HomeMy WebLinkAbout2026 05-19 CC Packet
4200 Otter Lake Road
Gem Lake, MN 55110
(651) 747 -2790
city@gemlakemn.org
City Council Meeting
May 19, 2026
7:00 p.m.
Heritage Hall
I. Call to Order of City Council Meeting
By Mayor Artig-Swomley at 7:00 p.m.
II. Call of Roll
Artig – Swomley ______ Cacioppo _____ Johnson_____ Lindner ______ Patrick_____
III. Approve Agenda and Minutes
A. Approval of the Agenda for May 19, 2026, City Council meeting
B. Approval of the Minutes of April 21, 2026, City Council meeting
IV. Special Presentations/Public Hearings
A. Introduction of Erik Johnston, White Bear Lake Police Chief
V. Consent Agenda
A. Monthly Financial Report(s)
B. Claims
C. Resolution 2026-011; Resolution Funding the Gem Lake Scholarship and Awarding the
Scholarship to Bennett Sauer
VI. Planning Commission Reports
None.
VII. Old Business
A. Newsletter Updates / Topics / Suggestions
B. 2050 Comprehensive Plan Proposal
C. Little Fox Lane No Parking
VIII. New Business
A. Resolution 2026-012; Resolution Exercising the City’s Authority to Opt-In, and Support, the
Ramsey County Economic Development Authority (“EDA”)
IX. Community Outreach to Other Cities and Government Bodies
X. Presentations from the Public, 2 minutes maximum
XI. Open Items for Council Members to Bring Up
XII. Future Council Meetings
Next Planning Commission Meeting, Tuesday, June 2, 2026
Next City Council Workshop, Monday, June 8, 2026 - Canceled
Next City Council Meeting, Tuesday, June 16, 2026
o Attendance Inquiry
XIII. Adjournment
City of Gem Lake City Council Meeting Minutes April 21, 2026 1
City of Gem Lake
City Council Meeting
April 21, 2026
Meeting Minutes
I. Call to Order
Mayor Gretchen Artig-Swomley called the meeting to order at 7:00 p.m.
II. Call of Roll
Mayor Gretchen Artig-Swomley, Councilmembers Ben Johnson, Jim Lindner, and Joshua Patrick were
present. Councilmember Len Cacioppo was absent and excused. Also present: City Attorney Martin
Norder, City Treasurer Tom Kelly, City Engineer Justin Gese, and City Clerk Barb Suciu.
III. Approve of Agenda and Minutes
A. Approve the Agenda for the April 21, 2026, City Council meeting.
A motion was introduced by Councilmember Lindner to accept the April 21, 2026, agenda,
seconded by Councilmember Patrick. Motion carried 4-0.
B. Approve the Minutes of March 17, 2026, City Council meeting.
A motion was introduced by Councilmember Lindner, seconded by Councilmember Patrick to
approve March 17, 2026, City Council Meeting minutes. Motion carried 3-0 (Abstain – Johnson)
C. Accept the Minutes of April 7, 2026, Planning Commission meeting
A motion was introduced by Councilmember Lindner, seconded by Councilmember Patrick to
accept April 7, 2026, Planning Commission Meeting minutes. Motion carried 4-0.
IV. Special Presentations/Public Hearings
A. Annual MS4 Presentation
Emily Jennings, SEH stated the City of Gem Lake has Phase II Small MS4 which means there is
general permit coverage for the city. The city maintains a Stormwater Pollution Prevention Plan
(SWPPP) and the SWPPP is comprised of six minimum control measures and best management
practices.
The municipal separate storm sewer system is a conveyance or system of conveyances
including roads with drainage systems, municipal streets, catch basins, curbs, gutters, ditches,
man-made channels or storm drains.
The minimum control measures consist of public education and outreach, public participation
and involvement, illicit discharge detection and elimination, construction site run-off control,
post-construction run-off control and pollution prevention.
The current permit for Gem Lake expired on November 12, 2025. There have been two
attempts to solicit feedback on the draft permit. In May 2025, there was requested written
feedback and February 2026, an informal pre-public notice. The next step is the MCPA will have
a 30-day formal public notice period on the draft permit, and between May and July, the MPCA
will issue the new permit.
Part two of the application is the Stormwater Pollution Prevention Plan (SWPPP) which should
be initiated. This document is due in the fall of 2026. A completed Part 2 application will be
placed on public notice for 30-days and once completed, permit coverage will be issued. This
City of Gem Lake City Council Meeting Minutes April 21, 2026 2
will have updates to regulatory mechanism, standard operating procedures and the SWPPP is
required to be completed within 12 months of the permit issuance. All program updates will be
completed by late 2027.
A motion by Councilmember Lindner, seconded by Councilmember Patrick to open the public
hearing at 7:14 p.m. Motion carried 4-0.
No public input was heard.
A motion by Councilmember Lindner, seconded by Councilmember Patrick to close the public
hearing at 7:15 p.m. Motion carried 4-0.
B. Resolution 2026-010; Resolution Ordering Improvements and Authorizing Preparation of Plan
and Specification for Improvement Project Gem Lake Municipal Water Phase I.
Dustin Cefasky, SEH, presented information regarding the Gem Lake Municipal Water Phase I.
The directional drilling costs for water service to dwellings are approximately $60.00 per linear
foot and $2,500 for internal home connection. There will be additional fees for sealing of the
well, however, the city is exploring funding options for this.
There will be a water meter installed in each home that is compatible with the City of Vadnais
Heights water system. The Department of Natural Resources (DNR) will determine water use
requirements that align with Vadnais Heights’ appropriations. All irrigation regulations are
requirements of the DNR. The sealing of resident’s wells is required by the Minnesota
Department of Health and dwellings must be connected within two years of availability if using
grant funds or five years otherwise.
The total project cost is $2,519,100. The city has received two federal grants totaling
$2,051,757, with matching funds of $410,351. This is a total of $2,462,108. There was a special
benefit analysis completed, and the maximum parcel assessment is $14,250 per lot per parcel.
The proposed assessment for residential properties is $0. For commercial property, the
assessment is 10% of the appraised value or $122,750.
Tonight there is a public improvement hearing and the council authorizing the preparation of
plans and specifications.
A motion by Councilmember Lindner, seconded by Councilmember Patrick to open the public
hearing at 7:16 p.m. Motion carried 4-0.
Pat Rottach, resident, asked where the pollution came from. Justin Gese, City Engineer stated
the Minnesota Pollution Control Agency can assist with that question. They are currently
studying that question.
Carl Wallin, resident, asked about the additional funds. Mayor Artig-Swomley indicated the city
received an additional Federal grant.
Councilmember Johnson asked for clarification on the connection fee costs. Mr. Cefasky stated
the cost is approximately $60.00 per linear feet from the curb stop to the home and
approximately $2,500 for internal home connection.
Gerald Urban, Vadnais Heights resident, asked to see the appraisal for his property and was
wondering if a Joint Powers Agreement (JPA) has been approved. Justin Gese, SEH, indicated
that the JPA is being reviewed by the attorneys currently.
City of Gem Lake City Council Meeting Minutes April 21, 2026 3
Councilmember Johnson asked if a Frequently Asked Questions document could be developed
to assist with the technical questions.
Councilmember Patrick suggested that residents could possibly share some connection costs
with their neighbors in joining together in some of the work.
A motion by Councilmember Lindner, seconded by Councilmember Patrick to close the public
hearing at 8:00 p.m. Motion carried 4-0.
A motion by Councilmember Lindner, seconded by Councilmember Patrick to approve
Resolution 2026-010; Resolution Ordering Improvements and Authorizing Preparation of Plan
and Specification for Improvement Project Gem Lake Municipal Water Phase I. Motion carried
4-0.
V. Consent Agenda
A. Monthly Financial Report(s)
B. Claims
A motion was introduced by Councilmember Lindner, seconded by Councilmember Patrick to
approve the Consent Agenda. Motion carried 4-0.
VI. Planning Commission Reports
None.
VII. Old Business
A. Newsletter Updates/Topics/Suggestions
Mayor Artig-Swomley stated the newsletter is in the final phase of preparation and there will
be a draft sent to the City Council for proof reading.
B. 2050 Comprehensive Plan Proposal
Mayor Artig-Swomley stated the city has received a bid from SEH, Inc. and is waiting for a bid
from TKDA to make decision. The issue will be discussed at the May meeting.
C. Status of 3930 Scheuneman Road
Mayor Artig-Swomley stated the homeowner and landlord of 3930 Scheuneman Road has
entered into a contract for deed with the current tenant. Going forward the city will address all
correspondence to new potential owners.
D. Ordinance 2026-02; An Ordinance Amending Chapter 83 – Housing and Occupancy Code
Mayor Artig-Swomley stated the City Council could approve the revised ordinance tonight or
the city council can wait until next month.
A motion was introduced by Councilmember Lindner, seconded by Councilmember Patrick to
approve Ordinance 2026-02; An Ordinance Amending Chapter 83 Housing and Occupancy
Code. Motion carried 4-0.
VIII. New Business
A. 4180 Otter Lake Road
Mayor Artig-Swomley stated this house appeared to be abandoned but this week the city has
received a building permit for remodeling.
B. Little Fox Lane No Parking
City of Gem Lake City Council Meeting Minutes April 21, 2026 4
Mayor Artig-Swomley stated the new construction of the apartment building in Vadnais Heights
created a parking issue on Little Fox Lane. The city has posted the road with temporary no
parking signs. This development has a second phase to go through and wanted to get a
consensus from the other councilmembers about the options of keeping it as is, posting it
permanently no parking or no parking 7 am to 6 pm Monday through Friday. The consensus
was to poll the residents on Little Fox Lane and bring the information back to the May City
Council meeting.
C. Archery Turkey Hunting Applications
a. 5 Daniels Farm Road
b. 7 Daniels Farm Road
A motion was introduced by Councilmember Lindner, seconded by Councilmember Johnson to
approve Archery Turkey Hunting Applications for 5 Daniels Farm Road and 7 Daniels Farm Road.
Motion carried 4-0.
IX. Community Outreach to other Cities and Government Bodies
Mayor Artig-Swomley stated the city is in the process of finalizing the Water Agreement with
Vadnais Heights. This will be settled when the City Engineer is back from vacation.
X. Presentation from the Public
No issues raised.
XI. Open Items for Council Members to Bring up
Mayor Artig-Swomley stated the Bruce Vento Trail extension has started. Ramsey County is out
clearing trees and starting the project by Buerkle Road. This project will extend down Hoffman
Road along the railroad tracks.
XII. Future Council Meetings
Next Planning Commission Meeting - Tuesday, May 5, 2026 - Canceled
Next City Council Worksession - Monday, May 11, 2026 - Canceled
Next City Council Meeting - Tuesday, May 19, 2026
XIII. Adjournment.
There being no further business, following a motion from Councilmember Lindner, seconded by
Councilmember Johnson, the meeting adjourned at 8:20 p.m.
Respectfully submitted, Barbara Suciu
CITY OF GEM LAKE
Claims For Payment Period Ending:5/19/2026
Signatures Approving Claims Date of Approval
Gretchen Artig-Swomley, Mayor
Ben Johnson, Council
Jim Lindner, Council
Len Cacioppo, Council
Joshua Patrick, Council
Tom Kelly, Treasurer
Fund Totals $ Amount
General Fund 74,997.16
Parks & Playgrounds
2004 Debt Service Fund
2007 Debt Service Fund
2015 Debt Service Fund
2018 Debt Service Fund
Improvement Fund
Scheuneman Road Improvements
Hoffman Road Improvements
602-Sewer Fund 4,293.79
601-Water Fund 24,423.63
Investment Trust Fund
Total All Funds 103,714.58
Claims for Payment Check Numbers 13123 through 13143
CHECK REGISTER FOR CITY OF GEM LAKE
CHECK DATE 05/19/2026 - 05/19/2026
Check Date Check Vendor Name Amount
Bank GEN GENERAL CHECKING
05/19/2026 13123 CINTAS 165.51
05/19/2026 13124 City of White Bear Lake 13,368.50
05/19/2026 13125 City of White Bear Lake 38,384.25
05/19/2026 13126 City of White Bear Lake 273.12
05/19/2026 13127 Coverall of the Twin Cities 320.00
05/19/2026 13128 Gopher State One Call 31.05
05/19/2026 13129 INVOICE CLOUD INC 802.70
05/19/2026 13130 Kelly & Lemmons, PA 495.75
05/19/2026 13131 LOFFLER COMPANIES INC 4,712.90
05/19/2026 13132 METRO-INET 1,265.00
05/19/2026 13133 Metropolitan Council 3,989.62
05/19/2026 13134 Premier Banks 150.00
05/19/2026 13135 Radarsign, LLC 350.00
05/19/2026 13136 RED LILY 90.00
05/19/2026 13137 REPUBLIC SERVICES 1,132.78
05/19/2026 13138 SEH 31,978.88
05/19/2026 13139 TKDA 1,217.15
05/19/2026 13140 Trade Press Inc 398.00
05/19/2026 13141 White Bear Lake Emergency Foo 1,500.00
05/19/2026 13142 White Bear Township 2,953.75
05/19/2026 13143 Xcel Energy 135.62
GEN TOTALS:
Total of 21 Checks:103,714.58
Less 0 Void Checks:0.00
Total of 21 Disbursements:103,714.58
05/19/2026 09:28 AM Page:1/1
CHECK DISBURSEMENT REPORT FOR CITY OF GEM LAKE
CHECK DATE 05/19/2026 - 05/19/2026
Check Date Bank
Account
Check #Payee Description Accoun
t
Dept Amount
Fund: 100 GENERAL
05/19/2026 GEN 13123 CINTAS CINTAS RUGS 40319 41940 35.01
CINTAS AED 40319 41940 130.50
Check GEN 13123 Total for Fund 100 GENERAL 165.51
05/19/2026 GEN 13124 City of White Bear Lake FIRE SERVICES 40311 42200 11,096.75
FIRE INSPECTIONS 40312 42200 2,271.75
Check GEN 13124 Total for Fund 100 GENERAL 13,368.50
05/19/2026 GEN 13125 City of White Bear Lake 2026 2ND QTR ANNUAL POLICE CONTRACT 40314 42100 38,384.25
05/19/2026 GEN 13127 Coverall of the Twin Cities CLEANING SVCS 5/1/26-5/31/26 40319 41940 320.00
05/19/2026 GEN 13129 INVOICE CLOUD INC IINVOICE CLOUD SERVICES 40309 41500 802.70
05/19/2026 GEN 13130 Kelly & Lemmons, PA GENERAL COUNSEL 40304 41600 495.75
05/19/2026 GEN 13131 LOFFLER COMPANIES INC CANON PRINTER LOFFLER 40580 41940 4,712.90
05/19/2026 GEN 13132 METRO-INET IT SUPPORT 40309 41900 1,265.00
05/19/2026 GEN 13134 Premier Banks MAY 2026 STATEMENT WEBSITE HOSTING 40309 41900 150.00
05/19/2026 GEN 13135 Radarsign, LLC SCHEUNEMAN RD SPEED LIMIT SIGN SOLAR PAN 40226 43122 350.00
05/19/2026 GEN 13136 RED LILY WEBSITE MAINTENANCE 40300 41940 90.00
05/19/2026 GEN 13137 REPUBLIC SERVICES REPUBLIC SERVICES 40384 41900 1,132.78
05/19/2026 GEN 13138*#SEH GENERAL ENGINEERING SVCS 40303 41910 7,555.25
05/19/2026 GEN 13139 TKDA GEM LAKE PLANNING 40308 41910 1,217.15
05/19/2026 GEN 13140 Trade Press Inc NEWSLETTERS 40352 41900 398.00
05/19/2026 GEN 13141 White Bear Lake Emergency Food She 2026 MAY DONATION 22001 00000 1,500.00
05/19/2026 GEN 13142#White Bear Township 3/9/26-4/13/26 PUBLIC WORKS 40319 41940 820.00
3/9/26-4/13/26 EQUIPMENT 40319 41900 567.50
ALLIED BLACKTOP INV 14262 40319 41940 260.00
3/20/26-4/17/26 TREASURER 40329 41500 546.25
3/16/26-4/10-26 ACCOUNTING CLERK 40329 41500 760.00
Check GEN 13142 Total for Fund 100 GENERAL 2,953.75
05/19/2026 GEN 13143 Xcel Energy XCEL STREET LIGHTS 40386 43122 135.62
Total For Fund: 100 74,997.16
Fund: 601 WATER UTILITY FUND
05/19/2026 GEN 13138*#SEH WATERMAIN PROJECT 40303 43500 24,423.63
Total For Fund: 601 24,423.63
Fund: 602 SEWER UTILITY FUND
05/19/2026 GEN 13126 City of White Bear Lake 2026 1ST QTR 1/1/26-4/1/26 40385 43200 273.12
05/19/2026 GEN 13128 Gopher State One Call APRIL 2026 LOCATES 40319 43200 31.05
05/19/2026 GEN 13133 Metropolitan Council WASTE WATER SERVICES JUNE 2026 40318 43200 3,989.62
Total For Fund: 602 4,293.79
05/19/2026 09:28 AM Page:1/2
CHECK DISBURSEMENT REPORT FOR CITY OF GEM LAKE
CHECK DATE 05/19/2026 - 05/19/2026
Check Date Bank
Account
Check #Payee Description Accoun
t
Dept Amount
Report Total:103,714.58
'*'-INDICATES CHECK DISTRIBUTED TO MORE THAN ONE FUND
'#'-INDICATES CHECK DISTRIBUTED TO MORE THAN ONE DEPARTMENT
05/19/2026 09:28 AM Page:2/2
4200 Gem Lake Road
Gem Lake, MN 55110
(651) 747-2790
city@gemlakemn.org
CITY OF GEM LAKE
RAMSEY COUNTY, MINNESOTA
RESOLUTION NO. 2026-11
RESOLUTION FUNDING THE GEM LAKE SCHOLARSHIP AND
AWARDING THE SCHOLARSHIP TO BENNETT SAUER
WHEREAS, the City of Gem Lake participates in the distribution of charitable gambling funds
received from the Country Lounge; and
WHEREAS, the City of Gem Lake distributes these funds to local 501(c)(3) tax-exempt
organizations and the City’s own Scholarship fund; and
WHEREAS, the City of Gem Lake created a scholarship for the year 2026; and
WHEREAS, the City of Gem Lake awards, Bennett Sauer said scholarship in the amount of
$1,000.00.
NOW, THEREFORE BE IT RESOLVED, that the City Treasurer is authorized to send St.
Olaf College a check in the amount of $1,000.00.
The motion for adoption of the foregoing Resolution was duly introduced by Councilmember
_____ and supported by Councilmember _____, and upon vote being taken thereon, the
resolution passed with a vote of ___ in favor and ___ against.
ATTEST
I, Barbara Suciu, the duly qualified City Clerk of the City of Gem Lake, County of Ramsey,
State of Minnesota, do hereby certify that the foregoing Resolution is a true and accurate
representation of action taken by the City Council of the City of Gem Lake on the date first
written.
Barbara Suciu, City Clerk Date
Engineers | Architects | Planners | Scientists
Short Elliott Hendrickson Inc., 3535 Vadnais Center Drive, St. Paul, MN 55110-3507
651.490.2000 | 800.325.2055 | 888.908.8166 fax | sehinc.com
SEH is 100% employee-owned | Affirmative Action–Equal Opportunity Employer
April 10, 2026
Mayor Gretchen Artig-Swomley
City of Gem Lake
4200 Otter Lake Road
Gem Lake, MN 55110
Dear Mayor Artig-Swomley:
We are pleased to submit this letter proposal for assisting the City with the preparation of the City’s 2050
Comprehensive Plan Update as directed by the Metropolitan Council. The updated plan must be
submitted to the Metropolitan Council by December 31, 2028.
This update will provide the City with a guidance document for future planning within the City in
accordance with the Met Council’s guidelines. This letter supplements the Agreement for Professional
Services between the City of Gem Lake, Minnesota (Owner), and Short Elliott Hendrickson Inc. (SEH®)
(Consultant), for providing professional services.
SCOPE OF WORK
We understand the project to consist of updating the necessary sections in the current comprehensive
plan titled City of Gem Lake Comprehensive Plan, March 2022. Additionally, the goal of the project will be
to update the plan to meet the requirements and projections outlined in the City’s System Statement
provided by the Metropolitan Council.
The final updated plan will consist of the following chapters/elements:
1. Executive Summary
2. Introduction, Purpose and Vision
3. Community Profile
4. Community Participation and Engagement
5. Land Use
6. Transportation
7. Water Resources
a. Wastewater
b. Water Supply
c. Surface Water Management
8. Housing
9. Parks and Trails
10. Climate
11. Natural Systems
12. Community Facilities and Services
13. Implementation
April 10, 2026
Page 2
Based on the discussions with both the City Council and Planning Commission, our scope for this
proposal includes the following work tasks:
Task 1: Project Management, Administration, and Meetings
SEH project manager, Mark Nolan, AICP, will work with the SEH team to complete all aspects of this
project to the City of Gem Lake’s satisfaction. Mark will be responsible for tracking the budget and
progress of the Comprehensive Plan, as well as providing quality checks throughout the project duration.
SEH has included virtual bi-weekly virtual half-hour conference calls with the City’s project manager for
the duration of the project. In addition, our scope includes up to three (3) meetings with members of the
City Council and/or Planning Commission at key points in the project.
Task 1 Deliverables: Meeting agendas and minutes, monthly invoices, progress reports
Task 2: Engagement Support
SEH understands that the City wishes for the Gem Lake Planning Commission and City staff to lead
engagement efforts for the Comprehensive Plan Update, with support from SEH. Engagement activities
are assumed to include two (2) community open houses, up to three (3) pop-up events, and online
engagement (City-hosted website with an online survey and comment map). SEH will provide materials,
graphics and presentations to the City as well as an online survey and comment map. In-person
engagement will be provided as needed.
Task 2 Deliverables: Display boards, PowerPoint presentations, website content (including an
online survey and comment map)
Task 3: Chapter Development
SEH will prepare the Plan chapters as outlined above, with the following level of effort for the content of
each chapter:
1. Executive Summary
SEH will prepare this chapter, which will incorporate components from all other chapters.
2. Introduction, Purpose and Vision
SEH will prepare this chapter, with input from City staff and engagement for the creation of a
vision statement.
3. Community Profile
SEH will prepare this chapter, including demographics, trends, etc. (see Task 2 above).
4. Land Use
SEH will prepare this chapter, which will include forecasts (from the Metropolitan Council),
existing and future land use, density, etc.
5. Transportation
SEH assemble this chapter, incorporating work done by the City Engineer (fees not included in
this proposal).
6. Water Resources
SEH assemble this chapter (including Wastewater, Water Supply and Surface Water),
incorporating work done by the City Engineer (fees not included in this proposal).
April 10, 2026
Page 3
7. Housing
SEH will prepare this chapter, which will include existing and projected housing need.
8. Parks and Trails
SEH will prepare this chapter, which will include existing and proposed local and regional trails.
9. Climate
SEH will prepare this chapter, which will include addressing climate mitigation and adaptation.
10. Natural Systems
SEH will prepare this chapter, which will information from the Metropolitan Council’s mapping
tool.
11. Community Facilities and Services
SEH will prepare this chapter.
12. Implementation
SEH will prepare this chapter, which will include implementation action items from each
chapter/plan element.
Task 3 Deliverables: Plan chapter content, including narratives, maps, tables and graphics
Task 4: Comprehensive Plan Document Preparation
SEH will develop a draft Comprehensive Plan document, including table of contents, list of figures, plan
element and supportive maps, photos and graphics. Using staff, City Council and Planning Commission
input, we will refine the draft Plan into final Comprehensive Plan for adoption.
Task 4 Deliverables: Draft and final Comprehensive Plan documents in PDF format.
Task 5: Comprehensive Plan Adoption
SEH will assist City staff in presenting the final plan to the Planning Commission, with City Council
members present. This will include attending one Planning Commission meeting, as well as providing a
digital summary (pdf or PowerPoint) of the plan for presentation purposes.
Task 4 Deliverables: Final presentation to Planning Commission/City Council.
COMPENSATION
Based on our understanding of the project and scope of services, SEH proposes to complete this work for
$78,000. SEH will not exceed this amount without prior authorization from the City. Compensation for the
services will be made on an hourly basis plus cost of reimbursable expenses.
Fee Summary
Task Fee
1. Project Management and Meetings $10,640
2. Engagement Support $8,090
3. Chapter Development $54,140
4. Document Preparation $3,450
April 10, 2026
Page 4
5. Plan Adoption $1,680
Total Project Fee (labor + expenses) $78,000
PROJECT SCHEDULE
We anticipate starting our services upon your authorization and following the schedule outline below:
Sincerely,
SHORT ELLIOTT HENDRICKSON INC.
Mark Nolan, AICP Justin M. Gese, PE
Senior Transportation Planner City Engineer
https://sehincazure-my.sharepoint.com/personal/mnolan_sehinc_com/documents/documents/2_business development/gem lake comp plan/gem lake 2050 comp plan letter
proposal_04012026.docx
Council approves contract June 1, 2026
City Completes Elements 6 and 7 June 1, 2027
Preliminary Draft Completed September 1, 2027
Preliminary Draft Submitted to Metropolitan Council October 1, 2027
Comments Received from Metropolitan Council December 1, 2027
Complete edits based on comments January 31, 2028
Submit Plan to Adjacent/Affected Jurisdictions for Review (6-months) February 1, 2028
Planning Commission Public Hearing on Draft Plan & City Council
Authorizes submittal to Metropolitan Council via Resolution
August 2028
Final Plan Submitted to Metropolitan Council September 30, 2028
May 12, 2026
Ms. Barb Suciu
City Clerk
City of Gem Lake
4200 Gem Lake Road
Gem Lake, MN 55110
Re: Proposal for Planning Services
City of Gem Lake 2050 Comprehensive Plan Update
TKDA Project: P000002.684
Dear Ms. Barb Suciu:
In response to MN Statute 473.864, which requires the City to review and update the Comprehensive Plan at least
once every ten years, we propose to provide Planning services in connection with the 2050 Comprehensive Plan
Update, hereinafter referred to as the Project. Our services will be provided in the manner described in this Proposal,
subject to the terms and conditions set forth in our attached “Engineer – Architect Agreement,” dated July, 2009 .
Hereinafter, the City of Gem Lake is referred to as the CLIENT.
I. PROJECT DESCRIPTION
The CLIENT is seeking professional services to review and update the six (6) required plan elements, which include:
land use, housing, parks and trails, climate, natural systems, and implementation alongside public engagement
throughout the 2050 Comprehensive Plan process. Also included in the update will be the three (3) requested
chapters for the Executive Summary, Introduction – Purpose and Vision, and Community Facilities and Services.
The Metropolitan Council requires consistency with the 2050 Regional Development Guide plans for transportation,
water, and regional parks and trails systems. Housing and Land Use Policies are required to be reviewed and must
be consistent with the Metropolitan Council forecast for managing growth and development for the region.
Project milestones and schedule management will be achieved through coordination with the Planning Commission
and city staff. The final document will meet the statutory requirements of Minnesota’s Comprehensive Planning Law
and be consistent with the Metropolitan Council Imagine 2050 Regional Development Guide.
II. SERVICES TO BE PROVIDED BY TKDA
Based on TKDA’s understanding of the Project, we propose to provide the following Planning services:
A. Project Management and Coordination
1. Project Management
a. Internal team coordination throughout the duration of the project including monthly invoices and
project reports.
b. Meeting agendas and minutes.
c. Monthly staff coordination.
B. Engagement Support
1. Develop a Public Engagement Plan in support of City staff
2. Engage stakeholders including Planning Commission and City Council throughout plan development
(4 assumed)
3. Public engagement support
a. Prepare and facilitate open houses (2 assumed).
1. Open house #1 before vision statement is prepared
2. Open house #2 after draft Comprehensive Plan is prepared
b. Prepare and facilitate pop up events (3 assumed).
c. Online engagement support through City-hosted website.
1. Graphics, display boards, presentations and website content such as online survey &
comment map.
Ms. Barbara Suciu | City of Gem Lake
Proposal for Professional Services to Prepare the 2050 Comprehensive Plan Update
May 12, 2026
Page 2
C. Chapter Development
1. Data Collection and Review of Existing Plans, Maps, and Data
a. Review existing plans, available data, planning efforts, and policies, to establish a community
background and identify opportunities and challenges anticipated over the next 20 years and
use allocated forecasts to update Land Use plans and system statements for other changes.
2. Assemble draft of the plan in coordination with the City Engineer: Prepare a draft of the 2050
Comprehensive Plan incorporating components from the following chapters. The following sections are
assumed:
a. Executive Summary
1. Summary of the elements/chapters of the 2050 Comprehensive Plan Update.
b. Introduction, Purpose and Vision
1. Narrative explaining the purpose of the Comprehensive Plan and use of the plan by
the City Council and Planning Commission for decision making and guiding the orderly
physical development of the City.
2. Creation of a vision statement using input from City staff and public engagement.
c. Land Use, including the following minimum requirements:
1. Updating forecast data tables
2. Preparation of (6) maps, including Community Designation; Existing Land Use; Future
Land Use; Available Land, Infill, and Redevelopment; Staged Development; and
Drinking Water Supply Areas (DWSMA)
3. Future Land Use Plan
a. For residential land use categories within the MUSA which allow the use type
of single family detached, at least one additional residential use type must be
permitted.
d. Community Profile
e. Housing, including the following minimum requirements:
1. Preparation of Existing Housing Assessment with top three existing housing needs,
methodology, and tools.
2. Preparation of map of subsidized housing units.
3. Support affordable housing opportunities at required densities to meet the total
allocation of future affordable housing needs.
f. Parks and Trails, including the following minimum requirements:
1. Preparation of (2) maps, including:
a. Regional Parks and Trails System facilities
b. Federal and state recreational lands
c. Existing and proposed local parks, trails, and recreation facilities
g. Climate, including the following minimum requirements:
1. Acknowledge statewide targets for Greenhouse Gas (GHG) reduction.
2. Provide GHG emissions inventory with transportation, energy use, solid
waste, livestock, and agriculture.
a. Provide at least one strategy to reduce emissions per sector
3. Identify vulnerabilities to systems from extreme heat and localized flooding.
a. Provide at least one strategy to address identified vulnerabilities
b. Strategies to improve access, security, and resilient local food systems
4. Evaluate strategies using the Met Council’s GHG Emissions Reduction Tool.
h. Natural Systems, including the following minimum requirements:
1. Preparation of the following four (4) maps:
a. Terrestrial areas and water bodies
b. Protected areas
c. Significant and sensitive terrestrial and water areas
d. Areas of opportunity for protection and improvement.
2. Goals and policies
a. Specific protection and improvement goals
Ms. Barbara Suciu | City of Gem Lake
Proposal for Professional Services to Prepare the 2050 Comprehensive Plan Update
May 12, 2026
Page 3
b. Issues the goals address
c. Relation to water resource outcomes
d. List priority areas, strategies, initiatives planned or proposed
i. Community Facilities and Services
1. Narrative describing the intention of the City to provide or contract with other
governmental units in the area such as police, fire protection, road maintenance,
professional assistance, and municipal buildings such as City Hall, public schools,
health facilities, and outdoor recreational facilities.
j. Implementation, including the following minimum requirements:
1. Identify and assist in coordination of local ordinance changes including:
a. Required updates to local surface water management and housing plans
b. Zoning Code and official control updates identified
c. Align the City’s Capital Improvement Plan for parks and open space facilities
D. Comprehensive Plan Document Preparation
1. Prepare draft and final Comprehensive Plan documents in PDF format.
a. One revision is assumed.
2. Jurisdictional review
a. During the required six-month review period, the following agencies will be contacted for
review. Four (4) meetings are assumed.
1. Adjacent Communities: St. Paul – Source Water related; Vadnais Heights, White
Bear Lake, White Bear Township, Ramsey County
2. School Districts: 624 – White Bear Lake
3. Watershed Management Organizations: Ramsey Washington Metro and Vadnais
Lake Area Watershed Management Organizations
4. Other Agencies: Ramsey County (Regional Park Implementing Agency); MnDOT and
MnDNR.
E. Comprehensive Plan Adoption
1. Public hearing and plan adoption
a. Engage the Planning Commission as needed
b. One (1) City Council meeting is assumed
2. Submit plan to Metropolitan Council
a. One (1) revision is assumed
3. Authorize plan
a. Engage the Planning Commission as needed
b. One (1) City Council meeting is assumed
III. ADDITIONAL SERVICES
If authorized in writing by the CLIENT, we will furnish or obtain from others Additional Services of the types listed
below which are not considered as basic services under this Proposal. Additional Services shall be billable on an
Hourly Time and Materials basis, and such billings shall be over and above any maximum amounts set forth in this
Proposal.
A. Optional Task: Additional In-Person Engagement or mailings may be provided as needed.
B. Optional Task: Prepare Planning Commission-Led Approach with City staff, City Council, and public
participation in plan development to ensure the plan reflects the City Goals. The recommended structure for
the Planning Commission-Led Approach has the Commission reviewing plan updates during its regularly
scheduled monthly meetings, which are open to the public. The Commission will lead the update with Board
support. Feedback and meeting outcomes will be shared with the Board during its regular meetings. Eight (8)
facilitated meetings and two (2) Joint Meetings are assumed under the existing “Engineer – Architect
Agreement”. The existing plan and required elements will be reviewed and updated through consensus built by
the Planning Commission at the conclusion of each meeting with a recap to start the subsequent meeting to
confirm alignment on goals and policies. Below is a sample meeting schedule:
i. Meeting One: Kick Off + Issues and Opportunities
ii. Meeting Two: Vision, Goals and Policies + Review Existing Plan
iii. Meeting Three: Land Use + Housing + Coordination on Transportation
Ms. Barbara Suciu | City of Gem Lake
Proposal for Professional Services to Prepare the 2050 Comprehensive Plan Update
May 12, 2026
Page 4
iv. Meeting Four: Joint Meeting with Planning Commission and City Council
v. Meeting Five: Coordination on Wastewater, Water Supply, and Surface Water with City
Engineer
vi. Meeting Six: Climate + Natural Systems + Parks and Trails
vii. Meeting Seven: Planning Commission and City Council
viii. Meeting Eight: Community Facilities and Services + Plan Implementation
ix. Meeting Nine: Draft Plan Review
x. Meeting Ten: Revisions, Final Review and Comments
C. Optional Task: Sign, Subdivision, and Zoning Code updates reflected in Implementation offered as an Additional
Service to improve and streamline ordinances.
IV. CLIENT RESPONSIBILITIES
These responsibilities include but are not limited to the following:
A. Designate one individual to act as a representative with respect to the work to be performed, and such person
shall have complete authority to transmit instructions, receive information, interpret and define policies, and
make decisions with respect to critical elements pertinent to the Project. This individual shall be identified in the
signature block area of this Proposal.
B. Provide TKDA with access to the site as required to perform services listed in SECTION II.
C. Provide reviews of materials furnished by TKDA in a reasonable and prompt manner so the Project schedule
can be maintained.
V. PERIOD OF SERVICE
We would expect to start our services promptly upon receipt of your written acceptance of this Proposal and to
complete SECTION II services by September 30, 2028. Our detailed schedule is attached.
VI. COMPENSATION
Compensation to TKDA for services provided as described in SECTION II of this Proposal shall be on an Hourly
Time and Materials basis in an amount not to exceed the estimated amount of $59,000.00. Our detailed Project
Fee Estimate is attached. Payment shall be made in accordance with Article 3 of the attached General Provisions.
The level of effort required to accomplish SECTION II services can be affected by factors which are beyond our
control. Therefore, if it appears at any time charges for services rendered under SECTION II will exceed the above,
we agree we will not perform services or incur costs which will result in billings in excess of such amount until we
have been advised by you additional funds are available and our work can proceed.
VII. CONTRACTUAL INTENT
We thank you for the opportunity to submit this Proposal. We agree this letter and its attachments constitute a
contract between us upon a signed copy returned to us. This Proposal will be open for acceptance for 30 days,
unless the provisions herein are changed by us in writing prior to that time. Please feel free to contact Andrew
Boucher directly at 651.295.2267 or andrew.boucher@tkda.com if you have any questions.
Sincerely,
Andrew Boucher, AICP, ENV SP Matthew J. Christensen, PE
Project Manager Vice President, Surface Transportation
Attachments: Schedule
Project Fee Estimate
General Provisions
Ms. Barbara Suciu | City of Gem Lake
Proposal for Professional Services to Prepare the 2050 Comprehensive Plan Update
May 12, 2026
Page 5
ACCEPTED FOR THE CITY OF GEM LAKE
By: ________________________________________________________________________________________
Signature Printed Name/Title Date
CLIENT DESIGNATED REPRESENTATIVE:
___________________________________________________________________________________________
Name/Title Phone Email
AB:SJM:lmf:sfs
6 7 8 9 10 11 12 1 2 3 4 5 6 7 8 9 10 11 12 1 2 3 4 5 6 7 8 9
A Project Management and Coordination ▼Notice to Proceed
1.a Internal team cooridnation throughout project including monthly invoices
and project reports.TKDA Team Activity
1.b Meeting agendas and minutes ◯Meetings
1.c Monthly staff coordination
B Engagement Support
1 Develop a Public Engagement Plan
2 Engage stakeholders including Planning Commission and City Council
throughout plan development (4)◯◯ ◯ ◯
3 Public engagement support
3.a Prepare and facilitiate open houses (2)◯ ◯ ◯
3.b Prepare and facilitiate pop up events (3)◯ ◯ ◯
3.c Online engagement through City-hosted website.
C Chapter Development
1 Data collection and review of existing plans, maps, and data
2 Assemble Draft with City Engineer coordination
2.a Executive Summary
2.b Introduction, Purpose, and Vision
2.c Land Use
2.d Housing
2.e Parks and Trails
2.f Climate
2.g Natural Systems
2.h Community Facilities and Services
2.i Implementation
D Plan Update
1 Prepare draft and final Comprehensive Plan document
2 Jurisdictional review
E Plan Adoption
1 Public hearing and plan adoption ◯
2 Submit plan to Metropolitan Council
3 Authorize plan ◯
TASK 2028
SCHEDULE
PROJECT SCHEDULE - COMPREHENSIVE PLAN UPDATE
DELIVERABLES 2026 2027
Project Fee Estimate
Client: City of Gem Lake, MN Date: 5/12/2026
Project:2050 Comprehensive Plan Update Prepared By:AB
Estimated Person Hours Required
Task Task Description PM GM Planner GIS Admin
A
1.a
Internal team cooridnation throughout project including monthly
invoices and project reports.10 10 1,430$
1.b Meeting agendas and minutes 2 10 12 1,476$
1.c Monthly staff coordination 8 8 1,144$
B
1 Develop a Public Engagement Plan 2 1 8 1 12 1,521$
2
Engage stakeholders including Planning Commission and City Council
throughout plan development (4)6 2 16 24 3,126$
3 Public engagement support
3.a Prepare and facilitiate open houses (2) 8 34 2 44 5,392$
3.b Prepare and facilitiate pop up events (3) 12 40 52 6,476$
3.c Online engagement through City-hosted website. 14 14 1,666$
C
1 Data collection and review of existing materials 2 2 4 524$
2 Assemble Draft with City Engineer Coordination
2.a Executive Summary 4 8 12 1,524$
2.b Introduction, Purpose, and Vision 6 1 10 1 18 2,331$
2.c Land Use 8 1 14 10 1 34 4,313$
2.d Community Profile 2 286$
2.e Housing 4 8 1 1 14 1,747$
2.f Parks and Trails 6 12 3 1 22 2,753$
1.g Climate 6 12 3 1 22 2,753$
1.h Natural Systems 8 16 7 1 32 4,003$
1.i Community Facilities and Services 4 8 12 1,524$
1.i Implementation 4 1 16 1 22 2,759$
D
1 Prepare draft and final Comprehensive Plan document 8 2 16 6 12 44 5,356$
2 Jurisdictional review 6 2 10 18 2,412$
E
1 Public hearing and plan adoption 4 2 8 14 1,888$
2 Submit plan to Metropolitan Council 2 2 286$
3 Authorize plan 2 2 286$
124 12 262 30 22 450
143$ 182$ 119$ 122$ 101$
17,732$ 2,184$ 31,178$ 3,660$ 2,222$ 56,976$
Expenses:
Travel & Subsistence (TS)400.00$
Public engagement materials (refreshments, room booking fees, etc.)1,150.00$
Miscellaneous (MI)-$
Total Project Fees 58,526$
Total Not to Exceed 59,000$
Total Person Hours
Billing Rate/Hr x Multiplier
Total Billable for Charged Time
Total
Hours
Total
Dollars
Project Management and Coordination
Engagement Support
Chapter Development
Plan Update
Plan Adoption
TOLTZ, KING, DUVALL, ANDERSON AND ASSOCIATES, INCORPORATED
General Provisions of Engineer-Architect Agreement
TKDA GENERAL PROVISIONS JULY 2009 (E/O)
ARTICLE 1. GENERAL
These General Provisions supplement and become part of the Agreement between Toltz,
King, Duvall, Anderson and Associates, Incorporated, a Minnesota Corporation,
hereinafter referred to as TKDA, and the other Party to the Agreement, hereinafter
referred to as CLIENT, wherein the CLIENT engages TKDA to provide certain
Engineering, Architectural, and/or Planning services. Either Party to this Agreement may
be referred to as a “Party” or collectively as “Parties.”
As used herein, the term “Agreement” refers to (1) TKDA’s original Engagement Letter or
proposal (the “Engagement Letter”) which forms the basis for the Agreement; (2) these
General Provisions, and (3) any attached Exhibits, as if they were part of one and the
same document. With respect to the order of precedence, any attached Exhibits shall
govern over these General Provisions and the Engagement Letter shall govern over any
attached Exhibits and these General Provisions.
ARTICLE 2. PERIOD OF SERVICE
The term of this Agreement for the performance of services hereunder shall be as set
forth in TKDA’s Engagement Letter. Any lump sum or estimated maximum payment
amounts set forth in the Engagement Letter have been established in anticipation of the
orderly and continuous progress of the project in accordance with the schedule set forth
in the Engagement Letter or any Exhibits attached thereto.
ARTICLE 3. COMPENSATION TO TKDA
A. Compensation to TKDA for services shall be as designated in the Engagement
Letter. The CLIENT shall make monthly payments to TKDA within 30 days of date of
invoice.
B. The CLIENT will pay the balance stated on the invoice unless CLIENT notifies
TKDA in writing of the particular item that is alleged to be incorrect within 15 days from
the date of invoice, in which case all undisputed items shall be paid and amounts in
dispute shall become due upon an adjudicated resolution or upon agreement of the
parties. All accounts unpaid after 30 days from the date of original invoice shall be
subject to a service charge of 1-1/2% per month, or the maximum amount authorized by
law, whichever is less. TKDA shall be entitled to recover all reasonable costs and
disbursements, including reasonable attorneys’ fees, incurred in connection with
collecting amounts owed by CLIENT. In addition, TKDA may, after giving seven days’
written notice to the CLIENT, suspend services under this Agreement until TKDA has
been paid in full for all amounts then due for services, expenses and charges. CLIENT
agrees that it shall waive any and all claims against TKDA and that TKDA shall not be
responsible for any claims arising from suspension of services hereunder.
ARTICLE 4. EXTRA WORK
If TKDA is of the opinion that any work it has been directed to perform is beyond the
Scope of this Agreement, or that the level of effort required exceeds that estimated due
to changed conditions and thereby constitutes extra work, it shall notify the CLIENT of
that fact. Upon written notification to CLIENT, TKDA shall be entitled to additional
compensation for same, and to an extension of time for completion absent timely written
objection by CLIENT to additional services.
ARTICLE 5. ABANDONMENT, CHANGE OF PLAN AND TERMINATION
Either Party has the right to terminate this Agreement upon seven days’ written notice for
convenience of either CLIENT or TKDA. In addition, the CLIENT may at any time reduce
the scope of this Agreement. Such reduction in scope shall be set forth in a written
notice from the CLIENT to TKDA. In the event of unresolved dispute over change in
scope or changed conditions, this Agreement may also be terminated upon seven days’
written notice as provided above.
In the event of a termination or reduction in scope of the project work, TKDA shall be
paid for the work performed and expenses incurred on the project work and for any
completed and abandoned work for which payment has not been made, computed in
accordance with the provisions of the Engagement Letter and payment of a reasonable
amount for services and expenses directly attributable to termination, both before and
after the effective date of termination, such as reassignment of personnel, costs of
terminating contracts with TKDA’s subconsultants, costs of producing copies of file
materials and other related close-out costs.
ARTICLE 6. DISPOSITION OF PLANS, REPORTS AND OTHER DATA
All documents, including reports, drawings, calculations, specifications, CADD materials,
computer software or hardware or other work product prepared by TKDA pursuant to this
Agreement are TKDA’s Instruments of Service and TKDA retains all ownership interests
in said Instruments of Service, including copyrights. Any use or reuse of such
Instruments of Service, except for the specific purpose intended, by the CLIENT or
others without written consent, verification, or adaptation by TKDA will be at the
CLIENT’s risk and full legal responsibility. In this regard, the CLIENT will indemnify and
hold harmless TKDA from any and all suits or claims of third parties arising out of such
use or reuse which is not specifically verified, adapted, or authorized by TKDA.
Copies of documents that may be relied upon by the CLIENT are limited to the printed
copies (also known as hard copies) that are signed or sealed by TKDA’s Engineer or
Architect. Files in electronic format furnished to the CLIENT are only for convenience of
the CLIENT. Any conclusion or information obtained or derived from such electronic files
will be at the user’s sole risk. If there is a discrepancy between the electronic files and
the hard copies, the hard copies govern. In the event electronic copies of documents are
made available to the CLIENT, the CLIENT acknowledges that the useful life of
electronic media may be limited because of deterioration of the media, obsolescence of
the computer hardware and/or software systems or other causes outside of TKDA’s
control. Therefore, TKDA makes no representation that such media will be fully usable
beyond 30 days from date of delivery to CLIENT.
If requested, at the time of completion or termination of the work, TKDA shall make
available to the CLIENT at CLIENT’s expense copies of the Instruments of Service upon
(i) payment of amounts due and owing for work performed and expenses incurred under
this Agreement, and (ii) fulfillment of the CLIENT’s obligations under this Agreement.
ARTICLE 7. CLIENT’S ACCEPTANCE BY PURCHASE ORDER
In lieu of or in addition to execution of the Engagement Letter, the CLIENT may authorize
TKDA to commence services by issuing a purchase order by a duly authorized
representative. Such authority to commence services or purchase order shall
incorporate by reference the terms and conditions of this Agreement. In the event the
terms and conditions of this Agreement conflict with those contained in the CLIENT’s
purchase order, the terms and conditions of this Agreement shall govern.
Notwithstanding any purchase order provisions to the contrary, no warranties, express or
implied, are made by TKDA. In order to implement the intent of Parties to this
Agreement, the Parties agree that the Engagement Letter, these General Provisions, and
any Exhibits constitute the entire Agreement between them. The Parties further agree
that the preprinted terms and conditions of any CLIENT-generated purchase order issued
to request work pursuant to this Agreement will not apply to the work, regardless of
whether TKDA executes the purchase order in acceptance of the work.
ARTICLE 8. CLIENT’S RESPONSIBILITIES
A. To permit TKDA to perform the services required hereunder, the CLIENT shall
supply, in proper time and sequence, the following at no expense to TKDA:
1. All necessary information regarding its requirements as necessary for orderly
progress of the work.
2. Designate in writing a person to act as CLIENT’s representative with respect to
the services to be rendered under this Agreement. Such person shall have
authority to transmit instructions, receive instructions, receive information, and
interpret and define CLIENT’s policies with respect to TKDA’s services.
3. Furnish, as required for performance of TKDA’s services (except to the extent
provided otherwise in the Engagement Letter or any Exhibits attached thereto),
data prepared by or services of others, including without limitation, soil borings,
probing and subsurface explorations, hydrographic and geohydrologic surveys,
laboratory tests and inspections of samples, materials and equipment;
appropriate professional interpretations of all of the foregoing; environmental
assessment and impact statements; property, boundary, easement,
right-of-way, topographic and utility surveys; property descriptions; zoning,
deed and other land use restriction; and other special data not covered in the
Engagement Letter or any Exhibits attached thereto.
4. Provide access to, and make all provisions for TKDA to enter upon publicly or
privately owned property as required to perform the work.
5. Act as liaison with other agencies or involved parties to carry out necessary
coordination and negotiations; furnish approvals and permits from all
governmental authorities having jurisdiction over the project and such
approvals and consents from others as may be necessary for completion of the
project.
6. Examine all reports, sketches, drawings, specifications and other documents
prepared and presented by TKDA, obtain advice of an attorney, insurance
counselor or others as CLIENT deems necessary for such examination, and
render in writing decisions pertaining thereto within a reasonable time so as not
to delay the services of TKDA.
7. Give prompt written notice to TKDA whenever the CLIENT observes or
otherwise becomes aware of any development that affects the scope or timing
of TKDA’s services or any defect in the work of Construction Contractor(s),
subconsultants or TKDA.
8. Initiate action, where appropriate, to identify and investigate the nature and
extent of asbestos, petroleum and/or pollution in the project and to abate
and/or remove the same as may be required by federal, state or local statute,
ordinance, code, rule, or regulation now existing or hereinafter enacted or
amended. For purposes of this Agreement, “pollution” and “pollutant” shall
mean any solid, liquid, gaseous or thermal irritant or contaminant, including
petroleum, smoke, vapor, soot, alkalis, chemicals and hazardous or toxic
waste. Hazardous Materials means any substance, waste, pollutant or
contaminant (including petroleum) now or hereafter included within such terms
under any federal, state or local statute, ordinance, code, rule or regulation
now existing or hereinafter enacted or amended. Waste further includes
materials to be recycled, reconditioned or reclaimed. CLIENT further agrees it
TKDA GENERAL PROVISIONS JULY 2009 (E/O)
will, where appropriate, endeavor to identify, remove and/or encapsulate
asbestos products, petroleum, pollutants or Hazardous Materials located in the
project area prior to accomplishment by TKDA of any work on the project.
If TKDA encounters, or reasonably suspects that it has encountered, asbestos
or pollution in the project, TKDA shall cease activity on the project and
promptly notify the CLIENT, who shall proceed as set forth above. Unless
otherwise specifically provided in the Engagement Letter, the services to be
provided by TKDA do not include identification of asbestos or pollution, and
TKDA has no duty to identify or attempt to identify the same within the area of
the project.
With respect to the foregoing, CLIENT acknowledges and agrees that TKDA is
not a user, handler, generator, operator, treater, storer, transporter or disposer
of asbestos, petroleum, Pollutant, or other Hazardous Materials which may be
encountered by TKDA on the project. CLIENT agrees to hold harmless,
indemnify and defend TKDA and TKDA’s officers, subconsultant(s),
subcontractor(s), employees and agents from and against any and all claims,
lawsuits, damages, liability and costs, including, but not limited to, costs of
defense, arising out of or in any way connected with the presence, discharge,
release, or escape of asbestos, petroleum or other Hazardous Materials or
waste on the site. This indemnification is intended to apply only to existing
conditions present at the site prior to TKDA’s commencement of services, and
does not apply to conditions that arise subsequent to TKDA’s commencement
of services that are caused or created by TKDA.
9. Provide such accounting, independent cost estimating and insurance
counseling services as may be required for the project, such legal services as
the CLIENT may require or TKDA may reasonably request with regard to legal
issues pertaining to the project including any that may be raised by
contractor(s), such auditing service as CLIENT may require to ascertain how or
for what purpose any contractor has used the monies paid under the
construction contract, and such inspection services as CLIENT may require to
ascertain that contractor(s) are complying with any law, rule, regulation,
ordinance, code or order applicable to their furnishing and performing the work.
10. Provide “record” drawings and specifications for all existing physical plants or
facilities which are pertinent to the project.
11. Act promptly to approve all pay requests, Supplemental Agreements, or
requests for information by TKDA as set forth herein.
12. Require all Utilities with facilities in the CLIENT’s right-of-way to locate and
mark said utilities upon request, relocate and/or protect said utilities as
determined necessary to accommodate work of the project, submit a schedule
of the necessary relocation/protection activities to the CLIENT for review and
comply with agreed upon schedule.
13. Provide other services, materials, or data as may be set forth in the
Engagement Letter or any Exhibits attached thereto.
B. TKDA shall be entitled to rely on the accuracy and completeness of information
furnished by the CLIENT. If TKDA finds that any information furnished by the CLIENT is
in error or is inadequate for its purpose, TKDA shall promptly notify the CLIENT.
ARTICLE 9. OPINIONS OF COST
Opinions of probable project cost, construction cost, financial evaluations, feasibility
studies, economic analyses of alternate solutions and utilitarian considerations of
operations end maintenance costs provided for in the Engagement Letter or any Exhibits
attached thereto, are made on the basis of TKDA’s experience and qualifications and
represent TKDA’s judgment as an experienced and qualified design professional. It is
recognized that TKDA does not have control over the cost of labor, material, equipment
or services furnished by others or over market conditions or contractors’ methods of
determining their prices, and that any evaluation of any facility to be constructed, or
acquired, or work to be performed on the basis of TKDA’s cost opinions, must of
necessity, be speculative until completion of construction or acquisition. Accordingly,
TKDA does not guarantee that proposals, bids or actual costs will not substantially vary
from opinions, evaluations or studies submitted by TKDA to CLIENT hereunder. TKDA
assumes no responsibility for the accuracy of opinions of probable project costs or
construction costs, and provides these estimates for the sole convenience of the CLIENT
for the purposes of general project budgeting.
ARTICLE 10. CONSTRUCTION PHASE SERVICES
CLIENT acknowledges that it is customary for the Architect or Engineer who is
responsible for the preparation and furnishing of Drawings and Specifications and other
construction-related documents to be employed to provide professional services during
the Construction Phases of the project, (1) to interpret and clarify the documentation so
furnished and to modify the same as circumstances revealed during bidding and
construction may dictate, (2) in connection with acceptance of substitute of or-equal
items of materials and equipment proposed by bidders and contractor(s), (3) in
connection with review of shop drawings and sample submittals, and (4) as a result of
and in response to TKDA’s detecting in advance of performance of affected work
inconsistencies or irregularities in such documentation. CLIENT agrees that if TKDA is
not employed to provide such professional services during the Construction Phases of
the project, TKDA will not be responsible for, and CLIENT shall indemnify and hold TKDA
(and TKDA’s professional associates and consultants) harmless from, all claims,
damages, losses and expenses including attorneys’ fees arising out of, or resulting from,
any interpretation, clarification, substitution acceptance, shop drawing or sample
approval or modification of such documentation issued or carried out by CLIENT or
others. Nothing contained in this paragraph shall be construed to release TKDA (or
TKDA’s professional associates or consultants) from liability for failure to perform in
accordance with professional standards any duty or responsibility which TKDA has
undertaken or assumed under this Agreement.
ARTICLE 11. INSURANCE
TKDA shall procure and maintain insurance for protection from claims against it under
workers’ compensation acts, claims for damages because of bodily injury including
personal injury, sickness or disease or death of any and all employees, and from claims
against it for damages because of injury to or destruction of property.
Also, TKDA shall procure and maintain professional liability insurance for protection from
claims arising out of performance of professional services caused by any negligent act,
error, or omission for which TKDA is legally liable.
Certificates of insurance will be provided to the CLIENT upon request.
ARTICLE 12. ASSIGNMENT
This Agreement, being intended to secure the personal service of the individuals
employed by and through whom TKDA performs work hereunder, shall not be assigned,
sublet or transferred without the written consent of TKDA and the CLIENT. Any
assignment of the Agreement, or claims arising under or relating to the Agreement
without the written consent of both Parties shall be null and void.
ARTICLE 13. CONTROLLING LAW
This Agreement is to be governed by the laws of the State of Minnesota.
ARTICLE 14. SEVERABILITY
Any provision or portion thereof in this Agreement which is held to be void or
unenforceable under any law shall be deemed stricken, and all remaining provisions shall
continue to be valid and binding between CLIENT and TKDA.
ARTICLE 15. WAIVER OF CONSEQUENTIAL DAMAGES
CLIENT and TKDA waive consequential damages for claims, disputes or other matters in
question arising out of or relating to TKDA’s services under this Agreement. This mutual
waiver of consequential damages applies and survives termination of this Agreement.
ARTICLE 16. LIMITATION OF LIABILITY
In recognition of the relative risks of CLIENT and TKDA relating to the work, CLIENT
agrees, to the extent permitted by law, that TKDA’s liability to the CLIENT or anyone
claiming through CLIENT for any and all claims, losses, costs, or damages whatsoever
arising out of, resulting from or in any way related to the Project or the Agreement from
any cause or causes including, but not limited to, the negligence, professional errors or
omissions, strict liability or breach of contract, or warranty express or implied, of TKDA or
its officers, directors, partners, employees, agents, or consultants, or any of them, shall
not exceed the total insurance proceeds paid or available on behalf of or to TKDA by its
insurers in settlement or satisfaction of CLIENT’s claims against TKDA under the terms
and conditions of TKDA’s insurance policies applicable thereto.
ARTICLE 17. CONFLICT RESOLUTION
In an effort to resolve any conflicts that arise during the design or construction of the
project or following the completion of the project, the CLIENT and TKDA agree that all
disputes between them arising out of or relating to this Agreement shall be submitted to
nonbinding mediation as a precondition to any formal legal proceedings.
ARTICLE 18. CONFIDENTIALITY
TKDA agrees to keep confidential and not to disclose to any person or entity, other than
TKDA’s employees, subconsultants and the general contractor and subcontractors, if
appropriate, any data and information furnished to TKDA and marked CONFIDENTIAL
by the CLIENT. These provisions shall not apply to information in whatever form that
comes into the public domain, nor shall it restrict TKDA from giving notices required by
law or complying with an order to provide information or data when such order is issued
by a court, administrative agency or other authority with proper jurisdiction, or if it is
reasonably necessary for TKDA to complete services under the Agreement or defend
itself from any suit or claim.
ARTICLE 19. UNDERGROUND UTILITIES
If authorized in the Engagement Letter, TKDA and/or its authorized subconsultant will
conduct the research that in its professional opinion is necessary and will prepare a plan
indicating the locations intended for subsurface penetrations with respect to assumed
locations of underground improvements. Such services by TKDA or its subconsultant will
be performed in a manner consistent with the ordinary standard of care. The CLIENT
recognizes that the research may not identify all underground improvements and that the
information upon which TKDA relies may contain errors or may not be complete.
The CLIENT agrees, to the fullest extent permitted by law, to waive all claims and causes
of action against TKDA and anyone for whom TKDA may be legally liable, for claims by
CLIENT or its contractors for delay or additional compensation relating to the
identification, removal, relocation, or restoration of utilities, or damages to underground
improvements resulting from subsurface penetration locations established by TKDA.
DATE: March 6, 2026
TO: Ramsey County City Administrators and Community Development Directors
FROM: Josh Olson, Director, Community & Economic Development Department
CC: Ling Becker, County Manager
Kari Collins, Deputy County Manager, Economic Growth & Community Investment
RE: Ramsey County EDA Implementation Next Steps
Thank you for your ongoing support of the Ramsey County’s housing and redevelopment
programming. I look forward to the continued partnership in ensuring all in Ramsey County
are valued and thrive.
I am reaching out to provide you with information regarding the next steps to enhancing
programming for entrepreneurs and small businesses as result of last year’s approved ‘EDA
Bill.’ On December 2nd, 2025, the Ramsey County Board of Commissioners took an initial step
to formally create the Ramsey County Economic Development Authority. This was a required
first step, prior to the beginning of this year’s legislative session, but it is the first of many steps
required to allow enhanced business programming to be funded through the Ramsey County
Housing and Redevelopment Authority levy.
While the legislation allowed for the creation of the Ramsey County Economic Development
Authority (EDA), it outlined two important conditions:
1. The EDA will have no taxing authority. This was intentional as the EDA will only
receive and spend funding from the existing Ramsey County Housing and
Redevelopment Authority (HRA) levy. Expansion of the HRA to include EDA powers, as
described by state statute, allows the county to utilize a portion of HRA levy funding for
purposes of small business support and enhanced business programming.
2. Each City is required to ‘Opt In’ to this enhanced business programming.
‘Opt-In’ Process
The process for a City to Opt-in requires a city resolution by June 1, 2026. Receipt of
approved resolutions from cities will create a map that shows the EDA’s Area of Operation.
Ramsey County would then establish the EDA Area of Operation on or by June 15th, 2026.
Enhanced business programming will begin January 1, 2027. A draft resolution for city council
approval is provided below.
Tentative Programming
Tentative plans continue to plan for an allocation of $1.5 - $2 million yearly from the existing
Housing and Redevelopment Authority levy towards business focused programming.
Programming and total budget allocation have not yet been formalized as the County awaits
final decisions from cities regarding their intent to opt-in. While the approved EDA’s Area of
Operation is a critical consideration to determining the scale and scope of final programming,
we have identified five core focus areas for enhanced business support and growth
programming. These areas include (further details below):
• Improve the capacity of Business Support Organizations
• Expand technical assistance service offerings to businesses
• Create new cohort-based learning opportunities
• Establish data gathering, research & reporting capabilities
• Provide direct support to projects and businesses that deliver business growth
Please note: The County’s existing portfolio of business programming (Open to Business, CEO
Next, CEO Now, and RamseyCountyMeansBusiness.com) remains unchanged for this year.
Please reach out if you would like to further discuss this process and/or tentative programming,
including any additional questions. Lastly, while it is not expected, if you are able to
communicate your council’s intentions ahead of the June 1st deadline that would be
appreciated.
Proposed Core Programmatic Areas for Enhanced Business Programming
Improve the Capacity of Business Support Organizations
Business Support Organizations (BCOs) are important lifelines to entrepreneurs and
small businesses. Any many instances BCOs are a first stop of businesses looking
to get a business started, navigate regulatory and technical hurdles, and seek
financing. As the County, we saw first-hand during recent crises and business
interruptions that our BCOs require resources to effectively and proactively respond.
The ongoing Business Reimagination Center initiative is piloting efforts in 2026
that support capacity of BCOs. This piloted effort will inform future programming.
High Level Budget Estimate: $250,000
Expand Technical Assistance Service Offerings to Businesses
Small businesses often seek a myriad of technical assistance services in order for
them to growth and prosper. The County currently invests in the Open to Business
program that offers no cost direct technical assistance and other forms of support to
small business owners and entrepreneurs. Enhanced technical services support
general business challenges like accounting, marketing, digital literacy and/or could
support business sectors. The ongoing Business Reimagination Center initiative
is also piloting new and enhanced technical services that will inform future
programming.
High Level Budget Estimate: $250,000
Create New Cohort-Based Learning Opportunities
Cohort-based learning programs like CEO Next and CEO Now allow business
leaders to learn with and alongside their peers. CEO Next and CEO Now are a
regional partnership with Hennepin County. Hennepin County currently operates
these programs. Ramsey County is exploring possibilities for Ramsey County only
cohorts as well as cohorts serving business at different growth stages.
High Level Budget Estimate: $250,000
Establish Data Gathering, Research & Reporting Capabilities
Data is everywhere, and it is increasingly playing a role in business growth and
innovation. Decision making driven by robust data can create transformational
impacts in assisting businesses in their growth, as well as support more robust and
coordinated business retention, expansion and attraction efforts by the county and
cities.
High Level Budget Estimate: $250,000
Provide Direct Support to Projects and Businesses That Deliver Business
Growth
Accelerate business growth by providing direct, targeted support to projects and
businesses with strong economic potential through mechanisms such as grants, low-
interest loans, etc.
High Level Budget Estimate: $1,000,000
4200 Gem Lake Road
Gem Lake, MN 55110
(651) 747-2790
city@gemlakemn.org
CITY OF GEM LAKE
RAMSEY COUNTY, MINNESOTA
RESOLUTION NO. 2026-12
RESOLUTION EXERCISING THE CITY’S AUTHORITY TO OPT-IN, AND SUPPORT,
THE RAMSEY COUNTY ECONOMIC DEVELOPMENT AUTHORITY (“EDA”)
WHEREAS, the Commissioners of Ramsey County (“County”) and the City of Gem Lake City
Council (“City”) consider small businesses to the be backbone of stability and growth for their
respective local government and municipality; and
WHEREAS, the County and City also consider continued investment in small businesses as
critical for sustaining stability and growth in their respective local government and municipality;
and
WHEREAS, the County sough special legislation from the State Legislature that expanded the
eligible uses of the County’s Housing and Redevelopment Authority (“HRA”); and
WHEREAS, the special legislation, often referred to as the EDA Bill (“Bill”), expanded the use
of HRA levy funding to include entrepreneurship and business programming and necessitated the
creation of the Ramsey County Economic Development Authority; and
WHEREAS, the EDA Bill was approved by the legislature in 2025; and
WHEREAS, the EDA Bill contained two provisions, (1) the EDA would not have tax levy
authority and (2) Cities within the County’s HRA are of operation would be required to “Opt-In”
to business programming by the EDA; and
WHEREAS, pursuant to Ramsey County Board of Commissioners Resolution B2025-229 dated
December 2, 2025, and to filing with the Secretary of State a Certificate of Approval of Special
Law by Governing Body (pursuant to Minnesota Statutes, 645.02 and 645.021) December 16,
2025, as Document No. 201254239, the County has legally established an EDA through which
the above-referenced funds and programs supporting small business in the City may flow; and
WHEREAS, the city supports the County in promoting growth and sustainability for small
businesses within its jurisdiction and therefore supports, and wishes to avail itself to, funding and
programs made available by the County’s EDA and deems it a positive mechanism for doing so;
and
NOW, THEREFORE BE IT RESOLVED, that the City affirmatively “Opts-In” as a
participant in the County’s EDA Area of Operation, and supports the County in its EDA use,
funding and programs established, and
BE IT FURTHER RESOLVED, that the city commits to the collaboration with the County and
the processes necessary for implementing the County’s EDA programs as an integral part and
shared goal of supporting and sustaining entrepreneurs and local small businesses
The motion for adoption of the foregoing Resolution was duly introduced by Councilmember
_____ and supported by Councilmember __, and upon vote being taken thereon, the resolution
passed with a vote of ___ in favor and ___ against.
ATTEST
I, Barbara Suciu, the duly qualified City Clerk of the City of Gem Lake, County of Ramsey,
State of Minnesota, do hereby certify that the foregoing Resolution is a true and accurate
representation of action taken by the City Council of the City of Gem Lake on the date first
written.
Barbara Suciu, City Clerk Date