The URL can be used to link to this page

Home My WebLink About2004 01-20 CC PACKETCITY OF GEM LAKE Tuesday CITY COUNCIL AGENDA 20 JanuarN 2004 CALL TO ORDER CALL TO ORDER: Mayor Emeott at Z: F f'6.m. CALL OF THE ROLL VIAYOR. 2002 CITY COUNCIL, 2002 STY COUNCIL, 2002 101 CITY COUNCIL, 2004 CITY COUNCIL, 2004 I'aul Emeott Cluick'Watson ! Rick Bosak Pat Igo Rrollie Birkebak CITY CLERK TREASURER CITY ATTORNEY CITY PROSECUTOR SR. BUILDING OFFICIAL 1-l•itZ Magnuson CZ Sarah Cobian Tom Newcome III Doug McSIOW Allen Zepper OTHERS IN ATTENDANCE (Attach List) APPROVAL OF MINUTES & AGENDA FOR A) City Council Minutes for December, 2003 B) City Council Agenda For January, 2004 J) / GENERAL ANNOUNCEMENTS STAFF REPORTS DEVELOPMENT A) McNulty Subdivision (Hillary Farm) Application PUBLIC WORKS & UTILITIES A) County E / Highway 61 Grant Approval B) 2003 Year End Recycling Report APPOINTMENTS - Resolution No. 2004-01 ✓ OUTSIDE SERVICES - Magnuson Proposal & Resolution No 004-02 MAPLEWOOD JOINT POWERS AGREEMENT GAMBLING FUNDS - Reminder To Council TREASURER'S REPORT CURRENT MONTHS TREASURER'S REPORT CURRENT MONTHS ACCOUNTS PAYABLES J !� OTHER FINANCIAL BUSINESS UNSCHEDULED PRESENTATIONS PRESENTATIONS FROM FLOOR FUTURE MEETINGS & ADJOURNMENT FUTURE MEETINGS A) FEBRUARY PUBLIC HEARINGS 1) 2003 NPDES Required Hearing 2) McNulty Subdivision (Hillary Farm) A) CITY COUNCIL I ) The next regular meeting of the City Coun .1 is scheduled tQ ke held at 7:00 p.m. on 16 February 2004. a) The next meeting is res heduled to / due to a Federal Holiday on which no business may be conducted an is order lished in t dition of the White Bear Press Legal . ton. ADJOURNMENT: Motion By .Second By Unanimous Vote & Emeott Approval atp.m. O Page 1 of 1 CITY OF GEM LAKE MINUTES OF CITY COUNCIL MEETING JANUARY, 2004 The January, 2004 meeting of the City Council of the City of Gem Lake was called to order by Mayor Emeott on Tuesday, 20 January 2004, at 7:01 PM in the first floor meeting room of Tousley Ford. Council Members Watson and Bosalc, and Clerk Magnuson were present. Also present were Holly Watson and Bryan Hansen. Following Mayor Emeott's request for additions, deletions, or corrections, the following actions were taken: 1) City Council Meeting Minutes for 15 December 2003 as presented on motion by Bosak, second by Watson; and, 2) unanimous approval of City Council Meeting Agenda as presented for 20 January 2004 on motion by Watson, second by Bosak. Magnuson then presented General Announcements. Magnuson then reported that the Application for Subdivision of the McNulty property, a/k/a Hillary Farm, has been received and is currently being reviewed to determine if the application is complete. Magnuson then reported that Mn/DOT has authorized funding of the City's Application for Municipal Cooperative Funding for the purpose of reconstruction of the intersection of Highway 61 and Ramsey County Road E. The amount approved is $467,600 or 100.0% of the funds requested in the application. Work associated must be let by 30 June 2005. Mr. Soler of Ramsey County suggests a late February meeting of the parties to determine next steps in the process would be appropriate. Additional funding may be available from "Unweave The Weave" repair funding and signals funding. Magnuson presented the year end Recycling Report for 2003with comments regarding reductions in participation. Motion by Bosak, second by Watson to adopt Resolution No. 2004-01 making appointments for all positions and legal functions required was unanimously approved. Motion by Bosak, second by Watson to approve Resolution No. 2004-02 appointing Magnuson and Associates, LLC as hourly administrative consultants to the City in accordance with Magnuson And Associates, LLC proposal to the City dated this day was unanimously approved. Magnuson reported on a (proposed) Joint Powers Agreement put forth by the City of Maplewood which would provide for transportation of Xcel Energy transformers on special vehicles through the City of Gem Lake. Magnuson has responded to Maplewood via Attorney Newcome with concerns and requested changes and will advise the Council as the matter proceeds. Magnuson issued a reminder to the Council to give consideration to his years funding requests for Charitable Gambling monies. Motion by Bosak, second by Watson to approve Accounts Payable for December/January as prepared by Magnuson and totaling $21,424.41 was unanimously approved. Motion by Bosak, Second by Watson to accept the December Treasurer's Report as prepared by Cobian and indicating a balance in the General Fund of $85,788.07 and in the Sewer Fund of $41,873.66 was unanimously approved. Mr. Hansen was recognized and stated he has had no response to his October 26`h correspondence (regarding annexation to Vadnais Heights). He distributed photo copies of Minnesota Statutes from an unidentified source and asked that they be circulated to the City Council. He also stated that the City Council should only allow public hearings before the City Council and not before the Planning Commission. Discussion followed and Magnuson agreed to distribute Hansen's documents. The next meeting of the City Council scheduled for Monday, 169February 2004, a Federal Holiday. Motion by Watson, second by Bosak to reschedule the February City Council meeting to Monday, 23 February 2004, was unanimously approved and the Clerk was ordered to publish same. i A Public Hearing on the annual NPDES Phase II Permit will be held in conjunction with the February meeting of the City Council. A Public Hearing on the (proposed) McNulty Subdivision will be scheduled for February. There being no further business, motion by Birkebak, second by Igo to adjourn at 8:55 pm was unanimously approved. AUTHORED: 23 January 2004 APPROVED: 23 February 2004 ATTEST: Frederic C. inus City Cleric ATTEST: Paul R. Emeott Mayor ef!e: minutes/2004/163janm2004.wpd CITY OF GEM LAKE RESOLUTION NO.2004-01 20 January 2004 WHEREAS, the individuals and/or companies identified below have agreed to serve in the appointed positions identified for the period 01 January 2004 to 31 December 2004. NOW THEREFORE BE IT RESOLVED that the City Council of the City of Gem Lake does hereby make the following appointments 01) Acting Mayor (In The Mayor's Absence) Mr. Richard Bosak 02) Chief Building Official Mr. Allen Zepper 03) Building Inspectors Mr. Allen Zepper, Ms. Cindy Shilts, Mr. Jim Manteufel 04) Plumbing Inspector Mr. Allen Zepper 05) ISTS Inspector (New Systems) Ms. Cindy Shilts 06) ISTS Inspector (Bi-Annual Inspections) Mr. Dale Eklin 07) Mechanical/HVAC Inspector Mr. Allen Zepper 08) Electrical Inspector Mr. Jim Manteufel, Summit Inspections 09) Weed Inspector Mr. Paul Emeott 10) Assistant Weed Inspector Mr. Frederic Magnuson 11) Septage Administrator Magnuson & Associates, LLC 12) Co -Zoning Administrator Mr. Paul Emeott 13) Co -Zoning Administrator Mr. Frederic Magnuson 12) Sewer Inspection/Maintenance Contractor City of Vadnais Heights 14) Snow Plowing & Sanding Contractor City of Vadnais Heights 15) Community Health Officer Dr. Roland Birkebak 16) City Prosecuting Attorney Mr. Douglas Meslow 17) City Attorney Mr. Thomas Newcome III 18) City Treasurer Ms. Sarah Cobian 19) City Clerk Mr. Frederic Magnuson 20) City Offices, Administration & Permit Administration Magnuson & Associates, LLC 21) City Engineers Short, Elliott & Hendrickson 22) City Planner Short, Elliott & Hendrickson 23) Official City Depositories Premier Bank, White Bear Lake 24) Official City Publication White Bear Press 25) Planning Commission Mr. Jack Hoeschler, Chairman Mr. Jim Lindner Mr. Derek Wippich Ms. Kathy Robins Mr. Al Becicka 26) City Recycling Administrator Magnuson & Associates, LLC 27) City Recycling Contractor E-Z Recycling, Inc. 28) Law Enforcement Contractor Ramsey County Sheriff 29) Law Enforcement Representative Dr. Roland Birkebak 30) Fire & Paramedic Contractor White Bear Lake Fire Department 31) City Code Enforcement Magnuson & Associates, LLC 32) Animal Control Officer Mr. Frederic Magnuson 33) Public Works Commissioner Mr. Jim Lindner 34) Ramsey County League of Local Governments Mr. Paul R. Emeott (Mayor), Director 2004 Mr. Chuck Watson (Councilor), Alternate, 2004 Page 1 of 2 Resolution No. 2004-01 ATTEST The foregoing resolution was offered by Council Member Birkebak and was supported by Council Member Watson and was declared adopted on a unanimous vote of the City Council. 1, Frederic C. Magnuson, the duly qualified City Clerk of the City of Gem Lake, County of Ramsey, State of Minnesota, do hereby certify that the foregoing Resolution is a true and accurate representation of action taken by the City Council of the City of Gem Lake on the rinte first written. Frederic C. Magnuson, City Clerk 0 Certif ieb Co�u Date e-file: resolutions\2004\No2004-01 Page 2 of 2 SEH January 21, 2004 Honorable Mayor Emmeott and City Council City of Gem Lake 1369 County Road "E" East Gem Lake, MN 55110-5231 Dear Mayor Emmeott and Members of the Council: RE: City of Gem Lake City Engineer Services SEH No. A-GEMLK0401.00 10.00 This letter supplements the Agreement for Professional Services between the City of Gem Lake and Short Elliott Hendrickson Inc-0 (SEH) dated January 1, 2002. The original Agreement provides for the review and modification of the billing rates on an annual basis. We have reviewed the rate table in effect for the 2003 calendar year and would like to request approval of the following changes for 2004. First, we found that the staff category of "Principal" has been missing from rate tables used in Gem Lake. In the event that a SEH Principal would be required to provide services to the City, the 2003 rate table would have caused us to do so at substantial financial loss. We are requesting your permission to add this category to the 2004 rate table. Second, due to increased inflationary pressures, the cost of hiring and retaining quality personnel, and the cost of health insurance benefits have made it necessary to request a modest increase in the rates charged for City Engineering services. A copy of the revised Exhibit C-1 is attached which includes the revised rate table and schedule of expenses for the 2004 calendar year. The new rates in the 2004 Rate Table represent an average increase of 1.7% over the previous year. With your approval, this rate table would take effect beginning January 01, 2004. I would like to thank you again for the opportunity to continue our relationship with the City of Gem Lake. If you have any questions, please don't hesitate to call me at 651.765.2993. You can execute the terms of this Supplemental Agreement by providing signatures below and returning one copy to our office. Si Jo Il D. Parotti, PE 1ty Engineer x: Fjj\genilk\040100\cartes\hmc012104.doc City of Gem Lake By: Title: �J By: — Title: l�� Short Elliott Hendrickson Inc., 3535 Vadnais Center Drive, St. Paul, MN 55110-5196 SEH is an equal opportunity employer I www.sehinc.com 1 651.490.2000 1 800.325.2055 1 651.490.2150 fax EXHIBIT C-1 TO AGREEMENT FOR PROFESSIONAL SERVICES Between the City of Gem Lake (Owner) And Short Elliott Hendrickson Inc. (SEH) Dated January 1, 2004 PAYMENTS TO SEH FOR SERVICES AND EXPENSES USING THE HOURLY BASIS OPTION The Agreement for Professional Services is amended and supplemented to include the following agreement of the parties: A. HOURLY BASIS OPTION The Owner and SEH select the hourly basis for payment for services provided by SEH. SEH shall be compensated monthly. Monthly charges for services shall be based on SEH's current billing rates for applicable employees plus charges for expenses and equipment. Current billing rates shall utilize the Rate Table Method as indicated in paragraph B. ` 1. Rate Table Method — Current billing rates for employees shall be those listed on a standard rate table submitted and approved as part of this Agreement. The employee rates in the approved rate table shall include the cost of computers and cellular phones. The cost of other expenses and equipment shall be paid for as reimbursable expenses as identified in Paragraphs B and C of this Exhibit C-1. SEH will provide an estimate of the costs for services in this Agreement. It is agreed that after 90% of the estimated compensation has been earned and if it appears that completion of the services cannot be accomplished within the remaining 10% of the estimated compensation, SEH will notify the Owner and confer with representatives of the Owner to determine the basis for completing the work. Compensation to SEH based on the Rate Table Method is conditioned on completion of the work within the effective period of the rate table. Should the time required to complete the work be extended beyond this period, the rates in the Rate Table shall be appropriately adjusted. B. RATE TABLE 1. Below are billing rates for professional employees effective through December 31, 2004. Adjustments to these rates shall be provided in Supplemental Letter Agreements on an annual basis. SEH will attend City JCouncil meetings at the Owner's request. SEH will bill the Owner for Short Elliott Hendrickson Exhibit C-1 - 1 Lity of uem LaKe (Form 10/07/98) J C. attendance at City Council meetings for a minimum amount of two (2) hours, but not exceed a maximum billing of four (4) hours. Classification Billable Cost Principal $150.00 Project Manager $122.00 Project Engineer $111.00 Lead Technician $95.00 Staff Engineer $95.00 Senior Technician/Senior Survey $88.00 Technician $72.00 Word Processor $64.00 Project Specialist $75.00 - $156.00 Expenses Mileage $0.375/mile Per Diem (at cost) Total Station with AutoLock $20.00/hour Total Station without AutoLock $10.00/hour Global Positioning System (GPS) $25.00/hour Survey Van Rental $4.50/hour + $0.375/mile OTHER PROVISIONS CONCERNING PAYMENTS 1. Invoices will be prepared in accordance with SEH's standard invoicing practices and will be submitted monthly to Owner by SEH, unless otherwise agreed. 2. Invoices are due and payable within 30 days of receipt. If Owner fails to make any payment due SEH for services and expenses within 30 days after receipt of SEH's invoice therefor, the amounts due SEH will be increased at the rate of 1.0% per month (or the maximum rate of interest permitted by law, if less) from said thirtieth day. In addition, SEH may, after giving seven days written notice to Owner, suspend services under this Agreement until SEH has been paid in full all amounts due for services, expenses and other related charges. Payments will be credited first to interest and then to principal. Short Elliott Hendrickson (Form 10/07/98) Exhibit C-1 - 2 City of Gem Lake �D 3. In the event of a disputed or contested invoice, only that portion so contested may be withheld from payment, and the undisputed portion will be paid. 4. Should such taxes, fees or costs be imposed, they shall be in addition to SEH's estimated total compensation. D. EXPENSES The following items involve expenditures made by SEH employees or professional consultants on behalf of the Owner. Their costs are not included in the hourly charges made for services and shall be paid for as described in this Agreement. 1. Transportation and travel expenses. 2. Lodging and meal expense connected with the Project. 3. Fees paid, in the name of the Owner, for securing approval of authorities having jurisdiction over the Project. 4. Report, plan and specification reproduction expenses. 5. Other special expenses required in connection with the Project. 6. The cost of special consultants or technical services as required. The cost of subconsultant services shall include actual expenditure plus 10% markup for the cost of administration and insurance. The Owner shall pay SEH monthly for expenses. E. EQUIPMENT UTILIZATION The utilization of specialized equipment, including automation equipment, is recognized as benefiting the Owner. The Owner, therefore, agrees to pay the cost for the use of such specialized equipment on the project. SEH invoices to the Owner will contain detailed information regarding the use of specialized equipment on the project and charges will be based on the standard rates for the equipment published by SEH. Short Elliott Hendrickson (Form 10/07/98) Exhibit C-1 - 3 City of Gem Lake Schedule of Expenses, cons. :J ME Identifiable Reproduction and Reprographic Costs (1) Item 81/2-X11 11x17 Large Format Per Item Photocopy .08 .14 -- -- Color Copy (24 & less copies per original) 1.25 1.50 -- -- Color Copy (25 — 49 copies per original) -- Transparency — black/white .75 -- "- -- Transparency — color 2.66 -- -- -' Blackline -- -- 1.05 -- Mylar -- -- 5.00 -- Vellum -- -- 2.00 -- Scanning (p q. ft. ) (per s .40 -- Creating a CD -- -- 20.00 -- Lamination Unmounted 2.00 3.50 50.00 -- Lamination Mounted (24"x36" & smaller) 40.00 Lamination Mounted (larger than 24"06") 75.00 Collating/Binding/Cover 4.00 3-Ring Binders/Graphics Size: 1" 2" 3" 4" 3-Ring Binders/Graphics Cost: 3.92 5.11 8.85 19.91 Tabs (per tab) 20 Machine Folding .02 Mailing/Processing 5.00 Includes operator time. cz� Further color copy price breaks apply to quantities over 49 copies per original. Effective: January 1, 2004 Prices are subject to change on a quarterly basis and may not be accompanied by immediate notification. XAFJ\Gem1k\040I00\coff sAEXHCI_suppkn04.doc 01/20/2004 11:01 FAX 6514902150 SEH ST.PAUL -J J SEH FAX TRANSMITTAL From: J. Parotti ❑ Field Office: El URGENT Attention: Mr- Fritz Magnuson Co/Organization: City of Gem Lake Fax No.: 651-426,6444 Subject: 2004 Rate Table Remarks: Fritz, Date: January 20, 2004 SEH File No.: A-BROCT0401-00 Total Pages: 2 (including cover sheet) Telephone: 651.426.6443 lill001 As discussed, the following is the Proposed 2004 rate table for use at the City Council meeting tonight. I would like to bring two items to your attention; First, I have been asked to add the "Principal" staff category and corresponding rate of $150 per hour. In a review of the SEH Municipal rate table, we found that this category was missing in the rate tables used for Gem Lake. In the event that a SEH Principal would be required to provide services to Gem Lake, we would be forced to do so at a substantial financial loss. SEH would like your perraission to add this category as of 2004. Second, the average increase in the rates is 1.7% (see following table). The average increase was calculated using the percentage increases from Project Manager through Word Processor. The categories of "Principal" and "Project Specialist" were not used in this calculation. An official request for approval of these rates will be sent by mail this week. If you have any questions, please don't hesitate to call. We are: ❑ Sending original by mail ❑ Sending by FAX only Sending as requested For your: ❑ Information/Records ❑ Review and comment ❑ Approval Action ❑ Distribution ❑ Revision and resubmittal if transmission was not received properly, please contact the sender at the phone number above. We request a response from you by: x:VjlgemllMomn»nlfu omm"Iful.&C 1104 Short Elliott Hendrickson Inc., 3535 Vadnaie Center Drive, St. Paul, MN 55110-5196 SEH is an equal opportunity employer I www.sehinc.com i 651.490.20D0 I 800.325.2D55 i 651.490.2150 tax 01/20/2004 11:01 FAX 6514902150 SEH ST.PAUL IM002 City of Gem Lake Proposed 2004 Rate Table Classification 2003 Rate Table 2004 SEH Rate Table Rate Increase, % Principal N/A 150.00 New Project Manager 118.00 122.00 3.4% Proiect Engineer 108.00 111.00 2.8% Lead Technician 95.00 95.00 0.0% Staff Engineer 95.00 95.00 0.0% Senior Tech/Svy Tech 86.00 88.00 2.3% Technician 72.00 68.00, 72.00 0.0% Admin Tech Word Processor 62.00 64.00 3.2% Proiect SDeciallst Low 75.00 75.00 0.0"A High 156.00 156.00 0.0% Average Increase 1 1.7% MAILING & SEIIPPING ADDRESS " �_1369 County 12uad "E" East Gem Lake, MN SSllO - 5231 X/--Y. i(1.y",«s.,.1 Mayor Emeott & City Council CITY OF GEM LAKE 1369 County Road "E" East Gem Lake, MN 551 10-5231 REP: Proposal To Supply Municipal Services Telephone : ( 651 ) 426 - 6443 Facsimile : ( 651 ) 426 - 6444 e-Mail : Femag @ AOL.com 20 January 2004 Ma,/or &Councilors„ ty dramatically exceed tile description As the City Council is well aware, we currently provide the eCi st�test ith services that c notinuudee to complextyofreportingregttirements of the duties ofCity Clerk originally established and as de y combines itself with additional regulatory controls (e.g. NPDh S, ISSToS aj ae development of our community, ement, etc) and continuing it is nsc ear that tl efCity of Ge m state. metropolitan and county governments is combined (proposed) Lake continues to require management services beyond the scope of the City Clerk's job description. for service s. This will continue As in previous years, we are prepared to provide most services contrequired ract for select teclmical servicesastneeded. By utilizing to allow the City to rely on our organization to suy eeded servicesor to agencies on a tee for services basis, the City can accomplish necessary functions on a true cost -of -completion basis without the overhead attendant to having physical plant and full time employees. Similar to prior years, our proposal is three part in nature. These three parts are as follows: PART C11'Y CLERK: State statutes mandate that the City employ an individual to act as City Clerk. For statutory purposes, the employee needs to be bonded as lie or she is empowered to execute documents and manage public funds on behalf of the City. This position may be combined with the position of City Treasurer. PROPOSAL: 1, Frederic C. Magnuson, am willing to continue as I have since 1989 in this position on a parttime basis for an annual salary ot$3.200 with duties as described on our Attachment # I. CITY TREASURER: State statutes mandate that City employ 'divival to act as fund fundsbehalf of the yrThis pos t onstatutory may be combined wth employee needs to be bonded as he or she is empowered t manage ge public the position of City Clerk. PROPOSAL: I. Sarah B. Cobian, am willing mcO ent�# lUelus assuming responsibilas I have since 1999 in ity for all sewer billing tand collec�ionsannual salary o $3.000 with duties as described on our Attach p PART II CITY HALL: In order to properly serve thecommunity, here City records are maintained. The costspresence (CityOffices) within the corporate of establishing and maintaining; a City Hall boundaries where City business is conduc are ;i�ni(icant -property acquisition, development, construction, maintenance, repair, insurance, daily operation and so on not to mention the property is removed from the tax roles as government property. 1'I1()I'OSAL: As our agency is located in my home and other w are and Mingvalto prov lemons consideration which re this service, we s de propneated in our Attaehmentd# 2 is service I'or a fee of One ($ I.00) Dollar annually a g PART IlI owing MUNICIPAL SERVICES: The City needs additional Lice see d Permrttnistra Adtnin Adminon istration; Deputy Clerkes, but ; Zoning Ads not ministtatto, the fon' Code functional areas: Financial Planning & Management; Enforcement; Chief Election Judge; Ordinance Maintenance & Development; Public Works; Special Assessments, Animal Control; Grant writing & Administration; Other General Municipal Management. We have established and currently employ management systems that jre capable of fulfilling each of these needs in a manner consistent with best practices. w 20 January 2004 Mayor & City Council PROPOSAL: We propose to provide management, administration and enforcement services on an hourly fee basis as defined and resented on our Attachment # 3. 1 The benefits of this type of relationship include the City's ability to maintain a physical presence with familiar staff who are already acquainted with the City and it's residents, both commercial and residential, already in place. We will continue to employ best practices in our daily operations. We are acutely familiar with most of the community's needs, both business and residential. Also, the City will not have to own, lease or otherwise have a City Hall with all the costs attendant to same. None of the property in the City will be removed from the tax roles. Finally, no full time or additional part time employees are necessary which eliminates fixed costs and management of both employees and their insurance, retirement and other related common benefits of full time employment. All of the key elements of our proposal are consistent with the community's desire to maintain minimum, yet effective, government for the residents of Gem Lake. In order to go forward, the City Council will need to adopt a resolution similar to our Attachment #4 which will formally engage our agency in the provision of services as defined. Thank you in advance for your consideration of this proposal. We look forward to providing uninterrupted service to the City of Gem Lake and it's business and residential citizens. Regards, MAGNUSON & ASSOCIATES, LLC F.C. "Fritz" Magnuson, President encl 0 j MAGNUSONN & ASSOCIATES, LLC jr v/ 06%an Sarah B. Cobian, Vice President MAGNUSON & ASSOCIATES, LLC ATTACHMENT #1 CITY OF GEM LAKE PROPOSED JOB DESCRIPTION CITY CLERK 01 January 2004 through 31 December 2004 The functional job of Gem Lake City Clerk as originally defined in 1990 and revised between 01 January 1991 and the date written above shall be as follows: A. To establish an agenda for each meeting of the City Council based upon items that need to be addressed by the City Council. B. To act as recording secretary at each official meeting of the City Council, creating the permanent record of the proceedings in the form of minutes of meeting and presenting same for approval by the City Council. C. To maintain the official corporate record of the City of Gem Lake in the form of a minute book with appropriately executed copies of all documents relevant to the ongoing operation of the City and the decisions of its elected officials. D. To maintain such files as are necessary for the ongoing operation of the City. E. To act as liaison with the public regarding official matters pertaining to the City. F. To act as liaison with both private and public entities providing contract services to the City. G. To execute any documents requiring one or more signatures as necessary and as directed by the City Council from time to time. H. To distribute and disburse public information pertaining to the City in accordance with all Federal, State, Regional, and local laws, ordinances, and policies. I. To appropriately post and/or publish such public notices as may be necessary to inform the residents of Gem Lake of any pending actions. J. To review all claims for payment by the City of obligations on a monthly basis and present same for payment approval by the City Council and payment by the Treasurer. 1<. To disseminate all mail, correspondence, and other communications received or prepared to the appropriate elected or appointed officials of the City in a timely manner. E. To administer and execute, as necessary and as directed by the City Council, all (sub)contracts for municipal services including public works (plowing, sanding, sweeping, road repair, etc), public safety (police, fire, emergency medical, etc.), and municipal management. ti M. Act as "Data Practices Compliance Official" per City Council Resolution No. 2002-06. The job of City Clerk for a statutory city as defined by MN Statutes, Section 412.151 is as follows: 412.151 Duties of clerk. Subdivision 1. Listed; fees; deputy; absence. The clerk shall give the required notice of each regular and special election, record the proceedings thereof, notify officials oftheir election or appointment to office, certify to the county auditor all appointments and the results of all city elections. The clerk shall keep (1) a minute book, noting therein all proceedings of the council; (2) an ordinance book to record at length all ordinances passed by the council; and (3) an account book to enter all money transactions of the city including the dates and amounts of all receipts and the person from whom the money was received and all orders drawn upon the treasurer with their payee and object. Ordinances, resolutions, and claims considered by the council need not be given in full in the minute book if they appear in other permanent records of the clerk and can be accurately identified from the description given in the minutes. The clerk shall act as the clerk and bookkeeper of the city, shall be the custodian of its seal and records, shall sign its official papers, shall post and pu bl ish such notices, ordinances and resolutions as may be required and shall perform such other appropriate duties as may be imposed by the council. For certified copies, and for filing and entering, when required, papers not relating to city business, the clerk shall receive the fees allowed by law to town clerks; but the council may require the clerk to pay such fees into the city treasury. With the consent of the council, the clerk may appoint a deputy for whose acts the clerk shall be responsible and whom the clerk may remove at pleasure. In case of the clerk's absence from the city or disability, the council may appoint a deputy clerk, if there is none, to serve during such absence or disability. The deputy may discharge any of the duties of the clerk, except that deputy shall not be a member of the council. Subdivision 2. Delegation; audit. The counci I by ordinance may delegate all or part of the clerk's bookkeeping duties to another officer or employee. The officer or employee who by ordinance is made responsible for the clerk's bookkeeping duties shall furnish a fidelity bond conditioned for the faithful exercise of duties. The council may provide for the payment from city funds of the premium on the official bond. If the bookkeeping functions of the clerk are delegated to the city treasurer, the council shall provide for an annual audit of the city's financial affairs in accordance with the minimum procedures prescribed by the state auditor. A copy of the ordinance shall be provided to the state auditor. MAGNUSON & ASSOCIATES, LLC ATTACHMENT 41 Page 2 of 2 412.151 Duties of clerk. (continued) Fl IST: 1949 c 119 s 18; 1951 c 378 s 6; 1953 c 735 s 3; 1973 c 123 art 2 s 1 subd 2; 1984 c 384 s l; 1986 c 444 Copyright 2003 by the Office of Revisor of Statutes, State of Minnesota. The job of City Treasurer for a statutory city as defined by MN Statutes, Section 412.151 is as follows: 412.141 Treasurer's duties. The treasurer shall receive and safely keep all moneys belonging to the city, including moneys received in operations of any municipal liquor dispensary maintained by the city, and shall promptly enter in a book provided for the purpose an account of all moneys received and disbursed as treasurer, showing the source and objects thereof with the date of each transaction. The treasurer shall pay out money only upon the written order of the mayor and clerk, or such other officers of independent boards or cormnissions as are authorized to issue orders in the case of board or commission operations. Such orders when paid and canceled shall be retained as treasurer's vouchers. Such accounts and vouchers shall be exhibited to the council upon its request. The treasurer shall deliver to a successor all books, papers and money belonging to the city. The treasurer shall immediately after the close of the calendar year make out and file with the clerk for public inspection a report of balances, receipts and disbursements by funds for the year. The treasurer may, with the consent of the council appoint a deputy treasurer for whose acts the treasurer shall be responsible and whom the treasurer may remove at pleasure. In case of the treasurer's absence from the city or disability, the council may appoint a deputy treasurer, if there is none, to serve during such absence or disability. The deputy may discharge any of the duties of the treasurer. H IST: 1949 c 1 19 s 17; 1951 c 378 s 5; 1973 c 123 art 2 s 1 subd 2; 1986 c 444 Copyright 2003 by the Office of Revisor of Statutes, State of Minnesota. Respectfully Submitted, Respectfully Submitted, '4AGNIISON & ASSOCIATES, LLC MAGNUSON & ASSOCIATES, LLC F. C. Magnuson, President Sarah B. Cobian, Vice President MAGNUSON & ASSOCIATES, LLC ATTACHMENT #2 CITY OF GEM LAKE PROPOSED OFFICE SHARE PROGRAM OFFICE OF THE CITY CLERK & TREASURER 01 January 2004 through 31 December 2000 SERVICES In an effort to minimize the City's cost of ongoing operations and eliminate the need to lease or own, maintain, and remove from the tax roles in the City any property for the purposes of having a City Offices, we propose as follows: A. We will provide and maintain a functioning office at our location for the purpose of providing a primary mailing address within the corporate boundaries of Gem Lake from which all City of Gem Lake daily operations may be administered and delivered and from which all official communications will be maintained. B. We will provide and maintain primary storage space for City records, both in printed and electronic form. C. We will provide and maintain all utilities necessary for ongoing operations, including proper disposal of all waste generated by City operations. D. We will provide and maintain communication equipment to provide the City necessary communications, including but not limited to: I. Regular and mobile telephone services with listings in appropriate public directories. 2. Regular facsimile service with listings in appropriate public directories. 3. E-mail capabilities and, as desired, World Wide Web Page space. E. We will provide and maintain adequate office and electronic equipment to create and maintain needed documents and house official City records as necessary. FEES & EXPENSE SHARING In consideration of sharing of our office space with the City of Gem Lake, the City agrees to reimburse Magnuson & Associates, LLC as follows: A. RENT: To pay, net, a fee of $1.00 annually in January of each year for which this contract is renewed covering the period 01 January through 31 December of the year in which the fee is paid; and B. SHARED EXPENSES: To pay, net, a fee as expense reimbursement equal to a pro rata share of the cost of monthly office supplies required to maintain and operate the offices. For purposes of this proposal, the "pro rata share" shall be defined as the I / total number of clients served (e.g. 5 clients = 1/5 pro rata share): and C. EXCLUSIVE EXPENSES: To pay, net, a fee as expense reimbursement equal to one hundred (100.0%) percent of any amount expended solely for the benefit of the City of Gem Lake; and D. SHARED EQUIPMENT: To pay, net, a fee as expense reimbursement equal to a pro rata share of the cost of all general, electronic, and communication equipment necessary to operate the offices in a professional manner; and E. EXCLUSIVE EQUIPMENT: To pay, net, a fee as expense reimbursement equal to one hundred (100.0%) percent of any amount expended solely for the benefit of the City of Gem Lake; and F. TRANSPORTATION: To pay, net, a fee as expense reimbursement equal to $0.38 per mile for all use of agency vehicles for the exclusive benefit of the City of Gem Lake. Respectfully Submitted, MAGNUSON & ASSOCIATES, LLC F C Magnuson, President Respectfully Submitted, MAGNUSON & ASSOCIATES, LLC AIW4 A. V/SSa61tal.'G Sarah B. Cobian, Vice President MAGNUSON & ASSOCIATES, LLC ATTACHMENT #3 CITY OF GEM LAKE PROPOSED ADMINISTRATIVE FEES MUNICIPAL SERVICES 01 January 2004 through 31 December 2004 In consideration of the City's desire to maintain minimum government while meeting it's ongoing needs for professional management, administration, and other services, we propose to provide the services listed below at the respective fees shown per service: MAGNUSON & ASSOCIATES, LLC SERVICES Assistant City Clerk Zoning Administration Code Enforcement Financial Planning Financial Management Financial Reporting Chief Election Judge Animal Control Permit & License Administration Ordinance Research & Development Public Works Administration Public Safety Administration Policy Development & Administration NPDES Administration Sewer & ISTS Administration Recycling Administration Emergency Communications MAGNUSON & ASSOCIATES, LLC HOURLY BILLING RATES CONDITIONAL BASIS FOR RATES Fritz Magnuson Sarah Cobian A. With City Hall Proposal & With One (1) Year Renewable Term $ 75.00 $ 50.00 B. As Chief Election Judge $45.00 In addition to the rates above, we will hire special project team members at a competitive market rate and on an as needed basis. Special projects shall include, but not be limited to, elections, census, special deliveries, etc. made on behalf of the City. At all times and in all circumstances, it will be understood that Magnuson & Associates, LLC is not an employee of the City for any purpose whatsoever and is, in fact, an independent contractor except as related to Frederic C. Magnuson acting solely in his capacity as City Clerl< and Sarah Cobian acting solely in her capacity as City Treasurer. The City shall not have the right to require Agency to do anything which would jeopardize the relationship of independent contractor between the City and Agency. Agency shall assume responsibility for Agency's taxes and insurance, except as defined elsewhere. Respectfully Submitted, MAGNUSON & ASSOCIATES, LLC F. C. Magnuson, President Respectfully Submitted, MAGNUSON T6 & ASSOCIATES, LLC Aaxa,4 ✓v . 061G-91n Sarah B. Cobian, Vice President 0 J CITY OF GEM LAKE RESOLUTION NO. 2004-02 20 January 2004 W H EREAS, the duties of City Clerk of the City of Gem Lake have dramatically expanded over the last ten years to include significant additional responsibility; and WHEREAS, the City Clerk has over time performed many of these duties with only minor consideration of compensation; and WHEREAS, the requirements of the City have changed and grown to include administrative and other needs beyond the original scope of the City Clerk's responsibilities. NOW THEREFORE BE IT RESOLVED, that the City Council of the City of Gem Lake hereby appoints Magnuson & Associates, LLC as an independent contractorto provide additional Municipal Management and Administrative Services during the period 01 January 2004 through 31 December 2004 for fees as described in accordance with their proposal dated 20 January 2004 and retroactive to 01 January 2004. The foregoing Resolution was offered by Council Member Bosak and was supported by Council Member Watson and was declared adopted based upon the following vote: NAME EMEOTT WATSON BIRKEBAK IGO BOSAK VOTE Aye Aye Absent Absent Aye ATTEST 1, Frederic C. Magnuson, the duly qualified City Clerk of the City of Gem Lake, County of Ramsey, State of Minnesota, do hereby certify that the foregoing Resolution is a true and accurate representation of action taken by the City Council of the City of Gem Lake on the date first written. gaw� a ✓� 20,1ww4awy 2001.1 Frederic C. Magnuson, City Clerk Date Certif lieb (rh,oPB e-file: reso1ution\2004\no2004-02 J a"'"`S°"- Minnesota Department of Transportation o Metro District Office Tel: 651-582-1661 > 0"41eg Office of State Aid Office Fax: 651-582-1368 1500 West County Road 62 E-mail: mike.kowski@dot.state.mn.us Roseville, MN 55113-3174 January 12, 2004 Mr. Dan Soler Ramsey County Traffic Engineer 50 West Kellogg Blvd. Suite 910 RE: Request for Cooperative Agreement Funding TH 61 @ County Road E project. In the City of Gem Lake Dear Mr. Soler: I am writing to inform you of the decision reached January 8, 2004 by the Fiscal Year (FY) 2005 Municipal Agreement Program Selection Committee regarding the above referenced project. After considering the 30 candidates submitted for inclusion in the FY 2005 Program, the Selection Committee has decided to grant your request for funding up to a maximum contribution by Mn/DOT of $467,600 (this includes $34,600 for use toward Construction Engineering & Inspection). - This is the maximum amount of Mn/DOT Cooperative Agreement funding available for this project and it is available only for use on construction items that can be justified in accordance with the Mn/DOT Cost Participation Policy. If the cost of eligible items falls below this maximum amount the funds awarded will be reduced to match the cost of the eligible items. For a description of eligible items please refer to the Mn/DOT Cost Participation Policy. This policy can be viewed at: hlM://www.dot.state.mn.us/metro/stateaid/ftR/dsI l.pdf To receive the funds, this project must be let by June 30th 2005. After that date the money becomes unavailable. As a condition of the Municipal Agreement Program it is the responsibility of the local government agency to develop a complete set of construction plans & specifications for the project as well as acquiring any Right -of -Way necessary to construct the job. Pursuant to the acquisition of R/W for this project, the local government agency will be solely responsible for any costs associated with obtaining the property as well as any legal actions resulting from the acquisition of said property. An equal opportunity employer Mr. Soler Page 2 January 12, 2004 Before this project can officially become part of the FY 2005 Municipal Agreement Program, I will need to receive a written confirmation from Ramsey County accepting the tentative funding level as well as the design and R/W conditions. Please return this confirmation to me by February 6, 2004. After receiving your response I will be assigning a specific Project Manager to this job, until that time please direct all comments and questions to me. Sincerely, Michael P. Kowski, P.E. Cooperative Agreement Engineer cc: -Bob Brown, Mn/DOT-Metro State Aid Frank Pafko, Mn/DOT-Area Manager Fritz Magnuson, City of Gem Lake Gerry Urban, City of Vadnais Heights John Parotti, SEH Inc. Project File TREASURER'S REPORT GENERAL FUND CHECKING 2003 CITY OF GEM LAKE OF GEM LAKE GENERAL C 56706.10 84357.02 County Road "E" East FUND H 01-Jan-03 START 132265.95 -208853.85 133294.00 -75559.85 .,t69 Gem lAb% MN 55110-5231 CHECKING K I 85,788.07 BANK TRAN TRAN CHECKS TO 79047.60 DATE # DEPOSITS FROM PAYMENT FOR N DEBIT CREDIT BALANCE BALANCE 24-Dec-03 P63191 CITY OF WHITE BEAR LAKE TOTAL CLAIM 12 1,091.62 89,938.71 89,938.71 24-Dec-03 P6320 Excel EtWo Street Lighting: November 2003 12 (59-97 $9,778.74 99,778.74 24-Dec-03 P6321 E-Z Rccyc ' Inc. Curbside Recycling December 2003 12 81.30 99,497.44 89,497.44 23-Dec-03 P6322 PRESS PUBLICATIONS TOTAL CLAIM 12 46.20 89.451.24 89,45124 16-Dec.03 P6323 PAUL R. EMEOTT TOTAL CLAIM 12 663.46 88.797.78 98,797.78 15-Dec-03 P6324 Patrick ISO 4th Qtr'03 Salary ($200.00-12.40ss-2.90mm) 194.70 88603.08 88787.78 22-Dec-03 P6325 Richard Bosak 4th '03 Salary $200.00-12.40ss•2.90mm 12 (194.70 88,418.39 98.603.08 17-Dec-03 P6326 ROLAND BIRKEBAK TOTAL CLAIM 12 04.70 98.213.68 88,398.38 19-Dec-03 P6327 Chuck Watson 4th Qtr'03 S200.00-12.40ss•2.9012m 12 194.70 99,028.98 88�213.68 15-Dec-03 P63281 Sarah Cobian 4th Qtr'03 Salary ($650.00.40.30ss-9.43mm) 12 600.27 87.429.71 87,613AI 18-Dec-03 3291 Fritz Magnuson 4th '03 750.00.46.50ss-10.88mm1 12 692.62 86,736.09 96.920.79 19-Dec-03 P6330 City of Vadnais Hei0ls RdESidewalk/TwilAsPerJoial Pow-ABr 12 (1 I,000.00 75,736.09 75,920.79 23-Dec-03 P6331 T.A. Schibky & Sons, Inc. 2003 Road Repairs June & J 12 ,116.00 72,620.09 72,804.79 15-Dec-03 P6332 Meslow & Olson, PLLC TelConfW/JocThury;Te1ConfW/Clcrk 72- 72,549.09 72.804.79 23-Dec-03 M331 SEH, Inc. Hwy6l/CtyRdECooper h-Agameot 12 S,987.25 100.00 66 560.84 66.460.84 66,817.54 66,917.54 15-Dec-03 P63341 Rick Johnson Removal of One Deer Carcus 15-Dec-03 351 Leonard, OSrien, Spww,Gale & Sqm Municlv[alters:HansenZooia 1,312.50 65 148.34 66,817.54 15-Dec-03 3361 The Brehm Group Council Member Accident Policy. 3/1/04 - 127.50 65,020.94 66,917.54 18-Dec-03 P63371 MAGNUSON & ASSOCIATES, LLC TOTAL CLAIM 12 (3,176.47 61,844.371 63,641.07 23-Dec-03 P6339 PAUL R. EMEOTT TOTAL CLAIM 12 (192.50, 61.661.87 63,458.57 15-Dec-03 P6339 Ramsey County Law Enforcement: December 2003 (4,943.7 56,718.10 63.459.57 02-Dec-03 1 Wire In sey Properly Taxes 12 13.754.48 70,472-58 77,213.05 02-Dec.03 I Premier Bank Wire Transfer Fee 12 (12.00 70.460.58 77.201.05 02-Dec-03 1 Premier Bank Reversal of Wire Transfer Fee 12 24.00 70.494.58 77,225.05 19-Dec-03 1 State of Minnesota Traffic Fines: November 2003 12 90.00 70,574.58 77,315.05 19-Dec-03 21 SUMlvffT TOTAL PAYMENT 12 294.00 70,86858 77,609.05 19-Dec-03 3 Vadnais Heights SEH MN/DOT ISubmi 12 1.995.75 72,964.33 79,604.80 9 D.03 41 City of Gem Lake - Sewer Fund Gopher State One Call 2003 Staff Costs 12 2,255.00 7S,119.33 81,859.80 il9-Dc"3 5 MIKE GERNER TOTAL PAYMENT 12 84.00 75,203.33 81,943.80 19-Dec-03 6 White Bear Floral 2003 Fire Inspection Fee 12 126.00 75,329.33 82.069.80 19-Dec-03 7 Country 1.2,tne 2003 Fire Inspection Fee 12 84.00 75,41333 82.153.80 19-Dec-03 8 WALDOCH TOTAL PAYMENT 12 378.00 75,791.33 82.531.80 19-Dec-03 9 New Generation Demolition Permit #M2003-04 12 100.00 75.99133 82.631.80 29-Dec-03 1 Ramsay County SEH Mubmi 12 199S.75 77.997.08 $4,627.55 29-Dec-03 2 SINGH ENTERPRISES, LLC TOTAL PAYMENT 12 210.00 79.097.08 94,837.55 29-Dec.03 3 THE TRIKE SHOP TOTAL PAYMENT 12 420.00 79,517.08 $5.257.55 29-Dec-03 4 I.AmW of Minnesota Cities /Casualty Insurance Dividend 12 425.00 78,942.08 95,692.55 29-Dec-03 5 State of Minnesota IntetGove nmaa Revenue 12 28.00 78,970.08 85.710.55 31-Dec-03 1 Premier Bank Interest Paid This Period 1 12 77-521 79,047.601.85,788.07 Run Date: 01/152004 at 1 l :40:54 AM E-File: PGFCheck.123 Page 1 of 1 Premier II12Bank j Minnesota Owned. Minnesota Operated. City of Gem Lake General Fund 1369 County Road E E Gem Lake MN 55110-5231 LENDER D (E MEMBER FDIC Page: 1 Account Number: 60OSS90 Statement Date: 12/31/03 Checks/Items Enclosed: 20 You may notice that your statement has changed. We hope you find the new format easier to read and better organized. If you have any questions regarding the new look please contact your local Premier Bank office. PREFERRED ELITE City of Gem Lake General Fund Beginning Balance 12/01/03 Deposits / Misc Credits 6 Withdrawals / Misc Debits 18 ** Ending Balance 12/31/03 Service Charge Interest Paid Thru 12/31/03 Interest Paid Year To Date Average Balance Average Collected Balance Minimum Balance Average Rate / Cycle Days Enclosures Miscellaneous Credits Date Deposits L2/02 13,754.48 L2/03 1,730.00 L2/08 24.00 _2/19 5,406.75 _2/29 3,078.75 _2/31 77.52 iiscellaneous Debits e Deposits .2/02 Act # 6005590 94,159.10 24,071.50 32,442.53 85,788.07 ** .00 77.52 404.02 97,639 97,095 82,631 94000 / 31 20 Withdrawals Activity Description wire in DEPOSIT CREDIT MEMO DEPOSIT DEPOSIT INTEREST EARNED Withdrawals Activity Description 12.00 Wire Transfer Fee 86 r Im Premier Ew Bank Minnesota Owned. Minnesota Operated. City of Gem Lake Account Number: Statement Date: LENDER MEMBER FDIC Page: 2 6005590 12/31/03 Paid Checks * indicates skip in check numbers Date Check No. Amount Date Check No. Amount Date Check No. Amount 12/18 6307 15.00 12/16 6323 663.46 12/19 6330 11,000.00 12/09 6314* 4,943.77 12/22 6325* 184.70 12/23 6331 3,116.00 12/24 6319* 1,091.62 12/17 6326 204.70 12/23 6333* 5,987.25 12/24 6320 59.97 12/19 6327 184.70 12/18 6337* 3,176.47 12/24 6321 281.30 12/15 6328 600.27 12/23 6338 182.50 12/23 6322 46.20 12/18 6329 692.62 Daily Balance Summary ate Balance Date Balance Date Balance 12/02 107,901.58 12/16 103,448.08 12/23 84,064.69 12/03 109,631.58 12/17 103,243.38 12/24 82,631.80 12/08 109,655.58 12/18 99,359.29 12/29 85,710.55 12/09 104,711.81 12/19 93,581.34 12/31 85,788.07 12/15 104,111.54 12/22 93,396.64 SEWER FUND CHECKING 2003 CITY OF GEM LAKE TREASURER'S REPORT OF GEM LAKE .M County Road "E" East Gem Lake, MN 55110-5231 TRAM TRAN CHECKS TO DATE # DEPOSITS FROM SEWER FUND CHECKING PAYMENT FOR C H K I N 03 Jan START 26,705.09 41873.66 BANK BALANCE -15476.99 30645.56 4612255 DEBIT CREDIT 41873.66 BALANCE 19-Dec.03 1 AM PM Automotive Repaff 3rd Qtr 2003 Sewer & Late Fee 12 132.00 44957.57 44957.57 22-Dec-03 SP2030 Metropolitan Council Current User Charges: January 2004 12 -836.33 44121.24 44121.24 19-Dec-03 SP2031 City of Gem Lake - General Fund Gopher State One 2003 Staff Costs 12 -2255.001 1 41866.24 41866.24 31-Dec-03 1 Premier Bank hTterest Paid This Period 12 1 7.421 41873.661 41873.66 Run Date: 01/15/2004 at 11:42:39 AM E-File: PSFCheck03.123 Page 1 OWNS Premier Bank Minnesota Ozoned. Minnesota Operated. City of Gem Lake Sewer Fund 1369 County Road E E Gem Lake MN 55110-5231 Seri oEr MEMBER FDIC Page: 1 Account Number: 6005582 Statement Date: 12/31/03 Checks/Items Enclosed: 3 86 You may notice that your statement has changed. We hope you find the new format easier to read and better organized. If you have any questions regarding the new look please contact your local Premier Bank office. PREMIER PLUS City of Gem Lake Sewer Fund Beginning Balance 12/01/03 Deposits /-Misc Credits 2 l Withdrawals / Misc Debits- 2- J ** Ending Balance 12/31/03 Service Charge Interest Paid Thru 12/31/03 Interest Paid Year To Date Average Balance Average Collected Balance Minimum Balance Average Rate / Cycle Days Enclosures 4iscellaneous Credits Act # 6005582 44,825.57 - 139.42 3,091.33 41,873.66 ** .00 7.42 150.43 43,665 43,661 41,866 .20000 / 31 3 Date Deposits Withdrawals Activity Description L2/19 132.00 DEPOSIT _2/31 7.42 INTEREST EARNED laid Checks - * indicates skip in check numbers - Date Check No. Amount Date Check No, Amount Date Check No _2/22 2030 836.33 12/19 2031 2,255.00 j Amount IMES Premier Bank Minnesota Owned. Minnesota Operated. 1 City of Gem Lake Account Number: Statement Date: Daily Balance Summary Date Balance Date Balance Date 12/19 42,702.57 12/22 41,866.24 12/31 1j L E-N DER ,._ [_N 1: MEMBER FDIC Page: 2 6005582 12/31/03 Balance 41,873.66 Claims For Payment CITY OF GEM LAKE Period Ending 01/20/2004 J CLAI SP 2032 GP 6340 GI' 6341 GP 6342 GP 6343 GP 6343 GI' 6343 GI' 6344 GP 6344 GI' 6344 GI' 6344 GP 6344 GP 6344 GI' 6345 GI' 6345 GP 6345 GP 6345 GP 6345 GP 6346 GP 6346 GP 6346 GP 6346 GI' 6346 GP 6346 GI' 6346 GP 6346 GP 6347 GP 6348 GP 6349 GP 6349 GI' 6349 GI' 6350 GI' 6351 GP 6352 GP 6353 GI' 6354 GP 6355 GI' 6356 GI' 6357 GI' 6357 GI' 6357 GI' 6357 GI' 6357 GP 6357 GP 6357 GP 6357 GI' 6357 GI' 6357 GI' 6357 GP 6357 GP 6357 GP 6357 DATE PAID 20-Jan 12-Jan 20-Jan 20-Jan 20-Jan 20-Jan 20-Jan 20-Jan 20-Jan 20-Jan 20-Jan 20-Jan 20-Jan 20-Jan 20-Jan 20-Jan 20-Jan 20-Jan 20-Jan 20-Jan 20-Jan 20-Jan 20-.I a n 20-.Ian 20-Jan 20-Jan 20-Jan 20-Jan 20-Jan 20-Jan 20-Jan 20-Jan 20-Jan 20-Jan 20-Jan 20-Jan 20-Jan 20-Jan 20-Jan 20-Jan 20-Jan 20-J a n 20-Jan 20-Jan 20-Jan 20-Jan 20-Jan 20-J a n 20-.Ian 20-Jan 20-Jan 20-Jan Paul Emeott, Mayor Chuck Watson, Council Roland Birkebak, Council Richard Bosak, Council Patrick Igo, Council Frederic Magnuson, Clerk Metropolitan Council Ramsey-Washinbton Metro Watershed District E-Z Recycling, Inc. Meslow & Olson. PLLC RAMSEY COUNTY Ramw County - Ramsey County SEH, INC. SEH, Inc. SEH, Inc. SEH, Inc. SEH, Inc. SEH, Inc. INTERNAL REVENUE SERVICE Internal Revenue Service Internal Revenue Service Internal Revenue Service Internal Revenue Service ALLEN ZEPPER Allen Zepper Allen Zepper Allen Zepper Allen Zepper Allen Zepper Allen Zepper Allen Zepper Xcel Energy Press Publications CITY OF WHITE BEAR LAKE City or White Bear Lake City of White Bear Lake Leonard, O'Brien, Spencer, Gale & Sayre John G. Hoeschler, P.A. Paulet Slater Cindy Shilts Paul R. Emeott League or Minnesota Insurance Trust Jim Manteufel MAGNU SON & ASSOCIATES, LLC - Magnuson & Associates. LLC Magnuson & Associates. LLC Magnuson & Associates. LLC Magnuson & Associates. LLC Magnuson & Associates. LLC Magnuson & Associates. LLC Magnuson & Associates. LLC Magnuson & Associates. LLC Magnuson & Associates. LLC Magnuson & Associates. LLC Magnuson & Associates. LLC Magnuson & Associates. LLC Magnuson & Associates. LLC Signatures Approving Claims For Payment Date Of Approval ,l� ,�1{ DATE L 11 L,7V DATE DATE / DATE / t7-0/ G G T DATE / / DATE f7d / L- / OF CLAIM Current User Charges: February 2004 vtayor & ClerkAttendErosion&SedimeniControlCou Curbside Recycling: January 2004 Pre-TrialForChadM_ artin;Copi1.es TOTAL CLAIM i Truth In Taxation Notice Reimbursement Law Enforcement: January 2004 TOTAL CLAIM City Engineering Services Miscellaneous Extra Service TI-16 I /CtyRdE Cooperative Agreement City Engineering Services ContinuingAssistTol-35ECorridorMattagmenl Team 4TH QTR 2003 WITHHOLDING 4th Qtr 2003: Employee SS Payment 4th Qtr 2003: City SS Payment 4th Qtr 2003: Employee Medicare Payment 4th Qtr 2003: City Medicare Payment TOTAL CLAIM Permit Closure for #132002-13 Permit Closure for #B2003-15 Permit Closure for #132003-16 Permit Closure for #B2003-17 Permit Closure for #M2003-06 Permit Closure for #M2003-07 Permit Closure for #P2003-05 Street Lighting: December 2003 LcgTmnsff284686: TOTAL CLAIM Fire & Paramedic: January 2004 Fire Marshall &_Inspections: January 2004 MunicMatters:Ord79;SpciUsePmt/3emo;Ord43;SCC. Reimbursement for Secretarial & Legal Clerk Scrvic< Dishonesty Bond: Mayor & City Clerk Permit Closure for #P2004-01 ZoningAdministration: 4.5hrsMcNulty;1.5hrGen;Esp Work_eesCompensation: l /l /04-1 / 1 /05 2003 Electrical Permits #E2003-01-08 (80%) TOTAL CLAIM Telephone&FacsimileService: Dec/Jan-2003 OfficeSupplies,Copying&Postage: Dec/Jan-2003 Mileage:Dee/1an-2004(90 ®50.365/I55QS0.375) IntetnetAccess-(50°k):Fcb/Mar-2003 & Dec/Jan-2004 1.apTopComputer-50%MonthlyPayment AssistantClcrk,Nov/Dec-2003: 0.00 hours ZoningAdmin, Dec/Jan-2004:4.25 hours ZoningAdminBillable,Dec/Jan-2004: 1.25 hours GeneralAdmin, Dec/Jan-2004:49.75 hours GeneralAdminBilIable, Dec/Jan-2004: 0.00 hours I SewerAdmin, Dec/Jan-2004: 4.00 hours_ ChiefElectionJudge:Dec/Jan-2004: 0.00 hours CodeEnforcement:Dec/Jan-2004: 1.00 hours GENERAL SEWER S AMOUNT FUND FUND 836.33 836.33 90.00 90.00 281.30 281.301 79.20 79.20 5,091.53 46.34 - 5,045.19 t - 3,838.88 413.12 2.062.18 60.28 I 46.20 1.101.41 562.50 300.00 70.00 47.001 453.00 94.00 263.60 5,733.88 370.00 143.801 3,012.75 ' 236.001 76.33 1 167.40', _ 167.40 39.16. _ 39.16 563.51 371.14 808.52' 85.01 _ 37.50 27.75 1 168.75 1 60.281 46.201 853.831 247.581 562.501 300.00 - t 70.001 47.00 i 453.001 94.001 263.60 123.23 501.79 9121' 23.90 50.00 f - -- 425.00 _ 3183 , - 93.75 3.731.25 0.00 I 300.001 0.00 75.00 Run Dale & Time: 01/20/2004 at 05:21:47 PM File: 04claim01.123 Claims For Payment CITY OF GEM LAKE Period Ending 01/20/2004 j Paul Emeott, Mayor Chuck Watson, Council Roland Birkebak, Council Richard Bosak, Council Patrick Igo, Council Frederic Magnuson, Clerk I DATE I CLAIM# PAID PAID TO ALL 01/20/2004 JANUARY SUMMARY 8.33% Of Budget Monthly ALL. 01/20/2004 YEAR-TO-DATE SUMMARY 8.33% Of Year Completed ALL 01/20/2004 VERSUS ANNUAL BUDGET 8.33% Of Year Completed Run Date & Time: 01/20/2004 at 05:21:47 PM Signatures Approving Claims For Payment Date Of Approval DATE DATE l G(y DATE DATE DATE DATE GENERAL SEWER DESCRIPTION OF CLAIM $ AMOUNT FUND I FUND TOTAL FOR JANUARY $21,424.41 $20,588.08 $836.33 %Annual Budget 7.69°/% 9.00% 1.67'SS, TOTAL YEAR-TO-DATE $21,424.41 $20,588.08 $836.33 %Annual Budget 7.69%/%' 9.00% 1.67'%, Annual Budget $Under/($Over) $1,796.43 1 ($1,529.74) $3,326.17 Annual Budget %Under/ -%Over 0.64% -0.67%/% 6.66g�, File: 04claim0l .12 3 i qr roc .-ram �n�o�o Oros m3 U Oo00000 o000 0 �o c o; vi a� o� ra vi d .••� vi .� a� � � o vi o z W I� W U 0 0 0 0 0 0 0 0 0 0 0 0 o a o F F" F' rA r♦ �--� rl ri rl ri �--� rl .--� rl '--� .--� 00 00 00 00 00 00 00 00 00 00 OO 00 � t- ' �--� 00 ' N N W) r 64 Q. N N N N N N N N NN N M� NGfi U of Gn v� a� a� 00 r� 0 ! ON r+ o r 00 l C� N M N M M et M M M O M N -� a kn �* O I I I I I •� cry a0 00 N N O M �O O `7 to Vi t- .ter C Vl a rl O M M M N �' of � M� M eY �� Cw M •'••� � a N a O M in 6, r M ON O M C N p Uj N in r In in �O l� [� �O in r in t-- \O �z O 00 F �O O M F cn ZU-1 o c H c c E- cn a a O UD a W in t i In in t- �z z to �z M t- �O C\ v' O rn O y O y to N C7 cn � raoE-� apF z o a _ in N in t- 'ir O x M ri M N O in 'O F- C 00 ir C N N N N N M M W G1 Q\ ON M O kn N 00 M 00 M d�z ON \-O t- V i O� kn in rt r to O N O M M k r a �i z M M O M O O O O O O p N O N N rA a W xi z W gz N O O elO O= WA MA"r'�'CL �+r " c � 0 z 01 � z A w w � a 7- 0 i OO A 00 � l . i r N M ' U 0 ow � o o \ N UD x o o a N wWz N O O N O 0 A 0 U M M 00 Ow It ow V] O O O 4t in „p r-= O� v N C ONO 'C O =kn o ?E�o == = o o 'IT E� M a en e en p~ ^O p �° O oo C) N C7 ' Z ~ � O O O p o O �neq E� w a ' M � r � `n to z , � p F+ M p in N r" O O p g 0 Ri N w O p r O F \p p en N p N H pIt H [� W a a� cH cH FZQ'NH� z a N O N O U O U W In c f`i 2 c M 0 0 F L L C cC U a a 'L M U � a � z L 6 a � � y V] i U o � o U M z w o r o u o'A o o A W O cn N V� V] � 40 W 1 Z N A N A A A A �a0 OO F O F O F O F n F U 00 sA 00 sR 00 Gn 00 Ge M tl 6e M t O cn cn F a O O O 00 O r 00 t- O M O O O O 00 rA V1 [� O C a a a a a F V] rA M N b O C O M O S� oo O .i 0 0 0 T p 0� a s a a a a C/1 A U 00 o ^O O C ' M y� �p ^O M = y 00 m M "O 0 00 rn Gn 7 "O N r C �n I O F o o F ooF ooF ooF o o F Od a a a a a a z„ a C U' �� ooF ooF ooF ooF M ooF z�0 a a a a a zvaa OF oo rA G kn (A ✓� ^O \,p o N z'� w M ^o I '-I C� O aA W)� W) 'O M O C� O r rA CN z Jn "Cl O O O F ooF O ooF pp C E ooF pp ooFM M \p o.�E w a a a a a V ^d N \ 000 = M 'O b "O p� O O O N O �D C 00 p r O enp l- C: en ry W cq p a a a PW a ena+ 1-4 F HoFF zW � �� x M--e� a a �i R