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Home My WebLink About2009 08-18 CCPCITY OF GEM LAKE, MN City Hall - 4200 Otter Lake Road Gem Lake, MN 55110-3763 City of Gem Lake, MNI City C auticil Meeting August 18, 2009 Call To Order Of City Council Meeting - By Mayor Uzpen at 7:P. Call of Roll Uzpen Artig-Swomley Lindner Rasmusen Watson Others in Attendance: Sign-up Sheet Approval of City Council Minutes and Agenda • City Council Agenda for this meeting Accept Agenda) • Minutes of the: City Council Meeting of July 21, 2009 Committee Reports Accept the foliowing Planning Commission Minutes • May5, 2009 • July7, 2009 Old Business • City News Letter - Next Addition o August. News Letter — Ideas Public Notices Public Hearingfor the Annual.. Surface Water Project o Chuck Watson will provide a short discussion. o Questions and answer period for the public. New Business • SEH. update on the Scheuneman Rd Project --Justin • SEH update on the Comprehensive Plan - Dan ■ Resolution to distribute gambling money number 2009-09 • 2009.Operating Transfers Resolution number 2009-08 • 2010 Prelim Operating Budget Resolution 2009-07 • Claims for July • Monthly Financial Reports • Open Items for the Council Members to bring up. • Presentationsfrom the. Public Future Council Meetings • Next Workshop Meeting, September 14 at 7:00 P.M. ■ Next City Council Meeting, September i 5 at 7:00 P.M. Adjournment • The meeting adjourned. at Look for us on the World Wide Web at gemlakemn:org CITY OF GEM LAKE, MN City Hall - 4200 Otter Lake Road Gem Lake, MN 55110-3763 Telephone 651-747-2790 E-mail City rr gemlakeMN.org Workshop Agenda 8/3/2009 • Justin Gese - Latest information on Scheuneman Road Business District o Install drain and resurface a Install pipe within pipe technology for the sewer. • Flag Pole estimates • Culvert replacement on Haven Lane ■ Sign Ordinance Discussion ■ Gateway Ordinance Incentives • Other items. Look for us on the World Wide Web at gemlakemn.org City of Gem Lake, MN Resolution No. 2009 -- 09 August 18, 2009 A RESOLUTION USING GAMBLING MONEY COLLECTED BY THE CITY OF GEM LAKE TO PROVIDE CHARITABLE CONTRIBUTIONS TO THE FOLLOWING AND THE MONEY TO BE GIVEN TO EACH CHARITY:. Willow Lane Elementary School Lake Area Transit $500.00 The foregoing Resolution was offered by Council Member and was seconded by Council Member and was declared adopted upon the following vote: NAME Uzpen Watson Rasmussen Lindner Artig-Swoinley VOTE ATTEST I, William Short, the duly qualified City Clerk of the City of Gem Lake, County of Ramsey, State of'Minnesota, do hereby certify that the foregoing resolution is a true and accurate representation of action taken by the City Council of the City of Gern Lake on the date first written, William Short, City Clerk Date MEMORANDUM Date: August 18, 2009. To: City Council From: Jessie Hart, Treasurer Re: 2009 Operating Transfers The 2009.General Fund Operating Budget included a budgeted operating transfer to the Sewer Fund In the amount of $25,000.00. This is the second payment towards the $150,000 loan provided by the Sewer Fund to the General Fund. After careful review of the projected 2009 General Fund budget and the healthy General Fund fund balance, it is possible to pay this loan off in full and not budget for it in the future, which in turn. provides additional leverage in future tax levies. A transfer to the City Hall Construction Fund of $30,000.00 was also included in the 2009 General Fund Operating Budget. This transfer was levied to cover the remaining deficit from the Heritage Hall project. The actual deficit as of December 31, 2008 in the City Hall Construction Fund was $27,098,25. In order to complete these transfers, the City Council must pass a resolution. The total for the 2009 transfers would be $152,098.25 as follows: Fund Transfer To 600 — Sewer Fund $125,000.00 100 General Fund 402 — City Hall Construction Fund $ 27,098.25 100 — General Fund Transfer From $125,000.00 $ 27,098.25 The action requested. is to adopt Resolution #2009-08 A Resolution Approving the Transfers of Certain Funds for the City of Gem. Lake. CITY OF GEM LAKE, MN 4200 Otter Lake Road Gem Lake, Minnesota 55110 RESOLUTION NO. 2009-08 18 AUGUST 2009 A RESOLUTION APPROVING THE TRANSFER OF CERTAIN FUNDS FOR THE CITY OF GEM LAKE WHEREAS, the 2009 General. Fund Budget included some operating transfers; and WHEREAS, the 2009.General Fund is projecting a balance in excess of what is required to maintain a sufficient fund balance. NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Gem Lake approves the following transfer of funds: Fund 600 — Sewer Fund 100 — General Fund 402 City Ilall. Construction Fund 100 - General Fund. Transfer To Transfer From $125,000.00 $125,000.00 $ 27,098.25 $ 27,098.25 The foregoing Resolution was offered by Councilor and was supported by Councilor and was declared adopted based upon the following vote: NAME UZPEN WATSON LINDNER RASMUSSEN ARTIG- SWOMLEY Vote Attest 1, WILLIAM F. SHORT, the duly qualified City Clerk for the City of Gem Lake, County of Ramsey, State of Minnesota, do hereby certify that the foregoing Resolution is a true and accurate representation of action taken my the City Council of the City of Gem Lake on the date. first written. 18 August.. 2009 WILLIAM F. SHORT, City. Clerk Look for us on the World Wide Web at gemlakernn:org MEMORANDUM Bate: August 18, 2009 To: City Council From: Jessie Hart, Treasurer Re: 2010 Preliminary General Fund Budget and Property Tax Levy The following information is based on the 2010 Preliminary General Fund Budget and Tax Levy that was discussed with the City Council on August 3, 2009. Based on the discussion of the Council, the 2010 Preliminary General Fund Budget and Tax Levy were increased by $20,000 to $46.4,655 knowing that the Council has an opportunity to further refine the budget and tax levy before final adoption and certification in December 2009 which could include reducing the preliminary levy but NOT increase it. Tax Levy summary information: 2008 2009 2010 Actual Actual Preliminary Tax Levy $ 449,255 $ 443,289 $ 464,655 Tax Capacity * $ 1,,134,974 $ 1,208,871 $ 1,153,272 Tax Capacity Rate 38.60% 35.58% 39.286% City Taxes on 2010 Median Valued Home At $273,416 ** . ** 1,055,39 $ 972.81 $ 1,074,14 2010 tax capacity is the August 3, 2009 estimate provided by Ramsey County. Any increase or decrease in the final tax capacity would result in a different tax rate. The estimate is approximately 4.60% lower than 2009. Median value represents the 2009 median value of $286,600 reduced by the decline in tax capacity value of 4.6% for 2010 resulting in estimated median value of $273,416. The County will provide updated median values in Tate -August. Resolution Adopting the Preliminary Amount to Be Raised by Property Taxation for the Year 2010 -- Attached for your review and consideration is a resolution adopting the preliminary amount to be raised through property taxes for 2010. This would be the maximum amount that must be certified to Ramsey County by September 15, 2009. 2010 Preliminary Budget and Property Tax. Levy I have attached information on the 2010 Preliminary. General Fund Budget in numerical and graphical formats. Also included is information and calculations on the projected impact of the preliminary tax levy and tax capacity rates. I have provided comparisons of what would happen to certain valued properties if the had no change in value or if they had a 4.6% decrease in value (using the projected decrease in the City's tax capacity base). Action requested is to adopt Resolution No. 2009-XX - Resolution Adopting the Preliminary Amount to Be Raised by Property Taxation for the Year 2010 and direct the Treasure to submit all required paperwork to Ramsey County to certify the preliminary 2010 maximum property tax levy for the City of Gem Lake by September 15, 2009.. CITY. OF GEM LAKE, MINNESOTA 2010 PRELIMINARY BUDGET GENERAL FUND BUDGET SUMMARY BY ACTIVITY 2005 2008 2007 2008 2009 % 2010 % REVENUES BY CLASSIFICATION ACTUAL ACTUAL ACTUAL ACTUAL ADOPTED OF TOTAL PRELIMINARY OF TOTAL PROPERTY TAXES 5167,011 $211,309. $303,738 5370,861 $415,089 88:21% 5411.,455 87.62% LICENSES & PERMITS 52,749 39,584 21,529 21,664 17,700 3.889/ 14,060 2.99% INTERGOVERNMENTAL REVENUES 752 4.461 13.182 .16,743 14;978 3:11% 9,299 1:98% CHARGES FOR SERVICES 77,315 41.,488. 8,259 3,443 2,700 0,56% 600 0.13% FINES & FORFEITS 0 3,462 2,585 2,255 2,000 0,42% 1,700 0,35 MISCELLANEOUS 11.044 285,246 8,791 27,387 29,003 6:02% 32,468 6.91% TOTAL REVENUES $308,871. $585,550 $358,085 $442;354 $481,470. 100.00% $469,582 100.00% EXPENDITURES BY DEPARTMENT GENERAL GOVERNMENT. CITY COUNCIL $5.598 $7,717 $7,696 $9,463 $25,816: 5.36% $47,266 10,07% GENERAL GOVERNMENT 23,182 128,529 43,355 38,178. 52,107 10.82% 55,071 11,73% LEGAL SERVICES 11.3,094 176,943 46,218 57,191 67,000 13.92% 50,000 10,65% ELECTIONS 137 4,334: 153 6,105 400 0.08% 7,750 .1,65% FINANCIAL ADMINISTRATION 3.222 4,008 25,875. 40,712 33,100 6.87% 43,340 9.23% PLANNING &.ZONING 14,023. 16,764 24.298 18,080 61,500 12.77% 57,100 12.16% HERITAGE HALL 3,538 2,589 276 42,900 69,150 14.36% 26,950 5.74% TOTAL GENERAL GOVERNMENT 5162,792 .$340,884. 5147,872 $212.608 $309.073 64.19% $287.476 61 22% PUBLIC SAFETY POLICE 80,409. 64,827 69,106 76,055 83,083 17.26% 82.000 17.46% FIRE PROTECTION 15.519 15,172 16,304 16,835 17,839. 3.71% 19,603 4.17% ANIMAL CONTROL 0 452. 522 0 675 0.14% 100 0.02% BUILDING €NSPECTIONS 17,253 23,960 19,127 10,269 .9;000 1.87% 14,738 3.14% TOTAL PUBLIC SAFETY 593,181 6104,411 $105,059 61.03.159 $110,597 22.97% $116,441 24.80% PUBLIC WORKS ROAD MAINTENANCE 67,292 ICE & SNOW REMOVAL 10,473 PARK MAINTENANCE 0 186,697 2,385 0 44,769 10,553 4,157 24,044 44,750 17,050 9,29%, 39,950 3.54% 25,715 8.51 % 5,48 % 0 0 0 0 0 0 TOTAL PUBLIC WORKS` TOTAL EXPENDITURES $77,766 5189,082 $55,322 526,201 561,800 12.84% $65,666 13.98% 5333,738 $634,377 5308,253 $343,968 $481,470 100.00% $469,582 100,009/0 FUND BALANCE - JANUARY 1 $202,921 EXCESS REVENUE OVER EXPENDITURES ($24,867) FUND BALANCE - DECEMBER 31 $.178,054 FUND BALANCE AS'A % OF NEXT YEAR'S EXPENDITURES (NET OF TRANSFERS) $178,054 $124.433 $174,265. $272,651 $200,114 ($48,827) $49,832 $98,386 50 ($0) $129,227 $174,265 $272,651 $272,652 110,99% $200,114-26.60% 28.16% 42.20% :54,13% 60.66% 58.31% NIA FUND BALANCE. AS A % OF CURR YEAR'S EXPENDITURES (NET OF TRANSFERS) 53.67% 20.44% 56,90% 84.68% 60:66% 42.80% CITY OF GEM LAKE, MINNESOTA 2010 PRELIMINARY BUDGET 2010 PROPOSED REVENUES BY CLASSIFICATION Property Taxes' 87.62% 2010 EXPENDITURES BY DEPARTMENT Public works 13.98% Public Safety 24,80°% Licenses & Permits 2.99% Intergovernmental 1.98% Charges for ices. 0.13% Fines. &:Forfeits 0.36% Miscellaneous 6.91% General.Goverhment 61,22% CITY OF GEM LAKE, MINNESOTA 2010 PRELIMINARY BUDGET 2010 EXPENDITURES BY DEPARTMENT ice &.Snow Removal 5.48% Road. Maintenance 8.51% Building inspections 3,14% Animal Contrni 0.02% Fire. Protection 4,17% General Government 61.22% CITY OF GEM LAKE TAX CAPACITY RATE CALCULATIONS Tax Capacity *** Tax Levy Fiscal disparities Distribution Net Tax Levy Tax Capacity Rate General Fund Levy Debt Levy TOTAL LEVY ACTUAL ACTUAL 2007 ` ; :.: 2008 411197:: (7, :357) 403,840.: 39 56% (per County) 311,197 100,000 411,197 1,134 974' 449 255 (11 207) 438 048 38.60% (per County 395,355 53,900 449,255 TUB 0887`I' ,3 289:; 13:183) 30"1 06.: er.Count 419,389 23,900 443;289 PROJECTED. GL 08/18/09 2009: `;:.::INC {DEC): 1,153,272 464,655 (1.1, 580) 4.53075. -4.60% 4.82% -12.18% 5.34% 39 2860%a 10.:42% 411,455. 53,200 464,655 -1.89% 122.59% 4.82% *'" Tax Capacity is a PRELIMINARY ESTIMATE from Ramsey County and will likely change as adjustments are made to the County's tax data base. CITY OF GEM LAKE TAX. LEVY SUMMARY Certified Certified GL.081.84)9 2003 2004 2005 2006 2007 2008 2009 2010 General Levy' 123,000 150,00.0 180,000. 240,196 311,197 395,355 419,389.. 4.1:1,455: Debt Levy 0 0 0 0 100.000 53,900 23,900 53,200 Total 123;000. 150,000 180,000 240,196 411,197 449,255 443,289.:...::.;.::464,655 PERCENTAGE CHANGE 21.951% 20.000% 33.442% 71:192% 9:255%-1.328% 3.428% 500,000. 450,000 .400,000 250,000 -1 200,000 • •-- 150,000 100,000 -. 50,000 0 2003 2004 2005 [El General Levy* El Debt Levy -y CITY OF GEM LAKE 'ROPERTY TAX CALCULATION - NO VALUE INCREASE FOR PAYABLE 201C CITY PROPERTY TAXES MARKET VALUE $150,000 $250,000 $350,000 $450,000 $550,000 THE 1ST $500,000 AT 1 % $1,500 $2,500. $3,500. $4,500 $5,500 BALANCE AT 1.25% $0 $0. $0 $0 $0 TAX CAPACITY $1,500 $2,5.00 $3,500 $4,500 $5,500 PRELIMINARY CITY TAX RATE 39.286% 39.286% 39.286% 39.286% 39.286% PROPERTY TAXES ON CAPACITY $5.89 $982 $1,375 $1.,768 $2,161 MARKET VALUE RATE 0.00000% 0.00000% 0,00000% 0.00000% 0.00000% PROPERTY TAXES ON MARKET VALUE $0 $0. $0 $0 $0 PROPERTY TAXES $589 $982 $1,375 $1,768 $2,161 CITY PROPERTY TAXES MARKET VALUES $2,500 $2,000. .$1,500 $1,000 $500 $0 $593 5579 HISTORICAL PROPERTY TAX COMPARISION $150,000 $250,000 $350,000 $450,000 $550,000 ACTUAL 2005 $352 $587 $822 $1,057 $1.,292 ACTUAL 2006. $408 $681 $953 $1,225 $1,497 ACTUAL 2007 $593 $989 $1,385 $1,780 $2,176 ACTUAL 2008 $579 $965 $1,351 $1,737 $2,123 ACTUAL 2009 $534 $889. $1,245 $1,601. $1,957 PRELIMINARY 2010 $589 $982 $1,375 $1,768 $2,161 $534 $150,000 $589 % INCREASE 10.354% 10,478% 10.443% 10.423% 10.410% CITY PROPERTY TAXES $959 .5965 .$982 5589 �^"v9 44ria 444e 444< 444 e 4-4 44 $250,000 $1'385:$1.351 $1,375 $1,245 444 444 41.44 444.4 44 4 44 *4 1- +* 9444 4444 ,#+, 4$4-9 9444 $350,000 MARKET VALUE $1,780 $1737 51,60 4,4 0. 444 •44 4a $4* 44* 444 04 • 4. r44-4 4+4 44* 444 $64, •d44 $450,000 $1,768 FACTUAL 2007 ❑ACTUAL 2008 ❑ACTUAL 2009 0 PRELIMINARY20101 $2,176 $2,161 $2,123 444 #4* 44,4 444 4 4- 44 444 444 444 44* 444 4-4 44 4 44 444 44 +44 494 4,44 957 $550,o00 ---CITY OF GEM LAKE 'ROPERTY TAX CALCULATION - WITH 4.60% VALUE DECREASE FOR PAYABLE 2010. CITY PROPERTY TAXES MARKET VALUE $143,100 $238,500 $333,900 $429,300 $524,700 THE 1ST $500,000AT 1% $1,431 $2,385. $3,339 $4,293 $5,247 BALANCE AT 1.25% $0 $0 $0 $0 $0 TAX CAPACITY $1,431 $2,385 $3,339. $.4,293 $5,247 PRELIMINARY CITY TAX RATE 39.286% 39.286% 39.286% 39.286% 39.286% PROPERTY TAXES ON CAPACITY $562 $937 $1,312 $1,687 $2,061 MARKET VALUE RATE 0.00000% 0.00000% 0,000.00% 0.00000% 0.00000% PROPERTY TAXES ON MARKET VALUE $0 $0 $0 $0 $0 PROPERTY TAXES $562 $937 $1,312 $1,687 $2,061 CITY HISTORICAL PROPERTY TAX COMPARISION PROPERTY TAXES MARKET VALUES. $150,000 .$250,000 $350.,000 $450,000 $550,000 4,6% ❑ECREASE. MARKET VALUES $143,100 $238,500.. $333,900 $429,300 $524,700 ACTUAL 2005 :$352 $58.7 $$22 $1,057 $.1,292 ACTUAL 2006 $408 $681 $953 $1,225 $1,497 ACTUAL 2007 $593 $989 $1,385 $1,780 $2,176 ACTUAL 2008: $579 •$965 $1,351 $1,737 .$2,123 ACTUAL 2009 $534 $889 $1,245 $1,601 $1,957 PRELIMINARY 2010 $562 $937 $1,3.12 $1,687 $2,06.1 $2,500 $2,000. :$1;500 $1.,000 + $593. $579' .$$34 5562 $50.0. t• $0. $143,100 %INCREASE 5.278% 5.396% 5;362% 5.343% 5:331 % CITY PROPERTY TAXES 52.176 $2,123 596.9: $965 5869 $937 $238,500 .$1,365 $1,351 >0.4 044,4 P4 44 444 34�6 .44-4 4-•. Ov $1.,245 $1,312 $333,900 MARKET VALUE 51.760 $1.737 �.#4 b4.¢ ^Fr41k 4-44 *4* 4.4 474. $.4�p 44 444 4,4 444 $1,601 $429,300 $t,667 LIS ACTUAL 2007 13ACFUAL 2008.°ACTUAL 2009 Si PRELIMINARY 20101 +-�• 44- ¢+#. ##i - *4• 44. 4+4 # 4,... 4.#4' 4 4 4• 4 1» 44 # 434 +46• +44. {4-4 . 66 . 44. $1,957 $.524,700 $2,06.1 CITY OF GEM LAKE, MN 4200 Otter Lake Road Gem Lake, Minnesota 55110 RESOLUTION NO. 2009-07 18 AUGUST 2009 A RESOLUTION ADOPTING THE PRELIMINARY AMOUNT TO BE RAISED BY PROPERTY TAXATION FOR THE YEAR 2010. WHEREAS, the. City Treasurer has presented a (Proposed) Budget of $464,655.00 which includes a (Proposed) General Tax Levy of $411,455.00 and a Debt Tax Levy of $53,200.00 for fiscal and calendar year 2010 based upon best estimates of costs for running the City of Gern Lake in 2010; and WHEREAS, these estimates were reviewed by the City Council on 18 August, 2008 and amended based upon best information received from outside contractors and input from the City Council, and revised by the City Council on 18 August, 2008; and WHEREAS, the City Council did review the (Proposed) Budget and Tax Debt for 2010, including all revisions thereto as of the date first written. NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Gem Lake does formally adopt the 2009 Preliminary General Fund Budget of $469,582.00 which includes a Preliminary Property Tax Levy of $464,655.00 which includes a General Tax Levy of $411,455.00 and a Debt Levy of $53,200.00 for 2010 as prepared by the City Treasurer and amended by the City Council; and BE IT FURTHER RESOLVED that the City Clerk is charged with Certifying said Tax and Debt Levy to Ramsey County Property Taxation and other government bodies for whom this information is required. The foregoing Resolution was offered by Councilor and was supported by Councilor and was declared adopted based upon the following vote: NAME UZPEN WATSON LINDNER RASMUSSEN ARTIG- SWOMLEY Vote Attest 1, WILLIAM F. SHORT, the duly qualified City Clerk for the City of Gem Lake, County of Ramsey, State of Minnesota, do hereby certify that the foregoing Resolution is a true and accurate representation of action taken my the City Council of the City of Gem Lake on the date first written. 18 August 2009 WILLIAM F. SHORT, City Clerk Look for us on the World Wide Web at gemlakemn.org. Claims For Payment CITY OF GEM LAKE Robert Uzpen, Mayor Chuck Watson, Council Jinn Lindner, Council Gretchen Artig-Swomley, Council Tom Rasmussen, Council Jessie Hart, Treasurer Period .Ending:. 08/18/2009 Signatures..Approving Claims ❑ate of Approval Fund Totals $ Amount General Fund Parks & Playgrounds 2004 Debt Service Fund 2006 Debt Service. Fund 2007 Debt Service Fund City Hall Construction Fund Sewer Fund 16,064.68 0.00 0.00 0.00 0.00 0.00 2,434.42 Total. All Funds 18.,499:10 Included above are the pre -paid checks paid on July 31, 2009. There is a sperate check register that details the prepaid checks. The Cash Disbursements Jorunal includes ALL checks paid since the last Council Meeting. 8113/09 at 11:46:27.72 Page: 1 City of Gem Lake Check Register For the Period From Aug 18, 2009 to Aug 18, 2009 Filter Criteria inciudes: Report orderis. by Check Number. Neck # Date Payee Amount 7727 8/18/09 Gretchen Arlig-Swomiey 208.83 7728 8/18/09 Advanced Graphic Systems, Inc.. 78.07 7729 8/18/09 FedEx Kinko's 334.23 7730 8/18/09 Gopher Sign Company 117.45 7731 8/18/09 Kelly & Lemmons, PA 1.,:126.36 7732 8/18/09. Todd Kirchhammer 287.15 7733 8118109 Julie Newkirk 150.00 7734 8118109 Ramsey .County 6,853.73 7735 8/18109 Jean Reiter 88.00 7736 8/18/09 S&T Office Products 27.40 7737 8/18/09 Robet Uzpen 10.27 7738 8/18/09 Waste Management 354.57 7739 8/18109 City of White Bear Lake 1,486.59 ,740 8/18/09 White Sear Township 4,124.56 . 41. 8/18/09 VOID 7742 8/18/09 Xcel Energy 406.33 7743 8/18/09 Gopher State One Call 20.30 7744 8/18/09 Metropolitan Council 1,622.72 7745 8/18/09 Harris 479.40 Total 17,775.96 8/13/09 at 11:46:00.21 Page: 1 City of Gem Lake Check Register - Prepaid Checks. For the Period From Jul 31, 2999 to Jul 31, 2009 Filter Criteria includes:. Report order is. by Check Number. .eck ## Date Payee Amount 7722 7/31/09 Gopher Sign Company 123.24 7723 7/31/09 Julie Newkirk 150.00 7724 7/31/09 QWEST 95.34 7725 7/31/09 Ramsey County 312.50 7726. 7/31/09 S&T Office Products 42,06 Total 723.14 8f13/O9 at 11:47:29 ) ) page: 1 City of Gm Lake Cash Disbursements Journal For the Period From Jul 31, 2009 to Aug 18, 2009 Filter Criteria includes: Report order is by Check Number. Report is printed in Detail Format Date Check # Account ID Line Description Debit Amount Credit Amount 7/31/09 7722 7/31/09 7723 7/31109 7724 7131/09 7725 100-43122-226 100-10100 100-41400-332 100-10100 100-41940-321 100-10100 100-41900-351 100-10100 Black & Yellow Right Turn No Outlet Sign 123.24 Gopher Sign Company Minutes- City Council Meeting 07/21/09 Julie Newkirk Phone Service 7/13-8/12/09 QWEST Special Assessment Admin Fee for 2009 Ramsey County 7/31/09 7726 100-41900-200 Batteries, Index Tabs, Note Pads 100-41900-200 Envelopes. 100-10100 S&T Office Products 8/18/09 7727 8/18/09 7728 8/18/09 7729 8/18/09 7730 8118109 7731 8/18/09 7732 8/18/09 7733 8/18109 7734 8/18/09 7735 100-41900-450 100-41900-450 100-10100 100-41400-200 100-10100 100-41900-352. 100-41400, 200 100-1010Q 100-43122-226 100-10100 100-41600-304. 100-41600-305 100-41600-304 100-10100 100-41940-300 100-41940-210 100-10100 100-41910-332 100-10100 100-42100-305 100-42100-307 100-10100 100-41900-450 Night To Unite Supplies Night To Unite Supplies. Gretchen Artig-Swomley Toner Cartridge Advanced Graphic Systems, Inc. July Newsletter Septic Inspection Forms FedEx Kinko's Dead End / Street Sign Gopher Sign Company General Legal Land Use - Hwy 61 Administrative Citations Ordinance Kelly & Lemmons, PA HH Cleaning 7/19 - 8/16/09 HH Supplies 7/19 - 8/16/09 Todd Kirchhammer Planning Commission Minutes - 8/4/09 Julie Newkirk Sheriff - August .2009 Dispatch - July 2009. Ramsey County 150.00 95.34 312.50 16.86 25.20 103.88 10.4.95 78.07 283.88 50.35 117,45 611..40 105.00 409.96 270.00 17.15 150.00 6,648.23 205.50 Postage - Night to Unite Postage 88.00 123.24 150.00 95.34 312.50 42.06' 208.83 78.07 334.23 117.45. 1,126.36. 287.15 150.00. 6,353.73. 8/13/09 at 11:47:2E ) ) ) Page: 2 City of bwm Lake Cash Disbursements Journal For the Period From Jul .31, 2009 to Aug 18, 2009 Filter Criteria. includes: Reportorder is by Check Number: Report is printed in Detail. Format. Date Check # Account ID. Line Description Debit Amount Credit Amount 8/18/09 7736 8/18/09. 7737 8118/09 7738 8/18/09 7739 8/18/09 7740 100-10100 Jean Reiter 88.00 100-41900-200 Envelopes & Mailing seals 100-10100 S&T Office Products 100-41400-200 100-10100 100-41900-384 100-10100 100-42200-311 100-.42200-3.12 100-10100 Business Cards - Mayor of Gem Lake Robet Uzpen August 2009 Recycling Waste Management Fire Services. -August 2009 Fire inspection Services - August 2009 City of White Bear Lake 27.40 10.27 354.57 1,175.75 310.84 100-41400-308 Treasurer 2,368.00 100-42401-313 Building inspector 690.00 100-41910-308 Planner 34.00 100-42401-316 Secretary- Bldg 176.00 100-41400.308 Secretary - Gen 105.75 100-41500-329 Accounting Clerk - Gen 312.00 100-41400-200 Supplies 6.50 100-41400-212 Postage - Gen: 8.36 100-41.900-212. Postage -Newsletter 103.70 100-41400-331 Mileage 8.25 600-44100-329 Accounting Clerk -Sewer 312.00 600-10100 CASH - SEWER 100-10100 CASH - GENERAL 312.00 100-10100 White Bear Township 8/18/09. 7741 100-10100 VOID 8118109 7742 100-43122-382 Street Lights 7/3-8/2/09 100-41940-381 HH Electric 6/29-7/29/09 100-41940-383 HH Gas 6/26-7/29/09 100-10100 Xcel Energy 8/18/09 7743 600-44100-319 July Locates 600-10100 Gopher State One Call 8/18/09 7744 600-44100-318 September Sewer Charges 600-10100 Metropolitan Council 8118109 7745 600-44100-334 UBPro Annual Support - May 2009. - December 2010 600-15500. UBPro Annual Support - Jan 2010 - April 2010 600-10100 Harris 83.45 280,57 42.31 20.30 1,622.72 319.60 159.80 27.40 10.27 354.57 1,.486.59. 312.00 4,124.56 406,33 20.30 1,622.72 479.40 8113./09 at 11:47:2f City of i›.m Lake Cash Disbursements Journal For the Period From Jul 31, 2009 to ►Aug 18, 2009 Filter Criteria includes: Report order is by Check Number. Report is punted in Detail Fon•nat. Page: 3 Date Check # Account ID Line ❑escription Debit. Amount Credit Amount Total 18.,811.10 18,811.10 CITY OF GEM LAKE CASH AND INVESTMENT BALANCE STATEMENT As of 07/31/09 Fiscal Year:. 2009. Name o.f Fund General Fund Parks and Playgrounds 2004 Debt Service Fund 2006 Debt Service Fund 2007 Capital improvement Bonds Street Improvement City Hall Construction Sewer Enterprise Fund Investment Trust Fund Premier Checking Premier CD's Wells Fargo Investments Wells Fargo Money Market Cash and Investments Balance 07/01/2009 $327,744.54 $36,643.01 S117,179.35. S111,717.56 $.76,3.49.95. $0.00 ($2.7,098.25) $188,140.93 $0.00 Balance. Receipts Disbursements.. 07/31/2009. $48,024.18. $14,913..40. $360,855.32 $0.00 $0.00 $36,643.01 $29,925.48 $35,321.17 $111,783.66 518,939..11 $4,407.50 $126,249.17 $13,034.98 517.,827.50 $71,557.43 $0.00 $0.00. $0.00 $0.00 $0.00 (S27,098.25) 57,124 00. $1,861.26 $193,403.67 $523.92 50.00. $523.92 5830,677.09. $117,571.67 574,330.83. $873,917.93 $563853..8.4. $243,7.46.22 $50,000.00 $16,317.87 $873.,917.93 INV CD-9703 CD-9704 CD-8996 20090708 MATURE PURCH DATE DATE SANK/BROKER TYPE PREMIER BANK. CHK WELLS FARGO MMKT 3/16/10 3116/09 3/16/10 3/16109 4/20/10 4/20/09 7/8/13 7/8/09. PREMIER BANK PREMIER BANK PREMIER BANK WELLS FARGO 2009 CASH & INVESTMENTS NAME GENERAL FUND PRIME INVESTMENT FUND CD PREMIER BANK CD PREMIER BANK CD PREMIER BANK AGENCY FHL NOTE Cusip # 6005590 12970216 I NT. # AS OF YIELD RATE DAYS 07/31/2009 1.01% 1.01% 31 $563,853.84 0.01% 0.01% 31 $16,317.87 1031409703-2 2.70% 2.70% 1031409704-2 2.70% 2.70% 3600618996-1 .2.35°/a 2,35% 3133XTX76 3.15% 3.15% 1.99% 1.99% 365 365 365 1460 436 $102,08.9.90 $104,506.87 $37,149.45 $50,000.00 $293,7.46.22 City of Gem Lake GENERAL FUND Budgeted Statement of Revenues and Expenditures. For the Seven Months Ending.July 31, 2009. Annual Year to Date Year to Date Budget Actual. Variance REVENUES % Complete Property Taxes Current Property Taxes $ 401,906 $ 197,538.97 204,367.03 49.15 Delinq Property Taxes. 0 16,852.49. (16,852.49) 0.00 Fiscal Disparity Taxes 13,183 5,789.97 7,393.03 43.92 Licenses and Permits General Business Licenses 0 1,725.00 (1,725.00) 0.00 On -Sale Liquor License5.,100 2,200.00. 2,900.00 43.14. Off -Sale Liquor Licenses 100 0.00 100.00 0.00 Other Permits 1,000 0.00 1,000.00 0.00" Tobacco License. 700 350.00 350.00 50.00. Charitable Gambling. License 100 225.00 (125.00) 225..00 Contractor License 450 300.00. 150.00 66.67 Building Permits 2,000 1,082..14. 917:86 54.11 Plumbing Permits 1,500 64.00 1,436.00 4.27 Mechanical Pemits 1,200 120.00 1,080.00 10.00. Electrical Permits 1,000 205.00 795.00 20.50' Fire Marshall Inspection 4,050 56.50 3,993.50 1.40 State Permit Charge 100 31.42 68.58 31.42. Dog Licenses 500 230.00 270.00. 46.00 Intergovernmental Revenues Local Government Aids 2;808 0.00 2,808.00 0.00. MVHC (Homestead Credit) 5,000 0.00 5,000:00 0.00 County Grants & Aids 0 14.01 (14.01) 0.00 Cable TV Franchise Fees 3,000 4,303.90 (1,303.90) 143.46 Police State Aid 4,170 3,892,00 278,00 93,33 Charges' for Services Variance Fee 500 0,00 500.00 0.00 Plan Review 500 97.14 402.86 19.43 Sale. of Supplies 25 0.00 25.00 0.00 Engineering. Charges 500 0.00 500.00 0.00 Charges. for Legal .Fees 500 0.00 5.00.00. 0.00 investment .Adinin Charge 575 368.91 206.09 .64,16 Fines and Forfeits. Fines 2,000 851.50 1,148.50 42.58 Miscellaneous Interest Earnings 5,283 3,023.] 9 2,259.81 57.22 Charitable Gambling Cantrihuti 3,000 1,367.00 1,633.00 45.57 Miscellaneous 2,000 347.00 1,653.00 17.35. Insurance Policy Dividends 150 374.00 (224.00) 249.33. Facility Rental I8,570 9,262.5.1 .9,30.7.49. 49,88. Total Revenues 481,470 250,671.65 230,798,35 52.06 City of Gem Lake GENERAL FUND Budgeted Statement of Revenues and Expenditures For the Seven Months Ending July31, 2009 Annual Year to Date Year to Date Budget Actual Variance EXPENDITURES % Coinplete. City Council Wages and Salaries 5,356 2,678.00 2,6.78.00 50..00 Employer Paid Insurance 410 204.88 205.12 49.97 Conference Registrations 1,375 555.00 820.00 40.36. Other Insurance 200 0.00 200.00 0.00. Council Contingency 18,475 0.00 18,475.00 0.00. Clerk Wages and. Salaries 11,882 7,248.67 .4,633.3.3 61.01 Office Supplies 2,500 211.61 2,288.39 8.46 Postage 50 97.81 (47.81) 195.62 Administration 5,000 2,121.00 2,879.00 42.42 Conference Registrations 500 0.00 500.00 0.00 Mileage 300 0.00 300.00 0.00 Recording. Secretary 2,000 847.50 1,1.52,50 42.38. Office Equip & Furnishings 3,000 0.00 3,000.00 0.00 Elections Operating Supplies 200 0.00 200.00 0.00 Miscellaneous 150 410.31 (260..31) 273.54 Printing and Binding 50 0.00 50.00 0.00 Financial Administration Auditing Services. 7,600 7,600.00 0.00 100.00 Financial Services 25,000 14,214.14 10,785.86 56.86, Computer Services 500 1,360.00 (860.00) 272.00 Legal Services Prosecution 7,000 1,032.50 5,967.50 14,75 Legal 25,000 17,165.30 7,834.70 68.66 Legal - Land Issues 10,000 5.05.00 9,495.00 5.05 General Government Office Supplies 1,000 953.12 46.88 95,31 Postage 0 458.49 (458.49) 0.00 Miscellaneous 100 130.56 (30.56) 130.5E Internet. Connection 500 0.00 500.00 0.00 Web Site 5,000 750.00 4,250.00 15.00 Computer Services 1,500 0,00 1,500.00 0.00 Legal Notice Publication 3,000 2,739 23 260.77 91.31 Newsletter/Public Relations 3,500 1.,61 0,02 1,889.98 46.00 General Liability Insurance 1,800 1,526.26 273.74 84.79 Vehicle Insurance 0 64.47 (64.47) 0.00 Public Officials Liablitliy 100 57.00 43.00 57.00. Recycling Collection 4,500 2,472.45 2,027.55 5.4.94. League of MN Cities 650 0.00 650.00 0.00. RCLLG 200 100.00 100.00 50.00 Subscriptions 25 0.00 25.00 0.00 Gambling Distributions 5,000 320.00 4,680.00 6.40 Planning and Zoning: Professional Services 20,000 0.00 20,000.00 0.00 Engineering. 0 5,400.06 (5,400.06) 0.00 Administration 10,000 612.00 9,388.00 6.12 Zoning Administration 2,200 0.00 2,200.00 0.00 NPDES Training 250 0.00 250.00 0.00 NPDES Education 250. 0.00 250.00 0.00 CityofGem Lake GENERAL FUND Budgeted Statement of Revenues and Expenditures For the Seven Months Ending July 31, 2009 Annual Year to Date Year to Date Budget Actual Variance % Complete NPDES Administration 2,000 0.00 2,000.00 0.00 Recording Secretary 1,800 450.00 1,350.00 25.00 Comp Plan Update 25,000 0,00 25,000.00 0.00. Heritage Hall Operating. Supplies 2,000 541.55 1,458.45. 27.08 Sales Taxe 0 9.24 (9.24) 0.00. Professional Services 8,000 2,026.96 5,973.04 25.34 Contract Services. 1,000 706.00 294.00 70.60 Telephone 1,500 706.62 793.38 47,11 Property Insurance 750 662.28 87.72 88.30 Electric Service 3,600 1,575.5E 2,024..44. 43.77 Gas Service 8,000 937.61 7,062.39. 11.72 Water/Sewer Utilities 400 300.97 99.03 75.24 Repairs & Maint - Contractual 500 75.00 425.00 ] 5.00 Reparis & Maint.- Building 1,000 1,983.00 (983.00) 198.30 Buildings &:Structures 3,800 0.00 3,800.00 0.00 Furniture &. Office .Equipment 600 0.00 600.00 0.00 Other Equipment 8,000 0.00 8,000.00 0.00 Police. Regular Law Enforcement 79,692 46,537.61 33,154.39 58.40 Special Law Enforcement 100 0.00 100.00 0.00 Dispatch Costs. 7,46E 1,233.00 1,233.00 50.00 Administration. 70.0 0.00 700.00 0.00 Miscellaneous 125 0.00 125.00 0.00 Fire Fire. Services 14,109 8,230.25 5,878.75 58.33 Fire Marshall Service 3,730 2,175.88 1,554.12 58.33 Animal Control Animal Removal 500 0.00 500.00 0.00 Animal Enforcement 175 55:74 119.26 31.85 Building lnpsection Building Inspections 5,000 3,960.00 1,040.00 79.20 Building Secretary 1,500. 286.75 1,2.13.25 19.12 Code. Enforcement 1,000 0.00 1,000.00 0.00. Computer Services I,500 0.00 1,500.00 0.00 Road Maintenance Gravel 1,500 0.00 1,500.00 0.00 Signs, Sign Repair Materials 700 123.24 .576.7E 17.61 Engineering 8,000 448.42 7,551.58 5.61 NPDES Administration 12,500 0.00 12,500.00. 0.00 Street Lights 1,200 501.13 698.87 41.76 ROW Maintenance 12,000 522.00 11,478.00 4.35 Street. Repairs 8,800 330.84 8,469.16 3.7E Dues & Subscriptons 50 42.19 7.81 84.38 Ice and Snow Removal Salt and Sand 5,800 2,754.00 3,046.00 47.48 Sales Tax 250 179.01 70.99 71.60 Repairs & Maint -Contractual 0 1,012.50 (1,012.50) 0.00 Snow Plowing 11,000 5,115.00 5,885.0.0: 46.50 Other Financing Uses Operating Transfers OUT 55,000 0.00 55,000.00 0.00 Total Expenditures. City: of Gem Lake GENERAL FUND Budgeted Statement of Revenues and Expenditures For the Seven Months Ending July 31, 2009 Annual Year to Date Year to Date Budget Actual Variance 4.81,4.70 1.56,927.73 % Complete. 324,542.27 32.59 Excess Rev Over (Under) Exp $ 0 $ 93,743.92 (93,743,92) 0.00. City of Gem Lake PARKS AND PLAYGROUNDS FUND Budgeted Statement of. Revenues. and Expenditures For the Seven Months Ending July31, 2009 Year. to Date Year to Date Year to Date Budget Actual Variance % Complete REVENUES Park Dedication Fees S. 2,000 $ 0.00 (2,000.00) 0.00 Cnterest Earnings 447 487.82 40.82 109.13 Total Revenues 2,447 487.82 (1,959.18) 19.94 EXPENDITURES Total Expenditures 0 0.00 0.00 0.00 Excess Rev Over (Under) Exp $ 2,447 $ 487.82 (1,959.18) 19.94 City of Gem Lake 2004 DEBT SERVICE FUND Budgeted Statement of Revenues and Expenditures For the Seven. Months Ending July 31, 2009 Year to Date Year to Date Year to. Date Budtiet Actual Variance REVENUES % Complete Current. Special Assessments $ 36,000 $ 37,023.85 1,023.85 102.84 Delinq Special Assessments 0 1 05.89 105.89 0.00 Penalties & Interest. 0 7,784.69 7,784.69 0.00 Interest Earnings 1,276 1,571.99 295.99 123.20 Total Revenues EXPENDITURES 3.7,276 46,486.42 9,210.42 124.71 Principal 54,156 54,156.00 0.00 100.00 Interest 16,486 16,486.34 0.34 100.00 Fiscal Agent Fees 50 0.00 (50.00) 0.00 Total Expenditures 70,692 70,642.34. (49.66) 99.93 Excess Rev Over (Under) Exp $ (33,416) $ (24,155.92) 9,260.08 72.29 City of Gem Lake 2006 DEBT SERVICE FUND Budgeted Statement ofRevenues and Expenditures For the Seven Months Ending July 31, 2009 Year to Date Year to Date Year to Date Budget Actual Variance REVENUES % Complete Current Special Assessments $ 14,000 $ 22,883.87 8,883.87 163.46 Penalites & Interest 0 3,445.68 3,445.68 0.00 Interest Earnings 1,285 1,532.42 247.42 119.25 Total Revenues EXPENDITURES 15,285. 27,861.97 ]2,576.97 182.28 Principal 20,000 20,000.00 0.00 100.00 Interest 9,245 9,245.00 0.00 100.00 Fiscal Agent Fees 50 0.00 (50.00) 0.00 Total Expenditures 29,295 29,245.00 (50.00) 99.83 Excess Rev Over (Under) Exp $ (14,010) 8 (1,383.03) 12,626.97 9.87 City of Gem Lake 2007 DEBT SERVICE FUND Budgeted Statement of Revenues and Expenditures For the Seven Months Ending July 31, 2009 Year to Date Year to Date Year to Date Budget Actual Variance. REVENUES % Complete Current .Property Taxes $ 11.,950. $ 1.0,908,51 (.1,041.49) 91.28 Delinquent Property Taxes 0 2,297.69 2,297.69 0.00 Fiscal Disparities 0 319.80 319.80 0.00 Interest Earnings 540 1,103.54 563.54 204.36 Total Revenues EXPENDITURES 12,490 14,629.,54 2,139.54 117.13 Principal 15,000 1.5,000.00 0.00 100.00 Interest 35,955 35,955.00 0.00 100.00 Fiscal Agent: Fees 450. 550.00 100.00 122.22. Total Expenditures: 51,405 51,505.00 100.00 100.19 Excess Rev Over (Under) Exp $ (38,915). $ (36,875.46) 2,039.54 94.76. City of Gern Lake CITY HALL CONSTRUCTION Budgeted Statement of Revenues. and Expenditures For the Seven Months Ending .July 31, 2009 Year: to Date Year to Date Year to Date Budget Actual . Variance % Complete REVENUES Transfers from Other Funds S 30,000 $ 0.00 (30,000.00) 0.00 Total Revenues 30,000 0.00 (30,000,00) 0.00 EXPENDITURES Total Expenditures Excess:Rev Over (Under) Exp. 0 $ 30,000 $ 0.00 0.00 0.00 0.00 (30,000.00) 0.00 CITY OF GEM LAKE, MN 4200 Otter Lake Road Gem. Lake, MN 55110-3227 Telephone 651-747-2790 E-mail Ci#y(c gernlakeMN.org Minutes of Gem Lake City Council Meeting 21 July 2009 The regular meeting of the City Council of the City of Gem Lake was called to order by Mayor Uzpen on Tuesday, July 21, 2009 at 7:00 pm in the Gem Lake City Hall meeting room. The following members were present: Mayor Bob. Uzpen, Council members Gretchen Artig-Swomley, and Jim Lindner. Council members absent were Chuck Watson, and Tom. Rasmussen. Other members of the public were also in attendance per the sign in sheet sent around the room. APPROVAL OF AGENDA AND MEETING MINUTES. City Council Agenda: Mayor Uzpen called for additions, deletions and corrections to the agenda. No corrections or additions were added. Upon motion by Artig-Swomley, and seconded by Lindner, the agenda was approved for July 21, 2009. City Council Meeting Minutes of June 16, 2009: Upon motion by Artig Swomley, seconded by Lindner, June City Council minutes are approved with corrections made. Ayes — 3, Nays - 0. Planning Commission Meeting Minutes of May 5th and May 12t" Special Meeting and June 2"d, 2009: The Planning Commission meeting minutes from May 5, 2009 was not accepted and will present the corrected minutes at the August 18, 2009 City Council meeting. The Special Planning Commission meeting minutes on May 12, 2009 were presented. Upon motion by Lindner and seconded by Artig-Swomley, the minutes are approved. Ayes — 3, Nays — 0. The June 2nd Planning Commission meeting minutes were presented to the Council. Upon motion by Lindner and seconded by Artig-Swomley, the June 2nd minutes are approved. Ayes — 3, Nays — 0. Look for us on the World Wide Web at gemlakemn.org Gem Lake City Council Meeting Page Two PUBLIC NOTICES None OLD BUSINESS City Newsletter — August, 2009: The Council discussed ideas for the August newsletter. Artig-Swomley will be doing a profile on the G&A Color Tech/Body Shop. Lindner suggested a profile on what the purpose of SEH is for the City of Gem Lake, as to the function of using their engineers. Artig-Swomley also suggested doing a profile on Jessie Hart, Gem Lake's Treasurer, and interviewing Mayor Uzpen, the theme would be the first six months in office. Mayor Uzpen suggested putting the notice of the Annual Surface Water meeting and the "Night to Unite" town in the newsletter. The Annual Surface Water Meeting is a Public Hearing Meeting. Mayor Uzpen will take care of the legal notices for this event. For the City Page section of the Newsletter, suggestions were made about tree trimming, and the sign code revisions to the Ordinance. Surface Water Project Plan: The. Annual Meeting will be held on . August 18, 2009 for the Surface Water Protection Plan (SWPP). Councilman Watson will be giving the presentation. Councilman Watson was absent from the meeting, so there were no other updates to the Surface Water Pro1ect. Plan. Ordinance #108: This Ordinance is changing the inspections of the septic systems from bi-yearly to annually. Upon motion by Artig-Swomley, and seconded by Lindner, Ordinance #108 was passed. Ayes -- 3, Nays — 0. Resolution # 2009.05: At the City Council workshop the Council determined the price for an inspection. The Council quoted a price of $30.00 per inspection. Upon motion by Artig-Swomley and seconded by Lindner, Resolution #2009-05 was passed. Ayes — 3, Nays — 0. SEH ContractlScheuneman Road Project: Mayor Uzpen spoke to the Council about managing both projects together which would be more cost effective. The Council approved two (2) projects for Scheuneman Road that will be managed by SEH. The cost of the project is $30,065. The Council approved the contract with a wording change to be added that the cost shall not exceed $30,065 with further Council approval. Mayor Uzpen to follow-up with SEH. Upon motion by Lindner and seconded Artig-Swomley, motion passed to accept SEH contract with the recommended changes. Look for us on the World Wide Web atgemlakemn.org Gem Lake City Council Meeting Page Three Resolution 2009-06/Corporate Mechanical: Mayor Uzpen spoke to the Council about using Corporate Mechanical for 2009. Upon motion by Artig-Swomley and seconded by Lindner, motion passed to accept Corporate Mechanical to be the Heating and Air Conditioning. Servicer for the rest of 2009.and the first month of 2010. Claims for July, 2009: The bills for July were discussed. Councilman Lindner questioned the Metropolitan Service bill. Mayor Uzpen answered the question as to what was repaired and at what cost: Upon motion by Lindner and seconded by Artig-Swomley, the July bills were authorized to be paid. Ayes — 3, Nays 0. Monthly Financial Reports: The Council was given a financial report packet to look over. Jessie Hart will be amending the city budget for the rest of the year. This amendment should be ready for the August City Council meeting. OPEN ITEMS — CITY COUNCIL Barnett Motors & Tousley Ford: Mayor Uzpen informed the Council that he received letters from the county that Barnett Motors and Tousley Ford are appealing their assessments for property taxes. Mayor Uzpen will provide more information as it is received. Flag Pole for Heritage Hall: Mayor Uzpen mentioned to the Council that there. is money in the budget for a flag pole to be installed on Heritage Hall's property. Mayor Uzpen will follow-up with the Township as to how to proceed. Night to Unite — August 4, 2009: This year the "Night to Unite" falls on the same night as the Planning Commission meeting. The Council volunteered the following: Mayor Uzpen talked to Jean Reiter about having the Ramsey County Sherriff/Police Department there with their K9 dogs. Also the Fire Department is not sure they will be able to attend the event. Councilwoman Artig-Swomley has a budget of $300 to spend on the food and Councilman Watson will provide the grill to cook the food. There will be a sign up sheet for the "Neighbor Watch" and safety items to give away to all that attend this event. Jean Reiter will send out an email reminding the citizens of the event. Comp. Plan: Mayor Uzpen updated the Council that SEH is working on the proposal and it should be completed by the August meeting. Look for us on the World Wide Web at.gemlakecrin.org Gem Lake City Council Meeting Page Four PRESENTATION FROM THE PUBLIC None FUTURE COUNCIL MEETINGS Workshop Meeting: Monday, August 3, 2009 at 7:00 p.m. City Council Meeting: Tuesday, August 18, 2009 at 7;00 p;m. ADJOURN The July 21, 2009 regular meeting of the City Council was adjourned at 7:59 p.m. Upon motion by Lindner to adjourn, seconded by Artig-Swomley. Ayes-3 Nays-0. APPROVED:. ATTEST: ATTEST: Julie Newkirk Bob Uzpen Recording Secretary Mayor Look for us on the World Wide Web at gemlakemn.org Gem Lake City Council Meeting July 21, 2009 Sign -In Sheet Jake — Polar Tool & Supply Look for us on the World Wide Web at gemlakemn,org Gem Lake City Council Meeting August 18, 2009 Sign in Sheet. Name -Sk/S1-7:, - s Ell 1 ct,,,,,Ak L , CITY OF GEM LAKE, MN 4200 Otter Lake Road Gem Lake, MN 55110-3227 Telephone 651-747-2790 E-mail .City cr gemlakeMN.org Gem Lake Planning Commission Meeting 5 May 2009 The regular meeting of the Planning Commission of Gem Lake was called to order by Chairman Craig Rafferty on Tuesday, May 5, 2009 at 7:10 p.m_ in the Gem Lake City Hall meeting room. The following members were present: Chairman. Craig Rafferty, Planning Commission members Derek Wippicli, Beth Herzog, and Dan Marier. APPROVAL OF AGENDA AND MEETING MINUTES Approval of April Meeting Minutes: Chairman Rafferty stated that minutes from the April. Planning. Commission meeting were not done yet, so could not. be voted ❑ n. Approval of Planning Commission Agenda: Chairman Rafferty stated that the. agenda for this evening was not created, but the Planning Commission meeting would consist of one task to review Gem Lake Gateway District - Section 9. The meeting will start with the Planning Commission's review of yesterday's discussion/review of Section 9 and after that it will be open for public discussion. We'll close that and will discuss any changes that might occur during the meeting. The changes will be discussed at the May 19, 2009 City Council meeting. GEM LAKE GATEWAY DISTRICT — SECTION 9 Chairman Rafferty stated that this is a form based ordinance. Trevor Oliver presented a presentation describing the Gem Lake Gateway District — Section 9 plan. Trevor displayed a map showing the various areas of Gem Lake used for residential and commercial properties. Trevor also had diagrams showing with pictures of the various residential, commercial streets, and parking during the presentation. Current handouts were also available. Look for us on the World Wide Web at gemlakernn:org Planning Commission Meeting Page Two PUBLIC DISCUSSION Comprehensive Plan: A question was as to whether the plan would be approved at the May meeting and it will not. Neighborhood General: Part of Trevor's presentation related in some degree to commercial usage by small retail business, where the person lived above the shop. It was the opinion of Rob Hanson that it hasn't been like that since the 1940's. The packet shows a diagram of what is to be considered office service, and some retail along the front. Mr. Hanson said that there is no provision for any office use, commercial use, office service use and retail use. Our present LDB zoning district is far superior for potential development of our property units. LDB use allows for office use, office service, sports facilities and banks via a special use permit. Under this definition, it does not allow any kind of commercial use or office use except for possibly opening up a shoe store. Trevor went on to explain that it is not a definition, it is a summary. The language put there was requested by the Planning Commission. The sub -zone was detailed in the packet. There is a reference to the convenience shopping and personal needs would make the public believe that the commercial office usage is greater in number as Neighborhood General. Two thirds of the property is zoned today as low density business and was brought up a month or two ago and has been an issue for awhile. Commissioner Herzog asked Rob Hanson if he felt more comfortable if some of the language was changed. Trevor explained that the language is examples. A possibility could be redoing the verbiage. The mapping is the biggest part of the verbiage. Rob Hanson has the largest property so the committee would like to find a plan that works well for everyone. It was suggested by Trevor that going over the map age and adjusting the language would help in finding a common ground needed. Chairman Rafferty stated that we struggle with the comprehension plan and the zoning plan, but the perception may be different than reality. There is some road blocks that need to be adjusted. Building a False. Second Floor Building: The question was brought up asking if a design could be made with a false second floor. The Planning Commission requested that such a design not be done. There is, a plan diagram which has. sparked interest with the Commission to work with Rob Hanson. Look for uson the World Wide Web at gemlakeinn:org Planning Commission Meeting Page Three Residential: The subject came up for a twin home having maximum 2000 square feet of space. Is that a firm number? It was answered that 2100 square feet was the maximum. The 2000 square feet would include an attached garage, and the 2100 square feet would be on the first floor. Nothing is firm at this point. PUD: Another question was asked regarding parcels of land. Is a PUD required for part of the parcel or if wanted the whole parcel, would another PUD have to be required? Trevor stated that the procedure for the PUD has to be done for any construction. A PUD will be decided on parcel to parcel basis. Trevor will make the generic description a little more responsive, the plan a little more responsive. Sewer Properties: The Metropolitan Council is giving the guidelines of sewer properties of single family homes on one third acre lots. Three houses per acre. The single family thatch house in Gem Lake is on a one half acre lot. Gem Lake doesn't have much senior housing. It was bought up if a parcel can be added for senior living? How do we satisfy the Metropolitan Council? Chairman Rafferty replied that they are looking for that density to come transitionally. Trevor brought up the subject of senior housing and senior assisted living. That is something that can be addressed and looked at as an incentive program. The western parcel on County Road E might be a problem due to the placement of the trees. English Street is the only way to parallel a street to get into that parcel. The trees would need to be taken out and to do this; they would have to work. with the County on that parcel. Further Discussion on May 19, 2009: The meeting on May 19, 2009 will be a City Council meeting and the City Council will discuss the plan. It will not be a public hearing at that meeting. The Planning Commission decided to hold a special session on Tuesday, May 12, 2009, at 700 p.m. to allow more time to It will be considered a continuation of this public meeting. Upon motion by Commissioner Marier, and seconded by Commissioner Herzog, it was approved to hold the special session on May 12, 2009. Ayes — 3, Nays — 0. FUTURE PLANNING COMMISSION /SPECIAL SESSION MEETINGS The next Planning Commission Special Session Public Hearing will be held on Tuesday, May 12, 2009 at 7:00 p.m. L[rok for us on the World Wide Web at gemlakernn.org Planning Commission Meeting Page Four ADJOURN The May 5, 2009 regular meeting of the Planning Commission was adjourned at 9:56 pm. Commissioner Herzog motioned to adjourn, seconded by Commissioner Wippich. Ayes — 3, Nays — 0. APPROVED: ATTEST: ATTEST: Julie Newkirk. Recording: Secretary Craig Rafferty Chairman Look..For us on. the World Wide Web at gemiakemn.org CITY OF GEM LAKE, MN 4200 Otter Lake Road Gem Lake, MN 55110-3227 Telephone. 651-747-2790 E-mail City(a?aemlakcMN.org Gem Lake Planning Commission Meeting 7 July 2009 The regular meeting of the Planning Commission of Gem Lake was called to order by Chairman Craig Rafferty on Tuesday, July 7, 2009 at 7:04 p.m. in the Gem Lake City Hall meeting room. The following members were present: Chairman Craig Rafferty, Planning Commission members Beth Herzog, and Dan Marier. Planning Commission member Derek Wippich was not present: Mayor Bob Uzpen was also present. APPROVAL OF AGENDA AND MEETING MINUTES Planning Commission Minutes: Rafferty called to approve the May and June Planning Commission meeting minutes. Rafferty will have the April minutes done by the August meeting. Motion by Herzog and seconded by Marier to approve the May and June Planning Commission minutes. Ayes — 3, Nays - 0 Planning Commission Agenda: Chairman Rafferty asked for any changes, deletions or added agenda items. None were given, so proceeded to move forward with the meeting. NEW BUSINESS Comprehensive Plan: Mayor Uzpen explained that he hired SEH to complete the water surface plan and also all issues that the Met Council has with. Gem Lake and resolving them. Need pictures to attach to the plan. Rafferty has aerial pictures that he will send to Justin at SEH. There is a sixty (60) day timeframe to complete the plan and if there are any questions, SEH will contact Rafferty. SEH will have the finished product done by August, 2009 to review and will send the plan to the Met. Council by September, 2009. Mayor Uzpen met with TKDA and they are going to do a proposal for 2010. They have a department that does strictly comprehensive plans and also a department for engineering, so it's something to look at for the future. Sign Code Draft: The Planning Commission was given a packet of the draft from 2005 to look at. Some changes have been made to the draft that was presented. The Planning Commission felt that the language should be changed Look for us on the World Wide Web at gerniakenn.org for the sign draft and also for the City of Gem Lake to enforce the steps required to obtain a sign permit. The biggest issue was changing the language of the illuminated sign permit. The steps that will be taken are to have a design/plan when filling out the permit paperwork and then presented to the Planning Commission for their approval and then to Gem Lake City Council for final. approval. When the sign is installed by the business, then the inspector will sign off on it. Residential signs are for temporary use only on their property and do not need a permit, but need to be taken down within a short period of time. The pay scale for all permits is listed on the website and also when you apply for a permit. The language will be changed and will be presented at a Public Hearing at the Planning Commission meeting in August, 2009. At that meeting it will be voted on, corrections made and then will be presented at the August, 2009, Gem Lake City Council meeting. OLD BUSINESS Green Ordinance: Mayor Uzpen brought up that Gem Lake needs an Ordinance for going green, i.e., windmill, antenna. Need to have language in place for the future on what a resident can do per their property. Adopt a policy that has long-range plans. ADJOURN The July 7, 2009 regular meeting of the Planning Commission was adjourned at 8:19 pm. Marier motioned to adjourn, seconded by Herzog . APPROVED: ATTEST: ATTEST: Julie Newkirk Recording Secretary Craig Rafferty Chairman Look for us on the World Wide Web at:gemlakemn.org