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2011-07-26_PWETC_Minutes
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2011-07-26_PWETC_Minutes
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9/28/2011 10:39:09 AM
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Commission/Committee
Commission/Authority Name
Public Works Commission
Commission/Committee - Document Type
Minutes
Commission/Committee - Meeting Date
7/26/2011
Commission/Committee - Meeting Type
Regular
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Chair DeBenedet noted that the purpose of such software was to provide a <br /> process of thinking about assets (e.g. sewer mains: their condition, age, <br /> maintenance frequency, schedule and how to coordinate other reconstruction <br /> in the same general location— storm sewer, water mains and street <br /> reconstruction) <br /> Mr. Schwartz noted that it was getting problematic and unmanageable to not <br /> have the information contained in a comprehensive database to track work <br /> orders, etc. <br /> Chair DeBenedet noted that this was another significant function to <br /> accomplish with an in-house staff person available long-term to enter, as well <br /> as filter and decipher reports from the data once entered <br /> Mr. Schwartz suggested that this could be considered part of the <br /> implementation costs for the magnitude of the CIP program being discussed; <br /> and planning costs, software and staff resource could be part of those costs <br /> Member Felice opined that she liked the idea of a GPS-like system of where <br /> you want the City to go and how to get there, further opining that it should <br /> pay for itself over and over again <br /> Discussion ensued on current data tracking available to the department, while <br /> lacking cohesiveness and inability to keep track of maintenance performed, <br /> and documenting any call outs available in one software program tracked to <br /> specific city infrastructure. <br /> Mr. Schwartz noted that the software would include the City's as-builts and <br /> other infrastructure data; and with the robust software programs currently <br /> available, it could generate work orders, provide for follow-up as well as send <br /> e-mail reminders for work to be completed or already completed. <br /> Mr. Schwartz advised that such a program had been part of the Department's <br /> 2012 budget request. <br /> Member Felice reminded staff to provide the website links from the Chair and <br /> Maplewood. <br /> Member Gjerdingen, related to Solid Waste, noted current ordinance and the <br /> statement for City Code Hauler Requirements (last line) for exceptions being <br /> made if environmentally-friendly alternatives are provided; and opined that <br /> this would be an important statement to include even with a unified hauler <br /> system. <br /> 10. Adjourn <br /> Page 17 of 18 <br />
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