HomeMy WebLinkAbout2007 09-17 CCPCITY OF GEM LAKE, MN
City Council Agenda
September 18, 2007
CALL TO ORDER - By Mayor Emeott at PM
CALL OF ROLL
Emeott, Artig-Swornley, Rasmussen, Schilling, Watson
OTHERS IN ATTENDANCE (Attach list)
APPROVAL OF CITY COUNCIL MINUTES AND AGENDA
A) Minutes of City Council meeting of August 21, 2007
B) City Council Agenda for this meeting
PUBLIC NOTICES
White Bear Lake — State Demographer Presentation
Gem Lake residents voting location — White Bear School Levy (South Shore Lutheran church)
PRESENTATIONS FROM THE FLOOR
10 minutes maximum allowed for this part of meeting
COMMITTEE REPORTS
Planning Commission September meeting report — (Accept report)
Building Committee (City Hall) report — Craig Rafferty or alternate
OLD BUSINESS
A) RFP (request for proposal) - City Audit process for next 4 years
NEW BUSINESS
A) Approval of payment of claims for Aug -Sept 2007
B) City Hall Building financial report
PRESENTATIONS FROM THE FLOOR
5 minutes maximum allowed for this part of meeting
FUTURE CITY COUNCIL MEETINGS
Next City Council workshop Monday Oct 1, 2007 7 PM
or
Other time
Next City Council meeting — Tuesday, Oct 16, 2007 7 PM
or
Other time
ADJORNMENT
CITY OF GEM LAKE
4707 Hwy 61 #253
White Bear Lake, MN 55110-3227
Minutes of Gem Lake City Council Meeting
18 September 2007
The regular meeting of the City Council of the City of Gem Lake was called to order by Mayor Emeott on
Tuesday, September 18, 2007 at 7:05 pm in the first floor meeting room of Tousley Ford. Mayor Emeott, Councilors
Rasmussen, Shilling, Artig-Swomley, and Watson were present. Also present was City Attorney Trevor Oliver. Other
members of the public were also in attendance per the sign in sheet sent around the room.
APPROVAL OF AGENDA AND MEETING MINUTES
City Council Agenda for this meeting: Mayor Emeott called for additions, deletions and corrections to the
agenda. Changes were made to the agenda as follows: 1) Under Approval of City Council Minutes and Agenda, add
C) Minutes of Public Hearing of August 21, 2007; and 2) Under New Business, add discussion about City
Newsletter.
Minutes of City Council meeting and Public Hearing of August 2007: Minutes from the August 2007 City
Council meeting and Public Hearing were discussed. Unknown name in attendance list is Huck and spelling for
Hutch will be corrected.
Motion by Rasmussen, Second by Artig-Swomley to approve City Council Agenda for September meeting and
August 2007 City Council and Public Hearing minutes and with additions and corrections noted above was
unanimously approved.
PUBLIC NOTICES
A) White Bear Lake — State Demographers Presentation: Mayor Emeott announced that the state
demographer will be present at the WBL City Hall on Monday, September 24`h at 7:30 p.m. to discuss pulling
together details that all surrounding cities will need for their Comprehensive plans. All are welcome to come.
B) Gem Lake residents voting location — White Bear School Levy (South Shore Lutheran Church): Mayor
Emeott announced that the location for the November 2007 voting location for the White Bear School levy
referendum will be the South Shore Lutheran Church.
PRESENTATIONS FROM THE FLOOR
City Attorney Trevor Oliver suggested the Council include review and discussion of City Ordinances in
upcoming meetings. Attorney Oliver advised the Council that a public hearing is needed prior to voting on these and
suggested that the next city council meeting include this topic. Discussion from the Council was that they wanted to
review the Housing Codes, Business Licensing, and Home Occupation Ordinances. Councilor Schilling suggested
the City workshop also be used to review some of the other outstanding Ordinances. The council asked Attorney
Oliver to create a short summary description of the ordinances for publishing in the White Bear Press. Councilor
Schilling asked if could have the hearing at the November City workshop. Attorney Oliver advised that no vote could
be taken at a workshop but that a workshop could be used to work through these. Mayor Emeott indicated he would
like to see junk cars addressed in an ordinance. Attorney Oliver indicated he would include this in the Nuisance
ordinance.
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COMMITTEE REPORTS
Planning Commission report: Jim Lindner was not present. Mayor Emeott presented the minutes submitted by
the planning commission. The Council was concerned about the statement made by the planning commission about
the City deciding if they want to grow or not, as this seems to be an editorial. Councilor Artig-Swomley stated she
would like to see the last statement in the 3`d paragraph removed from the minutes or it should be attributed to the
person who made it. Resident Bob Uzpen stated that at the last planning commission meeting there was much debate
about the city sewer plan that had sewer going to all and the fact that many residents don't want sewer. There is
concern from residents that anything put in the Comprehensive plan would be what the Met Council would plan on
our City doing, and thus should not be included. Councilor Schilling stated that without solid plans like this, the city
is missing out on potential government money. Mayor Emeott stated that the city is also requiring city and water be
included in all new developments in the city. Councilor Schilling asked if Jim Lindner should be taking minutes and
chairing the meeting. Mayor Emeott stated that past chairs of the planning commission took their own minutes.
Attorney Oliver stated that minutes should reflect what was discussed or debated and what was decided. Motion by
Schilling to send the Planning Commission report back for revision and to ask Lindner if he needs a recording
secretary. The Council unanimously decided to table acceptance of the report until next meeting.
Building Committee (City Hall) report: Mayor Emeott reported that work continues on the new City Hall.
The schedule is on track for November lst completion. Windows should be delivered this week. Mayor Emeott
asked for a volunteer to be on a furniture committee. Councilor Artig-Swomley volunteered. Councilor Artig-
Sworriley suggested the city consider purchase of an AED (artificial defibrillation) machine for the City Hall. The
Council would consider a donation for an AED. Mayor Emeott announced the next contractors meeting would be
this Thursday at 8:30 a.m. on -site if anyone was interested.
OLD BUSINESS
A) RFP (Request for Proposal) - City Audit process for next 4 years: Mayor Emeott report the RFP
resulted in two bids. A committee is being pulled together by Mayor Emeott to review these proposals. If neither is
acceptable, the council may go back and send out another RFP.
NEW BUSINESS
A) Approval of payment of claims for August -September 2007: Mayor Emeott referred the Council to the
listing of payments requiring approval. Motion by Rasmussen, Seconded by Schilling for approval of payment of
claims for August -September 2007 was unanimously approved by voice vote.
B) City Hall Building Financial Report: Mayor Emeott referred the Council to the balance sheet for the City
Hall. He noted that everything seemed on track, and that the City was able to re -invest some of the money it had
planned to spend up to this point for another month as the bills have not yet come in.
C) Gem Lake Newsletter: Councilor Artig-Swomley presented a draft of the October Gem Lake Newsletter.
The newsletter includes information about next planning meeting, information about storm water, section on Crime
fighting, info on City Hall, feature on new residents, business highlight, etc. Anyone with comments or suggestions
should get them to Artig-Sworriley by Friday.
PRESENTATIONS FROM THE FLOOR
Resident Bob Uzpen asked if the payment claim report could be more itemized with what the contracted services
for the building of the city hall included. Mayor Emeott stated that it would be difficult to customize this report.
There was discussion about ensuring that information about where residents could vote on the White Bear Lake
School District Levy be included in the City Newsletter. Councilor Artig-Swomley stated that would be a good idea.
Next, discussion centered around if advanced copies of the ordinances could be sent out to residents as they are
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cumbersome and detailed. Not enough time to review them at the City workshops or council meetings. Council
Artig-Swomley suggested that city use the list of email addresses obtained for the newsletter to send out this kind of
correspondence. The topic of the legalities around mailing lists was discussed. In summary, if the City is soliciting
information for mailing lists or for emergency contacts for the city hall, the City should include a statement about
what it will be used for and that such information will not be sold.
Mayor Emeott stated that the City is budgeting for 2008 a part time position for a receptionist and that a job
description was currently being written. Suggestions of what that person's job should include are welcome.
Resident Bob Uzpen brought up the fact that when a call is made to the City Clerk, it goes to the City voicemail.
Most residents, when they call the Clerk would like to talk to a person. The suggestion was made to change the
website to provide a direct number to someone in White Bear Township.
Attorney Oliver stated that the website has an incorrect date for the next City Council meeting. This will need to
be corrected.
Resident Kimberly Anderson-Uzpen asked if Gem Lake had considered going to one garbage hauler. This would
ensure trash day was the same for everyone and cans weren't on the street all the time. Mayor Emeott stated that in
other small cities that have tried this (like White Bear Township) is hasn't been successful as residents then aren't all
happy with the service they receive. It was suggested that different neighborhoods could all go together and agree
upon one hauler if they desire.
Resident Beth Herzolt brought up the topic of fire control in the City. Discussion centered about the fact that the
City doesn't have enough fire hydrants throughout the City to put everyone within 1000 feet of one. The City has a
contract with neighboring cities to provide aide in a fire. However, the concern is that many of the neighboring cities
don't have a tanker for hauling water. Mayor Emeott stated that a hydrant will be added at the new City Hall. Herzolt
asked if the City had considered purchasing a tanker. Mayor Emeott replied that they are several hundred thousand
dollars. Councilor Artig-Swomley suggested this topic be looked at further.
FUTURE CITY COUNCIL MEETINGS:
Budget discussion are planned for the December City workshop and the December City Council meeting as the
City will not have very accurate prices on contracted services until then.
Next City Council Workshop — Monday, October 1, 2007 at 7:00 p.m. in the first floor meeting room of Tousley
Ford. Included in the agenda will be a presentation by the City Planner.
Next City Council Meeting — Tuesday, October 16, 2007 at 7:00 p.m. in the first floor meeting room of Tousley
Ford.
ADJOURN: The August 2007 regular meeting of the City Council was adjourned at 8:37 p.m.
AUTHORIZED: September 20, 2007
APPROVED: October 16, 2007
ATTEST:
ATTEST:
Teresa Tice, Recording Secretary Paul R. Emeott, Mayor
Certified Copy.
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Attendance List for Gem Lake City Council Meeting: August 21, 2007
Teresa Tice
Trevor Oliver
Robert Uzpen
Kim Anderson-Uzpen
Beth Herzog
Secretary
City Attorney
Big Fox Road
Big Fox Road
Goose Lake Road
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CITY OF GEM LAKE, MN
_ 4707 Hwy 61 # 253
L White Bear Lake, MN 55110-3227
Telephone 651-747-2790
Planning Commission Minutes, 9-4-2007
Planning Commission Chair Jim Lindner opened the June meeting at 7:OOPM.
Commissioners Lindner, Craig Rafferty, and alternate member Beth Herzog were
present. Also present were Kim Anderson, Jack Hoeschler, Bob Uzpen, Dan Jochum and
Justin Gese.
Comprehensive Plan
Dan Jochum began with a recap of SEH work to date. He requested density projections
on Mark Putman's planning work as potential increased density will impact infrastructure
components such as roads and sewers. Dan said he'd like a range of potential densities.
If the Tom Hansen parcel remains zoned RI, there may be as many as 100 units required
in Hoffman's Corners to give the city its projected density needs. The discussion then
fixated on whether the Met Council would want a city-wide average or if they only factor
in developable land into their calculations of city density. Dan said he would contact Met
Council for an answer.
We next discussed the Parks and Trails that stemmed from the August Planning
Commission meeting. That meeting emphasized a perimeter trail around the city as our
main effort into Parks and Trails. The city also has the option of requiring a developer to
make a park dedication or to offer comparable money to the city in lieu thereof.
SEH is wondering if the city still intends to have VLAMO draft its surface water
management strategy or if SEH should consider do this component of the plan.
Justin then began to review the current plan's statements on water and sewer and our
conversation bogged down on the details of the map that is part of the sewer plan SEH
submitted and the city adopted back in May, 2007. Some people present were concerned
that the sewers depicted on the map were incorrect or were shown to be placed in areas
that would not be served by sewer. Many residents wish to retain a low -growth strategy,
but want sewers to serve interior low density parcels. SEH cautioned that if the Met
Council sees sewers serving an area, they will possibly want to see higher densities,
higher than most residents would probably want.
Dan Jochum requested the city draft a memo to SEH with the city's vision for future land
use, density, surface water resources and parks and trails.
There being no further discussion of merit, the meeting adjourned at 8:56PM.
Jim Lindner
Planning Commission chair
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MEMORANDUM
Date: September 17, 2007
To: City Council
From: Jessie Hart
Re: Status of Proposals for Audit Services
The City of Gem Lake issued requests for proposals to provide auditing services to ten (10)
auditing firms which perform a number of local municipal audits in Minnesota and included
the City's current auditing firm.
The submission deadline for proposals was Wednesday, September 5, 2007. As of the
deadline the City had received only two sealed proposals as follows:
Smith, Schafer & Associates, LTD.
Maplewood, MN
(City's current auditor)
Larson Allen LLP
Minneapolis, MN
(Township's current auditor)
The City also received letters from two of the prospective bidders indicating they would not be
providing a proposal at this time. The firms and their reasons (if stated) are as follows:
Deloitte & Touche LLP
Minneapolis, MN
(... due to changes in the marketplace over the past several months do not feel they have
the resources to provide the level of services deserved by the City of Gem Lake)
Eide Bailly
Minneapolis, MN
(... would be well qualified to provide the services but did not wish to submit an audit
proposal at this time.)
The remaining six (6) firms listed below provided no response to the request for proposals:
HLB Tautges Redpath, Ltd.
White Bear Lake, MN
Kern DeWenter Vierre Ltd.
St. Cloud, MN
Abdo Eick & Meyers LLP
Edina, MN
MMKR & Company
Minneapolis, MN
KPMG
Minneapolis, MN
Virchow Krause & Co.
Minneapolis, MN
The next step for the City Council would be to review the two proposals submitted and
schedule interviews, as necessary, in October with an award for auditing services being
made in October or November.
Claims For Payment
CITY OF GEM LAKE
Period Ending: 9/18/2007
Date
Paul Emeott, Mayor
Chuck Watson, Council
Hutch Schilling, Council
Gretchen Artig-Swomley, Council
Tom Rasmussen, Council
Jessie Hart, Treasurer
Fund Totals 1 1 $ Amount
General Fund
14,268 18
Parks & Playgrounds
000
2004 Debt Service Fund
000
2006 Debt Service Fund
000
Street Improvement Fund
000
City Hall Construction Fund
85,314 35
Sewer Fund
1,45150
Total All Funds 101,034 03
City of Gem Lake Net Pay Account Distribution 09/13/2007
For Payroll Period Ending: o9/30/2007
Account # Employee # Employee Name Amount
100-41100-100
1 Ariig-Swomley, Gretchen $190.24
2 Schilling, Jr., Hugh $190.24
3 Watson, Charles $190.24
4 Emeott Paul $475.60
5 Rasmussen, Tom $190.24
Account Total $1,236.56
1 oa-414o0-1 ao
Unallocated (Due to rounding)
Total For Period
Page 1
$0.00
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