1998_0615_special_packet - Laserfiche WebLink

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POLICY OBJECTIVE The planned project is consistent with the Parks and Recreation Systems Plan and the recommendations of the Parrs and Recreation commission and the Parks and Recreation Infrastructure committee. FINANCIAL IMPLICATIONS The cost of the project as re-bid and value engineered is $1,899,582 inclusive of all associated fees and charges. This includes the amounts already approved on January 9, 1998 of $119,300 for architectural fees. The recommend contingency fund amount is $52,000. The bid amount is 418 under the original estimate established in 1995. The addition of a $52,000 contingency fund, if totally used, would result in the final amount being 3 over the original estimate. In this bidding climate with changes in labor contracts and the recent storm damage, we believe this to be a reasonable and acceptable figure. It is the intent not to use the contingency fund unless absolutely necessary. The City has received grants from the state of Minnesota totaling $550,000. In addition, The Roseville Area Youth Hockey Association, Midway Speedskating club and the Roseville Figure Skating Club have pledged a total $110,000 towards the capital costs of construction. The balance of the cost will be taken from the Parrs and Recreation Infrastructure Fund. RECOMMENDATIONS Based on the recommendations of the Roseville Parks and Recreation commission, the Infrastructure committee and the Project Committee to complete the project and the recommendations of the construction Manager to accept the attached bids, staff recommends that the bids be accepted in the amount of $1,899,582, as detailed on the attached bid results tally for the expansion of the Roseville slating center. Staff also recommends that the approval of a contingency fund of $52,000. The recommendations of the year long Parks and Recreation Infrastructure committee stated that the City should move forward with the skating Center Expansion Project in order to maintain the financial stability of the Skating center and to continue to attract state, regional, national and international events. These events are an economic draw for the community. The staff has developed a budget for the expanded facility that is planned to generate an additional $40,000 in revenue ($20,000 first Year) that will contribute to the operating costs of the slating Center. COUNCIL ACTION REQUESTED Motion authorizing the acceptance of bids for expansion of the Roseville slating center as detailed on the attached bid results taller in the amount of $1,899,562 and the rejecting of the proposed 7 alternates as listed o n the attached alternate bid sheet and the establishment of a $52,000 contingency fund. The monies will be taken from grants from the state of Minnesota totaling $550,000 and the $110,000 pledged from community groups towards the capital costs of construction and the balance to be taken from the Parks and Recreation Infrastructure Fund. 5