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HomeMy WebLinkAbout2008 02-04 CC WORKSHOPCITY OF GEM LAKE Cite Hall --- 4200 Otter bake Road 7'elephone — 65.1-747-2790- Mailirag address 4707 llwy 61 # 7.5,3 White Bear Lake, '1 N 55110-3227 City Council Workshop Ageizda FebruaU 4, 2008 The only items that will be worked ora at tonights City Council workshop will be to introduce and discuss the following proposed Ordinances for the City of Gem lake. 1) Proposed Ordinance No. 83 An Ordinance creating the Gem Lake City housing Code ?) Proposed Ordinance No. 84 Business Licensing Prevision and Procedures 3) Proposed Ordinance No. 85 An Ordinance for the purposes of Regulating Hoare Businesses and other Home. Occupations 4) Proposed Ordinance No. 86 An Ordinance defining nuisances, prohibiting their Creation or maintenance and providing for abatement and penalties for violation thereof, -5) Proposed Ordinance No, 91 An Ordinance formalizing City procedures and establishing boards and cons nlissiOrls CITY OF GEM LAKE 4707 Ilwy tit #253 — - Wlaite Bear Lake, MN 55110-3227 ,%'aul �ineail, ..ffa�ax Minutes of Gem Lake City Council Meeting 19 February 2008 The regular mcetin. orthe City Council of the City of Gern Lake was called to order by Mayor Eirneott on 1`tresday, hebruury 1 t), 2008 at ?:OS pm in the Gen) Lake C."ily Hall meeting roorn. Mayor EnReott, Criuncil0rs Rasmussen, Artig-Swomley, and Watson were present. Also present was City Attorney ".Cre.vor Oliver. Other members of the public Nvcre also in ,attendance per the sign in sheet sc�r�t. arrrtmcl the morn. APPROVAL 01 AGENDA AND i1riEETINC: Ib1iNt1TES Minutes of City Council rneeting; of ,january 2008: Minutes frOln the January 2008 City Council meeting were reviewed by Cotmcil member.. Motion by Arrig-Swornley, Second by Rasmussen to approve the January 2008 Gtrn Lake City Council meeting minutes with correction was uminurously approved by voice vote. Cot7-ection to make is under Old Btsiness — City MS4 report. "No report- Councilor- Rasraatrssera Watson is not in attendance:' City Council Agenda for this tareeting:.Mayor lnreott called for additions, deletions and corrections to the aocrida. C.hanoes were made; to the agenda as follows: 1) Under Old Business, -- Discussion about City Hall Grand Opening Celebration and 2) Under New Business.-• Newsletter. Motion by l2asrrurssen, Second by Artir.Owotnley to approve agenda with the above additions. PUBLIC:: NOTICES N o ric Pl3l?SENTATIONS FRONM THE FLOOR Ncane COMMITTEE REPORTS Planning Con7ntis ion February meeting; report (Jtan Lindner): Jim Lindner was not present to report. N-javnr F:naeott summarized the F-ebruary Planning Commission meeting as a discussion of land -use in residential areas. The Planning (:omrnission has developed a colored map cif the city with new proposed residential areas shaded three colors. The first is single family estates described as lots greater that) 5 buildable acres in size and includes the houses around Oern Lake. The second is single family executive, described as lots greater than i l)ildable acres in sizes and included much of 1-111lary Farms. The third is single family described as lots less than 3 acre.~ in size. line tuning, of the Marp and the subgroups still needs to be done but the S1 11 planner feels the city is well underway with future; planning of the residential area,., in Gern Lake. Resident .Robert Upson raised a concern about the potential density of future housing for the Tom Hanson parcel adjacent to his lol. In sunrrnary, he believes that the City needs to submit a Comprehensive Plan using current City zoning ordinances nrrt using Uuidelines (,Putrnan Planning Guidelines) that are yet to be developed into ordinances. ]Mayor 13rneolt stated. that Mr. 'Upson needs to be sure his concerns are brought tip to the Planning Cornrnission. Mr. Upson stated tliat he has and is regularly attending these meetings. Artorn(.y Oliver responded by stating that he feels that inclusion of new potential residential densities in the (70mprchensive Flan with the Putman Planning Guidelines included as an addendum is a clear concept plan that would allow the city to move ahead with defining what the city would like to see in the next ten years. Attorney Oliver rorninded the Council that the Met Council needs at leas) five: years notice For sever additions. Ue stated that Look For us on the World Wide Web at geminkemn.oro the Gateway district will not be just a red blob on the Comprehensive Plan that would he left up to individual interpretation, but that sub -zones would be clearly defined, Mayor I meant. stated that the focus of the next Planning Commission meeting will be the Gateway district. Motion by WatSOn, Second by Asti;-Swomley to approve the l7cbruary Planning Commission greeting report was approved unanimously. Planners report of NE quadrant of County Road E and Highway 6.1 (Marc Putman): Marc; Putman presented Planning* Guideli ties for the property on the NEI quadrant of Co Road E and :Highway 61. "These plans include the re-joinino of the Northeast and Northwest sides of Highway 61 using a combination of overpasses and rouncinbouts around Highway 61 and the re -connecting of Schurnernan Road. Various transit options could be included in ilie current Railroad ;.areas includirw a combination of bus, light rail. hiking and biking. Putman re: iterated that the reason for doing Gnidelines like this is not to wait for developers to make demands, but f'or the city to pet out ahead of the garnc. The Planning Guidelines proposed by Putman are very forward thinking, but the dev-1opirtem of this property could provide. enormous tax basis for- the: city if properly done. He indicated that the next steps would be to match policies and incentives to these Guidelines. Mr. Pittman indicated he would be. willing to attend a Planning Commission meeting to present This information if the Council would authorize this c:xitenditurc. OLD BUSINESS A) City ANIS4 report for 2006 (Watson): Councilor Watson reported no change to the. report. B) Score Grant I'or 2007: .Mayor Eineott report that Recording :Secretarv're.resa Tice expressed interest in helping; the: City collect the'2007 Score Grant dollars. Ms. 'Tice. stated that for the grant to be released to the City, a year end summary of residential recycling efforts and submission of' receipts for cost associated with encouraging, city resident to recycle was required. Ms. Tice contacted Waste Management and obtained the information needed to complete the Grant year end report. Mayor Emeou will submit the receipts ofthe City's payment of residential recycling, Q Score Grant for 2008: Recording Secretary Tice will work with Mayer E.rneott to request the 2008 Score Grant. I)) Grand Opening or l•Ieritage Hall - Friday, March 14"i, 3-7 p.m. (Artig-Swonaley): Councilor Artig- Swnmle.}� reported on efforts underway to plan for the Grand Opening celebration of Heritage. Hall, She will be mailing out the. City Newsletter early so to gtt the: invitation out to residents, news releases to the White Bear Press and Pioneer Press have been completed, Invitations to State. Representatives, the hire Department, Mayors of neighboring cornmunicics, Mct Council, the Governor, and others have been or will be extended. Food will be picked up at Festival Foods. N W BUSINESS A) Approval of payment of claims for January -February 2008: Mayor I meott referred the Council to the listing of payments requiring approval. Mayor I?tneoti stated that a payment is included for gas and electrical exper;ses while the building was under construction. Payment is being contested by the Coniractor and the City doesn't want to have services discontinued while this is being negotiated. Payment of claims for time period above ;:vas unanimously approved as indicated b}, COUneilOCS signatures on this document. B) WBI, Fire Department contract for 2008: Motion by Watson, Seconded by Rasmussen for approval of 2008 W131, Eire Deparuncnt services contract av:rs unanimously approved by voice vote. C) Resolution 2008-:3 to approved extension of Charitable i.7:ambling for White Bear Lions — Country Lounge: Mayor Erneott presented ResOlutlOn 2008-3 to approve in extension of charitable gambling for the White Bear Lions at the Country .Lounge for a period of two years. Motion by Rasmussen, Seconded by Arlig-Sworriley ft:+r approval of Resolution 2008-3 was unanimously approved by voice vote, Loot: fir us on the World Wide Web at genlakernn.ora D) Neiv City Ordinances — Accept Nvith oranges: Mayor I;meott stated that the following ne%v ordinances were discussed at the last City Council Workshop. Ordinance No. 83, Ordinance No. 84, Ordinance No, 85, Ordinance No. 86, and Ordinance No. 9.1. Motion by Watson, Seconded by Artig-Swomley for approval of the above listed Ordinaner..s with the changes as discussed at the workshop was approved by three voice votes with Councilor RaSnlu&Setl abstaining from voting as he was unable to review the changes. F) Resoltition 2008-4 to pnblish suntrnnry of new ordinances in White Bear Press: Mayor Emeott requested a motion for a resolution to publish a Summary of these new ordinances in the White Bear !Tess. Motion by Watson, Seconded by Artig-Swomley for approval of was unanimously approved by voice vote. F) City Newsletter (A.rtig-Swoinley): Items for inclusion in the March Gem lake Newsletter include: l) Open House Story, 2) Profile on Rafferty and his design of city hall.:.3) Storm water and septic systatn. 4) Meet the mayor 5) New Ordinances 6) Gateway plan i) other, The newsletter will need to be mailed out no later [hall March 10'h fur announcement of the Open House. PRESENTATIONS FROM THE FI..C.3O None. FUTuRE CITY COUNCIL MEETINGS: Next City Cotincil Workshop — Monday, March 3. 2008 ai 7:00 p.m, the. Clem bake City Hall. Subject: Continued work on Ordinances. Next City Council Meeting - 'Tuesday, March 18, '2008 at 7:00 p.m, in the Gem I..,ake City Hall. ADJOURN: "rho. February 2008 ragular meeting of the City Council was adjourned at 8:46 p.m., AU'l'NORI'l. FD: February 11), 2008 M3PROVED: Ivlarch 18.2008 A'1"1'EST: Teresa Tice, Recording Secretary Certified Copy., ATTEST: Paul R. Emeott. Mayer Look for us On the. World Wide Wei) at gemlakemn.org Teresa Tice, Recording Secretary Certified Copy., ATTEST: Paul R. Emeott. Mayer Look for us On the. World Wide Wei) at gemlakemn.org Aticnd,iim, List for Gj-,m IeA-i; Civy C."oLincil 2009 Trevor Oliver C' 1 t "': .,l! I I o � ncy Robert Uzpcn 1.1ig Road Justin Giese s I -*'T i Mark Putmin Pimnan Play mifq! and Mal k Sweet 311.� kcad Lo,ok im' wz iin rites \Vr)Hd Wid a NY dial gaud a kemnmq, CITY OF GEM LAKE City ]Hall - 4200 Otter Lake Rd -- �`_ Telephone 651-747-2790 --'= Mailing Address - 4707 Ilrvy 61 #253 White clear Lake, MN 55110-3227 .?aad inw 04 rMw" Minutes of Gem Lake City Council Meeting 15 January 2008 The regular meeting of the City Council of the City of Gem Lake was called to order by Mayor Emeott on Tuesday, January 15, 2008 at 7:08 pm in the new Gem Lake City hall meeting room. Mayor hmeott, Councilors Rasmussen, Artig-Swomley, and Shilling were present. Also present was City Attorney Trevor Oliver. Other members of the public were also ill attendance per the sign in sheet sent around the room. APPROVAL OF AGENDA AND MEETING MINUTES Minutes of City Council meeting of December 2007: Minutes from die December 2007 City Council tuceting were reviewed by Council members. Question from recording secretary on page 2 under New Business C.') regarding IdT for Auditor should read "Smith Schaefer". Motion by Rasmussen, Second by Schilling to approve the December 2007 City Council meeting minutes wall correction was unanimously approved by voice vote. City Council Agenda for this meeting: Mayor Emeott called for additions, deletions and corrections to the agenda. Changes were made to the agenda as follows under Ne%v Business: li) County Charter — elected vs, appointed sheriff.1) City Hall Conference room rental fee: J) City Hall Grand Opening ceremony ; and K) Newsletter. Request by Artig-S%vornlcv that addition of topic of Newsletter be included on each agenda. Motion by Artig-Swornley, Second by Schilling to approve agenda with the above additions. PUBLIC NOTICES Mayor Ellicott is looking for someone interested in completing a questionnaire regarding the Superintendent of Schools. I'lease let him know if you have interest in doing this. PRESENTATIONS FROM THE FLOOR. None COMMITTEE REPORTS planning Commission January meeting report (Jim Lindner): Rin hinder summarized the January Planning Commission meeting report. The planning commission discussed Section 9-Housing of the 1997 Comprehensive Plan including the possibility of multi -taut housing to be allowed in cite "<iateway" planning district. It was stated that they need to learn more about Met Couneil's "Livable Communities Act" and are looking at the possibility of planning for affordable housing (currently defined as a residence under about $206,000). finally, they discussed developing an Estate Zoning ordinance that would protect areas of the city that we do not expect to develop during the comprehensive plan cycle. Particularly it would cover areas around the lake that were typically considered estates as they were developed or others meeting some outlined definition. Motion by Schilling., Second by Rasmussen to approve the Planning Commission meeting report was approved by voice vote. Building Committee (City hall) report (Craig Rafferty): Craig Rafferty stated that they are in the shake down phase of the project. The City took. over possession of the building on Friday, January 11, 2(1U8. Balancing of heating and cooling system is being completed. Mayor Emeott reported that discussions are underway with the Ramsey County Sheriff to open a police substation in the building as of February. Look for us on tite World Wide Web at gemlakenrtr.org The sheriff's secretary and several and several staff will also be working out of this space. The Sheriff's secretary will also provide secretarially duties to the City of Gem Lake so that an additional person is not needed. The space will be leased out to the Sheriff's department at a competitive rate which will be deducted from the City of Gem Lake's currently inonthly payment to the Sheriff for his services. It was noted that discussions regarding paying for maintenance of the common area of the bruilding are underway. It was also noted that the parking lot may need to be expanded to provide enough parking;. Fortunately, because of the time of the year, completion of the landscaping of the grounds around the building has not yet begun. Resident Uz.pen asked if a written contract was being drawn up with the Sheriff'. Mayor Emeott stated that a formal agreement would be written up. OLD BUSINESS A) City MS4 repo rt for 2006 (Watson): No report. Councilor Watson is not in attendance B) SEIi Invoice for supervising sewer main repair: Mayor E.moott reported that XCel has agreed to make payment to S.1 11 for this work. There initially was confusion over what this charge was for. NEW BUSINESS A) Approval of payment of claims for December 2007: Mayor Erneott referred the Council to the listing of payments requiring approval. forty-four chairs were purchased for the meeting room, all that were in stock at Sam's Club. Mayor Emeott gave a formal thank you to Beth and Steve .Ilertzog for volunteering to help pick-up chairs. Another 6-10 chairs may still be needed. There are many other items still needed. Disemsed idea of including a list of items still needed for inclusion in the city newsletter. There was also a large payment to Wells Fargo for repayment of 2004 bonds for Schueneman Road sewer. Payment of claims for time period above was unianhnously approved as indicated by Councilor's signatures on this document. B) Putman Planners contract for Hwy 61 1 County Road E NE Corner: Marc Putman presented Mayor Erneott with a written contact for $5(X)0 for creation of a development plan for the K.E.corner of Hwy 61 and Co. Rd. E as requested by the City Council. Mayor Emeott signed the contract and indicated that a check would be available as of tomorrow for 10% of' the agreed upon price. C) Resolution 2008-1 Appointments for 2008: Mayor Emeott presented a listing of appointments needed for 2(Y()8. Several changes were made per request of Councilor Artig-Svvomley. Motion by Artig-Swomley, Seconded by Schilling for approval of Resolution 2()08-1 Appointments for 2008 with the changes discussed was unanimously approved by voice vote. D) Resolution 2008-2 Fee schedule for 2008: Mayor Emeott presented a 2008 Fee Schedule. Discussion regarding addition of a general Business License fee occurred with a final decision of a nominal $50 fee to be accessed. Motion by Schilling, Seconded Rasmussen for approval of Resolution 2008-2 Fee schedule for 2008 was unanimously approved by voice vote. E) SCORE grant for 2008: Mayor Emeott noted that a grant is being offered to cities for completion of an annual recycling survey. Currently the city has no one to adaninister the 5-6 page survey which requires tracking of recycling amounts within the city. It was decided by the Council that the city would decline participation in the survey and grant for 2008. F) Formal "T'hank you" to Tousley .!Hord for use of meeting; room for last 30 years: Mayor l meatt asked for suggestions on how to thank Tousley Ford for their use of the meeting room. It was suggested by Artig- Swomley that Mayor Emeott write a fonnal thank you letter to Tousley Ford. Also, they could receive a invitation to the Grand opening celebration of the New City Hall. Then discussion about how to go about putting something into the White Bear Press occurred. It was suggested that either an article be written tip or a letter to the editor submitted. Artig-Swomley agreed to write up something for inclusion in die City Newsletter as well as to the White Bear Press, Look for us on the World Wide Web at gernlakemn.org G) New City .Hall matters: 1) Chairs have been purchased. A used funuture company will provide a bid for outfitting the Sheriff's office, the mayor's office, and the small conference room. 2) Mayor Emeot has received an inquiry from a Gem lake resident who is interested in doing custodial work for the new city hall. A discussion regarding ensuring that a cleanup fee is included in rental fee for the room occurred. Mayor Emeolt will contact the resident for a written price. 3) Still need first aid kit and AFD. "rhe sheriff may possibly have a projector that can be installed in the conference room. 4) It is expected that signage for the building will exceed $10,000 so a formal RFP will be put together. Mayor E'smeott is working with Bill Short of White Bear Township to put together a short specification list. 5) Councilor Schilling is finding out what it would take to digitalize the city's records. Hope only to have to move last year or so of paper files to the new city hall. Mayor Emeolt stated that a few file cabinets will be purchased used for $10/each and repainted. M- Elected vs. Appointed Sheriff: Mayor Emeolt stated that the County is looking at the possibility of moving from an elected sheriff to one that is appointed. Currently almost all counties in the area have elected sheriffs. Discussion by Councilors that an elected sheriff is preferred as they would then be more accountable to the people. A motion was made by Schilling, Seconded by Artig-Swomla y for Mayor Emeott to write a letter in favor of an elected sheriff was unanimously approved by voice vote. 1) City Hail Conference Room rental rate: Mayor Etneott asked the council for a recommendation on how much to rent the conference room out for. He indicated he has already received a few inquiries. It was discussed that the minimum fee should offset the costs of cleanup of the room and common areas. Mayor Emeo(t will request a written quote from the city resident interested in janitor duties. A different price for residents and non-residents was suggested. Further discussion is needed about after-hours rentals and how to lock up. This topic will be included in the next agenda under old business J) City Hall Grand Opening Celebration: Mayor Emeolt stated that the current date being discussed for the celebration is Friday. March 10, White Bear Township personnel were not available for the Feb date. Mayor Erneott requested that Council Artig--Swomley contact Bill Short at White Bear Township to coordinate activities. "ibis topic will be included on next months agenda tinder old business. l) City Newsletter (Artig-Swomley): Councilor Artig-Swomley discussed potential topics for the next newsletter, These include: Evening with the mayor; Sheriff substations in the new city hall; Thank you to Tousley Ford; Grand opening celebration of new city hall; Wanted items for new city stall; City resident profile; and do's and Don'ts of what to put down the sewer. PRESENTATIONS FROM THE ]FLOOR None. FUTURE CITY COUNCIL MEETINGS: Next City Council Workshop —Monday, February 4, 2(X)S at 7:(X) p.m. the new Gent lake City ]-lull. Subject: Continued work on Ordinances. Next City Council Meeting— Tuesday, February 19, 2008 at 7:00 p.m, in the new Gem lake City Hall meeting room. Al JOIJRN: The January 2008 regular meeting of the City Council was adjourned at 8:53 p.m. with a motion from Schilling, Seconded by Rasmussen. AUTHORIZED: Jantaaay 15 , 2008 APPROVED: Feb 19, 2008 ATTEST: ATTEST: i Teresa Tice, Recording Secretary Patd R. E meot, Mayor Certified Copy. 1.:ook for us on the World Wide Web at gemlakeran.org. Attendance I,.ist for Gene Lake City Council .Meeting per sign in sheet: January 15, 2008 Trevor Oliver Robert Uzpm Jinn Lindner Marc Putman Justin Gese Steve and Beth Herzog City Attorney Sig Fox Road Planning Commission Putman Planners S£I I Goose Cake Road Look For us on the World Wide Web at gemlakemn.org CITY OF GEM LAKE, NIN City Council Agenda February 19.2008 C,1I.L'1'0 ORDER .. By Mayor Emeott at. CAIJ, Of ROLL I'meott, Artip-Swomley. Rasmussen, Schilling, Watson I - OTHIF"RS IN ATTENDANCE, (Attach list) APPROVAL OFCTTY COUNCIL MINUTES AND AC: FNDA A) Minutes of City Council meeting ()1'Jar1LlnrV 15,2007 1.3) Minutes of City Counci I workshop o n February 4, 2008 Ci City Council Agenda for this meeting None PRE',SF.'NTATIONS FROWITIHIL(OR 0ibers.- l0lilinutes maximum atlowed for this, part of meclirlg cOMNUTTEIF REPORTS Planning Commission February meeting report --- (Accept rel:)ML) PIAMICTs report or NE' quadrant of COUlyly Rd Fand Hwy 61 — Marc Putman OLD BUSINESS A) ('.,'ityMS4re.[)orifor 200(v—ChLi(,kWzitsc)n B) Score Grant for 2007 Cj Score Grant for 2008 NEW BUSINESS A) Approval of 1-1,tYffleflt Ofclaims for .1,111 08 — Feb ()S B) WRI, Fire Department contract for 2008 C) ReSAUtiOn tOCIPI)TOVe extension of Charitable Gambling for WB Lions — Country Lounge 1)) New City (_)rdinances - Accept with changes? Ordinance No. 83 Ordinance No. 84 Ordinance No. 85 Ordinance No. 86 Ordinance, No. 91 [.71) Resolution to f)LlhliSh SLITTIM111-V of new ordinances in W13 Press PRI-ST"INTATIONS I.J2OM THE FLOOR 5 minutes 1TWXiT11Unl allowed for this part of meeting; `l'1'L)11ZF-'CITY COUNCIL MEETINGS Next Cite Council workshop Monday March 3, 2008 7 PNI - New City Hall meetI112 1,0011) Other time Next City Council meeting —'Tuesday, March 18,2008 7PM -New City 1-1,111 meeting room or Other time ADJORNMEINT