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HomeMy WebLinkAbout2015 10-20 CC PACKETCity of-deni Lake,..MN City. Council Meeting Oct6ber 20th, 2015 Call To Order Of City Council Meeting — By Mayor Uzpen at 7 —P.M. Call of Roll Uzpen Artig Swbmlby Lindner. Kuny Bomk Others in Aftendance: Sign-up Sheet Approval of City Council Minutes and Agenda City -Council Agenda. for this meeting (accept Agenda) Minutes*.of the*City Council Meeting for September i5th Committee Reports None Old Business • Newsletter ideas rnblielfearing None. New Business • Resolution 2015 --16 Delinquent Sewer Bills • Rosolution 201..5 47 0plinquent Septic Bills • Resolution 2015 —J-8 Delinquent Fire Inspection Bills. • Resolution 201.5 —19 Scoire Grant • Resolution 2015 —.20 Approve and accept construction .bids • Resolution 20.15 :21 Snow Plowing Contract 4. Resolution 2015-22 Order.Preparation.and Assessment • Resolution 2011--23 Order. Assessment Hearing i James-Jdhannirigr 38.00 Scliedneman Road, update- plan for action for sanitarysewer hookup ShawnfPehrson, 414Q Otier.Lake Road, update -action plan septic.sysiem • Tony Scornavacco, 7 Dattiels. Farm road, update -deer hunting on his propgrty • Update on the Water Confract'With White Bear Lake. •: Cl&ims far October:20.15 • Monthly Financial. Reports. • Develdpment discussion - Next.steps • Presentations from the public, five minutes maximum presentation • Open Items for the Council Members -to bring up. Future Council Meetings •. Next Workshop Meeting.--�November.0, 7:00 P.M. • Next City Council .Meeting, November 20,7:00 p.m. Adjournment The. meeting adjQ.grned at City of Gem Lake City Council Meeting,.— Tuesday, October. 20,075 Meeting Minutes Mayor Uipen called the meeting to order at 7.00 p.m. Councilmembe.rs Artig-Swomley, Bosak,.and. Lindner were present. Councilmember Kuny was excused. Others in attendance: City Engineer, Justin Gese; .C.ity Attorney Patrick Kelly, residents/members of the community; Shawn Pehrson, James Johanning, Emma Staff and Corinne`Watson. October 20, 2015, Agenda A motion was made. by Councilmember Jim Lindner, seconded by.Councilmember Artig-Sw.ornley to accept the agenda. Motion passed: Minutes -Co uncilmembe.r Artig-Swomley made a motion, seconded by Co un.ci I me m be r Bosak to approve the minutes for the September 15, 201:5, City Council meeting; motion passed. Old Business {Newsletter ideas — status of water project, information on the assessment hearing, possible new resident, :article on false alarms too be charged effective 1/1/2016 per ordinance #48 , a.11 rental properties will be required to obtain a license and inspection 1J1/2016 per ordinance #83 —.to be written by Gloria Tessier. Public Hearing None New Business Resolution 2015-16 — Delinquent Sewer bills —A motion was made by CounciImember Artig-Swo m ley, seconded by Councilmember Bosak to approve% Resolution 2015-16. Motion passed. Resolution 2015-17 — Delinquent _Septic bills -- A.motion was. made by CoundIrnern ber Artig-Swomley, seconded by Councilmernber Lindner, to approve Resolution 2016-17. Motion passed. Resolution 2015-18 — Delinquent Fire Inspection bills — A motion was made by Councilmem.ber Bosalc, seconded by Councilmember Artig-Swomley to approve Resolution 2016-18: Motion passed. Resolution 2015-19 —Score Grant —A motion was. made.. by Cou0cilmember Lindner; seconded by Councilmember Bosak to approve Resolution 2016-19. Voice vote taken- 4-0. Motion passed. Resolution.2015-20 Approve and. Accept Construction Bids. .Bid was awarded to Dave Perkins Contracting, Inc, lowest responsible bidder. A motion was made by Councilrnernber Artig-Swomley to approve. Resolution 2015721, seconded by Councilmember Bosak. Motion passed.. City of Gem Lake City Council meeting minutes, Tuesday, October 20, 201.5 Page.1. Resolution 2015-21.—.Snow.Plowing-Contract. Contract is the same as last yea r..A motion was made by Councilmember Lindner, seconded by Councilmember Bosak to approve Resolution 20.15-21. Motion passed.. Resolution 2015-22 — Order Preparation and Assessment, Wording was added to the.Resolution. #2. Assessment. shall be payable in equal annual installments extending aver a period of 10 years, the first of the installments to.. be payable o.n..or before.. the first Monday in January, 2016, and shall bear interest at the rate of 2.75 percent per annum from the date of the adoption of the assessment resolution. Note— no bond, will self -fund. A motion was made by Councilmember Lindner, seconded. by Cou.ncilmember Artig-Swomleyto pass Resolution 2015-22. Motion passed, Resolution 2015-23 - Order Assessment Hearin. Wording was added to the. Resolution. #3. The owner of any property so assessed may, at any time prior to the certification of the assessment to the county auditor, pay the whole of the assessment. on such property, with interest accrued. to the:date of payment, to the City of Gem Lake, except. that no interest shall be charged if the entire. assessment is paid within.30 days from the adoption of the assessment. An owner may at any time thereafter, pay to the City of Gem_Lake. the entire amount of the assessment remaining unpaid, with interest accrued to D.ecember.31 of the year in which such payment is made. Such payment must be made. before November 15 or interest will be. charged through December 31 of the. succeeding year. A motion was made by Councilmember Lindner, seconded by CounciImember Bosak to pass Resolution 2015=23. Motion passed. James Johanning, 3380 Scheuneman Road update - plan for action for:sanitary sewer hookup. Mr. Johanning. briefed.the City Council on the status of disclosure on his purchase agreement in regard to sanitary sewer hookup: The. matter is set to be heard on November 9tn in Court. Mr. Johanning was invited back to the November 17,.City Council meeting to update the Council. Shawn Pehrson, 4140 Otter Lake Road, update_action plan for septic.sy_stem. At the July 2.1, 20.15, City Council meeting M.r..Pehrson was invited to. u.pd.ate the council .on his. plan of action on his septic system at 4140 Otter Lake Road. At that time the. Council asked Mr. Pehrson to petition his neighbors on Otter Lake Road as to whether or riot they would like sanitary sewer available for their properties. Mr. Pehrson was not able to garner enough signatures for sanitary sewer. A brief discussion took place, Council asked S. E. H: to do a proposal as to the costs for a. preliminary feasi.b1l.ity study to have: sanitary sewer go up Scheuneman.Road, address the private road and ending. -at the intersection of Goose Lake and Otter Lake Road. Dennis Holman, 4160 Otter Lake Road, clarified that -if sanitary sewer does become availabie he:wouId hook up from Otter Lake: Road anal not from .the private road behind his home. Tonv Scornavacco, 7 Daniels Farm Road, unclate.—deer huntink on his Property. Mr. Scornavacco was. not able to attend to report. U Pdate on Water Contract with White. Bear Lake. A Memorandum of Understanding is in process. Ci[y of Gem Lake City Counc: �ee`.r,L; r� . u:cs; IJes::aV, Cc`ok— 21315 r Claims for October, 2015. A motion was made. by CcunciImember Lindner, seconded by Counciimember Artig-Swornley to approve. the claims for October, 2015. Motion passed: Development Discussion — next steps Kevin Watson, City Administrator, City -of Vadnais Heights is currently out of the .office on a: paternity leave. When Mr. Watson gets back he. will contact Mayor Uzpen. A question was posed about the comp plan and the density Revel, if this aligns with the cornp.plan: Additional items from the City Council. None Next meeting - Tuesday, November 17'1b;j 7:00 p.m. Adiournment Being there no further business, foilowing.a .motion by Couhcilmefnberl-lndeier, seconded by Councilmember Bosak, Mayor Uzpen adjoumed:the meetinkat8:25 p.m. Respecdfuliy submitted; Gloria Tessier City of Gem Lake City Council meeting minutes, Tuesday, October.20, 2015 Page 3 NO..2015-17 EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL OF THE CITY OF GEM LAKE, MINNESOTA HELD ON OCTOBER 20; 2015 Pursuant to due call and notice thereof, the Regular Meeting of the City.Counoil of the City of Gem Lake, Minnesota, was -duly held in said City on October 20, 2015, at 7:00 O'clock p.m. The following members were present. RESOLUTION CERTIFYING DELINQUENT SEPTIC INSPECTION CHARGES (AUDITOR: NO. 37150003) TO COUNTY -AU DITOR BE IT RESOLVED BY THE CITY C.OUNCIL.OF GEM LAKE, MINNESOTA: 1. That pursuant to Section 7.4.1, of Ordinance No. 67B, the Clerk, is hereby authorized and directed to certify to the Auditor of Ramsey County, Minnesota; the delinquent septic charges on the following described. parcels .of real estate in the Town.of Whlte Bear: PROPERTY ID NO. AMOUNT 22.30.22.43.0002 70.00. 22.30.22.4.3.0029 60..00 22.30.22.43,0034 70:.00 22.30.22.44.0022 70.00 22.30,22,44.0023 70.00 .22.30.22.44.0026 70.00 27.30.22.22.0012 70.00 Total Delinquent Septic $ 480.00 The motion of the adoption of the foregoing Resolution was Introduced by council. member and seconded by council member , and upon vote being taken the resolution Whereupon said Resolution was declared duly passed and adopted. STATE OF MINNESOTA COUNTY OF RAMSEY CITY OF GEM LAKE I, the undersigned, being the duly qualified and acting Clerk of the City of Gem Lake, Minnesota,. DO HEREBY.CERTIFY, that 1.have carefully compared the attached and foregoing Extract of Minutes of the Regular Meeting .of the City Council of said. City held on the 20th day of October, 2015, with the original on file in my office and that. the same is a full, true and complete transcript therefrom insofaras the same relates to a Resolution directing certification of Delinquent Septic. Charges. WITNESS.my hand as. such Clerk and the City Clerk's seal this 20th day of October; 2015. William Short, City. Clerk. City of Gem. Lake, Minnesota �.. �y. NO..2015=18. EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL OF THE:CITY OF GEM LAKE, MINNESOTA HELD ON OCTOBER 20, 2015 Pursuant to due call and notice thereof, the Regular Meeting of the City Council of the City cf`Gem Lake, Minnesota, was duly held in said City on October 20, 2015, at 7:00 O'clock p.m. The following members were present: RESOLUTION.CERTIFYI NG DELINQUENT FIRE INSPECTION CHARGES (AUDITOR N0.:37150002) TO COUNTY AUDITOR BE IT RES.0LVED BY THE CITY COUNCIL OF GEM LAKE, MINNESOTA: 1. That. pursuant to Section 5..3,1., of Ordinance No.. 77, the Clerk, is hereby authorized and directed to certify to the :Auditor of. Ramsey County, Minnesota, the delinquent fire inspections on the following described. parcels of real estate in the City of Gem Lame: PROPERTY 10 NO. AMOUNT 27,30.22,12.0007 97.00 84,30.22.12.0016 97.00 $ 194.00 The.motion of the adoption of the.foregoing Resolution was introduced by council member and seconded by council member .and upon vote being. taken the resolution. Whereupon said Resolution was:declared duly passed and adopted. STATE OF MINNESOTA COUNTY OF RAMSEY CITY OF GEM LAKE 1, the undersigned, being the duly qualified and:acting Clerk of the City.of Gem Lake, Minnesota, ❑O HEREBY CERTIFY, that I have carefully compared the attached and. foregoing Extract of Minutes of the Regular Meeting of the City Council of said City held on the.20th day of October, 2015; with the original on file in. my office and. that the same is a full, true and complete transcript therefrom insofar as the same relates to a Resolution directing certification of Delinquent Fire Inspection Charges. Attest: WITNESS my hand as such Clerk. and the City Clerk's seal this 20th day of October, 2015. William Short, City Clerk City of Gem Lake, Minnesota I Resolution 2015-19 October 20, 2015 A resolution approving the-2016 SCORE Grant from Ramsey County WHEREAS, The City of Gem Lake currently operates a Municipal Curbside Recycling Program for all single*troyresidences within the City;.and WHEREAS, the City Council realizes -that in creased.pulblic awareness, education and'participation in this program Isiri the best interestsrof all.citizens arid-wNhes to -expand the current program within the administrative guidelines established for eUrrent City staff; and WHEREAS, the Ramsey County Public Health Department, Solid Waste Division, isprbi iding.a grant of $1;005.00 to the City of Gem Lake.forthe year 2016; WHEREAS, The City of Gem Lake has completed the grant a.pplication.which provides a breakdown of how the City -of Gem Lake will. allocate their.grant monies; - NOW, THEREFORE, BE 1T RESOLVED, that the City Council of Gem Lake hereby accepts the.grant monies provided .by SCORE funds and will administer the monies as provided by in the 2016 SCORE Funding Grant Application. The motion for the adoption of the foregoing Resolution was offered by Councilor xxx and was supported by:Co.uncil.or xxx and was declared adopted based upon the following vote: NAME UZPEN BOSAK LINDNER KUNY ARTIG- SWOMLEY Attest I, WILLIAM F. SHORT; the duly qualified City Clerk for the City of Gem Lake, County of Ramsey, State of Minnesota, do hereby certify that thefoeegoing Resolution is a true and. accurate representation of action taken by the City Council of the City of Gem Lake -on the date first written. October 20, 2015 William F. Short, Citv Clerk I CITY OF GEM LAKE RAMSEY COUNTY, MINNESOTA RESOLUTION NUMBER 2015 -20 .A RESOLUTION FOR ACCEPTING BIDS WHEREAS, pursuant to an advertisement for bids for the Water Main Extension Improvement Project, the extension of a municipal. water main along County Road E between Hoffman Road East in White Bear Lake and Scheuneman Road in Gem Lake by the City of Gem Lake, bids were. received, opened, and tabulated according to the law; and the following bids were received complying with the advertisement: Contractor Total Bid 1 Dave Perkins Contracting, Inc: $387,838.00 2 Peterson Companies. $380,90.1.10 '* 3 LaTour Construction .$4.64,762.75 4 Park Construction Co. $469,461.50 5 Minger Construction .Co., Inc. $471,621..35 6 Northdale Construction Co. Inc. $489,226.03 7 Kuechle.Undergound Inc. $593,784.30 8 Lametti & Sons, Inc. $629,700.00 Engineer's Estimate $361,785.75 ** Denotes corrected fgaore AND WHEREAS, it appears that Dave Perkins Contracting of Nowthen, Minnesota is the lowest responsible bidder, NOW THEREFORE, BE IT RESOLVED BY THE. CITY COUNCIL OF GEM LAKE, MINNESOTA. 1. The mayor and clerk are hereby authorized and directed to enter into the attached contract with Dave. Perkins Contracting of Nowthen, Minnesota in the name of the City of Gem Lake for the Water Main Extension Improvements Project. According to the plans and specifications: therefor approved by the City Council and on file ih the office of the city clerk. 2. The city clerk is. hereby authorized and directed to return forthwith. to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. ADOPTED by the City Council this ATTEST: William Short City Administrator/Clerk M day of , 2015. CITY OF GEM LAKE Robert Uzpen, Mayor I City, of Gem. Lake,, MN Resolution No. 2015 — 21. .O.ctober20, 26015 A RESOLUTION APPOINTING INDIVIDUALS AND FIRMS TO PERFORM THE FUNCTIONS NECESSARY FOR SUPPORTING. THE � GOVERNING BODY OF THE CITY -017-GEM LAKE; RA . MSEY COUNTY, MINNESOTA. VAjEF,EAS, the -company identified liaS%agreed to serve -in the appointed position identified for the period October, 2015 through September., 201.6. Snow Plowing T. A. Schifsky & Sons, Inn The foregoing Resolution was offered by Council Member xxxx and was seconded by. Council Member xxxxxx and. was declared adopted upon the following vote: )cc *oteg in favor and X. Kagpin t. ATTEST I, .William. Short., the duly qualified qity'Clerk of ft. City 0 Gem Lake,..Qb1aW-of Ramsey, State of Minnesota, do. hereby certify that the -foregoing resolution is: a true and. accurate representation. of action taken by the City CouncR the 6 e Cityf Gem Lake bti the date first written. William Short, Cit T-Clerk Pate CITY OF GEM LAKE RAMSEY COUNTY, MINNESOTA RESOLUTION NUMBER 2015 - 22 A RESOLUTION FOR RESOLUTION DECLARING COST TO BE ASSESSED, AND ORDERING PREPARATION OF PROPOSED. ASSESSMENT WHEREAS, a contract has been let (estimated costs have. been calculated) for the Water Main Extension Improvement Project, the improvement a municipal. water main along County Road E between Hoffman Road East in White Bear Lake and Scheuneman Road in Gem Lake I y the City of Gem Lake and the contract (bid) price (estimated cost) for such improvement is $387,838.00, and the expenses incurred or to be incurred in the making of such improvement. amount to $122,162 so that the total cost of the improvement will be $5107000. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF GEM LAKE, MINNESOTA. The portion of the cost of such improvement to be paid by the city is hereby declared to be $0 and the portion of the cost to b,e assessed against benefited property owners is declared to be $510,000. 2. Assessments shall be payable in equal annual installments extending over a period of years, the first of the installments to be payable on or before the first Monday in January, Lyear , and shall bear interest at the rate of percent per annum from the date of the adoption of the assessment resolution. 3. The city clerk, with the assistance of the city engineer (consulting engineer), shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot,.piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he/she shall file: a copy of such proposed. assessment in his/her office for public inspection. 4. The cleric. shall upon the completion of such proposed assessment, notify the council. thereof. ADOPTED by the City Council this day of , 20,15. ATTEST: A CITY OF GEM LAKE Robert Uzpen, Mayor William Short, City Administrator/Clerk based on 429.031, subd. 1 League of Minnesota Cities CITY OF GEM LAKE RAMSEY COUNTY,. MINNESOTA. RESOLUTION NUMBER 201.5 - 23 A RESOLUTION FOR RESOLUTION. FOR HEARING ON PROPOSED ASSESSMENT WHEREAS by a resolution passed by the council.on October20, 2015, the. city clerk was directed to prepare a proposed assessment of the cost of a municipal water main along County Road E between Hoffman Road East.in White Bear Lake and Scheuneman Road in Gem Lake by the City of Gem Lake, and WHEREAS; the clerk has notified the council that such proposed assessment. has been completed and filed in his/her office for pubiic inspection, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF GEM LAKE, MINNESOTA: 1: A hearing shall be held at. 7:00 p.m. on November 17 2015 in the city hall located at 4200 Otter Lake Road, St. Paul, MN 55110 to pass upon such proposed assessment. All persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2, The city.clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published. once in the official newspaper at €east.tw.o weeks prior to the hearing, and he/she shall state in the notice the total cost of the improvement. He/She shall also cause mailed notice to be given to the owner of each parcel .described in. the assessment roll not less than two weeks prior to the hearing. 3. The owner of any .property soassessed may, at .any time .prior to certification of the assessment to the county auditor, pay the whole of the assessment on. such property, with interest accrued to the .date of payment,: to the , except that no interest small be charged if the entire assessment is paid within 30 days from the adoption of the assessment. An owner may at any time thereafter, .pay to the the entire amount of the assessment remaining urtpaid, with interest accrued to.December 31 of the year in which such payment is made. Such payment. must be made before November 15 or interest will be charged through December 31 of the succeeding year. ADOPTED by the. City Council this CITY OF GEM LAKE 9M Robert Uzpen, Mayor ATTEST: i 419.631, subd. I William Short City Administrator/Clerk day of , 2015. based on League of Minnesota Cities I 10/16116 at 11:09:21:70 City of Gem Lake Check Register - Prepaid Checks For the Period From Oct 20, 2015 to Oct 31, 2015 Filter C.rileHa indudes: Repoit cdar Is by Check Number. Check #. bate Payee Amount 9594 10/20/15 City of Roseville. 63,50 .0595 10/20/15 City of White Bear -Lake 1,248.25 9596 1.0/20115 Corporate Mechanical 276.25 9597 10/20/15 Coverall of the Twin Cities 175,00 9598 10/20115 FedEx Office 640.48 9590 1012011.5 GECK, DUEA & OLSON 270.00 9600 10/20/15 GLORIA TESSfER 19.60 960.1 10/20/15 Kelly & Lemmons, PA 2,012.13 9602 10120115 Kristin Smith 50.00 9603 10/20/15 Metropolitan Council 61683.30 9604 10120/15 Minnesota State Treasurer 29.04 9605 10/20115 Gopher State One. Call 21,75 0600 10120//5 Press Publications 451.35 • . 9607 .10120115 CenturyLink 4.68 fi_ i 9608 10/20115 Ramsey County 0,431.46 9600 10120115. SEH 10,340.56 9610 10/20/16 T.A. 5chifsky & Sons, Inc. 59,885.00 9611 10/20/15 Waste Management of WI -MIS 712.05 9612 10/20/15 White Bear Township 2,235.39 9613 10/20/15 VOID 9614 10/20/16 Xcel Energy 462.74 Total 94`,91.2.93 Page: 1 r m Cr A. -i 1�- d R 0 M o N co U'7 [�] gal 2 m O? W 4'� N• V IH O h tnD O : W N CQ CD • ea �. 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C 12 SL W 3 U D. D. V a7•QV1 UUV 0CZ U [70003Q aco< 1. r— rn tl- �Da00�7 in to 007 C] 0 ca C].o G Q r..^C3CD0 QOR T-N IT g Oj a 0 0 r rrr r G G Ya-r^ r cc a r r MEMORANDUM Date: October 12,.2015 To: Mayor and City Council From: Tom Kelly, Treasurer Re: Third Quarter 2015 Financial Report With the third quarter safely- behind us already. The. City's revenues are #or the most part above expectations and expend'€tares are where they should be at this point in time or a little below; The key to the City's finances are that even though we are 75°/o. through the year, revenues and expenditures don't flow evenly though the year. All debt payments have been made so. debt service expenditures are 100% spent, but snow plowing/sanding expenditures have not yet started for the end of the year so general fund is under budget. Below is a chart comparing; budget to actual revenue and expenditures for the years 2014 and 2015. Revenues 2014 .2014. % 2015 2015 % Budget Actual Received Budget Actual Received General Fund 232, 016.00 171,922.25 74.1045 251, 932:00 191, 240.35. 7191% Special Revenue Fds. 515:00. 454.87 88.32%. 615.00 286.12 46.52% Debt Service Funds 110,227.00 $5,541.26 50:39% 94,081.00 46,3.56..71. 49.27% Capital Project Funds 181832.00 8,973.85 47.65% 2,205.00 810.68 36.77°% Enterprise Funds 48,555.00 45,540.94... 93.79% 49,943.00 58,454.13 117.04% Total 410,145.00 2VZ 433.07 68.06% 398,776.00 297,147.99 74.52% Expenditures 2014 :20.14 % 2015 2015 Budget Actual Spent _ Budget Actual Spent General Fund 316,133.00 ,248,215.18 78,52% 331,932.00 226 247.24 68.16% Special Revenue Fds. 0.00 0.00 0.00% 0:00 0.00 0,00% Debt Service Funds 48,505.00 .4.8,505.00. 100.00%.. 47,905.:00 78,932.50 164.77% Capital Project Funds 819W 00 66,22.0.56 744,05% 70,500.00 75,431.56 107,00% Enterprise: Funds 54;738.0.0 .23,899:37 43:66% 59,481.00 25,342.09 42,61% Total 428,276.00 386,W.11 90.3296 509;818,00 405,953.39 79:63% ltshould be noted that the budget amounts. are for the fiscal year and the actual is year to date actual revenues collected of funds spent. The rest of the report will detail the revenues and expenditures of each of five fund types. GENEARL FUND For the third quarter, revenues are still above budget projections and expenditures are slightly below budget, which is show in future charts. However the chart on the following page shows how revenues are just slightly below expenditures levels for the first three quarters of the:year which is due to the second half property tax payment not being received until December. Also one can see how the City depends on reserves (cash balances) until that tax payments are received: C•onva•rts- ion of Revenues, Expen•ditu:re:s, &Cash Balances 2.W,000.00. 1 scwoo.00 100,00©.00 S. 000.00 a�Q�NA a�J --tRevenue3 -•--Ei penditures —Cash fialance For the year the City has received 75.91%0 of the budgeted revenue through the first third of the year, which is above last year at this time when the City had collected 74.10%. Building permit revenue is down from $16,762.75 in 2014 to.$6,452.15 in 2015. This decrease also affects plan check fees, which are down from $8,947.58 in:2014 compared to $2,904.36•in 2015. The other revenue decline in 201514•that the City has not yet received its share. of cable TV franchise fees. At this time in 2014.the 'City.had received its franchise fees in the amount of $5,635:63. There is.good news however, the City has received .its administration fee for the.conduit debt Issued for Presbyterian Homes in the amount of:$42,26B:00 and the City received $4,469.00 in local government aid (LGA) which was not anticipated and received its first half property tax settlemant•in,duly in the amount of $100.119.94 which is 48% of levied property taxes. The chart below compares. budget to actual revenues for the last two years. For -this chart the monthly revenues are 3/41 of the total revenue budget with the. exception of property taxes which are included in the July and December budget numbers'ohly. Reve.nue. Connpari$iQh 3r�;Qtx}:Ui+ zcaxlacx.(x} SSt%OtksfK►• $ , , , 0. s r. y M 1014 Stsdgo •..201 4 Aetual � 7U1 S f3usi�+rt 9110PSiutu J Similar to the first two quarters, actual expenditures for the third quarter remain below the 2015 budget and below the-2014 actual amounts as.shown:in the table below,.which show actual expenditures compared —to 3141h of budget arnouht-and-the charts below.which is monthly budget to actual amounts: 2014. 2014 %' 2015 2015 % Budget Actual Spent Budget Actual Spent General Government 121,868.25 114,654.95 94.08/ 121,249.25 118,965.39 '97.95% PubftSafety. 83,319.00 96,837.31 116.2295 96,587.25 90,424.08 93.62% Public Works: 31,912.53 36,722.92 115.07% 31,012.50 16,957.78 54.68% Total 237,099.78 248,215.1E 104.6945 248,949.00 226,247.24 90.89% Expenditure Comparision 350.000-00 300;000.00 200,000.00 100,OOJ.00 t l g{ Fy 3 J i 1' alj. Jr 600 �``i i\ n` • .� \ i. J\ti `�y� C4 ,fit apt �(.,C h 0 � Q a'2014.Budget e 2014 Actual a 2015 Budget la 2015 Actual if expenditures. were spent evenly throughoufitheyear the. City should have spent 75% of Its budget No activity is over 751% spent of their budgets. after the 31d quarter. Public works, which is only 55% spent as snow. pEloWing .is only.41% spent and street engineering has not been spent. The good news 1s that all departments are under their budgets through the lliird gUarter and as you can see from the chart on the following page all. departments. except general.government. are below actual expenditure1ar last year at this time as well. Expenditures by Department 140,0LID.00 120,OW.00 71 60,000:00, y ..1 40,030.G0 20,000.00 ' 0.00 General GuvemsT7err, PU1:11C S.1(e''; Public tvwkS s 2014 Budget •a 2014AOual- 0 7015 Budget 02015 Actual Overall the.Gen$ral Fund appears to be in good shape through the first three quarters of the year. If revenues.and expenditures -follow previous year collections and expenditure patters, revenues should finish the year above budget amounts while expenditures finish below budgeted amounts. Both which seem likely at this point in time. SPECIAL REVENUE FUNDS The Pity's only Special Revenue Fund is -the Parks and Playgrounds Fund, which has had only Irite�rest earnings through the 3rd quartor.pf the year. DEBT SERVICE FUNDS -All scheduled debt. payments totaling $78,932.50*Wdre paid. Fund#ng**coines:frorn proper Aaxes and special assessments, whrph the. City received in duly with the first half 2015 property tax settlement.in the.amount of $45,935.71, The City will recelve the second halfsettlement In December. CAPITAL PROJECT FUNDS Again only interest earning have been received.on.the revenue side. The expenditures are engineering, legal, and other expenditores-for tho.:water extension project into the business district. Through September these expenditures1otal $75,431.56. ENTERPRISE FUNDS The City's only Enterprise Fund- is the Sewer Enterprise Fund. Revenues are fustabove last year-tave.. Dues and are just over 117°/0 of budgeted revenues. Revenues totaled $58,454.13 for the year compared to $45,546.84 last year. Expenses for the year are also just above last year's expenses and are just under 43%.of-budgeted expenditures. Keeping in mind that the expense. budget.forthe Sewer Enterprise Fund includes:depreciation which is not recorded until year -laud. The -main expense is the.M.C.E.S. chargesforsanitary sewer treatment; The City has a budget of $21,156.00 for these charges and have paid 94.95% or $20*090.15 for this fine Item. Overall. the Sanitary sewer fund should finish the year with revenues above budget and expenses close to .budgeted amounts. If thishappens the Sewer Enterprise Fund will operated ate gain of about $6,000.00. CASH AND INVESTMENTS Finally, the City had $868,585.21 invested as of September 30YThis compares. to $814,745.61 invested last year at this time. The increase in investments is due to the City paying off the City's N04 and 2006 improvement bonds in 2014, but still col lecting.special assessments for the projects funded by the bonds. The investments had an average interest rate of 1.060/0 compared to 1.59% last year. Interest rates remain low with 2.90% interest rate on .a CD as its Highest rate of return. The chart.below shows the City's invested funds for the last two years. Invested ]., 2 W'Dw.(.0 r b DD,��CYJ.flU - l�oti,cl�YJ.nU 4W,oy.):o0 zUi 206,I)Q0.60. 02015 0.00 2014 4y ,pit i pit ,qCc The other factor and equally important as funds invested is the City's cash in the bank. These are the funds. the City uses to pay its bills each month. Since the City receives the majority of its money in July and. December from tax settlements, it's not unusual far the City to have a large amount of cash available in those rnonths with the funds being drawn dawn in the proceeding months. Depending on expenditures and. other revenues collect the City may draw on its investments to help meet its cash needs. The chart on the following page demonstrates the cash flow for the City. Cash Balances 300,000:00 250,000.00 200,000;00 lso'.000.00 100,000.00 59,00a.vo 0.00 elk jo 3s; CF oaf r� O CONCLUSION •--201S —...2oia The City has had abetter than normal first three•gr�arters of the year financially. Through the third quarter it appears revenues should finish- the year abovebudgeted amounts for most revenue sources, while expenditures may end negr or slightly below budgeted amounts. The City has sufficient cash and Investments to meet its obligatl6ns unfit the City receives its second half tax settlement in December, however investment. earnings•remains low: So it would appear the City is in good financial shape for 2015..