HomeMy WebLinkAbout2006 12-21 CC PACKETCITY OF GEM LAKE
MINUTES OF CITY COUNCIL WORKSHOP
04 DECEMBER 2006
Mayor Emeott convened the December City Council Workshop at 7:35 PM in the first floor meeting room of
Tousley Ford. The roll call indicated Mayor Emeott and Councilors Bosak, Rasmussen, Watson and Schilling, Planning
Commission Chairman Lindner, and Planning Commissioners Rafferty and Wippich were present. Also present City
Clerk Magnuson, City Attorney Oliver, City Engineer Gese, City Planner Jochum, Councilor -Elect Swomley, City Intem
Powell. Members of the community present included Kim Anderson-Uzpen, Bob Uzpen, Dale Swomley and Brian
Hansen.
Mayor Emeott opened the meeting with discussion of proposed Planned Unit Development (PUD) and Residential
Mixed Use (RMU) additions to the Zoning Ordinance. Following his presentation, Mr. Oliver indicated that the RMU
portion of the proposal is redundant and that the PUD portion serves both concepts. Discussion with those present
followed with no action taken.
Mayor Emeott then explained he felt a visual approach to a vision statement might facilitate discussion and
presented a large scale "proposed" land use map representing the various discussions of the Planning Commission and
City Council over the last 15 months. He indicated this was generally representative of the land uses identified in the
36 point plan established. Discussion of golf course rezoning as somewhat problematic relative to current court cases
in other cities (Eagan and Eden Prairie) was introduced by Mr. Jochum. Mr. Schilling drew a number of trails he felt
might be beneficial and all present participated in discussion of merits and perils of the plan. Mr. Jochum noted that there
is some LCMR (lottery) grant money for trails available that should be considered. Discussion of the Institutional
Overlay used for the Montessori School as shown on the map followed.
Mayor Emeott then presented an updated sewer map for discussion siting the possible need for redistricting the
sewer into additional sections.
Lindner presented the idea of creating a historic district . Jochum cautioned and indicated problems with the idea.
Mr. Jochum then indicated he felt a series of community meetings held by his staff and the planning commission
would better facilitate the vision process than a community questionnaire. Following the vision meetings, a conclusion
statement might be more beneficial with yet additional comment requested.
Following additional discussion, Mayor Emeott thanked all in attendance for coming this evening. The workshop
was adjourned at 9:05 pm.
AUTHORED: 19 December 2006
APPROVED: 21 D ember 2006
ATTEST:
Frederic C. Magnuson
City Clerk
ATTEST(
�]
Paul R. Emeott
Mayor
efile: Minutes\2006\208decwm.wpd
Page 1 of 1
CITY OF GEM LAKE
MINUTES OF CITY COUNCIL MEETING
21 DECEMBER 2006
The regular meeting of the City Council of the City of Gem Lake was called to order by Mayor Emeott on Thursday,
21 December 2006 at 7:05 PM in the first floor meeting room of Tousley Ford, said change of meeting date having been
duly noticed. Mayor Emeott, Councilors Bosak, Schilling, Rasmussen and Watson were present. Also present were City
Clerk Magnuson and City Attorneys Kelly and Oliver. Also present was Councilor -Elect artig Swomley and Jim
McNulty.
Following Mayor Emeott's request for additions, deletions, or corrections, the following actions were taken:
1) Motion by Bosak, Second by Schilling to approve the minutes of the 20 November 2006 City Council Meeting was
unanimously approved; 2) Motion by Schilling, Second by Bosak to approve the minutes of the 04 December 2006
Public Hearing on amendments to Ordinance No. 43 and application for a Conditional Use Permit by Enterprise Car
Rental was unanimously approved as amended noting Rasmussen absent; 3) Motion by Rasmussen, Second by Bosak
to approved the minutes of the 04 December 2006 City Council Workshop was unanimously approved; 4) Motion by
Schilling, Second by Rasmussen to approve the 21 December 2006 agenda was unanimously approved; 5) Motion by
Bosak, Second by Schilling to accept the items on the Consent Agenda was unanimously approved.
Mayor Emeott then opened the duly noticed public hearing at 7:15 pm, the purpose of which is to present proposed
amendments to the Gem Lake ordinance adopting the State of MN Uniform Building Code and establishing fees and
permit requirements and to receive public comment on same. Mr. Oliver presented the Statement of Need, noting the
proposed revisions pulls together several related topics and creates a complete ordinance more closely associated with
those of adjacent cities. Discussion between the Council and Mr. McNulty followed referencing fees to be charged,
perceived redundancies in fees regarding plan review, and timing required to complete reviews. Mr. Magnuson and Mr.
Emeott both noted that no additional fees have been added and that the cost of the Plan Review Committee is taken from
fees already being charged for structural plan review by the Senior Building Official. Following discussion, the public
hearing portion of the meeting was adjourned.
RESOLVED. Motion by Schilling, Second by Bosak to adopt ResolutionNo. 2006-42 adopting Ordinance No. 78B
and ordering summary publication thereof was unanimously approved. It was noted that a review of the Plan Review
portion of the fee structure would be reviewed in six months time.
RESOLVED. Motion by Bosak, Second by Watson to approve the 2007 addendum to the White Bear Lake Fire
and Rescue Contract was unanimously approved.
RESOLVED. Motion by Watson, Second by Bosak to amend Ordinance No. 43H to include retail automobile
renting as an approved Conditional Use in Section 12.3.1 as Sub J), to recodify Ordinance No. 43H as 43I, and to publish
a summary of the change was unanimously approved.
RESOLVED. Motion by Watson, Second by Bosak to approve a Conditional Use Permit for Enterprise Car Rental
to operate a retail car rental facility at the property located at 1567 East County Road E in accordance with Ordinance
No. 43I was unanimously approved.
Mr. Watson then presented several overhead slides on the proposed 2007 budget and debt levy, copies of which are
attached hereto. RESOLVED. Following discussion, Motion by Watson, Second by Bosak to approve Resolution No.
2006-43 establishing a total budget and debt levy of $544,867 of which $100,000 is debt levy and requiring a property
tax levy of $311,197 and a debt levy of $100,000 was unanimously approved.
RESOLVED. Motion by Schilling, Second by Bosak to empower the Mayor and Clerk to execute the agreement
with Rafferty Rafferty Tollefson and Lindeke to prepare architectural work for the Heritage Hall Project was
unanimously approved.
RESOLVED. Following discussion with Mr. McNulty regarding his willingness to terminate annexation
proceedings which he indicated he felt would be probable, Motion by Schilling, Second by Bosak to amend Resolution
No. 2006-23B as No. 2006-23C and extend the period of local control changes for Ordinance No. 43G to the date of the
issuance of the last building permit for the last lot on Hillary Farm, conditioned upon ownership of the development
remaining with the current Hillary Farm,LLC group was unanimously approved.
Magnuson presented the 2007 meeting schedule for consideration and the consensus was to approve same. Mr.
Bosak indicated he has already ordered it published on the website.
Page 1 of 2
Ms. Artig-Swomley indicated she found the website to be excellent.
The next meeting ofthe Gem Lake City Council will be on Tuesday, 16 January 2007, said change due to the federal
holiday on 15 January 2007.
ADJOURN: Motion by Watson, Second by Bosak to adjourn at 9:30 PM was unanimously approved.
AUTHORED: 12 January 2007
APPROVED: 16 January 2007
ATTEST:
Frederic C. a use
City Clerk
i
ATTEST:
��'.X ik
Paul R. Emeott
Mayor
efile: Minutes\2006\209decm.wpd
Page 2 of 2
CITY OF GEM LAKE
Office of the City Clerk
ll—L; 1369 County Road "E" East
Gem Lake, MN 55110-5231
Telephone: ( 651 ) 426 - 6443 Email: gemlakecity@aol.com
9,-%z 5Xqyi,uso,4 Cfy Clei.'r you/F.meo/f �loyoi
DATE: 19 December 2006
FROM: Fritz Magnuson
TO: Mayor Emeott & City Council
RE: Staff Report For Consent Agenda
Gentlemen,
Facsimile: ( 651 ) 426 - 6444
cfollo6 Gob/ors 1Tiaasvroi
The following is my report for the period 18 November 2006 through 18 December 2006"
1. PLANNING COMMISSION. The Minutes of the Planning Commission meeting are enclosed in the December
electronic packet.
2. POLICE. The Contract Cities Sheriff's group will meet Thursday, 21 Dec 2006.
3. MET COUNCIL.
4. LEGAL.
5. PUBLIC RELATIONS. Barry Zevan and Mayor Emeott sent a 50 word note to the White Bear Lake Area Chamber
of Commerce for inclusion in their presentations. Links to our website have been established by the Chamber.
6. CITY HALL. Meetings are being scheduled for next week.
7. PUBLIC WORKS. Final assessments for the road work for Public Improvement 2006-01 have been prepared and
sent to Ramsey County. Money received from those who paid their assessments in full have been deposited in a
money market account at Premier Bank.
8. WATER PLAN. Mr. Norton and Mr. Campbell of SEH, Mark Burch of WBL and Mr. Magnuson met and discussed
the water plan. Mr. Norton will supply copies of the plan for Mr. Burch and Mark Sather (WBL Administrator). Mr.
Magnuson will prepare a letter to Mr. Sather indicating Gem Lake's interest in proceeding.
9. FINANCE. Mayor Emeott and Mr. Magnuson met with Todd Hagen of Ehlers and Associates and Steve Bubul and
Martha Ingram of Kennedy and Graven to discuss city hall funding and short term cash flow funding. It was
recommended that Tax Anticipation Financing of the Cash Flow problem be employed and bonding of the City Hall
project for the cash flow needs of the project with probable issuance in March.
10. SEWER. The sewer contractor hired to investigate, inventory and flush the sewer system has been delayed by a
shortage of meters in White Bear Lake. We have extended the deadline for completion to accommodate the problem.
11. TREASURER REPORT. The Treasurer's Report is attached. 36 calls regarding tax statements received and
responded to. Final decision due on 20 December 2006 will be preceded by a recommendation from legal and
financial consultants.
12. ACCOUNTS PAYABLE. Accounts Payable for the period are attached.
Respectfully Submitted,
CITY OF GEM LAKE
x "// z
F. C. "Fritz" Magnuson
J
efile: StaffReport061220awpd
CITY OF GEM LAKE
RESOLUTION NO.2006-42
21 DECEMBER 2006
WHEREAS, the City Council has determined a need to update, clarify and expand the existing controls set forth in Ordinance
No. 78 and related to Building Codes, Permits, Fees and the like; and
WHEREAS, the City Attorney has prepared a draft ordinance known as (Proposed) Ordinance No. 78B for consideration by the
City Council; and
WHEREAS, a duly convened public hearing was held on the date first written; now, therefore be it
RESOLVED, that the City Council of the City of Gem Lake does hereby repeal Ordinance No. 78 and order Ordinance No. 78B
enacted on the date of publication in the official publication of the City ; and, be it
FURTHER RESOLVED that the City Clerk is hereby authorized to publish said Ordinance No. 78B in summary form on the
first possible date; and, be it still
FURTHER RESOLVED that the City Council will review the impact of the fees contained in said Ordinance No. 78B in six
(6) months time.
The foregoing Resolution was offered by Councilor Schilling and was supported by Councilor Watson and was declared
ad(Wed based twon the following vote:
NAME
EMEOTT
WATSON
BOSAK
SCHILLING
RASMUSSEN
VOTE
Aye
Aye
Aye
Aye
Aye
ATTEST
1, Frederic C. Magnuson, the duly qualified City Clerk of the City of Gem Lake, County of Ramsey, State of Minnesota, do
hereby certify that the foregoing Resolution is a true and accurate representation of action taken by the City Council of the City
of Gem Lake on the date first written.
. r
Frederic C. Magnuson, City Clerk
W
Certif ieb
2:1Ow"n,1ml., 2006-
Date
efile: resolutions\2006\M2006-42
CITY OF GEM LAKE
RESOLUTION NO.2006-43
21 DECEMBER 2006
i
WHEREAS, the City Clerk has presented a (Proposed) General Fund Operating Budget of$444,867 which includes a (Proposed)
Tax Levy of $311,197 and a (Proposed) Net Debt Levy of $100,000 for fiscal and calendar year 2007 based upon best estimates
of costs for running the City of Gem Lake in 2007; and
WHEREAS, these estimates were reviewed by the City Council in August, 2006 and amended based upon best information
received from outside contractors, and revised on 21 December, 2006; and
WHEREAS, the City Council did review the (Proposed) Budget and Tax Levy for 2007, including all revisions thereto as of the
date first written; now, therefore be it
RESOLVED, that the City Council of the City of Gem Lake does formally adopt the 2007 General Fund Budget of $444,867
which includes a General Tax Levy of $311,197 for 2007 and a Debt Levy of $100,000 as presented to and amended by the City
Council; and, be it
FURTHER RESOLVED that the City Clerk is charged with Certifying said Tax Levy to Ramsey County Property Taxation and
other government bodies for whom this information is required.
The foregoing Resolution was offered by Councilor Watson: andwas supported by Councilor Bosak and was declared adopted
based anon the following vote:
NAME
EMEOTT
WATSON
BOSAK
SCHILLING
RASMUSSEN
VOTE
Aye
Aye
Aye
Aye
Aye
ATTEST
1, Frederic C. Magnuson, the duly qualified City Clerk of the City of Gem Lake, County of Ramsey, State of Minnesota, do
hereby certify that the foregoing Resolution is a true and accurate representation of action taken by the City Council of the City
of Gem Lake on the date first written.
Frederic C. Magnuson, City Clerk
J
Certif ieb CopB
Date
efile: resolutions\2006Wo2006-43
CITY OF GEM LAKE
RESOLUTION NO.2006-23C
21 DECEMBER 2006
A RESOLUTION AMENDING RESOLUTION NO. 23B AND PROVIDING FOR AN
ADDITIONAL TIME EXTENSION OF EXEMPTION FROM CHANGES TO CERTAIN LOCAL
CONTROLS BEYOND THE TWO YEARS PROVIDED FOR BY STATE STATUTES.
WHEREAS, the City Council of the City of Gem Lake has considered many changes and suggestions for changes to the Zoning
Ordinance of he City during the last two years; and
WHEREAS, the City Council of the City of Gem Lake has approved and ordered for publication and enactment many changes to the
Zoning Ordinance; and
WHEREAS, Mr. Jim McNulty as developer of the Gem Lake subdivision known as Hillary Farms has indicated said changes may
be detrimental to the development of and, therefore, has requested further exemption from changes in local controls including the
Zoning Ordinance beyond the two provided for by state statutes; and
WHEREAS, the City Council did, on 19 June 2006, provide a one year extension beyond the two years provided for by state statutes;
and
WH EREAS, the City Council feels and Mr. McNulty and Mr. Rosow, attorney for Mr. McNulty, concur that further time exemption
from changes to local controls will benefit and facilitate development of the Hillary Farm subdivision; and
WHEREAS, the City Council of the City of Gem Lake did by Resolution No. 2006-23B extend the period of exemption from changes
in the Gem Lake Zoning Ordinance from the two (2) years from the date of final plat approval granted by the City of Gem Lake and
as provided by state statute to a total of five (5) years; and
WHEREAS, Mr. McNulty feels and the City Council concurs that even further time exemption from changes to local controls will
still further benefit and facilitate development of the Hillary Farm subdivision; now, therefore, be it
RESOLVED, that the City Council of the City of Gem Lake does by means of this Resolution No. 2006-23C still further extend the
period of exemption from changes in Gem Lake Zoning Ordinance No. 43G to the date of issuance of the building permit for the final
lot sold in the subdivision; and, be it
FURTHER RESOLVED, that this consideration is provided solelyto the subdivision as long as Mr. McNulty is the Managing Partner
of Hillary Farm, LLC, the sole owner of the project; and, be it
FURTHER RESOLVED, that any all zoning considerations for homes after the initial residential structure is completed will be
subject to the rules then in effect at such time consideration is requested.
The foregoing Resolution was offered by Councilor Schilling and was supported by Councilor Bosak and was declared
arlonied based upon the following vote:
NAME
EMEOTT
WATSON
RASMUSSEN
SCHILLING
BOSAK
VOTE
Aye
Aye
Aye
Aye
Aye
ATTEST
1, Frederic C. Magnuson, the duly qualified City Clerk of the City of Gem Lake, County of Ramsey, State of Minnesota, do hereby
certify that the foregoing Resolution is a true and accurate representation of action taken by the City Council of the City of Gem Lake
on the date first written.
Frederic C. Magnuson, City Clerk Date
Certif ieb CopB
e-file: resolutions\2007\np2006-23C.wpd
TREASURER'S REPORT
GENERAL FUND CHECKING 2006 CITY OF GEM LAKE
GENERAL
C
46615.30
112460.02
jt OF GEM
LAKE
FUND
H
01/01/2005
START
73120.25
County Road
Gem Lake, MN
"E" East
55110-5231
CHECKING
K
I
113,001.12
BANK
-564166.56
444431.01
-119735.55
112827.87
TRAN
TRAM
CHECKS TO
DEPOSITS FROM
PAYMENT FOR
N
DEBIT
CREDIT
BALANCE
BALANCE
DATE
k
Motly Bonin
Head Judge General Election: 11.00 hrs R $14.
11
154.00
38,086.74
39.096.74
16-Nov-06
GP6944
20-Nov-06
P6945
Kristina Swanson
Judge General Election: 11.00 hrs ( $12.00
11
132.00
37,954.74
37,934.74
37,954.74
37.934.74
14-Nov 06
P6946
Dawn
Judge General Election: 10.00 hrs ®$12.00
11
11
120.00
(120.00
37,714.74
37,714.74
15-Nov-06
P6947
P6M
Gabrielle Blake
HILARY MAGNUSON
Judge General Election: 10.00 hrs $12.00
TOTAL CLAIM
11
163.00
0.00
37.551.74
37,551.74
37,551.74
37,551.74
10-Nov-06
20-Nov-06
9
VOID -
- VOID -
11
1,264.33
36 87.41
36,287.41
28-Nov-06
P6950
CITY OF WHITE BEAR LAKE
TOTAL CLAIM
11
(72.89
36,214.52
36,214.52
27-Nov-06
51
Xcel Ewa
Street U October 2006
11
(168.01
36,046.51
36,046.51
27-Nov-06
P6952
P6953
3P6954
P6955
P6956
PRESS PUBLICATIONS
Waste
SM INC.
ALLEN O. ZEPPER
KELLY & FAWCETT, P.A.
TOTAL CLAIM
Curbside November 2006
TOTAL CLAIM
TOTAL CLAIM
TOTAL CLAIM
11
11
11
11
(318.00
3,172J16
(4,120.93
6,679 25
93.67
35,728.51
32,555.65
28,434.72
21,755.47
21,661.80
35,728.51
32,555.65
28,434.72
21,755.47
21,661.80
29-Nov-06
24-Nov-06
24-Nov-06
24-Nov-06
22-Nov-06
3P6957
ME Print
Printing Remittance Enve Attn: Treasurer
11
11
5,765.29
15,896.51
15,896.51
28-Nov-06
P6958
P6959
3P6960
P6961
RAMSEY COUNTY
MFSLOW & OLSON PLLC
THE ZEVAN CORPORATION
Ltwoard,O'BdM S , Gale &
TOTAL CLAIM
TOTAL CLAIM
TOTAL CLAIM
Httosaa Detach/Annex
11
11
73
125
1,000.00
438.94
15,723.26
14,723.26
13,816.92
15,854.16
15,896.51
14,896.51
13,429.01
990.17
16,027.41
20-Nov-06
24-Nov-06
24-Nov-06
28-Nov-06
3P6962
P6963
PAUL R. EMEOTT
MAGNUSON & ASSOCIATES, LLC
TOTAL CLAIM
TOTAL CLAIM
11
11
962.76
,962.76
494.00
5,854.16
6,348.16
6,027.41
6,521.41
22-Nov-06
02-Nov-06
1
White Bear Lions Club
3rd Qtr 2006 Charitable Gambling
11
35.00
6,383.16
6,556.41
02-Nov-06
2
Daniel & Carol Schacht
Bi-Aunval §q&_ edi _2006
11
35.00
6,418.16
6.591.41
02-Nov-06
3
Laura & Duane Berkas
Bi-Annual Septic Inspection: 2006
11
11
11
11
1 ]
I1
35.00
35.00
35,00
265.00
102.000.00
6,453.16
6,488.16
6,523,16
6,788.16
108,788.16
6.626.41
6,661.41
6,696A1
6.%IA1
108,961.41
02-Nov-06
4
Suazanne Cardarelli Bartz
Bi-Armual Septic ! : 2006
02-Nov-06
5
Wall & Deb Hilke
Bi-Annual Septic Inspection: 2006
02-Nov-06
6
1
Michael Garrett
State of Minnesota (Witt Transfer
Bi-Annual Septic on: 2006
Tragic Fines:
14-Nov-06
-tUN
1
RAMSEY COUNTY (WIRE TRANSFER)
TOTALPAYMENT
35.00
108,823.16
108,996.41
1
& Pamela J
Bi-Anmd c • 2006
11
11
35.00
108,858.16
109 031.41
Z
2
Ymg M. 1Gong & Ja P. Van
Bi-Annual Septic Inspection: 2006
35.00
108,893.16
109,066.41
20-Nov-06
3
Ann & Michael Strommer
Bi-Annual SeptiC Inspection: 2006
11
11
35.00
108,928.16
109,101.41
20-Nov-06
4
John & Mary Shearen
Bi-Annual Septic Inspection: 2006
2006
11
35.00
108,963.16
109,136.41
20-Nov-06
5
& Rick Bosak
Bi-Annual Septic on:
35.001
108,998.16
109,171,41
20-Nov-06
6
7
BatryJ.Ly
BINDER HEATING & A/C, INC.
Bi-Annual Insptxtion• 2006
TOTAL PAYMENT
11
11
65.501
45,001
109,063.66
109,108.66
109,236.91
109,281.91
20-Nov-06
20-Nov-06
8
Robert & Cynthia S=W
Document Sales: City Council MIS Minutes on
11
35.00
109,143.66
109,316.91
20-Nov-06
9
Robert & Cynthia
Bi-Annual Septic Inspection: 2006
'on:
11
35.00
109 178.66
109,351.91
20-Nov-06
10
John & Micbelle Warner
Bi-Annual 2006
11
35.00
109 213.66
109,386.91
20-Nov-06
l l
12
James Kohler
BARNETT CHRYSLER JEEP KIA
Bi-Annual Septic • 2006
TOTAL PAYMENT
11
11
734.50
339.00
109,948.16
110,287.16
110,121.41
110,460.41
20-Nov-06
20-Nov-06
13
ALLEN DRUMMOND
TOTAL PAYMENT
11
11
56.50
110,343.66
110,516.91
20-Nov-06
14
Gem Lake Hills Golf Course
2006 Fire bapection Fee
I
2,350.00
112,693.66
112,866.91
20-Nov-06
15
I
ENTERPRISE RENT -A -CAR
Deluxe Business System
TOTAL PAYMENT
Two Part Deposit Ticket ftMpWReWft Fluid
11
130.04
264.25
112,563.62
112,827.87
112.736.87
113,001.12
24-Nov-06
30-Nov-06
1
I Premier Banks
I Interest Paid This Period
11
Run Date: 12/07/2006 at 11:45:28 AM E-File: CheckinglGenFund06.123 Page 1 of 1
Premier
Bank Minnesota Owned. Minnesota Operated.
LENDER
HCJR
NIETABER FDIC
CITY OF GEM LAKE
GEIMU AL F[)ND
1369 COUNTY ROAD E E
GEM LAKE Mtd 55110-5231
Page: 1
Account Number: 6005590
Statement Date: 11/30/06
Checks/Items Enclosed: 22
86
PREFERRED ELITE
Now offering Health Savings Accounts
Contact your branch office for more infromation
CITY OF GEM LAKE
c�F:NG!R kL FUND
Beginning Balance 11/01/06
Deposits / Misc Credits 5
Withdrawals / Misc Debits 21
** Ending Balance 11/30/06
Service Charge
Interest Paid Thru 11/30/06
Interest Paid Year To Date
Annual Percentage Yield Earned
Number of Days for A.P.Y.E.
Average Balance for A.P.Y.E.
Average Collected Balance
Minimum Balance
Enclosures
Miscellaneous Credits
Acct 6005590
44,106.03
107,103.75
38,208.66
113,001.12 **
.00
264.25
3,197.36
3.74
30
87,411.39
87,411
38,240
22
Date
Deposits
Withdrawals Activity Description
11/02
669.00
DEPOSIT
11/14
265.00
MN STATE FINANCE/ACH PYMT
GEM LAKE CITY OF
11/15
102,000.00
WIRE IN RASMSEY COUNTY
11/20
3,905.50
DEPOSIT
11/30
264.25
INTEREST EARNED
SEE REVERSE SIDE FOR ADDITIONAL INFORMATION
CITY OF GEM LAKE
Miscellaneous Debits
Date Deposits
"/ 2
Paid Checks
Date Check No.
11/01
6940
11/01
6942*
11/16
6944*
11/20
6945
11/14
6946
15
6947
/10
6948
Daily Balance Summary
Date Balance
11/01 38,240.74
11/02 38,909.74
11/10 38,746.74
i /14 38,291..74
11/15 140,771.74
Account Number:
Statement Date:
Withdrawals
Activity Description
1'J0:-04 _--
D^• Y=
BUS SYS : Inu-- P-m-DS-- -
FREDRIC MAGNUSON
* indicates skip
in check numbers
Amount
Date Check No.
Amount
Date
Check No.
5,765.29
11/28
6950*
1,264.33
11/22
6957
100.00
11/27
6951
72.89
11/28
6958
154.00
11/27
6952
168.01
11/24
6960*
132.00
11/29
6953
318.00
11/24
6961
120.00
11/24
6954
3,172.86
11/28
6962
120.00
11/24
6955
4,120.93
11/22
6963
163.00
11/24
6956
6,679.25
Page: 2
6005590
11/30/06
Amount
93.67
5,765.29
1,000.00
467.50
438.84
7,962.76
Date
Balance
Date
Balance
11/16
140,617.74
11/27
120,523.33
11/20
144,391.24
11/28
113,054.87
11/22
136,334.81
11/29
112,736.87
11/24
12!),764.93
Z1/ 0
113 001_i2
SEWER FUND CHECKING 2006 CITY OF GEM LAKE
TREASURER'S REPORT
OF GEM LAKE
SEWER
C
H
05 Jan
START
42,968.82
'County Road "E" East
FUND
CHECKING
K
32461.24
-44392.97
34753.94
79146.91
Gem JAI*, MN 55110-5231
I
N
BANK
BALANCE
DEBIT
CREDIT
32290.74
BALANCE
TRAN
TRAN
CHECKS TO
DEPOSITS FROM
PAYMENT FOR
DATE
24-Nov-06
#
SP2133
MeftWofitan Council
Current User Charges: DEcember 2006
11
-1038.47
30343.76
30344.76
28-Nov-06
SP2134
Gopher State One -Call
13 tix 61 $1.45/ea
11
-18.85
30324.91
30325.91
14-Nov-06
SP2135
Capries Utilities. Inc.
Sewer Connection Repok
-500.00
29824.91
29825.91
24-Nov-06
SP2136
SEH, INC.
TOTAL CLAIM
1 ]
-595.00
29229.91
29230.91
20-Nov-06
SP2137
City of Gem Lake General Fund
Transfer Ptiment for Fire Fee
169.50
29060.41
29230.91
28-Nov-06
SP2138
Paul R. Emeott
Sewer Locamt • 1 hr WS
11
-78.00
28982.41
29152.91
22-Nov-06
SP2139
MAGNUSON & ASSOCIATES, LLC.
TOTAL PAYMENT
11
�05.60
28576.81
28919.31
02-Nov-06
1
Dan's Ailing Auto
3rd 2006 Sewer Fees/Commercial
I 1
172.00
28748.81
28919.31
02-Nov-06
2
Maia Hendrickson
3rd Qlr 2006 Sewer Fees/Residential
11
43.00
28791.81
28962.31
02-Nov-06
3
Goff
3rd 2006 Sewer Fees/Residential
I 1
43.00
28834.81
29005.31
02-Nov-06
4
John Birkeland
3rd 2006 Sewer Fees/Residential
11
43.00
28877.81
29048.31
02-Nov-06
5
Cafe Cravings
3rd Qtr 2006 Sewer Fees/Commercial
11
258.00
29135.81
29306.31
02-Nov-06
6
qmptq Lounp, Inc.
3rd Qtr 2006 Sewer Fees/Commercial
I1
258,00
29393.81
29564.31
02-Nov-06
7
BARNETT CHRYSLER JEEP KIA
TOTAL PAYMENT
11
1204.00
30597.81
30768.31
02-Nov-06
g
Louis Hill
3rd Qtr 2006 Sewer Fees/Reside"
11
43.00
30640.81
30811.31
02-Nov-06
9
SUMMIT FARMS REALTY
TOTAL PAYMENT
11
829.90
31470.71
31641.21
02-Nov-06
10
MCN Construction Com
3rd Qbr 2006 Sewer Fees/Residential
11
43.00
31513.71
31684.21
20-Nov-06
1
Ruth Luh
3rd Qtr 2006 Sewer Fees/Residential
i 1
43.00
31556.71
31727.21
20-Nov-06
2
ARNCO INDUSTRIES. INC.
TOTAL PAYMENT
11
384.50
31941.21
32111.71
20-Nov-06
3
Pod's Tire & Wheel
3rd Qtr 2006 Sewer Fees/Commercial
11
172.00
32113.21
32283.71
20-Nov-06
4
Rhino Liuiogs
3rd Qlr 2006 Sewer Fees/Commercial
11
172.00
32285.21
32455.71
30-Nov-06
1
Premier Bank
Interest Paid This Period
] 1
5.53
32290.74
32461.24
�JI
Run Date: 12/07/2006 at 12:00:22 PM E-File: CheckingMewerFund06.123 Page 1
Premier
Bank Minnesota Ozoned. Minnesota Operated.
LHNDER
MEMBER FDIC
CITY OF GEM LAKE
SEWER FUND
1369 COUNTY ROAD E E
GEM LAKE MN 55110-5231
Page: 1
Account Number: 6005582
Statement Date: 11/30/06
Checks/Items Enclosed: 9
86
NOW OFFERING
Health Savings Accounts & Remote Deposit Capture
NON PROFIT PREMIER PLUS CITY OF GEM LAKE Acct 6005582
SEWER FUND
Beginning Balance 11/01/06
31,428.18
Deposits / Misc Credits 3
3,713.93
Withdrawals / Misc Debits 7
2,680.87
** Ending Balance 11/30/06
32,461.24 **
Service Charge - -
.00
Interest Paid Thru 11/30/06
5.53
Interest Paid Year To Date
54.59
Annual Percentage Yield Earned
.20
Number of Days for A.P.Y.E.
30
Average Balance for A.P.Y.E.
33,617.19
Average Collected Balance
33,617
Mini rmm Balance
31,428
Enclosures
9
Miscellaneous
Credits
Date
Deposits Withdrawals Activity Description
11/02
2,936.90 DEPOSIT
11/20
771.50 DEPOSIT
11/30
5.53 INTEREST FUUM
Paid Checks
* indicates skip
in check numbers
Date
Check No.
Amount
Date Check No.
Amount Date Check No.
11/15
2130
44.95
11/14 2135
500.00 11/28 2138*
11/24
2133*
1,038.47
11/24 2136
595.00 11/22 2139
11/28
2134
18.85
Amount
78.00
405.60
SEE REVERSE SIDE FOR ADDITIONAL INFORMATION
CITY OF GEM LAKE
Daily Balance Summary
Account Number:
Statement Date:
Date
Balance
Date
Balance
------5'-�,�591:53---
11/14
33,865.08
11/22
34,186.03
11/15
33,820.13
11/24
32,552.56
i
Page: 2
6005582
11/30/06
Date Balance 11/30 32,461.24
CAPUAL PROJECTS FUND CHECKING 2006 CITY OF GEM LAKE TREASURER'S REPORT
' `, OF GEM LAKE
2004 - 2006 BONDS
C
PREMIER BANK WBL
Comty Road "E" East
CAPITAL PROJECT FUND
H
03-Nov-04 START 0.00
Gem Lake, MN 55110-5231
CHECKING #6103844
K
-949857.95 992037.57 545857.85
42179.62
TRAM CHECK CHECKS TO
I
42179.62
I
BANK
DATE # DEPOSITS FROM
PAYMENT FOR
N
DEBIT CREDIT BALANCE
BALANCE
09 Nov-06
5038 T.A. Schifs &Sons, Inc.
PIP 2006-01 Road Work
11
157 826.14
47,094.62
47,094.62
09-Nov-06
5039 Allied Blacktop Company
I PIP 2006-01 Road Work
11
4 915A0
42,179,621
42,179.62
0
Run Date: 12/07/2006 at 02:09:39 PM E-File: Cheeking3Project06.123 Page 1
Premier
Bank Minnesota Owned. Mimzesottz Operated.
CITY OF GEM LAKE
CAPITAL PROJECTS FUND
1369 COUNTY ROAD E E
GEM LAKE MN 55110-5231
Page: 1
Account Number: 6103844
Statement Date: 11/30/06
Checks/Items Enclosed: 2
86
NOW OFFERING
Health Savings Accounts & Remote Deposit Capture
NON PROFIT PREMIER PLUS CITY OF GEM LAKE
CAPITAL PROJECTS FUND
Acct 6103844
BeS nrUng Balance 11/01/06 204,920.76
Deposits / Misc Credits 0 .00
Withdrawals / Misc Debits 2 162,741.14
** Ending Balance 11/30/06 42,179.62 **
Service Charge .00
Average Balance 113,028
Average Collected Balance 113,028
Minimum Balance 42,179
Enclosures 2
Paid Checks
* indicates skip in check numbers
Date Check No. Amount Date Check No. Amount Date Check No.
11/14 5038 157,826.14 11/16 5039 4,915.00
Daily Balance Summary
Date Balance Date Balance Date
11/14 47,094.62 11/16 42,179.62
Balance
L=:�'DEft
MEfSDER FDIC
Amount
SEE REVERSE SIDE FOR ADDITIONAL INFORMATION
DEBIT FUND CHECKING 2006 CITY OF GEM LAKE
�Y OF GEM LAKE 2006 BONDS FROM PIP2004-01
j County Road "E" East DEBT SERVICE
Gem Lake, MN 55110-5231 CHECKING #6103780
TRAM TRAN CHECKS TO
DATE # DEPOSITS FROM PAYMENT FOR
Ic
TREASURER'S REPORT
C
H 01-Jan-05 START 0.00
K-62340.781 126685.98 26868.85
I 91214.05
N DEBIT CREDIT BALANCE
91214.05
91214.05
BANK
BALANCE
91214.05
Run Date: 12/07/2006 at 02:10:08 PM E-File: Chwking4Bonds06.123 Page 1
Premier
Bank Minnesota Ozoned. Minnesota Operated.
CITY OF GEM LAKE
SERVICE 2004 DEBIT FUND Account Number:
1369 COUNTY ROAD E E Statement Date:
GEM LAKE MN 55110-5231 Checks/Items Enclosed:
NOW OFFERING
Health Savings Accounts & Remote Deposit Capture
NON PROFIT PREMIER PLUS CITY OF GEM LAKE
SERVICE 2004 DEBIT FUND
Beginning Balance 11/01/06
Deposits / Misc Credits 0
Withdrawals / Misc Debits 0
** Ending Balance 11/30/06
Service Charge
Average Balance
Average Collected Balance
Min rmim Balance
Page: 1
6103780
11/30/06
0
Acct 6103780
91,214.05
.00
.00
91,214.05 **
.00
91,214
91,214
91,214
86
ME ABER FDIC
SEE REVERSE SIDE FOR ADDITIONAL INFORMATION
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WHY ARE TAXES GOING UP?
�l 1. HOME VALUATIONS CHANGE.
While the Gem Lake Tax Levy (Property Tax) does not increase due to a change in
the valuation of your home, your individual portion of the overall Gem Lake Tax Levy is
adjusted to reflect your increased our decreased share based on property values which are
established by Ramsey County.
EXAMPLE: Assume no change in Gem Lake's Property Tax Levy. If your home and
my home are both worth $100 in 2006 and my value is adjusted upward while your value
stays the same, my portion of the property tax will increase while your's will not. Thus,
my taxes can increase even though the Gem Lake Property Tax Levy did not change.
2. CONTRACTED SERVICES (+ $10,000)
Typically, all Gem Lake's services are provided by outside contractors or adjacent
municipalities. 2007 increases for these services total almost $10,000 which includes
police (Ramsey County Sheriff @ 5%), fire/paramedic (White Bear Lake @ 4%), Road
Maintenance (Private Contractor @ 50%), Insurance (private and public carriers @ 50%),
etc. Increases in road maintenance are actually about 5% but we have added more miles
of streets to maintain.
3. COMPREHENSIVE MUNICIPAL PLAN (+ $30,000)
As required by state law (Metropolitan Council), we are obligated to update our
Comprehensive Municipal Plan (CMP) by September 12, 2008. As a city, we started
working on this plan last summer. Elements of the CMP include a plan for City Water, a
plan for City Sewer, a Housing Development Plan, a Business Development Plan, a Mass
Transit Plan and several other aspects. Updating this plan is required by the State through
the Metropolitan Council but receives no funding (this is known as an a Unfunded
Mandate@). As we will need to utilize the resources of outside consultants (urban
planners and engineers), we have budgeted $30,000 in 2007 to complete the work
required. Nearly 100% of this amount will go to outside consultants.
4. LEGAL FEES FOR ANNEXATION MATTERS (+ $30,000)
The City of Gem Lake is currently engaged in 4 different legal actions in which land
owners are seeking concurrent detachment and annexation to Vadnais Heights. These
actions are currently in the Mediation Phase which means we are actively discussing the
issues that concern these land owners and seeking solutions. Based upon the concerns of
the land owners, we can avoid court and litigation expenses if we are able to satisfy their
concerns and have the proceedings dismissed. Last year, we were engaged in an
annexation trial which the City won. However, the cost to the City to defend itself was
over $250,000. Moving forward, we cannot afford to go down this road again. The
$30,000 we have budgeted this year for 2007 is to help us avoid going to court on any of
the 4 matters currently considered.
J
WHY WE NEED A NEW CITY HALL
# 1. CURRENT LOCATION. We just cannot continue to run the City out of a
citizen's casement.
# 2. PROVIDING SERVICES. Between the open lots on Co. Rd. E, new
development and re -development in our business districts, we anticipate that our
current city population could increase by 2-1/2 times what it is today. That would
bring our projected population to 1,000 citizens within the next 5 years. With a city
this large, we need some sort of location to provide the necessary city services
from.
# 3. MEETING LOCATION. Moving forward we need a secure location which to
house all the cities records. We also need a location to hold elections, City Council
meetings, Planning Commission meetings, public hearings and so on. Tousley Ford
has been a wonderful and outstanding neighbor in allowing us over the years to do
all these things from their location. However, moving forward it would be wise for
us as a city as we continue to grow, to ensure that the city has a dedicated location
in place, that will allow the city's functions to continue for the next 40 years. We
can not in good conscience assume that Tousley will always be there for us.
# 4. WHY NOW? Sometimes timing is everything. One our neighbors, White Bear
Township, is in the process of moving their "Little White City Hall" from its
current location on Hoffman Road, up to their current City Hall. Because of this
move it has created a situation where White Bear Township needs to construct a
new building to be used for elections on this side of their town. Since we have been
discussing the possibility of building our own city hall, the timing seemed right to
have a discussion with White Bear Township on the possibility of a shared
location. These discussions have been going on for the better part of a year and a
half. Together we have forged out a plan for a shared location. The timing is right
for us to move ahead with this plan, by partnering with White Bear Township we
will be able to construct and run a Gem Lake City Hall for half the cost if would
have cost us doing it on our own.
J
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I/
CITY OF GEM LAKE
1369 County Road "E" East Gem Lake, MN 55110 - 5231
Telephone: ( 651) 426 - 6443 Facsimile : ( 651) 426 - 6444
Mobile: (612) 812 - 6139 E-Mail: gemiakeeity@aol.com
cr C 'Fiilz'Wognuson. City Cle k
FACSIMILE TRANSMISSION
c%nab `A Cobi= clrmw w
This transmission is to include 5 TOTAL PAGES, including this cover page. If transmission difficulties occur, please contact
the sender at 651.426.6443 The information contained in this transmission is confidential and is intended solely for the addressee below.
Date: 27 December 2006
To: penny - Ramsey County Tax Accounting @ 651-266-2071
Re: Gem Lake Final Levy Certification
From: Fritz Magnuson, City Clerk
MESSAGE
Penny,
Attached hereto the following:
1) Check List
2) Completed & signed Final Levy Certification
3) Signed Certificate of Payable 2007 Debt Levy
4) Copy of Gem Lake Resolution No. 2006-43
✓"
I
e-filc:budget\ramseycounty06l227a.wpd
Property Records and Revenue
Chris Samuel, Manager, Local Government
830 Government Center West
50 West Kellogg Boulevard
Q=" 'yam' St. Paul, MN 55102 1696
CHECKLIST
FOR TAX LEVIES PAYABLE IN 2007
For
GOVERNMENTAL UNIT: Gem "I-,�
Fax: 651-266-2071
TTD#: 266-2002
Completed and signed Final Levy Certification
Certified copy of resolution adopting final tax levy.
t/ Signed "Certificate of Payable 2007 Debt Levy".
(Copy attached if applicable)
Copies of resolutions authorizing reductions or
additions to Debt Levy (if applicable)
Please include your Certification of delinquent annual
assessments if they haven't already been certified.
(Le. snow removal, delinquent sewer and water, false alarms)
An estimate of the number of people that attended your
Truth in Taxation levy hearing (If applicable).
Ol/ The cost of publishing your Truth in Taxation hearing notice
in the newspaper (if applicable).
lcalclPay 2007%calcldst.doc
�J
COUNTY, CITY AND SPECIAL TAXING DISTRICT LEVY CERTIFICATION
FINAL TAXES PAYABLE IN 2007
FOR
1) General
2) Debt
3) Other (Please Specify)
4)
5)
6)
7)
8)
9)
(Governmental Agency)
LEVY PURPOSE
NET TAX CAPACITY BASED LEVIES
CERTIFIED FINAL
TAX LEVY
$ 311. %?
to
0) Total Net Tax Capacity Based Levies
(Total 1 through 9) �$
MARKET VALUE BASED LEVIES
11)
12)
13)Total Market Value Based Referendum Levies
14)Total Certified Levy
(Total 11 & 12) I $
(Total 10 & 13)
I, the authorized representative of the above mentioned Governmental Agency, certify that the foregoing
information is urate to the best of my knowledge.
Dt
Signature of Autho
Phone Number of Contact Person
O
itle
6V- L/�6- �Y 3
lcalclPay 200711evycert
City of GEM LAKE
ADDITIONS OR
CERTIFIED
ORIGINAL DATE
PAYABLE 2007'
REDUCTIONS BY
DEBT
BOND ISSUES PRINCIPAL ISSUED
DEBT LEVY
RESOLUTION
M
LEVY
Rending_-~--$100,000 �t/b/a---
$0.00
$100,000
$100,000
Spring, 2007
$0.00
$100,000
$100,000
hereby certify that the above schedule of
bond levies to be spread on the payable 2007
tax rolls agrees with the City records and is
true and correct. Copies of any resolutions
which increase or reduce these levies are
attached_
Signed:
Date:
CITY OF GEM LAKE
RESOLUTION NO.2006-43
21 DECEMBER 2006
WHEREAS,the City Clerkhas presented a (Proposed) General Fund Operating Budget of $444,867 which includes a (Proposed)
Tax Levy of $311,197 and a (Proposed) N et Debt Levy of $100,000 for fiscal and calendar year 2007 based upon best estimates
of costs for running the City of Gem Lake in 2007; and
WHEREAS, these estimates were reviewed by the City Council in August, 2006 and amended based upon best information
received from outside contractors, and revised on 21 December, 2006; and
WHEREAS, the City Council did review the (Proposed) Budget and Tax Levy for 2007, including all revisions thereto as of the
date first written; now, therefore be it
RESOLVED, that the City Council of the City of Gem Lake does formally adopt the 2007 General Fund Budget of $444,867
which includes a General Tax Levy of $311,197 for 2007 and a Debt Levy of $100,000 as presented to and amended by the City
Council; and, be it
FURTHER RESOLVED that the City Clerk is charged with Certifying said Tax Levy to Ramsey County Property Taxation and
other government bodies for whom this information is required.
The foregoing Resolution was offeredby Councilor Watson andwas supported by CounciiorBosak andwas declared adopted
based upon the follo
NAME
ing vote:
EMEOTI'
Aye
WATSON
BOSAK
SCHILLING
RASIVIUSSEN
Aye
Aye
Aye
Aye
VOTE
ATTEST
L Frederic C. Magnuson, the duly qualified City Clerk of the City of Gem Lake, County of Ramsey, State of Minnesota, do
hereby certify that the foregoing Resolution is a true and accurate representation of action taken by the City Council of the City
of Gem Lake on the date first written.
X406rLl- -�p, �cPl6o�1L
Frederic C. Magnuson, City Clerk
j
2.1-gwmxAw .2006
Date
Certified Copy
efile: resolutiaas12006%No2006-43
Voting Requirements for -Council Actions
city council can generally take
action by simple majority vote.
However, sometimes statutes or
charter provisions require certain
council actions to be approved
by a unanimous vote or by an
extraordinary majority vote,
such as a four -fifths or two-thirds
vote. Keeping track of the number of
votes required for various actions can be
confusing. This article highlights some
of the statutes that require something
more than a simple majority vote to
approve certain types of council action.
It is important to review the specific
wording of the relevant statute when
determining how many votes are
required. For example, assume a statute
requires a council to approve an action
by a "four -fifths vote of all its members."
This means the action will only be
effective if four -fifths of the total num-
ber of members of the council are present
and vote to approve the action. In con-
trast, assume the statute simply requires
the council to approve the action by a
"four -fifths vote." This means the action
will be effective if at least a quorum of
the council is present and four -fifths of
the quorum vote to approve it.
Zoning ordinances. Adoption or
amendment of zoning ordinances gen-
erally requires a simple majority vote of
all members of the council. However,
adoption or amendment of any portion
of a zoning ordinance changing all or
part of a zoning district from residential
to commercial or industrial requires a
two-thir e [Minn. Stat. $ 462.357,
subd. 2(b)].
Comprehensive plans. A compre-
hensive plan can only be adopted or
amended by resolution approved by a
two-thirds. vote (Minn. Stat. § 462.355,
su6U3).
Abolishing a planning agency.
A planning commission or planning
department can only be abolished by a
By Susan. Naughton
two-thirds vote (Minn. Stat. § 462.354,
s _.
Capital improvements and acquisition
or disposal of real property. If a city has
a comprehensive plan, the planning
agency must review any proposed
capital improvement or acquisition or
disposal of real property by the city.
However, the council can dispense with
this review, by resolution approved by
a two-thirds vote, if it finds that the
proposed action has no relationship to
the comprehensive plan (Minn. Stat.
462.356, subd. 2).
Official interest in contracts. A
councilmember generally may not have
a financial interest in a city contract.
However, there are certain exceptions
to this rule. These exceptions can only
be approved by a unanimous vote
(Minn. Stat. C 471.88, subd. 1).
Local improvements. It takes a
four -fifths vote to adopt a resolution
app�virig ari improvement project that
will be financed with special assessments,
unless the owners of at least 35 percent
of the property to be assessed have
petitioned for it (Minn. Stat. § 429.031,
subd. 1). It takes a four -fifths vote to
adopt.a resolution app or"�vuig any park
improvement that will be financed
with special assessments regardless of
whether there has been a petition
(Minn. Stat. C 429.031, subd. 2).
Charter amendments. A proposed
charter amendment generally must first
be submitted to the charter commission.
However, in a city with a population
under 10,000, the council can, by ordi-
nance passed by a four -fifths vote, put
proposed amendments directly to the
voters (Minn. Stat. S 410.12, subd. 6).
Under certain circumstances, the council
can amend the charter by ordinance
passed by a unanimous vote (Minn.
Stat. § 410.12, sbud. 7).
Summary publication of ordinances.
Instead of publishing the entire text
of an ordinance, statutory cities may
publish a summary under certain circum-
stances. It takes a four -fifths vote to
approve summary publication (Minn.
Stat. 5 412.191, subd: 4).
Park board. It takes a unanimous
vote to adopt an ordinance ado i ping
statutory statutory park board. It takes a two-
thirds vote to change its size (Minn.
Stat. 5 412.501).
Street vacation. It takes a four -fifths
vote to approve a reso u)"t o 'vacactng a
SC_
or alley, unless there has been a
petition from a majority of the abutting
landowners (Minn. Star. 5 412.851).
Street reconstruction. Under certain
circumstances, a city can sell bonds for
street reconstruction without holding
an election. It takes a up ous. vote
to_ approye this, type__9f bond, sale
(Minn. Stat. C 475.5, subd. 3b).
Accepting gifts. A city may accept a
gift by resolution approved by a twos
.thirds ygte (Minn. Star. 5 465.03).
Storm -sewer improvement tax district.
It takes a two-thirds vote to adopt an
ordinance establishing a storm -sewer
improvement tax district (Minn. Stat.
5444.17).
Budget modification. After the budget
resolution has been adopted, it takes a
four -fifths vote to adopt a resolution
reducing the sums appropriated for any
purpose or authorizing the transfer of
sums from unencumbered balances of
appropriations in the budget resolution
to other purposes (Minn. Stat. S 412.
731).
Abolition of police civil service com-
mission. It takes a unanimous vote to
abolish a police civil service commission
(Minn. Stat. C 419.16). r
Susan Naughton is research attorney with
the League of Minnesota Cities. Phone:
(651) 281-1232. E-mail: snaughto@
Ininc. org.
Nov EMBER-DECENIBER 2002 MI NNESOTA CITIES 1 9
Counting the Votes on Council Actions (Part q
here are two factors to keep in
mind when counting votes on
city council actions: first, carefully
note the wording of the relevant
statute; and second, be aware of
your form of city government.
Charter cities, and some forms of
statutory cities, may have different
voting requirements than do commonly
organized statutory cities.
Motions and resolutions. In a statu-
tory city, there must be a quorum of
the council present to hold a meeting.
Three members of a five -member
council constitute a quorum, and a
majority of those members present must
vote "yes" to pass an action. If three
members of a five -member council are
present and a simple majority (or two
members) vote in favor of a motion or
resolution, the action passes.
Ordinances. In statutory cities, it takes
a majority vote of all members of the council
to pass an ordinance. Thus, three affirma-
tive votes are needed to pass an ordinance,
even if one or more councilmembers are
absent.The law requires a majority vote
of all members, as opposed to a majority
of those present.
Charter cities must look to their
charters to determine what votes are
required for ordinances and resolutions.
If a charter is silent on the number of
votes required for a particular action, a
charter city may rely on statutory city
law for the number of votes needed.
Zoning. The number of votes
required for zoning decisions depends
on which classifications are being
adopted or changed. State law requires
a two-thirds vote of all members of
a council —or four votes on a five -
member council —when a statutory or
charter city adopts or amends a zoning
ordinance that changes all or part of the
zoning classification of a district from
residential to commercial or industrial.
For other zoning decisions, pass-
ing or amending a zoning ordinance
By Jeanette Behr
requires a simple majority vote of all
members of the council (three votes on
a five -member council). According to
the Minnesota attorney general, charter
cities may not require a greater number
of votes than a simple majority for
typical zoning decisions, even if the city
charter states otherwise.
Comprehensive plans. Adopting
or amending a comprehensive plan
requires a two-thirds majority of all
members of the council or four votes
on a five -member council.
If a city has a comprehensive plan,
the planning agency has 45 days to
review proposed capital improvements
(public buildings or roads) or a pro-
posed sale of city land.The council
can override this review if it finds by
a two-thirds vote (of those present)
the proposed action has no relation to
the comprehensive plan.
Budget modifications. In a Plan B
statutory city, after a budget resolution
has been adopted, it takes a four -fifths
vote of all the councilmembers (four
votes on a five -member council) to
adopt a resolution reducing appropria-
tions or transferring funds.
Local improvements. Unless property
owners petition for a proposed improve-
ment, it requires a four -fifths vote of
all members of the council to order an
improvement, paid for by special assess-
ments.This means four affirmative votes
on a five -member council.
Official interest in contracts. Gen-
erally, a councilmember may not have
a financial interest in a city contract.
However, the law allows certain excep-
tions to this rule. In those specific
situations, the contract must receive a
unanimous vote of approval from the
remaining councilmembers.
Summary publication of ordinances.
Statutory cities may publish a summary
of an ordinance rather than publish-
ing the entire text. It takes a four -fifths
vote of the council to use the summary
publication option. However, approving
the actual text of the summary requires
only a simple majority.
Streets. Under certain circumstances,
a city can sell bonds for street recon-
struction without holding an election.
It takes a unanimous vote of all the
councilmembers to approve this type
of bond sale.
Unless there has been a petition from
a majority of the abutting landowners, it
takes a four -fifths vote of all members of
the council, or four "yes" votes, to vacate
a street in a statutory city.
Accepting gifts. A city may accept a
gift by resolution, approved by a two-
thirds majority vote of its members —
or four votes on a statutory city council.
Park boards. A statutory city can
create a park board by ordinance. But
once it exists, it takes a unanimous vote
of the entire council to abolish it.
Storm sewer improvement tax district.
It takes a two-thirds vote of all council -
members (four votes on a five -member
council) to adopt an ordinance estab-
lishing a storm sewer improvement tax
district.
Next Month: Part 2. Part 2 of this
article will appear in the June "Did
You Know" column, and will focus on
how vacancies, absences, abstentions,
and disqualifications affect the number
of votes required for council action. r
Jeanette Behr is staff attorney with the
League of Minnesota Cities. Phone: (651)
281-1200. E-ttiail:jbehr@lninc.org. 7his
article originally appeared in the February
1990 issue of Minnesota Cities magazine.
MAY 2 0 0 6 M I N N E S O T A CITIES 19
Counting the Votes on Council Actions (Part u)
s described in the May "Did You
Know?" column, keeping track
of how many votes are required
for various kinds of actions can
be confusing enough. But what
if there is a vacancy, an absent
councilmember, an abstention,
or a councilmember is disquali-
fied due to a conflict of interest?
Remember, when counting votes
one must carefully review the exact
wording of the statute. Some statutes
require a proportion of the council-
rriembers who are present at a meeting,
like two-thirds or four -fifths. Other
statutes require a specific number of
votes as opposed to those who are pres-
ent. One must also consider a city's
form of government. For example,
charter cities may have different quorum
requirements than statutory cities.
Vacancies. According to the Minne-
sota attorney general, a vacancy tem-
porarily reduces the size of the council.
For example, it takes a two-thirds vote
of all members of the council to change a
zoning classification from residential to
either commercial or industrial. With a
five -member council, this means four
votes (2/3 X 5 = 3.3 rounded up to
four votes). If there is a vacancy, how-
ever, there are only four members; the
required vote is two-thirds of four, or
three votes. In most cases, charter cities
also follow this general rule.
Vacancies and quorum. In statutory
cities (and frequently in charter cities)
a quorum is a majority of all the mem-
bers of the council. On a five -member
statutory city council, a quorum is three
members. With one vacancy, a quorum
is still three (a majority of four members
is three). In the unlikely event that
there are two vacancies, the number
needed for a quorum drops to two.
However, in some charter cities, if the
charter sets a specific number of mem-
bers necessary for a quorum, a vacancy
may not change that requirement.
By Jeanette Behr
Absences. Unlike a vacancy in the
council, the absence of a councilmember
from a meeting does not affect the
number of votes needed. For example,
state law requires two-thirds of all
councilmembers to pass a resolution
adopting or amending a comprehensive
plan —in a statutory city with a five -
member council that is four votes. If
one member is absent and only four
are present, it still takes four affirmative
votes to adopt or amend a comprehen-
sive plan.
Absences may, however, affect the
number of votes required, where the
statutes or charter do not require a
particular number or portion of votes.
The general rule is that if a quorum is
present, and no law requires otherwise,
a majority of the quorum can pass any
action. For example, consider a statu-
tory city with a five -member council
and no vacancies. If two members are
absent from a meeting, the remaining
three constitute a quorum.Two "yes"
votes are sufficient to pass an ordinary
motion. By contrast, if all five mem-
bers are present, it would take at least
three affirmative votes to pass that same
motion.
Abstentions. Sometimes a council -
member will choose not to vote, or
abstain, on a matter before the council.
(Abstaining because of a personal inter-
est in an issue will be discussed subse-
quently.) An abstention does not reduce
the number of votes needed if the stat-
utes require the affirmative votes of a
specific number or proportion of the
council.
By way of illustration, in a statutory
city with a five -member council, the
law requires a majority vote of all members
of the council to pass an ordinance, which
is three votes; two "yes" votes and three
abstentions are not enough because that
is not a majority of all members of the
five -member council.
However, if the law requires only a
simple majority vote, a motion is passed
if a majority of those voting on it vote
in favor. For example, two "yes" votes
and one "no" vote plus two abstentions
would be enough to pass an ordinary
motion or resolution before a five -
member statutory city council.
Disqualification from voting. Under
certain circumstances, a councilmember
who has a personal interest in a matter
before the council is disqualified from
voting on that matter and probably
should not take part in any way in the
proceedings. According to the Minne-
sota attorney general, when a council -
member is disqualified from voting
due to a personal interest in the matter,
the effect is the same as if there were a
vacancy on the council.The rationale
for this general rule is that if a person
can neither vote nor participate in the
discussions or other proceedings, then
that person really cannot function as
part of the council for that particular
issue.
Vacancies, absences, abstentions, and
disqualifications present complications
when counting votes on city council
actions. Cities should consult their city
attorney for legal advice on specific
questions related to counting votes on
council actions. r
Jeanette Behr is staff attorney with the
League of Minnesota Cities. Phone: (651)
281-1200. E-mail:jbehr@lmnc.org. This
article originally appeared in the February
1990 issue of Minnesota Cities magazine.
DUNE -DULY 2006 MINNESOTA CITIES 19