Gem. Lake City Council Meeting minutes, April 19, 2016 Page 2 City of Gem Lake,. MN Resolution No. 2016 -- 06 A RESOLUTION FUNDING THE GEM LADE SCHOLARSHIP AND AWARDING THE SCHOLARSHIP TO WHEREAS., The City of Gem Lake created a secondary. scholarship for the. year.2016, WHEREAS, The City of Gent Lake awards,. Nate Tessier said scholarship in the amount of XXXXX, BE IT RESOLVED, that the City Treasurer. is. authorized to send to White Bear Lake High School the amount. of XXXXX for White Bear High School to pay such. money to the educational facility chosen by the scholarship recipient: WHEREUPON, the above resolution was adopted at the April 19th, 2016 regular City Council Meeting for the City of Gem .Lake;. Ramsey County Minnesota,.made by Council Member XXXXX and seconded by Council Member XXXXX. ATTEST I, William Short, the duly qualified City Clerk of the City of Gem Lake, County of. Ramsey, State .ofMinnesota, .do hereby certify that:the foregoing resolution is a true and accurate representation of action taken by the City Council. of the City of Gem Lake on the date first written. William Short, City Clerk. Date: City of Gem Lake,. MN Resolution No. 2016 — 07 Ramsey County: A Start by Believing Community Whereas, The Centers for Disease Control and Prevention .(CDC) reports 1 in 6 women and I in 33 men in the United States experience. rape or attempted rape, at some point in their lives, and data from other sources report the rate for women is as high as 1 in 4,° and Whereas, according to a study by the University of Minnesota, the number of Minnesota women reporting a date -related sexual assault rises from 12 percent by the time they graduate.from high school, 29 percent by age 23, to 33 percent by mid-life; and Whereas, an.analysis of the Minnesota Student Survey data by the University of Minnesota estimated 60 percent of teen. first pregnancies in Minnesota are. preceded by experiences of molestation, rape, or attempted rape, and Whereas, 168 cases of child sexual abuse in Ramsey County were identified among reported cases of maltreatment in 2011; and Whereas, current estimates suggest no more than 20 percent of sexual assaults will be reported to law enforcement and less than.3 percent.will result in the conviction and incarceration of the perpetrator; and Whereas, research documents that victims> are far more likely to disclose their sexual assault to a. friend or family member, and when these loved ones respond with disbelief., shame, or blame, victims suffer additional negative effects on their physical and psychological well-being and do riot report their assault to law.enforcement; and Whereas, the national public awareness campaign aStart by Believing" is designed to improve the initial responses of friends, family members, and community professionals, including law enforcement.and prosecutors, so they can help victims to access supportive resources and report their assaults and Whereas, Ramsey County has worked collaboratively across departments and with community partners for many years to prevent and respond to sexual violence in the community; and Whereas, public health and the criminal justice, system have different roles and responsibilities, but are united in the goals to prevent and reduce sexual violence in our community, from. children to vulnerable adults; Now Therefore,. Be It Resolveo by the Ramsey County Board of Commissioners, that the County rededicate itself to addressing the continuing problem .of sexual violence through its support of the: Ramsey County. A Start by Believing Community. Initiative and ifs goal for everyone to believe victims. upon report Now Therefore, Be it Resolved by the Ramsey County Board of Commissioners that Ramsey County and its community partners will expand support for sexual violence survivors through training, education and outreach WHEREUPON, the above resolution was adopted at the April 19th, 2016 regular City CounciI Meeting for the City of Gem Lake, Ramsey County Minnesota, made by Council Member XXXXX and seconded by Council Member XXXXX: ATTEST I, William Short, the duly qualified City Clerk of the City of Gem Lake,. County of Ramsey, State. of Minnesota, do hereby certify that the foregoing resolution .is a true and. accurate. representation of action taken by the. City Council of the City of Gem Lake on the date first written. William. Short, City Clerk Date 4118/1fi. at 10:13:36.82 Page, 1 City of Gem Lake Cheek.Register For the period From Apr 12, 2016 toApr '19, 2016 er Criteria includes; Report order is. by Crack Number. Check # Date Payee Amount. 9764. 4112/16 SQFTLINE DATA INC 887..55 9765 411.9116 City of Roseville 49,35 9766 4/19/16 City of White Bear Lake 1,258.50 9767 4/19/16 Corporate Mechanical 276,25. 9768. 4/19116 GDO Law 577:26 9769 4/19/16 GLORIA.TESSIER 42,68 9770 4/1.9/16: G & K.SERVICES 6,24 9771 41191.16 Innovative Office Solutions; LLC 51.65 9772 4119/16. Kelly & Lemmons, PA 4,141:70 9773 4/19/16 Kristin .Smith 50.00 9774 4119116 CliftonLarsonAllen LL.P 6;200.00 9775. 4119116.' Metropolitan Council. 2,142.78 9776 4119h 6 Gopher State One Cali. 13.05 9777 4/19116 Press Publications 31.36 778 4/19116 PERMIT WORKS 175,00 9779 4/19116. NANCY POFERL 200.00 978..0 4/19/16.. Centu yLink 103.70. 97.81 4/191.16 Ramsey County 661.15 9782 41191.16 SEH 4,939146 9783 4/19/16 Waste Management..of WI -MIN 71105 9784: 4119l16 White Bear Township 5,651.,80 9785 4/19/16. VOID 9786 4119116 VQIa 9787 4/19/16 Xcel Energy 541,42 9789 4l19116 Sentry Systems, Inc. 1,763.75 9790 4/19/16 SQFTLINE DATA.INC 251.00 979..1 4119116 DAVE PERKINS CONTRACTING 101,971.10 9793 4119/16 Rick B.osak. 83.88 Total 132,778.67 r m L7] CL w Nt ro u C4 G G7 Q Q 7. co Qv J aN p CL 11 . 0.0:Q LL U-_ D .a CL ❑: i� y-r Oi N . 47 C w N d .E a u� a a` N c to v a U U IL sr'i G ❑ U U Q cq C] I u7 0�0 rn v LOr C4 o .0 LO 00 (n r I Lo d Lo C].c) o b C7 C7 m C] LOr-C7 0000.0 m o O C7001-0 v co. ti d ti LC] gnL(JodLQPLgcq1` drCy vWC LgLgOLl.OU)Qr0N+.r h o cry N LO LO Cl CQ N r CV 71, 07 �r 0 iv N m IT Ci Lo ❑]. to o:I` a w 0 v .N [*] d �- OQ r01Or� W (�rw 47oC0 r00❑]i�N.Lf7V (om Nr 47 w � o� Lr) n. CA rLflCVN COr ram'Nrr s^ .m CV 0 w LI E Q CL 0- D H U [!] w w (17 � C) {> w U LL W. 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N _. 06: CJ 0 (D.C7 C7 CD Cl 0 CD CD 0 a C) 0 Q. 0 C] C7 m C7 .0 CD. 0 O 0� CD r r r r COW s-• r r-s-- t- r r r rr r r• s^ r r• Y r r �-- CO 0 0 fD CD .to to Cb Co IT Nt -T v v `v CITY of GEM LAKL CASH AND INVESTMENT BALANCE STATEMENT As of 03/31/16 FN lYear:2016 Cash and Investments 1�lante of F and .Balance 3/1/2016 Receipt. s Disbursements Balance _ _.3131120I.6 General Frond $2.78,152,93 $4,3.80.37 S5.,8.7120 $276,661.10 Parks and Playgrounds .$39;27166 $0.00 $0.04 $39.,273.66 2004 Delft Service fund ($1,301.09) $O.00 $6.00 2006 Debt Service Fund $36,247.24 so..00 .QO $36,247:24 2007 Capital Improve.rnent Bonds. $90,473.71 $0.00 $0.00 $90,473.71 Street Improvement $131,324'86 S0.00 $0,60 $13.1,324.86 Scheuneman Road Improveme.tns $3,.147.39. $0:00 $0,04 $3,.147 3g Hoffman Road Improvements" (S.138,397.74) $0 00. $2,828,94 ($14.1,226:68) `Sewer Enterprise Fund $339,017 0 $94.60 $32,738:26 $306,374.27 Investment Trust Fund $883.59 $3.24 $0.00 $$86.83 $778,822,48 $44;478.21 $4.1,439.4.0 $741,86129 Fren)ier.Cliecking $I5,723.85 Premier CD's ` $0:00 Wells. Fargo Investments $385;000 QO Wells Fargo Money. Market $34.I,13.7.43 S74 i,861.?9 S0.00 BALANCE STATEMENT .OF GAMBLING FUNDS Balanee Balance 3/112016 Receipts Disbursements 313112016. Gathblin.g Fund Balance $4,382.34 $436.36 $0.00 $4,818:70 MATURE 1D1191.10 10/19112 WELLS FARG❑ CD. 10/17/17 ID117112. WELLS FARGO CD 414122 414112 WELLS FARGO d() MARCH CASH &.INVESTMENTS GE CAPITAL BANK GOLUMAN SACHS GOC DMAK SACHS UDnlhgr 361Eff)q[44 13595 .1.3595 1461 5245,0g0,U0: 51,653:75 4179 a loYlR 38143FiN27 t,55% 1,s5% 1826 . 5100,040.0 MUD 4117 6 lV17 .38143ANZ4� 2,90% 2.906k 3650. 540.000.D0, 5580.D0 414 L1014 I_f735 LIM f,399 $741,861.29 � 53A1:1.98 .City ofGent Lake GENGRAI. FUNnf Buc1gcted StateinentofRevenues. and Expend ittlres ror the Three 1vlonths Ending Mardi 31, 2016 lzurr MAICwr Mot CurtMnt YTD B ld a Aetutil Variance %-Complete Budeet ia1. Variant t yicomplele RE't'EEY[IES Property. Taxes Current. Property Taxes 5 18,?r1.75 $ 0.00 18,231.75 0,00 S 21.8,66I.00 S MO; 2I8.661.00 0.00 Fiscal Disparity Talcs 530.43 0,00 530,42 0,60 6,365,06 f?m: 6;365.00 0.00 Penalties & Interest 0.60 0,00 0.00 0.00 0.00 (3.99) 3.9.9 (.00 Licensvi and Pei•mlis General Business:Licenses 14167 0.00: W_67 0,00 1,7p0;00 300,00 1.400.00 I7,65 flit -Sale Liquor License 366.67 .0.00 3k67 0,00 4,400,00 (300.00) 4,70000 (6,8a) Other Penn its 83.33 0.00 8333 0:00 1,000,00 0100 1.,0 uo. 0.00 Tabw:o License 41:67 0.06 .41.67 0106 500,a5 0.00 500-00 0,00 Charitable .Gambl1ngLicense 41,67 0.00. 41.67 0,00 500,00 6.00 500.00 UM Contractor License. 83:33 20000 (116,67) 240.00 1,000.00 7t70:00. 306m 70.U0 Building Parmiu 666,67 476.15 190.53 71,42 8,000.00 59175 7,407:25 7A I ?Itunhing Permits 66.67 0.00 W67 0,00. 806.00 370.00 430.00 46,25 Mee ha.Permits 83.33 100.00 (16:61) 120.00 1,000.00 850,00 156.00 85:Q0 Llectrital-Perin iis 66.67 0,00 66:6.7 6;00 800.00 24000 560.00 .30:00 NPOES Permit I b.67 0.60 16.67 0:00 200,00 0,00 200.00 0.UU Fire. Marsh all inspection 208.33 0.00 303.33 0,00 2.500.00 0.00 2500,00 0,00 Sop,; InspeetionFee 350:g0 UR 250.00 0100 3,000.00 R.(]0 3;066.00 0.00 Stale Permit.Charp 6425 13,92. (7.67) 323:72 15:00 22.62 5338 30.16 Admiilistration Fee 41.67 0.00 41,67 0:00 500,00 0.00. 500,00 0:0o Sewer Contractor Mcewc 3.3.33 0,00 33.33 0.00 400m 0.00 400,66 0:00 bog Licenses 12,50 0,06 12.50 0,00. 150.60 0.00 130.00 .0:00 Intergovernmental Revenues County Grants & Aids. 0.00 .0,60 0.00 0.60 0.00 27,40 (27.:A0) 4.00 Cable TV Franchise Fees 4l&67 0,00 416.67 0,00 5,000100 0,00 S,OOOAO 0.00 police State A. id 49313 0,00 495.83 0,00 5,950:00 0.00 5.9.50.00 0.00 Charges ror5ervires Punning Fees 41.67 0:00 41,67 0.00 5.00.00 0,00 500.00 0.00 Plait ReviOv 125.00 0,00 125M 0.:00 11500,00 0.00 I osop..00: 0;00 EnginCori ngCharges 291.67 O.od. 291,67 .0,00 3,500.00 OM 3;500,00 0,60 Zoning Charges. 0.00 100.00 (100.00) 0.00 0,00 100.09 (1Q0.00) m lnvcstmenl Amin Charge 18,25 0,00 18;25 0:00 219.00 ON 219.00 0.00 Fines and Forfeits Fines 250.00 125m ?5.00 90,00 3;p00.00 225.00 2,775.00 7.50 Aiisccll:tueous Interest l smings I62:50 0,00 16230 0.00 1,950.00 0.00 1,95.0..00 0.00 Miscellaneous 33.33 i166 33,33 0,00. 466.00 13.70. 386.30 3,43 lnstuanix Poliey.Diiidends 25.00 0.00 25.00 0,00 300,00 0.00 300.00 p:00 Tool Reveizues 22;82150 1,115,07 21.707.43 4.99 373,870.00 3.137.48 270,732.52 1.15 MPFNIDITCIR City Council Wages and Salaries 635.00 1;800.00. (Ij75,00) 288.00 7.500,00 1.,80.0.:00 5;700.00: 24;00 Employer Paid iitsuranee 47.92 (237.70) 2851G2 (496.07) 575M (237.70) 812.70 (4 i:34) Adminstradon 16.67 IGLOO (84.33) 606.00 .200,00 454.50 (254;50) 227,25 >;leefioits Operaling Supplies 0.00 121.39. (121.39) 0.0.0 O.00 121.39 (121.39) 0:00 Contracted Sezvlpes 0..00 3 mO5 {3;288.05j 0.00 O.AO 2,488.05 (1,488.05) U.60 Administration. 241.61 000 __191;67. Q.00 3;500.00 0.00 3,500.00 0.00 Levi Notices 8.33 0100 .2.33 0,00. 100.00 4.00 100.00. 0A Repnim&.Maint-contractual 4S.83 0.00 45.83 0.00 550,00 0,00 550.00 0.00 FinancINI AdministraI[on Atiditing5orVices 791.67 ?00.00 (1,9503) 334,74. 9,5.00.60 2,650.00 6,950.00. 27,99 411212016 al 813 AM Administration Financial Services Computer: Services Legttl Services Prosectition Legal Legal - Land lssues Clierk(denerai Government Wages and Salaries Workers Compensatian 1 inplow Paid Insumnce Payroll Taxes Office supplies Postage Adminisfratian Miscellancous WebSite Mileage Computer Services Legal Notice Publication Newslerler/Public Relations General Liabiiity hsomnce, Public Officials Liablidiy Recycling Cotieetion Lcague oY MN Cifics RCLLG Subscriplions Planning:and Uning Pratessional Services Engineering Administration. Z out i ng:Adtnini stratiun NPOES Administratidn. Ilerimp Hall . Operating Supplies NcQssiohal Services Contract Sarvices Telephone Property Insurance Eleatria Service Gas Service WAteri5ewar Utilities Repairs. & Nfaint . Contractual Rcparis & Maint - BiAldiug, Poke Re, gular.LaW EnI'areament Special Law Cnfarcement Dispatch Casts Fire Fire Services Fire Moahall Service :loin A COMM Animal Removal Anitiial Entobument BUilding Intisectlon Building.111"COrbits BitiIdirig Sceretary Computer Services City of cc Lake GENERAL FUND 8udgered Statement ofRevenues and E.z cndItures For the Three Months Ending March 31, 2016 Corr Mnilt Curr.MA Curt Mw 2016 Yam' IZYTID m� ASStg V__ariance °lopl Comote Budget Actua Variance o�Comp] 2;333,33 uo 2;333;33 0,00 28;000.00 0.00 28,000,00 0,06. 0,00 1,176,38 (I,476:38). 6.00 000. C202.13 (420it3) 0:00 164.0 1:66.80 (.1,1.02.30) 770,09 1,974,00 .1,266.80 707.20 G4,17 I66.67 0.00 166.67 0100 2,000.00 1t70.00 1,900,00. 5100. 1,250,00. 1.721.41 (471,41) 131.71 15,000.00 3;603,28 1 1,396,72 N,02 O:Oo 315.00 (31.5.00) 0,00 0:00. 1.460.06 (L.00.00) 0,00 2,666,67 2.767,25 (00,58) 103;77 32,006A 6;367 25 25,632.75 19.90. 1.8,75 0,00 18.75 UO 225M U.0 225,00. 0.00 204.00 (278,97) 482.97 {136.75) 2,448.00 (805.02) 3;253.03. pms) 0.00, 554:82 (554.82} 0.00 0.0 554.82 (554.82). UO 100,00 75,06 24.94 75.06 1,20400 643:69 5563.1 .53,64 100,00 20.5.3I. 005,31} 205.31 IX0.00. 361,96 838,04 30.16 41,67 6.00 .41.67 0.06 50090 32100 179,00 64.46 4.17 0.06 4.17 9.00 60.66. 0.00 50.00 0,00 66.67 50.00 16.67 75.00 800.00 150.00 650.00 18.75 29.17 10.8o I SI37 37.03 350,00 27,35 3T2,65. ? 81 416.67 t,i53..41 (736 1 ?76,82 .5.,400:00 3;1217AI 1.872,59 62,55 5S.33. 0.00 58.33 .0,03 700,00 (53,52) 753.52 (7.65). 208:33 301,75 (93;42j 144,94 2,SOO,00 566,75 1,933.25 22,67 208:33 0,0o 208.33 0.00 2.500,00 Ma 2;500.Ot1 0:00 12:50 0.00 12,50 0.00 150,00 .O:oil 150,00. 0:00 .833.33 866.0$ 0172) 103,93 10,000,00 2,290.15 7,709,85.: 22.90. 48;17 0100 48..17 0,00 578,00 0.00 578;O0 0,00 12.50. 175.00 (162,50) 1,400,00 150,o0 175.00 (25:00) 116.67 4,17 .0.0o 4.17 0.00 500 1100 50.00 UO 4,17 0.00 4J7 0,00 50.Co. UO 50.00 0,00 .666.67 uO 666.67 0.60 .8.,000.0.0 3,431:.57 41568,43. 4.189 166,67 647,1.3 (480.46) 38S J8 2,000.00 3.1I0,38 (1,110,38). 155,51 4i.67 OA0 41 V UM .500m 0,00 500.00 0.04 1,08333. 0.00 1,083.33. 0.00 13;00.9,00% .0.00 13.,000,6.0. 0.00 108.33 UP 1.0933 O'ba 1,300.W 4.60 1-195,49. 0.35: 166.67 0.00 166.67 6,00 2,000,00 .68,50 1,931,50. 3,43 41A7 S2i 24 {479.571 1:1250.98 500.00 727A (777,48). 145.S0. 125.00 153.,05 (2.8105) 1.22.44 I,500.00 306,10 1,19190 20,41 62,50 0,00 62.50. 0,00 750,00 GOD 750:00. UO M&O 316,20 106;39 74,47 S;000,00 630.63 4,369;37 1.2.M 166'67 186 86 (20,:1 ri) 11112 2.000.00 318,40 1,681.60. 15,92 4.1.67. 97-01 (55,34) 23.2.82 500,00 97,01 402,99 .19.40 8333 0100 83,33 U..0 11000-00 1,066125 (6U5). 166:63 333,33 0.00. 333,33 0.00 4.000.00 707,35 3.292,65 17,68 8,065.00 81064M 0.14 100.06 96,78.0,00 24J94.,58 72;585.42 35:00. 5W,93 353.87 (0104) IOo.6l 6;646:00 1,66'1.61 4,98439 25:00 249,17 249.17 (0,00) 100,00 -0901.00 498.34 1491,66 16.67 971.17 971.17 (0.60) 100,00 11,654,00 2;913:5i 8;740;49 25.Oo 287.50. 287,33 0:I7 99.94 3.450.00 861,99 2;588101 24,99 41..67. 0:60 41.67 UO 500,00 0,00 500.00 0,00 20,83. 0,00 210.93 6,00 250.00 0.00 250,00 0.00 11250-00 3..53,00 397,00. 68,24 1.5,R00.00 1;672.30 1?;927`50 13,53 83.33 0.00 8333 0106 1.,000.00 o.00 1.060:00 0.00 7a.si 0,06 70M 0.06 850.00 AN 8SUO. o-60 411V2616att13AM City ofOcm.l.aRc. GENERAL TUNI7 Budgeted Statement or Revenues and Expenditures For the Three Mi 11ft EndingMarch:31,.201 b. curr1Mnth Curr Mnth. Ow Moll 2016 YrD ,L Budge r q i Variance ��LC❑mnlett: Bud£C Acn3,31. Vrjp� 1/0 Comte [toad tiln[ittenanec Signs, Sign Repair Materials 41.67 6,00 41.67 0.00 506.00 0,00 500;00 0.00 Engineering 1,000.00 6,60 i pu oo 0,00 12.000.00 0.60 11-000.00. 0.00 Streo! Li.ghis 16$;33 8A.87 33.46 78,34 1,300:04 171,18 1,128;82 13..17 ROW Mai men once 93.33 0.00 83.33 0.00 1.000.00 39.60 960.40 3.96 Streei Repairs 20.03 0.00 208,33 0:00 7.500.00 0.00 2.506-00 0.00 Duo 8c SUNCriptans 4, P 39,58 (35.4:1 y 949:9? 50.D0 39,58 10,42 7.9, i6 ice and Snow RemQvef Salt and Sand W,67 1,458,00 (791,33) 218,70 8,000.00 .5,832;0.0 2,16.8:00 72:90 Snowplowing 1,500.00 1,778,50 0-78:50) 11&57 18,000.00 5,65165 12.347.35 31,40 ❑thcr Fiilan.eing Uses Total Expenditdres '29A89;17 33,638,74 4,1.49.57 414.07 353V0,06. S5,982.10 267,9VAo 24.36 Excess Rev Over (Under.) Exp (S 6,666.67)5 32 523.67) 25,M.00 487,.86_{S 80,000.00)_ ($ 82,844.62) 2;844:62. 103;56 ;VI 2I2d1fiatmn5 qm AF.VFNUFS illteresf @amings: Total Revenues EXPENDITURES city or Gem Lake PARKS.AND PLAYGROUNDS FUND Budgeted Statcmcnt.orRevenues and Expenditures For the Three Mouths Ending March 3I, 2016 Curr Mnth Curr &% Curr.Snot Mgt¢ 13udcer Actu V�iEtnsG %C�g. 13udRet S 22.50 S. 0.00 tz2.S0). 0.00 S. 270.00 S 72.50 0.00. (22.50) O.G(T 270.00 0.00 210.00 0.60 YT>Z YTL Actuai Va_ riance. [o Comn!te 0A) 270:00 .0.00 Tata! Expenditures 0.00 0.00 0.00 0.00 0.00 0.06 0.00 0.00 Excess Rev Ovcr(Under) Exp S . 22.50 S obo 3?.50 0.00. S rom S 0.00 270.00 0.00 41IZnOla at 8,14 AM City ol'Gem Lake. 2006 DEBTSER.VICE FUND Budgeted.Sta ment of Revenues and ExpMditpres For thaThred Months Ending March 11; 2016 Corr Mntlt cu-mA7n1h c41Ct muh ZO-11 3 TTp �JU REVENUE. Bvdie Ac1ua3 Var:nnse �QComnleta p�u g�{ AciiEal. Variance °/oC9m lelc I— CtuentSpecial Assessments interest Earnings $ 1?40,42.8 t7,00 (1,240.42). 0.60.$ 14,885.00 $ 0,00 1085.00 0,00 10.33 0.00 (10.33) 0,00 124.00 0.00 124M 0,00 Total Revenues 1.230.75 000 1;250.75j 0.00 15,009.00 0,00 15,009;U0 0.00 EE'PENW VRE.5 Total Expenditures MO 0,60 a 00 6,00 0,00 0.00 0,00 U.UU. Gxeess Reis Over [Under] Exp S. 1.250,75 $ 0.00 _0 50:75) O,QO. S 15.009,00 S 0.00: I5,009 60 0,f1i7 411212016 at: 8;16 AM RFVENUFS E:urrent P.rdpegTazes In! crest Eaming5 Total Revenues EXnFN GityOfGem Lake 2007 DEBT SERVICE FUND: Biidgeted 5tatemenI ofRevenuesand Expenditures ror the Thue Momim End iltg.March J 1, 20.15 Curry mpith Curr urrmm 9-16. �udee[ ncuia Varl�.F� % Con3 Effete Budeet $ 5;833.33 S 0.00 (5,83133) 0.00. $ 70,000.00 $ 34.08 0.00 (34:08) 0.00 409.00 5.867,42 0.00 (5;867.42) 0.06 70409.0.0 0.00 70.409,00 0.00 ��. YID uul Variance °/a complete 0.00 70,000.00 O:i10 0.00 409:00 0,pp Pr gcipa! 1 250.00 .0.00 (1.250.00) 0,00 BOOM 15.,006:O0 0.00 100:00 Interest 2,039.00 0.00 (2,0AW) 0.00 N,468.60 1 &,477:50 7,990,50 67.34 FiscM.Agent Fees 45:83 0.00 (45.831 >7.00 .550.00 0..0Q 550.00 (1,00 Total rxpenditures 3334.83 0,00 (3.334.831 0.00` 40,013.00 31,477.50 8_540.50 78.66 Execs Rev Over (Undo) Exp $ 2,532.58 5_ _ 0:00 [2,53?_58) 090 5 30X1A0 f5 3.1,477S0] fi1,868.50 {103581 4112.12015 w 8:18 AM City or Gem Luke IMPROVEMENT FUND. Budgeted Statemens,of Revenucs and Expcitdi[ares For the Three tvionliis Eitding.Nirlrcfi 31. 2016 CurLujii)1 Curr MDI Curr Mbth 2016 YTD JrQ Bu Ac al Variance °o Cnm Ic fSiidaeL tea Variance 'Aom fete RF�rEhiiF5 I*xst Earnings s 75:42 5 O_i10 (75.42) On S 905,00 s. 0.00 905,00 0.00 Total Revenues 75.42 O.00 (73.42 0,00. 505.00 00 905.00 OM r, PF:N iTEiR Torsi Expenditures 0.00 D.60 D.00 0,00 000 0,00 0.00 6,00 Excess Rev avcr(Under) Exp. $ 75.42 5 ROO OSA2) 0.00 s 905.00 s 0:04 905,00 0,00 41121201E at 619AM CilydGem Lakc SCMEUN. MAN ROAD TMPROVEPOENTS Budgeted S.tatemeitt of Revenues and Egenditures For the Three Months Ending March 51, 2016 Curr Moth CurT:ivintft nth 2A ¢ YTD YM ,VFNITS RF Budget Acum] Vadam °/ Cumhlete iz � d Actual Vvian f.Campletc irilzresi.Farnings iF.4? S 0.60 (0.42). 0,00 S 5.00.:$ 0.00 5,00 Total Revenues 0.42 UAb 0:42 0.00 5.00 0,00 S:Ob 0,00 EXPFNI)ITUPEN Total.r-genditur6 (WO 0,00 0.00 O,bl} 0,00 0,00 4.OU 4.p0 Excess R4.y Qver (under) Ex0 3 0.4? S 0.00 D,4A2 UO 5,00 $ 0.00 5.00 0.60 4h212015 81 &20 AM R1 VEitiUps Trans!'crs from other Funds Interest Earnings Total Rcyenaes FXPENDITUREs Fn�inees7ng Legal. Adirinislration LegtiI Notice P[eperatian Construction Total Expenditures Excess. Rey Over (Under) Exp City of Gem Laka HOFFMAN ROAD IMPROVEMENTS $itdgetsd Statement ol'Revenues and.Expcnditures For the Three Months Endifg March 31, 2016 Curr Mw i S] Dirr Hint 2M ud ct AZIUVarkince % Comoletc Bud et S 538.42. S GAO (538:43) 0-00 S 6,461.00 5 (i8,58) 0,00 18,58 0,00 (773.06) YM YM Actual V�ristnce %C�lcte 6,00 6,461.0A 0,60 0.00. (223,60) 0100 519.83 0.00 019,93) 0.40 6,238.00. 0.00 G 238.00 5,i oub 1,778.94. (3,321:06) 35:58 60,000,00 .1,778.94 5 hl,'66 166,67 1,950.00 883.33 630.00 2,066,co 11325:00 775.00 41.67 A00. (41..67) 0.00 500.00 0.00 500.00 8;33 0,60 (8.33) 0.00 io0.00 0.00 100A1] 41;666.67 0.00 (41,666.67) 0,40 500,0.00.00. oxo 500,000.06 46,883,13 1828.94 (44.054.30) 6,03 562,660.00 3;60394 559,596,06 (S 46.363.50) (S 2,828,94) 43,534,56. 610 (S 55636. 00) (S 3,003,94)_f 553,158,061 0.60 2.96 61 35 0.00 0.00 0.00 411212018.0 122 AM City ofGe[m Lake SCWER;ENTERPRfSE FUND. I3[idg*d Sfaf.0*eril ar.Revenues:arid Etipcnd itu res For the Three Months Ending Marc1t.31,2016 Curr M CkrLHpth 2016 xi2 Y RE�'til1E5 udeet.AVua Variance °I amnfe[c 13u" Aetunl Wkilir f o 3 ResidelltialSewerRevenues $ 1,291-67 S. 3,182.6b 1,890.33 246:35 s 13,500.U0 $ 13,31$:0() 20,53 CamEnerciai 5axerRe:mwos e Charges ~ 2,95R.33 7;998.00 5,039,67 270.35 35,500.g0 7,998.00 12,318,00 3'.53 Int st Ea Inii rest Euneings 1.66A7 229.I7 .8b2,62 0.06 696. i 5 (229.17) 5 E 7.69 0,00. 2,00000 862M 1,137.I8 43:14 2,750.00 0.00. 2,750'.00 G.40 Total Revenucs 3,645:83 i j,042:8? 7,396 99 25.9.32. 55 750.00 12.042,92 43,707.18 21,66 XPFI R1TURF5 Mice Supplids Postage 4.1.67 0A. (41.57) 0,00 500,04 0;00 $00,06 .0.00: Auditing S nicer. 16;67 216,G7 0.06 {1.6:67} 0,00 200.00 50,44 149,5b ?5:?2 Lnginrering 416.67 0.00 G.00 (216,67) {416.67j 0.00 6:U0 2;oub 5.090.00 6,00 2,600.00 0.00 MCES Charges Lncaies 2.142.75 2,14178 0.03 100.06 25,713.00 U.00 4,235:56 S, bum 21,427.44 .0,00 16.67 Services $0,00 375.00 OOU 000 {50:[�0] t375.00) mo 0:00 600.00 4.500.00 108.70 491:30 18,12 Compluer Cornputer5crvires 41.6.7 0,00 {4i.67j O;pO 5.00.0.0 16g.00 h,33"_.06 3.73 Repairs 8 ]Aaiist: Cantraittzal 333.33 0.00 (533.33) 0,00 ti,000,00. 0.00 0.00 540.00 i},pp peprcciution Sewer TalcviselFluslting. 1,041.,67 0.00 (1,041,G7} t7;00 12.500,00 0.00 4060,00 12.600.00 0.00 0:60 1,006,00. 0.00 {1,060.00) U:Op 12 000.00 U:00 1�,000,00 Goo Tot 1 Expenditures 5.676,OB ?,142;78 3;533.3q 3T75 63.113.00 461270 30 6.77 :63,5Q0 Excess:Rev Over (Cinder)Erp 5_ 9,900.(W 10,930:29 {9609.3) $ 13;363:06) $ 7.430.13 (14,793 12) 411212016 al 8'24 AM REVENUES interest Eamings Tatai Revenues City of Gem Lake' INVESTMENT TRUST FUND Budgeted 5tatement.of Revenues and Expenditures For the Three.Moths Ending Marti 31;.2016 Curr_Mnth Cuu Wiltnih 2016 YTb A¢get ct I Variance % ComAu"Ari� Ykiv a % Cainoletc 0.00 5 5.24 3.24. 6,06. 3.24 3,24 0;00 S OM 5 885.43 .(885:43) 0.00 0:00 0.60 895.43 885,43 0,00 4112120 W a! 8:25 AM Hoffman. Corner Costs To. Date As of 3/31/16 Revenues ..2013 2014 2015 2016 Total G ra nts 0.00 Special Assessments 0.00 Other Payments o.00 City Funds 0.00 Band Proceeds 0.00 Total Revenues 0.00 0:00 0.00 0.00 0.00 Expenditures Phase it Work Engineering 8,735,27 Legal Finance. (WST) Legal Notices Fiscal Fees Construction Other 18,526.04 19,976.85 1,778;94 49,01TIO 700.00 35.00 1,225.00 1,960.00 0.00 0.00 0.00 0.00 O.t]0 Total Expenditures 8,735.27 19,216.04 20 Q11.85 3,003.94. 50;977.30 Water Extension Costs Engineering Legal Appraisal Finance. (WBT) Legal Notices Fiscal Fees Construction Other 121,266,56 1,178.94 123,045.50 8,330.00 1,2.25.00 %555.00 17,350.1?0 17,350.00 652.50 652.50 813.15. 813:15 0.00 o.ao 0.00 Total Expenditures Q,OD 0.00 148,412.21 3,008.94 151,416.15 Total Costs 8,735.27 19,226.04 168,424.06 6,007.88 ,202,393.25 Net Costs (8,785.27.) (19;22:6,04.) (168;424,06) (6,007,88) (20.2,393.25.) m rn ry m o a� .. _ 46 cDi Yl V) �rN L? m. %n N N� �A � Lri 17 .O n Q u pl in ry o n rn rr 00 m M -0: Lr1 N fV Vl U7 .d. j 14 CO O LD r�+F LA N". N N N tit GO a? Lb C1 tO ru CD.d M v Ln CD�' k Cl W W M p lI C 'Q-[ N D� co: M . 4 r-1 m cn v 14 tp r�-1 .c r. C. o r, rn m Q] 4 4] V5 Q1 E G H .U:�-[ rr V' � pp d p �D' O lO: [➢ 171 c O In V1 M m h1. N rn rV ri H en m rl M a.a m a m i o c Ln wl o ui a :o N o N .0 im. n 4. c m Ln m o o M m N li7 ¢ Q LD lD. g'a M. . Lri a o Lrl' Ln ra n n n La M' cn rri M pp QM. O d rn Cfi d 0 c9 10 lB ry m ro o Q cq c °� 00 Oa o.:o to m to w v. m a a rc ui m of M sri M 0. 7D ri 90 CDI US Co m C ti v - i O N N . cq 1n o Q c9 Ln c5. m ca In o In m Ln ati U' N � N Q 1 LZj N t C ° rrm a TO ro .r. ur m ar e ; Ica @p F. C p. p� LL m N C m s7 LL O ply ID }L}(( r 7 LL f0+ p ttl .T tr co m tni'E to W. u ry MEMORANDUM Date* May 14, 2016 To: Mayor and City Council From; Tom Kelly,. Treasurer Re. First Quarter 2016 Financial .Report The. City's audit for 2015 is nearly complete and the. first quarter of the fiscal. year is already complete. The C€ty's revenues and. expenditures are where they should be at this. point in time. The key to the City's finances are that even though we are 25% through the Year, revenues: and expenditures don't flow evenly. though the year. There are someone time expenditures which are spent at the beginning. of the year and expenditures for snow plowing act ivitles which are spent during the first and fourth quarters of the. year which makes the City look like it may over spend its. budget but over.the course of the year will actually be in line with budgeted amounts, Likewise on the revenue side the major revenue source is property taxes and special assessments,. which are received in July and Dpoernber. Also sewer billing revenues are.. only received once a quarter. Below is a chart comparing budget to actual revenue. and expenditures for the years 2016 and 2016, Revenues 2015 2015 % 2016. 2016. %. Budget Actual Receivecl Budget Actual . Received General Fgnd 251,932.00 31,33S.18 12.44% 273,870.00 3,137.48 1.15% Special Revenue. Fd5 615.00 .0,00 0.00% 270.00 0.00 0.00% Debt Service Funds. 94,091.00 0.00 0:00% 85,418.00 0.00 0.00% Capital Project Funds, 2,205.00 0.00 0.00% 7,248.00 0.00 0.00% Enterprise Funds 49,943:00 13156312 27.16% 551750:00 12,042.82 21.60% Total 398,776.00 4096.30 11.M/a 422,456.06 15,180.30 M9% Expenditures 201.5 2015 0/0 2016 2016 %: Budget Actual Spent Budget Actual Spent _ General Fund 331,932.00 75,656.09 22.7996 353,870.00. 85,982.10 24.30% Special Revenue Fds 0.00 .0.00 0.00°% 0.00 0.00 0.00% Debt Service Funds 47,905.00 31,877.50. 66.540A 46,47.9.00 31,477.50 67,72% Capital Project Funds. 70,500.00 12,991.32 18.41°% 552,600,00 3,003.94 0.53% Enterprise F.und5 59,481•00 6,200.05 10.42%. 68,113.40 4,612.70 6.77% Total 509,818:00 126,714.96 24.85% 1,031,062.00 ,125,076.24 12.13% It should be noted that the budget amounts are for the fiscal year and the actual is year to date actual revenues collected or funds spent. The rest of the report will detail the revenues and expenditures of each of six fund types. GENEARL FUND For the first quarter, revenues are near budget projections:and expenditures are slightly below budget, which is show in future charts. However the chart: on the following page shows how revenues are beiaw expenditures .levels for the first quarter which is typical until the City receives its first half property tax payment in July. Also one can see how the City depends on reserves (cash balances) until that tax payment is received. Comparision of Revenues.,. Expen:ditores, & Cash Balances 30.0moo 10,t)0[j, 0U 10, 006. jDo Revemies Expenditdres Ewa (ash BAarice i3.�{1 �•r Ck t� i� ai �c.. NA For the year:the City has received 1.15% of the. budgeted revenue through the end of the first quarter,.whioh is behind last year at this time. However, business; liquor, and tobacco licenses which are renewed at the beginning, were recorded as revenue 2015 and have not yet been record as revenue in 2016. Also. building permit. revenue is also down from $4,438.0.0 In 2015 to $592.75 in 2016. Generally, as the weather warms up so does permit activity resulting in increases in those revenue sources. The. City has also received it .one-time revenue for police state aid of $4,401,00 in 2015 which is yet to be recorded for 2016. The chart on the following page compares .budget: to actual revenues for the last three years. For this chart the. monthly revenues are 111 2th of the total revenge budget. with the exception of property taxes which. are included in the July and December budget. numbers only. One can see that: revenues are down compared to previous year for the reasons noted above.. The revenues will be adjusted to include $ 1;300 for various licenses and $7,912 of sheriff cost adjustments both of which were received at the beginning of April. Revenue Comparisio.n �SOIOCK),Qo 3P3,UL%}:4f] 2 54,QW.00 2 Ek7,p[JQ.GO 7 fx7;0iA7:00 sQ,rx�o.4a 0.00 1. 4 z� P 3' I k ' z 9 . `� k J��yti jo 2014, JVt tja[ .i 2015 Budge, a.201 f, Budw a' .2i116 Act to Actual expenditures For the quarterare the 2g15 budget but above both the 2015 budget and.actual amounts as shown in. the charts below; 2415 2015 % 2016 2016 Budget Actual. Spent. Budget Actual Spent General Government 40,449,75 31,116.62 76.93% 42,850.00 42,044.56 48.12°% Public Safety 32,195.75 35,676.76 110.m6 34,78Q.00 32,202.53 92:59% Public Works 10,337.50 8,862.71 85.73% 10,837.51 11,735.01 108.28% Total 82,98100.. 75;656.09 91.r% 88,461,51 85,.982.10 97.19% �c�u,rlrr�:p.0 35Q,i1UJ.QL3 3(10,00i - 7Q '1 hn Jtitt^, rti. Expenditure Comparision Ei 1014 13r3tif;e i. W;101A'Ar:wed 0..7.f-A6 Eit;,'0-1 If expenditures were spent evenly throughout the year the .City should have spent 25% of its budget, which is the budget amounts in.the previous charts. The only activity over 25% spent of their budgets after the 151 quarter is public works, which is due to the cost of sanding roads to start the year. The good news is that the general government and public safety are:under their.budgets through the first quarter as.shown in the chart below. As the summer months progress street maintenance expenditures will replace snow removal, which is generally less costly. 45,000.00. 4 a, 000.0[3 .3s;oao.oa Expenditures by Department General Government arc Public 5a€ety Public Works * 2-MS Budg¢i. * 2015 Actual. a 201.6 BudgM M 2Q16 Actual Overall the General Fund appears to be in. good shape through the first quarter of the year. if revenues and expenditures follow previous year collections and expenditure patters revenues should finish the year near budget amounts while expenditures finish below budgeted amounts.. SPECIAL REVENUE FUNDS The City's only Special Revenue Fund is the Parks and Playgrounds Fund; which has had no activity through the first quarter. DEBT SERVICE FUNDS On February 1st the City paid its 2016 debt obligations of $16,000.00 in principal and $16;027.50 of interest. The City crow has $776,000.00 in outstandingdebt. The next scheduled debt payment is the interest only payment of $8,440.00 due August 'Est: Funding comes from property taxes, which the City will receive with the first half 2016 property tax settlement in duly, which is why there is no revenue activity for the year. CAPITA. PROJECT FUNDS Again no revenues have been received in the first quarter are from special assessments, which the City will receive with the first half 2016 property tax settlement in July. The expenditures are. engineering expenditures for the water extension project into the business district. ENTERPRISE FUNDS The Ci.y'.s only Enterprise Fund is the Sewer Enterprise. Fund. Revenues for the first quarter are above last year revenues and are just under 221/1a% of budgeted revenues. Revenues totaled $1.2,042.82 for the first quarter of 2016 compared to $13563.12 last year. Expenses for the year are below last year's expenses and are just over 6.5% of budgeted expenditures. Keeping in mind that the expense budget for the Sewer Enterprise Fund includes depreciation Which is not recorded until year=end: The main expense is the M.C.E.S: charges for sanitary sewer treatment. The City has a budget of $25,713.00 for these charges and have paid 16.7% or $4,285.56 for this line item. Overall the Sanitary sewer fund should finish the year with revenues .slightly above budget and expenses close to budgeted amounts. If this happens the.Sewer Enterprise Fund wilt operated at a loss of about $12,300, which suggests the need for a rate adjustment. CASH AN©.INVESTiVIENTS Finally, the City had .$741.86.1.29 invested as of March 30111- This compares to $877,855.37 invested last year at this time. The decrease in investments. is.due: to the City paying for the water extension project and making. its annual. debt payments. The investments had an average interest rate of 1.17% compared to 1.66% last year. The chart below .shows the City's invested funds for the last three years. $ Invested �,zr�a;e�i.o0 1,000,000.00 800,06100 600,000.0() M 2014 400;o.00.00 s! 2C1f5 0,00 2 0..1.6 The other factor and equally important as funds invested is the City's cash in the bank, These are. the funds the City uses to pay its. bills each month. Since the City receives the majority of its ` money in July and December from tax settlements, it's not unusual for the City to have a large amount of cash available in those months with the funds being drawn down in the proceeding months. Depending on expenditures and other revenues collect the City. may draw on its investments to help meet its cash needs. The chart below demonstrates the cash flaw for the City, Cash Balances. 3D0;000s00 200,000.0.0 ] 50,000:D0 Ooxx oo 50,000M 0.00: IF, Q0 CONCLUSION _.,..w...- 2014 .— 015 . 2.016 The City had a typical first quarter of the year financially.. Through the first quarter it appears. revenues should finish the year near budgeted. amounts for most revenue sources, while expenditures may end near or slightly below budgeted.amounts. The City has sufficient cash and investments to meet its obligations until the City receives its first tax settlement in July, however investment earnings remains low. So it would appear the City is in good financial .shape for 20.16..