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2004 06-21 CC PACKET
CITY OF GEM LAKE Monday CITY COUNCIL AGENDA 21 June 2004 C—) -I CALL TO ORDER CALL TO ORDER: Mayor Emeott at lJ /. p.m. THE ROLL ALL C OF MAYOR, 2002 CITY COUNCIL, 2002 CITY COUNCIL, 2002 CITY COUNCIL, 2004 --CITY COUNCIL, 2004 Paul Emeott vvv Chuck Watson Rick Bosak Pat Igo Rrollie Birkebak CITY CLERK / TREASURER CITY ATTORNEY CITY PROSECUTOR SR. BUILDING OFFICIAL Fritz Magnuson (/ Sarah Cobian Tom Newcome III Doug Meslow Allen Zepper OTHERS IN ATTENDANCE (Attach List) � �� AI S d &.- APPROVALS1�4� A'�f A) Minutes for 24 May 2004 Hillary Farm Plan B-2 Public Hearing � F, �3— Minutes for 24 May 2004 Public Improvement o. 2004-0] Public Hearin B) Y C) City Council Minutes for 24 May, 20, d/C D) Council Agenda for June, 2004. ZXnQr G,P•RAL ANNOUNCEMENTS STAFF REPORTS PUBLIC SAFETY --��A) Mhz Update - Emeott tract Cities Report - Birkebak ,� _ ^ o Entner Speed Control Recommendation PUBLIC RKS & UTILITIES J Gopher State One -Call Billing Practices B)--Kesolution No. 2004-10 "Scheuneman Road Turn Back" (discussion only for 14 July 2004 meet; ( I NEW BUSINESS ./I PUBLIC IMPROVEMENTS A) Resolution No. 2004-11 "Ordering Additional Public Improvements AT Scheuneman Road". mil- �— B) Resolution No. 2004-12 "Combining All Scheuneman Road Improvements Into One Project" TREASURER'S REPORT ENT MONTHS TREASURER'S REPORT ,C�RENT MONTHS ACCOUNTS PAYABLES OTHER FINANCIAL BUSINESS UNSCHEDULED PRESENTATIONS PRESENTATIONS FROM FLOOR FUTURE MEETINGS & ADJOURNMENT FUTURE MEETINGS A) CITY COUNCIL 1) The next regular meeting of the City Council is scheduled to be held at 7:00 p.m. on 19 July 2004. 2) The next meeting is rescheduled to 7:00 p.m. on 14 July 2004 due to the need for a Joint Workshop Meeting with the Planning Commission to discover Public Improvement Project No. 2004-01 and is ordered published in the appropriate edition of the White r Press Legal Secti ADJOURNMENT: Motion By. . Second Unanimous Vote & Emeott Approval at p.m. NOTES Page 1 of 1 _ � E _ cT! ��'t�l,0l-����� �/oz� S� f/uu� lY Rip OEA, L� -- -�� ` 4- � c3 �� . �� ti t - - - :-�-- - „ - - � !, .. =, --� _y - - � � � i f•� (f _ � .. I'I . ... � .� (� CITY OF GEM LAKE n PUBLIC HEARING AGENDA onday S Additional Public Improvements For Pro•ecl CALL TO ORDER RECONVENE CALL TO ORDER: Mayor Emeott at :/C p.m. CALL OF THE ROLL No. 2004-01 I 21 June 2004 MAYOR, 2002 CITY COUNCIL, 2002 CITY COUNCIL, 2002 gf!zt CITY COUNCIL, 2004 Paul Emeott Chuck Watson Rick Bosak Rrollie Birkebak CITY CLERK TREASURER CITY ATTORNEY CITY PROSECUTOR SR. BUILDING OFFICIAL Fritz Magnuson Sarah Cobian Tom Newcome III Doug Meslow Allen Zepper CITY ENGINEER CITY ENGINEER / ECIAL COUNSEL SPECIAL COUNSEL John Parotti Dave Mitchell L/ Ben Johnson Steve Bubul OTHERS IN ATTENDANCE (Attach List) OPENING REMARKS �- Emeott ./ A) This meeting is convened solely for the purpose of providing time for public comment on Additional Work to be included in Proposed Public Improvement Project No. 2004-01, installation of sanitary sewer from a point adjacent to Kahl Circle and thence northward approximately 1,000 feet to the intersection of Scheuneman and Otter Lake Roads. Said Additional Work has been reviewed by the Planning Commission, City Council, Zoning Administrator, City Engineer and Staff who will file their reports. This is the only itei to be discussed at this meeting. r. Magnuson A) Verification of notice provided by Mr. Magnuson Mr_ Ei�tt /A) Accept Motion to approve Public Hearing Agenda For 21 June 2004 I / PLANNING COMMISSION REPORTS I /A) Plannina Commissions Comments STAFF REPORTS Mr. Magn n Status of PIP No. 2004-0 1, Additional Work 1) Statement of Need: This project is needed to further protect public health and the environment in the City's most densely populated and oldest residential area with the oldest septic systems in the City. Many of the septic systems can not be replaced as redundant sites are simply not available. Also, several cess pools are located in this area which, in accordance with Ordinance No. 64, must be removed by 2009. The goals of the NPDES will also be furthered as the North Pond (at the golf course) and the Kahl wetland will be positively impacted through further abatement of potential contamination from failing or poor septic systems. Finally, by including this project at this time with the south section, excellent economies of scale can be realized to reduce the cost of this project by more than 60%. 2) Findings of Fact: Mr. Eklin's ISTS Inspection Report dated 16 & 17 June 2004 indicates 2 currently failing ISTS, 3 marginal ISTS, 1 drywell that will require replacement in 2009, and 3 acceptable systems with no redundant sites `�available. Hence, all systems will require replacement. �msey County Involvement uncil questions of Staff itchel l 3/p of A) Feasability Report PUBLIC COMMENT 10r. Emeott As this is a public hearing, anyone present will be given an opportunity to make a brief comment or ask a question of the developer, staff or Council. Time will be limited to 3 minutes per person making certain all may be heard. Comments and questions beyond the time allotted shall be at the pleasure of the Mayor. COUNCIL COMMENTS Mr. Emeott Dr. Birkebak Mr. Igo � ,� C Mr. ` G sak Mr. Watson Page 1 of 2 PRONOUNCEMENTS & ADJOURNMENT E Mr. Emeott Thank all for coming. ADJOURNMENT: Motion By . Second By . Unanimous Vote & Emeott Approval at p.m. Page 2 of zAA i CITY OF GEM LAKE Monday CITY COUNCIL AGENDA 24 May 2004 CALL TO ORDER CALL TO ORDER: Mayor Emeott at p.m. -- m Tr .. "/li I k./1LL %JF I I11- MAYOR, 2002 CITY COUNCIL, 2002 CITY COUNCIL, 2002 CITY COUNCIL, 2004 CITY COUNCIL, 2004 Paul Emeott Chuck Watson Rick Bosak Pat Igo Rrollie Birkebak CITY CLERK CITY ATTORNEY SPECIAL COUNSEL SPECIAL COUNSEL SR. BUILDING OFFICIAL Fritz Magnuson Tom Newcome III Ben Johnson Steve Bubul Allen Zepper OTHERS IN ATTENDANCE (Attach List) CONFIRMATION OF CHANGE OF MEETING NOTICE A) White Bear Press on 12 May 2004 APPROVAL OF MINUTES & AGENDA FOR J(C— A) City Council Minutes for 19 April 2004 and 0 May 2004 continuance B) City Council Agenda For 24 May 2004 '.?-%��//�,�% _`• GENERAL ANNOUNCEMENTS STAFF REPORTS PUBLIC SAFETY Ing o e Violation Resolution 1) Email Verification of Minutes 2) Traffic Deputy Recommendation - Electronic Speed Reader PUBLIC WORKS & UTILITIES A) Vadnais Heights / Tousley Sewer Billing B) Vadnais Heights Snowplowing & Sanding M Vadnais Heights Sewer Flushing I NEW BUSINESS I McNULTY PRELIMINARY PLATS - Hillary Farms A) Plan B-2 Approval / Denial - Resolution No. 2004-04 B) Plan B, D & G Withdrawal RAMSEY COUNTY TURNBACK A) Proposed Resolution & Turnback - Resolution No. 2004-06 PUBLIC IMPROVEMENT PROJECT NO. 2004-01 A) Proposed installation of sewer in Scheuneman Road: Kahl Circle thence 2,100 feet south -Resolutions No. 2004-05 & -07 1-35E CORRIDOR MANAGEMENT GROUP A) Resolution No. 2004-08 RETAIL TOBACCO LICENSE A) Singh.Enterprises Application INSURANCE A) DOES NOT WAIVE / WAIVES monetary limits on municipal tort liability established by MN Statutes 466.04. BRYAN HANSEN: Auto Mechanics vs. Zoning TREASURER'S REPORT CURRENT MONTHS TREASURER'S REPORT CURRENT MONTHS ACCOUNTS PAYABLES OTHER FINANCIAL BUSINESS UNSCHEDULED PRESENTATIONS PRESENTATIONS FROM FLOOR (3 Minutes Maximum If Time Allows) FUTURE MEETINGS & ADJOURNMENT CITY COUNCIL MEETINGS A) A Special Meeting of the City Council shall be scheduled for / / , and shall be duly published in the next edition of the White Bear Press Legal Section. The purpose of the meeting will be to B) The next regular meeting of e City Council is chedule a held at 7:00 p.m. on 21 June 2004. The next meeting is rescheduled to / / due to ADJOURNMENT: Motion y . Second By . Unanimous Vote & Emeott Approval at .m. Page 1 of 1 ,T �S SC�%EUN�/i�ft�tJ �O 35/D Sc�tetih,e.��K. J SlY3 Crvos c l* led /6 ( 6 4- - -f000hev�err I Wlpawfflz • \ II • ---------------- f1 - i CITY OF GEM LAKE MINUTES OF PUBLIC HEARING _ Additional Public Improvements For Project No. 2004-01 `f MAY, 2004 A Public Hearing for the purpose of receiving public comment on an proposed additions to Public Improvement Project No. 2004-01 including installation of an extension of the municipal sanitary sewer system at Scheuneman Road commencing at a point adjacent to Kahl Circle and thence northward approximately 1,000 feet to the intersection of Scheuneman and Otter Lake Roads. The Public Hearing was convened by Mayor Emeott before the Gem Lake City Council on Monday, 21 June 2004 at 7:10 PM in the first floor meeting room of Tousley Ford located at 1493 East County Road E in Gem Lake, Ramsey County, Minnesota on a motion by Igo, Second by Bosak and unanimous vote of the City Council. Mayor Emeott, Councilors Bosak, Igo, and Birkebak, Clerk Magnuson, Special Counsel Johnson, City Project Engineer Mitchell, and Planning Commission Representative Lindner were present along with residents as follows: Vern Grundhoffer, Ray and Gloria Tessier, Dale and Gretchen Artig Swomley, Alta Estrin, Cindy and Bob Scruggs, and Tom Doran. Following Mayor Emeott's request for additions, deletions, or corrections, and on Motion by Watson and Second by Bosak, the Agenda for the Public Hearing was unanimously approved. For the record, Magnuson indicated that a notice of this public hearing was published on 12 May 2004 in thelegal notices section of the White Bear Press and that all property owners with real property located along the affected area of Scheuneman Road based upon a certified list secured from Ramsey County GIS Users Group Internet Site were also notified by direct mail. Mayor Emeott gave a brief overview of the process leading to this public hearing, indicating that consideration of this plan has been reviewed in other public meetings, and that the purpose of tonight's public hearing is to formally receive public comment on proposed additions to Public Improvement Project No 2004-01 previously ordered in accordance with Gem Lake ordinances and State of Minnesota statutes. Mr. Lindner as representative of the Planning Commission was recognized and commented that the members of the Planning Commission felt it was in the best interest of the community to include the area north of Kahl Circle in the sanitary sewer project. Mr. Magnuson then reported on Ramsey County involvement in the project relative to rebuilding the road following construction of the sewer for the project, providing a history of the Functional Roadway Consolidation Plan of 1993, actions taken by the Council at that time, failure by Ramsey County to complete the program with Gem Lake, and opportunities created by the program today. He noted that Ramsey County has agreed in principal to reimburse the City of Gem Lake in an amount up to $170,000 for reconstruction of Scheuneman Road from Otter Lake Road south to Highway 61. This will, in turn, allow a very cost effective construction of sanitary sewer to properties adjacent the construction. The project will also be enhanced by today's low interest rates. Finally, Mr. Magnuson noted this was also an opportunity to address the many concerns expressed by the residents along and adjacent to Scheuneman Road regarding traffic and speed problems as Gem Lake residents will have substantially more input into a city street than we do with County Roads. Magnuson then presented the Statement of Need, noting this proposed addition to the project already approved is needed to further the public health and the environment of the City's most densely populated and oldest residential area with the oldest septic systems in the City. In the event of a system failure, many of the existing septic systems can not be replaced as redundant sites are simply not available on the smaller lots. Also, several cess pools are located in the area which, in accordance with Ordinance No 64, must be removed by 2009. The goals of the NPDES will also be furthered as the north pond at the Gem Lake Hills golf course and the Kahl wetlands will be positively impacted through abatement of (further) potential contamination from failing or poorly operating septic systems. Finally, by including this project with the sanitary sewer project already approved south of Kahl Circle, excellent economies of scale can berealized to reduce the cost of the project by more than 60%. Magnuson then presented Findings of Fact, referencing Mr. Eklin's recent ISTS Inspection Report dated 16-17 June 2004 which indicates 2 currently failing ISTS, 3 marginal ISTS,1 drywell that will require replacement in 2009, and only 3 operationally acceptable ISTS with no redundant sites. 1-lence, most (67%) systems in this district will require replacement in the near future and the balance can not be replaced unless placed directly over existing systems. Magnuson then noted that Mr. Doran had produced a petition presented to the City signed by 7 of the 9 affected property owners requesting the City undertake the project. Magnuson further indicated Mr. Peterson's mother had called from the hospital where Mr. Peterson is currently and added his positive approval of the project for a final tally of 8 of 9 affected properties requesting the project. Mitchell then presented the Feasibility Report for the project dated 21 June 2004, a copy ofwhich is attached hereto. Magnuson then discussed changes proposed to local Ordinance No 64 to allow the City to assess the improvement on a benefitted property basis in the alternative to the current acreage and front footage formulas cited in the ordinance. He further discussed how local residents would benefit by the additional residential properties to be developed in Hillary Farms which will effectively reduce costs by 50%. Mayor Emeott then asked ifthe Councilors present had any questions staff or professionals present. None were asked as the Council had already discussed and reviewed the material for the proposed project addition. All Councilors present concurred that timing and economics make this project very attractive to the residents. Mayor Emeott then requested comments from those present asking that those who have not been heard previously be recognized first and that comments be limited to 3 minutes each.. Mr. Grundhoffer, Ms. Tessier, Ms. Estrin and Mr. Doran had questions or comments, none of which opposed the project. Mayor Emeott then thanked all those present for appearing this evening and indicated the matter would be considered by the City Council later in the evening. There being no further business, Motion to adjourn the hearing by Igo and Second by Bosak was unanimously approved. Mayor Emeott declared the proceedings adjourned 8:05 PM. AUTHORED: 07 July 2004 APPROVED: 14 July 2004 ATTEST: ATTEST: 4- Frederic C. g s Paul R. Emeott City Clerk Mayor efile: hearings/2004.IYIP2004-01SewerMinuyesB.wpd Feasibility Report Sewer Extension Blue Spruce Estates to Utter bake Road Prepared for the City of Gem Lake JUNE 21, 2004 I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws o he State of in ota. David D. Mitchell, PE Date: June 21, 2004 Reg. No.: 20028 SEH Multidisciplined. Single Source. Trusted solutions for more than 75 years. .J Project History Location The project is located in east Gem Lake along Scheuneman Road, generally between Kahl Circle (Blue Spruce Estates) and TH 61. There are existing homes and Gem Lake Hills golf course on the west side of the street. The east side of Scheuneman Road is residential in nature with existing homes. Project Purpose The project would provide sanitary sewer service to homes on either side of Scheuneman Road between Kahl Circle and Otter Lake Road that are currently on septic systems. The City is aware of several properties that are interested in sanitary sewer service from the project. Existing Conditions Streets Scheuneman Road is an existing Ramsey County roadway with undefined ditches. The surface is approximately 28 feet wide, paved, and generally moderate to poor condition. Scheuneman Road is a potential turn back roadway from Ramsey County to Gem Lake. Public Utilities There are no existing public utilities in the project area in or along Scheuneman Road. Sanitary sewer does exist at the intersection of Kahl Circle and Scheuneman Road. Private Utilities Overhead power exists along the length of the project. Generally the power line is on the west side of Scheuneman. Cable Television exists on the power poles with the electric utility. Telephone and gas utilities are buried in the right of way of Scheuneman Road. Septic Systems Septic systems in the area range in age from new to failing. Proposed Improvements Sanitary Sewer Sanitary Sewer would be extended 1100 feet northerly from the intersection of Kahl Circle and Scheuneman Road to the intersection with Otter Lake Road. The sanitary sewer could be installed along the centerline of Scheuneman Road. Construction would likely remove a majority of Scheuneman Road requiring the restoration of nearly 3400 square yards of bituminous roadway. The total project cost of this option is $208,800 The estimates assume roadway restoration costs that conform to Ramsey County tumback program. The options anticipate minimal restoration costs for ditches, yards, culvert crossings, and other miscellaneous features. Page 1 of 3 Maintenance Impact The construction of any of the options outlined above will result in the addition of the respective length of sanitary sewer utility that will require periodic inspections and maintenance. Right of Way and Easements It is anticipated that all construction will take place within the existing right of way to Scheuneman Road or easements. The exception to this would be for the construction of service stubs to individual homes. It is anticipated that necessary access to properties for this purpose could be obtained through informal rights of entry rather than formal easements. Permits Permits would have to be obtained from the Minnesota Pollution Control Agency (MPCA) and the Metropolitan Council Environmental Services (MCES) for the sanitary sewer extension. A permit would have to be obtained from Ramsey County for work within the County Right of Way (Scheuneman Road). Estimated Costs The estimate was developed based on anticipated construction costs for the 2004 construction season. The estimates include a 10 percent contingency for construction and a 30 percent administrative fee for legal, engineering, administrative, and financing costs. The following is a summary of the project cost: Kahl Circle To Otter Lake Road Sewer Construction $94,000 Street Construction $46,000 Subtotal Construction $140,000 10% Contingency $14,000 Total Construction $154,000 30% Administrative Costs (Legal, Finance, Engineering, etc.) $46,000 Total Project Cost $200,000 Financing The City has discussed a number of options to finance this project. The City prefers to assess a portion or the entire project cost to the benefited properties is on a "unit" basis. The City is negotiating terms of a tumback agreement with Ramsey County. Terms of that agreement may provide a funding source for portions of the street restoration costs. It is recommended that the assessments for the benefiting area be based on the project costs not funded by Ramsey County turnback funds divided equally across the units served. Page 2 of 3 A potential funding plan for the option to install all segments is as follows: Total Project Cost $200,000 Ramsey County Funding $42,000 (anticipated turnback funds) Remaining Project Cost $158,000 There are nine benefited properties within the project area. Given this, the unit assessment would equate to approximately $17,600 ($158,000 - 9 = $17,556). Conclusions and Recommendations This project is feasible from and engineering standpoint. The project is necessary to address the needs of sanitary sewer along Scheuneman Road. This project is a cost effective means to address the needs of the community. Based on finding of this report, discussions with Ramsey County, and the City of Gem Lake, we recommend the following course of action for the City of Gem Lake: • This report be accepted as the feasibility report for the herein described project. • A Public Hearing is held to discuss the proposed improvements and assessments. • That, if the Council decides to move forward with this project, this project be combined with the project ordered to serve the Hillary Farm development and areas along Scheuneman Road south of Kahl Circle. The combined project would be designed, built, and assessed as one project to the benefited properties. Furthermore, it is recommended that the City proceed with the project in accordance with the following schedule: • Order Feasibility Report • Accept Feasibility Report and Order Public Hearing • Public Hearing • Order Improvements • Joint Meeting of Council and Planning Commission • Approve Improvements and Authorize Ad for Bid • Open Bids • Assessment Hearing • Award Construction Contract • Begin Construction • Substantially Complete Construction • Complete Construction May 24, 2004 June 21, 2004 June 21, 2004 June 21, 2004 July 14, 2004 July 19, 2004 August 12, 2004 August 16, 2004 September 20, 2004 October 1, 2004 November 30, 2004 June 30, 2005 Page 3 of 3 2 E q q % \ q q @ k § © m 2 2 2 V) m 2 0.- L 6 a R m G& a E s K w / K � 2 & & Q & & Q Q k § § ) . 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Trusted solutions for more than 75 years. www.sehinc.com CITY OF GEM LAKE MINUTES OF CITY COUNCIL MEETING JUNE, 2004 The June, 2004 meeting of the City Council of the City of Gem Lake was called to order by Mayor Emeott on Monday, 21 June 2004, at 8:10 PM in the first floor meeting room of Tousley Ford. Mayor Emeott, Councilors Bosak, [go, and Birkebak, Clerk Magnuson, Special Counsel Johnson, City Project Engineer Mitchell, and Acting Planning Commission Chair Lindner were present along with several residents of Gem Lake. Following Mayor Emeott's request for additions, deletions, or corrections, the following actions were taken: 1) unanimous approval of the Minutes for the 24 May 2004 Public Hearing on Hillary Farm Plan B-2 as presented on Motion by Bosak, Second by Igo; 2) unanimous approval of the Minutes for the 24 May 2004 Public Hearing on Public Improvement Project No. 2004-01 as presented on Motion by Igo, Second by Birkebak; 3) unanimous approval of City Council Meeting Minutes for 24 May 2004 as presented on Motion by Birkebak, Second by Bosak; and, 4) unanimous approval of the City Council Meeting Agenda as amended for 21 June 2004 on Motion by Igo, Second by Birkebak. Magnuson then presented General Announcements. Following reading aloud for those present and upon Motion by Igo and Second by Bosak, Resolution No. 2004-11 ordering installation of municipal sanitary sewer system from Kahl Circle to a point 1,000 feet north to the intersection of Scheuneman and Otter Lake Roads was unanimously approved on a vote of 4 Aye, 0 Nay, 0 Abstain and 1 Absent. Following reading aloud for those present and upon Motion by Igo and Second by Bosak, Resolution No. 2004-12 ordering consolidation ofthe installation of municipal sanitary sewer system from Kahl Circle to a point 1,000 feet north to the intersection of Scheuneman and Otter Lake Roads with Public Improvement Project No 2004-01 as a single public improvement project was unanimously approved on a vote of 4 Aye, 0 Nay, 0 Abstain and 1 Absent. Emeott then reported on the 800 Mhz radio/dispatch under consideration by Ramsey County stating there are many concerns about the project including very substantial cost overruns and the probability of tax increases to offset same, substantial increases in dispatch costs for both police and fire, substantial costs associated with Gem Lake's ownership of any radio equipment, reduction in quality of dispatching as Ramsey County is combined with St. Paul, and the fact that suburban communities will be underwriting the costs of dispatch for the City of St. Paul. Further examination is definitely required and full and simple disclosure does not appear available at this time. Birkebak presented an overview of activities within the Contract Cities group consistent with the meeting minutes distributed earlier. Magnuson then presented Deputy Entner's suggestion for acquisition of an electronic smart sign to display speeds of vehicles as they pass a speed limit sign. While effective, costs remain in the $3,000 - $4,000 range. It was suggested that the matter be tabled until a preliminary budget can be reviewed and priorities to spending developed. Also suggested were the installation of flashing yellow lights at the golf course that would operate during summer day light hours. Magnuson reported that other suburban communities are now taking issue with Gopher State One -Call billing practices of charging for locates in Cities adjacent to projects. More to follow on this in months to come. Magnuson then presented for discussion (proposed) Resolution No. 2004-10 regarding Scheuneman Road reconstruction indicating no action was necessary until July. Discussion followed with no action taken. Motion by Igo and Second by Bosak to approve Accounts Payable for May/June as prepared by Magnuson and totaling $28,312.20 was unanimously approved. Motion by Igo, second by Bosak to accept the June Treasurer's Report as prepared by Cobian and indicating a balance in the General Fund of $34,642.98 and in the Sewer Fund of $25,164.81 was unanimously approved. The next meeting of the Gem Lake City Council is scheduled for 19 July 2004. Special Project Engineer Mitchell has requested a Joint Meeting of the City Council and Planning Commission to address matters associated with J Scheuneman Road improvements on 14 July 2004. Motion by Bosak, Second by Birkebak to change the meeting to 14 July 2004 was unanimously approved and the Clerk was ordered to publish the information appropriately. There being no further business at 9:00 PM, Motion by Bosak and Second by Birkebak to adjourn was unanimously approved. Mayor Emeott declared the proceedings adjourned. AUTHORED: 07 July 2004 APPROVED: 14 July 2004 ATTEST: Frederic C. a2 n City Clerk ;9 Paul R. Emeott Mayor efile: minutes/2004/168junm2004.wpd CITY OF GEM LAKE RESOLUTION NO.2004-07 24 May 2004 RESOLUTION DECLARING THE OFFICIAL INTENT OF THE CITY OF GEM LAKE, MINNESOTA TO REIMBURSE CERTAIN ORIGINAL EXPENDITURES FOR GOVERNMENTAL PURPOSES FROM THE PROCEEDS OF TAX- EXEMPT BONDS TO BE ISSUED BY THE CITY OF GEM LAKE, MINNESOTA AFTER THE PAYMENT OF SUCH ORIGINAL EXPENDITURES WHEREAS, Treasury Regulations, Section 1.150-2 (the "Reimbursement Regulation"), promulgated pursuant to Section 150 of the Internal Revenue Code of 1986, as amended (the "Code"), provides that the allocation of the proceeds of tax-exempt bonds to expenditures for governmental purposes originally paid from a source other than such tax-exempt bonds will be treated as expenditures of such tax-exempt bonds only if certain requirements of the Reimbursement Regulation are satisfied by the issuer of such tax-exempt bonds; and WHEREAS, the City of Gem Lake, Minnesota, a statutory city and a political subdivision of the State of Minnesota (the "City"), expects to incur certain original expenditures for governmental purposes to be financed temporarily from sources other than the proceeds of tax-exempt bonds and which are expected to be reimbursed from the proceeds of one or more series of tax-exempt bonds; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GEM LAKE AS FOLLOWS: 1. The City has a reasonable expectation (within the meaning of Treasury Regulations, Section 1.148-1(b)) that it will make expenditures for the projects generally described in EXHIBIT A attached to this resolution (the "Projects"). The City has a reasonable expectation that it will issue one or more series of tax-exempt bonds (the "Bonds") for each of the Projects in the estimated maximum principal amounts set forth in EXHIBIT A and that it will make reimbursement allocations with respect to such original expenditures from the proceeds of such Bonds. 2. The City Clerk is authorized to designate appropriate additions to EXHIBIT A in circumstances where time is of the essence, and any such designation shall be reported to the Council at the earliest practicable date and shall be filed with the official books and records of the City as provided in Section 3. 3. This resolution shall be maintained as part of the books and records of the City at the main administrative office of the City, and shall be continuously available during normal business hours of the City on every business day of the period beginning not more than thirty days after adoption of this resolution and ending on the last date of issue of any Bonds issued to reimburse expenditures described in EXHIBIT A. 4. This resolution has been adopted not later than sixty (60) days after payment of any original expenditure to be subject to a reimbursement allocation with respect to the proceeds of Bonds. 5. All reimbursement allocations with respect to the Bonds will be made not later than eighteen (18) months after the later of: (i) the date the original expenditure is paid; or (ii) the date the Project is placed in service or abandoned, but in no event more than three (3) years after the original expenditure. 6. All original expenditures to which reimbursement allocations are to be made constitute: (i) capital expenditures; (ii) costs of issuance of the Bonds; (iii) expenditures for extraordinary, nonrecurring items that are not customarily payable from current revenues, such as casualty losses or extraordinary legal judgments in amounts in excess of reasonable insurance coverage, and for which no reserve is maintained; or (iv) a grant (as defined in Treasury Regulations, Section 1.148-6(d)(4), as a transfer for a governmental purpose of money or property to a transferee that is not a related party to or an agent of the transferor with respect to which no obligation or condition is imposed to directly or indirectly repay any amount to the transferor). 7. The limitations set forth in paragraphs 4 and 5 of this resolution do not apply to: (i) the costs of issuance of the Bonds; (ii) an amount not in excess of the lesser of $100,000 or five percent (5%) of the proceeds of the Bonds; or (iii) preliminary expenditures up to an amount not in excess of twenty percent (20%) of the aggregate issue price of the Bonds that lnance or are reasonably_ expected by the City to finance the Projects for which the preliminary expenditures were incurred. The term "preliminary expenditures" includes architectural, engineering, surveying, soil testing, reimbursement bond issuance, and similar costs that are incurred prior to commencement of acquisition, construction, or rehabilitation of a Project, other than land acquisition, site preparation, and similar costs incident to commencement of construction. 8. This resolution is an expression of the reasonable expectations of the City based on the facts and circumstances known to the City as of the date hereof. The anticipated original expenditures for the Projects set forth at EXHIBIT A and the principal amount of the Bonds set forth in EXHIBIT A are consistent with the City's budgetary and financial circumstances. No sources other than proceeds of Bonds to be issued by the City are, or are reasonably expected to be, reserved, allocated on a long-term basis, or otherwise set aside pursuant to the City's budget or financial policies to pay such Project expenditures. This resolution is intended to constitute a declaration of official intent for purposes of the Reimbursement Regulation. 10. No reimbursement allocation of the proceeds of the Bonds to Project expenditures will employ an abusive arbitrage device (within the meaning of Treasury Regulations, Section 1.148-10) to avoid the arbitrage restrictions or to avoid the restrictions of Sections 142-7 of the Code. The foregoing Resolution was offered by Councilor Igo and was supported by Councilor Bosak and was declared adopted based upon the following vote: NAME EMF,OT'I WATSON BMKEBAK IGO 130SAK VOTE Aye Aye Aye Aye Aye ATTEST I, Frederic C. Magnuson, the duly qualified City Clerk of the City of Gem Lake, County of Ramsey, State of Minnesota, do hereby certify that the foregoing Resolution is a true and accurate representation of action taken by the City Council of the City of Gem Lake on the date first written. Frederic C. Magnuson, City Clerk GE190-02(BWJ) 248040v1 Certif ieb �1 6 1 z11 .Aa41 zoos Date e-file: resolution\2004\no2004-07 2- J CITY OF GEM LAKE RESOLUTION NO.2004-07 EXHIBIT "A" PUBLIC IMPROVEMENT PROJECT 2004-01 24 May 2004, Resolution No. 2004-05. Installation of Municipal Sanitary Sewer pursuant to Minnesota Statutes, Chapter 429. The sanitary sewer would be constructed along and in the right-of-way of Scheuneman Road commencing at it's intersection with Kahl Circle and thence southerly approximately 2,100 feet to a point adjacent the south entrance to Hillary Farm, located at 3841 Scheuneman Road. The area proposed to be served and assessed is all real property with addresses from 3841 Scheuneman Road through 4031 Scheuneman Road and 4039 Scheuneman Road (Gem Lake Hills Golf Course). The estimated cost of the improvement is $600,000. A reasonable estimate of the impact of the improvement and assessment was made available at a public hearing. 21 June 2004, Resolutions No. 2004-11 and No. 2004-12 Installation of Municipal Sanitary Sewer pursuant to Minnesota Statutes, Chapter 429. The sanitary sewer would be constructed along and in the right-of-way of Scheuneman Road commencing at it's intersection with Kahl Circle and thence northerly approximately 1,000 feet to the point of intersection of Scheuneman Road and Otter Lake Road. The area proposed to be served and assessed is all real property with addresses from 4076 Scheuneman Road through 4140 Scheuneman Road. The estimated cost of the improvement is $200,000. A reasonable estimate of the impact of the improvement and assessment was made available at a public hearing. Sa CITY OF GEM LAKE RESOLUTION NO.2004-11 21 June 2004 RESOLUTION OF THE CITY OF GEM LAKE, MINNESOTA ODERING CERTAIN PUBLIC IMPROVEMENTS WHEREAS, the City of Gem Lake, Minnesota (the "City") has received the request of McNulty Construction Company (the "Developer") for the development of certain real property within the corporate limits of the City for the purposes of constructing a development of approximately 29 single family homes (the "Development"); and WHEREAS, the preliminary plan for the Development is known as the Hillary Farm Plan B-2 (the "Preliminary Plat"); and WHEREAS, the majority of the homes in the City currently operate septic systems and are not connected to the metro sanitary sewer system and certain existing homes in the City have septic systems that are failing or will fail in the near future; and WHEREAS, as part of the City's review and approval process for the Development and the Preliminary Plat, the City is requiring that the Developer connect the homes in the Development to the metro sanitary sewer system; and WHEREAS, the main sanitary sewer line for the Development will be constructed under Scheuneman Road and there are other homes in the City abutting Scheuneman Road that will benefit form the construction of the sanitary sewer line under Scheuneman Road and being connected to the metro sanitary sewer system; and WHEREAS, the construction of the sanitary sewer system for the homes abutting Scheuneman Road leading up to the Development and in the Development is hereinafter referred to as the "Original Project"; and WHEREAS, in addition to the homes benefited by the Original Project there are economies of scale by also constructing sanitary sewer improvements, hereinafter referred to as the "Improvements," for additional homes abutting Scheuneman Road commencing at the intersection with Kahl Circle and thence northerly approximately 1,000 feet to the intersection of Scheuneman and Otter Lake Roads; and WHEREAS, Short Elliott Hendrickson Inc. ("SEH"), as City engineer and consultant to the City with respect to the Improvements, has prepared a feasibility study for the Improvements and conducted other analysis related to the Improvements (the "Feasibility Report"); and WHEREAS, the City Council of the City on this date held a public hearing on the Improvements (the "Hearing"); and WHEREAS, ten days mailed notice and two weeks published notice of the Hearing was given to homeowners affected by the proposed Improvements and a reasonable estimate of the impact of the assessmenet for the Improvement was available at the Hearing; and WHEREAS, the Feasibility Report for the Improvements was available for review at the Hearing; and WHEREAS, all affected homeowners and persons who desired to be heard with respect to the proposed Improvements were given an opportunity to be heard. Now, Therefore Be It RESOLVED, that the City Council of the City of Gem Lake does hereby acknowledge and order as follows:: 1. The Improvements are necessary, cost-effective and feasible as described in the Feasibility Report prepared by SEH. 2. The total estimated cost of the Improvements is $600,000. 3. The Improvements are hereby ordered. 4. SEH is hereby designated as the engineer forthe Improvements. SEH shall prepare plans and specifications for make of the Improvements. Kennedy & Graven, Chartered is hereby designated as special counsel to the City with respect to the Improvements. J The foregoing Resolution was offered by Council Member Igo and was supported by Council Member Bosak and was declared adopted based upon the following vote: NAME EMEOTT WATSON BIRKEBAK IGO BOSAK VOTE Aye Absent Aye Aye Aye ATTEST I, Frederic C. Magnuson, the duly qualified City Clerk of the City of Gem Lake, County of Ramsey, State of Minnesota, do hereby certify that the foregoing Resolution is a true and accurate representation of action taken by the City Council of the City of Gem Lake on the date first written. Frederic C. Magnuson, City Clerk &rtif ieb MC-o�u Date e-file: resolution\2004\no2004-11 CITY OF GEM LAKE RESOLUTION NO.2004-12 21 June 2004 RESOLUTION OF THE CITY OF GEM LAKE, MINNESOTA CONSOLIDATING CERTAIN IMPROVEMENT PROJECTS WHEREAS,the City of Gem Lake (the "City") previously instituted proceedings for the following public improvements: (a) Pursuant to Resolution No. 2004-05 adopted by the City Council (the "City Council") of the City on May 24, 2004 (the "Resolution 2004-05"), the City ordered sanitary sewer improvements (the "Original 2004 Improvements") for homes abutting Scheuneman Road leading up to a single family residential development to be constructed by McNulty Construction (the "Development") and in the Development; and (b) Pursuant to Resolution No. 2004-11 adopted by the City Council on the date hereof ("Resolution 2004-11"), the City ordered sanitary sewer improvements for homes abutting Scheuneman Road commencing at the intersection with Kahl Circle and thence northerly approximately 1,000 feet to the intersection of Scheuneman and Otter Lake Roads (the "Additional 2004 Improvements"); and WHEREAS,the City Council held an improvement hearing for the Original 2004 Improvements on May 24, 2004 prior to adopting Resolution 2004-05 that ordered the improvements described as the Original 2004 Improvements; and WHEREAS, the City Council held an improvement hearing for the Additional 2004 Improvements on the date hereof prior to adopting Resolution 2004-11 that ordered the improvements described as the Additional 2004 Improvements; and WHEREAS,the City Council has determined that the various components of the Original 2004 Improvements and the Additional 2004 Improvements may be more economically completed if consolidated and joined as one project, as authorized under Minnesota Statutes, Section 435.56, as amended. Now, Therefore Be It RESOLVED,that the City Council of the City of Gem Lake acknowledges and orders as follows: I . The Council hereby consolidates and joins the Original 2004 Improvements and the Additional 2004 Improvements as a single consolidated project for all purposes under Minnesota Statutes, Section 435.56, as amended, and Chapter 429, as amended. 2. All proceedings in connection with each component of the Original 2004 Improvements and the Additional 2004 Improvements shall be deemed instituted and conducted as one proceeding. 3. The project consolidating the Original 2004 Improvements and the Additional 2004 Improvements is designated as the "Public Improvement Project No. 2004-01". The foregoing Resolution was offered by Council Member Birkebak and was supported by Council Member Igo and was declared adopted based upon the following vote: NAME EMEOTT WATSON BIRKEBAK IGO BOSAK VOTE Aye Absent Aye Ayr Ayr ATTEST 1, Frederic C. Magnuson, the duly qualified City Clerk of the City of Gem Lake, County of Ramsey, State of Minnesota, do hereby certify that the foregoing Resolution is a true and accurate representation of action taken by the City Council of the City of Gem Lake on the date first written. ,qm-&� e /� /&/" 2004 Frederic C. Magnuson, City Clerk Certif ieb CoPg Date e-file: reso1ution\2004\no2004-12 Page 1 of 1 Subj: Meeting minutes Date: 6/7/2004 10 05:16 PM Central Standard Time From: lindnerl 858@yahoo.com To: GemLakeCity@aol.com CC: jghoeschler@comcast.net Fritz, Jack Here are the minutes for our June 7 (rescheduled) meeting. Fritz, note several things about this message. 1. 1 am using my home e-mail account. I still prefer things be sent to my University of Minnesota account, but this will do in a pinch. 2. We would like a public hearing scheduled for our July 14, 2004 meeting on Paul Emeott's proposed density transfer language. 3. Due to scheduling conflicts we cannot meet on July 6, 2004. Lindner has little league baseball and Wippich is out of town all week. We will reschedule to Wednesday, July 14, 2004 at 7:OOPM at Tousley. Please distribute the attached meeting minutes to all city e-mails. I do not have them all at home. Jack, you can send this to Ms. Robins if she is without e-mail. I will get more city email addresses on my home computer, but I have far more time for this kind of stuff at work. Include the City Engineer as this document references his activities along Scheunemann Road and we would request his presence at our july meeting. Do you Yahoo!? Friends. Fun. Try the all -new Yahoo! Messenger. http://messenger.yahoo.com/ Tuesday, June 08, 2004 America Online: GemLakeCity Date: June 7, 2004 To: Paul Emeott From: Jim Lindner Re: Gem Lake Planning Commission meeting, 6-7-04 +++ii�T+ +++++++.++++++++++++++ The Gem Lake Planning Commission met on Monday, June 7, 2004 in the first floor meeting room of Tousley Ford. This was a rescheduled meeting originally slated for June 1. Members Jim Lindner, Derek Wippich, and Kathy Robins were present. Mayor and Co -Zoning Administrator Paul Emeott was also present. In the absence of Chairman Hoeschler, Mr. Lindner served as acting chair. The meeting came to order at 7:OOPM. There was a brief discussion of new sewer along Scheunemann Road, from Kahl Circle to Hillary Farm south entry. The city engineer has been given the notice to proceed in notifying residents and will do a survey of land 100' either way from the center line of Scheunemann Road. Mr. Wippich introduced a means of adding gentle curves to the roadway to create three way intersections with traffic control signs to limit speeds on the road and add to the aesthetic quality of the road. Ramsey County will turn the road back to Gem Lake at its June 8, 2004 meeting, along with $170K- the cost of brining the road to 90% of new condition. Given the nature of progress involving Scheunemann Road, we feel it worthwhile to invite the City Engineer to our July meeting for an update. There are some creative suggestions the Planning Commission wants to bring to the attention of the engineer as well. Next there was a brief discussion of the next phase of McNulty's development. With 28 new homes (plus the existing estate house) it is projected that fewer than 100 people (perhaps as few as 75) will be added to the population of the city. Next, several means of controlling traffic on Scheunemann Road were debated. Besides Mr. Wippich's curved road, speed bumps, stop signs at Kahl Circle, one way "north bound only" from Gem Lake Hills Golf Course to Highway 61, signage such as "local traffic only", and, as a last resort, terminating the road at Highway 61 with a formal cul de sac, were all discussed. Emergency vehicle access is a consideration. Many Scheunemann Road residents like the cul de sac idea. No formal idea was voted upon. Derek presented an "Unweave the Weave" update. Edgerton St. bridge will be closed and reworked in 2004. There is a long lead time for steel which is delaying this component. MNDOT is looking for a convenient time to block Interstate 694 to demolish the Edgerton bridge. The group discussed various traffic hazards in the "Commons Area." Paul issued a draft copy of his density transfer proposal. This establishes zoning considerations for unique land forms and creative land use. It contains site control and J standards language. It limits the amount of density transferred (5 acre minimum lot size and only 1/3 of zoning area allowed to be transferred- i.e., one acre transferred on a 3 acre lot). We will find appropriate spot in Ordinance 43 for this section. We plan on a public hearing on July 14, 2004 Planning Commission meeting. Working title is BHDTA. We next discussed height limit restrictions as described in our zoning ordinance. Mr. Wippich promoted moving away from current language of strict height requirements and moving instead towards median height measured from a predetermined elevation. If enacted, this would allow for more varied roof heights, which would be consistent with our preference for unique house designs. This also would allow for easier compliance with state energy code requirements. At 7:45 Jack Hoeschler arrived fresh from Italy. Mr. Lindner refused to yield the chair to Mr. Hoeschler. Church zoning was the next topic. Mr. Hoeschler introduced the group to RLUIPA, the Religious Land Use and Institutionalized Persons Act of 2000. This act limits a city's ability to prevent churches from entering a community through restrictive zoning requirements. Jack briefly discussed Lake Elmo and Eden Prairie as two cities with successful limits to church growth through zoning controls that comply with RLUIPA. Some metro area churches exist through PUD ordinances. 1 Finally we discussed site control, particularly as it relates to Hillary Farm, but in general I for all future developments, specifically those involving density transfer or restrictive covenants. The group agrees site review should roll up to the Zoning Administrator, but there should be some guidelines drafted by the Planning Commission. The Planning Commission should also become involved in more complex zoning situations. Due to several scheduling conflicts our next meeting will be moved to Wednesday, July 14, 2004. Notification must go to the city clerk for publication. There being no further business, the meeting adjourned at 8:35PM. J MINUTES OF A MEETING OF THE JURISDICTIONS THAT CONTRACT WITH RAMSEY COUNTY SHERIFF'S DEPARTMENT FOR POLICE SERVICES JUNE 17, 2004 The meeting was called to order at 8:06 a.m. The following members were present: ➢ George Altendorfer, Ramsey County Sheriff's Department ➢ Roland Birkebak, City of Gem Lake ➢ Joel Hanson, City of Little Canada ➢ Joe Paget, Ramsey County Sheriff's Department ➢ Jan Reagan, White Bear Township ➢ Mike Salter, Ramsey County Sheriff's Department ➢ Terry Schwerm, City of Shoreview ➢ Bill Short, White Bear Township ➢ Gerry Urban, City of Vadnais Heights ➢ Michelle Wolfe, City of Arden Hills APPROVAL OF MINUTES The Minutes of May 20, 2004, were approved as submitted. APPROVAL OF AGENDA The agenda was approved as submitted. NATIONAL NIGHT OUT PLANNING Lt. Paget updated the Group regarding National Night Out, noting that Deputy Ruettimann was not available to attend today's meeting. He stated that this year's NNO will be held on August 3`d, and Deputy Ruettimann will prepare a press release for publication in our local paper. He stated that registration forms will be mailed to all Block Captains by June 21st, and he will request that they be returned by July 30th. The list of gatherings will be faxed to each community prior to the event. Lt. Paget reported that Deputy Ruettimann intends to purchase Child Internet Safety Mouse Pads to hand out during NNO, and if anyone wants to order them for their community, they should contact him. Altendorfer noted there will only be a few to hand out at each event, due to budget constraints. The cost is $1.18 per mouse pad. Lt. Paget will provide a sample for the next meeting. Minutes Sheriff Contract Group Meeting June 17, 2004 TRAFFIC CONTROL OPTIONS Brown Day: Lt. Paget distributed a press release with regard to the first "Brown Day" traffic saturation event that occurred on June 10th & 15th in the contract communities. He explained that the press release was planned with the idea of "voluntary compliance". He stated that it was a successful detail, and that no overtime was used for these events. He reported that 190 stops were made and 181 citations were issued, which included 172 speeding citations. He stated there were a total of 183 charges, and that 17 written warnings were given. He provided a breakdown of the statistics for each community as follows: Arden Hills — 41 speeding citations; Vadnais Heights — 41 speeding citations, 3 other charges, 7 written warnings; Shoreview — 13 speeding citations, 1 other charge, 3 written warnings; White Bear Township — 36 speeding citations, 5 other charges, 6 written warnings; North Oaks — 19 speeding citations, 1 written warning; Little Canada — 22 speeding citations, 2 other charges. He noted that the speeding citations were generally issued for between 11 — 27 miles per hour over the speed limit. He stated there were other charges that were issued in addition to the speeding citations (17 seat belt, no front plates, etc.). Schwerm commented that he perceived that everything went well, noting that the timing was good (just after school let out), and feeling that it sent a good message to residents. Altendorfer stated that another similar event may be planned in the fall when school begins. Altendorfer reported on a chase that originated in the City of WBL and proceeded down Highway 96 to Centerville Road. He explained that stop sticks were used, which eventually ended the chase. He reported on "Pursuit Driving Course" training, which includes maneuvers to end pursuits by causing them to drive into the ditch. He stated that pursuits are happening more and more often. With regard to a question about the use of helicopters during chases, Altendorfer responded that they are not used very often due to timing, since pursuits usually don't last that long. Traffic Control Options: Altendorfer reported that Sheriff Fletcher has advised him that the County would not object to hiring Kim Klawitter, a retired state patrol officer, for additional traffic control. Altendorfer provided a ballpark figure of $10,000 for a used vehicle for the position, and a minimum cost of $25,000- $28,000 for a new vehicle. He stated that he had not discussed the position with Mr. Klawitter because he was waiting for Department authorization. Urban stated that he has been advised that there will not be a need for additional traffic control until July of next year, however, he noted that we could begin sooner, possibly in the spring of next year, to prepare for the situation. 2 Minutes Sheriff Contract Group Meeting June 17, 2004 Hanson questioned how the position would be structured (i.e., three or five days per week, Monday — Friday?). He also reiterated his suggestion for weekend presence. Altendorfer suggested beginning with a minimum of three days per week, then assess it and make suggestions. Altendorfer stated that Mr. Klawitter is a professionally minded, highly motivated individual who he believes will appreciate the position. He noted that Mr. Klawitter is not restricted to a limited number of work hours during his retirement. Schwerm noted that it will be necessary to determine Mr. Klawitter's availability for the position. He explained that the position needs to be incorporated into everyone's budget, and a determination will be necessary with regard to a fair amount for each community to contribute. He felt that part-time will be more affordable than overtime, and that it made sense to take a car out of auction to use for the position. Hanson noted that this will give the Group a way to test the position. Urban felt that we will need minimum coverage of four hours, five days per week, which may need to be extended, and that we should include supplemental coverage on weekends. He suggested that the position be year-round, beginning in the summer of 2005. Hanson noted that Little Canada is prepared to do more, if needed. It was determined that this matter will be discussed at next month's meeting, including how the position will be structured, and each community's participation level. 2005 BUDGET Altendorfer reported that, per Georgie Schulte, Ramsey County Risk Consultant, the main reason for the Worker's Compensation increased cost in 2004, was due to rate increases. She stated that the rate for officers increased from 1.517% in 2003, to 1.979% in 2004; and that the rate for clerical increased from 1.76% to 2.34%. She also stated that a small amount of the cost increase was due to a payroll increase. Altendorfer also reported that he received an e-mail advising him that the Contract Group received checks for Workers Compensation refunds and an auto adjustment in the amounts of $3,184.00 and $186.00, which can be added back into the budget as a recovery of expense. There was discussion with regard to "auto adjustment" versus dividends, and it was noted that the e-mail received referred to an adjustment, not dividends. 3 Minutes Sheriff Contract Group Meeting r- June 17, 2004 There was a question with regard to verification of the rate increase for clerical. Altendorfer stated that he will follow-up on this. There was discussion with regard to the budget estimate for dividends, with a consensus that it is necessary to make sure these figures are realistic. Altendorfer will check on this and report back. It was the Group's consensus that the budget be updated for next month, including traffic, clerical (additional '/ time person in crime prevention position) and insurance, and that it be provided to each community to review prior to the meeting. OTHERISSUES There was discussion regarding the Dispatch Center, and it was the Group's consensus that nobody would support a combined Dispatch Center. ADJOURNMENT The meeting adjourned at 9:17 a.m. The next regular meeting will be held on JULY 15 2004 at 8:00 A.M. at the CITY OF SHOREVIEW COUNCIL CHAMBERS. Respectfully submitted, Jan Reagan Recording Secretary JAR/ 4 r9aims For Payment CITY OF GEM LAKE Period Ending 06/21/2004 DATE CLAIM# PAID SP 2040 21-Jun SP 2041 21-Jun SP 2042 21-Jun SP 2042 21-Jun SP 2042 21-Jun SP 2042 21-Jun GP 6430 21-Jun GP 6430 21-Jun GP 6430' 21-Jun GP 6431 21-Jun GP 6432 21-Jun GP 6433 21-lun GP 6434 21 -Jun _ GP 6434 21-Jun GP 6434 21-Jun GP 6434 21-Jun GP 6434 21-Jun_ GP 6435 21-Jun GP 6436 21-Jun GP GP 64361 6436 _21-Jun 21-Jun GP 6436 21-Jun GP 6436 21-Jun GP 6437 1 21-Jun GP 6438 21-Jun GP 6439 21-Jun GP 6439 21-Jun GP 64391 21-Jun GP 6440 21 -Jun _ GP 6441 21-Jun GP 6442 21-Jun GP 6443 21-Jun GP 6444 21-Jun GP 6445 21 -Jun _ GP 6445' 21-Jun GP 6445 21 -Jun GP 6446 _ 21-Jun GP 6446 21-Jun GP 6446 21-Jun GP 6446 21-Jun GP 6446 21-Jun GP 6446' 21-Jun GP 6447 21-Jun GP 6448' 21-Jun GP 6448 21-Jun GP 6448' 21-Jun GP 6448 21-Jun GP 6448 21-Jun GP 6448 21-Jun GP 6448 21-Jun GP 6448' 21-Jun GP 6448 21-Jun GP 6448 21-Jun Paul Emeott, Mayor Chuck Watson, Council Roland Birkebak, Council Richard Bosak, Council Patrick Igo, Council Frederic Magnuson, Clerk PAID TO Metropolitan Council SEH, Inc. GEM LAKE GENERAL FUND Gem Lake General Fund Gem Lake General Fund Gem Lake General Fund CITY OF WHITE BEAR LAKE City of White Bear Lake City of White Bear Lake Rick Johnson Xcel EneFyy E-Z Recycling, Inc. PRESS PUBLICATIONS Press Publications Press Publications Press Publications Press Publications Meslow & Olson, PLLC PAUL R. EMEOTT Paul R. Emeott Paul R. Emeott Paul R. Emeott Paul R. Emeott Richard Bosak Patrick Igo ROLAND BIRKEBAK Roland Birkebak Chuck Watson Sarah Cobian Fritz Maouson Gopher State One -Call Ramsey County LEONARD,O'BRIEN, SPENCER,GALE&SA Leonard, O'Brien, Spencer, Gale & Sayre Leonard, O'Brien, Spencer, Gale & Sayre ALLEN O. ZEPPER Allen 0, Zepjper Allen O. Zepper Allen 0. Zepper Allen O. Zepper Allen O, Zepper SEH, Inc. MAGNUSON & ASSOCIATES, LLC Magnuson & Associates. LLC Magnuson & Associates. LLC Maenuson & Associates. LLC Magnuson & Associates. LLC M2g.nuson & Associates. LLC Mat*nuson & Associates. LLC Magnuson & Associates. LLC Magnuson & Associates. LLC Magnuson & Associates. LLC Sigaat=s Approving Claims For Payment Datc Of :\ pruval DATE DATE 1 C' w DATELP DATE kLs�� DATE - DATE X! Q DESCRIPTION OF CLAIM Current User Charges: July 2004 Designs! c ForNewSanitagScwer _ TOTAL CLAIM _ Administrator's Time: Jun,2004(18.75 hrs) _ Gopher State One -Call Gopher State One -Call Administration TOTAL CLAIM Fire & Paramedic: June 2004 _ Fire Marshall & Inspections: June 2004 _ Removal of Dead Deer: May 2004 Street I.i ting: May 2004 Curbside Recycling: June 2004 TOTAL CLAIM _ LegTrans#295367. Public Notice 2004-12 LegTrans#295368: Ordinance No.82 LeaTrans#295369: 2004-10 Public Hearin SAMOUNT 857.60 5.867.75 Review Reports Re: Thury (.25)($98/Itr) TOTAL CLAIM 2nd Qtr'04 Salary (S500.00-31.00ss-7.25mm) 1 /2 High Speed Internet Apr/May/Jun Zotton�Admin: SewerFeasability(1.5hrsX$75) IntrovemmentalMtgs: 3 X $20 _ 2nd Qu104 Salary__ S. .00-12,40ss-2.90mm) 2nd Qtr'04 Salary ($200.00-12.40ss-2.90mm) _ TOTAL CLAIM _ 2nd Qtr'04 Salami ($200.00-12.40ss-2.90mm) _ 2nd Qtr'04 Sheriff _M_erAing (I 2nd Qtr'04 Salary ($200.00-12.40ss-2.90mm) 2nd Qtr'04 Salary (S650,0040.30ss-9.43mm) 2nd Qlr'04 Safary($750.0046.50ss-10.88mm) 161tegularTickets@S 1.15Aicket(+voiceonly a S2.25/d Law Enforcement: June 2004 TOTAL CLAIM _ _MunicMtrs:CorrFromHartsmCbut"TaxExemptS HillaryFar I?m opment TOTAL CLAIM Permit Closure for #B2003-14 Permit Closure for #B2004-06 Permit Closure for #B2004-07 Permit Closure for #132004-11 City Engineering Services:Hillary Farm TOTAL CLAIM _ Telephone&FmimileService: MaylJtut-2004 _ Off iceSupR1ies,Copying&Posta�May/Jun-2004 Mileage:MaylJun-2004( 104 @ $0.375) JntcmctAcccss-(509/*):May/Jun-2003 LapTopComputer-50%Monthly($550 Bal) AssistantClerk,May/Jun-2004: 11.00 hours Zoni4Admin. May/Jun-2004: 02.50 hours_ Z_oningAdminBillable,May/JWh2004: 00.00 hours GeneralAdmin. May/Jun-2004: 08.50 hours 01.41 100.00 60.90 281.30 268.35 24.50 694.25 184.70 184.70 204.70 184.70 600.27 692.62 54.40 5.045.19 3.562.50 431.25 1,947.00 GENERAL FUND 853.83 247.58 100.00 60.90 281.30 143.40 47.60 53.55 _ 23.80 24.50 461.75 60.00 112.50 60.00 184.70 184.70 184.70 20.00 184.70 600.27 692.62 54.40 5.045.19 187.50 3,375.00 75.00 75.00 93.75 93.75 93.75 1.947.00 131.39 208.62 39.00 11.95 50.00 550.00 187.50 0.00 637_50 SEWER FUND 857.60 5,867.75 1.218.75 54.40 212.50 Run Date & Time: 06/21/2004 at 04:55:54 PM File: 04claim06.123 Claims For Payment CITY OF GEM LAKE Period Ending 06/21/2004 Paul Emeott, Mayor Chuck Watson, Council Roland Birkebak, Council Richard Bosak, Council Patrick Igo, Council Frederic Magnuson, Clerk Signatures Approving Claim, Fur Pacnunt Date Of Approval DATE DATE DATE ( /4 DATE DATE JDATE / DATE CLAIM# PAID PAID TO DESCRIPTION OF CLAIM $ SP 2040 21-Jun Metropolitan Council Current User Charges: July 2004 GP 6448 21-Jun_ Magnuson & Associates. LLC ( icneralAdminBillable, May/Jun-2004: 08.50 hours GP 6448 21-Jun J Magnuson & Associates. LLC SewerAdminFM, May/Jun-2004: 19.75 hours GP 6448 21-Jun_ Magnuson &Associates. LLC we min Maypun-2004: 00.50 hours GP 6448 21-Jun Magnuson & Associates. LLC ChietElectionJudge:May/Jun-2004: 06.25 hours GP 6448 21-Jun Magnuson & Associates. LLC _ CodeEnf1weement:May/Jun-2004: 02.50 hours GP 6449 21-Jun James Lindner Planning & Land Use Seminar Reimbursement ALL 06/21/2004 JUNE SUMMARY TOTAL FOR JUNE 8.33% Of Budget Monthly % Annual Budget ALL 06/21/2004 YEAR-TO-DATE SUMMARY TOTAL YEAR-TO-DATE 50.00% Of Year Completed % Annual Budget ALL 06/21/2004 VERSUS ANNUAL BUDGET Annual Budget $Under/($Over) 50.00% Of Year Completed 1 —_ Annual Budget %Under/ -%Over GENERAL SEWER AMOUNT FUND FUND 857.60 857.60 637.50 _ 1,406.25 25.00 281.25 187.50 125.00 125.00 $28,312.20 $20,101.20 $8,211.00 10.16% 7.21% 2.95% $167,594.00 $127,262.19 $40,331.81 60.14% 55.65% 80.74% ($28269.00 ($12,912,19 ($15,356.81) -10.14%1 -5.65% -30.74% Run Date & Time: 06/21/2004 at 04:55:54 PM File: 04claim06.123 GENERAL FUND CHECKING 2004 CITY OF GEM LAKE TREASURER'S REPORT —11 OF GEM LAKE )CounVRoad "E" East Gem Lake, MN 55110-5231 GENERAL FUND CHECKING C H K I N 26066.70 33211.93 01-Jan-04 START 79047.60 -107249.98 54269.08-52980.90 34,642.99 27168.11 BANK DEBIT CREDIT BALANCE BALANCE TRAN I DATE "AN # CHECKS TO DEPOSITS FROM PAYMENT FOR 24-May-04 GP6412 ALLEN O. ZEPPER TOTAL CLAIM (232.64 46,812.60 47,143.83 24-Ma -04 P6413 Cindy Shilts Plan Check for #B2004-09 (783.29 46,029.31 47,143.83 24-May-04 P6414 MESLOW & OLSON, PLLC TOTAL CLAIM (51.55 45,977.76 47,143.83 24-Ma -04 P6415 Derek Wi pich Intergovernmental Mtg in February 2004 20.00 45,957.76 47 143.83 24-May-04 P64161 CITY OF WHITE BEAR LAKE TOTAL CLAIM (1,101.41 44,856.35 47,143.93 28-May-04 P6417 E-Z Recycling, Inc. Curbside Recycling: May 2004 5 (281.30 44,575.05 4.6,862.53 28-Ma -04 P6418 Xcel Energy Street Lighting: April 2004 5 59.80 44,515.25 46,802.73 24-May-04 GP6419 Ramsey County Law Enforcement: May 2004 (5,045.19 39,470.06 46,802.73 24-May-04 GP6420 Jim Manteufel CommerciaMu ionforSinghEntaoses:Deli j ava (75.00 39,395.06 46,802.73 28-Ma -04 P6421 LEONARD,OBRIEN,SPENCER GALES TOTAL CLAIM 5 2,287.50 37,107.56 44,515.23 28-Ma -04 P6422 SEH, INC. TOTAL CLAIM 5 (6,436.00 30.671.56 38,079.23 28-May-04 GP6423 PRESS PUBLCATIONS TOTAL CLAIM 5 (535.50 30,136.06 37,543.73 24 May-04 P6424 Gopher State One Call 8Re larTickets 1.15/ticket(+voiceonly@$2. 5/ea) (27.20 30 108.86 37,543.73 28-May-04 P6425 LEAGUE OF MN CITIES INSURANCE TOTAL CLAIM 5 (988.00 29,120.86 36,555.73 27-May-04 P6426 MAGNUSON & ASSOCIATES, LLC TOTAL CLAIM 5 (8�54.24 20,866.62 28,301.49 27-May-04 P6427 PAUL R EMEOTT TOTAL CLAIM 5 (1,426.25 19,440.37 26,875.24 28 Ma 04 P6428 George Jun ann S ring 2004: Street Sw in 5 (480.00 18 960.37 26,395.24 24-May-04 P6429 City Of White Bear Lake 2004 Ramsey County G1S Fees (40.00 18,920.37 26,395.24 12-Ma -04 1 State of Minnesota Traffic Fines: April 2004 5 68.75 18,989.12 26,463.99 12-May-04 2 VogtHeating & A/C Plumbing Permit #P2004-02 5 100.50 19,089.62 26,564.49 21-May-04 1 MATTHEW EASTMEN TOTAL PAYMENT 5 14.32 19,103.94 26,578.81 21-Ma -04 2 SINGH ENTERPRISES, LLC TOTAL PAYMENT 5 376.00 19,479.94 26,954.81 26-May-04 1 CITY OF GEM LAKE -SEWER FUND TOTAL PAYMENT 5 7,651.65 27,131.59 34,606.46 28-May-04 1 I Premier Bank Interest Paid This Period 5 36.521 27,168.11 34,642.98 j Run Date: 06/09/2004 at 12:43:19 PM E-File: PGFCheck04.123 Page 1 of I =MMMO Premm Bank mier = I `°°° LENDER Mimzesota Owned. Mintzesotn Operated. MEMBER FDIC Page: 1 CITY OF GEM LAKE GENERAL FUND Account Number: 6005590 1369 COUNTY ROAD E E Statement Date: 5/28/04 GEM LAKE MN 55110-5231 Checks/Items Enclosed: 12 86 IMAGE STA7EZ&MS HAVE ARRIVED Premier Bank is pleased to present to you our new statement format. You will now find your information on both the front and back of the page. PREFERRED ELITE CITY OF GEM LAKE GENERAL FUND Act # 6005590 Beginning Balance 5/01/04 47,143.83 Deposits / Mise Credits 4 8,247.74 Withdrawals /-Misc Debits; ._9 20,748.59 ** Ending Balance 5/31/04 34,642.98 ** Service Charge .00 Interest Paid Thru 5/31/04 36.52 Interest Paid Year To Date 224.99 Average Balance 45,883 Average Collected Balance 45,746 Mlnirm,m Balance 34,606 Average Rate / Cycle Days .94000 / 31 Enclosures 12 Miscellaneous Credits Date Deposits Withdrawals Activity Description 5/12 169.25 DEPOSIT 5/21 390.32 DEPOSIT 5/26 7,651.65 DEPOSIT 5/28 36.52 INTEREST EARNED Paid Checks * indicates skip in check numbers Date Check No. Amount Date -Check Nd. Amount Date Check No. Amount 5/28 6417 0002 281.30 5/28 6422 6,436.00 5/27 6426 8,254.24 5/28 6418 0002 59.80 5/28 6423 535.50 5/27 6427 1,426.25 5/28 6421*0002 2,287.50 5/28 6425* 988.00 5/28 6428 480.00 SEE REVERSE SInF FOR anniTIMIAI IKIPnRnee-nnni CITY OF GEM LAID; Daily Balance Summary Date Balance Date Balance 5/03 47,143.83 5/21 47,703.40 5/12 47,313.08 5/26 55,355.05 Page: 2 Account Number: 6005590 Statement Date: 5/28/04 Date Balance 5/27 45,674.56 5/28 34,642.98 SEWER FUND CHECKING 2004 CITY OF GEM LAKE TREASURERS REPORT OF GEM LAKE A9 County Road "E" East Gem Lake, MN 55110-5231 SEWER FUND CHECKING PAYMENT FOR C H K I N 04 Jan START 41,873.66 25164.81 BANK BALANCE -32120.81 15411.% 47532.77 TRAN DATE TRAN # CHECKS TO DEPOSITS FROM DEBIT CREDIT 25164.81 BALANCE 28-May-04 SP2038 Metropolitan Council Current User Charges: June 2004 5 -879.93 27629.40 27629.40 26-Ma -04 SP2039 GEM LAKE GENERAL FUND TOTAL CLAIM 5 -7651.65 19977.75 19977-75 12-May-04 1 Dr. R.T. Donahue 1st Qtr 2004 Sewer Fees/Residential 5 30.00 20007.75 20007.75 12-May-04 2 DONALD L. WALDOCH TOTAL PAYMENT 5 720.00 20727.75 20727.75 12-May-04 3 Larry Weber 1st Qtr 2004 Sewer Fees/Residential 5 30.00 20757.75 20757.75 12-Ma -04 4 LARRY WEBER TOTAL PAYMENT 5 2100.00 22857.75 22857.75 12-May-04 5 Nelson Marine 1 st Qtr 2004 Sewer Fees/Commercial 5 120.00 22977.75 22977.75 12- -04 61 Dads Ailing Auto 1st Qtr 2004 Sewer Fees/Commercial 5 120.00 23097.75 23097.75 12-May-04 7 Waldoch Custom Center 1st Qtr 2004 Sewer Fees/Commercial 5 120.00 23217.75 23217,75 12-M -04 8 BARNETT CHRYSLER JEEP KIA TOTAL PAYMENT 5 840.00 24057.75 24057.75 12-Ma -04 9 Hoss Performance 1st Qtr 2004 Sewer Fees/Commercial 5 120.00 24177.75 24177,75 21-Ma -04 1 William Kahl 1st Qtr 2004 Sewer Fees/Residential 5 30.00 24207.75 24207.75 21-Ma -04 2 Sin Enterprises, LTC 1st Qtr 2004 Sewer Fees/Commercial 5 480.00 24687.75 24687.75 21-May-04 3 Sin Enterprises, LLC 1st Qtr 2004 Sewer Fees/Commercial 5 240.00 24927.75 24927.75 21-Ma -04 4 SUMMIT FARMS REALTY COMPANY TOTAL PAYMENT 5 232.00 25159.75 25159.75 28-Ma -04 1 Premier Bank Interest Paid This Period 5 5.06 25164.811 25164.81 Run Date: 06/09/2004 at 12:52:54 PM E-File: PSFCheck04.123 Page 1 "Aft uma Premier 121 on�i wY LENDER Bank Minnesota Owned. Minnesota Operated. MEMBER FDIC Page: 1 CITY OF GEM LAKE SEWER FUND Account Number: 6005582 1369 COUNTY ROAD E E Statement Date: 5/28/04 GEM LAKE MEN 55110-5231 Checks/Items Enclosed: 4 86 IMAGE STATEMENTS HAVE ARRIVED Premier Bank is pleased to present to you our new statement format. You will now find your information on both the front and back of the page. PREMIER, PLUS CITY OF GEM LAKE Act # 6005582 SEWER FUND Beginning Balance 5/01/04 28,509.33 Deposits / Misc Credits 3 5,187.06 Withdrawals / Misc Debits 2 8,531.58 ** Ending Balance 5/31/04 25,164.81 ** Service Charge .00 Interest Paid Thru 5/31/04 5.06 Interest Paid Year To Date 33.96 Average Balance 29,973 Average Collected Balance 29,803 Kin?zmmm Balance 25,159 Average Rate / Cycle Days .20000 / 31 Enclosures 4 Miscellaneous Credits Date Deposits Withdrawals Activity Description 5/12 4,200.00 DEPOSIT 5/21 982.00 DEPOSIT 5/28 5.06 INTEREST EAR M Paid Checks * indicates skip in check numbers Date Check No. Amount Date Check No: Amount: Date Check No. Amount 5/28 2038 0002 879.93 5/26 2039 7,651.65 SEE REVERSE SInF FnR AnnITInNAI INF(1RMATinki CITY OF GEL! LASE Daily Balance Summary Date Balance 5/03 28,509.33 5/12 32,709.33 ),q Page: 2 Account Number: 6005582 Statement Date: 5/28/04 Date Balance Date Balance 5/21 33,691.33 5/28 25,184.81 5/26 26,039.68