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Home My WebLink About2007 06-19 CCPCITY OF GEM LAKE, MN City Council Agenda June 19, 2007 CALL TO ORDER - By Mayor Emeott at PM CALL OF ROLL Emeott, Artig-Swomley, Rasmussen, Schilling, Watson OTHERS IN ATTENDANCE (Attach list) APPROVAL OF CITY COUNCIL MINUTES AND AGENDA A) Minutes of City Council Workshop on June 4`h, 2007 B) Minutes of City Council meeting of May, 2007 C) City Council Agenda for this meeting PUBLIC NOTICES NONE PRESENTATIONS FROM THE FLOOR 15 minutes maximum allowed for this part of meeting COMMITTEE REPORTS Planning Commission report Building Committee (City Hall) report — Craig Rafferty or alternate Presentations by Land Planning advisor candidates OLD BUSINESS A) Gem Lake 2006 SWPP and MS4 report — Chuck Watson B) SEH feasibility study for water, sewer and roads for land parcels in city C) Should Gem Lake join the Ramsey -Washington Cable Commission ? NEW BUSINESS A) Resolution 2007-12 —Ramsey County request for approval - CSAH funding for Goose Lake and Otter Lake Rd. B) OK for VLAWMO to use SWU for funding of Operations D) Selection of Land Planning advisor E) Approval of payment of claims for May -June 2007 FUTURE CITY COUNCIL MEETINGS Next City Council workshop July 2, 2007 7 PM Or Other time Next City Council meeting — Tuesday, July 18, 2007 7 PM or Other time ADJORNMENT CITY OF GEM LAKE 4707 Hwy 61 # 253 White Bear Lake, MN 55110-3227 - .�Piffd firzwg .illayaa Minutes of the Gem Lake City Council meetng 19 June 2007 The June 2007 regular meeting of the City Council of the City of Gem Lake was called to order by Mayor Emeott on Tuesday, January 16, 2007 at 7:05 pm in the first floor meeting room of Tousley Ford. Mayor Emeott, Councilors Rasmusssen, Shilling, and Artig-Swomley were present. Also present were Justin Gese-SEH City Engineer, Brady Halverson-SEH, Marc Putman -Putman Planning/Design, and City Attorney Patrick Kelly. Other members of the public were also in attendance per the sign in sheet sent around the room. APPROVAL OF AGENDA AND MEETING MINUTES Mayor Emeott called for additions, deletions and corrections to the agenda. Changes were made to the agenda as follows: 1) Two public notices will be discussed. The first being a letter from Lake Area Bus and the second being a brochure from SEH about Rain Gardens. 2) A closed session will occur prior to adjournment for legal discussion regarding status of annexation procedures. Motion by Schilling, Second by Rasmussen to accept the changes to the agenda. PENDING. Minutes from City Council workshop on June 4, 2007 and Minutes of City Council Meeting of May 2007 were tabled until next meeting. PUBLIC NOTICES Letter from the Lake Area Bus. Mayor Emeott received a letter of thank you from the Lake Area Bus for the donation of $500. Brochure from SEH. Mayor Emeott handed out a brochure from SEH that included an article on Rain Gardens. A Rain Garden is planned at the new city hall to act as a storm water pond. PRESENTATIONS FROM THE FLOOR There were no presentations from the floor COMMITTEE REPORTS Planning Commission report: The Planning Commission Chair was not present. Mayor Emeott reported that the Planning Commission sent out their report via email. The Planning Commission allowed time on the agenda for the White Bear Montessori school to come and report, but they did not attend. Section 6 (transportation) and 7 (utilities) of the Comprehensive Plan were worked on at the last meeting. Motion by Schilling, Second by Artig- Swomley to receive Planning Commission report was unanimously approved. Building Committee (City Hall) report: Mayor Emeott passed around a 3-D rendering of the anticipated City Hall. He reported that work has begun on the new site of the City Hall and that trees have been taken out so that site cleanup and grading work can begin. A Gantt chart has been received from the contractor outlining the time frame. Work completion is indicated on the chart as October 7, 2007. Mayor Emeott is meeting with the contractor on Friday and weekly construction meetings will be held to update progress. A colored rendering of the City Hall will be placed in the City newsletter. Presentation by Land Planning advisor candidates: At the last Council Workshop it was decided to invite Page 1 of 4 Look for us on the World Wide Web at gemlakemn.org land use planners to the next City Council meeting to present how they could help the city and what they would charge to do that. Marc Putman of Putman Planning & Design was the first presenter. He explained his company's approach and why he believes Putman Planning & Design is a good fit for the City of Gem Lake. Per the request of the Council, he outlined a menu of services and work product outcomes the city can choose from. The menu choices include the following: 1. "Best Practices" Planning and Photographic Manual -Case study examples from around the country and locally, providing visionary approaches of land use (est. 60 pages). 2. Design Quality Guidelines (DQG) Manual -A condensed version of Option 1 compiling historical background, lessons, opinions and guidance applicable to the city (est. 75 pages). 3. Public Policy Guidelines (PPG) Manual -Recommendations on consensus -building and incentives for improved development quality (Includes 10 copies). 4. Sketch Plan; Application of Guidelines to Selected Sites: Concept Site Plan and Building Footprint. Offers a vision of how the property could be woven into the city. 5. Photographic and Video Inventory of existing Buildings and Site Conditions: An electronic survey of the site identifying landforms, bodies, vistas, and the unique characteristic of the site. 6. 3-D "Virtual Reality Models" of the Site and Biding Massing: From sketch plan in Option 4, a 3D rendering of the proposed land use/site plan/building designs (4 colored display). 7. Meeting & Stakeholder Workshops for City Council, Public & Private Leaders and Citizens: Using the graphic images and tools prepared above to enable participants to "see" the proposed plan. 8. Funding Methods Manual: Address immediate and long term method city can use to fund costs. 9. Coordinated Ordinance Writing and Consultant Assistant: A unified report bringing consistency between Guideline intent and the Ordinance content. 10. Example "Mutual Exchange of Mutual Benefits" List: A narrative list that ties the Guidelines to the concept design. 11. Comprehensive Plan Preparation Assistance: We will work with your other consultants to assure consistency in land -use sketch plan and Guidelines, fulfilling necessary filing requirement with Met Council. Mr. Putman described some of the local projects that they have been working on (including downtown Hudson, WI, Lake Ehno Events Center, Stone Mill Farm in Woodbury, Cobblestone Lake). When questioned about the Lake Elmo Events Center and if they used all of the Menu items listed above, Mr. Putman indicated they used all of the above and more. Mr. Putman indicated that he could meet the time deadline that the City would like to meet. Pricing for this service would depend totally on the menu items selected above. The Council also invited Mr. Dennis Welsch of Barsness Counsulting Services to present. Councilor Artig- Swomley passed to everyone a copy of a letter from Barsness Consulting Services (BCS), who declined to submit a proposal due to other time commitments, scheduling, and related staffing. BCS did suggest the city contact the Center for Neighborhoods (C4N), a non-profit organization that specializes in helping to solve difficult or unusual problems in development. Presenting next was Grady Halverson of SEH. Mr. Halverson apologized for not having an elaborate slide show as he received a late invitation to present at this meeting. Mr. Halverson explained that they are currently working with the City on various projects and have the ability to integrate on a daily basis. He would use a simpler approach because of budget and time constraints. He anticipates putting together a concept plan including sketches, photos, 3D Page 2 of 4 Look for us on the World Wide Web at gemlakemn.org photography and is able to do 3D modeling. They would participate at a public open house at the end of the project. Total cost would not exceed $19,500. Mr. Halverson was asked how busy they were and if they could meet the City's deadline. He replied that yes, SEH is large enough and has enough experience to do it. The question was asked why the City didn't know about the ability of SEH to provide this service early. Mayor Emeott responded that he just learned about this at the last Planning Commission meeting. OLD BUSINESS Gem Lake 2006 SWPP and MS4 report — Chuck Watson: Mayor Emeott reported that the deadline for this report was June 30, 2007. A review of the White Bear Township report is underway. There was discussion about the fact that White Bear Township normally does not meet this deadline. Attorney Kelly suggested that if the city was not going to be able to meet the June 30`h deadline that a letter is written to that effect. This topic will remain on the agenda until completed. SEH feasibility study for water, sewer and roads for land parcels in city: No discussion. Agenda item is tabled until next meeting. Should Gem Lake join the Ramsey -Washington Cable Commission? The city was unable to make contact with the Ramsey -Washington Cable Commission. Agenda item is tabled until next meeting. NEW BUSINESS Resolution 2007-12 Ramsey County request for support of CSAH funding for county roads (Goose Lake and Otter Lake Roads). Mayor Emeott stated that he a request from Ramsey County asking for city support CSAH funding to improve and upkeep county roads. The money comes from state funds that pays for county roads and is no additional cost to the city. Motion by Rasmussen, Seconded by Schilling to send a letter of support Ramsey County to improve and upkeep county roads was unanimously approved by voice vote. Statement of Support - OK for VLAWMO to use Storm Water Utility (SWU) for funding of Operations: Mayor Emeott stated that VLAWMO is asking for an opinion from the city on a new way to fund operations. Currently funding comes from the City's General fund. The recommendation is to move this to the miscellaneous tax line on the sewer bill. Every parcel of land will be examined to determine if good management of water is occurring and will get billed accordingly. Currently the cost is $14/15 per parcel and it is anticipated that under the new billing, some will pay $10/11 a parcel and some more. The total contribution the city currently pays changes every year and this will not change. Other projects VLAWMO is working on is to cleanup the sewage that is in Goose Lake. The city anticipates minimal liability in this cleanup as it is charged back to the city's that are in that water shed district. Another VLAWMO planned project is the cleanup of Gem Lake. Currently Tousley Ford's water run off drains into the lake. Motion by Rasmussen, Seconded by Schilling to use SWU for funding operations was unanimously approved by voice vote. Selection of Land Planning advisor: Mayor Emeott opened to topic of the selection of a land planning advisor for discussion. Mayor Emeott stated that $30,000 was available in the engineering fund to pay for this advisor. Councilor Artig-Swomley stated she liked the ides of a coordinated focus and the presentation by Putman. She suggests going with Options #2, 4, and 7. Councilor Rasmussen stated he also thinks the idea of hiring a planning advisor is prudent. He also likes the creativity of Putman. Councilor Schilling stated he felt that both Putman and SEH could do the job but he has hopped SEH would come in with a price under $15,000. Additional discussion around topic of sharing costs concluded that currently can't share this cost with a developer because currently the city does not have one selected. Mr. Putman suggested to the Council that Option #10 coupled with Option #3 has Page 3 of 4 Look for us on the World Wide Web at gemlakemn.org great value. The council further discussed using Option #2, 4 and 7. City Attorney Kelly brought to the Council's attention the fine print of the Putman contract indicating the other expense costs that could run several thousands of dollars. Discussion on the need for a cap on costs occurred and regular accounting to ensure that the project doesn't go over in costs. Residents will not be involved in the planning phase but residents will be able to see the plan at an open house session in the fall. Residents are asked to voice any suggestions or concerns to one of the city council members. Motion by Schilling, Seconded by Artig-Swomley to select Putman to do this land planning study with a maximum cost of $18,000 with a deadline by the middle of November after review of the contract by the City Attorney was unanimously approved by voice vote. Approval for payment of claims for May -June 2007: Motion by Artig-Swomley, Seconded by Schilling for approval of payment of claims for May -June 2007 was unanimously approved by voice vote. FUTURE CITY COUNCIL MEETINGS: Next City Council Workhop — Monday, July 9, 2007 at 7:00 p.m. Next City Council Meeting — Tuesday, July 17, 2007 at 7:00 p.m. The council will begin discussions on budgeting and should bring their lists of budget additions or subtractions to that meeting. The meeting closed at 9: 03 p.m. and the City Council went into closed session with City Attorney Kelly. The meeting came out of closed session at 9:27. City Attorney Kelly summarized the closed session as a discussion of the pending litigation on Annexation. City Attorney Kelly advised the Council and the Council gave the City Attorney direction on action. ADJOURN: The June 2007 regular meeting of the City Council was adjourned at 9:28 p.m. AUTHORIZED: June 19, 2007 APPROVED: July 17,007 ATTEST: Teresa Tice Recording Secretary ATTEST: Paul Emeott Mayor Certified Copy. Page 4 of 4 Look for us on the World Wide Web at gemlakemn.org LAKE AREA BUS COMMISSION 3588 East Hoffman Road Vadnais Heights, MN 55110 June 15, 2007 Mayor Paul Emeott City of Gem Lake 4707 Hwy 61, P.O. Box 253 White Bear Lake, MN 55110-3227 Dear Mayor Emeott: Thank you very much for your generous check. As you undoubtedly know, funding for Lake Area Bus is challenging right now. Your financial support is much appreciated, as is your vote of confidence in Lake Area Bus as a valuable service in our communities. Again, our sincere thanks to you and to the City of Gem Lake. Sincerely, LAKE AREA BUS COMMISSION �IyHulhinson, Coordinator Dan Soler, Chair _ Department of Public Works Koflno[h G. llaidw% f'.I':., Director mid Gow'0 Enainerr I 1425) Pau! Kirkold Drive Arden 1lilh, 11ti 55112-3D33 • (6,51j'AM6- 10t) • Fu (651) 2;16-7110 i�Htilui YCCJi1N7 r 1t;-irlil:1� u;,?ic.l�€arksCae.u.rarnsc�°;-.!rn.as May 16, 2007 Mr. Bill Short City of Gem Lake 1281 Hammond Road White Bear Township, Minnesota 55110 Dear Mr. Short: Enclosed for your information is the suggested resolution for municipal concurrence of County State Aid Highway (CSAH) system designation of: • Otter Lake Road (new CSAH 60) from Highway 96 to Goose Lake Road • Goose Lake Road (new CSAH 14) from Otter Lake Road to Centerville Road • Labore Road (new CSAH 14) from Goose Lake Road to Goose Lake Road The Ramsey County Board of Commissioners approved these changes to its County State Aid Highway system on May 8, 2007, via Resolution 2007-173. A copy of the Resolution is enclosed for your information. As noted in the suggested resolution, County State Aid Highway system designation will not occur until Ramsey County is in receipt of an adopted resolution from the City of Gem Lake concurring with the County State Aid Highway system designations. Please contact me at 266-7104 if you have any questions regarding this issue. Sincerely, IF —CT, t7Q�:) Kenneth G. Haider, P.E. Director and County Engineer : TM Enclosures Minnesota's First Home hale County 1 ;;nail ur:;e�:rir: pa;:rr scml� a, u:anain ai Ip7 ;, .. ,,,,•amcr r;udenE CITY OF GEM LAKE, MN 4707 Hwy 61 # 253 White Bear Lake, MN 55110-3227 E-mail Citv(a gemlakeININ.ora, Telephone 651-747-2790 Resolution 2007-12 Concurrence of the City of Gem Lake with Ramsey County adopting CSAH status for Goose Lake Rd and Otter Lake Rd in the City of Gem Lake WHEREAS, Establishment of "County State Aid Highway" status may be accomplished by resolution of the Ramsey County Board of Commissioners pursuant to Minnesota Statues #162.02, and WHEREAS, The County Board of the County of Ramsey did adopt Resolution 2007-173 on May 8, 2007, locating, establishing, designating and numbering CSAH 60 (Otter Lake Road) from Highway 96 to Goose Lake Road and CSAH 14 (Goose Lake Road) from Otter Lake Road to Centerville Road, and CSAH 14 (Lahore Road) from Goose Lake Road to Goose Lake Road as part of the County State Aid Highway system of Ramsey County, and WHEREAS, Said resolution locates and establishes the subject County State Aid Highways within the corporate limits of the City of Gem Lake, Now, Therefore, Be it, RESOLVED, By the City Council of the City of Gem Lake that the resolution adopted by the County Board, a copy which is attached hereto and made part thereof, locating and establishing the above County State Aid Highways with the City limits is in all things approved. Resolution authoried by Tom Rasmussen — Council -person Resolution seconded by Hutch Schilling - Council -person Resolution unamiously adopted by Gem Lake City Council on June 19. 2007 ATTEST: Mayor City Clerk CERTIFICATION I hereby certify the above is a true and correct copy of a Resolution duly passed adopted and approved by the City Council of the Ci of Gem Lake on June 19, 2007 ity Clerk — City of Gem Lake Look for us on the World Wide Web at gemlakemn.org Resolution 0 Board of Ramsey County Commissioners Presertt.cd By Commissioner Parker - _-. Date.. -'•y' 8, — 2007 No. 2007-173 rlt:l,tttti:xt: Budgeting and Accounting Ken Haider, Public Works page 1 of 2 RESOLUTION ESTABLISHING COUNTY STATE AID HIGHWAYS WHEREAS, Establishment of "County State Aid Highway" status may be accomplished by resolution of the Ramsey County Board of Commissioners pursuant to Minnesota Statutes §162.02; and WHEREAS, It has been determined by the Ramsey County Board of Commissioners that the roads hereinafter described should be added as County State Aid Highways under the provisions of Minnesota Law; Now, Therefore, Be It RESOLVED, The Ramsey County Board of Commissioners hereby establishes, locates and dedicates the following road segments as County State Aid Highways, subject to the approval of the Commissioner of Transportation of the State of Minnesota: -Roma Stireet111Ig��4 j # ., ��_ max- •sue.. _. { Marshall Avenue 35 Snelling Avenue to Lexington Avenue 1.000 Selby Avenue 35 Lexington Avenue to Dale Street 1.000 111 County Road B2 78 Victoria Street to Dale Street .500 148 Otter Lake Road 60 Highway 96 to Goose Lake Road .862 98 Goose Lake Road 14 Otter Lake Road to Centerville Road 1.556 108 _ Labore Road (14) Goose Lake Road to Goose Lake Road .030 County Road D (19) - Trunk Highway 61 to White Bear Avenue 1.500 Total 6.448 miles and Be It Further RAMSEY COUNTY BOARD OF COMMISSIONERS YFA NAY OTHER �y Bennett —._-- ---- i Carter Jim McDonough _ Rafael Ortega Jun Parker Victoria Reinhardt Janice Reitman — Tony Bennett. Chair (Continued) sy — -- - Bonnie C Jackelcn ChicI'Clerk - County Board Resolution 9 Board of Ramsey County Commissioners Presented By Commissioner Parker _ r)ate _ May 8 r 2007 No. 200 7-173 Atte'rttioll., Budgeting and Accounting Ken Haider, Public Works Page 1 of 2 RESOLUTION ESTABLISHING COUNTY STATE AID HIGHWAYS WHEREAS, Establishment of "County State Aid Highway" status may be accomplished by resolution of the Ramsey County Board of Commissioners pursuant to Minnesota Statutes §162.02; and WHEREAS, It has been determined by the Ramsey County Board of Commissioners that the roads hereinafter described should be added as County State Aid Highways under the provisions of Minnesota Law; Now, Therefore, Be It RESOLVED, The Ramsey County Board of Commissioners hereby establishes, locates •and dedicates the following road segments as County State Aid Highways, subject to the approval of the Commissioner of Transportation of the State of Minnesota: Snelling Avenue to Lexington Avenue 1.000 Marshall Avenue 35 Selby Avenue 35 Lexin ton Avenue to Dale Street 1.000 111 County Road 82 78 Victoria Street to Dale Street .500 _ 148 Otter Lake Road 60 Highway 96 to Goose Lake Road .862 _ 98 Goose Lake Road 14 Otter Lake Road to Centerville Road 1.556 108 ' Labore Road (14) Goose Lake Road to Goose Lake Road .030 County Road D ('19) Trunk Highway 61 to White Bear Avenue 1.500 - — Total 6.448 miles and Be It Further RAMSEY COUNTY BOARD Or COMMISSIONERS YEA NAY QTHLR y Bennr;u _.�...._.. _ i Carter Jim McDonoa?h Rafael Ortep Jan Parker Victoria Reinhardt Janice Rettman Tony Bennett. Chair (Continued) By Formic C..lackcicn Chief -Clerk - County Bmird Claims For Payment CITY OF GEM LAKE Period Ending: 6/19/2007 Signatures Paul Emeott, Mayor Chuck Watson, Council Hutch Schilling, Council Gretchen Artig-Swomfey, Council Tom Rasmussen, Council Tom Kelly, Treasurer Fund Totals 1 1 $ Amount General Fund 21,086.78 Parks & Playgrounds 0.00 2004 Debt Service Fund 0.00 2006 Debt Service Fund 000 Street Improvement Fund 0.00 City Hall Construction Fund 4,286.12 Sewer Fund 4,657.85 Total All Funds 30,030.75 City of Gem Lake Net Pay Account Distribution 06/14/2007 1 For Payroll Period Ending: 06/30/2007 Account # Employee # Employee Name Amount 100-41100-100 Artig-Swomley, Gretchen $190.24 2 Schilling, Jr., Hugh $190.24 3 Watson, Charles $190.24 4 Emeott, Paul $475.60 5 Rasmussen, Tom $190,24 Account Total $1,236.56 100-41400-100 Unallocated (Due to rounding) Total For Period Page 1 $1,236.56 1- CD 0 N 0 A N" = . O7 NN p O Q ffyus Ofv LL7 r NfD eY co LD m a r . 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Also to help in the review of the definition of the best use(s) of the 15 acre parcel where Tousley Ford is now located. 2) SWOT results and analysis — The kickoff public meeting for updating the City of Gem Lake comprehensive plan, held in January 2007, identified the strengths, weaknesses, opportunities and threats (SWOT) that the public found for the City of Gem Lake. The project tonight will be to accept and review the results of this data and possibly categorize the items. Some suggested categories are: taxes and budget, communication, development, roads and traffic, utilities, parks and trails, citizen involvement in city government, neighborhoods and neighbors, and problems outside our city (control). NOTE: The results of the SWOT analysis from that meeting are attached. Attachments