HomeMy WebLinkAbout2007 10-16 CCPCITY OF GEM LAKE, MN
City Council Agenda
October 16, 2007
CALL TO ORDER - By Mayor Emeott at PM
CALL OF ROLL
Emeott, Artig-Swomley, Rasmussen, Schilling, Watson
OTHERS IN ATTENDANCE (Attach list)
APPROVAL OF CITY COUNCIL MINUTES AND AGENDA
A) Minutes of City Council meeting of September 18, 2007
B) City Council Agenda for this meeting
PUBLIC NOTICES
None
PRESENTATIONS FROM THE FLOOR
10 minutes maximum allowed for this part of meeting
COMMITTEE REPORTS
Planning Commission revised August meeting report — (Accept report)
Planning Commission revised September meeting report — (Accept report)
Building Committee (City Hall) report — Craig Rafferty or alternate
OLD BUSINESS
A) RFP (request for proposal) - City Audit process for next 4 years
B) City MS4 report for 2006 — Chuck Watson
NEW BUSINESS
A) Approval of payment of claims for Sept -Oct 2007
B) Quarterly Treasurers Report
C) Resolution to change Tom Kelly name on accounts to Jessie Hart
D) Resolution to approve levy against persons not paying ISTS inspection fees
E) Resolution of approve levy again persons not paying sanitary sewer charges
F) Road shoulder repairs - Schifsky quote
G) Catch basin repairs(storm sewer) — Schifsky quote
H) New ordinances or revisions to City Ordinances
PRESENTATIONS FROM THE FLOOR
5 minutes maximum allowed for this part of meeting
FUTURE CITY COUNCIL MEETINGS
Next City Council workshop Monday Nov 5, 2007 7 PM
or
Other time
Next City Council meeting — Tuesday, November 20, 2007 7 PM
or
Other time
ADJORNMENT
CITY OF GEM LAKE
4707 Hwy 61 #253
_ - White Bear Lake, MN 55110-3227
Minutes of Gem Lake City Council Meeting
16 October 2007
The regular meeting of the City Council of the City of Gem Lake was called to order by Mayor Emeott on
Tuesday, October 16, 2007 at 7:00 pm in the first floor meeting room of Tousley Ford. Mayor Emeott, Councilors
Shilling, Watson, and Artig-Swomley were present. Also present was City Attorney Trevor Oliver. Other members
of the public were also in attendance per the sign in sheet sent around the room.
APPROVAL OF AGENDA AND MEETING MINUTES
Minutes of City Council meeting of September 2007: Minutes from the September 2007 City Council
meeting were reviewed. One mistake was found on page 3 where Kimberly Anderson-Uzbin was identified as Beth.
Motion by Hutch, Second by Watson to approve City Council Agenda for September meeting and August 2007 City
Council and Public Hearing minutes and with additions and corrections noted above was unanimously approved.
City Council Agenda for this meeting: Mayor Emeott called for additions, deletions and corrections to the
agenda. Changes were made to the agenda as follows: 1) Add discussion on Flood Insurance. Motion by Watson,
Second by Hutch to approve agenda with the above addition.
PUBLIC NOTICES
None
PRESENTATIONS FROM THE FLOOR
None
COMMITTEE REPORTS
Planning Commission revised August and September meeting report: Jim Lindner was not present. Mayor
Emeott presented the revised minutes submitted by the planning commission. Motion by Hutch, Second by Watson
to approve the August and September revised meeting reports.
Building Committee (City Hall) report: Mayor Emeott reported that work continues on the new City Hall but
slowly because of the rain. The city is attempting to get Burlington Northern to approve the water line crossing the
railroad tracks. This needs to be completed prior to the ground freezing. Lack of water is also delaying the hanging
of sheetrock as the sprinkler system needs to be pressure tested prior to inspection. The fire department has agreed to
pressure test the system using their pumper truck. One claim payment will be made this month. Still only 50% of
building costs although project is more than half done. Suggestion by Hutch that next City Council meeting is held at
the township if the new city hall not completed. This topic is tabled until the end of the meeting.
OLD BUSINESS
A) RFP (Request for Proposal) - City Audit process for next 4 years: Mayor Emeott report the RFP
resulted in two bids. Mayor Emeott and Councilor Schilling are reviewing the proposals. The cost will be on the
range of $13,000-18,000.
B) City MS4 report for 2006 (Watson): Councilor Watson reported that he needs some of Mayor Emeott's
time to get some clarifications for this report.
NEW BUSINESS
A) Approval of payment of claims for September -October 2007: Mayor Emeott referred the Council to the
listing of payments requiring approval. A question was raised about fire service payment request from White Bear.
This is the monthly charge they assess. Motion by Schilling, Seconded by Watson for approval of payment of claims
for September -October 2007 was unanimously approved by voice vote.
B) Quarterly Treasurers' Report: Mayor Emeott summarized the quarterly treasurer's report. Expenses are
running at budget and income is running slightly above projected. Mayor Emeott is discussing with Treasurer Jessie
Hart about having a reserve set up for the city. It is suggested that the City have a $200,000 city reserve. This could
be built up slowly over the next few years at a rate of about $50,000 per year. We do not want to continue to borrow
from sewer fund as city's sewer's are getting older and this fund balance is to pay for repairs/improvements. Mayor
Emeott will work with Treasurer Hart to include this as a line item in the City's 2008 budget. An estimate of the
utility costs for the new City Hall will also be put into the 2008 budget. Treasurer Hart suggested the 2007 budget be
reviewed and dollars moved around when doing the 2008 budget so that it more accurately represents what the
dollars are projected to be used for. Motion by Schilling, Seconded by Watson for approval of Quarterly Treasurers'
Report. Further discussion about the Highway 61 County Road E costs that ran about $16,000 occurred. This was
Gem Lake's share of the road construction costs. The Quarterly Treasurers' report was unanimously approved by
voice vote.
C) Resolution 2007-15 to change Tom Kelly name on accounts to Jessie Hart: Mayor Emeott presented a
resolution to legally change the name on the accounts as required by the bank. Motion by Watson, Seconded by
Schilling for approval of Resolution 2007-15 to change the name on the bank accounts to Jessie Hart, the City's new
treasurer, was unanimously approved by voice vote.
D) Resolution to approve levy against persons not paying ISTS inspection fees and, E) Resolution to
approve levy against persons not paying sanitary sewer charges: Mayor Emeott reported that the City is putting
a levy on two properties for failure to pay septic inspection fees and four properties for failure to pay sewer charges.
An administrative fee will also be charged. These properties have not paid their fees in the last 9 months or 3
payment cycles. Motion by Schilling, Seconded by Watson for approval of levies were unanimously approved by
voice vote.
F) Road shoulder repairs: Mayor Emeott reported that in November of 2007 the City took back control of
Schuneman and Hoffman roads in the business area. The shoulders on the west side of Schuneman Road between 61
and County Road E and past the Floral shop on Hoffman Road are falling apart. Mayor Emeott has obtained a price
quote from Schifsky's for repair of the gravel shoulders where they have been washed out. The County gave the City
money to repair the road when they turned it over to the City of Gem Lake because it was not in as built shape.
Mayor Emeott also had Schifsky look at the east side of Schuneman Road between Highway 61 and Otter Lake Road
where the mailman drives and the turn around of buses or trucks at the end of Schuneman Road cul-de-sac. It has
been packed down. Schifsky presented a quote not to exceed $3376 to do the work. Motion by Schilling, Seconded
by Watson for approval of was unanimously approved by voice vote.
G) Catch basin repairs (storm sewer) — Schifsky quote: Mayor Emeott also received a quote from Schifsky to
repair the catch basin along Schuneman Rd behind Barnett KIA the is causing the road to wash away. A quote of not -
to -exceed $650 was submitted by Schifsky to repair the asphalt spillway on the east side and to re -grade and black-
top the shoulder around the catch basin on the west side. Motion by Schilling, Seconded by Watson for approval of
the Schifsky quote to repair these areas was unanimously approved by voice vote. Theses repairs will be identified
on the 2007 MS4 Storm Water Report as storm water improvements.
H) New ordinances or revisions to City Ordinances: Mayor Emeott reported that City Attorney Oliver has
sent to the Council a thick packet of revised and proposed new ordinances. It is suggested that the city council set
aside some time to discuss as few of these each month. We will need to have a public hearing on each before they are
finalized. Will also need to resend some old ordinances that the new ones will replace.
City Attorney Oliver suggests that City ordinances be put into chapters (i.e. Chapter One - Administration, Chapter
2 — Zoning) and some of the ordinances be re -ordered. Suggestion from the Council to start by reviewing Business
Licensing Ordinance 84, Operations and Administrations Ordinance 91, and Nuisance Ordinance 86 at next City
Council workshop meeting. The text will be put out at the first meeting, a hearing at the next meeting, and a vote at
the third meeting.
I) Flood Insurance (Schilling): Gem Lake doesn't currently participate in the flood insurance program. Only a
handful of counties do not participate in program. Need to pass a resolution that a study needs to be done to establish
a flood plane in the city. Two types of flood insurance are available but the Federal Fund which gives little coverage
and is less expensive. Casualty companies can also give flood insurance but will only insure if the city is
participating in the Federal Fund. Hutch recommend use of the services of the White Bear Township City Clerk to
investigate what the next steps would be. Motion by Artig-Swomley, Seconded by Schilling to approach the White
Bear Township City Clerk for further information was unanimously approved by voice vote.
J) Other items: Artig-Swomley has further investigated questions about fire protection in our city. There are
plenty of Tanker trucks available when a fire occurs. When additional water is needed mutual aid from other local
fire departments is requested. More coverage of this subject is a good idea for newsletter. What to do if you see a
fire. It is suggested that we invite Tim Vadnais- White Bear Fire Department chief to next meeting to explain issues.
Mayor Emeott - New City Hall, will have plenty of fire extinguishers and a fire sprinkler system. A suggestion
was made to have First Aid kit and other such equipment available at the building. A meeting with our building
architect is set Craig meet to discuss misc topics like signage, furniture. Early next week. Mayor Emeott concerned
that might not have money this year to buy furniture. May have to borrow chairs and tables for December City
Council meeting at the new city hall building
PRESENTATIONS FROM THE FLOOR
None.
FUTURE CITY COUNCIL MEETINGS:
Next City Council Workshop — Monday, November 5, 2007 at 7:00 p.m. at the old White Bear Township town
hall. The agenda will be the review of new and revised ordinances.
Next City Council Meeting/Public Hearing — Tuesday, November 20, 2007 at 7:00 p.m. at the old White Bear
Township town hall.
ADJOURN: The October 2007 regular meeting of the City Council was adjourned at 8:35 p.m.
AUTHORIZED: October 16, 2007
APPROVED: November \\�, 2007
Z �l
ATTEST: ATTEST:
'J vi%D-0- e4�/eott,
Teresa Tice, Recording Secretary 64y
Certified Copy.
Attendance List for Gem Lake City Council Meeting: October 16, 2007
Trevor Oliver City Attorney
Robert Uzpen Big Fox Road
Kim Anderson-Uzpen Big Fox Road
NO. 07-13
EXTRACT OF MINUTES OF A MEETING OF THE CITY
COUNCIL OF THE CITY OF GEM LAKE, MINNESOTA
HELD ON OCTOBER 16TH, 2007
Pursuant to due call and notice thereof, the Regular Meeting of the City Council of the City of Gem
Lake, Minnesota, was duly held in said City on October 16, 2007, at 7:00 O'clock p.m.
The following members were present: Councilors; Emeott, Watson, Schilling, Artig-Swomley and
Rasmussen ; and the following members were absent: None.
Councilor Watson introduced the following Resolution and moved its adoption:
RESOLUTION CERTIFYING DELINQUENT SEPTIC INSPECTION CHARGES
(AUDITOR NO. 37080002) TO COUNTY AUDITOR BE IT RESOLVED BY THE
CITY COUNCIL OF GEM LAKE, MINNESOTA:
1. That pursuant to Section 7.4.1, of Ordinance No. 67B, the Clerk, is hereby authorized and
directed to certify to the Auditor of Ramsey County, Minnesota, the delinquent sewer charges on the
following described parcels of real estate in the Town of White Bear:
PROPERTY ID NO. AMOUNT
22-30-22-43-0034 82.00
27-30-22-32-0019 82.00
$ 164.00
The motion of the adoption of the foregoing Resolution was duly seconded by Councilor Schilling,
and upon vote being taken thereon, the following voted in favor thereof: Councilors; Emeott, Watson,
Schilling, Artig-Swomley and Rasmussen the following voted against the same: None.
Whereupon said Resolution was declared duly passed and adopted.
STATE OF MINNESOTA
COUNTY OF RAMSEY
CITY OF GEM LAKE
I, the undersigned, being the duly qualified and acting Clerk of the City of Gem Lake, Minnesota,
DO HEREBY CERTIFY, that I have carefully compared the attached and foregoing Extract of Minutes of
the Regular Meeting of the City Council of said City held on the 16th day of October, 2007, with the original
on file in my office and that the same is a full, true and complete transcript therefrom insofar as the same
relates to a Resolution directing certification of Delinquent Sewer Charges.
WITNESS my hand as such Clerk and the City Clerk's seal this 16th day of October, 2007.
CITY CLERK
CITY OF GEM LAKE, MINNESOTA
NO. 07-14
EXTRACT OF MINUTES OF A MEETING OF THE CITY
COUNCIL OF THE CITY OF GEM LAKE, MINNESOTA
HELD ON OCTOBER 16TH, 2007
Pursuant to due call and notice thereof, the Regular Meeting of the City Council of the City of Gem
Lake, Minnesota, was duly held in said City on October 16, 2007, at 7:00 O'clock p.m.
The following members were present: Councilors; Emeott, Watson, Schilling, Artig-Swomley and
Rasmussen; and the following members were absent: None.
Councilor Watson introduced the following Resolution and moved its adoption:
RESOLUTION CERTIFYING DELINQUENT SEWER CHARGES
(AUDITOR NO. 37080001) TO COUNTY AUDITOR BE IT RESOLVED BY THE
CITY COUNCIL OF GEM LAKE, MINNESOTA:
1. That pursuant to Section 4.13.2, of Ordinance No. 64E, the Clerk, is hereby authorized
and directed to certify to the Auditor of Ramsey County, Minnesota, the delinquent sewer charges on the
following described parcels of real estate in the Town of White Bear:
PROPERTY ID NO. AMOUNT
27-30-22-42-0004 732.00
27-30-22-43-0016 422.00
27-30-22-43-0017 569.00
$ 1,723.00
The motion of the adoption of the foregoing Resolution was duly seconded by Councilor Schilling,
and upon vote being taken thereon, the following voted in favor thereof: Councilors; Emeott, Watson,
Schilling, Artig-Swomley and Rasmussen the following voted against the same: None.
Whereupon said Resolution was declared duly passed and adopted.
STATE OF MINNESOTA
COUNTY OF RAMSEY
CITY OF GEM LAKE
I, the undersigned, being the duly qualified and acting Clerk of the City of Gem Lake, Minnesota,
DO HEREBY CERTIFY, that I have carefully compared the attached and foregoing Extract of Minutes of
the Regular Meeting of the City Council of said City held on the 16th day of October, 2007, with the original
on file in my office and that the same is a full, true and complete transcript therefrom insofar as the same
relates to a Resolution directing certification of Delinquent Sewer Charges.
WITNESS my hand as such Clerk and the City Clerk's seal this 16th day of October, 2007.
CITY CLERK
CITY OF GEM LAKE, MINNESOTA
T. A. SCHIFSKY & SONS, INC.
2370 E. Highway 36 • North St. Paul, Minnesota 55109-2996
Bituminous Driveways • Street Surfacing
Hot Mix • Grave! a Crushed Rock
651-777-1313 -Tennis Courts 651-7T7-1314
ROPOSAL SUBMITTED TO: Phone I Date ,"Q •16.07
3me ,-,Aq1 Ci' 11- --- Job Address�i. of l�/YI L A �C F
ldress JC�IC��yc�/rt�lnl SJ _
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Bid
Wa�;;g'esel furnish labor and materials complete with
the above specifications for:
• . ' ' . ' . ' DOWN PAYMENT
BALANCE DUE IN FULL UPON COMPLETION
• 1% per month charge on past due accounts.
CONTRACTOR'S GUARANTEE
• We guarantee all material used in this contractto be
as specified above and the entire job to be done in a neat,
workmanlike manner. Any variations from plan or altera-
tions requiring extra labor or material will be performed
only upon written order and billed in addition to the sum
• covered by this contract.
ACCEPTANCE OF PROPOSAL
Signed
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This bid is good for 30 days.
NO. 07-13
EXTRACT OF MINUTES OF A MEETING OF THE CITY
COUNCIL OF THE CITY OF GEM LAKE, MINNESOTA
HELD ON OCTOBER 16TH, 2007
Pursuant to due call and notice thereof, the Regular Meeting of the City Council of the City of Gem
Lake, Minnesota, was duly held in said City on October 16, 2007, at 7:00 O'clock p.m.
The following members were present: Councilors; Emeott, Watson and Schilling; and the
following members were absent: Artig-Swomley and Rasmussen .
Councilor Schilling introduced the following Resolution and moved its adoption:
RESOLUTION CERTIFYING DELINQUENT SEPTIC INSPECTION CHARGES
(AUDITOR NO. 37080002) TO COUNTY AUDITOR BE IT RESOLVED BY THE
CITY COUNCIL OF GEM LAKE, MINNESOTA:
1. That pursuant to Section 7.4.1, of Ordinance No. 67B, the Clerk, is hereby authorized and
directed to certify to the Auditor of Ramsey County, Minnesota, the delinquent sewer charges on the
following described parcels of real estate in the Town of White Bear:
PROPERTY ID NO. AMOUNT
22-30-22-43-0034 82.00
27-30-22-32-0019 82.00
$ 164.00
The motion of the adoption of the foregoing Resolution was duly seconded by Councilor Watson,
and upon vote being taken thereon, the following voted in favor thereof: Councilors; Emeott, Watson and
Schilling, the following voted against the same: None.
Whereupon said Resolution was declared duly passed and adopted.
STATE OF MINNESOTA
COUNTY OF RAMSEY
CITY OF GEM LAKE
I, the undersigned, being the duly qualified and acting Clerk of the City of Gem Lake, Minnesota,
DO HEREBY CERTIFY, that I have carefully compared the attached and foregoing Extract of Minutes of
the Regular Meeting of the City Council of said City held on the 16th day of October, 2007, with the original
on file in my office and that the same is a full, true and complete transcript therefrom insofar as the same
relates to a Resolution directing certification of Delinquent Sewer Charges.
WITNESS my hand as such Clerk and the City Clerk's seal this 16th day of October, 2007.
CITY CLERK
CITY OF GEM LAKE, MINNESOTA
LIN
NO. 07-13
EXTRACT OF MINUTES OF A MEETING OF THE CITY
COUNCIL OF THE CITY OF GEM LAKE, MINNESOTA
HELD ON OCTOBER 16TH, 2007
Pursuant to due call and notice thereof, the Regular Meeting of the City Council of the City of Gem
Lake, Minnesota, was duly held in said City on October 16, 2007, at 7:00 O'clock p.m.
The following members were present: Councilors; Emeott, Watson and Schilling; and the
following members were absent: Artig-Swomley and Rasmussen .
Councilor Schilling introduced the following Resolution and moved its adoption:
RESOLUTION CERTIFYING DELINQUENT SEPTIC INSPECTION CHARGES
(AUDITOR NO. 37080002) TO COUNTY AUDITOR BE IT RESOLVED BY THE
CITY COUNCIL OF GEM LAKE, MINNESOTA:
1. That pursuant to Section 7.4.1, of Ordinance No. 67B, the Clerk, is hereby authorized and
directed to certify to the Auditor of Ramsey County, Minnesota, the delinquent sewer charges on the
following described parcels of real estate in the Town of White Bear:
PROPERTY ID NO. AMOUNT
22-30-22-43-0034 82.00
27-30-22-32-0019 82.00
$ 164.00
The motion of the adoption of the foregoing Resolution was duly seconded by Councilor Watson,
and upon vote being taken thereon, the following voted in favor thereof: Councilors; Emeott, Watson and
Schilling, the following voted against the same: None.
Whereupon said Resolution was declared duly passed and adopted.
STATE OF MINNESOTA
COUNTY OF RAMSEY
CITY OF GEM LAKE
I, the undersigned, being the duly qualified and acting Clerk of the City of Gem Lake, Minnesota,
DO HEREBY CERTIFY, that I have carefully compared the attached and foregoing Extract of Minutes of
the Regular Meeting of the City Council of said City held on the 16th day of October, 2007, with the original
on file in my office and that the same is a full, true and complete transcript therefrom insofar as the same
relates to a Resolution directing certification of Delinquent Sewer Charges.
WITNESS my hand as such Clerk and the City Clerk's seal this 16th day of October, 2007.
F jA CITY CLERK
CITY OF GEM LAKE, MINNESOTA
NO. 07-13
EXTRACT OF MINUTES OF A MEETING OF THE CITY
COUNCIL OF THE CITY OF GEM LAKE, MINNESOTA
HELD ON OCTOBER 16TH, 2007
Pursuant to due call and notice thereof, the Regular Meeting of the City Council of the City of Gem
Lake, Minnesota, was duly held in said City on October 16, 2007, at 7:00 O'clock p.m.
The following members were present: Councilors; Emeott, Watson and Schilling; and the
following members were absent: Artig-Swomley and Rasmussen .
Councilor Schilling introduced the following Resolution and moved its adoption:
RESOLUTION CERTIFYING DELINQUENT SEPTIC INSPECTION CHARGES
(AUDITOR NO. 37080002) TO COUNTY AUDITOR BE IT RESOLVED BY THE
CITY COUNCIL OF GEM LAKE, MINNESOTA:
1. That pursuant to Section 7.4.1, of Ordinance No. 67B, the Clerk, is hereby authorized and
directed to certify to the Auditor of Ramsey County, Minnesota, the delinquent sewer charges on the
following described parcels of real estate in the Town of White Bear:
PROPERTY ID NO. AMOUNT
22-30-22-43-0034 82.00
27-30-22-32-0019 82.00
$ 164.00
The motion of the adoption of the foregoing Resolution was duly seconded by Councilor Watson,
and upon vote being taken thereon, the following voted in favor thereof: Councilors; Emeott, Watson and
Schilling, the following voted against the same: None.
Whereupon said Resolution was declared duly passed and adopted.
STATE OF MINNESOTA
COUNTY OF RAMSEY
CITY OF GEM LAKE
I, the undersigned, being the duly qualified and acting Clerk of the City of Gem Lake, Minnesota,
DO HEREBY CERTIFY, that I have carefully compared the attached and foregoing Extract of Minutes of
the Regular Meeting of the City Council of said City held on the 16th day of October, 2007, with the original
on file in my office and that the same is a full, true and complete transcript therefrom insofar as the same
relates to a Resolution directing certification of Delinquent Sewer Charges.
WITNESS my hand as such Clerk and the City Clerk's seal this 16th day of October, 2007.
CITY CLERK
CITY OF GEM LAKE, MINNESOTA
NO. 07-13
EXTRACT OF MINUTES OF A MEETING OF THE CITY
COUNCIL OF THE CITY OF GEM LAKE, MINNESOTA
HELD ON OCTOBER 16TH, 2007
Pursuant to due call and notice thereof, the Regular Meeting of the City Council of the City of Gem
Lake, Minnesota, was duly held in said City on October 16, 2007, at 7:00 O'clock p.m.
The following members were present: Councilors; Emeott, Watson and Schilling; and the
following members were absent: Artig-Swomley and Rasmussen.
Councilor Schilling introduced the following Resolution and moved its adoption:
RESOLUTION CERTIFYING DELINQUENT SEPTIC INSPECTION CHARGES
(AUDITOR NO. 37080002) TO COUNTY AUDITOR BE IT RESOLVED BY THE
CITY COUNCIL OF GEM LAKE, MINNESOTA:
1. That pursuant to Section 7.4.1, of Ordinance No. 67B, the Clerk, is hereby authorized and
directed to certify to the Auditor of Ramsey County, Minnesota, the delinquent sewer charges on the
following described parcels of real estate in the Town of White Bear:
PROPERTY ID NO. AMOUNT
22-30-22-43-0034 82.00
27-30-22-32-0019 82.00
$ 164.00
The motion of the adoption of the foregoing Resolution was duly seconded by Councilor Watson,
and upon vote being taken thereon, the following voted in favor thereof: Councilors; Emeott, Watson and
Schilling, the following voted against the same: None.
Whereupon said Resolution was declared duly passed and adopted.
STATE OF MINNESOTA
COUNTY OF RAMSEY
CITY OF GEM LAKE
I, the undersigned, being the duly qualified and acting Clerk of the City of Gem Lake, Minnesota,
DO HEREBY CERTIFY, that I have carefully compared the attached and foregoing Extract of Minutes of
the Regular Meeting of the City Council of said City held on the 16th day of October, 2007, with the original
on file in my office and that the same is a full, true and complete transcript therefrom insofar as the same
relates to a Resolution directing certification of Delinquent Sewer Charges.
WITNESS my hand as such Clerk and the City Clerk's seal this 16th day of October, 2007.
CITY CLERK
CITY OF GEM LAKE, MINNESOTA
NO. 07-13
EXTRACT OF MINUTES OF A MEETING OF THE CITY
COUNCIL OF THE CITY OF GEM LAKE, MINNESOTA
HELD ON OCTOBER 16TH, 2007
Pursuant to due call and notice thereof, the Regular Meeting of the City Council of the City of Gem
Lake, Minnesota, was duly held in said City on October 16, 2007, at 7:00 O'clock p.m.
The following members were present: Councilors; Emeott, Watson and Schilling; and the
following members were absent: Artig-Swomley and Rasmussen .
Councilor Schilling introduced the following Resolution and moved its adoption:
RESOLUTION CERTIFYING DELINQUENT SEPTIC INSPECTION CHARGES
(AUDITOR NO. 37080002) TO COUNTY AUDITOR BE IT RESOLVED BY THE
CITY COUNCIL OF GEM LAKE, MINNESOTA:
1. That pursuant to Section 7.4.1, of Ordinance No. 67B, the Clerk, is hereby authorized and
directed to certify to the Auditor of Ramsey County, Minnesota, the delinquent sewer charges on the
following described parcels of real estate in the Town of White Bear:
PROPERTY ID NO. AMOUNT
22-30-22-43-0034 82.00
27-30-22-32-0019 82.00
$ 164.00
The motion of the adoption of the foregoing Resolution was duly seconded by Councilor Watson,
and upon vote being taken thereon, the following voted in favor thereof: Councilors; Emeott, Watson and
Schilling, the following voted against the same: None.
Whereupon said Resolution was declared duly passed and adopted.
STATE OF MINNESOTA
COUNTY OF RAMSEY
CITY OF GEM LAKE
I, the undersigned, being the duly qualified and acting Clerk of the City of Gem Lake, Minnesota,
DO HEREBY CERTIFY, that I have carefully compared the attached and foregoing Extract of Minutes of
the Regular Meeting of the City Council of said City held on the 16th day of October, 2007, with the original
on file in my office and that the same is a full, true and complete transcript therefrom insofar as the same
relates to a Resolution directing certification of Delinquent Sewer Charges.
WITNESS my hand as such Clerk and the City Clerk's seal this 16th day of October, 2007.
CITY CLERK
CITY OF GEM LAKE, MINNESOTA
NO. 07-13
EXTRACT OF MINUTES OF A MEETING OF THE CITY
COUNCIL OF THE CITY OF GEM LAKE, MINNESOTA
HELD ON OCTOBER 16TH, 2007
Pursuant to due call and notice thereof, the Regular Meeting of the City Council of the City of Gem
Lake, Minnesota, was duly held in said City on October 16, 2007, at 7:00 O'clock p.m.
The following members were present: Councilors; Emeott, Watson and Schilling; and the
following members were absent: Artig-Swomley and Rasmussen .
Councilor Schilling introduced the following Resolution and moved its adoption:
RESOLUTION CERTIFYING DELINQUENT SEPTIC INSPECTION CHARGES
(AUDITOR NO. 37080002) TO COUNTY AUDITOR BE IT RESOLVED BY THE
CITY COUNCIL OF GEM LAKE, MINNESOTA:
1. That pursuant to Section 7.4.1, of Ordinance No. 67B, the Clerk, is hereby authorized and
directed to certify to the Auditor of Ramsey County, Minnesota, the delinquent sewer charges on the
following described parcels of real estate in the Town of White Bear:
PROPERTY ID NO, AMOUNT
22-30-22-43-0034 82.00
27-30-22-32-0019 82.00
$ 164.00
The motion of the adoption of the foregoing Resolution was duly seconded by Councilor Watson,
and upon vote being taken thereon, the following voted in favor thereof: Councilors; Emeott, Watson and
Schilling, the following voted against the same: None.
Whereupon said Resolution was declared duly passed and adopted.
STATE OF MINNESOTA
COUNTY OF RAMSEY
CITY OF GEM LAKE
I, the undersigned, being the duly qualified and acting Clerk of the City of Gem Lake, Minnesota,
DO HEREBY CERTIFY, that I have carefully compared the attached and foregoing Extract of Minutes of
the Regular Meeting of the City Council of said City held on the 16th day of October, 2007, with the original
on file in my office and that the same is a full, true and complete transcript therefrom insofar as the same
relates to a Resolution directing certification of Delinquent Sewer Charges.
WITNESS my hand as such Clerk and the City Clerk's seal this 16th day of October, 2007.
CITY CLERK
CITY OF GEM LAKE, MINNESOTA
NO. 07-14
EXTRACT OF MINUTES OF A MEETING OF THE CITY
COUNCIL OF THE CITY OF GEM LAKE, MINNESOTA
HELD ON OCTOBER 16TH, 2007
Pursuant to due call and notice thereof, the Regular Meeting of the City Council of the City of Gem
Lake, Minnesota, was duly held in said City on October 16, 2007, at 7:00 O'clock p.m.
The following members were present: Councilors; Emeott, Watson and Schilling; and the
following members were absent: Artig-Swomley and Rasmussen.
Councilor Schilling introduced the following Resolution and moved its adoption:
RESOLUTION CERTIFYING DELINQUENT SEWER CHARGES
(AUDITOR NO. 37080001) TO COUNTY AUDITOR BE IT RESOLVED BY THE
CITY COUNCIL OF GEM LAKE, MINNESOTA:
1. That pursuant to Section 4.13.2, of Ordinance No. 64E, the Clerk, is hereby authorized
and directed to certify to the Auditor of Ramsey County, Minnesota, the delinquent sewer charges on the
following described parcels of real estate in the Town of White Bear:
PROPERTY ID NO. AMOUNT
27-30-22-42-0004 732.00
27-30-22-43-0016 422.00
27-30-22-43-0017 569.00
$ 1,723.00
The motion of the adoption of the foregoing Resolution was duly seconded by Councilor Watson,
and upon vote being taken thereon, the following voted in favor thereof: Councilors; Emeott, Watson and
Schilling, the following voted against the same: None.
Whereupon said Resolution was declared duly passed and adopted.
STATE OF MINNESOTA
COUNTY OF RAMSEY
CITY OF GEM LAKE
I, the undersigned, being the duly qualified and acting Clerk of the City of Gem Lake, Minnesota,
DO HEREBY CERTIFY, that I have carefully compared the attached and foregoing Extract of Minutes of
the Regular Meeting of the City Council of said City held on the 16th day of October, 2007, with the original
on file in my office and that the same is a full, true and complete transcript therefrom insofar as the same
relates to a Resolution directing certification of Delinquent Sewer Charges.
WITNESS my hand as such Clerk and the City Clerk's seal this 16th day of October, 2007.
CITY CLERK
CITY OF GEM LAKE, MINNESOTA
NO. 07-14
EXTRACT OF MINUTES OF A MEETING OF THE CITY
COUNCIL OF THE CITY OF GEM LAKE, MINNESOTA
HELD ON OCTOBER 16TH, 2007
Pursuant to due call and notice thereof, the Regular Meeting of the City Council of the City of Gem
Lake, Minnesota, was duly held in said City on October 16, 2007, at 7:00 O'clock p.m.
The following members were present: Councilors; Emeott, Watson and Schilling; and the
following members were absent: Artig-Swomley and Rasmussen.
Councilor Schilling introduced the following Resolution and moved its adoption:
RESOLUTION CERTIFYING DELINQUENT SEWER CHARGES
(AUDITOR NO. 37080001) TO COUNTY AUDITOR BE IT RESOLVED BY THE
CITY COUNCIL OF GEM LAKE, MINNESOTA:
1. That pursuant to Section 4.13.2, of Ordinance No. 64E, the Clerk, is hereby authorized
and directed to certify to the Auditor of Ramsey County, Minnesota, the delinquent sewer charges on the
following described parcels of real estate in the Town of White Bear:
PROPERTY ID NO. AMOUNT
27-30-22-42-0004 732.00
27-30-22-43-0016 422.00
27-30-22-43-0017 569.00
$ 1,723.00
The motion of the adoption of the foregoing Resolution was duly seconded by Councilor Watson,
and upon vote being taken thereon, the following voted in favor thereof: Councilors; Emeott, Watson and
Schilling, the following voted against the same: None.
Whereupon said Resolution was declared duly passed and adopted.
STATE OF MINNESOTA }
}
COUNTY OF RAMSEY }
CITY OF GEM LAKE
I, the undersigned, being the duly qualified and acting Clerk of the City of Gem Lake, Minnesota,
DO HEREBY CERTIFY, that I have carefully compared the attached and foregoing Extract of Minutes of
the Regular Meeting of the City Council of said City held on the 16th day of October, 2007, with the original
on file in my office and that the same is a full, true and complete transcript therefrom insofar as the same
relates to a Resolution directing certification of Delinquent Sewer Charges.
WITNESS my hand as such Clerk and the City Clerk's seal this 16th day of October, 2007.
CITY CLERK
CITY OF GEM LAKE, MINNESOTA
NO. 07-14
EXTRACT OF MINUTES OF A MEETING OF THE CITY
COUNCIL OF THE CITY OF GEM LAKE, MINNESOTA
HELD ON OCTOBER 16TH, 2007
Pursuant to due call and notice thereof, the Regular Meeting of the City Council of the City of Gem
Lake, Minnesota, was duly held in said City on October 16, 2007, at 7:00 O'clock p.m.
The following members were present: Councilors; Emeott, Watson and Schilling; and the
following members were absent: Artig-Swomley and Rasmussen.
Councilor Schilling introduced the following Resolution and moved its adoption:
RESOLUTION CERTIFYING DELINQUENT SEWER CHARGES
(AUDITOR NO. 37080001) TO COUNTY AUDITOR BE IT RESOLVED BY THE
CITY COUNCIL OF GEM LAKE, MINNESOTA:
1. That pursuant to Section 4.13.2, of Ordinance No. 64E, the Clerk, is hereby authorized
and directed to certify to the Auditor of Ramsey County, Minnesota, the delinquent sewer charges on the
following described parcels of real estate in the Town of White Bear:
PROPERTY ID NO. AMOUNT
27-30-22-42-0004 732.00
27-30-22-43-0016 422.00
27-30-22-43-0017 569.00
$ 1,723.00
The motion of the adoption of the foregoing Resolution was duly seconded by Councilor Watson,
and upon vote being taken thereon, the following voted in favor thereof: Councilors; Emeott, Watson and
Schilling, the following voted against the same: None.
Whereupon said Resolution was declared duly passed and adopted.
STATE OF MINNESOTA
COUNTY OF RAMSEY
CITY OF GEM LAKE
I, the undersigned, being the duly qualified and acting Clerk of the City of Gem Lake, Minnesota,
DO HEREBY CERTIFY, that I have carefully compared the attached and foregoing Extract of Minutes of
the Regular Meeting of the City Council of said City held on the 16th day of October, 2007, with the original
on file in my office and that the same is a full, true and complete transcript therefrom insofar as the same
relates to a Resolution directing certification of Delinquent Sewer Charges.
WITNESS my hand as such Clerk and the City Clerk's seal this 16th day of October, 2007.
i�ft&�
CITY CLERK
CITY OF GEM LAKE, MINNESOTA
NO. 07-14
EXTRACT OF MINUTES OF A MEETING OF THE CITY
COUNCIL OF THE CITY OF GEM LAKE, MINNESOTA
HELD ON OCTOBER 16TH, 2007
Pursuant to due call and notice thereof, the Regular Meeting of the City Council of the City of Gem
Lake, Minnesota, was duly held in said City on October 16, 2007, at 7:00 O'clock p.m.
The following members were present: Councilors; Emeott, Watson and Schilling; and the
following members were absent: Artig-Swomley and Rasmussen.
Councilor Schilling introduced the following Resolution and moved its adoption:
RESOLUTION CERTIFYING DELINQUENT SEWER CHARGES
(AUDITOR NO. 37080001) TO COUNTY AUDITOR BE IT RESOLVED BY THE
CITY COUNCIL OF GEM LAKE, MINNESOTA:
1. That pursuant to Section 4.13.2, of Ordinance No. 64E, the Clerk, is hereby authorized
and directed to certify to the Auditor of Ramsey County, Minnesota, the delinquent sewer charges on the
following described parcels of real estate in the Town of White Bear:
PROPERTY ID NO. AMOUNT
27-30-22-42-0004 732.00
27-30-22-43-0016 422.00
27-30-22-43-0017 569.00
$ 1,723.00
The motion of the adoption of the foregoing Resolution was duly seconded by Councilor Watson,
and upon vote being taken thereon, the following voted in favor thereof: Councilors; Emeott, Watson and
Schilling, the following voted against the same: None.
Whereupon said Resolution was declared duly passed and adopted.
STATE OF MINNESOTA
COUNTY OF RAMSEY
CITY OF GEM LAKE
I, the undersigned, being the duly qualified and acting Clerk of the City of Gem Lake, Minnesota,
DO HEREBY CERTIFY, that I have carefully compared the attached and foregoing Extract of Minutes of
the Regular Meeting of the City Council of said City held on the 16th day of October, 2007, with the original
on file in my office and that the same is a full, true and complete transcript therefrom insofar as the same
relates to a Resolution directing certification of Delinquent Sewer Charges.
WITNESS my hand as such Clerk and the City Clerk's seal this 16th day of October, 2007.
bvkla�---
CITY CLERK
CITY OF GEM LAKE, MINNESOTA
NO. 07-14
EXTRACT OF MINUTES OF A MEETING OF THE CITY
COUNCIL OF THE CITY OF GEM LAKE, MINNESOTA
HELD ON OCTOBER 16TH, 2007
Pursuant to due call and notice thereof, the Regular Meeting of the City Council of the City of Gem
Lake, Minnesota, was duly held in said City on October 16, 2007, at 7:00 O'clock p.m.
The following members were present: Councilors; Emeott, Watson and Schilling; and the
following members were absent: Artig-Swomley and Rasmussen.
Councilor Schilling introduced the following Resolution and moved its adoption:
RESOLUTION CERTIFYING DELINQUENT SEWER CHARGES
(AUDITOR NO. 37080001) TO COUNTY AUDITOR BE IT RESOLVED BY THE
CITY COUNCIL OF GEM LAKE, MINNESOTA:
1. That pursuant to Section 4.13.2, of Ordinance No. 64E, the Clerk, is hereby authorized
and directed to certify to the Auditor of Ramsey County, Minnesota, the delinquent sewer charges on the
following described parcels of real estate in the Town of White Bear:
PROPERTY ID NO. AMOUNT
27-30-22-42-0004 732.00
27-30-22-43-0016 422.00
27-30-22-43-0017 569.00
$ 1,723.00
The motion of the adoption of the foregoing Resolution was duly seconded by Councilor Watson,
and upon vote being taken thereon, the following voted in favor thereof: Councilors; Emeott, Watson and
Schilling, the following voted against the same: None.
Whereupon said Resolution was declared duly passed and adopted.
STATE OF MINNESOTA
COUNTY OF RAMSEY
CITY OF GEM LAKE
I, the undersigned, being the duly qualified and acting Clerk of the City of Gem Lake, Minnesota,
DO HEREBY CERTIFY, that I have carefully compared the attached and foregoing Extract of Minutes of
the Regular Meeting of the City Council of said City held on the 16th day of October, 2007, with the original
on file in my office and that the same is a full, true and complete transcript therefrom insofar as the same
relates to a Resolution directing certification of Delinquent Sewer Charges.
WITNESS my hand as such Clerk and the City Clerk's seal this 16th day of October, 2007.
CITY
CLERK
CITY OF GEM LAKE, MINNESOTA
NO. 07-14
EXTRACT OF MINUTES OF A MEETING OF THE CITY
COUNCIL OF THE CITY OF GEM LAKE, MINNESOTA
HELD ON OCTOBER 16TH, 2007
Pursuant to due call and notice thereof, the Regular Meeting of the City Council of the City of Gem
Lake, Minnesota, was duly held in said City on October 16, 2007, at 7:00 O'clock p.m.
The following members were present: Councilors; Emeott, Watson and Schilling; and the
following members were absent: Artig-Swomley and Rasmussen.
Councilor Schilling introduced the following Resolution and moved its adoption:
RESOLUTION CERTIFYING DELINQUENT SEWER CHARGES
(AUDITOR NO. 37080001) TO COUNTY AUDITOR BE IT RESOLVED BY THE
CITY COUNCIL OF GEM LAKE, MINNESOTA:
1. That pursuant to Section 4.13.2, of Ordinance No. 64E, the Clerk, is hereby authorized
and directed to certify to the Auditor of Ramsey County, Minnesota, the delinquent sewer charges on the
following described parcels of real estate in the Town of White Bear:
PROPERTY ID NO. AMOUNT
27-30-22-42-0004 732.00
27-30-22-43-0016 422.00
27-30-22-43-0017 569.00
$ 1,723.00
The motion of the adoption of the foregoing Resolution was duly seconded by Councilor Watson,
and upon vote being taken thereon, the following voted in favor thereof: Councilors; Emeott, Watson and
Schilling, the following voted against the same: None.
Whereupon said Resolution was declared duly passed and adopted.
STATE OF MINNESOTA }
}
COUNTY OF RAMSEY }
CITY OF GEM LAKE
I, the undersigned, being the duly qualified and acting Clerk of the City of Gem Lake, Minnesota,
DO HEREBY CERTIFY, that I have carefully compared the attached and foregoing Extract of Minutes of
the Regular Meeting of the City Council of said City held on the 16th day of October, 2007, with the original
on file in my office and that the same is a full, true and complete transcript therefrom insofar as the same
relates to a Resolution directing certification of Delinquent Sewer Charges.
WITNESS my hand as such Clerk and the ap*
CiityClerk's seal this 16th day of October, 2007.
-
CITY CLERK
CITY OF GEM LAKE, MINNESOTA
CITY OF GEM LAKE, MN
4707 Hwy 61 # 253
White Bear Lake, MN 55110-3227
E-mail CitvZgemlakeNIN.ora
Telephone 651-747-2790
FAX
Attn: Bernie
T.A. Schifsky & Sons Inc
Attached find the signed proposal that you provided for road shoulder and catch basin
repair work in the City of Gem Lake. This work was approved at the City Council
meeting last night.
Please do this as soon as possible.
Send your bill to the address shown on the letterhead above.
Paul Emeott
Mayor — City of Gem Lake
CITY OF GEM LAKE, MN
Paul Emeott -MAYOR
3960 Schuneman Road
Gem Lake, MN 55110
e-nmil j emeottiticonicastmet
Home Phone 651- 429-5040 Home FAX 651- 429-8049
Cell Phone 651- 993-2717
Look for us on the World Wide Web at gemlakemn.org P'n-j f✓ d �_L
7;: Cly
T. A . SCHIFSKY 6 SONS, INC.
2370 E. Highway 36 0 North St. Paul, Minnesota 55109-2996
Bituminous Driveways • Street Surfacing
Hot Mix a Gravel • Crushed Rock
651-777-1313 'Tennis Courts 651-777-1314
PROPOSAL SUBMITTED TO: Phone Date ld _16.07
Name . — e A U/ 670-771- Job Address 4:� a-7e- (o5�/'J Z4 tr'
Address 3 96-0 Jc,4e-c &gin An/
We hereby submit specifications and estimates for: -5X (Ildc / /A�/!� 41" 141137e `i�fRN .1�d JC4VAIcrPAAJ .id-,
A<:;, " C-1AS--F. S 42/,-)AV6-1 A �a A, Jl ou /d-P/ts /a-r O��'1'c21%ed �y �u / L�;16;r oAl
— A N /�c� f/r oM �/w�y �r �% T6
//ci 1-- 1
Lz- A/`X/ 17
0 lawy �� /4�t�I7-.1-;dR 6M�Yl
�r h c r/.t�r�/L!/1 r✓ /rGl //40M LAL-aP-Y1ir /'V 91) IU-rI�i{ /6 �%%'� C/Lac �(O. ( C�A1T_S/o/P 1
C ATc N 13ASIN oAl -5 C cTr-WrA,AN XV �a 07r('a Rd
is � CA j c FI /3�15/lv ��RF'vtn�7
.X-cu T ac 6)ASN ours . .
-Au1deRiN4 ).3 1-7G. b6
IrN /ZAs/N
Bid by:_,
. We-pr6j5b-se tb furnish labor and materials complete with
the above specifications for:
DOWN PAYMENT
' BALANCE DUE IN FULL UPON COMPLETION
1% per month charge on past due accounts.
• CONTRACTOR'S GUARANTEE
• We guarantee all material used in this contract to be
as specified above and the entire job to be done in a neat,
• workmanlike manner. Any variations from plan or altera-
tions requiring extra labor or material will be performed
only upon written order and billed in addition to the sum
covered by this contract.
ACCEPTANCE OF PROPOSAL
Signed
. Date
This bid is good for 30 days.
CITY OF GEM LAKE, MN
4707 Hwy 61 # 253
White Bear Lake, MN 55110-3227
E-mail Cih acrttlakell.or�
Telephone 651-747-2790
Resolution 2007-15
Change of City Treasurer on City Bank Accounts
WHEREAS, Jessie Hart replaced the former City Treasurer, Tom Kelly on September 17,
2007,
and
WHEREAS, the City Treasurer is a signer of checks and other official bank documents
NOW THEREFORE, be it resolved that the Mayor and Council members that:
Premier Bank — It is requested that Jessie Hart be authorized to represent the City of
Gem Lake and update the signature cards by having Tom Kelly's name deleted and hers
added to the authorization to sign checks and make transfers for investment purposes.
The remaining signatures would remain the same; however it may be necessary for all
signors to resign because of the change.
Wells Fargo Brokerage Services, LLC — It is requested that Jessie Hart be authorized to
represent the City of Gem Lake and update the Certificate of Authority to remove Tom
Kelly's name and add hers and authorize the Mayor to sign said Certificate of Authority.
Motion made by Chuck Watson
Seconded Hutch Schilling
All City Council present voted AYE
Adopted by Council on Date October 16, 2007
I
Mayor
Look for us on the World Wide Web at gemlakemn.org
MEMORANDUM
Date: October 15, 2007
To: City Council
From: Jessie Hart
Re: 3rd Quarter Financial Report.
The year is three-quarters over already. Through the 3rd quarter of the year the General
Fund revenues are above anticipated levels, however so are expenditures. Revenues
are also above 2006 revenues and expenditures are below 2006 expenditures. Below
are the General Fund's 3rd quarter revenue and expenditures;
2006 2007 2007 % Received
3d Qtr Budget 3rd Qtr Spent
Revenues $231,699 $335,605 $258,059 77%
Expenditures $429,230 $335,605 $282,068 84%
2007 COMPARISON OF REVENUES TO EXPENSES
W0.000 T.............................................................................. ... .......... ....................... ............
$350.000 I.....................................................................................................................................
$300,000 f..............
- -1
OCT NOV DEC
For the year the City has received 77% of their revenue through the third quarter. The
revenue sources that are above their budget amounts are the liquor and tobacco
licenses, cable TV franchise fees and interest earnings. The City has already collected
$2,000 more in interest earnings than it budgeted in the general fund. So far the City
has collected interest earning of $3,429 compared to $3,604 in all of 2006. Permits are
over budget but this is due to the fact that permit revenues were not budgeted because
they were paid out to the inspector. Under the State Auditor's financial program you
record all the revenues in revenue accounts and any expenses are to be spent from
expenditure accounts, In addition the agreement with the Township is for the City to
retain permit fees and to pay an hourly rate for inspector services. A final reason is the
City collected $41,254 from Ramsey County and the City of Vadnais Heights for the
balance of the construction project on County Road E and Highway 61. Below is the
breakdown of third quarter revenues:
Property Taxes
Licenses & Permits
Intergovernmental
Charges for Services
Fines
Miscellaneous
Total Revenues
S400.000
S350.000
M.000
S250.000
5200,000
$150,000
5100.00D
550.000
2007
2007
%
_ Budget
3`a Qtr
Received
$311,197
$181,946
59%
10,300
14,657
142%
6,108
5,481
90%
0
7,705
771 %
3,000
1,965
66%
5,000
46,305
926%
$335,605
$258,059
77%
2007 REVENUES: BUDGETED COMPARED TO ACTUAL
$D its;
JAN 1 JAN 31 FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
I�X�UI OVVVC �I
Expenditures for the year
are below budget as
shown below:
2007
2007
%
Budget
3rd Qtr
Spent
General Government
$172,725
$1251263
73%
Public Safety
89,540
79,391
89%
Public Works
73.340
77,414
106%
Total Expenditures
$335,605
$282,068
84%
20mEXPENDITURES: BUDGETED COMPARED mACTUAL
----' -----------..
If expenditures were spent evenly the year the City should have spent 75%
of its budget. There are many activities that appear to be over budget, but again it is due
to the way the budget was prepared based on past financial records compared to the
way things are being recorded now. The bottom line is the City has spent 84% of its
2007 budget which included $57,055 spent for engineering cost related to the Highway
61/County Road E project, which was not budgeted.
Revenues for 2007 are above 2006 revenues at this time which is due to the $100,000
debt levy first half settlement, which the City did not have last year and the recording of
permit revenues.
p5D»0D
�
S40D.000/� -----
�
v360.00
�
�
$300.000
|
p200m00
m50.oDO
mDOODD
~ ----_.
JAm` wmm 1
At the same time expenditures are below expenditures at the same time last year. This
is due to less being spent for City services provided by the Township now and not
having to transfer special assessments from the General Fund to the Debt Funds,
$550.000
5500,000
$450,000
$400000
S350,000
S300,000
S250,000
S200.000
S150.000
S100,000
S50.000
50
YEARLY EXPENDITURE COMPARISION
N R MAY JUN JUL AUG. SEP OCT NOV DEC
Overall, it appears the City's expenditures will finish the year below or near budgeted
amounts. While revenues will be above budgeted revenues and the City will be able to
repay some of loan the General Fund received from the Sewer Fund last year
The Parks and Playgrounds Fund had no activity during the third quarter.
The City's debt funds (2004 Bonds and 2006 Bonds) collected their first half special
assessment payments in the amount of $62,253. The expenditures during the third
quarter included the second half debt payments that were due August I". The second
half payment included principal of $24,933 and interest of $15,012 for a total payment of
$39,945. Total principal and interest payments for the year amounted to $80,534 for
both debt issues.
During 2007 the City operated two construction funds, The first one is the street
improvement fund, which was financed by the issuance of the 2006 improvement bonds
and now that the construction is completed the cash balance was transferred to that debt
service fund The other fund is the City Nall Construction fund and was financed through
the 2007 Improvement Bonds. On ,June 26`h the majority of the bond proceeds in A-1/P-
1 grade commercial paper maturing in August, September, and October at various
discount rates in anticipation of contractor payments. Pay requests from the contractor
have been somewhat lower then the initial draw schedule was anticipated so the funds
are rolled each time. The September maturity was put directly into a government money
market fund at Wells Fargo since it was earning a higher rate of interest for 30 days than
commercial paper was. The reinvestment of these bond funds is monitored on a
monthly basis to ensure funds are available to pay the contractor and related expenses
and that idle funds are earning the highest interest possible. Construction expenditures
as of the end of the third quarter are $372,405, most of which have been for the
construction and architects fees. There is a request for payment from the contractor for
approximately $132,000 which will be paid in October
The City's Sewer Fund 3`d quarter financial information is as follows:
% Received
Budget 3`d Qtr Spent
Sewer Fund:
Revenues $54,578 $41.884 76%
Expenses $37,508 $46,543 124%
Revenues for the third quarter are at anticipated levels having billed for the third quarter
sewer service at the end of September and will be collected during October. Expenses
are higher than anticipated, with the major expense was the $23,800 paid for televising
the City's sewer lines, which is a one time expense that was not budgeted for and
engineering costs higher than anticipated. I would anticipate the Sewer Fund's
expenses to finish the year in excess of the budgeted amounts; however, it appears the
revenues may come in a bit higher than budgeted which should offset the increased
expenses.
Finally, the City had $772,992 invested as of September 30, 2007. The investments
were comprised of $422,086 in CD's and commercial paper and $350,906 in
government money market funds at Wells Fargo. The last page is a listing of all the
City's investments The investment schedule includes where the funds came from, the
type of investment, interest rate, and the value of each investment. While the schedule
shows five CD's the City really only has three CD's, The CD listed from the 2004 Debt
Service Fund, 2006 Debt Service Fund and General Fund is one CD, but the accounting
system tracks it as three separate CD's because of the funding sources.
City of Gem Lake Cash Balance Statement 10/1212007
As of 10/12/2007
Fiscal Year:2007
Beginning
Total
Total
Ending
Name of Fund
Balance
Receipts
Disbursements
Balance
General Fund
$101,141 12
$283,446.56
$308,661 43
$75,926 25
Parks and Playgrounds
$0 00
$34,363 41
$34,363.41
$0 00
2004 Debt Service Fund
$129,982,81
$42,794.45
$100,642.34
$72,134.92
2006 Debt Service Fund
$58,239 07
$67,572 27
$49,891 19
$75,920 15
2007 Capital Impr Bonds
$0 00
$23,479 30
$0 00
$23,479.30
Street Improvement
$41,760.62
$719,39
$42,480.01
$0 00
City Hall Construction
$0.00
$1,049,178 11
$1,113,911 21
($64,733 10)
'Sewer Enterprise Fund
$32,284 47
$135,619 82
$140,725.27
$27,179 02
Total
$363,408.09
$1,637,173.31
$1,790,674.86
$209,906.54
Page 1
City of Gem Lake Interim Financial Report by Object Code (YTD) 10/12/2007
As of 09/30/2007
General Fund
Budget
Actual
Variance
Receipts:
Current Property Taxes
$311.197 00
$178,099 10
($133,097 90)
$462 50
Delinquent Propert Taxes
$0 00
$0 00
$462 50
$3,384.04
$3,384 04
Fiscal Disparity Taxes
On -Sale Liquor Licenses
$4,000.00
$5,100.00
$1,100 00
Off -Sale Liquor Licenses
$0 00
$100 00
$0 00
$100 00
($700.00)
Non -Intoxicating Liquor Licens
$700 00
$0.00
$639.69
$639 69
Other Permits
Tobacco License
$500 00
$700 00
$200 00
$0 00
Charitable Gambling License
$100 00
$0 00
$100 00
$450 00
$450 00
Contractor Licenses
$0 00
$3,330 55
$3,330 55
Building Permits
$0 00
$400 00
$400 00
Plumbing Permits
$0.00
$356.00
$356 00
Mechanical Permits
$0.00
$695.50
$695.50
Electrical Permit
Fire Marshall Inspection
$5,000 00
$1,130 00
($3,870 00)
Septic Inspection Fee
$0 00
$0 00
$951.00
$119.57
$951 00
$119 57
State Permit Charge
$0 00
$105 00
$105 00
Administration Fee
$0 00
$480 00
$480 00
Dog Licenses
Local Government and Aids
$2,808.00
$1,404.00
($1,404.00)
$31.00
Score Recycling Grant
$800 00
$2,500 00
$831.00
$3,245 95
$745.95
Cable TV Franchise Fees
$0 00
$1,025 32
$1,025 32
Plan Review
Sale of Supplies
$0 00
$19 00
$19 00
Engineering Charges
$0.00
$0.00
$41,253.87
$6,660.68
$41,253 87
$6,660 68
Charges for Legal Fees
$3,000.00
$1,96474
($1,035.26)
Fines
Interest Earnings
$1,500 00
$3,000.00
$3,428 52
$1,623 00
$1,928 52
($1,377 00)
Charitable Gambling Contributi
$500 00
$0 00
($500.00)
Insurance Policy Dividends
Total Revenues
$336,605.00
$258,059.03
($77,545.97)
Other Financing Sources:
$25,387 53
Sale of Investments
$0 00
Transfers from other Funds
Disbursements:
City Council
Wages and Salaries
$4,946 00
$3,914 56
$1,031 44
Employer Paid Insurance
$2,17200
$64612
$200 00
$1,52588
$365 00
Liability Ins - Employees
$565 00
$0 00
$200 00
($200.00)
Administration
Conference Registrations
$2,500 00
$265.00
$2,235.00
Meeting Preparation
$0.00
$1,100 00
($1,100 00)
Clerk
Wages and Salaries
$8,5 87.00
$2,285 60
$6,301,40
Employer Paid Insurance
$0 00
$125 00
40
$ $0
$0 QO
0)
125
$12500
Workers Compensation
Office Supplies
$3,500 00
$1,668 67
$1,831 33
Professional Services
$20,000 00
$0 00
$5,012 20
$3,066 00
$14,987 80
($3,066 00)
Administration
$400 00
$174 20
$225 80
Mileage
Page 1
City of Gem Lake Interim Financial Report by Object Code (YTD)
10/12/2007
Budget
Actual
Variance
Recording Secretary
$0.00
$0 00
$1,050 00
$1,779 81
($1,050 00)
($1,779 81)
Office Equip & Furnishing
Elections
Miscellaneous
$250 00
$153.41
$96 59
Financial Administration
Auditing Services
$4,200 00
$695.00
$3,505.0
Financial Services
$0 00
$14,685 00
($14,685 00)
Accounting
Auditing Services
$0.00
$4,300 00
($4,300 00)
Legal Services
Prosecution
$2,500 00
$4,258 50
($1,758.50)
Legal
$8,000 00
$20,973 81
($12,973 81)
Legal - Annexation
$30,000 00
$20,020.98
$9,979 02
Other General Government
Office Supplies
$4,000 00
$113 75
$3,886 25
Miscellaneous
$50 00
$50.00
$0 00
Public Relations
$5,000 00
$0.00
$5,000 00
Marketing & Advertising
$6,000 00
$0.00
$6,000 00
Legal Notice Publication
$2,500 00
$3,222 36
($722 36)
Newsletter
$0 00
$5,083 07
($5,083 07)
General Liability Ins
$2,000 00
$1,435 00
$565,00
Property Insurance
$500.00
$80 00
$420 00
Vehicle Insurance
$250.00
$70 00
$180 00
Recycling Collection
$4,200.00
$3,005 10
$1,194.90
VLAWMO
$9,000 00
$6,519 00
$2,481.00
LMC
$500 00
$0.00
$500.00
RCLLG
$150 00
$611 00
($461 00)
Subscriptions
$25 00
$0 00
$25.00
Planning and Zoning
Professional Services
$1,000.00
$D 00
$1,000 00
Miscellaneous
$200 00
$208 39
($8 39)
Building Inspections
$400 00
$0 00
$400 00
Zoning Administration
$1,000 00
$1,435 50
($435.50)
Building Secretary
$480 00
$0 00
$480 00
NPDES Training
$250 00
$0 00
$250 00
NPDES Education
$250 00
$0 00
$250 00
NPDES Administration
$1,500,00
$1,377.00
$123.00
Code Enforcement
$1,000 00
$0.00
$1,000 00
Comp Plan Update
$40,000,00
$14,869.94
$25,130 06
Dues & Subscriptions
$225.00
$0 00
$225 00
Town Hall Building
Internet Connection
$500 00
$112 95
$387,05
Telephone
$2,000.00
$12429
$1,87571
Web Site
$2,000.00
$457 50
$1,542 50
Police
Regular Law Enforcement
$65,676.00
$48,414 86
$17,14
Special Law Enforcement
$74 00
$0.00
$74 QO
$7
Dispatch Costs
$2,880 00
$1,670 21
$1,209 79
Administration
$2,880 00
$589.30
$2,290 70
Miscellaneous
$500 00
$85 50
$414 50
Fire
Administration
$940 00
$0 00
$940 00
Miscellaneous
$60.00
$0 0D
$60.00
Fire Service
$11,873.00
$9,382 50
$2,490 50
Fire Marshall Service
$4,057 00
$2,845.53
$1,211 47
Animal Control
Aniamal Removal
$400 00
$300 00
$'100 00
Animal Enforcement
$200 00
$0 00
$200 00
Building Inspection
Building Inspections
$0 00
$15,6'15 73
($15,615 73)
Page 2
City of Gem Lake Interim Financial Report by Object Code (YTD)
10/12/2007
Budget
Actual
Variance
Building Secretary
$0 00
$487 50
($487 50)
Road Maintenance
$0.00
$355 20
($355,20)
Gravel
Professional Services
$0 00
$45,000-00
$5,000 00
$1,408 68
($5,000 00)
$43,591 32
Engineering
Administration
Admin
Adminianeous
$3,840 00
$0 00
$3,840.00
MiscelStreet
$2,500 00
$1,000 00
$0 00
$672 80
$2,500 00
$327 20
Lights
Street Lights -Contractual
Repai$0.00
$3,000 00
$0 00
$3,000 00
($478 00)
Street Repairs
$0 00
$478.00
$42.19
($42.19)
Dues & Subscriptions
Ice and Snow Removal
$1,500.00
$2,592.00
($1,092.00)
Salt Sand
Sales Tax
$100.00
$168.50
($68 50)
Repair/Maint-Contractual
$13,400 00
$7,810 00
$5,590 00
Construction
Engineering
$0 DO
$57,054 59
($57,054 59)
MISCELLANEOUS
Gambling Distributions
$3,000 00
$1,832 00
$1,168.00
Total Disbursements
$335,606.00
$282,068.20
$53,636.80
Other Financing Uses:
$26,593.23
Purchase of Investments
$D 00
$000
Transfers to other Funds
Beginning Gash Balance
$101,141.12
Cash Balance as of 09130/2007
$75,926.25
Page 3
City of Gem Lake Interim Financial Report by Object Code (YTD) 10/12/2007
As of 09/30/2007
Parks and Playgrounds
Receipts:
Interest Earnings
Total Revenues
Other Financing Sources:
Sale of Investments
Transfers from other Funds
Disbursements;
Total Disbursements
Other Financing Uses:
Purchase of Investments
Transfers to other Funds
Beginning Cash Balance
Cash Balance as of 09/30/2007
Budget
$0 00
$0.00
$0.00
Page 1
Actual
$1, 573.89
$1,673.89
$32,789.52
$0.00
$0.00
$34,363 41
$0 00
$0.00
$0.00
Variance
$1,573 89
$1,573.89
$0.00
City of Gem Lake Interim Financial Report by Object Code (YTD)
10/12/2007
As of 09/30/2007
2004 Debt Service Fund
Budget
Actual
Variance
Receipts:
Current Special Assessments
$78,262 00
$40,671.38
($37,590.62)
Penalties & Interest
$0 00
$9 63
$9 63
Interest Earnings
$0 00
$2,113.44
$2,113 44
Total Revenues
$78,262.00
$42,794.45
($35,467.55)
Other Financing Sources:
Sale of Investments
$0 00
Transfers from other Funds
$0 00
Disbursements:
DEBT SERVICE
Principal
$50,327 00
$50,327 00
$0 00
Interest
$20,315 00
$20,315 34
($0 34)
Total Disbursements
$70,642.00
$70,642.34
($0.34)
Other Financing Uses:
Purchase of Investments
$30,000 00
Transfers to other Funds
$0 00
Beginning Cash Balance
$129,982.81
Cash Balance as of 09/3012007
$72,134.92
Page 1
City of Gem Lake Interim Financial Report by Object Code (YTD) 10/12/2007
As of 09/30/2007
2006 Debt Service Fund
Receipts:
Current Special Assessments
Penalties & Interest
Interest Earnings
Total Revenues
Other Financing Sources:
Sale of Investments
Transfers from other Funds
Disbursements:
DEBT SERVICE
Interest
Total Disbursements
Other Financing Uses:
Purchase of Investments
Transfers to other Funds
Beginning Cash Balance
Cash Balance as of 09/30/2007
Budget
Actual
Variance
$31,000 00
$28,594.05
($2,405 95)
$0 00
$45.56
$46 56
$0 00
$1,452.65
$1,452 65
$31,000.00
$30,092.26
($907.74)
$0 00
$37,480 01
$98,910 00 $9,891 19 $89,018 81
$98,910.00 $9,891.19 $89,018.81
Page 1
$40,000 00
$0.00
$58,239.07
$76,920.15
City of Gem Lake Interim Financial Report by Object Code (YTD)
As of 09/3012007
2007 Capital Impr. Bonds
Receipts:
Current Property Taxes
Interest Earnings
Total Revenues
Other Financing Sources:
Sale of Investments
Transfers from other Funds
Disbursements:
Total Disbursements
Other Financing Uses:
Purchase of Investments
Transfers to other Funds
Beginning Cash Balance
Cash Balance as of 09/30/2007
Budget
$0 00
$0 00
$0.00
$0.00
Page 1
Actual
$23,400 00
$79.30
$23,479.30
$0,00
$0 00
$0.00
$0 00
$0 00
$0.00
$23,479.30
10/12/2007
Variance
$23,400 00
$79 30
$23,479.30
$0.00
City of Gem Lake interim Financial Report by Object Code (YTD)
As of 09/30/2007
Street Improvement
Receipts:
Interest Earnings
Total Revenues
Other Financing Sources:
Sale of Investments
Transfers from other Funds
Disbursements:
Total Disbursements
Other Financing Uses:
Purchase of Investments
Transfers to other Funds
Beginning Cash Balance
Cash Balance as of 09130/2007
Budget
$0 00
$0.00
$0.00
Page 1
Actual
$719 39
$719.39
$0 00
$0.00
$0.00
$0 00
$42,480 01
$41,760.62
$0.00
10/12/2007
Variance
$719 39
$719.39
$0.00
City of Gem Lake
As of 09/30/2007
City Hall Construction
Receipts:
Interest Earnings
Bond Proceeds
Total Revenues
Other Financing Sources:
Sale of Investments
Transfers from other Funds
Interim Financial Report by Object Code (YTD) 10/12/2007
Disbursements:
Construction
Engineering
Legal
Administration
Miscellaneous
Conference Registrations
Legal - Annexation
Meeting Preparation
Architect Fees
Legal Notice Publication
Construction
Interest
Fiscal Agents Fees
Total Disbursements
Other Financing Uses:
Purchase of Investments
Transfers to other Funds
Beginning Cash Balance
Cash Balance as of 09/30/2007
Budget
Actual
Variance
$000
$1,572 11
$1,572 11
$000
$850,000.00
$850.000 00
$0.00
$861,672.11
$851,572.11
$197,606 00
$000
$000
$1,313
50
($1,313.50)
$000
$7.286
00
($7,286.00)
$000
$1,521.00
($1,52100)
$000
$26,347.50
($26,347 50)
$0.00
$25
00
($25 00)
$000
$1,16841
($1,16841)
$000
$50
00
($50.00)
$000
$78,870
46
($78,870.46)
$000
$598
32
($598 32)
$000
$254,517,00
($254,517.00)
$000
$675
53
($675 53)
$000
$32
00
($32 00)
$0.00
$372,404.72
($372,404.72)
Page 1
$741.506.49
$000
$0.00
($64,733.10)
City of Gem Lake
As of 09130/2007
Sewer Enterprise Fund
interim Financial Report by Object Code (YTD) 10/12/2007
Receipts:
Local SAC
Metro SAC
Residential Sewer Revenues
Commecial Sewer Revenues
Sewer Late Charges
Interest Earnings
Total Revenues
Other Financing Sources:
Sale of Investments
Transfers from other Funds
Disbursements:
Sewer Fund
Office Supplies
Operating Supplies
Engineering
Legal
Administration
Miscellaneous
MCES Charges
Locates
Financial Services
Repair/Maint-Contractual
Sewer Inspections
Sewer Flushing
Total Disbursements
Other Financing Uses:
Purchase of Investments
Transfers to other Funds
Beginning Cash Balance
Budget
Actual
Variance
$1,950,00
$0 00
($1,950 00)
$4,650 00
$0.00
($4,650 00)
$8,256 00
$11,207.93
$2,951.93
$38,872.00
$24,586 22
($14,285 78)
$750 00
$0 00
($750 00)
$100 00
$6,090 29
$5,990 29
$54,576.00
$41,884.44
($12,693.56)
$88,735 38
$5,000.00
$0 00
$155 34
($155.34)
$2,500 00
$0.00
$2,500 00
$0 00
$7,941 10
($7,941 10)
$0.00
$175 00
($175.00)
$5,000 00
$200.85
$4,799 15
$100 00
$0 00
$100,00
$13,908.00
$10,431 00
$3,477 00
$1,000 00
$408 75
$591,25
$0 00
$3,341 25
($3,341 25)
$4,000 00
$0 00
$4,000 00
$3,000 00
$23,800 00
($20,800 00)
$8,000 00
$0.00
$8,000 00
$37,508.00
$46,453.29
($8,945.29)
$94, 271 98
$0 00
$32,284.47
Cash Balance as of 09/30/2007 $27,179.02
Page 1
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Comcast Webmail - Email Message Page 1 of 1
From: 'Bill Short" <Bill.Short@ci.white-bear-township.mn.us>
To: <pemeott@comcast.net>
CC: 'Bill Labore" <Bill.Labore@ci.white-bear-township.mn.us>, "Patti Walstad" <Patti.Walstad@ci.white-
bear-township.mn.us>
Subject: Snow/Salt Proposal
Date: Thursday, October 25, 2007 2:14:05 PM
Paul,
The proposal that Patti sent you did not indicate that the amounts shown are estimates that reflect a
significant amount of snow. Only the amount of time spent would be charged. Lighter snowfalls that take
less time would generate a lower charge.
Bill
http://mailcenter3.comcast.net/wmc/v/wm/472163D9000CD78C000031DD2215 555 8849... 10/25/2007
MEMORANDUM
TO:
BILL SHORT
FROM:
BILL LABORE
DATE:
OCTOBER 19, 2007
SUBJECT: SNOW REMOVAL AND ICE CONTROL ESTIMATES FOR THE
CITY OF GEM LAKE
I have driven the local roads in Gem Lake (Big and Little Fox roads, Tessier
Road, Haven Lane, Scheuneman Road, and Hoffman Road), and calculate the
cost to provide snowplowing and salt applications for the upcoming 2007/2008
seasons:
1. Preseason Prep: installing marker stakes to minimize
plow damage — 3 hours (1 operator and 1 pickup truck) $ 195.00
2. Plowing: 1 operator and a 5 yard dump
w/plow, wing, and sander — 3 hours (regular time $285.00,
after hours $352.50)
Ice Control (salt): $55.00 per ton x 3 ton = $165.00
Total: Normal Business Hours $ 450.00
(7:00 a.m.-3:30 p.m. M-F)
Evenings, Weekends,
Holidays $ 517.00
3. Extra Salt Applications, Scraping, Benching & Clean -up -
(As determined by White Bear Township Public Works
Staff)
During normal business hours - $ 95.00/
hour +
materials
4. Repair Plow Damage in Spring, if any:
1 operator and 1 ton dump $85.00 per hour plus the
cost of black dirt and grass seed, as directed by the
City of Gem Lake
BL/psw
cc:admin.file
b:gemplow
BOB FLETCHER
RAMSEY COUNTY SHERIFF
425 Grove St.
St. Paul, MN 55101-2418
Telephone: (651) 266-9333
Telefacsimile: (651) 266-9301
November 28, 2007
City of Gem Lake
Bill Short
City Administrator
1281 Hammond Road
White Bear Lake Township, MN 55110
Dear Mr. Short:
�PP�pt ECi A 3Fq�
�o -F
��'��NESp�y�pTE pc
7
Please be advised that tobacco compliance checks were conducted in your city on Wednesday,
2Is' 2007. All the tobacco vendors listed for your city passed the compliance checks performed
for this year.
Sincerely,
J
Sgt. Phil Chelstrom
Ramsey County Sheriff's Office
Patrol Division
1411 Paul Kirkwold Dr.
Arden Hills, MN 55112
ADULT DETENTION DIVISION (651) 266-9350 • CIVIL PROCESS (651) 266-9330 • PATROL DIVISION (651) 481-1317 • WARRANTS (651) 266-9320
O
Claims For Payment
CITY OF GEM LAKE
Period Ending: 10/16/2007
Sia natures Ammrovinq Claims I Date of Approval l
Paul Emeott, Mayor
Chuck Watson, Council
Hutch Schilling, Council
Gretchen Artig-Swomley, Council
Tom Rasmussen, Council
Jessie Hart, Treasurer
Fund Totals 1 1 $ Amount
General Fund
15,832.86
Parks & Playgrounds
0.00
2004 Debt Service Fund
0.00
2006 Debt Service Fund
0.00
Street Improvement Fund
0.00
City Hall Construction Fund
134,529.36
Sewer Fund
332.40
Total All Funds 150,694.62
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Telephone: ( 651 ) 426 - 6443
h 17*11,,usnii City
CITY OF GEM LAKE
Office of the City Clerk
1369 County Road "E" East
Gem Lake, MN 55110-5231
Email: gemlakeeity@aol.com
/nou/ciiiea/f �leyoi
DATE: 17 November 2005
FROM: Fritz Magnuson, City Clerk
TO: Scheuneman Road Residents
RE: Sewer Availability Charges (SAC) Waiver
Dear Resident,
IWI
Facsimile: ( 651 ) 426 - 6444
c1o,o6 C x/a Z `%inasuirti
As most of you know, the City Council adopted the assessment of the new road and the municipal sanitary sewer
system at their meeting on Wednesday, 16 November 2005. At that meeting, the Council indicated it would waive the
SAC charges for all who hooked up to the municipal sanitary sewer system in the first year. Also during that meeting,
several residents asked if the City Council would consider extending the time period for residents to take advantage of
this savings. Councilor Schilling made a motion that the waiver of both City and Metropolitan Council SAC charges be
waived for two (2) construction seasons until 15 November 2007. The motion was seconded by Councilor Bosak and
approved by a unanimous (5 Aye, 0 Nay, 0 Abstain) vote of the City Council.
By this action, both the City SAC charge and the Metro SAC charge will be waived for all residents who convert
their Individual Septic Treatment Systems to municipal sanitary sewer according to the standards established by the Gem
Lake inspectors. This action will save each resident who takes advantage of the offer $2,150 in 2005, $2,250 in 2006
and more in 2007 as Metro usually increases annually.
To qualify, you must make a permit application and complete all necessary work on or before 16 November 2007.
When your final inspection is filed by the City inspector, a SAC statement will be sent showing your charges paid. This
should be retained with your household records. We will also retain a copy in the City records.
If you have any questions regarding this matter, please don't hesitate to call.
Regards,
CITY OF GEM LAKE
3"
F. C. "Fritz" Magnuson
City Clerk
efile: PIP2004-OlWssessment\SACWaiver05III 8a.wpd
PURIVAN P_1_At\*NfNG&*
CITY OF GEM LAKE
CITY COUNCIL & MAYOR,
c/o Mr. Mayor Paul Emeott,
3960 Scheuneman Rd., Gem Lake, MN.
Dear Gem Lake City Council Members & Mayor Emeott:
We are pleased to deliver the final combined package of Land Use Plan, Example Site Plans and The design qual-
ity Guidelines authorized July 9,2007 for completion by October, 2007.
Attached is an invoice consistent with authorized items #2, #4 & #7. The fees for these items totaled $19,200,
were limited to $18,000 + up to $3000 in reimbursable expenses. (Actual time values expended and reimburs-
able expenses far exceed these amounts.)
The total invoice is for $21,000 less the $5000 retainer paid, for a total of $16,000.
In the course of our study and workshops, we've had requests to expand the planning study into Gem Lake areas
to the east of Hwy 61 and north of Co. Rd. E. Further, others have discussed the potential application of our ap-
proach, experience and guides to other sectors of the city This, to add important plan and policy data/input to the
preparation of the Comp. Plan update now in process.
It remains our hope that we can find acceptance with the Council to enable the extension of our Guideline work
we've done to date, into a consistent application to other areas, and to contemporary zoning ordinance language.
We are very appreciative of the confidence you placed in us.
Respectfully,
Marc Pu n
Principal, Put an Plan ing and Design
Registered Landscape Architect,
American Society of Landscape Architects,
Urban Land Institute,
National Association of Home Builders,
Sensible Land Use Coalition (Board Member)
Congress for the New Urbanism
CITY of GEM LAKE
PITMAN INVOICE
MANNING• LANDSCAPE ARCHITECTURE • LAND PLANNING • RESIDENTIAL DESIGN • GRAPHIC DESIGN • ARCHITECTURAL ILLUSTRATION
& DESIGN 502 Second St., Ste. 301 Invoice #: 00004745
ADD Hudson, WI 54016 Invoice Period:
Date: 10/31/07
Bill To: Paul Emeott, Mayor Page: 1
City of Gem Lake g
SUMMARY:
4707 Hwy 61 #253
White Bear Lake, MN 55110 Contracted Items 2, 4 & 7
DATE
UNITS
I DESCRIPTION
AMOUNT
CONTRACT ITEM 2: DESIGN QUALITY GUIDELINES (DQG) MANUAL.
Fee: Hourly up to $5000
7/18/07
0.5
PRINCIPAL: Phone Call with Paul E. regarding Gem Lake.
$77.50
8/ 1 / 07
1.5
PRINCIPAL: Gem Lake information distillation
$232.50
8/1/07
2.5
PRINCIPAL: Call Don Wiski - Vadnais Hts Planner, Jerry Urban, City Admin, getting data together today, meet
$387.50
today. Continue research that will be applicable to DQ Guides (and later Sketch Plan)
8/4/07
2
PRINCIPAL: Work on Gem Lake guidelines; findings for content of manual.
$310.00
8/4/07
0.5
PRINCIPAL: Gem Lake Guideline outline and programming.
$77.50
8/5/07
2
PRINCIPAL: Gem Lake criteria for guidelines.
$310.00
8/5/07
2.5
PRINCIPAL: Gem Lake programming; email to rest of team for content guidance for p.m. workshop.
$387.50
8/6/07
3
TECH IL• Discuss with TJ plan of action for creation on DQG for Gem Lake. Create document and begin to gather
$225.00
images and copy according to list created by MP in an Email.
8/6/07
2.75
TECH II: Continue to collect image, for very rough draft, that relate to City Guideline, images and ideas that have
$206.25
worked in the past for other city projects we have done. Ex. Lake Elmo Old Village and Hudson Downtown
Visioning. Print (1) 25pg for MP
8/6/07
2.25
PRINCIPAL: Gem Lake programming
$348.75
8/ 11 /07
1
PRINCIPAL: Photograph commercial usees for Gem Lake.
$155.00
8/ 12/07
4
PRINCIPAL: Upload photographs and video of Pabst Farm and Lombardi Mall. Facility has great arclutecture and
$620.00
colors - standard "mixed use" plans. Photograph new Quick Trip.
8/28/07
1.75
PRINCIPAL: Develop Gem Lake guidelines.
$271.25
9/5/07
2
SR. DESIGN ASSOC.: Review and compile drafts of guidelines.
$13.75
9/6/07
9.5
SR. DESIGN ASSOC.: Write and edit components of "Building Types and Site Provisions" section of Design Guides.
$1,377.50
9/ 7/ 07
3.5
SR. DESIGN ASSOC.: Create massing types in graphic form for use in Building Types Section of Design Guides.
$500.00
CONTRACT ITEM 2: DESIGN QUALITY GUIDELINES subtotal:
$5,500.00
NOTE: Time value expended on the project reached the contracted hourly limit of $5500 on 9/6/7.
CONTRACT ITEM 4: SKETCH PLAN; APPLICATION OF GUIDELINES TO SELECTED SITES
7/13/07
0.5
PRINCIPAL: Review base data for Gem Lake.
$77.50
7/ 19/ 07
0.33
DESIGN PROFESSIONAL: Recieve Gem lake Base Data. Copy files onto server.
$34.65
7/30/07
1
DESIGN PROFESSIONAL: Print 3-36x48 plans on bond.
$105.00
7/31/07
1.25
PRINCIPAL: Distill base data and sketch plan ideas.
$193.75
7/31/07
3.25
TECH II: Scan images of concepts designed by other firm. Collaborate with RM to scale each on to 30 and 100 scale.
$243.75
Place each into Indesign doc to be printed later. Overlay Transparent on 30 scale, of Scheme A and B.
7/31/07
0.5
DESIGN PROFESSIONAL: Print a 1-100 of the overall sites on 36x48.
$52.50
7/31/07
0.75
DESIGN PROFESSIONAL: Find traffic info from the DOT website. Save pdf as a tiff.
$78.75
7/31/07
2.33
DESIGN PROFESSIONAL: Discuss the Base data with MP. Talk about the previous site plans done. Work with KV in
$244.65
scanning and scaling the previous site plans so they can be used as overlays. Scale the DOT image in the CAD file also.
8/ 1 /07
0.5
PRINCIPAL: Drive to Gem Lake and Vadnais Hts. for information gathering meetings and site walks.
$38.75
8/ 1 /07
3.25
PRINCIPAL: Gem Lake Master Planning; data gathering, research, site visit, meeting with Don Wiski, take site walks
$503.75
and photos of existing conditions.
8/ 1 /07
0.5
PRINCIPAL: Travel back from photo and site data gathering.
$38.75
8/2/07
5.5
PRINCIPAL: Gem Lake master planning all 5 sites.
$852.50
8/2/07
1
PRINCIPAL: Concept Site Plan overlays
$155.00
8/2/07
1.92
DESIGN PROFESSIONAL: Plot a 36x48 of the Gem Lake site plan.
$201.60
8/3/07
1.25
PRINCIPAL: Hoffman Corners planning
$193.75
8/3/07
1
PRINCIPAL: Gem Lake prep for Hoffman Corners,
$155.00
8/3/07
1.25
PRINCIPAL: Master site planning;
$193.75
8/3/07
3.25
DESIGN PROFESSIONAL: Scale the Concept Plans. Save as pdfs for KV to use. Scale the sewer and water main
$341.25
plans. Scan the Aerial 2003 image.
8/3/07
2.5
DESIGN PROFESSIONAL: Scan in the Sanitary Sewer and Water Main images recieved from SEH. Discuss with MP
$262.50
what site plans need to be scanned and scaled.
8/6/07
5.75
PRINCIPAL: Prepare sketch plans for Gem Lake
$891.25
8/6/07
9.5
SR. DESIGN ASSOC.: Refine site plans for Hanson Properties, Park parcel and Hoffman Corners.
$1,377.50
Payment Due Date 11/30/07
invoice buororai
Applied Credits
Balance Due
COMMUNITIES. N EIGH B O R H•o O D S, BUILDINGS, PARKS & SPACES:
STRATEGIES, PLANNING, DESIGN, CRITIQUES, IDENTITIES, AMENITIES, MARKETING FACILITIES/TOOLS
METRO OFFICE: SUITE 301 TULGREN SQUARE, 502 SECOND STREET, HUDSON., WI "- (715) 381-8291 • FAx (715) 381-6829
STUDIO: 724 RIVERSIDE DRIVE, HUDSON, WI • E-MAIL: INFO@ PUTMANPLANNINGANDDESIGN.COM • WEBSITE: www.PUTMANPLANNINGANDDESIGN.COM
F.--
CITY of GEM LAKE
'PUTMAN INVOICE
PLANKING • LANDSCAPE ARCHITECTURE • LAND PLANNING • RESIDENTIAL DESIGN • GRAPHIC DESIGN ARCI IITECTURAL ILLUSTRATION
& DESIGN-_ __ 502 Second St., Ste. 301 Invoice #: 00004745
4 Hudson, WI54016 Invoice Period:
Date: 10/31/07
Bill To: Paul Emeott, Mayor Page: 2
City of Gem Lake SUMMARY:
4707 Hwy 61 #253 Contracted Items 2, 4 & 7
White Bear Lake, MN 55110
DATE
UNITS
DESCRIPTION
AMOUNT
8/6/07
2.67
DESIGN PROFESSIONAL: Review the Water and Sewer data with MP. Adjust layout and and print a 40x54 on bond
$264.10
of the data. Scale the aerial image will all property data on it and print on a 40x54.
CONTRACT ITEM 4: SKETCH PLAN; APPLICATION OF GUIDELINES subtotal:
$6,500.00
NOTE: Time value expended on the project reached the contracted hourly limit of $6500 on 8/6/7.
CONTRACT ITEM 7: CITY COUNCIL WORKSHOPS & OPENHOUSE
Preparation Fee: Hourly up to $3600 (up to $900/Meeting)
Meeting Fee: Hourly up to $3600 (4 Meetings x up to $900/Meeting)
6/21/07
2
PRINCIPAL: Gem Lake Site Visit
$310.00
7/5/07
0.75
Phone Call with Patrick Kelly / Paul E re: Gem Lake base data and information.
$116.25
7/9/07
2.08
PRINCIPAL: Prep for Gem Lake Workshop. Review base data, Drive, Set up.
$323.00
7/9/07
1.5
PRINCIPAL: Attend, facilitate Gem Lake city meeting. Return. (48 mi rt.)
$232.50
8/ 1 / 07
3.25
TECH II: Replace 100 scale image of full site plan so more southern border is showing. Scan GL alternative concept
$243.75
land planning from Westwood and the Hartford, for overlay flaps. Print zoning ordinance from online (108 pgs)bind.
8/ 1 / 07
0.67
DESIGN PROFESSIONAL: Resize the site southeast of Tousley Ford and the overall site to fit on a 4Ox54. Print 1 40x54
$70.35
on bond.
8/ 1 /07
2.5
DESIGN PROFESSIONAL: Discuss additional overlays with MP and KV. Scale the overlays in AutoCAD and save as
$262.50
pdfs. Print a 40x54 on bond.
8/2/07
4.75
TECH II: Mount (7) (42x60) boards of enlarged 1"=30' and 1=100, Sp for MP meeting. Arrange pies taken by MP on
$356.25
4Ox56 paper, semi gloss print & mount. Print 2 pages adapt streetscape ...
8/2/07
0.5
PRINCIPAL: Drive to White Bear Townsh p Town Hall for working meeting.
$38.75
8/2/07
4.5
PRINCIPAL: Meeting with Mayor, Gretchen, Bill Short re: masterplans for Gem Lake; discuss roundabout on E, Ford
$697.50
dealer/best use, trasitions.
8/2/07
0.5
PRINCIPAL: Return trip from workshop/meeting.
$38.75
8/3/07
2.25
TECH II: Scan concept sketch drawn form MP bumbwad, (hanson property and north of tousley city park concept)
$168.75
shown at workshop yesterday. Create (3) 1=30 site plan with overlay. Print (40x56 bond).
8/6/07
2
PRINCIPAL: Prepartion of Site Plans for evening workshop.
$310.00
8/6/07
1
SR. DESIGN ASSOC.: Illustrate and render refined site plans for Hanson Properties, Park parcel and Hoffman
$145.00
Comers for City Workshop.
8/6/07
1.5
TECH II: Mount (3) boards with prints from Fri (8.3.07), of MP concept (bumbwad) Sketches. Also, mount (3) flaps
$112.50
onto Hanson properties and Southeast corner with revised concept drawn by MP & RT.
8/6/07
1.67
DESIGN PROFESSIONAL: Mount two 40x60 boads. Get easels and other things ready for the meeting.
$175.35
8/6/07
5
PRINCIPAL: Workshop 3; Introduce the discussion of what is conventional planning vs new TND princiiples, follow
$775.00
agenda of meeting and respond to observations on each of the study areas.
8/6/07
4.58
DESIGN PROFESSIONAL: Attend the Gem Lake Workshop meeting.
$480.90
8/17/07
0.5
TECH II: Scan RT drawings for duplicates to be placed on overall site plan as flaps.
$37.50
10/1/07
1.25
PRINCIPAL/DESIGNER: Prepare Keynote presentation from 4 Sections of DQG Manual. Revise pg. 7, re -save, add 3
$150.00
site plans, get presentation running on MP hard drive and firelite.
1011107
10.5
SR. DESIGN ASSOC.: Prepare and print draft guideline for meeting.
$1,522.50
10/1/07
1.5
DESIGN PROFESSINOAL: Trim and mount a 40x60 sheet on a 40x60 foam core. Assist RT in binding and coiling the
$157.50
DQC books.
10/1/07
3.5
SR. DESIGN ASSOC.: Drive to Gem Lake, participate in meeting and return to Stillwater.
$507.50
10/1/07
4
PRINCIPAL: Drive, set up and present workshop 4, return
$620.00
Preparation, Workshops, Meetings Subtotal
$7,852,10
10/31/07
Contract was to hold meeting preparation and meetings to $6000 total
($1,852.10
Actual time vaule spent $7,852.10 less $6000 = $1,852.10 Loss adjustment
REIMBURSABLE EXPENSES NOT TO EXCEED $3000
10/31/07
Reimbursabale expenses from 7/6/7 through 10/31/7 available per request
$3,000.00
Retainer payment applied
($5,000.00
invoice DUDwlal 1)10,000.UV
Applied Credits $0.00
Payment Due Date 11/30/07 Balance Due $16,000.00
C O M M U N I T I E S, N E I G H B O R M ?0 O D S, BUILDINGS, PARKS & S P A C E ,S': ~ ••
STRATEGIES, PLANNING, DESIGN, CRITIQUES, IDENTITIES, AMENITIES, MARKETING FACILITIES/TOOLS •
METRO OFFICE: SUITE 301 TULGREN SQUARE, 502 SECOND STREET, HUDSON, WI • (715) 381-8291 • FAx (715) 381-6829
STUDIO: 724 RIVERSIDE DRIVE, HUDSON, WI • E-MAIL: INFO@PUTMANPLANNINGANDDESIGN.COM • WEBSITE: WWW.PUTMANPLANNINGANODESIGN.COM