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HomeMy WebLinkAbout2006 10-16 CC PACKETCITY OF GEM LAKE CITY COUNCIL WORKSHOP MINUTES 05 SEPTEMBER 2006 The September 2006 City Council Workshop was called to order by Mayor Emeott at 7:OOPM. Mayor Emeott thanked those in attendance for participating in this evenings workshop noting input from the community will enhance these efforts as time passes. Although a general agenda has been prepared, no formal agenda will be used and, thus, no agenda approval will be necessary. Those present were encouraged to participate and, to the extent time allows, hopefully all will be heard. In attendance for our benefit this evening are Phyllis Hanson (Metropolitan Council Planning), Georgiana Hilker (Metropolitan Council Representative for Gem Lake), and Kyle Colvin (Metropolitan Council Environmental Services). In consideration of our guests from the Metropolitan Council, the agenda was amended to provide for presentation of questions and answers by Metropolitan Council representatives. While the discussion included many topics of concern to both Gem Lake and the Met Council, the discussion included focused concern over interpretation of the Met Council's System Statement for Gem Lake and Ms. Hanson was asked to clarify several items, including how density would be determined. Ms. Hanson indicated the density of 3-5 units per acre is based upon an average density for all developable land in Gem Lake. Ms. Hanson agreed that a very high density project such as condominiums at Hoffman's Corners could be averaged with a medium or lower density project at the Hartford project to achieve the 3-5 unit average required. There was also substantial discussion of how flow capacities on the various interceptors serving Gem Lake would affect development and Mr. Colvin indicated he will gladly work with Gem Lake to clarify this matter and discuss alternatives. Following additional questions and answers from the Council, staff and those present, Mayor Emeott thanked Ms. Hanson, Ms. Hilker and Mr. Colvin for their attendance, insight and willingness to work with Gem Lake going forward. Brief staff and councilor reports on elections, meeting schedule revisions, website development, public relations, "36 Point List", City Limit Signs, Joint City Hall Project, 2008 Comprehensive Municipal Plan and the pending developments of the Hansen and Hoffman Corners areas followed. A brief report on the development of both Planned Unit Development (PUD) and Residential Mixed Use (RMU) sections for the Zoning Ordinance followed. iDiscussion of future topics for November and December followed. It was determined that grants, revenue streams and property taxes along with discussion of the Comp Plan questionnaire were areas in need of examination and the Clerk was asked to look into presentations. Mr. Joe Egge of Stallion Development (St. Michael, MN) was introduced by Mr. Magnuson. Mr. Egge indicated he has secured a purchase agreement from Mr. Schwinn for the 6 +/- acres in Hunter's Run which includes the old Daniel's barn and is interested in working with the City to develop the property. He indicated his appearance tonight is to determine the City's interest in working with him on such a project. Following discussion of pending adjacent development by Hartford Group, Mr. Egge was invited to submit a preliminary statement of how he might like to proceed. Mayor Emeott then indicated that education is one of the key elements of the City Council workshops and this evenings presentations are designed to assist both the City Council and Planning Commission in working on current and pending projects with a greater understanding of outcome based processes. Mayor Emeott then encouraged those present to attend the October workshop which will include a presentation by SEH, Inc. of the City Water Plan which has been in development for several months and is now complete. Mayor Emeott then thanked those in attendance for coming and adjourned the workshop at 9:20PM. AUTHORED: 13 October 2006 APPROVED: 16 October 2006 ATTEST: ATTEST: Frederic C. Ma son Paull. Emeott City Clerk Mayor ��� eiile: Minutes\2006\200sepmw.wpd CITY OF GEM LAKE MINUTES OF CITY COUNCIL MEETING 14 SEPTEMBER 2006 The September, 2006 regular meeting of the City Council of the City of Gem Lake was called to order by Mayor Emeott on Monday, 14 September 2006 at 7:03 PM in the first floor meeting room of Tousley Ford. Mayor Emeott, Councilors Bosak, Schilling and Watson were present. Also present were City Clerk Magnuson, City Attorney Trevor Oliver, Mark Sweet of the Business Development Committee and Cathy Carey of Town Life Magazine. Mayor Emeott confirmed that the change of meeting date had been announced at the 21 August 2006 meeting. Clerk Magnuson confirmed that a Public Notice of the change of meeting had been placed in the White Bear Press. Following Mayor Emeott's request for additions, deletions, or corrections, the following actions were taken: 1) approval of Workshop Minutes for 14 August 2006 was tabled; 2) unanimous approval of the 21 August 2006 Minutes of the City Council meeting as presented on Motion by Bosak, Second by Schilling; 3) approval of Workshop Minutes for 05 September 2006 was tabled; 4) unanimous approval of the 14 September 2006 Agenda of the City Council meeting as amended on Motion by Watson, Second by Schilling. RESOLVED. Following questions by Mayor Emeott, Motion by Schilling, Second by Bosak to approve the Consent Agenda as presented was unanimously approved. Cathy Carey was then introduced and she presented herself and her magazine to the City Council for consideration of participating in production of the magazine which would be distributed to all Gem Lake homes and businesses six (6) times annually. The Gem Lake newsletter and devoted commentary would be included for a cost of $1,000 per issue based upon 6 times per year or an annual cost of $6,000. Following discussion, Ms. Carey was advised her proposal would be included in budget discussions. Following discussion and in the absence of a motion, participation in the League of MN Cities Stormwater Coalition will not be pursued at this time. RESOLVED. Motion by Schilling, Second by Watson to adopt Resolution No. 2006-33 approving acceptance of the balance of Scheuneman Road and Hoffiman Road West from Ramsey County as City streets was unanimously approved. Magnuson then presented the budget with revisions requested by the City Council at the 21 August 2006 meeting. Discussion followed including consideration of participation in the Town Life magazine. RESOLVED. Motion by Bosak, Second by Schilling to adopt Resolution No. 2006-28 approving a Preliminary 2007 General Fund Operating Budget of $444,857 which includes a proposed Property Tax Levy of $311,197 and $6,000 annually for Town Life Magazine was unanimously approved. RESOLVED. Motion by Emeott, Second by Bosak to adopt Resolution No. 2006-34 declaring the intent to reimburse certain expenditures from bonds was unanimously approved. RESOLVED. Motion by Emeott, Second by Bosak to adopt Resolution No. 2006-35 supporting White Bear Lake's efforts and encouraging Ramsey County and the State of Minnesota to extend the Bruce Vento Trail northward through Vadnais Heights, White Bear Township, Gem Lake and White Bear Lake was unanimously approved. Discussion of the current and pending legal matters with Mr. Oliver followed with most of the emphasis on the proposed Joint Powers Agreement with White Bear Township. Mayor Emeott then announced the next meeting of the City Council is a workshop on 02 October 2006 to discuss the SEH developed Water Plan and to have a discussion of grants and grant writing. The next regular City Council meeting is scheduled for 16 October 2006. Page 1 of 8 ADJOURN: Motion by Watson, second by Schilling to adjourn at 8:45 PM was unanimously approved. AUTHORED: 14 September 2006 APPROVED: 14 September 2006 ATTEST: l/ Frederic C. Magn City Clerk -3 ATTEST: Paul R. :meott Mayor efile: Minutes\2006\201sepm.wpd Page 2 of 8 9 VLALL 04 FVkL0 MEN; 109 Central Avenue East—P O Box 520—St. Michael, MN 55376 763-497-5111 Stallion Development, LLC works with Alpine Homes and other trusted contractors on mid- to upper -bracket 1-Story, 1.5-Story and 2-Story homes. From concept through design and build, we strive to create outstanding homes that exceed every expectation. For more information contact: Joe Egge, COO, joeegge@earthlink.net j CITY OF GEM LAKE RESOLUTION NO.2006-33 14 September 2006 A RESOLUTION AMENDING RESOLUTIONS NO. 1993-07 AND NO. 2004-06 REGARDING GEM LAKE'S PARTICIPATION IN RAMSEY COUNTY FUNCTIONAL CONSOLIDATION OF ROADWAYS BY ACCEPTING CERTAIN PORTIONS OF THE PROPOSED ROADWAYS AND AMENDING THE CONDITIONS OF SUCH ACCEPTANCE. WHEREAS, The 1991 Minnesota Legislature established a Ramsey County Local Government Services Study Commission to "report on the advantages and disadvantages of sharing, cooperating, restructuring, or consolidating..." activities in areas of public service including public works; and WHEREAS, the Gem Lake City Council did by means of Resolution No. 1993-07 agree to accept ownership of certain Ramsey County roadways in the City of Gem Lake subject to certain conditions: and WHEREAS, The Functional Consolidation Plan provides for reclassification of roadways and corresponding changes in jurisdiction including the transfer of local and State Aid roadways between the County and municipalities; and WHEREAS, Scheuneman Road (County Road #147) from County Road E (Ramsey County Road #15) north to Trunk Highway 61, located in the City of Gem Lake, is presently under the jurisdiction of Ramsey County as a County Road; and WHEREAS, Hoffman Road West (County Road #146) from Trunk Highway 61 north to County Road E (Ramsey County Road #15), located in the City of Gem Lake, is presently under the jurisdiction of Ramsey County as a County Road; and WHEREAS, These roadways have been determined to serve a local function only; and WHEREAS, Revocation of "County Road" status may be accomplished by resolution of the Ramsey County Board of Commissioners pursuant to Minnesota Statutes § 163.11; and WHEREAS, It appears to the City Council of the City of Gem Lake that the streets hereinafter described upon turnback from Ramsey County should be designated a City Streets under the provisions of Minnesota Law; and WHEREAS, The Functional Consolidation Plan stipulates that Ramsey County shall improve the roadway to acceptable levels prior to transferring jurisdiction over roadway segments from Ramsey County to municipalities, and the Ramsey County Capital Improvement Program provides funding for these improvements; and WHEREAS, Minnesota Statutes §383A.16 requires that Ramsey County shall, before transferring jurisdiction over roadway segments, improve each highway to a condition consistent with a Ramsey County pavement management score of ninety; and WHEREAS, The City of Gem Lake desires to reconstruct both Scheuneman and Hoffman Road West as described herein and fund the reconstruction project with Municipal sources, and up to $70,126 from Capital Improvement Funds for Ramsey County Roadway Consolidation; and WHEREAS, The City of Gem Lake has agreed that by accepting this jurisdictional transfer and receipt of up to $70,126 collectively for the reconstruction of these segments of Scheuneman Road and Hoffman Road West from Capital Improvement Funds for Ramsey County Roadway Consolidation that Ramsey County has fully discharged its obligations to the City arising under Minnesota Statutes §§163.11 and 383A.16 and the Functional Consolidation Plan, and that it has no expectation of funding of the ongoing maintenance of this segment by Ramsey County; Now, Therefore, Be It RESOLVED, The City of Gem Lake does hereby concur with the Ramsey County Board of Commissioners revoking the "County Road" status of Scheuneman Road (County Road #147) from County Road E (Ramsey County Road #15) north to Trunk Highway 61 and Hoffman Road West (County Road #146) from Trunk Highway 61 north to County Road E (Ramsey County Road #15), and accepts transfer of jurisdiction over these roadways to the City of Gem Lake, effective after the Ramsey County Office of Budgeting and Accounting has encumbered the funds necessary to fund this reconstruction project up to $70,126; and Be It Further Page 3 of 8 14 September 2006 RESOLUTION NO. 2006-27 RESOLVED, The County shall transfer it's interest in the public road right-of-way and road easements to the City of Gem 1 Lake for the delineated roadways it currently holds; and Be It Further RESOLVED, This transfer is conditioned upon receipt by Ramsey County of this resolution adopted by the City of Gem Lake concurring with the County revoking the "County Road" status of Scheuneman Road (County Road #147) from County Road E (Ramsey County Road #15) north to Trunk Highway 61 and Hoffman Road West (County Road #146) from Trunk Highway 61 north to County Road E (Ramsey County Road #15), and further providing that receipt of up to $70,126 for the reconstruction of these segments from Capital Improvement Funds for Ramsey County Roadway Consolidation that Ramsey County has fully discharged Ramsey County's obligations to the City arising under Minnesota Statutes §§163.11 and 383A.16 and the Functional Consolidation Plan relative to this segment of roadway, and that the City of Gem Lake has no expectation of funding of the ongoing maintenance of these segments of roadway by Ramsey County; and Be It Further RESOLVED, that upon receipt of this resolution Ramsey County will pay to the City as just compensation for these jurisdiction transfers, up to $70,126 upon presentation of billings from the construction contractor(s) for the reconstruction of the segments of Scheuneman Road and Hoffman Road, and that upon receipt of the billings, the County shall reimburse the City in accordance with Minnesota State Statute 471.425; and, Be It Further RESOLVED, the Gem Lake City Clerk is authorized within the limits of this resolution to take actions necessary to have the identified jurisdiction changes executed; and Be It Further RESOLVED, the City Of Gem Lake recognizes that no additional consideration of other Ramsey County roads originally included as part of Gem Lake's Resolution No. 1993-07 remain as previously established by the City Council. The foregoing Resolution was offered by Schilling and was supported by Watson and was declared adopted based coon the following vote: NAME EMEOTT WATSON RASMUSSEN SCHILLING BOSAK VOTE Aye Aye Absent Aye Aye ATTEST I, Frederic C. Magnuson, the duly qualified City Clerk of the City of Gem Lake, County of Ramsey, State of Minnesota, do hereby certify that the foregoing Resolution is a true and accurate representation of action taken by the City Council of the City of Gem Lake on the date first written. or Frederic C. Magnuson, City Clerk N Certif ieb Copg Date e-file: reso1ution\2006\no2006-33 Page 4 of 8 CITY OF GEM LAKE RESOLUTION NO.2006-28 14 SEPTEMBER 2006 WHEREAS, the City Clerk has presented a (Proposed) Budget of $444,857 which includes a (Proposed) Tax Levy of $311,197 and a Debt Levy of $300,000 for fiscal and calendar year 2007 based upon best estimates of costs for running the City of Gem Lake in 2007; and WHEREAS, these estimates were reviewed by the City Council on 21 August, 2006 and 14 September, 2006 and amended based upon best information received from outside contractors and input from the City Council, and revised by the City Council on 14 September, 2006; and WHEREAS, the City Council did review the (Proposed) Budget and Tax and Debt Levy for 2007, including all revisions thereto as of the date first written. NOW THEREFORE BE IT RESOLVED, that the City Council of the City of Gem Lake does formally adopt the 2007 Preliminary General Fund Budget of $444,857 which includes a Net Property Tax Levy of $311,197 and a Net Debt Levy of $300,000 for 2007 as prepared by the City Clerk and amended by the City Council; and BE IT FURTHER RESOLVED that the City Clerk is charged with Certifying said Tax and Debt Levy to Ramsey County Property Taxation and other government bodies for whom this information is required. The foregoing Resolution was offered by Councilor Bosak and was supported by Councilor Schilling and was declared �f—I I—QoA nnnn tha fnllnwinn vntP• NAME EMEOTT WATSON SCHILLING RASMUSSEN BOSAK VOTE Aye Aye Aye Absent Aye ATTEST I, Frederic C. Magnuson, the duly qualified City Clerk of the City of Gem Lake, County of Ramsey, State of Minnesota, do hereby certify that the foregoing Resolution is a true and accurate representation of action taken by the City Council of the City of Gem Lake on the date first written. 0'xea�eaW�c e , /� Frederic C. Magnuson, City Clerk Certif ieb l.� Date efile: resolutions\2006Wo2006 28 Page 5 of 8 W, CITY OF GEM LAKE RESOLUTION NO.2006-34 14 SEPTEMBER 2006 A RESOLUTION DECLARING THE OFFICIAL INTENT OF GEM LAKE TO REIMBURSE CERTAIN EXPENDITURES FROM THE PROCEEDS OF BONDS TO BE ISSUED BY THE CITY. WHEREAS, the Internal Revenue Service has issued Treas. Reg. § 1.150-2 (the "Reimbursement Regulations") providing that proceeds of tax-exempt bonds used to reimburse prior expenditures will not be deemed spent unless certain requirements are met; and WHEREAS, the City expects to incur certain expenditures that may be financed temporarily from sources other than bonds, and reimbursed from the proceeds of a tax-exempt bond; WHEREAS, the City has determined to make this declaration of official intent ("Declaration") to reimburse certain costs from proceeds of bonds in accordance with the Reimbursement Regulations. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF GEM LAKE AS FOLLOWS: 1. The City proposes to undertake the following projects in the city in 2006 (the "Project"): legal and other professional expenses in connection with threatened annexation of City property. 2. The City reasonably expects to reimburse the expenditures made for certain costs of the Project from the proceeds of bonds in an estimated maximum principal amount of $300,000. All reimbursed expenditures will be capital expenditures, costs of issuance of the bonds, or other expenditures eligible for reimbursement under Section 1.150-2(d)(3) of the Reimbursement Regulations. 3. This Declaration has been made not later than sixty (60) days after payment of any original expenditure to be subject to a reimbursement allocation with respect to the proceeds of bonds, except for the following expenditures: (a) costs of issuance of bonds; (b) costs in an amount not in excess of $100,000 or five (5.0%) percent of the proceeds of an issue; or (0) "preliminary expenditures" up to an amount not in excess of twenty (20%) percent of the aggregate issue price of the issue or issues that finance or are reasonably expected by the City to finance the project for which the preliminary expenditures were incurred. The term "preliminary expenditures" includes architectural, engineering, surveying, bond issuance, and similar costs that are incurred prior to commencement of acquisition, construction or rehabilitation of a project, other than land acquisition, site preparation, and similar costs incident to commencement of construction. 4. This Declaration is an expression of the reasonable expectations of the City based on the facts and circumstances known to the City as of the date hereof. The anticipated original expenditures for the Project and the principal amount of the bonds described in paragraph 2 are consistent with the City's budgetary and financial circumstances. No sources other than proceeds of bonds to be issued by the City are, or are reasonably expected to be, reserved, allocated on a long-term basis, or other%vise set aside pursuant to the City's budget or financial policies to pay such Project expenditures. 5. This Declaration is intended to constitute a declaration of official intent for purposes of the Reimbursement Regulations. The foregoing Resolution was offered by Mayor Emeott and was supported by Councilor Bosak and was declared I,...0.,.111 A ­­ tha fnllmvino unta- NAME EMEOTT WATSON RASMUSSEN I SCHILLING I BOSAK VOTE Aye Aye Absent Aye Aye Page 6 of 8 ATTEST 1, Frederic C. Magnuson, the duly qualified City Clerk of the City of Gem Lake, County of Ramsey, State of Minnesota, do hereby certify that the foregoing Resolution is a true and accurate representation of action taken by the City Council of the c its of Gem Lake on the date first written. ��� e �,� -/,* .1y= zoos Frederic C. Magnuson, City Clerk Date (tertif ieb Copu e-file: resolution\20Wno2006 34 Page 7 of 8 j CITY OF GEM LAKE RESOLUTION NO.2006-35 14 SEPTEMBER 2006 A RESOLUTION SUPPORTING THE EFFORTS OF ADJACENT COMMUNITIES TO ABANDON THE BURLINGTON NORTHERN RAILROAD TRACKS AND TO SUPPORT EXTENSION OF THE BRUCE VENTO TRAIL NORTHWARD FROM BUERKLE ROAD THROUGH WHITE BEAR LAKE. WHEREAS, the City Council of the City of Gem Lake has, for more than a decade, offered it's support of the extension of the Bruce Vento Trail north of Ramsey County Road D through Vadnais Heights, Gem Lake, and White Bear Township to White Bear Lake; and, WHEREAS, the City Council of the City of Gem Lake understands that the City of White Bear Lake continues to work with the Burlington Northern, the Minnesota Commercial Railroad, Ramsey County, State and other officials in pursuit of creating this extension of the Bruce Vento Trail; and, WHEREAS, the City Council of the City of Gem Lake believes that equal or improved facilities for offloading bulk plastics as an alternative to the Buerkle Road site exist in White Bear Township and the City of Gem Lake; and WHEREAS, the City Council of the City of Gem Lake has observed a need for safe passage for biking and hiking through and to or from the City of Gem Lake; and WHEREAS, the City Council of the City of Gem Lake has begun review of potential additional possible westward connections from a northern extension of the Bruce Vento Trail that could tie into trails in communities to the west of Gem Lake; now, therefore, be it RESOLVED, the City Council of the City of Gem Lake extends it's support to the staff and elected officials of the City of White Bear Lake in pursuit of the extension of the Bruce Vento Trail north of it's current terminus at Buerkle Road through White Bear Lake; and, be it FURTHER RESOLVED, that the City Council of the City of Gem Lake encourages Ramsey County and the State of Minnesota to provide their full support of the extension of the Bruce Vento Trail north of it's current terminus at Buerkle Road through White Bear Lake. The foregoing Resolution was offered by Mayor Emeott and was supported by Councilor Bosak and was declared ndnnlnd hnsed unnn the following vote: NAME EMEOTT WATSON RASMUSSEN SCHILLING BOSAK VOTE Aye Aye Absent Aye Aye ATTEST I, Frederic C. Magnuson, the duly qualified City Clerk of the City of Gem Lake, County of Ramsey, State of Minnesota, do hereby certify that the foregoing Resolution is a true and accurate representation of action taken by the City Council of the -ity of Gem Lake on the date first written. 0'xeer,'c/2arw6oaz 74 .19it�ins ,2006 Frederic C. Magnuson, City Clerk Date Certif ieb Copg e-file: resolution\2006\no2006 35 Page 8 of 8 Town Life Magazine PMB 150, 4707 Hwy. 61 White Bear Lake, MN 55110 September 14, 2006 City of Gem Lake Gem Lake, MN Re: Gem Lake Report — 2007 Proposal Dear Sirs, I respectfully submit this proposal to write, photograph, graphically design and mail a four-color, one - page "Gem Lake Report" to all Gem Lake homes and businesses in the coming year. The cost of doing so will be $1,000 per issue ($6,000 per year). Background I grew up in White Bear Lake, moved to Los Angeles to write stand-up comedy and earned my Journalism degree from California State University, Northridge. Since 1987,1 have worked as a print or broadcast Journalist in Los Angeles, Dallas and the Twin Cities. Town Life After working as the Associate Editor of the White Bear Press for four years, I started a color, glossy hometown magazine called "Town Life" in 1999. Town Life contains a wide variety of articles on local people, history, politics, education, arts and entertainment and community events. Town Life has earned a reputation as a hometown magazine of beauty and substance. Readers rely on the magazine for news, features and events in their community and often tell me how proud they are to display it on their coffee tables. Newsletter Since its inception, White Bear Township has asked me to create and include its newsletter within the magazine. In return, I've mailed each issue to every home and business in White Bear Township. I am interested in providing Gem Lake with a similar high -quality newsletter that is mailed to professional people throughout the area. Distribution Town Life is printed six times each year. It's working calendar and two -month coverage of community news and events gives it a longer "shelf -life" than other publications. The magazine is mailed to 12,500 upscale homes in White Bear Township, North Oaks, White Bear Lake, Dellwood, Vadnais Heights and Northeast Maplewood. Another 600 copies are sold via subscription and retail stores. Conclusion I've been writing about the White Bear Lake area for the past eleven years and would like to expand my coverage to include Gem Lake. I hope you see the value of including a "Gem Lake Report" within Town Life. Thank you for your consideration. Very truly yours, Catherine Carey, Publis e Town Life Magazine •' • � � ,- f , � � . . � • - ., �� .. I ' .. ! � • 1~ � Telephone: ( 651 ) 426 - 6443 7z �/oyi�ara� Cify Clerk Honorable Paul Auger, Mayor CITY OF WHITE BEAR LAKE 2532 Orchard Lane White Bear Lake, MN 55110 REF: Bruce Vento Trail Support Dear Mayor Auger, CITY OF GEM LAKE Office of the City Clerk 1369 County Road "E" East Gem Lake, MN 55110-5231 Email: gemlakecity@aol.com 'Paul emealf �layai Facsimile: ( 651 ) 426 - 6444 05 October 2006 At their meeting on 14 September 2006, Mayor Paul Emeott introduced Gem Lake Resolution No. 2006-35 recognizing Gem Lake's support of the efforts of both staff and elected officials of White Bear Lake in pursuit of the abandonment of the BN tracks from Buerkle Road northward to White Bear Lake for establishment of further extension of the Bruce Vento Trail. Councilor Bosak supported the Resolution and it was unanimously adopted. We have enclosed a copy herewith and have also sent copies to Greg Mack at Ramsey County Parks & Recreation, White Bear Township, Vadnais Heights and Representative Bev Scalze. While budgets remain tight, please don't hesitate to contact Mayor Emeott to discuss how Gem Lake's support can further development of this trail for our communities. Regards, CITY OF GEM LAKE F. C. "Fritz" Magnuson City Clerk & Administrator encl. cc: M. Sather, City of White Bear Lake Gem Lake Council i efile: wb1\pauger061005a.wpd CITY OF GEM LAKE Office of the City Clerk 1369 County Road "E" East Gem Lake, MN 55110-5231 Telephone: ( 651 ) 426 - 6443 Email: gemlakecity@aol.com Tiifa �7o�nuran, C/y C/ei� you/c6imeolf �/oyoi DATE: 14 September 2006 FROM: Fritz Magnuson TO: Mayor Emeott & City Council RE: Staff Report For Consent Agenda Gentlemen, 111111111Pm Facsimile: ( 651 ) 426 - 6444 &1-126 Co611214 9iaaMAV The following is my report for the period 18 August 2006 through 14 September 2006: l . PLANNING COMMISSION. No report of Interim Planning Chair Lindner is needed as the Planning Commission met jointly with the City Council. 2. ENGINEERJPLANNER CHANGE: Dan Jochum is currently working on preparing an inventory of land by land use, net of roads and wetlands which will be accounted for. Justin Gese has put sewer maintenance for the current year in an RFP and placed same with 4 potential contractors. Similarly, an ongoing RFP has also been prepared and will be made available for open bid. 3. POLICE. The Contract Cities Sheriffs Group meets next Thursday. 4. LEGAL. Mr. Kelly has presented documents related to Park Land Dedication and establishment of a Parks Commission. These will be turned over to Mayor Emeott for an action plan. 5. PUBLIC RELATIONS. No staff report. 6. CITY HALL. A preliminary JPA has been presented and requires review and discussion at Monday's meeting joint meeting with the Board of Supervisors. 7. JOB DESCRIPTION. I continue to codify my activities of the last 2 years to determine hours spent on definable projects looking to an Administrators Job Description. 8. PUBLIC WORKS. Road work is nearly complete. Funds are available and assessments are being prepared. Probable public hearing in October. 9. WATER PLAN. The Water Plan will be distributed to City Council and Planning Commission tonight for advance review prior to October 2nd 10. FINANCE. A proposed budget was presented at 21 August 2006 meeting and will be presented again for consideration on 14 September 2006. Said budget should represent our best estimate of next years funding. I have completed an audit of the County Road E/Highway 61 project and sent out appropriate invoices to Vadnais Heights and Ramsey County. I have also completed an audit of the 2006 road improvements and have reimbursed the General Fund from bond proceeds this week. 11. SEWER. We continue to seek a solution for a problem with Martin Meier's sewer stub which has surfaced. His contractor completed his sewer connection and then after closing the ditch notified Mr. Meier that the connection was too high for pure gravity discharge and that an ejector pump would be necessary in his basement. Mr. Mitchell and I are working on a resolution to the matter. 12. ELECTIONS. Primary Election saw 24 total ballots (= 9% of registered voters) cast including 19 residents, 3 resident election judges and 2 absentee. Filing of Affidavits for Candidacy include: MAYOR - Paul Emeott; CITY COUNCIL - Chuck Watson, Rick Bosak, Gretchen Artig Swomley. Ballots have been ordered. 13. LEGAL: I previously recommended we schedule a meeting with Mr. Kelly to discuss current and pending litigation and the problems attendant thereto. As this will need to be a closed door meeting, we will either need to continue our September meeting as previously done or publish a date (I recommend the former). 14. Treasurer's Report attached. 15. Accounts Payable attached. Respectfully Submitted, CITY OF GEM LAKE F.C. "Fritz" Magnuson j ) efile: StaffReport060914awpd CITY OF GEM LAKE AFFIDAVIT OF CANDIDACY STATE OF MINNESOTA ss. COUNTY OF RAMSEY I, (print name) 1 04w ` 01 5111e ero , being first duly sworn, depose and say as follows: 1. I currently reside at S f /,y SC-4 V /d in the City of Gem Lake, Ramsey County, Minnesota 55110 and have resided at this address for more than six (6) months; and 2. lam a qualified registered voter in the City of Gem Lake, Ramsey County, Minnesota 55110; and 3. I desire to be a candidate for the office and term indicated below at the general election to be held on 07 November 2006; and Office Of Mayor 0 to be elected) 2 Year Term 01 January 2007 to 31 December 2008. Office Of City Council (2 to be elected) 4 Year Term 01 January 2007 to 31 December 2010. 4. I have not filed as a candidate for any other office to be determined prior to or at the aforementioned general election. � 62z Signature Of Candidate Subscribed and sworn to before me this 77" day of 5&OWAf6iY, Notary Public 2006 in Ramsey County. DAVID AMACHER Notary Public - Minnesota My Commission Expires Jan. 31, 2010 Received by the City of a Lake with a $2.DO a filin fee and placed on 1 e in the f 1ce of the City Clerk on this day of A�1 2006. ATTEST: Frederic C. agnu n 1ty Clerk or Sarah B. Colan, reasurer 1. 2006 fi ling dates for candidates are from 29 August 2006 at 8:00 am through 12 September 2006 at 5:00 pm at the Office of the City Clerk, 1369 East County Road "E", Gem Lake, Ramsey County, Minnesota 55110. 2. A Filing Fee of $2.00 is to be paid by personal checks only from candidates made payable to the City of Gem Lake. 3. Withdrawal of 2006 Affidavits For Candidacy must be completed before 5:OOPM on 14 September 2006. CITY OF GEM LAKE AFFIDAVIT OF CANDIDACY STATE OF MINNESOTA SS. COUNTY OF RAMSEY I, (print name) � �f eS �4-hoo , being first duly sworn, depose and say as follows: 1. I currently reside at 3 (-7 q CA40t-e- 0� in the City of Gem Lake, Ramsey County, Minnesota 55110 and have resided at this address for more than six (6) months; and 2. lam a qualified registered voter in the City of Gem Lake, Ramsey County, Minnesota 55110; and 3. I desire to be a candidate for the office and term indicated below at the general election to be held on 07 November 2006; and Office Of Mayor (1 to be elected) 2 Year Term 01 January 2007 to 31 December 2008. Office Of City Council (2 to be elected) 4 Year Term 01 January 2007 to 31 December 2010. j4. I have not filed as a candidate for any other office to be determined prior to or at the aforementioned genproel�ction. SiQnaturdOf Candidate Subscribed and sworn to efore me this _ day of 2J 2006 in Ramsey County. d%ixs-"ld Notary Public MARAA. W NdwY PitAc MkrWOota Received by the City o em Lake with a $ and placed on file in the Office of the City Clerk on this day of .2006. i EST: Frederic C. 0ityTreasurer City Clerk or Sarah B. CobiP I . 2006 filing dates for candidates are from 29 August 2006 at 8:00 am through 12 September 2006 at 5:00 pm at the Office of the City Clerk, 1369 East County Road "E", Gem Lake, Ramsey County, Minnesota 55110. 2. A Filing Fee of $2.00 is to be paid by personal checks only from candidates made payable to the City of Gem Lake. 3. Withdrawal of 2006 Affidavits For Candidacy must be completed before 5:OOPM on 14 September 2006. �►..w,..�..w. 'lJ4W .A.1fieAfW �ht'�i {�&�-1 :e�r�ti!g �r -te.. ti ,r• :l to a :w�mc;: �u r:%s....� NM�iP'�M �...��,,,,r CITY OF GEM LAKE AFFIDAVIT OF CANDIDACY STATE OF MINNESOTA ss. COUNTY OF RAMSEY I, (print name) R iC H A VeD of g O 5 k K , being first duly sworn, depose and say as follows: 1. I currently reside at / :1 3 7 G.oS F "Kr-- RO Ab in the City of Gem Lake, Ramsey County, Minnesota 55110 and have resided at this address for more than six (6) months; and 2. lam a qualified registered voter in the City of Gem Lake, Ramsey County, Minnesota 55110; and I desire to be a candidate for the office and term indicated below at the general election to be held on 07 November 2006; and Office Of Mayor (1 to be elected) 2 Year Term 01 January 2007 to 31 December 2008. Office Of City Council (2 to be elected) 4 Year Term 01 January 2007 to 31 December 2010. 4. I have not filed as a candidate for any other office to be determined prior to or at the aforementioned general ection. W Signature Of Candidate Subscribed and sworn to before me this // day of ivi,C��Zoo(� 2006 in Ramsey County. Notary Public TRUDITH L. GUSTAFSON � Notary Public Minnesota ti MY Commission E"P".J" ' V 31, 2010 Received by the City of Gem�ake with placed on file in the Office of the City Clerk on this ��� day of j 2006. ATTEST: Frederic C. M n o , City Clerk or Sarah B. Cobian, Treasurer I . 2006 filing dates for candidates are from 29 August 2006 at 8:00 am through 12 September 2006 at 5:00 pm at the Office of the City Clerk, 1369 East County Road "E", Gem Lake, Ramsey County, Minnesota 55110. 2. A Filing Fee of $2.00 is to be paid by personal checks only from candidates made payable to the City of Gem Lake. 3. Withdrawal of 2006 Affidavits For Candidacy must be completed before 5:00PM on 14 September 2006. CITY OF GEM LAKE AFFIDAVIT OF CANDIDACY STATE OF MINNESOTA ss. COUNTY OF RAMSEY I, (printname) C? P tf -SO ����ti , being first duly sworn, depose and say as follows: 1. I currently reside at j4,3o d p e. in the City of Gem Lake, Ramsey County, Minnesota 55110 and have resided at this address for more than six (6) months; and 2. lam a qualified registered voter in the City of Gem Lake, Ramsey County, Minnesota 55110; and 3. I desire to be a candidate for the office and term indicated below at the general election to be held on 07 November 2006; and Office Of Mayor (1 to be elected) 2 Year Term 01 January 2007 to 31 December 2008. Office Of City Council (2 to be elected) 4 Year Term 01 January 2007 to 31 December 2010. 4. I have not filed as a candidate for any other office to be determined prior to or at the aforementioned general election. Signature Of Candidate Subscrihed and sworn t befpre e this l !�. day of �12 2006 in Ramsey County. Notary Pub is PAULA I HAMANN NOTARY PUBLIC - MINNESOTA My 5ommission Expires Jan. 31, 2011 Received by the City of Gem Lake with a $2.00 a filing fee and placed on file in the Office of the City Clerk on this day of .2006. ATTEST: Frederic C. Magnuson, City Clerk or Sarah B. Cobian, City Treasurer 1. 2006 filing dates for candidates are from 29 August 2002 at 8:00 am through 12 September 2004 at 5:00 pmat the Office ofthe City Clerk, 1369 East County Road "E", Gem Lake, Ramsey County, Minnesota 55110. 2. A Filing Fee of $2.00 is to be paid by personal checks only from candidates made payable to the City of Gem Lake. 3. Withdrawal of 2006 Affidavits For Candidacy must be completed before S:OOPM on 14 September 2006. 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C=ccO N J 3WmZ t 3 06 CD LL to' oU rw❑Z m o wwUmu j 03 N rL U W ❑ LL F 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O N 0 T N 0 N N 0 O Ci 0 O 0 O tff 0 c O 0 r 0 O O 0 O T 0 T T 0 N T 0 M T 0 0 N 0 0 0 0 O O 0 O - T - N - O N T fV Cl! N Cf N It N O 01 T t+! e+f V) M M t7 ri v v t0 tD w w to to w Ct 0 m 0 w o w O w o to 0 w 0 w 0 w 00 w w 0 cc 00 to w 0 w 0 w 0 w 0 0 0 to 0 w 0 to 0 w 0 w 0 w 0 w 0 w 0 w m w N h N N N N N N N N N N N N N N T N T N T CO O co r a) cm cc a_ O Lo r r m co O O N_ m N 0) O C 7 w Claims For Payment CITY OF GEM LAKE Period Ending 09/14/2006 J Paul Emeott, Mayor Chuck Watson, Council Hutch Schilling, Council Richard Bosak, Council Tom Rasmussen, Council Frederic Magnuson, Clerk Signatures Approving Claims For Payment Date Of Approval DATE DATE / / /i / 40 v DATE ` DATE / I 06 DATE DATE DATE GENERAL I SEWER CLAIM# PAID PAID TO DESCRIPTION OF CLAIM S AMOUNT FUND FUND SP 2124 SP 2125 SP 2126 SP 2127; SP 2127 SP 2127 SP 2128 SP 2128 SP 2128 G P 6901 GP 6902 GP 6902 G P 6902 GP 6902 G P 6902 G P 6902 GP 6902 GP 6902 GP 6902 GP 6902 GP 6902 G P 6902 GP 6902 G P 6902 GP 6902 GP 6902 G P 6902 GP 6902 GP 6902 GP 6903 G P 6904 GP 6905 GP 6905 G P 6905 G P 6906 G P 6907 G P 6907 G P 6907 G P 6907 GP 6907 G P 6908 GP 6908 GP 6908 G P 6908 GP 6909 G P 6909 14-Sep-2006 14-Sep-2006 14-Sep-2006 14-Sep-2006 14-Sep-2006 14-Sep-2006 14-Sep-2006 14-Sep-2006 14-S_ep-2006 05-Sep-2006 14-Sep-2006 14-Sep-2006 14-Sep-2006 14-S_ep-2006 14-Sep-2006 14-Sep-2006 14-Sep-2006 14-Sep-2006 14-Sep-2006 14-Scp-2006 14-Sep-2006 14-Sep-2006 14-Sep-2006 14-Sep-2006 14-Sep-2006 14-Sep-2006 14-Sep-2006 14-Sep-2006 14-Sep-2006 14-Sep-2006 14-Sep-2006 14-Sep-2006 14-Sep-2006 14-Sep-2006 14-Sep-2006 14-Sep-2006 14-Sep-2006 14-Sep-2006 14-Sep-2006 14-Sep-2006 14-Sep-2006 14-Sep-2006 14-Sep-2006 14-Sep-2006 14-Sep-2006 14-Sep-2006 Metropolitan Council Current User Charges: October 2006 Gopher State One -Call 27 tix c@ $1.45/ea+ 1 EmerVoicetix© $4.50 SEH, Inc. Sanitary Sewer Maintenance M_AG_NUSON & ASSOCIATES, LLC TOTAL CLAIM Magnuson & Associates. LLC I SewerAdministration:Aug/Sep-01.0 hours Magnuson & Associates. LLC _ AsstClerkSewer:Aug/Sep-##.## hours CITY OF GEM LAKE GENERAL FUND TOTAL CLAIM Magnuson & Associates. LLC SewerAdministration:Jul/Aug-03. I hours Magnuson & Associates. LLC _ AsstClerkSewer:Jul/Aug-02.50 hours The ZeVan Corporation Public Relations Services for the City of Gem Lao ALLEN O. ZEPPER TOTAL CLAIM Allen O. Zcpper Permit Closure #132005-03 Allen O. Zepper Permit Closure #132005-05 Allen O. Zepper Permit Closure #B2005-07 Allen O. Zepper Permit Closure #132005-10 Allen O. Zepper Permit Closure #M2005-09 Allen O. Zepper Permit Closure #P2005-10 Allen O. Zcpper Permit Closure #132006-03 Allen O. Zepper Plan Review for #132006-04 Allen O Zepper Permit Closure #132006-04 Allen 0 Zcpper Permit Closure #132006-06 Allen 0. Zcpper Permit Closure #M2006-01 Allen O. Zepper Permit Closure #P2006-01 Allen O. Zepper Permit Closure #P2006-06 Allen O. Zepper Permit Closure #132005-01 Allen O. Zepper Permit Closure #M2005-07 Allen 0. Zepper Permit Closure #P2005-08 Allen O. Zepper Permit Closure #P2005-11 1 Allen 0. L.cpper Plan Review for #132006-08 Mark A. Sweet AttendlnterGovMtgs: 37 Mtgs x S251ntg Premier Bank Safe Deposit Box Rental Fee RAMSEY COUNTY TOTAL CLAIM_ Ramsey County Law Enforcement: September 2006 1 Ramsey County 911 Dispatch Services 8/l/2006-8/31/2006 Waste Management Curbside Recycling: September 2006 PRESS PUBLICATIONS TOTAL CLAIM Press Publications LegTrans #359289: Notice of Public Election Press Publications LegTrans #359290: Public Notice 2006-25 Press Publications LcgTrans #359291: Notice of Zoning Ordinance, Press Publications _ _ LegTrans #359292: Notice of Change Subdivision SEH. INC. _ TOTAL CLAIM SLI1.Inc PIP 2006-01 Road Feasibilty _` SEH, Inc. Miscellaneous Ectra Service SEH, Inc. PIP 2006-01 Road Feasibilty CITY OF WHITE BEAR_ LAKE TOTAL CLAIM City of White Bear Lake Fire & Paramedic: September 2006 1,038.47 1,038.47 43.65 43.65 807.001 807.00 240.50 --� 78.001 162.50 40430 -_ 241.80'-- _ 162.50 5,000.00 ' 5,000.00 7,917.38 925.00 50.00 5.765.29 93.75 127.01 1,620.86 274.01 131.25' 76.501 537.26 143.99 221.51 242.511 108.751 112.50 75.00 3,200.33 187.50 291.00 131.25 342.40 925.00 50.00 5,533.58 1, 231.71 314.00 314.00 414.38 63 75 51.00 7013' 229.50 4,379.18 477.88 - - 330.50 3,570.801 1,264.33 - 942.331 Run: 09/14/2006 at 10:53:45 AM Page 1 of 3 File: 06claim09.123 Claims For Payment CITY OF GEM LAKE Period Ending 09/14/2006 DATE CLAIM# PAID GP 6909 14-Sep-2006 GP 6910 14-Sep-2006 GP 6910 14-Sep-2006 GP 6910 14-Sep-2006 GP 6910 14-Sep-2006 GP 6911 14-Sep-2006 GP 6912 14-Sep-2006 GP 6913 14-Sep-2006 GP 6913 14-Sep-2006 GP 6913 14-Sep-2006 GP 6914 14-Sep-2006 GP 6915 14-Sep-2006 GP 6915 14-Sep-2006 GP 6915 14-Sep-2006 GP 6915 14-Sep-2006 GP 691614-Sep-2006 GP 6917 14-Sep-2006 GP 6917 14-Sep-2006 GP 6917 14-Sep-2006 GP 6917 14-Sep-2006 GP 6917 14-Sep-2006 GP 6917 14-Sep-2006 GP 6917 14-Sep-2006 GP 6917 14-Sep-2006 GP 6917 14-Sep-2006 GP 6917 14-Sep-2006 GP 6918 14-Sep-2006 GP 6918 14-Sep-2006 GP 6918 14-Sep-2006 GP 6919 14-Sep-2006 GP 6919 14-Sep-2006 GP 6919 14-Sep-2006 GP 6920 14-Sep-2006 GP 6920 14-Sep-2006 GP 6920 14-Sep-2006 GP 6921 14-Sep-2006 GP 6921 14-Sep-2006 GP 6921 14-Sep-2006 GP 6922 14-Sep-2006 GP 6922 14-Sep-2006 GP 6922 14-Sep-2006 GP 6922 14-Sep-2006 GP 6923 14-Sep-2006 GP 6923 14-Sep-2006 GP 6923 14-Sep-2006 JGP 6924 14-Sep-2006 Paul Emeott, Mayor Chuck Watson, Council Hutch Schilling, Council Richard Bosak, Council Tom Rasmussen, Council Frederic Magnuson, Clerk PAID TO Signatures Approving Claims For Payment Date Of Approval DATE T /{Z` / C�✓� y DATE 9 ' DATE DATE 1 Lil dh DATE DATE DESCRIPTION OF CLAIM City of White Bear Lake I Fire Marshall & Inspections: September 2006 f' MESLOW & O_LSON, PLLC .'TOTAL CLAIM 1 Meslow & Olson, PLLC TelConW_CtyAttyReWason;LtrDcpReLundell;Ad. I Magnuson & Associates. LLC Magnuson & Associates. LLC Magnuson & Associates. LLC - MOLLY BONIN Molly Bonin Molly Bonin KRISTINA SWANSON Kristina Swanson Kristina Swanson W_ DAWN SEGER_M_ARK Dawn_Segermark Dawn Segermark GABRIELLE BLAKE Gabrielle Blake _ Gabrielle Blake HILARY MAGNUSON Hilary Magnuson Hilary Magnuson Hilary Magnuson PAUL R. EMEOTT Paul R. Emeott Paul R. Emcou Richard Bosak m GENERAL SEWER $ AMOUNT FUND FUND 322.00 360.80 122.501 7.051 onf 231.25 7430 74.30' -- 390,00 390.00 49700 - 400.00 240,00 3,556.46 4,024.75 _CapitalPTjcctAdministration:Aug/Sep-00.8 houri _ ElectionAdm_inistration:Aug/Sep-21.80 hours AsstClerkGeneral:Aug/Sep-14.50 hours TOTALCLAIM Head Judge Training: 1.50 hrs cr $14.00 Head Judge Primary Election: 11.00 hrs a $14. TOTALCLAIM Judge Training: 1.50 hrs © $12.00 1 - Judge Primary Election: 11.00 hrs a $12.00 TOTALCLAIM Judge Training: 1.50 hrs (a), $12.00 - Judge Primary Election: 10.00 hrs ® $12.00 TOTALCLAIM Judge Training: 1.50 hrs @ $12.00 Judge Primary Election: 10.00 hrs © S12.00 TOTALCLAIM Judge Training: 1.50 hrs Q $12.00 Primary Election Set-Up_2.0 hrs @ $12.00 Judge Primary Election: 9.00 hrs © $12.00 TOTAL CLAIM_ 3rd Qtr'06 Salary ($515.00-31.93ss-7.47mm) 1/2 High Speed Internet Jul/Aug/Sept l 3rd Qtr'06 Salary ($206.00-12.77ss-2.99mm) l Run: 09/14/2006 at 10:53:45 AM Page 2 of 3 175.00 150]-(�O- L31 .00 138.00 150.00 535.601- 190.24 477.00 _ 20.00 400.00 80.00 80.00' 80.00 3155646 13627 9423 49.84 12.95 84.36 1,552.20 62.40 1,090.00' 942.50 21.00 154.00 . 18.00 132.00 18.001 120.001 18.00 120.00 18.00 24.00 108.00 475.60 60.00 190.241 File: 06claim09.123 400.00 240,00 3,556.46 4,024.75 _CapitalPTjcctAdministration:Aug/Sep-00.8 houri _ ElectionAdm_inistration:Aug/Sep-21.80 hours AsstClerkGeneral:Aug/Sep-14.50 hours TOTALCLAIM Head Judge Training: 1.50 hrs cr $14.00 Head Judge Primary Election: 11.00 hrs a $14. TOTALCLAIM Judge Training: 1.50 hrs © $12.00 1 - Judge Primary Election: 11.00 hrs a $12.00 TOTALCLAIM Judge Training: 1.50 hrs (a), $12.00 - Judge Primary Election: 10.00 hrs ® $12.00 TOTALCLAIM Judge Training: 1.50 hrs @ $12.00 Judge Primary Election: 10.00 hrs © S12.00 TOTALCLAIM Judge Training: 1.50 hrs Q $12.00 Primary Election Set-Up_2.0 hrs @ $12.00 Judge Primary Election: 9.00 hrs © $12.00 TOTAL CLAIM_ 3rd Qtr'06 Salary ($515.00-31.93ss-7.47mm) 1/2 High Speed Internet Jul/Aug/Sept l 3rd Qtr'06 Salary ($206.00-12.77ss-2.99mm) l Run: 09/14/2006 at 10:53:45 AM Page 2 of 3 175.00 150]-(�O- L31 .00 138.00 150.00 535.601- 190.24 477.00 _ 20.00 400.00 80.00 80.00' 80.00 3155646 13627 9423 49.84 12.95 84.36 1,552.20 62.40 1,090.00' 942.50 21.00 154.00 . 18.00 132.00 18.001 120.001 18.00 120.00 18.00 24.00 108.00 475.60 60.00 190.241 File: 06claim09.123 Claims For Payment CITY OF GEM LAKE Period Ending 09/14/2006 Paul Emeott, Mayor Chuck Watson, Council Hutch Schilling, Council Richard Bosak, Council Tom Rasmussen, Council Frederic Magnuson, Clerk DATE CLAIAIN PAID I PAID TO Tom Rasmussen GP 6925 14-Sep-2006 GP 6926 14-Sep-2006 Hutch Schilling GP 6927 14-Sep-2006 Chuck Watson GP 6928 14-Sep-2006 Sarah Cobian GP 6929 14-Sep-2006 Frederic C.-Magnuson ALL 09/14/2006 SEPTEMBER SUMMARY 8.33% Of Budget Monthly ALL 09/14/2006 YEAR-TO-DATE SUMMARY 75.00% Of Year Completed ALL 09/14/2006 VERSUS ANNUAL BUDGET 75.00% Of Year Completed Signatures Approving Claims For Payment Date Of .1 p iro%al DATE DATE L DATE / DATE DATE / ! DATE / DESCRIPTION OF CLAIM 3rd Qtr'06 Salary ($206.00-12.77ss-2.99mm) 3rd Qtr'06 Salary ($206.00-12.77ss-2.99mm) 3rd Qtr'06 Salary ($206.00-12.77ss-2.99mm) 3rd Qtr'06_Salary ($772_50.47.89ss-I 1.20mm) 3rd Qtr'06 Salary ($772.5047.89ss-11 20mm)_ TOTAL FOR SEPTEMBER % Annual Budget TOTAL YEAR-TO-DATE %Annual Budget Annual Budget $Under/($Over) Annual Budget %Under/ -%Over GENERAL SEWER $ AMOUNT FUND FUND _ 190.24' 190.241 190.24 190.24 190.24 19024 713_41 713.41 713.41] 713.41 $41,581.17 1 $39,692.05 $1,889.12 11.34% 1 10.82% 0.52% $446,020.38 1 $429,129.721 $16,890.66 121.62% 1 135.46%I 33.82% ($170,960.88) ($191,532.72)1 $20,571.84 -46.62% ! -60.46% 41.18% Run: 09/14/2006 at 10:53:45 AM Page 3 of 3 File: 06claim09.123 TREASURER'S REPORT GENERAL FUND CHECKING 2006 CITY OF GEM LAKE --y OF GEM County Road %,em Lake, MN LAKE "Ell East 55110-5231 GENERAL FUND CHECKING C H K I 01/01/2005 START 27343.11 73120.25 45777.14 27343.11 26802.011 27,343.11 BANK -452589.45 406812.31 TRAM TRAN CHECKS TO DEPOSITS FROM PAYMENT FOR N DEBIT CREDIT BALANCE BALANCE DATE 09-Au -06 # 1 Gem Lake Service 2004 Debit Fund Transfers ecialAssessPaymentFrom RamCly(W 8 7,951.50 106,267.84 106 267.84 30-Au -06 3P6885 Waste Curbside Recycling: September 2006 8 (314.00 105,953.84 105,953.94 24-Au -06 3P6886 PRESS PUBLICATIONS TOTAL CLAIM 8 (395.27 105,558.57 105,558.57 31-Au -06 3P6887 MESLOW & OLSON. PLLC TOTAL CLAIM 8 354.50 105,204.07 105 204.07 25-Atqj.06 P6888 CITY OF WHITE BEAR LAKE TOTAL CLAIM 8 1,264.33 103,939.74 103,939.74 29-Au -06 3P6889, RAMSEY COUNTY TOTAL CLAIM 8 5,765.29 98,174.45 98,174.45 25-Au -06 3P6890 Xcel EnTZ Street Lighting: July 2006 8 74.21 98,100.24 98,100.24 25-Aug.06 2Etn McNulty Construction Larkin Permit No. 2006-02 Refund 8 584.50 97,515.74 97,515.74 24-Au -06 3P6892 SEH, INC. TOTAL CLAIM 8 3,954.99 93,560.75 93,560.75 29-Au -06 JP6893 Lewis Software Associates, LLC 941 Filing Service 3rd Qtr 2006 - 2nd Qtr 2007 8 20A0 93 540.75 93,540.75 28-Au -06 3P6894 Gopher Sign Company 10 City Limit Signs/ 1 Stop 8 716.85 92,823.90 92,823.90 29-Au -06 P6895 Fitzgerald Lawn Care, Inc. Scheuneman Road Boulevard Mow 8 (80.00 92,743,90 92,743,90 25-Au -06 P6896 Minnesota Office of Administrative Hearin Hansen Detach/Annex Petition 8 (4,778.35 87,965.55 87 965.55 24-Au -06 j--P6897 LEONARD,OBRiEN,SPENCER G & S TOTAL CLAIM 8 (54,678.31 33,287.24 33,287.24 28-Au -06 P6898 Timberline Tree Service Scheuneman Road Tree and Brush Removal 8 (958.50 32,328.74 32,328.74 25-Au -06 P6899 Cindy Shilts Permit Closure #P2006-07 8 (243.75 32,084.99 32,084.99 23-Au -06 aP69001MAGNUSON & ASSOCIATES, LLC TOTAL CLAIM 8 61467.66 25,617.33 25,617.33 03-Au -06 11 Scott Tessier Minor Subdivision Application Fee 8 500.00 26,117.33 26,117.33 03-Au -06 21 White Bear Lions Club 2nd Qtr 2006 Charitable Gambling 8 410.00 26,527.33 26 527.33 03-Aug-06 31 TOTAL PAYMENT 8 340.50 26,867.83 26,867.83 07-Aug-06 11 State of Minnesota Wire Transfer) Traffic Fines: August 2006 8 75.00 26,942.83 26,942.83 11-Aug- 6 11 WHITE BEAR MECHANICAL TOTAL PAYMENT 8 96.85 27,039.68 27,039.68 l l-Aug-06 2 White Bear Mechanical Mechanical Permit #M2006-06 (Final P 8 5.00 27,044.68 27,044.68 31-Au -06 1 Premier Bank Interest Paid This Period 8 298.28 27,342.96 27,342.96 08-Se -06 1 Premier Bank Adjustment for Bank Error on Check #6878 8 0.15 27,343.11 27,343.11 Run Date: 09/08/2006 at 03:31:30 PM E-File: CheckinglGenFund06.123 Page 1 of 1 Premier NwEl6i Ba n k Minnesota Owned. Minnesota Operated. CITY OF GEM LAKE GENERAL FUND 1369 COUNTY ROAD E E GEN! LANE MN 55110-5231 PREFERRED ELITE LEMDc=. LER MENTER FDIC Page: 1 Account Number: 6005590 Statement Date: 8/31/06 Checks/Items Enclosed: 33 Now offering Health Savings Accounts Contact your branch office for more infromation CITY OF GEM LAKE GENERAL FUND Beg= ng Balance 8/01/06 Deposits / Misc Credits 4 Withdrawals / Misc Debits 32 ** Ending Balance 8/31/06 Service Charge Interest Paid Thru 8/31/06 Interest Paid Year To Date Annual Percentage Yield Earned Number of Days for A.P.Y.E. Average Balance for A.P.Y.E. Average Collected Balance Minimum Balance Enclosures Miscellaneous Credits Acct 6005590 139,135.56 1,725.63 113,518.08 27,343.11 ** .00 298.28 2,690.12 3.92 31 91,220.62 91,221 27,044 33 Date Deposits withdrawals Activity Description 8/03 1,250.50 DEPOSIT 8/07 75.00 MN STATE FINANCE/ACH PYMT GEM LAKE CITY OF 8/11 101.85 DEPOSIT 8/31 298.28 Interest Earned �1 86 SEE REVERSE SIDE FOR ADDITIONAL INFORMATION CITY OF GEM LAKE Miscellaneous Debits Date Deposits 8/09 Paid Checks Date Check No. 8/29 6848 8/03 6868* 8/02 6869 8/02 6870 8/08 6872* 0 /03 6873 01 6874 u/03 6875 8/01 6876 8/01 6878* 8/01 6879 Daily Balance Summary Date Balance 8/01 129,103.52 8/02 122,130.31 8/03 117,024.28 8/07 117,099.28 8/08 116,935.23 Account Number: Statement Date: Withdrawals Activity Description 7 9si -50-- - - TRANsi" Zed--6103780--- * indicates skip in check numbers Amount Date Check No. Amount Date Check No. 190.24 8/01 6880 825.00 8/25 6891 150.00 8/02 6882* 5,000.00 8/24 6892 1,264.33 8/02 6883 394.88 8/29 6893 314.00 8/09 6884 1,200.00 8/28 6894 164.05 8/30 6885 314.00 8/29 6895 5,765.29 8/24 6886 395.27 8/25 6896 102.00 8/31 6887 354.50 8/24 6897 441.24 8/25 6888 1,264.33 8/28 6898 558.79 8/29 6889 5,765.29 8/25 6899 5,535.00 8/25 6890• 74.21 8/23 6900 3,011.25 Page: 2 6005590 8/31/06 Amount 584.50 3,954.99 20.00 716.85 80.00 4,778.35 54,678.31 958.50 243.75 6,467.66 Date Balance Date Balance 8/09 107;783.73 8/28 33,768:86 8/11 107,885.58 8/29 27,713.33 8/23 101,417.92 8/30 27,399.33 8/24 42,389.35 8/31 27,343.11 8/25 35,444.21 SEWER FUND CHECKING 2006 CITY OF GEM LAKE TREASURER'S REPORT OF GEM LAKE SEWER FUND C H 05 Jan START 42,968.82 County Road "E" East CHECKING K 30389.47 -37304.06 25762.76 63066.82 „em Lake. MN 55110-5231 I N BANK BALANCE DEBIT CREDIT 30388.47 BALANCE TiJ N TRAN CHECKS TO DEPOSITS FROM PAYMENT FOR DATE 21-Au 06 # SP2121 titan Council Current User Clangs: September 2006 8 -1038.47 26777.72 26777.72 21-Au -06 SP2122 Gopher State One -Call 31 fix$1.45/cal EmerVoicetix .SO 8 -49.45 26728.27 26728,27 11-Aug:06 SP2123 Hillary Farm, LLC Sanitary Sewer De_ dication(R IaopChldl2110 -1.00 26727.27 26728.27 II-Aug-06 1 Premier Bank FeeToStop Chk#2110 $1 ToHt7lmyF 8 -25.00 26702.27 26703.27 03-Aug-06 1 McNulty Canstruction, Inc. IstQtr2OO6Sewer Fees/Residential 8 43.00 26745.27 26746.27 03-Aug-06 2 John Hurt 1st Qtr 2006 Sewer Fees/Residential 8 43.00 26788.27 26799.27 03-Au$06 3 Cafe Craviom Inc. 2006 Sewer Fees/Comercial 1st m 8 258.00 27046.27 2 03-Aug 06 4 SINGH ENTERPRISES, LLC TOTAL PAYMENT 8 1032.00 28078.27 280079.27.27 03- -06 5 BARNETT CHRYSLER JEEP KIA TOTAL PAYMENT 8 29283.27 03-Aug-06 6 Dan's ABi Auto Clinic 1st 2006 Sewer Fees/Commercial 8 29454.27 29455.27 03-Aug-06 7 CbarlesRudisel 1st 2006SewerFees/Residential 8 M1204.00129282.27 29497.27 29498.27 p3-qug-p6 8 H'liary Farm, LLC 1st 2006 Sewer Fees/Residential 8 29540.27 29541.27 03-Aug-06 9 ARNCO DIDUSTRIES, INC. TOTAL PAYMENT 8 29755.27 29756.27 03-Aug-06 10 Helen Kahl 1st 2006Sewer Fees/Resideutial 8 29798.27 29799.27 11-Aug-06 1 Maia & Mark Hendrickson 1 st Qtr 2006 Sewer Fees/Residential 8 43.00 29841.27 29842.27 I1-Aug-06 2 AM -PM Automotive 1st Qtr 2006 Sewer Fees/Commercial 8 172.00 30013.27 30014.27 11-Au -06 3 Waldoch Custom Center 1st Qtr 2006 Sewer Fees/Commercial 8 172.00 30185.27 30186.27 11_qu 96 4 PODS TIRE & WHEEL TOTAL PAYMENT 8 198.00 30383.27 30384.27 31-Aug-06 1 Premier Bank Interest Paid This Period 8 5.20 30388.47 30389.47 J Run Date: 09/08/2006 at 03:28:06 PM E-File: Checldng2SewerFund06.123 Page 1 Premier Ba n k Minnesota Owned. Minnesota Oi?ei•ated. CITY OF GKIA LAKE SEWER FUND 1369 COUNTY ROAD E E GEM LAKE MN 55110-5231 Page: 1 Account Number: 6005582 Statement Date: 8/31/06 Checks/Items Enclosed: 5 86 NOW OFFERING Health Savings Accounts 6 Remote Deposit Capture NON PROFIT PREMIER PLUS CITY OF GEM LAKE Acct 6005582 SEWER FUND Beginning Balance 8/01/06 27,842.29 Deposits / Mise Credits 3 3,686.20 Withdrawals / Misc Debits 4 1,139.02 ** Ending Balance 8/31/06 30,389.47 ** Service Charge .00 Interest Paid Thru 8/31/06 5.20 Interest Paid Year To Date 39.31 Annual Percentage Yield Earned .20 Number of Days for A.P.Y.E. 31 Average Balance for A.P.Y.E. 30,622.66 Average Collected Balance 30,623 Hin; rmnm Balance ance 27,816 Enclosures 5 Miscellaneous Credits Date Deposits Withdrawals Activity Description 8/03 3,096.00 DEPOSIT 8/11 585.00 DEPOSIT 8/31 5.20 Interest Earned Miscellaneous Debits Date Deposits 8/11 Withdrawals Activity Description 25.00 Stop/Hold Fee �• EQUAL F-N oeER Lc�R MEMBER FDIC SEE REVERSE SIDE FOR ADDITIONAL INFORMATION CITY OF GEL2 LAKE Account Number: Statement Date: Page: 2 6005582 8/31/06 Paid Checks * indicates skip in check numbers Date Check No. Amount Date Check No. Amount Date Check No. 8/Qi -- 1_2n _ -- 26-.10 8124 - -- -2121 — i;03a.-4 i - -8j2? 11G�`----- _ - Daily Balance Summary Date Balance Date Balance Date Balance 8/01 27,816.19 8/11 31,472.19 8/28 30,384.27 8/03 30,912.19 8/24 30,433.72 8/31 30,389.47 Amount 49.45 CAPITAL PROJECTS FUND CHECKING 2006 CITY OF GEM LAKE OF GEM LAKE 2004 - 2006 BONDS C S9 County Road "E" East CAPITAL PROJECT FUND H em Lalcq MN 55110-5231 CHECKING #6103844 K TRANEH—EC-14 CHECKS TO I DATE # DEPOSITS FROM PAYMENT FOR N 8 23-AuS796 1 Wells FaW Broketap ire Ttansler 23-Aug-06 2 Premier Bank Incoming Wire Fee 8 —J Rim Date: 09/08/2006 at 03:40:38 PM E-File: Checking3Project06.123 PREMIER BANK WBL 03-Nov-04 START -755299.57 992037.57 TREASURER'S REPORT 0.00 236738.00 DEBIT CREDIT BALANCE 236,738.00 236738.00 BANK BALANCE Page 1 Premier IL� eaN-c- LENOE r. Bank Minnesota Ozmed. Minnesota Operated. METMER FDIC CITY OF GEM FAKE CAPITAL PROJECTS FUND 1369 COUNTY ROAD E E GEM LAKE MST 55110-5231 Page: 1 Account Number: 6103844 Statement Date: 8/31/06 Checks/Items Enclosed: 0 86 NOW OFFERING Health Savings Accounts & Remote Deposit Capture NON PROFIT PREMIER PLUS CITY OF GEM LAKE CAPITAL PROJECTS FUND Acct 6103844 Beginning Balance 8/01/06 5,000.00 Deposits / Misc Credits 1 231,750.00 Withdrawals / Misc Debits 1 12.00 ** Ending Balance 8/31/06 236,738.00 ** Service Charge .00 Average Balance 72,279 Average Collected Balance 72,279 Min =m Balance 5,000 Miscellaneous Credits Date Deposits Withdrawals Activity Description 8/23 231,750.00 WIRE IN WELLS FARGO BROKERAGE Miscellaneous Debits Date Deposits Withdrawals Activity Description 8/23 12.00 Incoming Wire Fee Daily Balance Summary Date Balance Date Balance Date 8/23 236,738.00 Balance SEE REVERSE SIDE FOR ADDITIONAL INFORMATION TREASURER'S REPORT DEBIT FUND CHECKING 2006 CITY OF GEM LAKE --�Y OF GEM LAKE County Road "E" East u.m Lake. MN 55110-5231 TRAM TRAM CHECKS TO DATE # DEPOSTTSFROM 2006 BONDS FROM PIP2004-01 DEBT SERVICE CHECKING #6103780 C H K I N 01-Jan-05 START 0.00 91214.05 BANK BALANCE -62340.78 126685.981 26868.85 PAYMENT FOR DEBIT CREDIT 91214.05 BALANCE 09-Au -06 I 1 I Gem Lake General Fund Transfers cialAssessPa entFmm 8 7951.50 126535.22 126535.22 14-A -06 5003 Wells Fargo Bmk Services, LLC Bond Payment #3 (01 Aug2006) 8 -35321.17 91214.05 91214.05 Run Date: 09/08/2006 at03:33:35 PM E-File: Checkwg4Honds06.123 Page 1 Premier -� 12h DER Bank Minnesota Ozvned. Minnesota Operated. MEMBER FDIC Page: 1 CITY OF GEM LAKE 6103780 SERVICE 2004 DEBIT FUND Account Number: 1369 COUNTY ROAD E E Statement Date: 8/31/06 GEM LAXE MN 55110-5231 Checks/Items Enclosed: 1 86 NOW OFFERING Health Savings Accounts 6 Remote Deposit Capture NON PROFIT PREMIER PLUS CITY OF GEM LAKE Acct 6103780 SERVICE 2004 DEBIT FUND Beginning Balance 8/01/06 118,583.72 Deposits / Misc Credits 1 7,951.50 Withdrawals / Misc Debits 1 35,321.17 ** Ending Balance 8/31/06 91,214.05 ** Service Charge .00 Average Balance 103,974 Average Collected Balance 103,974 Minimum Balance 91,214 Enclosures 1 Miscellaneous Credits Date Deposits Withdrawals Activity Description 8/09 7,951.50 TRANSFER FROM 6005590 Paid Checks * indicates skip in check numbers Date Check No. Amount Date Check NO. Amount Date Check No. Amount 8/14 5003 35,321.17 Daily Balance Summary Date Balance Date Balance Date Balance 8/09 126,535.22 8/14 91,214.05 SEE REVERSE SIDE FOR ADDITIONAL INFORMATION MINUTES GEM LAKE CITY COUNCIL JOINT MEETING WITH WHITE BEAR TOWNSHIP BOARD OF SUPERVISORS 18 SEPTEMBER 2006 The meeting was called to order at 8:05 p.m. Present: Gem Lake Mayor: Paul Emeott; Gem Lake City Council Members: Richard Bosak, Tom Rasmussen and Hutch Schilling; Gem Lake City Clerk: Fritz Magnuson; Gem Lake Planning Commission Member and Architect: Craig Rafferty; Gem Lake Resident: Mark Sweet. White Bear Township Town Board Members: Bob Weisenburger, Dick Sand and Bill Mample; White Bear Township Town Clerk: Bill Short; Attorney for Gem Lake and White Bear Township: Patrick Kelly. Kelly announced that this joint meeting between the Gem Lake City Council and the White Bear Township Board is taking place to discuss the possibility of a proposal for a joint facility that will be referred to as "Heritage Hall". He explained that he is both the City Attorney for Gem Lake and the Town Attorney for White Bear Township, and that his direction from the City of Gem Lake and White Bear Township is to come up with some type of format for this unique situation because Gem Lake and White Bear Township are breaking new ground in this area. He explained that the land is owned by White Bear Township and the building, which is proposed to be constructed by Gem Lake, will be primarily used for the City of Gem Lake. He reported that there are legal considerations for Gem Lake, such as public hearings which must be held in the city. Kelly reiterated that his position as City Attorney and Township Attorney, is to listen to negotiations, and that at this point in time there will be discussion only. He stated that the two communities will try to determine a format to undertake the joint venture, noting that today's discussion is not set in stone, but only to get input. He stated that both Gem Lake and the Township have similar objectives for their citizens, and that tonight's meeting is a huge step that could be monitored by other political subdivisions to show a meeting of minds to better serve the taxpayers. Short explained that the initial conversations about the benefits of a joint facility started a few years ago. He stated that the Township acquired the property a year ago through the Township's Economic Development Program, realizing that it could be sold for economic development purposes or serve as a site for a new building that could benefit both communities. He explained that Craig Rafferty, Fritz Magnuson, Bill Mample, and himself comprise a committee that has been pursuing this joint endeavor, and that they have been meeting since last winter. Short noted that Rafferty has been very helpful with the project, which is now at a point now where the program has been presented in a printed concept. Short reported that White Bear Township would like to tie this project in with the relocation and renovation of the Town Hall, which is proposed to be relocated to the Township administrative campus on Hammond Road. He stated that the Town's Economic Development Authority and the Town Board have concluded that they would like the Township to have completed the relocation and renovation of the Town Hall to coincide with May 11, 2006, the Township's sesquicentennial date. Short stated that he has been working with Magnuson and Rafferty on that timeline. He noted that the projects need to be coordinated, because when the Town Hall is moved, there will be a need to provide a new poling place for that precinct, and that the proposed joint facility will serve that purpose. Short also noted that the proposed building has been identified as providing space for Town organizations to meet. He explained that the Township does not expect to need the joint facility for its day-to-day operations. Short reported that he was recently approached by Ramsey County Undersheriff Altendorfer to discuss the possibility of adding a patrol sub -station to the proposed building. Short explained that the Ramsey County Sheriff s Department provides law enforcement services to both Gem Lake and White Bear Township, as well as the nearby communities of North Oaks and Vadnais Heights. Short reiterated that the purpose of tonight's meeting is for the Township and the City of Gem Lake to see how many things can be agreed upon for a Joint Powers Agreement, and for guidance on how to proceed. Magnuson stated that he would like two additional points discussed. He explained that it is anticipated that during the time that the Town Hall is being moved and renovated, that the new building will already be occupied and that the Town will have a new home there, and that in addition to being City of Gem Lake's meeting place, it will also be the Town's meeting place for the 6 - 8 months during the Town Hall transition process. Magnuson stated that in addition to being approached by Undersheriff Altendorfer about an interest in a substation at the new joint facility, he has also been approached by the White Bear Lake Conservation District regarding their interest in having an office in the building. He noted that the Undersheriff has stated that he senses they would not need a great deal of space in the building. Page 1 of 5 Magnuson reported that Gem Lake is interested in acquiring a 1.6 acre parcel of property adjacent to the south side of the Township -owned parcel. He explained that Gem Lake has, in its Comprehensive Plan, identified that area of the city as a good place to locate a park. Magnuson stated that this might be an opportunity to expand the "Heritage Hall" campus to the adjacent property. Magnuson also reported that he has had recent discussion with Ramsey County Public Works, regarding the possibility of a Goose Lake Road extension, which could run immediately through the adjacent property. He noted that there have been traffic concerns from both the Gem Lake and Township residents relating to speeding and traffic loads on Otter Lake Road. He explained that Gem Lake is looking at the opportunities / benefits that may come from obtaining the adjacent parcel, including realignment of the right-of-way. Rafferty indicated on a map where the current Town Hall is located and where the proposed Heritage Hall facility would be located, which he explained is at the intersection of Otter Lake Road and Goose Lake Road. Rafferty stated that the idea for the Heritage Hall facility is to have it completed so that it can be occupied sometime in September/October/November of next year. He stated that it is proposed to vacate the Town Hall, and that the Heritage Hall building can be used by the Township during the time when the Town Hall is being relocated and restored. He noted that while there are two different projects going on, ,there will be some dependency on each other for the timely execution of the schedule sequence. He stated that the real goal for the Township is the May 11, 2008, sesquicentennial. Rafferty stated that there are some joint use requirements, such as a vestibule, entry area, place for coats, restrooms, and a reception area, which can serve both as a secretarial position for the City of Gem Lake as well as reception and directional assistance for White Bear Township and others. He explained that the building will also serve as a location for voting and meeting rooms for multipurpose city functions. Rafferty stated that the building is proposed to have a conference meeting room, control room, cable casting room, filing area, kitchenette, general storage, stairway to al low access to basement, janitor's area. He reported that 1,000 square feet has been planned for a basement because this is the maximum size without having to provide a second exit. Rafferty stated that at this time, the basement would be for storage and utility purposes only, and in this particular case, it would not be served by an elevator, however, the basement could be completed in the future, and another exit and elevator can be added. He noted that there has been discussion on thermal or solar systems, however he stated that a good healthy level of insulation with natural ventilation and natural lighting can go a long way to create a very sustainable and efficient building without having to go into more complex systems. He reported that the parking area is planned for 22 sites, and that the day-to-day requirement is 11. He reported that there is an area to allow for future expansion of the building. Rafferty stated that sanitary water and sewer will be extended to the site, however it has not been determined if they will be provided by Gem Lake or the Township. He noted that the Township services are the closest. He stated that sidewalks and patios will also have to be considered. Rafferty presented photographs of the property and the quality of the trees, noting that there are some significant trees but that most is underbrush. He stated that there is a slight differential in the topography where it is lower by the railroad tracks and then rises slightly. He stated that most of this is in the setback of the overhead lines and the setback requirements of the railroad. Rafferty reported that the bulk of the property is on higher flat ground, and very little is in the lower area. Rafferty presented a simplified drawing of the proposed facility, explaining that there is an entry area centered, offices to the left, a large meeting hall to the right, and an open space to connect them, and there is an area that could allow for a possible future extension. He stated that the building will have an immediate access off of Otter Lake Road, and if in future, the extension of Goose Lake Road comes about, a second access can be facilitated to give equal access to both entrances. He stated that the building and parking can be organized so that it would give equal emphasis to both entries (a gesture toward two communities). Rafferty stated that it is important to note that the Town Hall was designed by noted Architect, Cass Gilbert, early in his career. He stated that Gilbert is perhaps the most noted architect in the State of Minnesota, and that he went on to do projects of a completely different scale, such as the Woolworth Building, the State Capitol, etc. Rafferty also pointed out that noted Architect Edward Lundy has designed buildings in Gem Lake. He stated that the idea is to find a way to interpose the kind of character of these architects into Heritage Hall. He noted that it will not be to mimic Cass Gilbert or Edward Lundy, but to borrow on their tradition to establish a building with its own identity. Rafferty reviewed a draft of a rough budget for the building, explaining that it is proposed to be approximately 3,700 square feet, with a basement of 1,000 square feet. He noted that the Township has already purchased the property. J He stated that soft costs include surveys, legal costs, insurance, architects, engineering, landscaping, testing, security, communications, permits, miscellaneous equipment, supplies, moving, furniture, contingency and others. He stated that Page 2 of 5 most of the costs refer to the new building, however there will be other costs relating to the relocation and restoration of the Town Hall. Short stated that agreements are needed. He explained that the Town acquired the site and is prepared to go forward immediately. He noted that discussion began with how the Township's part of the project would occur, and it was initially contemplated that the Town's contribution would be to acquire the site, extend sewer and water to it, and to do some improvements to the land. He reported that the Town Engineer has been directed by the Town Board to prepare a feasibility report to provide sewer and water to the site. Short also explained that the Town has had a Phase 1 and Phase 2 Environment Study done on the property and has performed some site corrections, including removal of contaminated soils and abandonment of a septic tank. He stated that the Township's total costs are estimated at approximately $300,000. He noted that the cost to create the building is estimated at approximately $700,000, or a two-thirds / one-third ratio, which he noted appears to be acceptable to the Town Board. At this point in the meeting, the Gem Lake City Council members also indicated their agreement to this ratio. Magnuson explained that part of the plan is to give the City of Gem Lake more visibility and viability and to go forward in the future. He stated that it is hoped that the building will bean asset to both communities. He stated that there will be a need of acceptance or at least acknowledgment of the Township costs of between $300,000 - $330,000. He stated there is also a need to adjust it to make sure that the costs are fairly distributed, if the building is under budget, so there is consideration if the Township has overpaid. Short noted that if the building is substantially higherthat budgeted, i.e., if the cost of providing office space to the White Bear Lake Conservation District would significantly increase the budget, it would have to be determined what they would pay in rent. Short emphasized that the visibility of a Sheriffs Department substation at this location would be an asset to both communities. Magnuson stated that he reviewed the draft lease agreement and that he has found problematic areas. He noted that one concern is that as the agreement is currently drafted, the lease does not create an asset. He suggested that an agreement should be drafted in a manner that creates an asset for both communities. Magnuson also noted a second concern in that certain city council actions must be performed within the city limits. He stated that the city will have an option to J go back to Tousley Ford to hold public meetings. He stated that the project for Heritage Hall will show their citizens that the City is viable, has a house and lives here. He pointed out that another option would be to redraw the political lines, which can be problematic, and he stated that Gem Lake does not want the Township to lose any property. He stated that the goal is to work together to create a viable asset for both communities, and that they want to see an asset based project. He suggested the possibility of a second Joint Powers Agreement for the ongoing operation and maintenance of the facility. Kelly stated that he understands the need for each community to share equity in the building, and that a JPA can address that. He noted that a lease term of 99 years can be made subject to a renewable term of 99 years. He stated that bonding requirements may require ownership, which will need to be investigated. He stated that an agreement can show that there is real value for each community. He noted that it is clear that it must be done right to protect the tax payers of both communities. He stated that one option to the boundary issue might be to seek special legislation that would allow Gem Lake to have bonding hearings at the new building because they have ownership in it and because it is accessible to their citizens. In response to a question if voting would be an issue, Magnuson stated that he has checked with Ramsey County and that this facility would work because voting can occur within 300 yards of the political boundaries. He noted that the City of Gem Lake could actually have used the Town Hall for voting. Magnuson concluded that elections are not an issue. A question was asked if there would be any benefit to splitting the land and trading off some open space in Gem Lake with the Township to simplify the lease. Short explained that has been discussed and would be conceivable, however the current proposal appears to be the best solution at this time. Magnuson stated that the adjacent property to the south has as much land and its value is roughly equivalent to what the Town paid for this parcel. He stated that the adjacent property is 1.6 acres, as compared to the Township property J which is 1.2 acres, and that it might be simple to run the line at that point, with no net loss. He stated that he did not know if net loss is an issue that needs to be addressed. He stated that giving up land is tentative for any political subdivision. He noted that the project needs to be politically correct if it is to be done at all. Noting the time line, Page 3 of 5 Magnuson suggested that the project move forward with the building site itself as if the second property did not exist. It was also noted that with regard to the extension of Goose Lake Road, the County is only vaguely interested and will not have the funds until 2011, and that they only agreed to discuss it ten days ago. Magnuson stated that he likes the idea of the possibility of acquiring the land in the future and also of the road extension, for long range planning. Emeott reported that Ramsey County has indicated a willingness to allow use of the unused right-of-way to construct a second entrance. Weisenburger stated that he feels that Kelly should proceed with a Joint Powers Agreement to address both the Town's and the City's concerns. Rasmussen asked about Gem Lake simply retaining ownership of the building and the Township retaining ownership of the land, thereby each having their own asset. Kelly explained the valuation aspects of the land and valuation of the building. He stated that he believes something can be structured in the JPA to protect both entities. It was explained that there is a need to proceed with engineering and architectural services in order to obtain better cost estimates. Kelly suggested the possibility of hiring a construction manager to help pin down the cost to fit the parameters of the project, and to manage the project. He stated that one of the concerns will be cost overruns, and that a construction manager can manage this and work with the architect. He noted that it must be determined who would pay the cost for the construction manager. Magnuson stated that a building design is needed, and that moving the Town Hall building is a separate project, but is somewhat tied into the Heritage Hall building. He questioned if there should be one single project or two separate projects (one for the building and one for the Town Hall relocation). He explained that the Gem Lake City Council will be meeting in two weeks, at which time they could consider moving forward on architectural services. He stated that on October 2"d an RFP can be initiated. Rafferty stated that they can be prepared to mail out the RFP after that meeting, and that the process will take a minimum of 2 — 3 weeks. He stated that he thinks there is value in putting both projects together because the consultant will be aware of both issues and working toward a solution for one that is timely for the other. He stated that he did not think that it makes sense to combine the bidding packages, noting that there will most likely be two contractors. Magnuson stated that they could adjust their October meeting schedule to add multiple meetings, if necessary. Sand stated that he did not believe that the asset issue is a big issue for the Town, and that the Township can work with Gem Lake on joint ownership, whether it is joint ownership of the land and building, or separate ownerships. He noted that the joint ownership will serve both communities well. He stated that the Township is more sensitive to the political implications of a boundary adjustment, whether it is a land trade off, or whether Gem Lake can legally accommodate having City Council meetings outside of their political boundaries. He stated that the Attorney will need to resolve these issues. Magnuson asked where the responsibility rests regarding the timeline, noting that as part of the contract the deadline needs to be identified. Short noted that there will be performance requirements and that each contract will have deadlines. Sweet suggested that a few people from the City and Township get together to prepare the RFP with the architect. He stated that he is a contractor and he offered his expertise, as long as there is no conflict of interest. Short noted that both the City and the Township are meeting in two weeks, at which time, they could authorize the Request for Proposal. Magnuson asked if an RFP could be prepared to be sent in the meeting packet for City Council review. Rafferty stated that one could be ready. Kelly explained that what is needed now is a conceptual agreement to work on an overall goal, and then the general JPA can be formulated in concept. Magnuson stated that the RFP and JPA could be added to their October 2"d meeting, and that it will be published as a decision based meeting, rather than a workshop. Page 4 of 5 It was noted that the Town Board also meets on October 2"d, and that both the Town Board and City Council can consider these matters simultaneously. Weisenburger directed that a copy of tonight's meeting tape be forwarded to the City of Gem Lake. It was moved and seconded to adjourn the meeting at 9:27 p.m. Respectfully Submitted, Joan Clemens, Recording Secretary for Frederic Magnuson, City Clerk ATTEST: Frederic C. a� s City Clerk J ATTEST: Pau . Emeott Mayor Z � Ii' '01 AW� ef!e: Minutes\2006\202sepm.wpd Page 5 of 5